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HomeMy WebLinkAbout06/05/2018 06B Council Committee MinutesITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT 1 Item No. 6.B. For Meeting of: June 5, 2018 Accept Council Committee minutes CaIly Price, Assistant to the City Manager SUMMARY EXPLANATION: March 22, 2018 Economic Development Committee minutes April 19, 2018 Healthy Communities & Neighborhood Building Committee minutes ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date O 032218 EDC minutes 5/16/2018 O 042618 EDC minutes 5/29,/2018 O 041918 HCNBC minutes 5'16/2018 Type Coker Memo Coker Memo Coyer Memo Counci Economic Deve op ent Committee Members: Councilmember White Councilmember Cousens Councilmember Gutierrez 2" Floor Conference Room City Hall March 22, 2018 1:30 p.m. Staff: Others: Ana Cortez, Assistant City Manager Maria Rodriguez Joseph Calhoun, Planning Manager Verlynn Best Scott Schafer, Public Works Director Jonathan Smith John Carney, Information Systems Manager Andrew Holt Cally Price, Assistant to the City Manager Jessica Camacho Nick Guy Executive Minutes Cousens called the meeting to order. 1. Elect Chair: Since the committee members changed, a new chair had to be elected. Gutierrez nominated White as the Chair and Cousens seconded. White accepted the nomination and facilitated the meeting. 2. Minute Approval The February 22, 2018 meeting minutes were reviewed. Cousens motioned to accept the minutes as presented and Gutierrez seconded the motion. The minutes were approved unanimously. 3. Discussions a. Update on partnerships with YVC, Entrust, 100 Jobs and other work force development programs Cousens reported that she has been working with City staff to finalize an agreement between the college and the City allowing students an opportunity to work at the City (unpaid) in order to receive college credit. Students would work in areas in which they have experience. The Chamber has been using students and found the partnership to be very beneficial. The Committee members would like to see the final agreement before it goes to the full Council. The agreement will be reviewed at the April meeting. b. Economic Development updates Cortez updated the group on the South Korea trip, upcoming events, land recycling opportunity and strategic plan. Gutierrez requested that the South Korea deliverables be moved to the April agenda for discussion. Committee members unanimously agreed to add South Korea deliverable discussion to the April agenda. Committee members also agreed to have the recycling workshop discussion and strategic plan discussion moved to April. Cortez distributed information on the Real Estate Convention that is in May. Committee members unanimously agreed that White should attend; however, it needs to go to the full Council for consideration. This will be added to the April 3 agenda under committee reports. c. Dig once/WIFI White gave some background information on why this was on the agenda for discussion. He would like to offer WIFI at all public facilities and possibly, city wide access for all residents. Schafer reported that City staff has been adding fiber and conduit into the City's infrastructure for future need. Carney added that information systems is creating an inventory of where fiber is located and will map it in the GIS system. Nick Guy, Executive Director for Noel Communications, gave his background and discussed infrastructure needs and things the City should consider. There are some grants available to municipalities that should be explored. Cortez stated that this item should be added to the strategic plan goals for the Committee. White asked that staff research what is needed to provide wireless access in Kiwanis Park, Elks Park, Randall Park, Kissell Park, and Miller Park. d. Creative District White reported that he met with the Arts Commission about designating downtown Yakima as an Creative District and they were very supportive. White would like to see a team established to work on this. Committee members agreed to add this to the April agenda. e. Farmers Market Cortez reported that the Farmers Market application was awarded to DAY. Holt added that they are in the process of recruiting a manager, creating a vendor list and anticipates increasing the number of vendors and attendees to the market. f. Truck Routes Committee members agreed to move this item to the April meeting. 4. Economic Development reference materials Cortez stated that she will be providing economic development materials for informational purposes to the committee members. This month was the Yakima MSA — Labor Area Summary report from January. 