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HomeMy WebLinkAbout06/05/2018 06D 2018 Security Gate Improvements; Project Completion; Boise River Fence, Inc.BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT 1 Item No. 6.D. For Meeting of: June 5, 2018 ITEM TITLE: Project completion and project acceptance for Boise River Fence, Inc. - 2018 Security Gate Improvements (Standard Motion V -B - Accept the project and approve) SUBMITTED BY: Robert K. Peterson, Airport Director, 509-575-6149 SUMMARY EXPLANATION: City Project 2017-141 provided for the upgrade in security infrastructure throughout the Yakima Air Terminal -McAllister Field. The City contracted Boise River Fence, Inc. to replace 11 automatic vehicle access gates, 9 pedestrian gates, improve ADA compliance, and install flood lighting. Staff recommends that the project be accepted and a final payment of $34,317.34 (retainage) be provided to Boise River Fence, Inc. for completion of these security improvements. Project Manager: Mike Uhlman, HLA Engineering and Land Surveying, Inc. Contractor: Boise River Fence, Inc. Contract Date: August 25, 2017 Contract Award: $743,388.10 Retainage Due: $34,317.34 The total contract cost reflects construction only and does not include engineering and other associated costs. City Council action is required to accept the project and approve final construction payment. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: Yes Public Safety STAFF RECOMMENDATION: Accept Project Completion BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date PE #5 and Retainage 5/24/2018 2 Type Backup Material 3 May 7, 2018 City of Yakima Yakima Air Terminal 2406 West Washington Avenue, Suite B Yakima, WA 98903 Attn: Mr. Robert Peterson Airport Director Re: City of Yakima SECURITY IMPROVEMENTS UPGRADE All'. No.: 3-53-0089-040 HLA Project No.: 16164C Final Progress Estimate and Project Acceptance Dear Mr. Peterson: Enclosed is Progress Estimate No. 5 designated as the Final for work performed by Boise River Fence, Inc., through April 20, 2018, in connection with their contract on the above referenced project. The amount due the Contractor of $0.00 is net after retainage, as per the contract documents. We recommend this Final Progress Estimate be considered and accepted by the Yakima City Council. This letter also serves as our recommendation for acceptance of this project by the City of Yakima. We have reviewed the work performed by Boise River Fence, Inc. on this project and believe it has been completed satisfactorily. Please provide us a copy of the Council resolution authorizing project acceptance. Enclosed for your action is the "Notice of Completion of Public Works Contractto be completed and sent to the Department of Revenue, Department of Labor and Industries, and Employment Security Department in Olympia. Forward one (1) copy each of the Notice of Completion to the Department of Revenue, Department of Labor and Industries, and the Employment Security Department as soon as the Yakima City Council has accepted the project. The retainage on this project in the amount of $34,317.34 should be released to Boise River Fence, Inc., after acceptance of the project and when the following conditions have been satisfied: 1 There are no liens or claims for labor and materials furnished on this project filed against the retainage. 2. A full sixty (60) days have elapsed since the official acceptance of this project by the City of Yakima. 3. The City has received Notice of Completion clearance from the Department of Revenue, Department of Labor and Industries, and the Employment Security Department relative to this contract. Please provide a copy of each to our office. G. \ PROJECTS 12016116164C VAT SECURITY IMPROVEMENTS UPGRADE - BOISE RIVER FENCE, INC\PROGRESS ESTIMATES \FINAL PROG EST NO 512018-05-07 FINAL PE 5 LTR.rtf 2803 River Road 4. Y a, WA 98902 4. 509.966.7000 • Fax 509.965.3800 • wwwhlacivil.com 4 City of Yakima May 7, 2018 Page 2 4. The City has received the following from HLA Engineering and Land Surveying, Inc. (HLA): a. HLA has confirmed that all punch list items identified during the final walk- through inspection have been completed. b. HLA has delivered four (4) 11"x17" neatly marked sets of record drawings and one emailed scanned set to the City of Yakima — Yakima Air Terminal on March 26, 2018. c. A notarized certificate from the Contractor which states that all labor and materials furnished on this project have been paid for is attached. d. The required project labor and equal employment opportunity documents have