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HomeMy WebLinkAbout02/20/2018 06B Draft Council Meeting Minutes ApprovalBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT 1 Item No. 6.B. For Meeting of: February 20, 2018 ITEM TITLE: Approval of the minutes from the January 2 and 16, 2018, and February 6, 2018, City Council Business meetings; January 11 and February 1, 2018, City Council Briefings; January 9, 2018 and February 5, 2018, City Council study sessions and February 6, 2018, City Council Special meeting SUBMITTED BY: Sonya Clear Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: STAFF RECOMMENDATION: Approve minutes. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date O 1-2 1/8/2018 O 1-9 1/12/2018 O 1-11 1%1212018 O 1-16 2/6/2018 O 2-6 special 2/8/2018 Type Cover Memo Cover Memo Co\,er Memo Coyer Memo Coker Memo 2 O 2-6 28,/2018 Coker Memo O 2-1 213/2018 Cover Memo O 2-5 2132018 Cover Memo 3 YAKIMA CITY COUNCIL January 2, 2018 City Hall -- Council Chambers 6 p.m. Business Meeting -- MINUTES BUSINESS MEETING 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Holly Cousens, Dulce Gutierrez, Kay Funk, Brad Hill and Jason White Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Coffey led the Pledge of Allegiance. 3. Interpreter Services Mayor Coff ervices are available. 4. Newly Ele A. Oath of Office for Newly Elected Council Members City Clerk Claar Tee administered the Oath of Office to newly elected Council Members Kay Funk, Brad Hill and Jason White. Election of Mayor A. Election of Mayor MOTION: Council Member White moved and Mendez seconded to nominate Kathy Coffey for Mayor. The nomination carried by unanimous vote. Election of Assistant Mayor (Mayor Pro -tem) A. Election of Assistant Mayor MOTION: Council Member Mendez moved and Hill seconded to nominate Dulce Gutierrez for Assistant Mayor. The nomination carried by unanimous vote. 5. Open Discussion for the Good of the Order A. Proclamations i. School Board Recognition proclamation Page 1 of 4 4 Mayor Coffey proclaimed the month of January 2018 to be "School Board Recognition Month" and Pastor Don Davis and John Vornbrock, Yakima School District Board Members, accepted it and spoke about the importance of collaboration. ii. Proclamation commemorating Yakima's historic name change Mayor Coffey proclaimed January 2018 as the month to Commemorate Yakima's Historic Name Change from North Yakima to Yakima and the following members of the Historical Society accepted it: Paul Schafer, John Baule, Nancy Kenmotsu and Carla Adams. B. Executive Session i. Executive Session regarding pending litigation MOTION: Gutierrez moved and Cousens seconded to adjourn to Executive Session for up to 30 minutes to discuss pending litigation (at 6:17 p.m.). The motion carried by unanimous vote. Executive Session was held and adjourned at 6:36 p.m. The meeting reconvened at 6:37 p.m. 6. Council Reports None. 7. Consent Agenda Mayor Coff- - - ed to were any ai i ions . •el City Clerk r (Items on t motion dire laced o^ e Co - • • - • - • •ing whether there oun' -mber •resen er ere no changes. The tem- • .ing .olutions and dinances, by title. hand • • on . . withou urther discussion—see MOTION: Gutierrez moved and Mendez seconded to approve the consent agenda. The motion carried by unanimous vote. A. Approval of the minutes from the December 12, 2017, City Council Business meeting B. Resolution authorizing the Chief of Police of the City of Yakima to renew an Interlocal Agreement with the Washington Traffic Safety Commission for funding a law enforcement liaison RESOLUTION NO. R-2018-001, A RESOLUTION authorizing the Chief of Police of the City of Yakima to execute an Interlocal Agreement with the Washington Traffic Safety Commission for funding a Law Enforcement Liaison. C. Resolution authorizing the Chief of Police of the City of Yakima to renew an Interlocal Agreement with the Washington Traffic Safety Commission for funding traffic safety emphasis patrols RESOLUTION NO. R- 2018-002, A RESOLUTION authorizing the Chief of Police of the City of Yakima to execute an Interlocal Agreement with the Washington Traffic Safety Commission for funding traffic safety emphasis patrols. D. Resolution authorizing consent to a settlement entered into by Cities Insurance Page 2 of 4 5 Association of Washington ("CIAW") and Munich Reinsurance to resolve and settle the lawsuit brought by Lorena Arias, Administrator for the Estate of Rocendo Arias RESOLUTION NO. R-2018-003, A RESOLUTION authorizing consent to a settlement entered into by Cities Insurance Association of Washington ("CIAW") and Munich Reinsurance to resolve and settle the lawsuit brought by Lorena Arias, Administrator for the Estate of Rocendo Arias. 