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Home My WebLink About09/07/2010 04A Draft Minutes 08-17-2010 Business MeetingYAKIMA CITY COUNCIL • BUSINESS MEETING AUGUST 17, 2010 COUNCIL CHAMBERS, YAKIMA CITY HALL 5:30 P.M. — EXECUTIVE SESSION 1. Roll Call Present: Council:. Mayor Micah Cawley, presiding, Assistant Mayor Kathy Coffey, Council Members Maureen Adkison, Dave Edler, Rick Ensey, Dave Ettl and Bill Lover Staff: City Manager Zais, City Attorney Cutter 2. Executive Session Prospective litigation - Executive Session was held and adjourned at 5:59 p.m.. 6:00 P.M. — BUSINESS MEETING 1, Roll Call Present: , Council: Mayor Micah Cawley, presiding, Assistant Mayor Kathy Coffey, Council Members Maureen Adkison, Dave Edler, Rick Ensey, Dave Ettl and Bill Lover Staff: City Manager Zais, City Attorney Cutter and City Clerk Kloster 2. Invocation /Pledge of Allegiance Council Member Dave Ettl gave an invocation. and led the Pledge of Allegiance. 3. Open Discussion for the Good of the Order A.. Proclamations B. Presentations /recognitions /introductions C. Status reports on prior meeting's citizen service requests • Response to Tom Allen regarding labor costs; budget cuts; and code violations EDLER MOVED AND LOVER SECONDED TO ACCEPT THE REPORT. The motion carried by unanimous voice vote. D. Appointments to Boards, Commissions and Council Committees • Recommendation from Council Citizens Boards /Commissions /Committees Nominating Committee regarding request to increase number of members on the Tourism Promotion Area (TPA) Council Member Lover questioned the process for increasing the number of members on the TPA. City Attorney Cutter. confirmed that a resolution would ® need to be adopted and a public hearing scheduled in order to modify the TPA ordinance. It was, noted that Selah had recently opted out of the TPA and Union AUGUST 17, 2010 Gap was considering opting out. If that happened, the City of Yakima would be the only municipality and there would no longer be a need for an interlocal agreement. John Cooper, President and CEO of the Yakima Valley Visitors and Convention Bureau, gave background on the TPA that was formed in 2004. Verlynn Best, General Manager of the Fairfield Inn and Suites by Marriott, explained the reason for the request for two additional members. Although Yakima has the largest number of hotels and financial input into the TPA, they only have 9% representation with only two seats on the committee. Adding the two additional members will help balance that disparity. EDLER MOVED AND ADKISON SECONDED TO DIRECT THE PREPARTION OF A RESOLUTION FOR A PUBLIC HEARING ON THE PETITION. The motion carried by unanimous roll call vote. COFFEY MOVED AND ADKISON SECONDED TO REAPPOINT TOM HOLBROOK TO THE AIR TERMINAL BOARD. The motion carried by unanimous roll call vote. Council Member Ettl acknowledged the Hot Shots 3 -on -3 basketball tournament that is scheduled for August 28th in downtown Yakima and asked the public to support the event. 4. Consent Agenda All items listed with an asterisk ( *) are considered routine by the City Council and will be enacted by one motion without discussion. A citizen may request Council 'to remove an item from the Consent Agenda, and if approved, it will be considered in its normal sequence on the agenda. Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Item number 8 was added and Item number 11 was removed from the Consent Agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances by title. COFFEY MOVED AND EDLER SECONDED TO ADOPT THE CONSENT AGENDA AS READ. The motion carried by unanimous roll call vote., (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) *A. Consideration of approval of Council Meeting Minutes 1. Business .Meeting —August 3, 2010 2. Adjourned Meeting /Study Session —August 10, 2010 The minutes of the August 3, 2010 Business Meeting and the August 10, 2010 Adjourned Meeting /Study Session were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. *B. Consideration of approval of Council Committee Meeting Minutes 1. City /County Intergovernmental Committee — July 27, 2010 2. Council. Budget Committee — July 28 and August 9, 2010 3. Council Public Safety Committee — July 28, 2010 4. Gang Free Initiative Steering Committee —August 3, 2010 5.. Council Neighborhood Development Committee —August 4, 2010 2 • 5 6. • 7. • AUGUST 17, 2010 6. Council Economic Development Committee —August 4, 2010 Council Committee meeting minutes were approved. Audience Participation Lois Cruikshank, representing the Harman Center seniors, thanked Council for approving the senior bus contract with Alpha Omega Tours and Charter, Inc., but understood that A &A Motor Coach, Inc., who were not awarded the contract, were appealing the decision. City Manager Zais advised that the formal protest procedure was being followed and a decision would be forthcoming. CITY MANAGER'S REPORTS Report from Council Intergovernmental Committee regarding urban street standards Joan Davenport, City Planning Manger,, presented a summary of the final draft of common City /County street standards for the Yakima Urban Area that the Council Intergovernmental Committee endorsed. The Committee's recommendation to Council is