been sent to the City of Yakima — Yakima Air Terminal on May 4, 2018. We would appreciate receiving a copy of your Council Resolution authorizing release of retainage. Please contact this office if you have questions or if we may furnish additional information. Very truly yours, Michael D. Uhlman, PE MDU/crf Enclosures Copy: Mike Lincoln, Boise River Fence, Inc. (Email) Caroline Fitzsimmons, HLA FAA Closeout File G.1PROJECTS\2016l16164C YAT SECURITY IMPROVEMENTS UPGRADE - BOISE RIVER FENCE, INC \PROGRE S ESTIMATES\FINAL PROD EST NO 512018-05-07 FINAL PE 5 LTR.rtf NOTARIZED STATEMENT TO THE City of Yakima I hereby certify that 5 a) All materials and labor used and performed in the construction of the SECURITY IMPROVEMENTS UPGRADE — Project Number 161640, for the City of Yakima, have been paid in full and there are no liens or other legal actions pending; b) Boise River Fence, Inc., has complied with the provisions of Section 1-07.19 (Gratuities) of the Standard Specifications; and c) Al! industrial insurance premiums, as required under RCW 51.12.050 (Public Works) and RCW 51.12.070 (work done by contract) have been paid. by Name and Title (Please print or type) Boise River Fence, Inc. Contractor STATE OF (*) ) SS COUNTY OF SIGNED AND SWORN TO (OR AFFIRMED) BEFORE ME ON iapri Z1, 20 Notary Public Printed Name: Alai) My Appointment Expires: r -;Z//1,2 3 (Please return completed CERTIFICATION form to HLA) %twist, 1‘ Chop tvotopy. ita ° ‘6°. SigtMAt' G: \PROJECTS \2016\16164C YAT SECURITY IMPROVEMENTS UPGRADE - BOISE RIVER FENCE, INC PROGRESS ESTIMATESTINAL PROG EST NO 5Q018-04 FINAL PE 5 LTRr-If City of Yakima Yakima Air Terminal 2406 West Washington Avenue, Suite B Yakima, WA 98903 TO: Boise River Fence, Inc. 5200 Bethel Street Boise, ID 83706 SECURITY IMPROVEMENTS UPGRADE AIP NO: 3-53-0089-040 HLA Project No,: 16164C Progress Estimate No.: 5 AND FINAL Date. April 20, 2018 6 item No, Description Urnt Contract Quantity Unit Price Estimate 5 Quantity Quantity to Date Amount Contract Quantity 1 Mobilization LS 1 540,000.00 0% 190% $40,000.00 100% 2 Temporary Fencing, Flagging, Marking, and Signing LS1 58,000.00 0% 100% $8,000.00 100% 3 15Cantilever Slide Gate, Complete EA 1 $37,500,00 0 1 537,500.00 100% 4 20' Cantilever Slide Gate, Complete EA 4 $37,500.00 0 4 $150,000.00 100% 5 21' Cantilever Slide Gate, Complete EA 1 537,500.00 0.0 1.0 537,500.00 100% 6 24' Cantilever Slide Gate, Complete EA 1 0.0 1.0 537,500.00 100% 537,500.00 7 25' Cantilever Slide Gate, Complete EA 1 $37,500.00 0 1 $37,500.00 100% 8 30' Cantilever Slide Gate, Complete EA 1 537,500.00 0.0 1.0 $37,500.00 100% 9 20' Vertical Pivot Gate, Complete EA 2 $70,000.00 0.0 2.0 $ 40,000.00 100% 10 Pedestrian Swing Gate, Complete EA 7 $5,000.00 0 7 $35,000.00 100% 11 Electric Pedestrian Swing Gate, Complete EA 1 $6,000,00 0 1 $6,000.00 100% 12 Cement Concrete Curb Ramp EA 3 53,000.00 0 3 $9,000.00 100% 13 Unclassified Excavation Incl. Haul, P-152 CY 330 $35.00 0.00 359.83 512,594.05 109% 14 Crushed Surfacing Base Course, SP -209 TON 500 $40.00 0.00 426.32 517,052.80 85% 15 HMA Cl. 1/2 -Inch PG 64-28 - Commercial, SP -401 TON 200 5300.00 0.00 204.00 561,200.00 102% 16 Permanent Signing LS 1 55,000.00 0% 100% $5,000.00 100% 17 Security Lighting, In Place LS 1 51 ,000.00 0% 100% $15, 00.00 100% SUBTOTAL 8686,346.85 0 NPROJECTSX2,0161161640 VAT SECURITY IMPROVEMENTS UPGRADE - 601SE RIVER FENCE, INCIPROGRESS ESTIMATES1EINAL PROG EST 0051261604-20 FROG EST NO 5 RNAL [tent No, Descri dI�n Contract Unit Quanti Urlit Price Estimate 6 Quanti Quantity to Date 7 Contract Amount Quanti SUBTOTAL, WORK TO DATE $686,346 85 PLUS MATERIALS ON HAND $0.00 SUBTOTAL AMOUNTS $686,346.85 8.2% STATE SALES TAX $56,280.44 TOTA 742,627.29 LESS TOTAL RETAINAGE $34,317.34 LESS AMOUNTS PREVIOUSLY PAID 708,309.95 Progress Estimate No. 1 $ Progress Estimate No. 2 $ Progress Estimate No. 3 $ Progress Estimate No. 4 $ Progress Estimate No. 5 AND FINAL $ 126,272 02 296,854.11 273,315 82 11,868.00 0.00 AMOUNTNOW DUE Retainage $ 6,117.83 Retainage $ 14,382.47 Retainage $ 13,242.04 Retainage $ 575.00 Retainage $ 0.00 I hereby certify that the foregoing is a true and correct statement of he work performed under this Contract. Michael D. Uhlman, PE $0.00 ACCEPTED: hereby accept the Final Progress Estimate and Final Contract Voucher Certification, in accordance with Section 1-09.9 of the WSDOT Standard Specifications. Boise River Fence, Inc. Date. 0-NPROJECTS420/61161640 FAT SECURITY IMPROVEMENTS UPGRADE - BOISE RIVER FENCE, INCkPROGRESS ESTIMATES1FINAL PROG EST 60 82515.0425 P800 68 605 FINAL 2