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Home My WebLink About07/10/2018 06K Stormwater Infrastructure Repair 6600 West Nob Hill Boulevard RatificationBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT 1 Item No. 6.K. For Meeting of: July 10, 2018 ITEM TITLE: Resolution ratifying the declaration by the City Manager of an emergency and authorizing execution of all applicable contracts for the repair of stormwater infrastructure at 6600 West Nob Hill Boulevard SUBMITTED BY: Mike Price, Stormwater/Wastewater Manager 249-6815 Scott Schafer, Director of Public Works SUMMARY EXPLANATION: In May of this year, water from a broken and blocked underground City of Yakima (City) stormwater pipe at the northwest entrance to the Walmart Shopping Center at 6600 Nob Hill Boulevard, created an emergency situation with threats to public safety and property damage by undermining a traffic signal pole, sidewalk, and roadway. The blockage was also putting private and public property at risk by causing intermittent flooding at stormwater manholes located further upstream. The pipe was a former Yakima County drainage improvement district (DID) pipe that has been incorporated into the City's stormwater conveyance system. The Stormwater Division followed the City's Emergency Purchasing Policy in immediately contracting for the emergency repair of the stormwater pipe to restore normal drainage and preserve the integrity of the signal pole, sidewalk, and roadway. The City originally obtained $1.4 million from Yakima County upon transfer of ownership of the DID system to the City from Yakima County. Funds recognized from this transfer will be utilized to cover the cost for this emergency repair and is available in the Stormwater Capital Fund (442). TTC Construction conducted the work which is estimated at $110,000. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: Yes Public Safety City Manager 2 STAFF RECOMMENDATION: Adopt resolution. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type O Resd 2018 Nob Hill DID Emergency 6/5/2018 Resolution O Emergency Purchase Order 5/30/2018 Backup Material O Emergency Quote TTC 5/30/2018 Backup Material 3 A RESOLUTION RESOLUTION NO. R -2018 - ratifying the declaration by the City Manager of an emergency and authorizing the City Manager to execute all applicable contracts for the repair of stormwater infrastructure at 6600 West Nob Hill Boulevard. WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima Municipal Code Chapter 1.80 provide that the City Council may declare an emergency dispensing with the necessity for bidding for services, material, and equipment and supplies costing more than $25,000; and WHEREAS, water from a broken and blocked city underground stormwater pipe was causing intermittent flooding and had undermined a traffic signal pole, sidewalk, and roadway at the northwest entrance to the shopping center at 6600 West Nob Hill Boulevard; and WHEREAS, an emergency existed because the flooding and undermined infrastructure created an immediate threat to public safety and failure to repair the stormwater pipe and restore normal drainage would have further increased the risk to public safety, flooding, and material damage to the signal pole, roadway, and sidewalk if immediate action was not taken; and WHEREAS, an emergency was declared by the City manager on May 15, 2018 in order to expeditiously repair the stormwater pipe and restore the undermined infrastructure; and WHEREAS, the formal bid process would have taken approximately three months, which would continue to put property and the public at risk; and WHEREAS, the City Council deems it to be in the best interest of the City and its residents to ratify the City Manager's declaration of an emergency and authorize the execution of all necessary documents and contracts for the labor and materials for the repair of the stormwater infrastructure at 6600 Nob Hill Boulevard, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The emergency is hereby ratified, the City Council resolves that there is an emergency, and the City Manager's execution of all appropriate documents for the labor and materials for the repair of stormwater infrastructure at 6600 Nob Hill Boulevard without calling for bids, is hereby ratified and approved. ADOPTED BY THE CITY COUNCIL this 10th day of July, 2018. ATTEST: Kathy Coffey, Mayor Sonya Claar Tee, City Clerk RequesterName: Requestor Phone: City of Yakima # SW2468 Emergency Purchase Ordgr hj tification Requested Vendor: 509-249-6815 TTC Construction Vendor's Address: PO Box 365, Yakima, WA 98907 Vendor Contact Name: A.J. Heckart Your Department/Division: Stormwater Requisition (PR) Number: 1804E Cost Estimate (incl. TAX): 51 10,000 Vendor E -Mail : Vendor Phone: ajheckart.ttc@gmail.com 509-457-3969 4 1. What is the emergency situation? Describe damages or loss of property or essential services that are/may be a result of this emergency. (Attach extra sheet if necessary.) See Attched 2. What labor and/or materials are required? Attach a copy of your quote or estimate. See Attached 3. Did vendor quote prevailing wages, if applicable (e.g. repairs, construction, maintenance)? Yes x No 4. Was vendor informed of the Intent and Affidavit filing requirements with L&I? Yes X No 5. Does vendor have a current certificate of insurance on file with the City? Check ICE: http://citvice/purchasinq/contractor-list/ Yes E No 6. Are federal funds being used? if federal funds are being used, a cost price analysis must be done at earliest opportunity and a copy sent to Purchasing. Yes No STATEMENT OF NEED: My division's recommendation for an emergency purchase order and waiver of the quote or bid requirements is based upon an objective review of the emergency situation and appears to be in the best interest of the City. I understand that if this purchase is over $50.000, or if any change orders to this purchase increase the amount to $50,000 or over, that our division must initiate and prepare necessary information (Resolution) to advise City Council that there has been an emergency situation requiring immediate action. Purchasing Manager AP`*"ovalrCity Manager Please complete entire form and fo and to Purchasing. Purchasing will fo and to the City Manager for final approval. 218064 City of Yakima Emergency Repairs u.cc Tp: Dana Phone: Fax: T.T.C. CONSTRUCTION INC 12871 Summltvicw Road YAKIIMA WA 98908 Contact: A.J. / Victor Phone: (509) 457-3969 (509 728 I534 or 509 654 8278) Fax; (509) 457-2945 Job Name: Date of Plans: Revision Date: 5 !TEM 2 4 5 DESCRIPTION Mobilization Traffic Control By Pas Dewatc Saw Cuffing Demo Curb and Sidewalk QUANTITY I.00 1 0 I.00 I.00 20.00 UNIT LS s UNIT PRICE 4,000.000 5,000.000 23,600.000 900.000 300.000 AMOUNT 4,000.00 5yII0 23,600,00 900.00 6,000.00 ,040x00 ,ii62.50 15,000.00 0,0 $93,902.50 7,000.00 7 6 Remove ! Replace Pipe Prep for Curb and sidewalk Concre Prep and Place Sod Alternate Pave Option Rase Bid Alternate Budget NOTES: Excludes WSST Testing Surveying Traffic control for asphalt alternate Assume we can stage on the comer lot at Walmart 40.00 1,030.00 1.00 500,00 500.00 SF SF 801 000 3.750 15,000.000 7,000 4.000 General scope is to set up lane closure to accommodate work. By pass pumping to location discussed in the field Included in the pumping is the time and effort to de -water the work zone and discharge to the manhole to the cast. Saw cutting is for the removal of the curb and sidewalk only, Demo the curb, sidewalk and underlying concrete that was placed by the City forces. Remove and install the pipe in a single shift. We have Knobel's truck budgeted for (2 shifts). Prep and place the curb and sidewalk, placement will be completed in single operation. Clean up and place — 500 sf of sod:. I spoke with Tcd and Anderson land till and it will he acceptable to haul and stock pile our waste material at andcrson. This will then have be tested and evaluated where it can be disposed nf. Added cost then will he testing, disposal and haul cost if this Page 1 of 2 has to go to Terrace Heights Landfill. [flow enough, it could go to Anderson's. 6 Page 2 of 2