HomeMy WebLinkAbout06/05/2018 06D 2018 Security Gate Improvements; Project Completion; Boise River Fence, Inc.BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
1
Item No. 6.D.
For Meeting of: June 5, 2018
ITEM TITLE: Project completion and project acceptance for Boise River Fence,
Inc. - 2018 Security Gate Improvements (Standard Motion V -B -
Accept the project and approve)
SUBMITTED BY: Robert K. Peterson, Airport Director, 509-575-6149
SUMMARY EXPLANATION:
City Project 2017-141 provided for the upgrade in security infrastructure throughout the Yakima
Air Terminal -McAllister Field. The City contracted Boise River Fence, Inc. to replace 11
automatic vehicle access gates, 9 pedestrian gates, improve ADA compliance, and install flood
lighting. Staff recommends that the project be accepted and a final payment of $34,317.34
(retainage) be provided to Boise River Fence, Inc. for completion of these security
improvements.
Project Manager: Mike Uhlman, HLA Engineering and Land Surveying, Inc.
Contractor: Boise River Fence, Inc.
Contract Date: August 25, 2017
Contract Award: $743,388.10
Retainage Due: $34,317.34
The total contract cost reflects construction only and does not include engineering and other
associated costs. City Council action is required to accept the project and approve final
construction payment.
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR
SUBMITTAL:
Yes
Public Safety
STAFF RECOMMENDATION:
Accept Project Completion
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date
PE #5 and Retainage 5/24/2018
2
Type
Backup Material
3
May 7, 2018
City of Yakima
Yakima Air Terminal
2406 West Washington Avenue, Suite B
Yakima, WA 98903
Attn: Mr. Robert Peterson
Airport Director
Re: City of Yakima
SECURITY IMPROVEMENTS UPGRADE
All'. No.: 3-53-0089-040
HLA Project No.: 16164C
Final Progress Estimate and Project Acceptance
Dear Mr. Peterson:
Enclosed is Progress Estimate No. 5 designated as the Final for work performed by Boise River
Fence, Inc., through April 20, 2018, in connection with their contract on the above referenced
project. The amount due the Contractor of $0.00 is net after retainage, as per the contract
documents. We recommend this Final Progress Estimate be considered and accepted by the
Yakima City Council.
This letter also serves as our recommendation for acceptance of this project by the City of
Yakima. We have reviewed the work performed by Boise River Fence, Inc. on this project and
believe it has been completed satisfactorily. Please provide us a copy of the Council resolution
authorizing project acceptance.
Enclosed for your action is the "Notice of Completion of Public Works Contractto be completed
and sent to the Department of Revenue, Department of Labor and Industries, and Employment
Security Department in Olympia. Forward one (1) copy each of the Notice of Completion to the
Department of Revenue, Department of Labor and Industries, and the Employment Security
Department as soon as the Yakima City Council has accepted the project.
The retainage on this project in the amount of $34,317.34 should be released to Boise River
Fence, Inc., after acceptance of the project and when the following conditions have been
satisfied:
1 There are no liens or claims for labor and materials furnished on this project filed
against the retainage.
2. A full sixty (60) days have elapsed since the official acceptance of this project by
the City of Yakima.
3. The City has received Notice of Completion clearance from the Department of
Revenue, Department of Labor and Industries, and the Employment Security
Department relative to this contract. Please provide a copy of each to our office.
G. \ PROJECTS 12016116164C VAT SECURITY IMPROVEMENTS UPGRADE - BOISE RIVER FENCE, INC\PROGRESS ESTIMATES \FINAL PROG EST NO 512018-05-07
FINAL PE 5 LTR.rtf
2803 River Road 4. Y a, WA 98902 4. 509.966.7000 • Fax 509.965.3800 • wwwhlacivil.com
4
City of Yakima
May 7, 2018
Page 2
4. The City has received the following from HLA Engineering and Land Surveying,
Inc. (HLA):
a. HLA has confirmed that all punch list items identified during the final walk-
through inspection have been completed.
b. HLA has delivered four (4) 11"x17" neatly marked sets of record drawings
and one emailed scanned set to the City of Yakima — Yakima Air Terminal on
March 26, 2018.
c. A notarized certificate from the Contractor which states that all labor and
materials furnished on this project have been paid for is attached.
d. The required project labor and equal employment opportunity documents
have been sent to the City of Yakima — Yakima Air Terminal on May 4, 2018.
We would appreciate receiving a copy of your Council Resolution authorizing release of
retainage.
Please contact this office if you have questions or if we may furnish additional information.
Very truly yours,
Michael D. Uhlman, PE
MDU/crf
Enclosures
Copy: Mike Lincoln, Boise River Fence, Inc. (Email)
Caroline Fitzsimmons, HLA
FAA Closeout File
G.1PROJECTS\2016l16164C YAT SECURITY IMPROVEMENTS UPGRADE - BOISE RIVER FENCE, INC \PROGRE S ESTIMATES\FINAL PROD EST NO 512018-05-07
FINAL PE 5 LTR.rtf
NOTARIZED STATEMENT
TO THE
City of Yakima
I hereby certify that
5
a) All materials and labor used and performed in the construction of the SECURITY
IMPROVEMENTS UPGRADE — Project Number 161640, for the City of Yakima,
have been paid in full and there are no liens or other legal actions pending;
b) Boise River Fence, Inc., has complied with the provisions of Section 1-07.19
(Gratuities) of the Standard Specifications; and
c) Al! industrial insurance premiums, as required under RCW 51.12.050 (Public
Works) and RCW 51.12.070 (work done by contract) have been paid.
by
Name and Title (Please print or type)
Boise River Fence, Inc.
