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04/03/2018 05D Council Committee MinutesBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT 1 Item No. 5.D. For Meeting of: April 3, 2018 ITEM TITLE: Accept Council Committee minutes SUBMITTED BY: CaIly Price, Assistant to the City Manager SUMMARY EXPLANATION: Accept Council Committee minutes for: December 7, 2017 Economic Development Committee meeting February 1, 2018 Economic Development Committee meeting February 15, 2018 Neighborhood & Community Building Committee meeting February 22, 2018 Economic Development Committee meeting March 16, 2018 Partnership Committee meeting ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date D 1217117 Economic Development minutes 31232018 D 211/2018 Economic Development minutes 3/2/2018 D 2/15/18 NCBC minutes 3/27/2018 D 2'22118 Economic Development minutes 323/2018 D 3/16/18 Partnership Committee minutes 3/23/2018 Type Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo CoLiticil Economic Deve opment Comrytiftee 2nd Floor Conference Room City Hall December 7, 2017 1:30 p.m. Members: Staff: Councilmember Coffey Cliff Moore, City Manager Councilmember A. Gutierrez Ana Cortez, Assistant City Manager Sean Hawkins, Economic Development Manager Joan Davenport, Dir. of Community Development Rob Peterson, Airport Director Joseph Calhoun, Planning Manager Cally Price, Assistant to the City Manager Guest: Executive Minutes Coffey called the meeting to order. Moore introduced Ana Cortez the new Assistant City Manager. Ana will be overseeing economic development and will be taking Cliff's place on the committee. The October 26, 2017 meeting minutes were reviewed and approved. Discussion Items: 1. Shields Bag and Printing Company Sale Hawkins reported that Shields Bag and Printing was sold to a national company and gave some background of when Shields started in Yakima, how many employees they have, etc, The Committee reviewed a draft letter that could be sent to the new owners welcoming them to Yakima. The Committee members agreed that sending a letter was a good idea. Coffey suggested that someone approach the County to see if they would be interested in signing the letter. 2. Truck Route Ad Hoc Committee Meeting Review Calhoun reported that the first meeting of the Ad Hoc Committee was held on November 3. Approximately 20 businesses were invited to the meeting with most of them attending. One challenge truck drivers have is there isn't an app that shows where trucks are allowed. It would be helpful to have an app that truck drivers could use when they are lost and need directions. Copies of Issaquah and Longview Municipal Codes related to truck routes were reviewed. Gutierrez asked when the, group would meet again. Hawkins indicated that no future meeting has been scheduled and felt it wasn't necessary to meet again until legislation was drafted for the committee members to review. Gutierrez asked that legislation be drafted and presented to the full Council for consideration with a draft ordinance. Coffey agreed. 3. Extension of Small Community Air Service Development Grant to July 12, 2019 Hawkins reported that the there was a request made to extend the Small Community Air Service Development Grant until July 12, 2019. Peterson gave updates on load factors. Year to date average load factor is 77%. He anticipates a strong holiday season for the airport. 4. Image Campaign Hawkins reported that he is working with Tieton Cider Works on the next Profile in Business segment. Segments are being aired on YPAC, however, they are not available at the airport. 5. Transition of Committee Leadership from Cliff Moore to Ana Cortez Ana will be taking Cliff's place on the Committee. Update Items: 1. Valley Brewing Company SIED Application Hawkins reported that Valley Brewing Company's SIED application was successful and thanked the City, County and Yakima County Development for their assistance and support for this new business. 2. Incubator Study Next Steps Hawkins stated that once the new Council members are on board that a study session would be held so they could hear the presentation that was made to the Council earlier this year. Audience Participation: Good of the Order: Meeting adjourned Counci Econom ic Development Committee 2nd Floor Conference Room City Hall February 1, 2018 1:30 p.m. Councilniembers: Staff: Others: Councilmember Coffey. Ana Cortez, Assistant City Manager Joe Mann Councilmember Cousens Cally Price, Asst. to the City Manager Maria Rodriguez Councilmember White Joe Schmitt John Cooper Luz Bazan Gutierrez Tony Courcy Executive Coffey called the meeting to order. 'flutes 1. Election of Chair Cousens nominated Coffey as the committee Chair. It was committee consensus that Coffey would continue as Chair. 2. Establish Committee meeting date and time Committee members discussed the meeting date and time and agreed to leave it as it is currently scheduled — 4th Thursday of the month at 1:30 p.m. 3. Discuss approach for providing Board reports Cortez asked for Committee direction on how reports and updates should be shared with members. Committee members agreed that having a list of boards and name of representative would be appreciated. Representatives should be prepared to give updates at the monthly committee meeting. 