8. Public Comment James Turner, City resident, updated Council on his petition for speed humps. Robert Strader, City resident and Yakima Bikes and Walks member, stated he has similar concerns as Mr. Turner about traffic and stated their group is happy to assist Yakima Police on requirements for the agreement with the Traffic Commission, which was approved on consent. CITY MANAGER UPDATE 9. Discussion of Council Business meeting schedule for 2018 After Council discussion, Mayor Coffey made the following suggestions: move the July 3 meeting to July 10; the September 4 meeting to September 11 and have the December 11 meeting at 6 p.m. instead of 2 p.m. Council Member Mendez suggested moving the November 20 meeting to November 13. It was Council consensus to bring these changes back at the January 9, 2018, study session for approval. 10. AWC CentSch. ; hip Av Communic. •ns and ub - irec •y Briefed Ancil on the scholarship opportunity. 11. Presentatio . - Co ittee R-.. on Pla rflhaising status of December 31, 2017 John Baule, Plaza Fundraising Committee, presented a very large cardboard check to the City in the amount of $9,638,004.43. He thanked the City Council for providing a deadline of December 31, 2017, to obtain the $9 million goal, which spurred the Committee into action. He stated how impressive and unprecedented this kind of generosity is and the Committee is very grateful, especially to exceed the goal. 12. Other Business Council Member White stated he appreciates the Council's no surprise policy and announced at the next Council meeting he would like to make a motion to cancel the City's plans to construct an incubator and also to cancel any plans to implement paid parking. Council Member Cousens stated she supports this and will make a second on that motion when it is made. City Manager Moore stated the Council previously discussed paid parking but elected not to bring it forward. Mayor Coffey stated the incubator issue should be added to the next business meeting agenda. Assistant Mayor Gutierrez spoke about the five public safety forums held around the valley in 2017 and noted Council had approved seven forums. She stated with Council support she would like to go forward with a forum at Lewis Clark Middle School and at McClure Elementary. Assistant Mayor Gutierrez stated she plans to provide a summary of each forum and then a cumulative report once they are all completed. Council Member Funk expressed interest in assisting. It was Council consensus to continue the forums. Page 3 of 4 6 13. Adjournment MOTION: Gutierrez moved and Mendez seconded to adjourn to a Council study session on January 9, 2018, at 10 a.m. in the Council Chambers. The motion carried by unanimous vote. The meeting adjourned at 7:11 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE CITY CLERK MAYOR DRAFT Page 4 of 4 YAKIMA CITY COUNCIL STUDY SESSION January 9, 2018 City Hall -- Council Chambers 10:00 a.m. -- MINUTES 1. Roll Call 7 Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk, Brad Hill (arrived 10:06 a.m.), Carmen Mendez and Jason White Staff: City Manager Moore, Assistant City Manager Ana Cortez and City Clerk Clear Tee 2. Resolution announcing Council Business meeting schedule for 2018 The City Clerk read the resolution by title only. MOTION: Me carried by 6-0 v tion. The motion RESOLUTIO • 18 04, A UTI pting the Cit ouncil 2018 regular business meeting sc edule. 3. Discussion of Code of Ethics and Principles of Conduct policies City Manager Moore introduced the item. After Council discussion, MOTION: Funk moved and Mendez seconded to adopt the Code of Ethics and Principles of Conduct policies. The motion carried by unanimous vote. MOTION: Funk moved and Gutierrez seconded to move this issue to the Partnership Committee to specifically develop a protocol for disclaimer of personal endorsements. The motion carried by unanimous vote. 4. Boards, Committees and Commissions structure, membership and appointments Council discussed whether to delink the individual committees from the Council Boards in order for any Council member to be on any Committee that may not be under a Council Board they serve on. MOTION: Cousens moved and Mendez seconded to separate (delink) the Committees from the Council Strategic Priority Boards. The motion carried by unanimous