Loading...
04/17/2018 06A Draft Council Meeting Minutes ApprovalBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT 1 Item No. 6.A. For Meeting of: April 17, 2018 ITEM TITLE: Approval of the minutes from the April 3, 2018, City Council Business Meeting; March 29, 2018, City Council Briefing Study Session and April 10, 2018, City Council Special Meeting SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date D 4-3-18 4/6/2018 O 3-29-18 4/10/2018 O 4-10-18 4;12/2018 Type Coker Memo Coker Memo Coyer Memo YAKIMA CITY COUNCIL STUDY SESSION March 29, 2018 City Hall -- Council Chambers 4 p.m. Council Briefing --MINUTES 1. Roll Call 9 Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White Staff: City Manager Cliff Moore, Assistant City Manager Ana Cortez, City Attorney Jeff Cutter, and City Clerk Sonya Clear Tee MOTION: Gutierrez moved and Mendez seconded to adjourn to Executive Session for up to 45 minutes to discuss prospective litigation. The motion carried by unanimous vote. Executive SPS was a - • - i s adjourn at 4:4 2. Council update Council Membepo d on t oric Pr tion meetinghich is looking at Fruit Row and Naches Avenue as possible additions to the Register of Historic Places. He also reported that the Economic Development Committee and the Arts Commission will seek Council approval to apply for a Creative District certification. Council Member Funk reported she would like to send a letter in her role as Council member to the Yakima Valley Conference of Governments (YVCOG) Board regarding what she feels are improper procedures related to the recent Request for Proposals (RFP), outcome data from Camp Hope, and other homeless issues. Council Member Hill stated he is the Council representative on YVCOG and is not sure what she hopes to achieve with this letter. Mayor Coffey suggested Council Members Hill and Funk meet with the City Manager to discuss this issue in more detail. Council Member Cousens reported she brought the idea of the City utilizing YVCC interns, at no cost to the City, to the Economic Development Committee and anticipates bringing this to the full Council soon. Assistant Mayor Gutierrez reviewed items from the Public Safety Committee including having the Community Integration Committee review traffic calming procedures to make it a more equitable process. She stated that hearing no objections from Council on this issue, she will ask the Community Integration Committee to look at this topic. She reported that she will bring forward the notes on the Community Forums at the next Council meeting. Ms. Gutierrez reported on the dangerous dog ordinance as discussed at the Public Safety Committee 10 meeting and stated it is the recommendation of Council Members Funk and Cousens to have an advisory vote on the November ballot related to the pit bull ban. Council Members Mendez and Hill reported on the Partnership Committee meeting and noted according to the Council's current Rules of Procedures, it takes four Council members to add an item to the agenda, not two as has been the recent practice. Council Member Hill noted the Committee will bring back recommendations on the Council's Rules of Procedures, which will include telephonic participation. Assistant Mayor Gutierrez questioned why the Partnership Committee is reviewing the rules and not another Committee. City Clerk Claar Tee read a portion of the February 26, 2018, Special Meeting minutes wherein the City Manager stated Rules of Procedure and Policies fall under the Partnership Committee and at that meeting the Council voted to send the telephonic participation issue to the Partnership Committee. Assistant City Manager Cortez provided a memo related to Special Meetings aka Briefing Meetings and noted some minor changes to the future Briefing agendas. Council Member Hill reported the YVCOG Executive Committee and General Membership Committee has selected him to be the representative at the YVCOG National Association of Regional conferences. Council Member Cousens stated the Economic Development Committee will be recommending that Council Member White attend the RECON convention in Las Vegas. Council Member White reported the Planning Commission is recommending H2A or boarding house zoning in the City of Yakima. Assistant Mayor Gutierrez stated she would like to know what of - - in th- - • .ve allo d H2A re any negative public safety im :cts . b o t .t alto 'ce. anag Moore will r iew the concerns and report back at t 3. Agenda previe City Manager Moore reviewed the April 3 & 17, 2018 agendas. Council Member Hill asked how much money is being requested for the Cinco De Mayo event and what has been done in the past. City Manager Moore stated the contract is for $20,000 and Assistant City Manager Cortez noted she will provide historical information on this contract at Tuesday's meeting. Assistant City Manager Gutierrez suggested the Economic Development Committee or Partnership Committee look at a competitive process for events seeking City funding. 