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HomeMy WebLinkAbout01/16/2018 06I Management PERS 1 Employee Retirement Payout of Sick Leave; YMC Amendment 2.40.015ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 6.1. For Meeting of: January 16, 2018 Ordinance amending the City of Yakima Municipal Code Section 2.40.015 regarding management PERS 1 employee retirement payout of sick leave Connie Mendoza, Director of Human Resources Bronson Faul, Senior Assistant City Attorney SUMMARY EXPLANATION: This ordinance is a minor modification of sick leave payouts for PERS 1 eligible employees upon retirement or death. The ordinance increases the payout for unused, accrued sick leave from a maximum of $37,500 to $41,000 to be consistent with the rest of the management group. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Pass ordinance BOARD/COMMITTEE RECOMMENDATION: NA NA ATTACHMENTS: Description Upload Date Type D Ordinance re YMC 2.40.015 (redline) 1/1012018 Ordinance D Ordinance re YMC 2.40.015 FINAL 1/10/2018 Ordinance 2 ORDINANCE NO. 2017 - ORDINANCE amending the City of Yakima Municipal Code Section 2.40.015 regarding management PERS 1 employee retirement payout of sick leave. BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Section 2.40.015 of the City of Yakima Municipal Code is hereby amended to read as follows: 2.40.015 PERS 1 management employees. All employees of the city of Yakima who are members of PERS 1 and in the management group shall accrue and accumulate the following types of leave: A. Vacation Leave. 1. Vacation leave shall accrue at the following rates: a. Employees with less than two years of service shall earn eight hours per month of service (twelve days per year); b. Employees with two years or more but less than six years of service shall earn nine and one-third hours per full month of service (fourteen days per year); c. Employees with six years or more but less than ten years of service shall earn twelve hours per full month of service (eighteen days per year); d. Employees with ten years or more but less than fifteen years of service shall earn fourteen hours per month of service (twenty-one days per year); e. Employees with fifteen or more years of service shall earn sixteen hours per full month of service (twenty-four days per year); f. Employees with twenty or more years of service shall earn 17.08 hours per full month of service. 2. The employee may accumulate vacation leave time in an amount equal to the vacation time the employee earns during two years of service, according to the accrual rates above. 3. One time per calendar year, the employee may sell back up to one-third of the accrued vacation hours that were earned in the preceding twelve-month period submitted on a form generated by the finance department. 4. Vacation Terminal Leave. a. A permanent employee, when leaving the service of the city in good standing and who has given at least two weeks' notice of their intention to leave, shall be compensated for vacation leave earned and accumulated to the date of separation. 3 b. No compensation for vacation leave shall be payable to any employee who terminates their employment or is terminated before they have completed six months of service. c. Any eligible employee who is discharged or resigns as a result of disciplinary action shall be entitled to be compensated for only that vacation leave which was earned in preceding calendar years and not used at time of separation. This provision shall apply to employees who quit without giving at least two weeks' notice. d. Terminal leave shall be computed by multiplying the hourly rate in effect at the time of termination by the number of hours accumulated. B. Sick Leave. 1. Sick leave shall accrue at the rate of two working days of leave for each of the first six full calendar months of the employee's service with the city, and no sick leave shall accrue for any such employee for the seventh through the twelfth full calendar months of service. Thereafter, commencing with the thirteenth full calendar month of service, each employee shall accrue sick leave at the rate of one working day of leave for each full calendar month of service. 2. Unused sick leave may be accumulated for an unlimited maximum period. 3. Permissible use of sick leave shall be governed by YMC 2.40.030(B), (C) and (D). 4. Employees may exchange accrued sick leave for pay or for additional leave time as appropriate, subject to the following provisions: a. Except as provided in subsection (B)(4)(c) of this section, exchange of accrued sick leave for cash will be granted for those employees with less than ninety days (seven hundred twenty hours) of accrued sick leave in accordance with the following: i. Upon retirement the employee's accrued sick leave will be exchanged for pay at the rate of fifty percent of the employee's current base pay to a maximum of eighteen thousand seven hundred and fifty dollars. ii. Upon termination under honorable conditions, as distinct from retirement, the employee's accrued sick leave will be exchanged for pay at the rate of twenty-five percent of the employee's current base pay to a maximum of eighteen thousand seven hundred and fifty dollars. Honorable termination includes layoff for budget reasons, resignation with proper notice, and position abolition. b. Except as provided in subsection (B)(4)(c) of this section, exchange of accrued sick leave for additional leave days or for cash will be granted to employees who have accrued ninety days (seven hundred twenty hours) or more days subject to the following: 4 i. Upon retirement the employee's accrued sick leave up through a maximum of one hundred twenty-five days (one thousand hours) will be exchanged for pay at the rate of one hundred percent of the employee's current base pay to a maximum of thirty sevenforty one thousand five hundred dollars. ii. Upon termination under honorable conditions, as distinct from retirement, the employee's accrued sick leave up to a maximum of one hundred twenty-five days (one thousand hours) will be exchanged for pay at the rate of fifty percent of the employee's current base pay to a maximum of eighteen thousand seven hundred and fifty dollars. iii. Employees who have accrued more than ninety days (seven hundred twenty hours) of sick leave may exchange such sick leave for bonus (additional) leave days at the rate of four days of sick leave for each additional leave day, not to exceed a total of five added leave days annually. c. Upon the death of an employee, the accrued sick leave up through a maximum of one hundred twenty-five days (one thousand hours) will be exchanged