vote. 8 Council Member Mendez noted there is no County Gang Commission and that should be removed from the list. Assistant Mayor Gutierrez reported the Ethics and Equal Rights Exploratory Committee is no longer in existence and should be removed. Council members reviewed the Boards which do not require Council representation. It was Council consensus to appoint the following members to those Boards as liaisons: Yakima County EMS — Funk Sister City Association — Mendez Yakima Valley Tourism -- Mendez Parks & Recreation Commission -- Funk Yakima Valley OIC — Cousens Sports Commission — Cousens Planning Commission -- Hill Historic Preservation Commission -- White Bike & Pedestrian Committee — White Council members reviewed the Committees that require a Council member and the following appointments were made by Council consensus: YCDA/New Vision -- Gutierrez/White (alt.) SI ED Board — Coffey/Mendez (alt.) Chamber of Commerce -- White/Coffey (alt.) Public Facilities District -- Coffey/Cousens (alt.) Lodging Tax Ad ' - - omm' - - offey Capitol Theater oar. ai t.) Hotel / Motel C Homeless Ne Henry Beaucha • Coy► uni Cent ite/Co%e (alt.) Community Inte• - -- Wh -/Gutier - It.) TRANS -Action -- Mendez Tree Board -- White Yakima Valley EMS Board -- Funk/Mendez (alt.) YPAL Board — White/Cousens (alt.) Police and Fire Pension Boards -- Gutierrez/Hill (alt.) Harman Center Board -- Hill/Cousens (alt.) Regional Clean Air -- Mendez/Funk (alt.) Yakima River Basin -- Mendez/Hill (alt.) and Coffey (second alt.) Fish and Wildlife Board -- Mendez/Cousens (alt.) YVCOG -- Hill/Cousens (alt.) Board of Health -- Funk/Mendez (alt.) Arts Commission — White/Gutierrez (alt.) Solid Waste Advisory -- Funk Yakima Nation -- Cousens/Gutierrez (alt.) City Manager Moore reported the Dispute Resolution Center received a City supported grant and would like two Council members to be on their Community Response Team Committee, which requires training on January 27 & 28, 2018. It was Council consensus to appoint Gutierrez and Funk to this Committee. MOTION: Mendez moved and Gutierrez seconded to accept the Council 9 appointments. The motion carried by unanimous vote. Mayor Coffey suggested Council keep the current appointments on the Council's Boards and fill in the vacancies with new Council members and then revisit the appointments in three months in conjunction with updating the Strategic Plan. After further Council discussion, MOTION: Hill moved and Cousens seconded that members that are on the existing four committees remain and the three new members fill in on vacancies and alternate vacancies until approximately April 9. The motion carried by a 5-2 vote with Mendez and Gutierrez voting no. It was Council consensus for the following appointments: Council Economic Development Committee -- White Council Neighborhood & Community Building Committee -- Funk Partnerships Committee -- Hill Council members discussed the remaining vacancy on the Partnership Committee with Coffey, Mendez, Funk and Gutierrez expressing interest in the position. MOTION: Hill moved and Gutierrez seconded to appoint Mendez to the Partnership Committee until we reconvene in April. The motion carried by a 4-3 vote with Funk, Coffey and Cousens voting no. It was Council us the foiling a r -nates: Council Econo Devel i itte err Council Public ' fety C• m e — I (al Partnerships C MOTION: Cousens moved and Mendez seconded to accept the appointments. The motion carried by unanimous vote. 5. Review of 2015 Strategic Plan City Manager Moore reported on the 2015 Strategic Plan. Mayor Coffey stated she would like the current Council to review and update the Plan. MOTION: White moved and Cousens seconded to take the next three months to revamp the City's Strategic Plan. The motion carried by a 6-1 vote, Funk voting no. 6. Public comment (allow 15 minutes) None. 7. Adjournment MOTION: Gutierrez moved and Mendez seconded to adjourn to a City Council briefing on January 11, 2018, at 5 p.m. at City Hall in the 2nd floor conference room. The motion carried by unanimous vote. The meeting adjourned at 11:47. CERTIFICATION 10 READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR DRAFT YAKIMA CITY COUNCIL STUDY SESSION January 11, 2018 City Hall -- 2nd floor conference room 5 p.m. Council briefing -- MINUTES 1. Roll Call 11 Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White Staff: City Manager Moore, Assistant City Manager Cortez, City Attorney Cutter, Communications & Public Affairs Director Beehler and City Clerk Claar Tee 2. Council updates Mayor Coffey d' the Planning C and there were own behalf in 0 Council meetin cil M is unable to be r Whi volunteered take his place, de d she II be testifying on her may not b back in time for the 3. Agenda preview for January 16 and February 6, 2018 City Manager Moore reviewed the January 16, 2018, agenda and the draft February 6, 2018 agenda. 