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04/03/2018 06A Draft Council Meeting Minutes ApprovalBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT 1 Item No. 6.A. For Meeting of: April 3, 2018 ITEM TITLE: Approval of the minutes from the March 20, 2018, City Council Business meeting; March 15, 2018, City Council study session; and March 17, 2018, City Council Retreat SUBMITTED BY: Sonya Clear Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: STAFF RECOMMENDATION: Approve minutes. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date O 3-15 3/27/2018 O 3-17 3127/2018 O 3-20 3%2712018 Type Cover Memo Cover Memo Co\,er Memo YAKIMA CITY COUNCIL STUDY SESSION March 15, 2018 City Hall -- City Manager's Conference Room 4 p.m. Council briefing -- MINUTES 1. Roll Call 2 Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez (left at 6:28 p.m.), Council Members Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White Staff: City Manager Cliff Moore, Assistant City Manager Ana Cortez, City Attorney Jeff Cutter, Communications & Public Affairs Director Randy Beehler and City Clerk Sonya Claar Tee 2. Council updates Mayor Coffey r changing it. Co items to the alre agenda and not embers could add Council members • iscussed audio recoring the Briefing meetings. After further discussion, it was Council consensus to audio record the meetings and leave the location up to the City Manager. City Manager Moore distributed several items from Council agenda packets going back to January of 2016 documenting RE ET as the funding source for the Plaza in response to Assistant Mayor Gutierrez's recent question on when Council was made aware of this issue. Assistant Mayor Gutierrez asked about the Economic Development Manager's meetings with community members regarding plaza parking. Assistant City Manager Cortez reported that City staff frequently have conversations with community members about various ideas they bring forward; however, staff members do not make commitments on behalf of the City.Mayor Coffey, Council Member Mendez and Council Member White updated Council on the Plaza Committee meetings. Council Member Hill briefed Council on YVCOG's actions to suspend the Homeless Planning and Policy Committee. Council Member Mendez requested information on funding amounts generated from HB2163 and SHB2060 and information on the costs to establish a Human Services Division. MOTION: At 4:45 p.m. Gutierrez moved and Hill seconded to adjourn to an Executive Session for up to one hour to discuss prospective litigation. The motion carried by unanimous vote. 3 At 5:40 p.m. Gutierrez announced Executive Session would be extended another 30 minutes. At 6:10 p.m. Assistant City Manager Cortez announced Executive Session would be extended another 30 minutes. Executive Session was held and adjourned at 6:20 p.m. 3. Agenda preview for March 20 and April 3, 2018 City Manager Moore reviewed the March 20 and April 3, 2018 agendas. 4. City Manager update Assistant City Manager Cortez briefed Council on a request from the State Fair Park for one Council member to attend an all expense paid Sister City exploratory trip to Hadong County, South Korea May 16-23, 2018. Council Member Funk stated she does not think the constituents would be in favor of this trip. Council Member Cousens commented that she would like to attend since she is on the Economic Development Committee. Council Member Hill stated he would like to attend and make this an opportunity to bring back high-end manufacturing and utilize this as a true trade mission. Communications and Public Affairs Director Beehler provided a Legislative update. City Manager Moore noted the Olympia lobbyist contract will be expiring soon and staff will issue an RFP. Council Member Funk suggested the Partnership Committee review the proposal, which was confirmed by Council consensus. Assistant City • - Cort- • • - d Coun ' . n the • • F •• - arket; preparations fo e - • is j ' etre. L Mar. ; an. e r en Community Integration Co City Manager M ire u• ' ed ounc t' folio • i ues: Plath re est regarding an Early Learni . - -r; Sp- ial Inve •.tion Uni .r akima Valley; .nd an update on Jeff Emmons departure from the Office of Emergency Management. Council Member Funk shared that she thinks the OEM and EMS offices don't realize she is a member. Council Member Mendez suggested the City Manager send them a letter of notification that Council Member Funk is the City's representative. City Manager Moore asked about the Naches Parkway donation. Council Member White stated he will talk to Mr. Wilson regarding the donation and that the Historic Preservation Commission is looking at Naches Avenue as a possible addition to the Historic Register. 5. Adjournment MOTION: Coffey moved to adjourn to a City Council Strategic Planning Retreat on March 17, 2018, at 9 a.m. in the City Training Facility. The motion carried by unanimous vote, Gutierrez absent. The meeting adjourned at 7:20 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE 4 COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR DRAFT 5 YAKIMACITY COUNCIL CITY COUNCIL RETREAT March 17, 2018 City Training Facility -421 E. Chestnut Avenue, Yakima, WA 9 a.m. -4 p.m. MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White Staff: City Manager Moore, Assistant City Manager Cortez and City Clerk Claar Tee Guest: Facilitator Mark Kunkler 2. Strategic Plan Mark Kunkler, Fac i cus • rules f the my d outcomes. City Manager Moo includ the addition of the following two sent: es: Ti n- e the .fety .id through res sible 21st Century Policing and to su • i . out .f our . i unity so -t y can reach it full potential. It was Council consensus o a• • those sentences. ter further ouncil discussion, MOTION: Funk moved and Mendez seconded to move the fourth sentence to the bottom and keep everything else the same and adopt this as the Mission Statement. The motion carried by a 5-2 vote, Coffey and Gutierrez voting no. The City's Mission Statement is now: To provide outstanding services that meet the community's needs. To govern responsibly by effectively managing and protecting public resources. To build trust in government through openness, diverse leadership, and communication. To ensure the safety of our residents through responsible 21st Century Policing. To support the youth of our community so that they can reach their full potential. To strategically focus on enhancing Yakima's quality of life. City Manager Moore reported on a draft Public Trust and Accountability statement. Council Member Funk discussed the importance of electronic management, archiving and benchmarking. Council discussed public trust and accountability and how a new committee on this topic is not necessary. City Manager Moore noted public trust and accountability is the underpinning of everything we do and he will add language about archiving, electronic communication and benchmarking to the Public Trust and Accountability Statement. Mr. Kunkler stated the next topic would be discussing Strategic Priorities. After discussion it was Council consensus to approve the following: Page 1 of 4 6 1) Council Committees will use an equity lens and benchmarking to measure their progress. 2) External Council Board appointments to remain as is. 3) Change the name of the Neighborhood and Community Building Committee to Healthy Communities and Neighborhood Building Committee. Council members discussed reviewing the Council's Boards and Committees and it was consensus to make changes. After discussion, Council Members Mendez, Hill, Cousens and Coffey picked the Partnership Committee. Council Member Cousens stated she would be the alternate for that Committee and changed her preference to Economic Development. Council Member Mendez expressed interest to be on the Economic Development Committee; however, there were three members already on that Committee. MOTION: Funk moved and Gutierrez seconded to stick with the three members on the Economic Development Committee with Mendez as the alternate. The motion carried by a 4-3 vote, Coffey, Hill and Mendez voting no. Committees: New Names After further discussion, the Council membership on Council Boards and Committees is changed to the following: • Economic Development Committee: Gutierrez, Cousens, White and Mendez as the alternate. • Healthy Communities & Neighborhood Building Committee: Funk, White, Coffey and Hill as the alternate. • Public Safety Committee: Gutierrez, Funk, Cousens and White as the alternate. • Partnerships -e: SII, Coff , and C e. Committee: Pur The following Pur d for emmittee as f•ows: Healthy Communities & Neighborhood Building Committee: The City of Yakima will employ evidence based practices to promote efforts that build community connections, ensure equitable access to resources and that lead to a built environment that is safe and attractive, now and into the future. Partnerships Committee: The City of Yakima will leverage resources to create cooperative, reciprocal partnerships with local, regional, state, federal, international, non-profit, and private entities to enhance the vitality and quality of life for city residents, businesses and visitors. Economic Development Committee: The City of Yakima will foster a dynamic and diverse economy through collaboration and partnerships with other public, private and non-profit entities; and will aggressively support efforts that advance local development, quality living wage jobs; a resilient, growing tax base; and long-term economic vitality for the community. Public Safety Committee: The City of Yakima will safeguard our neighborhoods by increasing community based partnerships to reduce crime; focusing on fire and life safety programs; providing responsive code enforcement; appropriately preparing for emergencies; and employing responsible 21st Century Policing strategies. Council Member Funk discussed her model on adding individual functions to each Council Committee and her thoughts on what should be added to each Committee. Page 2 of 4 7 Committees: Themes/Topics The following items were suggested as specific topics of each Committee after a brainstorming session: Partnership Committee: YMCA and Mill site. Healthy Communities & Neighborhood Building Committee: grants for youth development and after school programming, equity study, homeless resources, code enforcement, blue zones, affordable housing, Sozo Sports Center, MLK pool, aquatic center, road and sidewalk repairs, traffic abatement, low income and senior housing, ONDS monitoring and safe routes to all elementary schools. Economic Development Committee: airport, wastewater treatment, parking, plaza, low income housing, code enforcement, social well-being, equity analysis, main street business development and plaza development. Public Safety Committee: reducing violence, gang prevention, intervention and suppression, community policing, homelessness, equity, safe routes to all elementary schools, emergency preparedness, code enforcement, police auxiliary, neighborhood watch, traffic and roads. Council members discussed moving the Homeless Network from under the Healthy Communities & Neighborhood Building Committee to the Partnership Committee. MOTION: Funk moved and Gutierrez seconded to keep the Homeless Network under the Healthy Communities & Neighborhood om a moti failed Cousens, Hill and Mendez voting no. fter fu , -r unci) di ussi � as d ermined to le e it under the Healthy Communities & N 2018-2020 Priori After additional discussion the following motion was made: MOTION: Gutierrez moved and Hill seconded to adopt the following eight priorities for 2018-2020: 1. Mill site -- including ground breaking for roads & utilities (Partnership Committee). 2. Youth -- partnership with school district for implementation of after school programs and youth programming with goals to reduce crime (Healthy Communities & Neighborhood Building Committee). 3. Main street business development -- cleaning main city areas to promote business development (Economic Development Committee). 4. Community policing & gang enforcement (Public Safety Committee) 5. Safe routes to all elementary schools (Public Safety Committee) 6. Plaza (Healthy Communities & Neighborhood Building Committee) 7. MLK pool (Healthy Communities & Neighborhood Building Committee) 8. YMCA (Partnerships Committee) The motion carried by unanimous vote. Council Member Funk shared her thoughts on publishing the Strategic Priorities. MOTION: Funk moved to not publish the Strategic Priorities. The motion died for lack of a second. Page 3 of 4 8 Assistant City Manager Cortez solicited from Council their input on what worked and what didn't work for future Strategic Planning purposes. 3. Adjournment MOTION: Gutierrez moved and Hill seconded to adjourn to the next City Council Business Meeting on March 20, 2018, at 6 p.m. in the Council Chambers. The motion carried by unanimous vote. The meeting adjourned at 2:10 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE CITYCLERK MAYOR DRAFT Page 4 of 4 9 YAKIMACITY COUNCIL March 20, 2018 City Hall -- Council Chambers 5 p.m. Executive Session; 6 p.m. Business Meeting; 6:30 p.m. Public Hearings --MINUTES EXECUTIVE SESSION 1. Executive Session regarding prospective litigation Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White MOTION: Gutierrez moved and Mendez seconded to adjourn to Executive Session for up to 60 minutes to discuss prospective litigation. The motion carried by unanimous vote. At 5:45 p.m. Mayor Coffey announced the Executive Session would be extended to 6:15 p.m. to discuss pending litigation. Executive 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Coffey led the Pledge of Allegiance. 3. Interpreter Services Mayor Coffey introduced Juven Garcia who announced interpreter services are available. 