4. Board appointed reports a) Choose Yakima Valley — White Joe Schmitt distributed year end statistics for Yakima County and highlighted the numbers specific to Yakima. Cortez will work with Jonathan Smith and schedule a presentation to the full Council. b) Greater Yakima Chamber of Commerce — White No report — Council unable to attend last meeting 5 c) Lodging Tax Advisory Committee — Coffey Coffey gave a short background on how the lodging tax is collected and distributed. d) Public Facilities District — Coffey Cooper reported that the Public Facilities District is a government entity that works on operation and development management of the Convention Center. The state refunds a portion of the local sales tax collected in the community to approved facilities in the community. In order to remain competitive in the convention market, the Convention Center needs to consider a future expansion and a headquarter hotel. Current bonds will be paid off in 2026. e) Supporting Investments in Economic Development Board — Coffey SIED update was given as part of the Choose Yakima Valley presentation. 5. Minute approval The December 7 minutes were reviewed and approved as presented. 6. Discussions a) Should plaza advisory committee be included in board appointed reports? Committee members discussed whether or not the Plaza Advisory Committee should be listed under the economic development board appointed reports agenda item. Committee members agreed that yes, the Plaza Advisory Committee should be listed under the board appointed reports on future agendas. b) Introduction/Revisiting economic development plan. Cortez reviewed the economic development plan with committee members and discussed if it needed to be updated or changed or if staff should continue using it as a roadmap. Cortez distributed handouts and articles related to the mill site, port districts, media relations, and new business ventures. There will be updates on all economic development objectives at the next meeting. Gutierrez stated that community members and staff spent a great deal of time on the economic development plan and would like to see it keep moving forward. c) February 2018 agenda Report from Choose Yakima Valley Report from Center for Business Development Report from Yakima Chamber of Commerce Report from Yakima Hispanic Chamber Report from Yakima Valley Tourism Report from Yakima Airport Report from Economic Development 7. Audience participation Kathy Coffey, C 6 Yakima City Council Committee Minutes Neighborhood & Community Building Committee (NCBC) City Council Chambers February 15, 2018 Committee Members Kay Funk, Chair Dulce Gutierrez Holly Cousens (alternate, present) Carmen Mendez (absent, excused) Others: Joan Davenport Sara Watkins Rosalinda Ibarra Ana Cortez -Steiner Chair Kay Funk convened the meeting at approximately 2:31 p.m. Staff Ken Wilkinson Alvie Maxey Joseph Calhoun Board Appointed Reports — Standing Itein Transit Development Plan/Transit Related Issues — Maxey reported the following topics discussed at the recent Transit Citizens Advisory meeting on February 7'h: cancellation of Selah Route 10; upcoming meetings on the implementation of Route 8 happening on 3/6 at 2pm and 5:30 pm and 3/20 at 2pm; changing from quarterly to monthly bus passes to prevent fraud; update on IT software program; additional vanpool groups operating. He further described the course that Route 8 will encompass and noted the route changes become effective May I. Cousens pointed out gaps in service for portions in District 7. Parks & Recreation Commission (P&R) — Wilkinson reported on the 2/14th meeting: continued discussion on a memorial for Ed Putnam; ongoing Randall Park improvements; update on the eastside swimming pool. Henry Beauchamp Community Center (HBCC) — the last quarterly meeting was 1/23/18. Most of the discussion was about the holiday meal and programming at the center. Historic Preservation (HPC) — Calhoun reported that the next meeting is 2/28th. The January meeting was cancelled due to lack of a quorum. The Commission will be discussing a list of projects to seek grant funding from the CLG (Certified Local Government). Yakima Planning Commission (YPC) — the next meeting is 2/28/18 at 3 p.m. in the Council Chambers. Calhoun reported that the Commission will continue discussion on potential standards for temporary worker housing. Staff is reviewing possible definition changes and appropriate parking standards applicable for that use. At that meeting, the Commission will also formally open the 2018 Comprehensive Plan Amendment process. He informed about a Planning Short Course, in association with Dept of Commerce, on June 25'h at Public Works Training Room. Gutierrez expressed interest in getting frequent updates on the temporary worker housing issue. Bike/Pedestrian Committee — Calhoun reported that the Bike Plan will be forwarded to City Council for adoption consideration. The Committee is also reviewing the 6 -Year Transportation Improvement Program to identify projects that could include bicycle/pedestrian facilities. Future discussion will include possibility of installing bike racks in parks. Homeless Network — Davenport reported highlights of the previous meeting held on January 25th. The Point in Time Survey occurred on the same day; however, this year the provider services event was not held due to lack of funding. The NCBC briefly talked about the impact the count data would have as a consequence of not having such event. Davenport informed that the data results will be released in May, Funk expressed dissatisfaction with the vendor hired to compile the data information. It was also reported that the Homeless Network was the primary sponsor of two church groups who provide services to homeless youth. TRANS -Action Committee — Davenport reported that Trent Marquis was elected as new chairman at the previous meeting on 1/25th. Several big projects will be on their agenda this year including the redevelopment of the Mill site, the raceway property, and