4. City Manager update City Manager Moore updated Council on the following issues: Governor's Gang Prevention Proviso (it was Council consensus to refer this to the Council Public Safety Committee); Aquatic Center project; Rattlesnake Ridge impending landslide; Transportation Benefit District; Wenas fire issue, and homelessness. City Manager Moore discussed the possibility of holding a Council retreat. Council members were interested in a retreat for Strategic Planning purposes as well as training with Ann Macfarlane regarding parliamentary procedures. Assistant City Manager Cortez provided a brief history of the Plaza and discussed next steps, including establishing a Council Plaza Steering Committee. It was Council consensus for Coffey, Mendez and White to be on the Committee. Council Member Funk requested information including a legal opinion regarding the parking issue at the Plaza site, as well as information relating to the proposed restroom facilities. Ms. Cortez also briefed Council on the Airport Legislative Day. 12 Communications & Public Affairs Director Beehler asked about interest in attending the Association of Washington Cities Action Days scheduled for January 23-25. Council Member Mendez stated as an AWC Board Member she will be attending. Council Members Cousens, Hill and White expressed interest in attending. Mr. Beehler also discussed new media approaches. 5. Adjournment MOTION: Cousens moved to adjourn to the next City Council Business Meeting on January 16, 2018, at 6 p.m. in the Council Chambers. The motion carried by unanimous vote. The meeting adjourned at 7:20 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: 13 YAKIMACITY COUNCIL January 16, 2018 City Hall -- Council Chambers 5:30 p.m. Executive Session; 6 p.m. Business Meeting -- MINUTES EXECUTIVE SESSION 1. Executive Session regarding pending litigation Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White MOTION: Gutierrez moved and Cousens seconded to adjourn to Executive Session for up to 30 minutes to discuss pending litigation. The motion carried by unanimous vote. Executive Session was held and adjourned at 6:00 p.m. 1. Roll Call Council: M or Kat Cy, p ding Mor Dulce Gutirez, Council Members Holly Cous • - unk arme e' ez, Bra it nd Jason W Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Coffey led the Pledge of Allegiance. 3. Interpreter Services Mayor Coffey introduced Jorge Villasenor who announced interpreter services are available. 4. Open Discussion for the Good of the Order A. Proclamations t. National Certified Registered Nurse Anesthetists (CRNA) Week proclamation Assistant Mayor Gutierrez proclaimed the week of January 21-27, 2018, as "National CRNA Week" and Jeff Follis accepted it. tt. Martin Luther King Jr. week proclamation Mayor Coffey proclaimed the week of January 15 through January 21, 2018, as Martin Luther King Jr. week and Steve Mitchell and Adrianne Garner accepted it. Page 1 of 5 14 5. Council Reports None. 6. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Mendez moved and Cousens seconded to approve the consent agenda. The motion carried by unanimous vote. A. Approve payment of disbursements for the period December 1 – 31, 2017 B. C. D. E. F. Project Completion and Contract Acceptance for Wildlands, Inc. - Project 2432 Wastewater Treatment Plant Floodplain Enhancement (Standard Motion V -B - Accept the project and approve) Project Completion and Contract Acceptance for Absco Alarms, Inc. - City Project - City of Yakima Jail Security Renovation (Standard Motion V -B -Accept the project and approve) consider an om Single -Family nstruct an indoor Set February 20, 2018, as the date for a closed record hearing to consider an appeal of the Hearing Examiner's decision regarding a proposed 80 -unit affordable housing community known as Bicycle Apartments Resolution setting February 22, 2018, as the date for an open record public hearing before the City of Yakima Hearing Examiner to vacate a portion of city right- of-way in the vicinity of Midvale Rd. & S. 64th Ave. RESOLUTION NO. R-2018-005, A RESOLUTION fixing time for a public hearing before the Hearing Examiner on