HomeMy WebLinkAboutWashington State Department of Transportation - McClure Elementary School - Safe Routes to SchoolWas install State
W. Department of Transportation
AGENCY
Local Programs State Funding
Agreement
Work by Public
Agencies
Agency and Address
City of Yakima
129 N. 2nd Street
Yakima, WA 98901
Agreement Number
LA 94 0 2
Maximum Amount Authorized
270,000.00
Location and Description of Work (See also Exhibit "A")
This project will install sidewalk, cross walks and ADA
ramps at various locations in the vicinity of McClure
Elementary School
Participating Percentage
100.00%
,Project Number
._A NLP-SR17 (on
This AGREEMENT is made and entered into this 3 day of Tk Iy Z e
between the STATE OF WASHINGTON, Department of Transportation, actin y and through the Secretary
of Transportation, hereinafter called the "STATE," and the above named organization, hereinafter call the
"AGENCY."
WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has
requested financial assistance for the project or program, and
WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been
selected by the STATE for funding assistance.
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein,
or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS:
Type of Work
Estimate of Funding
(1)
Estimated Total
Project Funds
(2)
Estimated Agency
Funds
(3)
Estimated
State Funds
PE
a. Agency
11,500.00
11,500.00
b. Other Yakima County
10,000.00
10,000.00
c. Other
d. State
500.00
500.00
e. Total PE Cost Estimate (a+b+c+d)
$ 22,000.00
$ 0.00
$ 22,000.00
Right of Way
f. Agency
g. Other
h. Other
i. State
J. Total R/W Cost Estimate (f+g+h+i)
$ 0.00
$ 0.00
$ 0.00
Construction
k. Contract
I. Other
m. Other
n. Other
o. Agency
p. State
q. Total CN Cost Estimate (k+I+m+n+o+p)
$ 0.00
$ 0.00
$ 0.00
r. Total Project Cost Estimate (e+j+q)
$ 22,000.00
$ 0.00
$ 22,000.00
DOT Form 140-087
Revised 03/2015
Page 1
Washington State
®® Department of Transportation
July 5, 2018
Mr. Brett Sheffield
Chief Engineer
City of Yakima
129 North Second Street
Yakima, Washington 98901
Transportation Building
310 Maple Park Avenue S.E.
P.O. Box 47300
Olympia, WA 98504-7300
360-705-7000
TTY: 1-800-833-6388
www.wsdot.wa.gov
RECEIVED
JUL 10 2018
ENGINEERING
City of Yakima
McClure Elementary School Vic.
Safety Improvements
HLP-SR17(011)
2017 Safe Routes to School Program
Dear Mr. Sheffield:
The above project has received fund authorization, effective July 3, 2018, as follows:
PHASE
Preliminary Engineering
TOTAL
$22,000
STATE SHARE
$22,000
Enclosed for your information and file is a fully executed copy of Local Programs State
Funding Agreement LA -9402 between WSDOT and your agency. All costs exceeding
those shown on this agreement are the sole responsibility of your agency.
All future correspondence relating to the project is to be submitted to your Region Local
Programs Engineer, Bill Preston.
Sincerely,
roe , Stephanie Tax
Manager, Program Management
Local Programs
ST:tm:ml
Enclosures
cc: Bill Preston, South Central Region Local Programs Engineer
1FtgfLeTt—
L
General
The AGENCY agrees to perform the above described work in accordance
with the Project Application attached hereto as "Exhibit A" and made a
part of this AGREEMENT.
Plans, specifications, and cost estimates shall be prepared by the
AGENCY in accordance with the current State of Washington Standard
Specifications for Road, Bridge, and Municipal Construction and adopted
design standards, unless otherwise noted. The AGENCY will incorporate
the plans and specifications into the AGENCY's project and thereafter
advertise the resulting project for bid and, assuming bids are received
and a contract is awarded, administer the contract, or if the project is of
a size which the AGENCY is authorized to perform with its own forces
under the laws of the State of Washington, the AGENCY may proceed
with its own forces.
All work performed under this AGREEMENT shall comply with the
applicable provisions of state law.
11
Payment
The STATE, in consideration of the faithful performance of the work to
be performed by the AGENCY, agrees to reimburse the AGENCY for
the percentage of the actual direct and related indirect cost of the work
shown above, up to the "MAXIMUM AMOUNT AUTHORIZED". The
agency will comply with Governmental Accounting Auditing and Financial
Reporting Standards and applicable state law and local regulations,
policies and procedures. No payment will be made for work done prior to
execution of this AGREEMENT.
Partial payments shall be made by the STATE, upon request of the
AGENCY, to cover costs incurred. These payments are not to be more
frequent than one (1) per month. It is agreed that any such partial
payment will not constitute agreement as to the appropriateness of any
item and that, at the time of the final audit, all required adjustments will
be made and reflected in a final payment. The AGENCY agrees to submit
a final bill to the STATE within forty-five (45) days after the AGENCY has
completed work.
The AGENCY agrees that all costs in excess of the amount authorized
and the AGENCY's matching funds shall be the responsibility of the
AGENCY.
III
Audit
The AGENCY agrees that an audit may be conducted by the STATE.
During the progress of the work and for a period not less than three (3)
years from the date of final payment to the AGENCY, the records and
accounts pertaining to the work and accounting thereof are to be kept
available for inspection and audit by the STATE and copies of all records,
accounts, documents, or other data pertaining to the project will be
furnished upon request. If any litigation, claim, or audit is commenced,
the records and accounts along with supporting documentation shall
be retained until all litigation, claim, or audit finding has been resolved
even though such litigation, claim, or audit continues past the three-year
retention period.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEM
AGENCY
By:
Title: City Manager
Date:
DOT Form 140-087
Revised 03/2015
IV
Legal Relations
No liability shall attach to the AGENCY or the STATE by reason of
entering into this AGREEMENT except as expressly provided herein.
V
Nondiscrimination
The AGENCY agrees to comply with all applicable state and federal
laws, rules, and regulations pertaining to nondiscrimination and agrees
to require the same of all subcontractors providing services or performing
any work using funds provided under this AGREEMENT.
VI
Venue
For the convenience of the parties to this AGREEMENT, it is agreed that
any claims and/or causes of action which the AGENCY has against the
STATE, growing out of this AGREEMENT or the project or program with
which it is concerned, shall be brought only in the Superior Court for
Thurston County.
VII
Termination
The Secretary of the Department of Transportation may terminate this
AGREEMENT if the funding becomes unavailable or if the Secretary
determines that it is in the best interest of the STATE.
VIII
Final Report and Final Inspection
Within ninety (90) days following the completion of the project and
submission of the final billing for the project, a final report and/or final
inspection shall be submitted to the Director, Highways & Local Programs
containing the following information:
Non -Capital Projects
1. A description of the project or program.
2. A summary of actual costs of the project or program.
3. An evaluation of the project or program. This should address
aspects such as transportation and/or other benefits to the
public.
Capital Projects
1. A final inspection is required.
IX
Supplement
This agreement may be modified or supplemented only in writing by
parties.
ENT on theday a year last written belo .
STATE
By:
Dir r, Local Programs
Date: JUL 0 3 2018
CITY CONTRACT NO* ,v )0
RESOLUTION NO: 1 l ( 4
Page 2