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HomeMy WebLinkAbout03/06/2018 05C Minutes 11-28-2017 & 01-18-2018 Council Neighborhood & Community Building CommitteeITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT 1 Item No. 5.C. For Meeting of: March 6, 2018 Accept Council Neighborhood & Community Building Committee minutes of November28, 2017 and January 18, 2018 Joan Davenport, AI CP, Community Development Director/ Staff Liaison SUMMARY EXPLANATION: See attached minutes. ITEM BUDGETED: NA STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL: STAFF RECOMMENDATION: Accept minutes BOARD/COMMITTEE RECOMMENDATION: NCBC approved minutes on February 15, 2018. ATTACHMENTS: Description Upload Date D 11-28-2017 NCBC Minutes 22212018 0 01-18-2018 NCBC Minutes 2`22/2018 Type Backup Material Backup Material Yakima City Council Committee Minutes Neighborhood & Community Building Committee (NCBC) 2nd Floor Conference Room, City 1-1all November 28, 2017 Committee Members Dulce Gutierrez, Chair Carmen Mendez Holly Cousens, alternate Avina Gutierrez (absent) Staff Joan Davenport Ken Wilkinson Cliff Moore Alvie Maxey Rosalinda Ibarra Joseph Calhoun Sara Watkins Ana Cortez -Steiner Others: Martha Aitken, Dr. Phil Hurvitz, Tony Courcy, Steve Hill, Maria Rodriguez, Carole Folsom -Hill Chair Dulce Gutierrez called the meeting to order at approximately 2:05 p.m. She introduced new Assistant City Manager Ana Cortez -Steiner. City Manager Moore requested agenda item #2 be presented first. Update on Equity Study Additional Information Requested — Martha Aitken and Dr. Phil Hurvitz explained the revisions to their final report and responded to additional information that was requested by NCBC members at a previous meeting. Revisions to the final report include: expanded executive summary, conclusions and recommendations which highlight steps to support future analysis; and expanded interpretations of scatter plot data. As for the additional information requested, they concluded that in most cases the data hasn't been collected, but they were able to include data for transit ridership for riders under the age of 18. They hope to include information on police calls for service at the December 12th Council meeting presentation; however, they recognized that work is necessary to resolve some issues with that data. Dr. Hurvitz provided extensive background on how the analysis was performed. He explained his observations about the overall trends discovered in the scatter plot data analysis, such as: increase in median family income on westside; increase in Hispanic population on eastside; college graduation rates increase on westside but decrease on eastside; built structures are older on eastside and newer on westside; police department calls for service are generally across a range of demographics; no apparent patterns in fire department calls for service; slightly more streetlights in areas of lower income and higher Hispanic population; code compliance requests are generated in higher renter -occupancy and lower median family income; area of park per resident is lower on eastside and higher on westside with fewer Hispanics; bus ridership is higher in greater Hispanic population and lower income, it's also slightly lower on east side in areas with more youth and lower in tracts with more seniors; more bus stop shelters and benches exist in tracts with greater percent of Hispanic concentration and lower income levels. He emphasized the distinction between equity versus equality and stated that the graphs show equality. The committee expressed their appreciation towards the Metro Center project team. Mendez agreed with the recommendations suggested, particularly as they relate to parks, which include: adding qualitative data to supplement the quantitative data, developing a set of criteria for prioritizing park improvements, providing the prioritized list to private entities seeking to fund park improvements, and developing a policy whereby the city uses a percentage of private contributions for parks to support other park improvements and amenities across the city. Gutierrez asked for data without apparent outlier information, this information will be available online. She also inquired about a peer review process to which Aitken replied that since this is a contract, not scholarly work, a peer review would not apply. In response to Mendez's question regarding recommended models or strategies that other cities are using, Dr. Hurvitz encouraged committee members to periodically analyze the census data and the American Community Survey. Audience members Tony Courcy and Steve Hill commented on the overall project. Gutierrez stated that this report would be utilized as a reference tool for different issues and serve as a foundation to acquire more