February 22, 2018, on a petition (Petition No. 17-09) to vacate right-of- way in the vicinity of Midvale Rd. and S. 64th Ave. G. 4th Quarter 2017 Claim Report and Resolution authorizing and approving 4th Quarter 2017 claims activity RESOLUTION NO. R-2018-006, A RESOLUTION accepting and approving the 4th Quarter 2017 Claim Report for the City of Yakima. H. Resolution authorizing a collective bargaining agreement for 2018-2021 with the American Federation of State, County and Municipal Employees (AFSCME) Local 1122 representing the Municipal employee bargaining unit RESOLUTION NO. R-2018-007, A RESOLUTION authorizing execution of a collective bargaining agreement for 2018-2021 with the American Federation of State, County and Page 2 of 5 15 Municipal Employees (AFSCME) Local 1122 representing the Municipal employee bargaining unit. I. Ordinance amending the City of Yakima Municipal Code Section 2.40.015 regarding management PERS 1 employee retirement payout of sick leave ORDINANCE NO. 2018-001, AN ORDINANCE amending the City of Yakima Municipal Code Section 2.40.015 regarding management PERS 1 employee retirement payout of sick leave. J. Ordinance amending the City of Yakima Municipal Code Section 2.20.089 regarding bilingual pay for management employees ORDINANCE NO. 2017-002, AN ORDINANCE amending the City of Yakima Municipal Code Section 2.20.089 regarding bilingual pay for management employees. 7. Public Comment James Turner, City resident, updated Council on his petition for speed humps in the 1700 block of Cornell Ave. Dianna Hillis, substitute teacher at Ridgeview Elementary Schools, spoke in favor of speed humps and shared her concern with traffic around the school. Carole Sahlstrand, City resident, invited Council and the community to the Women's Rights Sidewalk March on Saturday, January 20, 2018, at 11 a.m. at the Millennium Plaza. Bishop Pat and reporte e Yakima County jail nty. Wanda Ront, sh- • conce wig the fluoride a chlorine in the City drinking wa - - -sked - City t. eve it. Tony Courcey, City resident, spoke on several issues. DEPARTMENT ITEMS 8. Resolution authorizing an agreement with Yakima Police Athletic League to provide evidence based programming and activities for 2018 at the Washington Fruit Community Center Danny Agsalog, Director of Finance and Budget, briefed Council on the agreement. Joe Willis, Executive Director of the Yakima Police Athletic League, shared additions to their programs serving at risk youth. Council Member Mendez mentioned her concerns regarding the budget differences in the City's community centers. Assistant Mayor Gutierrez, as the committee liaison, thanked Mr. Willis for all of the hard work he has contributed as well as the new partnerships he has developed. After further Council discussion, The City Clerk read the resolution by title only. MOTION: Gutierrez moved and Cousens seconded to adopt the resolution. The motion carried by unanimous vote. RESOLUTION NO. R-2018-008, A RESOLUTION authorizing agreement with Yakima Page 3 of 5 16 Police Athletic League to provide evidence based programming and/or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Development Center. 9. Resolution authorizing acceptance of a SAFER Grant and increasing the number of full time firefighters by three Fire Chief Bob Stewart briefed Council on the grant. The City Clerk read the resolution by title only. MOTION: Gutierrez moved and Mendez seconded to adopt the resolution. The motion carried by unanimous vote. RESOLUTION NO. R-2018-009, A RESOLUTION authorizing execution of all necessary contracts and other documents for the acceptance of a Staffing for Adequate Fire & Emergency Response (SAFER) grant awarded by the Federal Emergency Management Agency (FEMA) and increase the number of full time firefighters by three. 10. Resolution declaring an emergency due to an impending landslide Deputy Fire Chief Pat Reid briefed Council on the agreement. The City Clerk read the resolution by title only. MOTION: Mendez moved and Gutierrez seconded to adopt the resolution. The motion carried by unanimous vote. RESOLUT Yakima, W 11. Yakima Bu A RESO TION ding 1 ,fide. cy in the City of rket R ate Study dis ssion Ana Cortez, Assistant City Manager, provided a brief history on the project and possible next steps. Joe Mann, City resident, spoke in support of the incubator project. After Council discussion, MOTION: White moved and Funk seconded that the City of Yakima discontinue any efforts to develop the incubator project. The motion carried