for pay at the rate of one hundred percent of the employee's current base pay to a maximum of thirty sevenforty one thousand five hundred dollars. d. The employee is eligible for sick leave transfer as provided in YMC 2.40.110. (Ord. 2015-024 § 1, 2015: Ord. 2014-026 § 1 (part), 2014). Section 2. This ordinance shall be in full force and effect 30 days after its passage, approval, and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 16th day of January, 2018. ATTEST: Mayor Sonya Claar Tee, City Clerk Publication Date: Effective Date: 5 ORDINANCE NO. 2017 - ORDINANCE amending the City of Yakima Municipal Code Section 2.40.015 regarding management PERS 1 employee retirement payout of sick leave. BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Section 2.40.015 of the City of Yakima Municipal Code is hereby amended to read as follows: 2.40.015 PERS 1 management employees. All employees of the city of Yakima who are members of PERS 1 and in the management group shall accrue and accumulate the following types of leave: A. Vacation Leave. 1. Vacation leave shall accrue at the following rates: a. Employees with less than two years of service shall earn eight hours per month of service (twelve days per year); b. Employees with two years or more but less than six years of service shall earn nine and one-third hours per full month of service (fourteen days per year); c. Employees with six years or more but less than ten years of service shall earn twelve hours per full month of service (eighteen days per year); d. Employees with ten years or more but less than fifteen years of service shall earn fourteen hours per month of service (twenty-one days per year); e. Employees with fifteen or more years of service shall earn sixteen hours per full month of service (twenty-four days per year); f. Employees with twenty or more years of service shall earn 17.08 hours per full month of service. 2. The employee may accumulate vacation leave time in an amount equal to the vacation time the employee earns during two years of service, according to the accrual rates above. 3. One time per calendar year, the employee may sell back up to one-third of the accrued vacation hours that were earned in the preceding twelve-month period submitted on a form generated by the finance department. 4. Vacation Terminal Leave. a. A permanent employee, when leaving the service of the city in good standing and who has given at least two weeks' notice of their intention to leave, shall be compensated for vacation leave earned and accumulated to the date of separation. 6 b. No compensation for vacation leave shall be payable to any employee who terminates their employment or is terminated before they have completed six months of service. c. Any eligible employee who is discharged or resigns as a result of disciplinary action shall be entitled to be compensated for only that vacation leave which was earned in preceding calendar years and not used at time of separation. This provision shall apply to employees who quit without giving at least two weeks' notice. d. Terminal leave shall be computed by multiplying the hourly rate in effect at the time of termination by the number of hours accumulated. B. Sick Leave. 1. Sick leave shall accrue at the rate of two working days of leave for each of the first six full calendar months of the employee's service with the city, and no sick leave shall accrue for any such employee for the seventh through the twelfth full calendar months of service. Thereafter, commencing with the thirteenth full calendar month of service, each employee shall accrue sick leave at the rate of one working day of leave for each full calendar month of service. 2. Unused sick leave may be accumulated for an unlimited maximum period. 3. Permissible use of sick leave shall be governed by YMC 2.40.030(B), (C) and (D). 4. Employees may exchange accrued sick leave for pay or for additional leave time as appropriate, subject to the following provisions: a. Except as provided in subsection (B)(4)(c) of this section, exchange of accrued sick leave for cash will be granted for those employees with less than ninety days (seven hundred twenty hours) of accrued sick leave in accordance with the following: i. Upon retirement the employee's accrued sick leave will be exchanged for pay at the rate of fifty percent of the employee's current base pay to a maximum of eighteen thousand seven hundred and fifty dollars. ii. Upon termination under honorable conditions, as distinct from retirement, the employee's accrued sick leave will be exchanged for pay at the rate of twenty-five percent of the employee's current base pay to a maximum of eighteen thousand seven hundred and fifty dollars. Honorable termination includes layoff for budget reasons, resignation with proper notice, and position abolition. b. Except as provided in subsection (B)(4)(c) of this section, exchange of accrued sick leave for additional leave days or for cash will be granted to employees who have accrued ninety days (seven hundred twenty hours) or more days subject to the following: 7 i. Upon retirement the employee's accrued sick leave up through a maximum of one hundred twenty-five days (one thousand hours) will be exchanged for pay at the rate of one hundred percent of the employee's current base pay to a maximum of forty one thousand dollars. ii. Upon termination under honorable conditions, as distinct from retirement, the employee's accrued sick leave up to a maximum of one hundred twenty-five days (one thousand hours) will be exchanged for pay at the rate of fifty percent of the employee's current base pay to a maximum of eighteen thousand seven hundred and fifty dollars. iii. Employees who have accrued more than ninety days (seven hundred twenty hours) of sick leave may exchange such sick leave for bonus (additional) leave days at the rate of four days of sick leave for each additional leave day, not to exceed a total of five added leave days annually. c. Upon the death of an employee, the accrued sick leave up through a maximum of one hundred twenty-five days (one thousand hours) will be exchanged for pay at the rate of one hundred percent of the employee's current base pay to a maximum of forty one thousand dollars. d. The employee is eligible for sick leave transfer as provided in YMC 2.40.110. (Ord. 2015-024 § 1, 2015: Ord. 2014-026 § 1 (part), 2014). Section 2. This ordinance shall be in full force and effect 30 days after its passage, approval, and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 16th day of January, 2018. ATTEST: Mayor Sonya Claar Tee, City Clerk Publication Date: Effective Date: