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04/17/2018 05A Council Economic Development Committee Report re YVC Cooperative Education OpportunityBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT 1 Item No. 5.A. For Meeting of: April 17, 2018 ITEM TITLE: Council Economic Development Committee report regarding YVC Cooperative Education opportunity SUBMITTED BY: Ana Cortez, Assistant City Manager SUMMARY EXPLANATION: The City of Yakima and Yakima Valley Community College will collaborate in a program to offer unpaid internships to students in exchange for service learning credits students need to meet graduation requirements. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description 0 YVCC shadow cover memo 0 YVCC Job Shadow training forms Upload Date 4/5/2018 4/4/2018 Type Coyer Memo Coker Memo 2 MEMORANDUM To: Honorable Mayor Coffey and Members of the Yakima City Council From: Ana Cortez, Assistant City Manager Date: April 17, 2018 Subj: Yakima Valley Community College and City of Yakima Partnership Under the leadership of Councilwoman Cousens, the City has engaged Yakima Valley Community College (YVC) in conversation on how to integrate their community service program into City operations. YVC offers Cooperative Education and Job Shadow programs that match students with local employers so that the students acquire real life work experience that is connected and relevant to their area of study. YVC offers 8 career clusters including: 1. Agriculture, Food and Natural Resources 2. Architecture and Construction 3. Arts, Audio/Video Technology and Communication 4. Business, Management and Administration 5. Education and Training 6. Finance 7. Government and Public Administration 8. Health Science The City's Human Resources policies support and allow partnerships between the City and its educational partners. To ensure that the City could assign students to city projects in 2018, HR reviewed the forms necessary to host Cooperative Education and Job Shadow students and created a new form called Training Agreement Addendum to further protect the City from potential liabilities. The City Manager's Office will host three students as soon as the paperwork is completed and these students will assist on a number of initiatives and programs related to the Council's Strategic priorities. We expect these students to be involved in IT, violence prevention, after school, contracting and livable/smart cities research projects. The Assistant City Manager will act as direct supervisor of these students; depending on the project, she may delegate supervisory responsibilities to other members of staff. Each students will be assigned a work area, a scope of work and will be mentored during his/her time with the City. This report has been prepared for the purposes of information. No additional City Council action is required and there is no financial impact to the City. YAKIMA VALLEY COLLEGE Yakima Valley College BT 190 Job Shadow (JS) Course Syllabus Department: BT 190 (IBEST) Title: Job Shadow (JS) Instructor: Yesenia Rodriguez Office: By Appointment Only COURSE DESCRIPTION Date: Winter Credits: 1 Phone: (509) 574-4744 E -Mail: yrociriguez@yvcc.edu 3 The job shadow allows the student to integrate classroom study with an opportunity to observe an employer/employee relationship in a business setting. REQUIRED MATERIAL AND OBLIGATIONS AS A STUDENT The student will be required to: 1. Submit a current resume to the instructor 2. Take that current resume to the training agency job shadow interview 3. Ask the training agency to complete the job shadow training agreement 4. Submit the completed job shadow training agreement to the instructor 5. Send a "Thank You" letter to the training agency 6. Submit a copy of the "Thank You" letter to the instructor 7. Fill out and complete all forms on time as directed COURSE OBJ ECTIVES/CO PETEN CI ES Upon completion of the course, the student will be able to • Understand Career Options • Understand selected duties performed in a chosen career 1 Job Shadow Syllabus BT 190 3-29-18 For more information about YVC's graduation rales, the median debt of students who completed the program, and other important information visit. egyipainfolemotornen1 Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and BdiVii105, or in employment All inquiries regarding compllance should be directed to the Director of Human Resource Services, YVC, South 161^ Ave P. Nob Hill Blvd , Yakima, WA 96902; or call 509 574 4670 4 ,110o YAKIMA VALLEY COLLEGE ATTENDENCE Yakima Valley College BT 190 Job Shadow (JS) Course Syllabus Students will attend 50 hours of work as scheduled by their job shadow training agency site. The 50 hours of work must be completed by The student must 1. Job shadow and work 50 hours to earn 1 credit (note: the JS hours must be completed on or before March, 201 ) 2. Keep track of job shadowing hours 3. Ask training agency mentor(s) to verify the student's record of attendance 4. Give report(s) of attendance to instructor by the due date 5. Notify their training agency mentor(s) if they will be absent 6. Notify Instructor if they will be absent 7. Ask employers to record absences on the evaluation form 8. Make up absent time 9. Ask training agency to record made-up time on the evaluation form 10. Complete made-up time before the last day of job shadow 11. Complete make-up time before full credit will be awarded 12. Submit a "Thank You" letter to the training agency mentor(s) showing appreciation for the job shadow experience and opportunity GRADING SCALE A grade of satisfactory or unsatisfactory will be awarded at the completion of the job shadow experience. In order to pass this class with a grade of satisfactory: 1. You must complete all 50 hours of the job shadow and all forms must be completed and submitted to the instructor by the due dates. The student will have earned a grade of unsatisfactory if the following are not completed: 1. Required hours not demonstrated and documented 2. Required forms are not submitted on or before the due date 3. Training agency evaluation is not submitted on or before the due date. 2 Job Shadow Syllabus BT 190 3-29-18 For more information about PVC's graduation rates the median debt of students who completed the program, and other important information visit: Yv. .e petnPS7t:4 p oyment- Yakima Vaiiey College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, ar age in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16th Ave Nob Hill Blvd.!, Yakima, WA 96902, ar call 509.574:4670, 5 YAKIMA 1/4, „/ 0A...111-EEGYE Yakima Valley College BT 190 Job Shadow (JS) Course Syllabus COURSEADAPTATIONS/STUDENTS RIGHTS AND RESPONSIBILITIES If you need course adaptations or accommodations because of a disability, if you have emergency medical information to share with me, or if you need special arrangements in case the building must be evacuated, please make an appointment with me as soon as possible. The current YVC catalog reviews your rights and responsibilities as a student. It also defines various violations (cheating, plagiarizing, etc.) and outlines disciplinary action to be taken. STUDENTS WILL NOT RECEIVE COURSE CREDIT FOR JOB SHADOW IF HOURS ARE NOT COMPLETED BY THE END OF THE QUARTER. It is very important that all forms are turned in on or before the due date. The final forms must be completed and turned in not later than March , 2018. You must comply with these requirement s and dates so that you can receive a course grade and course credit. Please remember to communicate with the instructor, Mrs. Rodriguez, throughout the job shadow period of time. When you have information about your training agency job shadow site please contact Mrs. Rodriguez. If you have any problems report them to your instructor immediately. What are my responsibilities as a job shadow employee? • You will be informed by your training agency of company policies. You must conform to these rules and regulations. Failure to do so many result in corrective/or disciplinary action by your employer and will be reflected in your evaluation. The training agency has the right to discharge students for just cause. Personal appearance, dressing, appropriately, and attendance are extremely important. In addition, working well with the people at your job shadow site is critical. • If the assignment is changed significantly by the training agency making the job inappropriate for your learning objectives contact your instructor immediately. Please feel free to CONTACT: Mrs. Rodriguez when you have any questions at all. Note: The due dates may be changed at the discretion of the instructor. 