4. City Manager update City Manager reviewed a draft agenda for the joint City Council meeting with the Yakima School District on April 16, 2018, which he will condense after Council discussion. Mr. Moore reviewed the following issues with Council: costs related to the Pit Bull ban; 2163 and 2060 funding amounts; Mill Site follow-up; intent to apply for a YVCOG RFP; site visit by Senator Murray's local representative Raquel Crowley to the Airport and Mill site on April 5, which several Council members expressed an interest in attending; and, an update on the Fire Chief search. City Manager Moore asked if a Council member would like to be on the interview panel for the Fire Chief. Assistant Mayor Gutierrez volunteered to be on the interview panel. 5. Adjournment MOTION: Gutierrez moved and Hill seconded to adjourn to the next City Council 11 Business meeting on April 3, 2018, at 6 p.m. in the Council Chambers. The motion carried by unanimous vote. The meeting adjourned at 6:39 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR DRAFT 2 YAKIMACITY COUNCIL April 3, 2018 City Hall -- Council Chambers 5:00 p.m. Executive Session; 6 p.m. Business Meeting; 6:30 Public Hearings -- MINUTES EXECUTIVE SESSION 1. Executive Session regarding pending and prospective litigation Council: Mayor Kathy Coffey, presiding, Council Members Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White Absent: Assistant Mayor Dulce Gutierrez (excused) MOTION: Cousens moved and Coffey seconded to adjourn to Executive Session for up to one hour regarding pending and prospective litigation. The motion carried by unanimous vote. Executive Session was held and adjourned at 5:45 p.m. 1. Roll Call Council: M Hill, Carmen en. C ez and y, pre ason Whi e ounce ers Holly Co ens, Kay Funk, Brad Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee Absent: Assistant Mayor Dulce Gutierrez (excused) 2. Pledge of Allegiance Mayor Coffey led the Pledge of Allegiance. 3. Interpreter Services Mayor Coffey introduced Jorge Villasenor who announced interpreter services are available. 4. Open Discussion for the Good of the Order A. Proclamations Disability Awareness Month proclamation Council Member Cousens read a proclamation, which proclaimed the month of April as Disability Awareness Month and Tom Gaulke of Entrust accepted it. ii. National Tele Communicators Week proclamation Council Member Hill read a proclamation, which proclaimed the week of April 9-15, 2018, as Page 1 of 7 3 "National Tele Communicators Week" and Brad Coughenour, Public Safety Communications Manager and Stacey Garcia, Public Safety Assistant Communications Manager accepted it. B. Appointments to Boards, Commissions and Council Committees i. Appointment to the Public Facilities District Board MOTION: Mendez moved and Cousens seconded to appoint Margaret Luera to the Public Facilities District Board. The motion carried by unanimous vote, Gutierrez absent. 5. Council Reports A. Council Economic Development Committee regarding 1) recommendation regarding May 2018 Real Estate Convention in Las Vegas, NV and 2) recommendation to endorse and to authorize the Council Economic Development Committee to take the necessary steps to explore the steps necessary to obtain Creative District certification Council Member White briefed Council on the Economic Development Committee meeting. MOTION: Coffey moved and Cousens seconded to send Council Member White to RECON (Real Estate Convention). The motion carried by unanimous vote, Gutierrez absent. MOTION: White moved and Cousens seconded to endorse the preparation of an application to the Washington State Arts Commission to seek certification of the North 1st Street and/or downtown as a Creative District and have the Economic Development Committee - . - <ll step . - - • - • leading • the c• •• • - . . - - • • "cation. The motion carr i .