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HomeMy WebLinkAbout04/26/2018 04 City Manager Updates: Strategic Plan; YSD Meeting; Budget and Finance DepartmentBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT 1 Item No. 4. For Meeting of: April 26, 2018 ITEM TITLE: City Manager update on 1) Strategic Plan follow up; 2) Yakima School District meeting follow up and 3) Budget and Finance Department update SUBMITTED BY: Cliff Moore, City Manager SUMMARY EXPLANATION: ITEM BUDGETED: STRATEGIC PRIORITY: STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date 0 SP 4.%23/2018 D YSD 4!23/2018 Type Co\,er Memo Coyer Memo 2018-2020 PUBLIC SAFETY COMMITTEE Holly Cousens, Dulce Gutierrez , Kay Funk, Brad Hill (alt) This Committee will discuss, analyze, consider, review data, input and ideas on the following topics: Safe Routes to School Equity Study Code Emergency Preparedness Homelessness Community Policing Reducing Violent Crime Gang Prevention Gang Intervention Anti -gang Funding Police Auxiliary Neighborhood Watch Traffic/Roads Other GOAL Between 2018-2020 to accomplish this This Committee will review, consider, evaluate policies, activities and This Committee seeks to: goal, the Committee will: programs using two perspectives: ------------------------------- ---------------------------------------------- The City is committed to providing a 1. Set policy that will lead to Equity safe and secure environment for its community policing outcomes Benchmarking resident, businesses and visitors. To 2. Review policing activities ensure healthy and vital 3. Set policy that supports safe routes neighborhoods free of crime, the City is to schools for all elementary schools committed to increasing community 4. Review progress made to increase based partnerships and crime prevention, fire and life safety, code enforcement, emergency preparedness, 21st century policing and (from Cliff's notes) evidence based community integration. safety around elementary schools 2018-2020 HEALTHY COMMUNITIES AND NEIGHBORHOOD O OOD BUILDING COMMITTEE Kathy Coffey, Kay Funk, Jason White, Brad Hill (alt) This Committee will discuss, analyze, consider, review data, input and ideas on the following topics: After School Programs Safe Routes to Schools Code/Code Enforcement Affordable Housing Homeless Network Homeless Resources Equity Study Blue Zones Senior Housing Low Income Housing Homeless Aquatic Center ONDS SOZO Road and Sidewalk Repairs Traffic Abatement Other GOAL This Committee seeks to: Between 2018-2020 to accomplish this goal, the Committee will: This Committee will review, consider, evaluate policies, activities and programs using two perspectives: To promote a built environment that is Equity safe and attractive now and in the future, and the City will also promote healthy 1. Set policies that promote youth well Benchmarking growth and rewarding activities. being through comprehensive programs provided by partnerships between city, district, non-profits, universities, civic and faith-based organizations 2. Monitor effectiveness of city programming for after school and summer activities 3. Investigate feasibility of capital improvements such as the Martin Luther King, Jr. Pool which provide under served youth and children healthy recreational activities 2018-2020 ECONOMIC DEVELOPMENT COMMITTEE Holly Cousens, Dulce Gutierrez, Jason White, Carmen Mendez (alt) This Committee will discuss, analyze, consider, review data, input and ideas on the following topics: Code Social well-being Low-income Housing Homeless Equity Plaza Parking Airport Public Works Wastewater Treatment Other GOAL Between 2018-2020 to accomplish this This Committee will review, consider, This Committee seeks to: goal, the Committee will: evaluate policies, activities and programs using two perspectives: The City will foster a dynamic and 1. Promotes and set policies that Equity diverse economy for Yakima through stimulate and support business Benchmarking collaboration and partnerships with development and growth along main other public, private, and non profit arterial roads entities. The City will aggressively 2. Monitor policies and activities support economic development efforts created to simulate growth along City that advance local development, quality, living wage jobs to ensure a diverse economic base, a resilient and growing City tax base, and long-term economic vitality for the City of Yakima main streets 3. Resolve the future of the Plaza 2018-2020 PARTNERSHIP COMMITTEE Kathy Coffey, Brad Hill, Carmen Mendez, Holly Cousens (alt) This Committee will discuss, analyze, consider, review data, input and ideas on the following topics: YMCA Aquatic