by a 5-2 vote, Mendez and Coffey voting no. 12. Resolution approving the updated Governance Agreement for the Yakima Valley Conference of Governments (YVCOG) Senior Assistant City Attorney Sara Watkins and Larry Mattson, YVCOG Executive Director, briefed Council on the agreement. The City Clerk read the resolution by title only. After Council discussion, MOTION: Gutierrez moved and Hill seconded to adopt the resolution. MOTION: Funk moved and Cousens seconded to postpone consideration of this motion until the next Council meeting on February 6. The motion to postpone failed by a 4-3 vote with Coffey, Cousens, Hill and Mendez voting no. The motion to adopt the resolution carried by a 5-2 vote with Funk and White voting no. RESOLUTION NO. R-2018-011, A RESOLUTION approving the governance agreement for the Yakima Valley Conference of Governments (YVCOG). Page 4 of 5 17 13. Other Business Council Member Mendez reported that she testified today in Olympia in support of the LIFT and LRF Legislation. 14. Adjournment MOTION: Gutierrez moved and Hill seconded to adjourn to a City Council Briefing on February 1, 2018, at 5 p.m. at City Hall in the City Manager's conference room. The motion carried by unanimous vote, the meeting adjourned at 7:27 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: C COUNCIL MEMBER DATE COUNCIL MEMBER DATE RAFT Page 5 of 5 YAKIMA CITY COUNCIL STUDY SESSION February 1, 2018 City Hall -- City Manager's conference room 5 p.m. Council briefing -- MINUTES 1. Roll Call 23 Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk (arrived at 5:52 p.m.), Brad Hill, Carmen Mendez and Jason White Staff: City Manager Cliff Moore, Assistant City Manager Ana Cortez, City Attorney Jeff Cutter, Communications & Public Affairs Director Randy Beehler and Acting City Clerk Jodi Stephens 2. Executive Session regarding pending litigation MOTION: Gut for up to 30 m vote. Executive 3. Council update Executive Session ied by unanimous Mayor Coffey provided an update on her visit to Olympia and suggested reserving rooms at the host hotel for the AWC conference immediately following the announcement. Council Member Hill reported he will be attending the HP PC meeting in February and continuing to work on homeless issues. He suggested a time limit of one minute per person for Council updates at the briefings. Council Member Cousens provided an update on her visit to Olympia and discussed her interest in improving literacy in Yakima by working closely with non -profits in our area. Council Member Mendez reported she will be submitting a letter to the editor regarding the voting rights act. 4. Agenda preview for February 6 & 20, 2018 City Manager Moore reviewed the February 6, & 20, 2018 agendas. 5. City Manager update City Manager Moore provided a follow up on the topics below from the previous Council Briefing: Transportation Benefit District, Open Public Meetings Act, Plaza parking lot, and parliamentary training with Ann Macfarlane. It was Council consensus to schedule a 2 - hour video training conference with Ann Macfarlane. City Attorney Cutter discussed language in the 1974 Ordinance relating to the parking lot Plaza location. City Manager Moore noted they will clarify what "air space" means. It was 24 Council consensus to seek an outside legal opinion on several parking lot issues before bonding. Assistant City Manager Cortez updated Council on the Plaza. City Attorney Cutter updated Council on the Aquatic Center. Council Member Hill requested 4-5 talking points on the Aquatic Center. Ms. Cortez discussed the Naches Parkway. Assistant City Manager Cortez reported on the following: traffic calming process, Farmers Market, Governor's budget proviso, and Comprehensive Community Safety Plan Vision 2025 requesting Council's input. Council members discussed scheduling additional Neighborhood Safety Forums. Assistant City Manager Cortez talked about Strategic Planning timelines. It was Council consensus to schedule a 30 -minute meeting on this next week. Communications & Public Affairs Director Randy Beehler provided a legislative update and shared new initiatives for media relations, including hosting a breakfast meeting on February 9th for Spanish media. City Manager Moore reported John Carney was promoted to ITS Manager and Fire Chief Stewart and Deputy Fire Chief Soptich are both retiring in February. This City has a preliminary offer for a new Deputy Fire Chief. City Manager Moore provided a brief update on the Homeless issue and reviewed deliverables for the next meeting. 