• im• . vo -. tierr: E sent. MOTION: hite m • - sen ed - e City anager to identify $20,000 th. we ca o it in - 9 f e - ti District and identify a Creative DistrictA carried by a 1 vote, Mendez voting no and Gutierrez absent. B. Council Healthy Communities & Neighborhood Building Committee report & recommendations regarding 1) preparing a letter to YVCOG regarding the RFP process, homeless services and homeless administration and 2) scheduling a Council study session on homeless services and homeless administration Council Member Funk stated the Healthy Communities and Neighborhood Building Committee agreed to write a letter to the YVCOG Executive Board regarding homeless issues and distributed a draft of the letter for Council. Patrick Milton, City resident, spoke against sending this letter. MOTION: Funk moved and Mendez seconded to send the letter to the YVCOG Executive Committee. The motion carried by unanimous vote, Gutierrez absent. MOTION: Funk moved and Cousens seconded to schedule a study session on homeless services and homeless administration. The motion carried by unanimous vote, Gutierrez absent. C. Council Partnership Committee recommendation regarding April 2018 TransAction Committee trip and May 2018 Yakima River Basin Integration Committee trip to Washington, DC Page 2 of 7 4 Council Member Mendez briefed Council on the Committee meeting. MOTION: Mendez moved and Cousens seconded to have Joan Davenport, Director of Community Development, attend the TransAction Committee trip to Washington, DC in April 2018, with expenses paid for by TransAction. The motion carried by unanimous vote, Gutierrez absent. MOTION: Cousens moved and Coffey seconded that Council Member Mendez attend the Yakima River Basin Integration Committee's trip to Washington, DC in May 2018, with expenses paid for by the City of Yakima Water Division. The motion carried by unanimous vote, Gutierrez absent. D. Accept Council Committee minutes MOTION: Mendez moved and Hill seconded to accept the Council Committee minutes. The motion carried by unanimous vote, Gutierrez absent. 6. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. Council Member Funk requested item 6B be removed from the consent agenda, which is now item 15. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: motion carr A. mo - - • - endez Conde sent agenda. The tierr; A sent. 2 018, City Co cil Business Counc to session; and arch 17, 2018, City B. This item removed from consent -- now item 15 C. Resolution authorizing acceptance of a grant from WASPC in the amount of $100,000 RESOLUTION NO. R-2018-031, A RESOLUTION authorizing acceptance of grant funding up to the amount of $100,000 for cost reimbursement from the Washington Association of Sheriffs and Police Chiefs (WASPC) for data entry into a statewide database. D. Resolution authorizing application for a grant from the Washington State Department of Transportation (WSDOT) Aviation Division for capital improvements at the Yakima Air Terminal -McAllister Field RESOLUTION NO. R-2018-032, A RESOLUTION authorizing application for a grant from the Washington State Department of Transportation (WSDOT) Aviation Division for capital improvements at the Yakima Air Terminal -McAllister Field. E. Resolution authorizing a Memorandum of Understanding with the City of Selah for Transit Services RESOLUTION NO. R-2018-033, A RESOLUTION authorizing the City Manager to enter into a Memorandum of Understanding between the City of Selah and the City of Yakima for Page 3 of 7 Transit Services. F. 5 Resolution authorizing consent to a settlement entered into by Cities Insurance Association of Washington ("CIAW") and Munich Reinsurance to resolve and settle the lawsuit brought by Carol Waters RESOLUTION NO. R-2018-034, A RESOLUTION authorizing consent to a settlement entered into by Cities Insurance Association of Washington ("CIAW") and Munich Reinsurance to resolve and settle the lawsuit brought by Carol Waters. 7. Public Comment Tony Courcey, City resident, spoke about various issues. PUBLIC HEARINGS 8. Open record public hearing and Ordinance to consider the Hearing Examiner's recommendation regarding a right-of-way petition submitted by 18th Ave Properties LLC to vacate a portion of Roosevelt Ave that extends east of 18th Ave to the Powerhouse Canal Trail Associate Planner Trevor Martin briefed Council on the item. Mayor Coffey opened the public hearing and, with no one coming forward to speak, closed the hearing. The City Clerk read the ordinance by title only. MOTION: Cousens moved and Mendez seconded to pass the ordinance. The motion carried by • . vot: iutu abse ORDINAN, NO. - 8 • RD m . el nd us vacating a portion of Roosevelt -. right w. that -nd- • e to the Pow ouse Canal Trail in the City of Yaki ingt 9. Closed record public hearing and Ordinance to consider the Hearing Examiner's recommendation regarding an application submitted by Diep Miller to rezone one parcel at 513 W Washington Ave from Two -Family Residential to Multi -Family Residential Associate Planner Trevor Martin introduced the item. Mayor Coffey opened the public hearing. Tom Durant, President of Durant Enterprises and representing the applicant, spoke in favor of the ordinance. Mayor Coffey closed the hearing. The City Clerk read the ordinance by title only. MOTION: Mendez moved and Cousens seconded to pass the ordinance. The motion carried by unanimous vote, Gutierrez absent. ORDINANCE NO. 2018-013, AN ORDINANCE amending the Zoning Map of the City of Yakima to Rezone one parcel of property located at 513 West Washington Ave. from Two - Family Residential (R-2) to Multifamily Residential (R-3). 