Center Mill site partnerships Port District Schools Equity Wastewater Treatment Code Roads, sidewalks and streets Policies and rules of procedures Other GOAL This Committee seeks to: Between 2018-2020 to accomplish this goal, the Committee will: This Committee will review, consider, evaluate policies, activities and programs using two perspectives: The City of Yakima will build 1. Set policies needed to further large `-�- Equity cooperative and reciprocal collaborative projects that enhance Benchmarking partnerships with local, regional, state, federal, international, non-profit, and economic vitality, public safety, and community/ neighborhood health and private entities, to enhance the vitality well-being and quality of life of city residents, businesses and guests to leverage 2. Set policies that lead to the successful development of the mill site resources with other organizations. and the YMCA Aquatic Center 3. Resolve the future of the YMCA Aquatic Center April 23, 2018 Board of Directors Yakima Public Schools 104 N. 4th Avenue Yakima, WA 98902 Dear Yakima School Board, 6 We want to thank you and your staff for your hospitality inn gcthe recent joint City Council -School Board meeting. We felt it was a very productive and poSit!S In reviewing our notes, there were four areas highli t or follow-upio, oiso row 1. Continuing the conveirsation around school aafety. and the role the'' akima Police Department (YP)) pas in that arena: At ibis point in titne, we understand that die collaboration between the City and the school dIstrictirel ding safety issues is working wethiles Sgt. Deccio and Lt. le are inikulakcontact wnh„..ntiir'41*Safety Officer Lois Menard andsRoy will continue that relationship when; Sta4Locke assurtiosirhat role next school year. The rifled program is functioning well and wc think dte.ric Food w di:Fr,..iends program, getting um ot is first responders into is in an infOr41wa in!S,tan deyeloping relationships with studen s, terrific.inu havealr: a.kima tri inistration.abont Food with Friends and encouraged heto 1L.,i1with yoigthen possible participation. We have noon intpresseds :t a .fililitierS:nOffered by the ESD 105 School Safety Operations and CoOdifiatioA qpnterAS9FC andswneneoonrege the school district to continue exploring articipaidqq, visirp,i'Db4,9rri°rsoie g w!th .similar Vyhile there is good corniniudeation between dtheschool district when there is a minor event on or very near as4bool campus, opn g into tholgeo-fencing capabilities offered by a program like SSOCC would improyg the timelin 'S, '1 CO cati on should there be an extremely serious incident on a school district campus or;at an off -campus in the vicinity of a school location. • If there are other ar ,we can improve communication and coordination, Sgt. Deccio, Lt. Boyle, Chief Rizzi and e City Manager will certainly make themselves available. 2. Following up on the Safe Routes to School grant process: The attached spreadsheet lists the schools for which we have recently received Safe Routes to School grants, amounts received and scheduled construction times. In addition, the spreadsheet also shows other schools in the district and the expected timeframe to apply for further funding. The Safe Routes to School program issues a call for proposals every two years and we will continue to work with the district to ensure that we apply for any and all available funding. We have also included the Safe Routes to School Student Arrival and Departure Tally Sheet (Survey) that must accompany funding 7 applications. Once collected, this data is valid for applications for a four year period. Our staff has coordinated primarily with your building principals to prepare applications and obtain the data from the tally sheets. If there is a different point of contact you would prefer we use, please let us know. 3. Investigating the possibility of a central clearing -house for information regarding summer, vacation, before and after school programs so that families could get all that information in one place: Our staff has followed-up with People For People, which manages the 211 in Yakima to see if they would be willing to provide this community service. The response from Stacy Kellogg, People For People Director of Social Services haltiiilicated a definite interest in providing this service. It will be incumbent on provid across the city to make sure they make their information available to People For People but, believe this is a very positive *`' development. 