to 1) adopt the.report with a summary of the standards, 2) refer the standards to the County Commissioners with the recommendation they be included in the West Valley. Neighborhood Plan, and 3) request the County take the lead in receiving public.comments on the standards. Council Member Ettl advised that the Intergovernmental Committee is also reviewing the interlocal agreement in detail. . ENSEY MOVED AND COFFEY SECONDED TO ACCEPT THE REPORT AND MOVE ON TO THE PUBLIC PROCESS. The motion carried by, unanimous voice vote. . , Presentation from Council Budget Committee regarding developing and balancing the General Government budget for 2011: A. Determination of. any use of reserves to balance the 2011 budget B. Allocations of Priorities of Government model resources and targeted expenditure reductions within each priority for 2011 City Manager Zais distributed information and spoke about mid -year projections (as of 8/17/10) for 2011 General Government Budget Priorities Model and 2011 General Government Reserves. He noted there are no furloughs built into the 2011 budget nor unresolved labor contracts. There is a $2.2 million gap between revenues and expenses. He asked for Council direction on the two options that were presented: Option A — no reserve use, which would require a $2.2 million reduction.in the budget; or Option B _ use reserves to a maximum of $900,000 in order to stay within the approved range of 7 % -11 %. If.the. Priorities of Government model . is followed, it will require a major reduction in Public Safety. This level of reduction can no longer be handled by reducing vacant positions and services and would mean a need for layoffs. At some point the city may have to entertain tax .options or else there will be a large erosion of services.. EDLER MOVED AND ENSEY SECONDED TO ACCEPT OPTION A, NOT TO USE RESERVES, AND TO STRICTLYADHERE TO THE PRIORITIES OF GOVERNMENT MODEL. Council Member Lover challenged KI AUGUST 17, 2010 Council members to submit policy issues recommending spending reductions during this budget cycle. City Manager Zais asked for clarification on a recently approved direction to use reserves for non - recurring cash - outs.' It was Council consensus to answer that question at another time. The motion carried by a unanimous roll call vote. *8: Consideration of a Resolution authorizing execution of an agreement with the National Development Council for community and economic development activities and projects RESOLUTION NO. R -2010 -100, A RESOLUTION authorizing the City Manager.to execute a Technical Assistance Agreement with the National Development Council (NDC) for the purpose of obtaining technical. assistance services related to local, state and federally funded community and economic development projects and activities. *9. Consideration of a Resolution declaring certain used police vehicles surplus and authorizing sale or auction of these vehicles RESOLUTION NO. R- 2010 -101, A RESOLUTION declaring twelve used police vehicles to be surplus and authorizing their sale or auction *10. Consideration of a right -of -way use permit application submitted by Joe Park Construction for a groundwater monitoring well in the alley of North 5th Avenue between Walnut and Spruce Streets 11. Set date of Public Hearing for September 21, 2010 to receive public testimony on the Mayor - Council and Council- Manager forms of government Due to scheduling issues, not all Council Members would be available for the public hearing on September 21, 2010. Since all Council Members wish to be present, another day was requested. Council requested to be supplied with - information on recent government format changes by Selah, Union Gap, Federal Way and Spokane. CAWLEY MOVED AND EDLER SECONDED TO HAVE THE PUBLIC HEARING ON SEPTEMBER 9rH. The motion carried by unanimous roll call vote. September 9, 2010 was set as the date of closed record public hearing to receive public testimony on the Mayor - Council and Council- Manager forms of government *12. Set date of Closed Record Public Hearing for September 7, 2010 to consider appeal of Hearing Examiner decision to deny request to site an adult business dance studio in the GC zoning district September 7, 2010'was set as the date of closed record public hearing to consider appeal of Hearing Examiner decision to deny request to site an adult business dance studio in the GC zoning district • C� • AUGUST 17, 2010 13. Other Business Council Member Edler raised the subject of the Yakima Bears and the interest the Council has in opportunities for supporting anew facility. in Yakima. He also requested Council advise their interest level on the development of the mill site. Consensus of the Council was to schedule a study session and invite the Yakima Bears and the owners of the mill site to attend. 14. ,Adjournment . COFFEY MOVED AND ENSEY SECONDED TO ADJOURN TO AUGUST 23, 2010 A T 9:30 A.M. AT THE HARMAN CENTER FOR CITY COUNCIL RETREAT. The motion carried by unanimous voice vote. The meeting adjourned at 7:57 p.m. READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MICAH CAWLEY, MAYOR Minutes prepared by Linda Watkins. A CD and DVD of this meeting are available in the City Clerk's Office 5