the housing shortage in the area. Council Mentorship/Internship Program — Gutierrez provided an overview of the program guidelines noting that the requirements need to be completed by May 15. She indicated that the City, in partnership with the Yakima School District, is working on the selection of this year's participants. Time is of the essence due to a late start in the process but they have identified March 6th as a possible date for appointments and orientation. In response to Cousens idea of utilizing Yakima Valley College students, Gutierrez clarified that per the ACLU settlement agreement, YSD was specifically identified as the recipient. Extensive dialogue continued. Gutierrez will continue to provide updates on this matter. Page 1 8 Aoval of Minutes — Gutierrez motioned, seconded by Cousens, to adopt the minutes of November 28, 2017 and January 18, 2018. Motion carried unanimously. Gutierrez was excused at approximately 3:17 p.m. Update of Strategic Plan & Committee Role — Funk shared that her personal priority is to change the scope of the NCBC and rename it the Healthy Community Building Committee to encompass and highlight youth; crime prevention, crime intervention, and crime suppression. The scope would also include relationships with social service providers and volunteer programs in the area. She noted that the Governor's budget, if adopted, includes $150k for crime prevention, evidence -based programs. Cortez explained the Strategic Plan update process thus far and pointed out that the City Council, as a whole, would have to approve any changes to the committees. She then provided a preview of some options that will be introduced to the City Council at their study session on Tuesday February 21s` about the Strategic Plan Update, with a possible review of the Yakima Economic Development Strategic Plan prepared by Allison Larsen (TadZo Consulting). Future Items / Recap of Deliverables Davenport stated that staff will provide an update next month on the Vacant & Dangerous Building project and discuss strategies to address these locations. At a previous business meeting, the City Council requested that the NCBC engage the Yakima School District and community based organizations on discussion leading to creation of literacy programs in schools. After considerable dialogue, Cortez indicated she will convey the committee's concerns to the City Manager and provide some follow-up at the next NCBC meeting. Funk proposed that staff provide written board committee reports and include a link to the meeting minutes on the agenda. It was agreed that if minutes are available, they will be provided. If minutes are not available, staff will be prepared to provide an oral report. Audience Participator — none noted Adjourn — Cousens motioned to adjourn. This meeting adjourned at approximately 3:45 p.m.; the next meeting is March 15, 2018. Approved by: Date Approved: Prepared by: Rosalinda lbarra, Community Development Administrative Assistant Page 2 9 Counci Economic Deve ot)merit Committee 2nd Floor Conference Room City Hall February 22, 2018 1:30 p.m. Members: Staff: Others: Councilmember Coffey Ana Cortez, Assistant City Manager John Baule Councilmember White Sean Hawkins, Economic Development Roger Wentz Manager Maria Rodriguez Rob Peterson, Airport Director Luz Gutierrez Gaily Price, Assistant to the City Manager Jonathan Smith Daniel Flores Executive Minutes Coffey called the meeting to order. 1. Board Appointed Reports/Discussion Items: There was discussion about the frequency of Board appointed reports/discussions. Coffey motioned that quarterly updates would be sufficient and White seconded the motion. The motion passed unanimously. Council members will report on their committee or committees in January, April, July, and October. a. Yakima County Development Association — White b. Greater Yakima Chamber of Commerce — White c. Lodging Tax Advisory Committee — Coffey d. Public Facilities District — Coffey e. Supporting Investments in Economic Development Board (SIED) — Coffey f. Yakima Valley Tourism - Coffey g. Plaza Ad Hoc Committee — Coffey/White 2. Minute Approval It was Committee consensus to accept the minutes as presented. 3. Discussions a. Update on partnerships with YVC, Entrust, 100 Jobs and other work force development programs No report. b. 2017-2020 Economic Development Report i. Progress update from Center for Business Development 10 Rodriguez introduced Daniel Flores, owner of Xochimilco Restaurants and a couple margarita/tequila bars in town. The Center for Business Development was able to assist in expanding his business and acknowledged staff for their assistance in increasing his business exposure. Gutierrez added that she is working with a tortilla factory owner for the next campaign. ii. Progress update from Greater Yakima Chamber of Commerce No report. iii. Progress update from Choose Yakima Valley Smith reported that nothing new has been happening on the possibility of forming a port district. Kittitas has a ballot measure for establishing a Port District on the ballot for April. Results from that ballot measure will be discussed at the next Economic Development Committee meeting. Smith is working with staff on developing a central area that describes business incentives for employers looking at relocating or expanding in Yakima. Smith reported that Choose Yakima Valley has been conducting several workforce development programs and offers some online courses. Gaps in workforce needs have been identified and are being addressed. Smith continues working on "cluster businesses". iv. Progress update from Yakima Hispanic Chamber of Commerce