1111 4. Continuing the conversation about pusih1c c UthonUions hetwren the school district and the City regarding after school and uminer programs: From the qtgis perspective, this area represents perhaps the greatest opportunity°1ithancedrbilaborafion. Ashge will explain, our efforts do seem to align with thell',7F9pmunity4seCii05i:61.1' 0,61644 discussed the superintendent. As you may know, the le gislature kan Inc uded $16,in the FY 2019 budget for the City to create a framework for reducing gang an ri related vithence in the community. Ett, Specifically, the rem:item:mkt for using*s flunk plihipe to Stahllsh a comintnty-based approach, basecloVtettepatinnent of hiSilaor mprenensire Gang Prevention model, to work 0000i o F I with the youth irtiluncomrnurittk arid di'r prent therir from engaging gang related activities. The City Will serve ahlthe "connecne tissue" between non-profit, faith -based organizadlmis mid the hattilatMnallOStim in thiSOilot effort. Making school buildings available in theilunarsfi parthi§:p0 pm:'}ierhaps st0Ted by volunteers from non -profits or faith based; 1111/111 )11-, be andmportant ParSilf this effort. qr:h In additiorplanothei iL1I ea1 expectatlon of this funding will be to identify and apply for major Eiepartment Justice gran S. io assist providers in funding on-going programmatic activities. We feel the school tits :jet is an eisSential partner in this effort and we will be reaching out to the superintendent aS hegimo4iting applications. And finally, as you ]no. aur Beyond the Bell program has been very well received and we would like the opportunity to expand it. The limiting factor has been transportation to the program locations. We do hope that the district will continue to explore options for providing additional buses so that this model after-school offering could expand. Again, thank you for hosting the meeting and for all you do in support of Yakima's youth. Kind regards, Yakima City Council Grants Received 1 and Proposed Dates to Apply for Safe Routes to School Grants 2 School Adams Elementary Barge Lincoln Elementary 2 Garfield Elementary 1 Gilbert Elementary 2 Hoover Elementary 2 McClure Elementary 1 McKinley Elementary 2 Nob Hill Elementary 2 Robertson Elementary 2 Roosevelt Elementary 2 Whitney Elementary 2 FranklinMiddle School 2 Lewis & Clark Middle School 2 Washington Middle School 1 Wilson Middle School 2 Apple Valley Elementary 2' 3 Summitview Elementary 2 Wide Hollow Elementary 2 West Valley Middle School 1 Year of Construction 2016 2017 2018 $ 600,000 $ 180,000 $ 180,000 $ 500,000 $ 177,000 $ 750,000 2 Proposed Year to Submit Safe Routes to School Grant Application 3 Included in TBD List ($250,000 to be paid by TBD) 2019 2020 $ 270,000 $ 350,000 $ 400,000 2022 a $ 350,000 $ 350,000 2024 $ 500,000 $ 350,000 2026 $ 350,000 $ 350,000 2028 $ 500,000 $ 350,000 03 Safe Routes to School Students Arrival and Departure Tally Sheet -}- CAPITAL LETTERS ONLY — BLUE OR BLACK INK ONLY School Name: 11111111111111111 Teacher's First Name: 11111111 Teacher's Last Name: 1111111111 Monday's Date (Week count was conducted) Number of Students Enrolled in Class: ED ELI 111 M M D ¥ Y ¥ ¥ • Please conduct these counts on two of the following three days Tuesday, Wednesday, or Thursday. (Three days would provide better data if counted) • Please do not conduct these counts on Mondays or Fridays. • Before asking your students to raise theft hands, please read through all possible answer choices so they will know their choices. Each Student may only answer once. • Ask your students as a group the question "How did you arrive at school today?" • Then, reread each answer choice and record the number of students that raised their hands for each. Place just one character or number in each box. • Follow the same procedure for the question "How do you plan to leave for home after school?" • You can conduct the counts once per day but during the count please ask students both the school arrival and departure questions. • Please conduct this count regardless of weather conditions (i.e., ask these questions on rainy days, too). Step 1. Fill in the weather conditions and number of students in each class Key Weather Step 2. AM — "How did you arrive at school today?" Record the number of hands for each answer. PM — "How do you plan to leave for home after school?" Record the number of hands for each answer. Student Tally Walk Bike School Bus Family Vehicle Carpool Transit s= sunny R= rainy 0=overcast SN=snow Sample AM' Sample PM Tues. AM Tues. PM Wed. AM Wed. PM Thurs. AM Thurs. PM Number in class when count made Only with Children from your family Riding with children from other families City bus, subway, etc. Other Skate -board, scooter, etc. Please list any disruptions to these counts or any unusual travel conditions to/from the school on the days of the tally.