6. Adjournment MOTION: Co move t• - - to Ci it St Session on February 5th, 18, a 30 .m. i e ' . unci h bers. The tion carried by unanimous vote. -etin• adjourn- _ - :33 p. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR 25 YAKIMA CITY COUNCIL STUDY SESSION February 5, 2018 City Hall -- Council Chambers 9:30 a.m. MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding, Council Members Kay Funk, Brad Hill, Carmen Mendez and Jason White Absent: Assistant Mayor Dulce Gutierrez (excused) and Council Member Holly Cousens Staff: City Manager Moore, Assistant City Manager Cortez, Financial Services Manager Lewis, and Acting City Clerk Stephens Guests: Bond 2. Plaza and bond I Deanna rPaory of P lice La Financial Servi « 111 . er Ura Le var/ Bond uIel Deanna Ggory reviewed a PowerPoint presentation and briefedCouncil on the deferent bonding options. Assistant City Manager Cortez noted the City will provide an updated engineers estimate for Plaza construction costs within the next two weeks. 3. Public comment (allow 15 minutes) None. 4. Adjournment MOTION: Mendez moved and Funk seconded to adjourn to a City Council Special Meeting on February 6, 2018, at 5:30 p.m. at City Hall in the Council Chambers. The motion carried by unanimous vote. The meeting adjourned at 10:20 CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE 26 ATTEST: CITYCLERK MAYOR DRAFT YAKIMACITY COUNCIL February 6, 2018 City Hall -- Council Chambers 6 p.m. Business Meeting -- MINUTES BUSINESS MEETING 1. Roll Call 19 Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez (departed at 6:30 p.m.) and Jason White Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Coffey led the Pledge of Allegiance. 3. lnterprete Mayor Coff ervices are available. 4. Open Disc A. Presentations / Recognitions / Introductions i. Recognition of Senior Assistant City Attorney Cynthia I. Martinez - 20 years of service City Attorney Jeff Cutter introduced and recognized Senior Assistant City Attorney Cynthia Martinez for 20 years of service to the City. 5. Council Reports A. Accept Council Economic Development Committee minutes of December 7, 2017 It was Council consensus to accept the Committee minutes. 6. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Gutierrez moved and Cousens seconded to approve the consent agenda. The motion carried by unanimous vote. Page 1 of 4 20 A. Set February 20, 2018, as the date for a public meeting to consider the final plat approval of Rainier Court located at 8911 SummitviewAvenue B. Set date of February 20, 2018 for a Public Hearing to declare property surplus to the City needs and abandon a section of DID #48 C. Resolution authorizing the City Manager and the Chief of Police of the City of Yakima to execute an Equitable Sharing Agreement and Certification with the United States Department of Justice RESOLUTION NO. R-2018-012, RESOLUTION authorizing the City Manager and the Chief of Police of the City of Yakima to execute an Equitable Sharing Agreement and Certification with the United States Department of Justice D. Resolution authorizing application for a Violence Against Women STOP Grant RESOLUTION NO. R-2018-013, A RESOLUTION ratifying an agreement with Yakima County to act as a sub -recipient to receive a grant in the total amount of $10,986 from the United States Department of Justice, Office of Violence Against Women STOP Grant Program, and designating and authorizing the City Manager to act as the official representative of the City of Yakima and to take such additional steps, including but not limited to execution of all documents and contracts necessary to complete said grant transaction. E. Ordinance updating Classification and Compensation Plan for City Employees .20.1 ORDINAN classificatio repealing al 7. Public Comment ity pe nnel; adopting a to be effecti March 11, 2018; and kima Municip Code. James Turner, City resident, updated Council on his efforts to obtain signed petitions for speed humps on 7th Ave and Cornell. Cassie Collins, non resident, spoke in support for an inclusive policing ordinance and provided additional suggestions for the ordinance. PUBLIC HEARINGS 8. Public hearing and Ordinance to consider an application submitted by Gail Buchanan to rezone a parcel from Single -Family Residential to Multi -Family Residential at 408 S 88th Ave Associate Planner Trevor Martin briefed Council on the public hearing and ordinance. Mayor Coffey opened the public hearing. The following community members spoke in support of the