3 Job Shadow Syllabus BT 190 3-29-18 For more informaiion bout WC's graduation rates, the median debt of students who completed the program, and other important information visit Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16' Ave: 8 Nob Hill Blvd;, Yakima, WA 98902; or call 509 574 4670 6 YAKIMA 1/4 VALLEY COLLEGE JOB SHADOW STUDENT APPLICATION FORM 1 NAME ADDRESS DATE CITY/ST/ZIP STUDENT ID E-MAIL YVC CLASSED CURRENTLY ENROLLED IN Home Phone CREDITS CelI Number QUARTER Job Shadow Training Agency: Training Agency ADDRESS Job Shadow Mentor PHONE CITY/ST/ZIP DAYS/TIME WORKING RECORD OF PAST WORK EXPERIENCE Employment History (Attach current resume) Duties Performed (Please include start and end dates) (Please provide specific duties) Please make sure to fully complete these forms; leave no blank spaces/areas. Explain all areas where the answer "none" or "not applicable" appears. Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16th Ave. & Nob Hill Blvd., Yakima, WA 98902; or call 509.5744670. 3/16/18 f YAKIMA JVALLEY i COLLEGE Business Technology S. 16th Avenue & Nob Hill Boulevard, PO Box 22520, Yakima, WA 98907-2520 P: 509.574.4796 www.yvcc.edu COOPERATIVE EDUCATION Training Agency Agreement CO-OP FORM 2 7 By this agreement the (Training Agency) will permit (Name of Student) to enter its establishment for the purpose of securing training and knowledge of (occupation) . All persons concerned jointly agree to the following conditions: 1. That the training will extend from to 2. The Training Agency will be encouraged to give the student an opportunity to work on different tasks during the training period in order to acquire skills and become familiar with various operations. 3. The Co-op coordinator/instructor will counsel with the student and the Training Agency to determine the student's progress. 4. The Training Agency agrees to notify the Co-op coordinator/instructor of any problems that may develop relative to the student's employment. 5. The student, while in this training program, is registered at Yakima Valley College and is subject to the jurisdiction of the college and as such will be subject to the student conduct code. 6. The student agrees to work with the selected firm for the period of placement training and to perform all duties requested by the Training Agency cheerfully and to the best of their ability. Job Shadow Training Agency Signature Student Signature YVC Job Shadow Coordinator or Instructor Cc)cirdinatc)ritiristructc)r's Phone Date Date Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16th Ave,. & Nob Hill Blvd., Yakima, WA 98902; or call 509.574.4670. 3/16/18 YAKIMA (V4VALLEY COLLEGE Student Name: Training Agency Name: Business Technology 5,16th Avenue & Nob Hill Boulevard, PO Box 22520, Yakima, WA 98907-2520 P: 509.574.4796 • www.yvcc.edu JOB SHADOW STUDENT WORK PLAN CO-OP FORM 3 Date: Learning objectives, tasks, and functions to be performed: (exactly like syllabus!!) 8 Week Date: Hours for the week Total Hours Week #1 Week #2 Week #3 Week #4 Week #5 Week #6 Week #7 Week #8 Week #9 Week #10 Training Agency Mentor Signature: Job Shadow Position Title.. Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16th Ave. & Nob Hill Blvd., Yakima, WA 98902; or call 509.574. f YAKIMA Y 1/4. 40ALLLLEEGE Job Shadow Weekly Training Report Form 4 9 Student For Weekly F'eriod Name Of Job Shadow Site Address Of Job Shadow Site To City/Zip Of Job Shadow Name Of Job Shadow Mentor Phone Number Job shadow work Experience Breakdown of Jobs Performed: Total Hours Worked for the week: New Experiences for this Report: Days Absent: Hours missed: Reason for Absences: Experiences or Skills I would like to gain: Number of Personal conferences with Supervisor: * This report is to be completed and returned to your Job Shadow Coordinator/Instructor on the dates required. Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16th Ave. & Nob Hill Blvd., Yakima, WA 98902; or call 509.574.4670. V, YAKIMA VALLEY Business Technology S. 16th Avenue & Nob Hill Boulevard, PO Box 22520, Yakima, WA 9890T2520 P: 509.574.4796 • www.yvcc.edu Job Shadow Training Agency Evaluation Trainee (Student) Rating— Form 5 10 Trainee Name: Training Agency Name: Quarter Dates Of Job Shadow: Starting Date: Training Agency Address Ending Date: The purpose of this rating sheet: 1. To help the trainee know her/his weaknesses and improve them. 2. To aid the instructor in meeting the needs of an individual student. 