information and/or improve existing systems, such as Yak Back. Details pertaining to the final report presentation were discussed. The final report will be presented to the City Council on December 12th. Page 1 3 Board Appointed Reports — Standing Item Transit Development Plan/Transit Related Issues — Maxey reported that the minutes of their previous meeting will be included in the next NCBC packet. Some highlights include: will survey attendees due to low attendance at meetings; public can contact Yakima Transit to provide feedback on placement of new bus shelter locations, installation to take place in spring 2018; new bus pass designs due to fraud issues; shuttle service for the upcoming Luminaria event at old Kmart parking lot; increase in vanpool groups, sidewalk improvements on 40th Ave between Tieton & Summitview avenues; successful Fair shuttle event; future planning towards new Transit facility; IT software updates. Parks & Recreation Commission (P&R) — Wilkinson summarized the topics discussed at the November 8'h P&R meeting: Naches Parkway, establish criteria to make decisions on capital improvements, "grade" park amenities, Randall Park pond improvements performed by Stormwater staff. Henry Beauchamp Community Center (HBCC) — the center is seeking volunteers for their annual Christmas dinner party happening on December 15th. Cousens encouraged volunteers to participate at this event. Historic Preservation (HPC) — the November meeting was rescheduled to November 29" due to the holiday. An application for Certificate of Appropriateness was received for the installation of solar panels in the Barge -Chestnut Neighborhood. This will be reviewed by the Historic Preservation Commission. Yakima Planning Commission — the next meeting is December 13'. Staff is in process of identifying future text changes to implement recent Comprehensive Plan changes. There is one vacancy on this commission. Bike/Pedestrian Committee — the next meeting is December 12'. The Committee received the final draft of the Bike Plan and staff will review it for grammatical errors prior to distributing it. Homeless Network — a retreat is scheduled for November 30th at ESD 105. Staff presence is encouraged. TRANS -Action Committee —D. Gutierrez reported that the next meeting is November 29th. Elections will take place for four positions. Davenport reached out to SOZO and Fairgrounds staff about participation. Mendez suggested also inviting YMCA. Approval ot Minutes — A motion was made by Mendez, seconded by Cousens, to approve the minutes of 10/19/2017 as presented; motion carried unanimously. The Community Integration Exploratory Committee draft minutes of 10/03/17 and 10/09/17 are included in the packet. Recap of Deliverables — none noted. D. Gutierrez announced that Spanish interpretation services are available; however, require a 48 hour advance notice. The Committee agreed to have a wrap up meeting in December to recap the year's activities. Audience Participation — Carole Folsom -Hill spoke about the equity study strategy. Tony Courcy asked about the transportation list to which Moore replied that the original list was approved by Council in March 2017. Adjourn — D. Gutierrez adjourned this meeting at approximately 4:03 p.m.; the next meeting is December 21, 2017. Approved by: Date Approved: Prepared by: Rosalinda Ibarra, Community Development Administrative Assistant Page 2 Yakima City Council Committee Minutes Neighborhood & Community Building Committee (NCBC) City Council Chambers January 18, 2018 Committee Members Kay Funk, Chair Dulce Gutierrez Kathy Coffey (alternate, present) Carmen Mendez (absent, excused) Others: Joan Davenport Sara Watkins Rosalinda lbarra Ana Cortez -Steiner Staff Ken Wilkinson Alvie Maxey Joseph Calhoun Chair Dulce Gutierrez called the meeting to order at approximately 2:32 p.m. Election of Chair — Nominations for the position of Chair were called. Gutierrez nominated Funk; Funk accepted. The Committee voted in favor of appointing Funk as Committee Chair. Establish Committee Meeting Date & Time — Gutierrez requested the meeting start time be changed from 2:00 p.m. to 2:30 p.m. and continue meeting on the third Thursday of each month. Committee agreed. Summary of NCBC 2017 Activities — Davenport recapped the activities that the committee worked on in 2017. Some accomplishments included: discussion of Parks Comprehensive Plan; parks and playground ordinance; completion of the Yakima Comprehensive Plan 2040; WSU Metro Center Equity Study project completed; staff assistance to the Exploratory Committees (Community Integration, and Ethics & Equal Rights); annexation of property at 64th Ave & Ahtanum Rd; improvements to the 40'h Ave & Chestnut Ave intersection; review of funding from YVCOG for homeless programs; Council Mentorship/Internship