10. Closed record public hearing and Ordinance to consider the Yakima Planning Commission's recommendation regarding a rezone application submitted by Super Cold Storage LLC for property at 1415 River Road Page 4 of 7 6 Assistant Planner Colleda Monick introduced the item. Mayor Coffey opened the public hearing. Bill Hordan, representing the applicant, spoke in favor of the ordinance. Mayor Coffey closed the hearing. The City Clerk read the ordinance by title only. MOTION: Cousens moved and Mendez seconded to pass the ordinance. The motion carried by unanimous vote, Gutierrez absent. ORDINANCE NO. 2018-014, AN ORDINANCE rezoning parcel 181313-22010 from Large Convenience Center (LCC) to Light Industrial (M-1) and amending the Zoning Map of the City of Yakima. DEPARTMENT ITEMS 11. Resolution authorizing an Economic Development and Promotion Agreement with the Hispanic Chamber of Commerce of Yakima for the 2018 Cinco De Mayo Event Assistant City Manager Cortez provided a brief history on previous agreements related to this issue. City Clerk Clear Tee clarified for Council that they are voting on a revised resolution and contract, which was distributed this evening. The City Clerk read the resolution by title only. MOTION: carried by RESOLUT 8-03 Developme - g eemen for the annual Cinco De Mayo Festival. uthorizing a hamber of C tion. The motion ima Economic merce of Yakima 12. Resolution authorizing an agreement with the Yakima Fourth of July Committee to provide a fireworks display and entertainment on the evening of July 4, 2018 Assistant City Manager Cortez introduced the item. The City Clerk read the resolution by title only. MOTION: Mendez moved and Cousens seconded to adopt the resolution. The motion carried by unanimous vote, Gutierrez absent. RESOLUTION NO. 2018-036, A RESOLUTION authorizing an agreement with the Yakima Fourth of July Committee to provide a fireworks display and entertainment on the evening of July 4, 2018. 13. Resolution authorizing an application to the Yakima County Supporting Investment in Economic Development (SIED) Program for improvements to River Road associated with the development of the Aquatics Center in Chesterley Park Chief Engineer Brett Sheffield briefed Council on the resolution. Bill Huibregtse, City resident and YMCA Board Member, spoke in support of the resolution. Page 5 of 7 7 The City Clerk read the resolution by title only. MOTION: Cousens moved and Coffey seconded to adopt the resolution. The motion carried by unanimous vote, Gutierrez absent. RESOLUTION NO. R-2018-037, A RESOLUTION authorizing the City Manager to apply for funding, accept the funds if offered and execute the necessary agreement for a $500,000 grant and a $500,000 loan from the Yakima County SIED Board to contribute funds for the engineering, design and reconstruction of River Road to support the YMCA/Aquatics Center. 14. Ordinance amending the City of Yakima Municipal Code Chapter 10.05 Fire Code to add a new Section 10.05.095 related to commercial cooking under tents Deputy Chief Aaron Markham introduced the item. The City Clerk read the ordinance by title only. MOTION: Cousens moved and Funk seconded to pass the ordinance. The motion carried by unanimous vote, Gutierrez absent. ORDINANCE NO. 2018-015, AN ORDINANCE amending the City of Yakima Municipal Code Chapter 10.05 Fire Code to add a new Section 10.05.095 related to commercial cooking under tents. 15. Set May 1, 2018, as the date for a public hearing to consider the Planning Commission's recommend- • •ncerni a • - - endme to Title 1 - • - i ' ea Zoning Ordinance a• •r Te orary rker Council Me consent in be supporti (previ i .ly item 6B) from e issue. She so stated she would not able housing Mike Gempler, Director of the Washington Growers League, spoke in support of the project and urged Council to support it as well. MOTION: Cousens moved and Hill seconded to set May 1, 2018, as the date for a Public Hearing to consider the Planning Commission's recommendation on this item. The motion carried by unanimous vote, Gutierrez absent. 