3. To help the training agency know the exact status of the trainee so that she/he may help the trainee become more of an asset to the business. INSTRUCTIONS: Please indicate your evaluation of this student by placing a check mark (X) in the column of your choice. It is recommended that you discuss this report with your trainee (student). BASIS FOR RATING: 0 = Unsatisfactory 1= Below Average 2 = Average 3 = Above Average 4 = Superior NA = Not Applicable PERSONAL QUALITIES Ability to get along with others Ability to work under pressure Assertive, forcefulness Attitude, enthusiasm, interest Cheerfulness, friendliness Courtesy, tact, diplomacy, manners Dependability, punctuality, reliability 0 1 2 Determination, persistence, self-control, confidence, judgment, follow through on a job Efficiency, thoroughness Follows instructions, cooperation, memory Helpfulness, thoughtfulness Honesty, fairness, loyalty Industriousness, using time wisely Initiative, observing, imagination Maturity, poise Patience, self-control, sense of humor Personal appearance, grooming, fitness Personality for the job the student is training for 3 4 JOB SKILLS 0 1 2 3 4 Knowledge of merchandise, job performed fA YAKIMA VALLEY / COLLEGE Business Technology 5.16th Avenue & Nob Hill Boulevard, PO Box 22520, Yakima, WA 989072520 P: 509.574.4796 www.yvcc.edu 11 JOB SKILLS Mathematical ability Penmanship Speech — ability to convey ideas ' Stock keeping ability, orderliness Use of good speaking English Use of good written English Customer relations Handling money Care of equipment Use of common sense Efficient use of time Productive employee ATTENDANCE: (Check one) Excellent (regular) ADJUSTMENT: Does the Trainee: Go about her/his work cheerfully? Satisfactory (occasional absence) Understand what is included in her/his duties? Associates acceptable with fellow employees? Unsatisfactory (excessive absence) Manifest an interest in her/his work? Contributes toward the welfare of your organization? FINAL EVALUATION SUMMARY & COMMENTS: If you were an employer or job supervisor, would you want this trainee (student) working for you? How do you feel the trainee (student) represents the college while on the job? What do you like about the trainee? What are this trainee's weaknesses? COMMENTS: (Please provide an evaluation of the results and the value this cooperative training experience has had for this trainee (student) and your organization during the quarter.) RATED BY: DATE: RETURN TO YOUR CO-OP COORDINATOR/INSTRUCTOR Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16th Ave. & Nob Hill Blvd., Yakima, WA 98902; or call 509.574.4670. STUDENT Name: City of Yakima Cooperative Education Training Agreement Addendum Address: State: Date 12 City: Zip: Phone:. EMAIL: CITY OF YAKIMA CO-OP TRAINING STATION Division: Supervisor: Address: City: Zip: State: Phone: EMAIL: YVC COORDINATOR/INSTRUCTOR Name: Date: Address: City: Zip: State: Phone: EMAIL: 1 13 With this Addendum, the parties agree to the following additional terms and conditions: 1. The Training Agency reserves the right to terminate this agreement at its sole discretion. 2. The student shall be deemed a volunteer of the Training Agency for all purposes. Nothing in this agreement shall be construed to create any employment relationship between the Training Agency and the student. 3. Student agrees the training may take place in the field that is subject to inherent risk and will assume the sole risk of the experience, 4. Student waives any and all claims against the Training Agency for any injury or damages claimed or suffered arising out of the performance of this agreement, including but not limited to, travel to and from the work sites, presence on Training Agency property and performance of assigned duties or permitted activities. 5. Student and YVC agree all work product of the student created pursuant to this agreement shall remain the exclusive property of the Training Agency and shall not be released to any third party without prior written approval of the Training Agency. 6. YVC agrees to protect, defend, indemnify, and hold harmless the Training Agency and its officers, elected officials, employees and agents from any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs and expenses (including attorneys' fees and disbursements) caused by or occurring by reason of any negligent act and/or omission of YVC, its officers, employees, agents, students, and/or subcontractors, arising out of or in connection with duties, obligations, and services required of YVC and its students under this Agreement. 7. YVC and student agree that student will be covered by YVC's insurance for any loss, injury or claim resulting from student's participation in this training. 8. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. 9. The venue for any action to enforce or interpret this Agreement shall lie in a court of competent jurisdiction in Yakima County, Washington. City of Yakima Date Student Date YVC Co -Op Coordinator/Instructor Date 2