4. Open Discussion for the Good of the Order A. Proclamations i. March for Meals month proclamation Council Member Cousens proclaimed March 2018 as March for Meals Month and Madelyn Carlson and Lorena Fernandez with People for People accepted it. ii. Cesar Chavez Day Mayor Coffey stated this is an addition on today's agenda and Council Member Mendez read a Page 1 of 6 10 proclamation proclaiming March 31, 2018, as Cesar E. Chavez Day. Council Member Mendez announced Governor Inslee will be in Yakima on March 31, 2018, at 9 a.m. at 507 S 3rd Street to sign a bill proclaiming March 31, 2018, as Cesar E. Chavez Day in the State of Washington. B. Presentations / Recognitions / Introductions i. Introduction of new Deputy Fire Chief Aaron Markham Deputy Fire Chief Pat Reid introduced Aaron Markham as the new Deputy Fire Chief. ii. Recognition of City employees in leadership program City Manager Moore stated there are several employees in attendance tonight who have been nominated by their Department Heads as emerging leaders and are attending the City's Leadership Program. He recognized Julia Cruz from Codes, Trevor Martin from Planning, Billy Collins from I.T. Services and Brian Hoyt from Wastewater. Mr. Moore thanked them for their commitment to the City and interest in growing as leaders. C. Appointments to Boards, Commissions and Council Committees Appointments to Boards & Committees MOTION: Mendez moved and Cousens seconded to appoint Cindy O'Halloran and Diane Riley to the Community Review Board, Leanne Hughes -Mickel to the Planning Commission and Anita Quintana to the Community Integration Committee. The motion carried by unanimous vote. 5. Council R A. port fro C nci ners' vitt reaar ina YV■DG Retreat MOTION: oval and C mns secoWeUto authorize ■ouncil Member Hill to attend the YVCOG Retreat. The motion carried by unanimous vote. B. Discuss potential Sister City with Hadong County, South Korea Assistant City Manager Cortez reported the State Fair Association has extended an invitation to one Council member to attend an all expense paid Sister City exploratory trip to Hadong County, South Korea in May. The purpose of the trip is to engage in a number of learning opportunities and commonalities the City has with Hadong County in anticipation of becoming a Sister City. Ms. Cortez noted the expectation of a Sister City relationship is that one city hosts the other and takes care of all expenses related to the visit; therefore, becoming a Sister City does have some financial responsibilities. Council Member Mendez mentioned there is substantial interest from the State Fair Park and they may take the lead in establishing a Sister City relationship. She understands there are two Council members interested in participating on this trip and would hope those members would express why they are the more qualified member to attend. Assistant Mayor Gutierrez stated Council Member Cousens has been and continues to be on the Council Economic Development Committee and feels Council Member Cousens should attend. MOTION: Funk moved to postpone further discussion on this issue until the next meeting. The motion died for lack of a second. MOTION: Gutierrez moved and White seconded to send Council Member Cousens on Page 2 of 6 11 this trip. The motion carried by a 6-1 vote, Coffey voting no. Council Member Hill suggested having staff establish concrete goals for this trip and expand it into a true trade mission. MOTION: Mendez moved and Hill seconded to discuss the parameters and deliverables of this trip under the Partnership Committee. The motion failed by a 4-3 vote, Cousens, Gutierrez, Funk and White voting no. MOTION: Gutierrez moved and Cousens seconded to discuss deliverables for this trip at the Economic Development Committee and bring back to the full Council. The motion carried by a 4-3 vote, Hill, Mendez and Coffey voting no. Council Member Mendez expressed her concern in sending this issue to the Economic Development Committee instead of the Partnership Committee and doesn't understand the resistance. Council Member Funk raised a point of order and Council Member Hill seconded, that members should refrain from speculating on the motives of others. Mayor Coffey stated the point was well taken. Council Member Mendez reminded Council that Sister Cities fall under the Partnership Committee. 6. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on t - - • -nt Agandled der on/i+"^I'r discussion—see motion dire MOTION: The motion prove to consent agenda. A. Approval of the minutes from the February 20 and March 6, 2018, City Council Business meetings; February 21, 2018, City Council study session; February 26, 2018, City Council Special meetings and March 1, 2018, City Council Briefing B. Approve payment of disbursements for the period February 1 – 28, 2018 C. Set April 3, 2018, as the date for a closed record public hearing to consider the Hearing Examiner's recommendation regarding a rezone for one parcel at 513 W Washington Ave D. Set April 3, 2018, as the date for an open record public hearing to consider the Hearing Examiner's recommendation regarding a right-of-way petition to vacate a portion of Roosevelt Ave that extends east of 18th Ave to the Powerhouse Canal Trail E. Set April 17, 2018, as the date for an open record public hearing to consider the Hearing Examiner's recommendation regarding a right-of-way petition to