16. Other Business Mayor Coffey noted there has been conversations with the YMCA about restructuring the aquatic center agreements. MOTION: Coffey moved and Cousens seconded to direct staff to finalize a third party review of the YMCA funding portfolio for the Aquatic Center project and, assuming that review confirms the YMCA statement that they met the December 31, 2017, funding contingency of 80% of the total construction cost, that staff brings forward, at our April 17, 2018, Business meeting, an amended contract between the City and the Yakima YMCA that accepts the provisions outlined in the March 27, 2018, letter from the YMCA to the City. The motion carried by unanimous vote, Gutierrez absent. MOTION: Cousens moved and Mendez seconded that staff prepare an ordinance to be included on the April 17, 2018, City Council Business meeting agenda adopting the Yakima Central Plaza preliminary design and authorizing initiation of all appropriate Page 6 of 7 8 work and documentation necessary to construct the Plaza on City Parking Lot No. 2. The motion carried by a 5-1 vote, White voting no and Gutierrez absent. 17. Adjournment MOTION: Cousens moved to adjourn to a City Council Briefing on April 12, 2018, at 4 p.m. at City Hall in the Council Chambers. The motion carried by unanimous vote, Gutierrez absent. The meeting adjourned at 7:20 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE CITY CLERK MAYOR DRAFT Page 7 of 7 12 YAKIMA CITY COUNCIL SPECIAL MEETING April 10, 2018 City Hall -- Council Chambers 5 p.m. -- MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee 2. Reconsideration of a previous motion regarding a letter to Yakima Valley Conference of Governments Mayor Coffey stated she asked for this special meeting to reconsider a previous motion from the April 3, 2018, Bus i -eting - - - - . • a letter - the Ya e of Governments. City Manager Moo clarifi= th. �- otio j • a se nd with a ma ity vote to move forward on this issue. MOTION: Coffe eration. Thetotion carried by a 6-1 vote, Funk voting Council Member Mendez stated it was advised by the City Attorney to have an Executive Session. Council Member Funk stated there hasn't been any filings and doesn't feel this meets the criteria for Executive Session. City Attorney Cutter stated it does in fact meet the criteria, which he would explain in Executive Session. Council Member Funk stated she doesn't feel that is an adequate reason and Assistant Mayor Gutierrez agreed. MOTION: Mendez moved and Cousens seconded to adjourn to Executive Session for up to 30 minutes to discuss prospective litigation. The motion carried by a 5-2 vote, Gutierrez and Funk voting no. Executive session was held and adjourned at 5:30 p.m. Council Member Funk reiterated that she believes the Executive Session was a violation of the Open Public Meetings Act and then distributed a letter, which she read to Council outlining her distress about data collection by YVCOG and Transform Yakima Together, as well as other concerns. After further discussion, Assistant Mayor Gutierrez raised a point of order that Council Member Funk should be allowed to finish her statement and members should not interrupt other members. Mayor Coffey stated the point of order was not well taken. Assistant Mayor Gutierrez requested an appeal. The Mayor's ruling was overturned by a 5-1 vote, Coffey voting no, Mendez momentarily absent. Council Member Hill stated he is unsure where the concerns are coming from because as the Council liaison, he is expressing the Council's concerns to the YVCOG Board. Page 1 of 2 13 After further Council discussion, MOTION: Cousens moved and Mendez seconded to withdraw the letter to YVCOG. MOTION: Funk moved and Gutierrez seconded to amend the motion that instead of withdrawing the letter, that the programs and specific sentences can be removed, the sentences that refer to Transform Yakima Together can be struck off. The motion to amend failed by a 5-2 vote, with Coffey, Cousens, Hill, Mendez and White voting no. The motion to withdraw the letter to YVCOG carried by a 6-1 vote, Funk voting no. Council Member Funk stated there are claims that there are programs that are not required to provide data. Council Member Cousens raised a point of order that the discussion is not germane to the motion. Mayor Coffey stated the point was well taken. MOTION: Gutierrez moved that the subject of this meeting be moved to a committee for further discussion on redrafting. The motion failed due to lack of a second. City Manager Moore noted at the last meeting Council requested a Study Session on homeless issues; however, before scheduling he is waiting to hear the specific questions from Council members in order to invite the appropriate outside agencies. 3. Adjournment MOTION: Gutierrez moved and Cousens seconded to adjourn to a City Council Briefing on April 12, 2018 at 4 .m. at Ci Hall in the Council Chambers. The motion carried by unanimous vote. T 6 p.m CERTIFICATION READ AND CERTI U' E B FT ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE CITYCLERK MAYOR Page 2 of 2