program; update of the building permit fees; change in administrative approval of long plats; issues of overgrown vegetation; converting Naches Parkway to a park; presentation of the final report on the Equity Study Analysis. The complete summary is included in the agenda packet. The committee accepted staff's report. Discuss A roach of 2018 Board A* • ointecl Re orts — A discussion ensued about how board appointed reports would be addressed. Pending the April re -organization of council committee appointments, it was agreed to have the board appointed reports first on the agenda and in the meantime allow staff members to provide the monthly updates for their respective boards, unless a council member wished to give the update. $ Board Appointed Reports — Standing Item Transit Development Plan/Transit Related Issues — Maxey provided the minutes of the 11/8/17 meeting. The next meeting is 2/7/18 at 5:30 p.m. in the Public Works Training Room, a draft agenda was included. Parks & Recreation Commission (P&R) — Wilkinson informed that Rod Bryant will continue as Commission Chair. He also reported about a request to memorialize a park facility after E.B. Putnam, former Park Superintendent. The Parks Commission discussed Fisher Park Golf Course as the appropriate facility. Other topics discussed include: Community Swimming Pool Ad Hoc Committee, Harman Center newsletter, Randall Park improvements project extended to September 2018. Henry Beauchamp Community Center (HBCC) — the next quarterly meeting is 1/23/18 at noon. Jason White is the assigned Council liaison. Historic Preservation (HPC) — Calhoun reported that the HPC approved a Certificate of Appropriateness to install solar panels for a house in the Barge -Chestnut Neighborhood. At the next meeting, which is 1/24/18 at 5:30 p.m., the Commission will be discussing potential projects to seek funding from the CLG (Certified Local Government). He informed that Jason White is the Council liaison and there's still one vacancy. Yakima Planning Commission — the next meeting is 1/24/18 at 3 p.m. in Council Chambers. Calhoun reported that the Commission will discuss potential standards for temporary worker housing. He also pointed out that there's one vacancy and Jason White is the Council liaison. Page 1 5 Bike/Pedestrian Committee —Calhoun reported that the committee looked at the final draft of the Bike Plan at their previous meeting. The draft will be forwarded to Council for consideration. The next meeting is 2/14/2018 at 10 am in the 2nd Floor Conference Room. There is one vacancy and Jason White is the liaison. Homeless Network — Davenport reported that Mendez is the liaison and Gutierrez is the alternate. Among topics discussed was the winter shelters and the Continuum of Care (CoC). The Committee talked about having an organizational chart of the various homeless boards to include member names and voting capacity. TRANS -Action Committee — the next meeting is 1/24/2018. Mendez is the council liaison. Approval of Minutes — Approval of the minutes was postponed to the next NCBC meeting. Future Items Recap of Deliverables — none noted. Other Business — In other business, Coffey inquired about the Equity Study. She requested the final report be distributed to the new council members. After brief discussion, the committee agreed to request a study session on the Equity Study to review the integration of the concepts into the programming of the City and outline action steps. Gutierrez provided an update on the status of the Council mentorship/internship program for this year. She reported that the principals for Eisenhower, Davis, and Stanton schools are working on identifying the students that will participate. Funk described her idea of the review of the Strategic Plan pertaining to the council committee structure. She suggested changing the focus of the Neighborhood & Community Building and Public Safety Committee to crime intervention and healthy communities and crime prevention. Coffey provided historical input on how the NCBC came to be. She also stated that the full Council has to be involved in this decision. Gutierrez announced that Spanish interpretation services are available; however, require a 48 hour advance notice. Davenport noted that staff is working on updating the Vacant and Dangerous Building project. A report will be presented to the NCBC in February or March. Audience Participation — Tony Courcy spoke about his storm water issues as described at the Council meeting of December 12'. Cortez will follow up with Mr. Courcy regarding his concerns. Adjourn — Funk adjourned this meeting at approximately 3:41 p.m.; the next meeting is February 15, 2018. Approved by: Date Approved: 21 1%. Prepared by: Rosalinda lbarra, Community Development Administrative Assistant Page 2