HomeMy WebLinkAbout12/05/2017 06H Air Terminal Snow Removal Equipment Agreement with M-B Companies, Inc.BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
1
Item No. 6.H.
For Meeting of: December 5, 2017
ITEM TITLE: Resolution authorizing an agreement with M -B Companies, Inc. to
provide required Snow Removal Equipment for the Yakima Air
Terminal -McAllister Field
SUBMITTED BY: Robert K. Peterson, Airport Director, 509-575-6149
SUMMARY EXPLANATION:
The Yakima Air Terminal -McAllister Field is in the process of acquiring Snow Removal
Equipment under a Federal Aviation Administration (FAA) funded Airport I mprovement Project 3-
53-0089-39. Through close coordination with the FAA, it's recommended the airport acquire two
additional pieces of Snow Removal Equipment (Carrier and Blower) to assist the airport in
upholding required airfield safety standards.
Through a competitive bidding process, the airport received three bids which were evaluated and
the lowest responsive and responsible bidder has been identified. This agreement will award the
contract to M -B Companies, Inc. in the amount of six hundred and thirty-six thousand, four
hundred six dollars and forty cents ($636,406.40) to assemble and provide the required Snow
Removal Equipment for the Yakima Air Terminal -McAllister Field.
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR
SUBMITTAL:
Yes
Public Safety
City Manager
STAFF RECOMMENDATION:
Adopt Resolution.
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description
D Resolution
D contract
D Recommendation of Award
Di bid award
Upload Date
11/15/2017
11/17/2017
11/16/2017
11/17/2017
2
Type
Resolution
Cover Memo
Backup Material
Cover Memo
3
RESOLUTION NO. R -2017-
A RESOLUTION Authorizing the execution of an agreement with M -B Companies, Inc. to provide
required Snow Removal Equipment for the Yakima Air Terminal -McAllister Field.
WHEREAS, the City owns and operates Yakima Air Terminal -McAllister Field in accordance
with applicable Federal, State and Local regulations; and
WHEREAS, in 2016, the Federal Aviation Administration (FAA) adopted new safety standards
applicable to winter weather operations (Takeoff and Landing Performance Assessment) to increase
safety measures for commercial, corporate, and General Aviation aircraft that operate during snow and
ice conditions; and
WHEREAS the Yakima Air Terminal -McAllister Field, in conjunction with the FAA, have
identified additional Snow Removal Equipment, identified in the airport's Snow and Ice Control Plan, to
meet the new safety standards; and
WHEREAS, the Yakima Air Terminal -McAllister Field advertised the need for the additional
snow removal equipment under a competitive bidding process and received three bids that were
thoroughly evaluated; the airport has identified a lowest responsive and responsible bidder and has
provided a letter of recommendation to the FAA to award the bid; and
WHEREAS, upon receiving FAA approval to award the bid to the lowest responsive and
responsible bidder, the City of Yakima is now ready to enter into the contract with M -B Companies, Inc.
that is attached hereto and incorporated herein by this reference to assemble and provide the
specialized Snow Removal Equipment the Air Terminal requires; and
WHEREAS, the City Council has determined that approval of said agreement will promote the
purposes of the Yakima Air Terminal -McAllister Field, will promote increased aviation safety as well as
provide for the general health, safety and welfare of the citizens and is therefore in the best interests of
residents of the City of Yakima; Now, Therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute and administer the attached and
incorporated agreement with M -B Companies, Inc., in an amount of six hundred and thirty-six thousand,
four hundred six dollars and forty cents ($636,406.40) to assemble and provide the required Snow
Removal Equipment for the Yakima Air Terminal -McAllister Field.
ADOPTED BY THE CITY COUNCIL this 5th day of December, 2017.
ATTEST: Kathy Coffey, Mayor
Sonya Claar Tee, City Clerk
4
CONTRACT
THIS AGREEMENT, made and entered into this day of 2017, by and between THE
YAKIMA AIR TERMINAL, an agency of the City of Yakima, hereinafter called the OWNER, and
hereinafter called the
Contractor,
WITNESSETH:
Said Contractor in consideration of the sum to be paid him by the said OWNER and of the covenants and
agreements herein contained, hereby agrees at his own proper cost and expense to do all the work and
furnish all materials, tools, labor, and all appliances, machinery, and appurtenances for: The City ofYakima,
Yakima Air Terminal, A.A.P. PROJECT NO.3-53-0089-39, SNOW BLOWER AND CARRIER VEHICLE
PROCUREMENT, to the extent of the proposal made by the Contractor and agreed to by the OWNER
dated the day of , 2017, all in full compliance with the Contract Documents referred
to herein,
The "Invitation to Bid," the "Instructions to Bidders," the signed copy of the "Proposal," the 'Bid Bond," the
fully executed "Performance Bond" and "Payment Bond," the "General Provisions," the "Supplementary
Conditions," the "Specifications," and the "Plans," are hereby referred to and by reference made a part of
this agreement as fully and completely as if the same were fully set forth herein and are mutually coopera-
tive therewith.