Gutierrez reported that she is still researching the possibility of a multi- cultural center in Yakima. A Committee and Board have been formed and they are moving forward. v. Progress update from Yakima Valley Tourism Baule reported that the convention center expansion process has begun. There are some options they are considering but still a lot of work to be done. vi. Progress update from Yakima Air Terminal Peterson reported that he has met with a few companies looking to expand operations at the airport. Because of the SIED funding the airport was able to open up 21st Avenue allowing access to the south side of the airport. There is a national pilot shortage so staff is working with YVCC and CWU and discussing the possibility of them expanding their flight training and programs. Another challenge is working with Alaska Airlines. FIyYKM campaign was launched thereby increasing the City's load factors 32% and 11 expanding air service in and out of Yakima. Unfortunately, people flying on Alaska have not had good experiences. A draft copy of a letter to Alaska Airlines was distributed and reviewed. Coffey will make contact with other jurisdictions about signing on the letter and meeting with Alaska representatives. vii. Progress update from City of Yakima/Economic Development Hawkins reported that Council stopped the incubator project so that has been eliminated. He continues working on the image campaign with local partners. Another area of the plan that Hawkins is focused on is sites for business. The current challenge is lack of available sites. He is promoting the mill site property, Tiger Marts and a couple other locations and has some businesses interested in Yakima. c. Discussion about changes for the 2017-2020 Economic Development Plan — clarity for partners and staff Cortez discussed the Economic Development Plan history and asked for staff direction. Coffey would like to see the plan keep moving forward. White believes the plan can move forward with some minor changes. d. MRSC's Introduction to Economic Development and Mississippi State Community Economic Development Cortez provided some information on how different organizations define economic development. 4. New business White distributed and reviewed some information on Creative Districts. participating in a conference call on March 8 to learn more. He will be White would like to have the Bloomberg Philanthropies and possibly Creative District funding opportunities added to the March 20 City Council agenda. White wants to explore fiber optic conduit for the city. Staff will work with info systems on schematics and provide an update at the May economic development committee meeting. 5. Audience Participation 12 PARTNERSHIP CITTEE MINUT March 16, 2018 @ 8:30 a.m. City Manager's Conference Room Meeting convened at 8:30 a.m. Council present: Holly Cousens, Carmen Mendez and Brad Hill Staff present: City Manager Cliff Moore, Communications & Public Affairs Director Randy Beehler and Sonya Clear Tee, City Clerk 1) Committee members reviewed the interview questions 2) The Committee interviewed and/or reviewed applications for the following applicants: Community Review Board Interviews Cindy O'Halloran, local resident Leanne Hughes -Mickel, healthcare community & local resident Diane Riley, healthcare community & local resident Planning Commission Interviews Leanne Hughes -Mickel Diane Riley Phillip Ostriem Luis Lopez (was unable to attend the interview—was previously interviewed) Community Integration—reviewed application Lillian Bravo Anita Quintana Roger Wells It was Committee consensus to recommend the following appointments: Cindy O'Halloran and Diane Riley to the Community Review Board Leanne -Hughes -Mickel to the Planning Commission Anita Quintana to the Community Integration 3) Committee members reviewed the Code of Ethics for Yakima City Council Members wherein lobbying language/disclaimer of personal endorsements is already listed as item number two and determined this is sufficient and no further action is necessary. 4) Committee members stated they would review examples from other Cities related to telephonic participation at Council Business meetings and discuss at their next Committee meeting. 5) Council Member Cousens reported she met with a constituent regarding adding disc golf to Eshbach Park, which is County owned. She suggested discussing this at the next City/County Governmental meeting (aka Partnership Committee.) This was approved by Committee consensus. 13 6) It was Committee consensus at the March 20 Council meeting to recommend Council Member Hill attend the YVCOG retreat in May. 7) Committee members requested staff bring examples of Council Rules of Procedure from other cities to the next meeting. 8) The City Clerk notified the Committee of upcoming vacancies/term expirations. 9) The Committee members decided to meet again next Friday and selected the third Friday of each month at 8:30 a.m. as their recurring meeting time, which would be canceled if there are no agenda items for a meeting. 10) Other business: a. City Manager Moore provided information in the Council Rules of Procedures where it is stated it takes a quorum of Council to add items to the Council's agenda. However, recent practice by Council is to allow two members to add items to the agenda. b. Committee members stated their preference is to have Council Briefings audio and video of the Briefings recorded and take place in the Council Chambers. c. Cousens and Hill reported they will attempt to clear their calendars for parliamentary training with Ann Macfarlane. 11) Chair Mendez adjourned at 10:45 a.m, Carmen Mendez, Chair DATE