ordinance: Bill Hordan, land use planner for this project; Jimmy Buchanan, property owner, and Mike Brophy, West Valley School District Superintendent. Mayor Coffey closed the hearing. The City Clerk read the ordinance by title only. Page 2 of 4 21 MOTION: Cousens moved and Gutierrez seconded to pass the ordinance. The motion carried by a unanimous vote, Mendez absent. ORDINANCE NO. 2018-004, AN ORDINANCE rezoning parcel 181319-34010 from Single Family Residential (R-1) to Multifamily Residential (R-3) and amending the Zoning Map of the City of Yakima. DEPARTMENT ITEMS 9. Eastside Community Swimming Pool Ad Hoc Committee report. Yakima Parks & Recreation Manager Ken Wilkinson presented the report from the Eastside Community Swimming Pool Ad Hoc Committee. MOTION: Gutierrez moved and Cousens seconded to direct staff to determine the estimated expenses and identify possible funding sources for Council's consideration for an eastside pool. The motion carried by unanimous vote. MOTION: Gutierrez moved and Cousens seconded to consider the location as the Martin Luther King Jr. Park. The motion carried by unanimous vote. Assistant Mayor Gutierrez requested a timeline for the cost estimates. City Manager Moore reported he should have a timeline available in the next few days. 10. Resolution - • • ' 'ng ap• - Public rk and City of Yaki o "O ' o s o -ntral hingt public park City Attorn The City Clerk read the resolution by title only. ase Agreement - and maintenance of a MOTION: Gutierrez moved and Cousens seconded to adopt the resolution. The motion carried by unanimous vote, Mendez absent. RESOLUTION NO. R-2018-014, A RESOLUTION authorizing a Lease Agreement with SOZO Sports of Central Washington to provide property to SOZO for the development, operation and maintenance of a Public Park and Recreation Facility on property adjacent to the SOZO Sports Complex. CITY MANAGER UPDATE 11. Resolution opening the 2018 Comprehensive Plan Amendment process pursuant to RCW 36.70A.130 and YMC Ch. 16.10. Planning Manager Joseph Calhoun briefed Council on the Comp Plan Amendment process. The City Clerk read the resolution by title only. MOTION: Cousens moved and Hill seconded to adopt the resolution. The motion carried by unanimous vote, Mendez absent. RESOLUTION NO. R-2018-015, A RESOLUTION opening the 2018 Comprehensive Plan Amendment process pursuant to RCW 36.70A.130, and YMC Ch. 16.10. Page 3 of 4 22 12. Other Business MOTION: Cousens moved and Gutierrez seconded to request the NCBC (Council's Neighborhood and Community Building Committee) consider engaging the school district and community based organizations on discussions leading to the creation of literacy programs located at the schools, staffed by community organizations and supported by city leadership. The motion carried by unanimous vote, Mendez absent. Council Member Hill mentioned this should be from existing sources and programs to keep costs down to preserve funding for summer youth programs. Council Member Cousens stated she does not foresee this having a fiscal note and her intended outcome is to have a citywide culture of literacy awareness. There was additional discussion on the role of the Committee. 13. Adjournment MOTION: Gutierrez moved and Cousens seconded to adjourn to a Council Briefing Study Session on February 15, 2018, at 4 p.m. in the City Manager's Conference Room. The motion carried by unanimous vote, Mendez absent. The meeting adjourned at 6:51 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE D RAcFT DAT E CITY CLERK MAYOR Page 4 of 4 18 YAKIMA CITY COUNCIL SPECIAL MEETING February 6, 2018 City Hall -- Council Chambers 5:30 p.m. MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk, Brad HiII,Carmen Mendez and Jason White Staff: City Manager Moore, Assistant City Manager Cortez and City Clerk Claar Tee 2. Strategic Plan Update Assistant City Manager Cortez provided an update regarding the Strategic Plan, noting the plan will include a vision for the City, strategies for getting to the vision and an action plan that supports the strategies. It was Council consensus to utilize an outside facilitator, preferably pro bono, and to discuss t - - • is , ,, Court( Brief i dditional meetings as nee 3. The next meeting bruary 6, 201 U at 6 p.m. in the Council Chambers MOTION: Coffey moved to adjourn to the 6 p.m. Council Business Meeting. The motion carried by unanimous vote. The meeting adjourned at 5:56 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE CITY CLERK MAYOR Page 1 of 1