5. Future agenda items a. Port District — Kittitas County vote b. Agreement between the City and YVC c. Identify deliverables for South Korea trip d. Center for Creative Land Recycling discussion e. Strategic plan — committee roles and responsibilities f. Truck routes g. Arts District — committee members 6. Audience Participation Holt distributed a copy of the 2017 Annual Report that the Field Group created for DAY and highlighted some of the projects they worked on in 2017. T e next meeting is scheduled for April 26 at 1:30 in the 2nd Floor Conference Room aeon NA/h tc, Counci Members: Councilmember White Councilmember Cousens Councilmember Gutierrez 5 Economic Development Committee 2' Floor Conference Room City Hall April 26, 2018 1:30 p.m. Staff: Others: Ana Cortez, Assistant City Manager Maria Rodriguez Joseph Calhoun, Planning Manager Jonathan Smith John Carney, Information Systems Manager John Cooper Cally Price, Assistant to the City Manager Greg Lybeck Nick Guy Josh Wesselius Executive Minutes White called the meeting to order. 1. Minute Approval: The March 22, 2018 meeting minutes were reviewed. Gutierrez motioned to accept the minutes as presented and Cousens seconded the motion. The minutes were approved unanimously. 2. Discussions: a. Update on Kittitas County Port District vote Cortez distributed copies of the Kittitas County Elections outcome on Proposition No. 1 — Port District and summarized the results. Roughly, 74% of residents were against the port district and about 25% supported a port district. There was only a 30% voter turnout for this election cycle. Smith stated that he did not see any advertising or promotion in Kittitas County on port districts and their benefits. He provided some background information on when Yakima had a port district on the ballot in 1988 and 2002. Both times about 35% of the voters supported a port district. There was discussion about what steps should be taken if Yakima were to consider adding a port district to a future ballot. Suggestions included: • Put on the ballot during a presidential year cycle • Have a website showing the benefits, what it is, etc. • Education and promotion will be very important Cortez suggested that we look at port districts that have been successful to see the campaign materials, timelines, promotions, work plans, consultants used, costs, etc. Gutierrez suggested that we act on this soon if we want it on the 2020 ballot so promotion and education can begin in 2019. b. Identify deliverables for South Korea trip Cortez reviewed the timeline and Greg Lybeck provided additional information on the trip. The City and CWSF are coordinating gifts for the trip and will also have print materials for distribution. Cousens will be blogging with the Yakima Herald while on the trip so people know what's happening. Outcomes should be to learn more about South Korea, educate their officials on Yakima, and explore Sister City relations. c. Creative District update — visit with Annette Roth White reported that Annette Roth with ArtsWA as in town for a site visit and discuss the process for obtaining a Creative District designation. The Arts Commission has offered to step up and lead the application process. White anticipates having something from the Arts Commission in the next few weeks. Cousens suggested that the trolley be added as part of the history of Yakima. d. Wireless in parks Carney reported that he is working with a few vendors to obtain quotes for wireless communications. He will start with Miller Park since it has most of the equipment in place. Committee members agreed that the wireless communication should be turned off when the parks close. Gutierrez suggested that this item should go to the Healthy Communities and Neighborhood Building Committee and Cousens agreed. Noel Communications representatives Nick Guy and Josh Wesselius provided feedback and knowledge from previous experience where wireless was available to the public. e. Update on Truck Routes Calhoun reviewed some of the items from the previous meeting. Committee members would like staff to continue working on the ordinance and bring a draft back for review. Fees should be included in the ordinance. f. Strategic Plan discussion Council members agreed to have a discussion and will report back to the Committee at the May meeting. g. Center for Creative Land Recycling discussion 7 Cortez suggested contacting other cities to collaborate on this as they could benefit from this discussion. Gutierrez motioned that this discussion be forwarded to the full Council for consideration and Cousens seconded the motion. The motion passed unanimously. 3. Economic Development reference materials The New York Times article — Tucked into the Tax Bill, a plan to help distressed America Opportunity Zones: A new incentive for investing in low income communities 4. Other business No other business items were discussed. 