Contractor
STATE OF
(*)
) SS
COUNTY OF
SIGNED AND SWORN TO (OR AFFIRMED) BEFORE ME ON iapri Z1, 20
Notary Public Printed Name: Alai)
My Appointment Expires: r -;Z//1,2 3
(Please return completed CERTIFICATION form to HLA)
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G: \PROJECTS \2016\16164C YAT SECURITY IMPROVEMENTS UPGRADE - BOISE RIVER FENCE, INC PROGRESS ESTIMATESTINAL PROG EST NO 5Q018-04
FINAL PE 5 LTRr-If
City of Yakima
Yakima Air Terminal
2406 West Washington Avenue, Suite B
Yakima, WA 98903
TO: Boise River Fence, Inc.
5200 Bethel Street
Boise, ID 83706
SECURITY IMPROVEMENTS UPGRADE
AIP NO: 3-53-0089-040
HLA Project No,: 16164C
Progress Estimate No.: 5 AND FINAL
Date.
April 20, 2018
6
item
No,
Description
Urnt
Contract
Quantity
Unit
Price
Estimate 5
Quantity
Quantity
to Date
Amount
Contract
Quantity
1
Mobilization
LS
1
540,000.00
0%
190%
$40,000.00
100%
2
Temporary Fencing, Flagging, Marking, and
Signing
LS1
58,000.00
0%
100%
$8,000.00
100%
3
15Cantilever Slide Gate, Complete
EA
1
$37,500,00
0
1
537,500.00
100%
4
20' Cantilever Slide Gate, Complete
EA
4
$37,500.00
0
4
$150,000.00
100%
5
21' Cantilever Slide Gate, Complete
EA
1
537,500.00
0.0
1.0
537,500.00
100%
6
24' Cantilever Slide Gate, Complete
EA
1
0.0
1.0
537,500.00
100%
537,500.00
7
25' Cantilever Slide Gate, Complete
EA
1
$37,500.00
0
1
$37,500.00
100%
8
30' Cantilever Slide Gate, Complete
EA
1
537,500.00
0.0
1.0
$37,500.00
100%
9
20' Vertical Pivot Gate, Complete
EA
2
$70,000.00
0.0
2.0
$ 40,000.00
100%
10
Pedestrian Swing Gate, Complete
EA
7
$5,000.00
0
7
$35,000.00
100%
11
Electric Pedestrian Swing Gate, Complete
EA
1
$6,000,00
0
1
$6,000.00
100%
12
Cement Concrete Curb Ramp
EA
3
53,000.00
0
3
$9,000.00
100%
13
Unclassified Excavation Incl. Haul, P-152
CY
330
$35.00
0.00
359.83
512,594.05
109%
14
Crushed Surfacing Base Course, SP -209
TON
500
$40.00
0.00
426.32
517,052.80
85%
15
HMA Cl. 1/2 -Inch PG 64-28 - Commercial,
SP -401
TON
200
5300.00
0.00
204.00
561,200.00
102%
16
Permanent Signing
LS
1
55,000.00
0%
100%
$5,000.00
100%
17
Security Lighting, In Place
LS
1
51 ,000.00
0%
100%
$15, 00.00
100%
SUBTOTAL
8686,346.85
0 NPROJECTSX2,0161161640 VAT SECURITY IMPROVEMENTS UPGRADE - 601SE RIVER FENCE, INCIPROGRESS ESTIMATES1EINAL PROG EST 0051261604-20 FROG EST NO 5 RNAL
[tent
No,
Descri dI�n
Contract
Unit Quanti
Urlit
Price
Estimate 6
Quanti
Quantity
to Date
7
Contract
Amount Quanti
SUBTOTAL, WORK TO DATE
$686,346 85
PLUS MATERIALS ON HAND
$0.00
SUBTOTAL AMOUNTS
$686,346.85
8.2% STATE SALES TAX
$56,280.44
TOTA
742,627.29
LESS TOTAL RETAINAGE
$34,317.34
LESS AMOUNTS PREVIOUSLY PAID
708,309.95
Progress Estimate No. 1 $
Progress Estimate No. 2 $
Progress Estimate No. 3 $
Progress Estimate No. 4 $
Progress Estimate No. 5 AND FINAL $
126,272 02
296,854.11
273,315 82
11,868.00
0.00
AMOUNTNOW DUE
Retainage $ 6,117.83
Retainage $ 14,382.47
Retainage $ 13,242.04
Retainage $ 575.00
Retainage $ 0.00
I hereby certify that the foregoing is a true and correct statement of he work performed under this Contract.
Michael D. Uhlman, PE
$0.00
ACCEPTED:
hereby accept the Final Progress Estimate and Final Contract Voucher Certification, in accordance with Section 1-09.9 of the
WSDOT Standard Specifications.
Boise River Fence, Inc. Date.
0-NPROJECTS420/61161640 FAT SECURITY IMPROVEMENTS UPGRADE - BOISE RIVER FENCE, INCkPROGRESS ESTIMATES1FINAL PROG EST 60 82515.0425 P800 68 605 FINAL 2