vacate a portion of Midvale Rd that extends west of S 64th Ave F. Resolution authorizing a recurring annual agreement with Yakima Valley Umpires Association to obtain officiating services for the City's organized softball program Page 3 of 6 12 RESOLUTION NO. R-2018-027, A RESOLUTION authorizing an agreement with the Yakima Valley Umpires Association for officiating services for the City of Yakima's organized softball program. G. Resolution affirming and approving three interfund loans made under Chapter 3.123 of the Yakima Municipal Code RESOLUTION NO. R-2018-028, A RESOLUTION affirming and approving three interfund loans made under Chapter 3.123 of the Yakima Municipal Code H. Resolution authorizing open cruising events to be held on June 9, June 16, July 14, August 11, September 8 and September 15, 2018 RESOLUTION NO. R-2018-029, A RESOLUTION authorizing open cruising events to be held on June 9, June 16, July 14, August 11, September 8 and September 15, 2018. Ordinance amending the Yakima Municipal Code, Ch. 9.50, Parking and Rules of the Road, and Ch. 9.60, Enforcement, adding a prohibition of parking a motor vehicle in front of a mailbox ORDINANCE NO. 2018-010, AN ORDINANCE relating to Traffic; amending the City of Yakima Municipal Code, Section 9.50.085, and adding language prohibiting parking a motor vehicle in front of a mailbox; also amending Section 9.60.030 to include the penalty for this parking infraction 7. Public Comment James Tur neighborho in his 8. Final public input meeting on the 2017 Consolidated Annual Performance Evaluation Report (CAPER) ONDS Manager Archie Matthews briefed Council on the hearing. Mayor Coffey opened the public hearing and, with no one coming forward to speak, closed the hearing. Mr. Matthews stated there is no further action necessary. 9. Public meeting and Resolution to consider the final plat approval of Annalisa Phase 1 located in the vicinity of S 83rd Ave & Westbrook Ave. Associate Planner Trevor Martin briefed Council on the hearing. Mayor Coffey opened the public hearing and, with no one coming forward to speak, closed the hearing. The City Clerk read the resolution by title only. MOTION: Gutierrez moved and Cousens seconded to adopt the resolution. The motion carried by unanimous vote. RESOLUTION NO. R-2018-030, A RESOLUTION approving the final plat of Annalisa and authorizing the Mayor to sign the final plat. DEPARTMENT ITEMS 10. Ordinance repealing City of Yakima Municipal Code Chapter 6.18 relating to Pit Bull Dogs Page 4 of 6 13 Helen Harvey, Senior Assistant City Attorney, briefed Council on the ordinance that provides in part, in section A, that it is unlawful to keep, own or possess a pit bull in the City of Yakima and violation of that section is a gross misdemeanor, with a few exceptions including whether a service animal and certain conditions are met. She also reported that in December 2017 a lawsuit was filed by a City resident that contained allegations that the City's Pit Bull Ordinance violated certain federal statutes. It was Council consensus to have a two minute time limit per person and four minute time limit for someone speaking on behalf of a group. The following community members spoke in favor of repealing the ordinance relating to Pit Bull Dogs: Kelly Murray, City resident; Brook Barnes, City resident; Dr. Jennifer Fitzpatrick, City resident; Becky Pascua, non-resident; Linda DeCoteau, City resident; June Sinner, non- resident; Jason Mendoza, City resident; Rubi Smith, City resident; Hillary Galloway, City resident; Morgana Holman, City resident; Gabriela Martinez, City resident; Conor O'Brien, City resident; Stephanie Irwin, City resident; Deette Wood, non-resident; Dr. Sandy Wasson, non- resident; Ricardo Rodriquez, City resident; Amanda Wagner, non-resident; Jimmy Pete Forrest, non-resident; Kendra Valdez, non-resident; and, Iris Perez, City resident. The following City residents spoke against repealing the ordinance: Dave Ettl and Bill Lover. After Council discussion, MOTION: Mendez moved and Coffey seconded to direct staff to bring back a more robust dan• erous dog Ordinance at the A •ril 17, 2018. MOTION: Hill moved and Mendez s • • - . • a - otion ave t i fety Committee review an • - turn a c • mend- • n a • ril 2018 meeti After further Council discussion, OTIO i and z s to cal r the question. The motion ca - d by : ni • us - . T .. o end carried b 4-3 vote, Coffey, Mendez an vot . no. T ion as - d carried by animous vote. 11. Other Business None. 12. Adjournment MOTION: Gutierrez moved and Mendez seconded to adjourn to a City Council Briefing on March 29, 2018, at 4 p.m. at City Hall. The motion carried by unanimous vote. The meeting adjourned at 8:30 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE Page 5 of 6 14 CITYCLERK MAYOR DRAFT Page 6 of 6