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HomeMy WebLinkAboutR-2018-040 Intergovernmental Cooperative Purchasing Agreement with Birch Bay Water & Sewer DistrictRESOLUTION NO. R-2018-040 A RESOLUTION authorizing the execution of an Intergovernmental Cooperative Purchasing Agreement with Birch Bay Water & Sewer District, WA. WHEREAS, the City of Yakima (City), desires to arrange for making cooperative purchases of certain goods and services with Birch Bay Water & Sewer District, and the City Council of the City of Yakima deems it to be in the best interests of the City that such arrangement be carried out; and, WHEREAS, pursuant to the provisions of RCW 39.34, the City of Yakima may enter into intergovernmental cooperative purchasing agreements with other public agencies in order to allow the parties of said agreements to cooperatively purchase or acquire supplies, equipment, and materials under contract and to utilize each other's contracts, as needs arise, and, WHEREAS, it is recommended to City Council that the City of Yakima enter into an Intergovernmental Cooperative Purchasing Agreement with Birch Bay Water & Sewer District; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to enter into an Intergovernmental Cooperative Purchasing Agreement with Birch Bay Water & Sewer District for the purpose mentioned above ADOPTED BY THE CITY COUNCIL this 1st day of May, 2018 ATTEST Sonya laar -e City Clerk N! * -416, vv' INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT Pursuant to Chapter 39 34 RCW and to other applicable laws, the CITY OF YAKIMA and BIRCH BAY WATER & SEWER DISTRICT, hereby agree to cooperative governmental purchasing upon the following terms and conditions. (1) This Agreement pertains to bids and contracts for supplies, material, equipment or services that may be required from time to time by the City of Yakima and the Birch Bay Water & Sewer District. (2) Each of the parties from time to time goes out to public bid and contracts to purchase supplies, material, equipment, and services Each of the parties hereby agrees that it may, at its sole discretion, extend to the other party the right to purchase pursuant to such bids and contracts to the extent permitted by law, and to the extent agreed upon between each party and the bidder, contractor, vendor, supplier, or service provider. (3) Each of the parties shall comply with all applicable laws and regulations governing its own purchases (4) Each of the parties shall contract directly with the bidder, contractor, vendor, supplier, or service provider, and pay directly in accordance with its own payment procedures for its own purchases. Each party shall indemnify and hold the other party harmless as to any claim arising out of its participation in this Agreement. (5) Any purchase made pursuant to this Agreement is not a purchase from either of the parties This Agreement shall create no obligation to either of the parties to purchase any particular good or service, nor create for either of the parties any assurance, warranty, or other obligation from the other party with respect to purchasing or supplying any good or service. (6) Nondiscrimination. Both parties agree that they shall not discriminate against any person on the grounds of race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, pregnancy, veteran status, political affiliation or belief, or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (RCW chapter 49 60) or the Americans with Disabilities Act (42 U.S.C. 12101 et seq.) or any other applicable state, federal or local law, rule or regulation (7) No separate legal or administrative entity is intended to be created pursuant to this Agreement. No obligation, except as stated herein, shall be created between the parties or between the parties and any applicable bidder or contractor. (8) The Purchasing Manager of the City of Yakima and the Finance Director of Birch Bay Water & Sewer District, shall be representatives of the entities for carrying out the terms of this Agreement. (9) This Agreement shall continue in force until canceled by either party, which cancellation may be effected upon receipt by one of the parties of the written notice of cancellation of the other party (10) Pursuant to RCW 39.34.040 regarding methods of filing agreements pursuant to the Interlocal Cooperation Act, a copy of this Agreement shall be filed with the Yakima City Clerk, or, alternatively, listed by subject on the public agency's website or other electronically retrievable public source. APPROVED this � day of (V1& UJ , 2018 CITY OF YAKIMA Subscribed�rra�n�d� sworn to me this day of ( Pa I , 2018 S©vvy�. ei �. P Notary Public in and for the State of Washington, residing at F My commission explras�a� q Public is State o a% a. ,hi11o•ton SONYA R CLAAR TEE ATTEST: I MY COMMISSION EXPIRES OCTOBER 25, 2013 APPROVED this Rekl! day of Ada• l , 2018 By* (entity) c General Manager Subscribed and sworn to me this day of it , 2018 k-Ncivt, c)LL Notary Putjl in and for the State of iji s .1 residing at `709t0 6' LW My commission expires 11 ! 5/aaa ATTEST - Sion ,a Claar Tee, City Clerk \,J CITY CONTRACT NO: RESOLUTION NO: ���-. /i'3- ;'\, V /* L N /A' .15\, L-cw L - , Title '11V6,A62, 'it1 t(hV SANDRA L MCMILLAN Notary Public State of Washington My Appointment Expires Nov 5, 2021 W BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT 1 Item No. 6.C. For Meeting of: May 1, 2018 ITEM TITLE: Resolution authorizing an Intergovernmental Cooperative Purchasing Agreement with Birch Bay Water & Sewer District SUBMITTED BY: Sue Ownby, City/County Procurement Manager SUMMARY EXPLANATION: Staff respectfully requests approval of an agreement authorizing the City of Yakima and Birch Bay Water & Sewer District to arrange joint cooperative purchases of certain goods and services. Pursuant to Chapter 39.34 RCW I nterlocal Cooperation Act, Birch Bay Water & Sewer District has requested this agreement be administered in order to piggyback off City of Yakima contract No. 11225P to purchase Automatic Meter Reading Equipment. The City of Yakima in turn, will be authorized to piggyback off Birch Bay Water & Sewer District contracts. This Agreement shall remain in effect until cancelled by either party. ITEM BUDGETED: NA STRATEGIC PRIORITY: Partnership Development APPROVED FOR SUBMITTAL: STAFF RECOMMENDATION: Adopt Resolution BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date O Resolution -Birch Bay Water & Sewer 4'1712018 O Agreement -Birch Bay Water & Sewer District 4/17/2018 Type Cover Memo Cover Memo