5. Future agenda items Strategic Plan update Conduit and fiber assets Creative District Truck Routes 6. Audience Participation The next meeting is scheduled for May 24 at 1:30 in the 2nd Floor Conference Room, te, hair Yakima City Council Committee Minutes hy Communities & Neighborhood Building Committee (HCNB) City Council Chambers April 19, 2018 Committee Members Councilmember/Chair Kay Funk Councilmember Jason White Councilmember Kathy Coffey Joan Davenport Sara Watkins Rosalinda Ibarra Joseph Calhoun Cally Price Staff Ken Wilkinson Alvie Maxey Joe Caruso Cliff Moore Others: Luz Bazan Gutierrez Funk called this meeting to order at 2:30 p.m. With all members in attendance a quorum was present. Election of Chair — Funk accepted a nomination for committee chair; motioned by White and seconded by Coffey. Motioned carried unanimously. Discussion of Committee Meeting, Date & Time — The committee agreed to change the meeting date and time to the second Thursdays at 10:00 am. It was noted that after a recent City Council retreat the name, composition, and mission of this committee was changed. Re arts from De artnientsCommissions Transit Development Plan/Transit Related Issues — the Transit Citizen Advisory Committee's agendas and minutes are posted online; the next meeting will be held May 9th at the Public Works Large Conference Room beginning at 4 p.m. Maxey also reiterated the termination of the Selah Route 10 and the beginning of Route 8 which will include areas in Yakima that have never been serviced. He briefly mentioned that the Ellensburg Commuter route is considering pulling the Super One Stop. Parks & Recreation Commission (P&R) — Wilkinson reported no April meeting; the next one is May 9th. Staff is focused on finishing up the improvements at Randall Park; the grant deadline is September 2018. Henry Beauchamp Community Center (HBCC) — the next quarterly meeting is Tuesday April 24'h at noon. Historic Preservation Commission (HPC) — Calhoun reported that the 1 -IPC is working on a CLG (Certified Local Government) grant application to pursue funding to hire a consultant that would assess the viability of the potential Fruit Row historic district nomination. He noted there are two vacancies and the committee suggested reaching out to the Barge -Chestnut Historic District members and residents of North Naches Ave. Yakima Planning Commission (YPC) — Calhoun reported that the YPC is reviewing potential Title 15 zoning code development standard amendments. He announced that the Comprehensive Plan Amendment cycle is open and the deadline to submit applications is April 30th, The Association of Washington Cities (AWC) will be hosting a conference in Yakima in June and will also provide a training on Planning Short Course on Tuesday June 26th at the Public Works Training facility in the evening; more details forthcoming. Bike/Pedestrian Committee — the committee is researching the possibility of installing bike racks throughout the city. White inquired about the Bike Plan goals and policies Homeless Network — Davenport reported that the Homeless Network group is wrapping up their successful extreme winter weather youth shelters and they've established a subcommittee focusing on affordable housing. Moore encouraged council members to submit questions and concerns that they would like addressed at an upcoming study session about homelessness. Funk motioned, seconded by White, that this committee forward to the full Council a request for an authoritative opinion on the first amendment issue of proselytizing in publicly -funded homeless programs and to request this opinion of the State Attorney General's office. Motion carried with a 2-1 vote; Coffey voting no. This request will be added to the May Is' City Council business meeting under Council reports. An extensive discussion continued regarding Funk's concerns with the Transform Yakima Together (TYT) letter received April 13'h. Davenport clarified that the Homeless Network is not associated with the funding of the TYT program. Moore explained the process on rezoning a particular parcel that would allow any interested organization to establish a permanent homeless shelter facility. Additionally, the Yakima Valley Conference of Governments (YVCOG) Executive Committee will be discussing the funding process and requirements for qualified agencies at their next meeting on April 23`d. Page 1 9 TRANS -Action Committee — Davenport will participate on the TRANS -Action delegation that will be heading to Washington DC for transportation lobbying efforts. Tree City Board — Calhoun announced the Arbor Day festivities at the Arboretum this weekend. The next meeting will be May 7th. Community Integration Committee — White reported that the committee has filled all the positions and a Chairperson was elected at their last meeting. Follow-up on the Vacant & Dangerous Building Report — Caruso presented a summarized update on the Vacant & Dangerous Building report for the new committee members. In 2015, the Code Enforcement office conducted a sweep of the entire city and identified 119 buildings as "dangerous buildings". City staff worked with property owners, insurance companies, and financial institutions to address nuisance issues and secure their structures from unauthorized entry. Several properties were converted into livable units; however 47 structures remain vacant. Earlier this year a new proactive sweep was conducted which resulted in another 77 structures identified. City staff will begin the investigative process to determine the ownership, condition, priority, potential violations, and necessary steps to achieve compliance of these buildings. Further discussion ensued about enforcement procedures and costs associated for securing such structures. Distribution of Strategic Plan Discussion on Committee Purpose, Topics & Strategies — Cally Price described the HCNB committee purpose and goals as identified in the draft outline provided. Funk expressed satisfaction with the outcome; however feels that the committee needs to identify how it will incorporate it into its agenda. They discussed whether staff should continue to attend committee meetings to provide reports on boards/commissions. Funk noted that Cortez -Steiner has the discretion to excuse staff from attending. Davenport proposed the idea of restructuring the agenda and including topic matters separately, such as homelessness issues and/or youth programs. The committee agreed to review the draft outline and also provide comments on agenda restructuring to Cortez -Steiner with an update at the next HCNB meeting. After -School & Summer School Programming — Moore provided an overview of the recent joint meeting with the Yakima School Board. The City maintains information on youth programs that are associated with activities conducted by Yakima Parks and Recreation. The city, as a whole, lacks a central source that would maintain information of all youth programs city-wide. The concept of utilizing the 2-1-1 agency as a clearinghouse was one of the suggestions from the joint Yakima School Board meeting. Homeless Operational Model/Administration — Funk informed that the City Council rescinded their action regarding a formal letter of concern to YVCOG. Watkins provided an outline and described in detail the draft governance structure that is being revised by the Governance Committee. As proposed, the Homeless Task Force would consist of service providers, government officials, business leaders, residents and community members. It would include sub -committees focused on particular matters such as affordable housing, 5 year planning, data, and youth coalition, and other matters that arise. The task force would also include an executive committee (long term decision-making), funding committee (funds appropriation), and a contract administrator (contract administration and staff support). Watkins indicated that YVCOG will consider the recommended governance structure at their executive committee meeting at the end of May. Considerable dialogue continued about how the proposed structure would be affected if the City were to manage the 2163 funding; the structures of the Homeless Planning and Policy Council (HPPC), Homeless Network, Continuum of Care (CoC), and Balance of State; suggestions to include the participation of other social service providers; and the contract administrator role. Approval of Minutes — White motioned, seconded by Coffey, to approve the minutes of March 15, 2018. Motion carried unanimously. Future Items Recap of Deliverables - Finalize committee purpose and agenda structure at next meeting, keeping homelessness and youth programs as a broad agenda topic; • Send a recommendation to the full Council that the City request an opinion from the Attorney General's office on proselytizing in publicly -funded homeless shelters; • Include as a discussion item the possibility of the City managing its portion of the 2163 funds. Page 2 10 Funk announced interpreter services are available with 48 hour advance notice. Audience Participation - Luz Bazan Gutierrez spoke about the importance of the vacant structure project in relation to low housing availability, having an updated City website, and lack of public participation on the committee. She also distributed fliers on the upcoming Cinco de Mayo event and encouraged the community to attend. Adjourn — Coffey motioned to adjourn. This meeting adjourned at approximately 4:19 p.m.; the next meeting is May 10, 2018 at 10:00 a.m. Approved by:,, Date Approved: Prepared by: Rosalinda Ibarra, Communi Development Administrative Ass Page 3