In consideration of the faithful performance of the work herein embraced, as set forth in these Contract
Documents, and in accordance with the direction of the Engineer and to OVVNER's satisfaction to the extent
provided in the Contract Documents, the OWNER agrees to pay to the Contractor the amount bid as
adjusted in accordance with the proposal as determined by the Contract Documents and specified by the
OWNER or as otherwise herein provided, and based on the said proposal made by the Contractor and to
make such payments in the manner and times provided in the Contract Documents,
The Contractor agrees to complete the work within the time specified herein and to accept as full payment
hereunder the amounts computed as determined by the Contract Documents and based on the said
proposal.
The Contractor agrees to defend, indemnify, and save harmless the OWNER from any and all defects
appearing or developing in the materials furnished and the workmanship performed under this CONTRACT
for a period of one year after the date of final acceptance of the work in the CONTRACT by the Yakima Air
Terminal.
The provisions contained in these Contract Documents relating to prevailing wage rates are made a part of
this CONTRACT as completely as if the same were fully set forth herein,
It is agreed the time lirnit for completion of all work on this CONTRACT, based upon the proposal and as
specified by the OWNER, shall be the number of calendar days after the date of the OWNER's written
Notice to Proceed.
In the event the Contractor shall fail to complete the work vvithin the time limit or the extended time limit
agreed upon, as more specifically set forth in the Contract Documents, liquidated damages shall be paid at
the rate of $500.00 per calendar day. Sundays and legal holidays shall be excluded in determining days in
default.
In the event of litigation to enforce the rights and obligations hereunder, venue shall lie in Yakima County
Superior Court, and the prevailing parties shall be entitled to reasonable attorney's fees in addition to court
costs.
GAPROJECTS12 7 \ 17 35EtSPEC117035 SPECdocx
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In WITNESS WHEREOF, we the parties thereto, each herewith subscribe the same this day of
2017.
OWNER:
City of Yakima, Washington (SEAL)
By: ATTEST:
Name; Cliff Moore
City Manager
CONTRACTOR:
Name:
(Please Print or Type)
Address:
Phone:
Fax:
WPROJECTSL2017117035E \ SPE 17035 SPEC.docx 4-3
Name'. Sonya Clear Tee
Title: City Clerk
(SEAL)
ATTEST:
Name:
(Please Print or Type)
6
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS, That we,
, as PRINCIPAL, arid , a corporation
duly authorized to act as a SURETY company in Washington, as SURETY, are jointly and severally held
and bound unto the Yakima Air Terminal, an agency of the City of Yakima, to the Yakima Air Terminal in
the penal sum of
Dollars ($ ) for the payment of which sum on demand we bind ourselves and our
successors, heirs, administrators, or personal representatives, as the case may be.
This obligation is entered into in pursuance of the statutes of the State of Washington, the Ordinances of
the Yakima Air Terminal, City of Yakima.
Dated at Washington, this day of 2017.
Nevertheless, the conditions of the above obligation are such that:
WHEREAS, under and pursuant to Ordinance (or Resolution) No, of the City of Yakima, passed
2017, the City Manager of said Yakima Air Terminal has let or is about to let to the
said the above bounden Principal, a certain CONTRACT,
the said CONTRACT providing for the construction of YAKIMA AIR TERMINAL, AIR NO. 3-53-0089-39,
SNOW BLOWER AND CARRIER VEHICLE PROCUREMENT, (which CONTRACT is referred to herein
and is made a part hereof as though attached hereto);
WHEREAS, the said Principal has accepted, or is about to accept, the said CONTRACT, and undertake to
perform the work therein provided for in the mariner and within the time set forth; and
WHEREAS, for value received, the SURETY hereby agrees that no change, extension of time, alteration
or addition to the terms of the CONTRACT or the work to be performed there under, or the Specifications
accompanying the same shall in any way affect its obligations hereunder, and the SURETY expressly
waives notice of any such change, extension, alteration, or addition.
Nonpayment of the bond premium will not invalidate this bond nor shall the OWNER be obligated for the
payment thereof,
NOW, TI-IEREFORE, if the said shall faithfully
perform all of the provisions of said CONTRACT in the manner and within the time therein set forth, or
within such extensions of time as may be granted under said CONTRACT, and shall pay all laborers,
mechanics, subcontractors and material men, and all persons who shall supply said principal or subcon-
tractors with provisions and supplies for the carrying on of said work, and shall indemnify and hold the
Yakima Air Terminal harmless from any damage or expense by reason of failure of performance as
specified in said CONTRACT or from defects appearing or developing in the material or workmanship
provided or performed under said CONTRACT within a period of one year after its acceptance thereof by
the Yakima Air Terminal, then and in that event this obligation shall be void; but otherwise it shall be and
remain in full force and effect.
Approved as to legality:
Approved:
IN WITNESS WHEREOF, the parties hereto have caused this Bond to be executed in
this day of ,2017.
GVROJECTS‘2017%17035MSPECV17035 SPEC.clocx 4.4
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PRINCIPAL: SURETY:
By By
Title
Attest.
Secretary
The Attorney -in -Fact who executes this bond on behalf of the SURETY company must attach a copy of his
power-of-attorney as evidence of his authority.
To each executed original of this bond there must be attached a complete set of the "Contract Documents,"
as the term is defined in the Supplementary Conditions with all corrections, interlineations, signatures, etc..,
completely reproduced therein.
GAPROJECTS1201 170350SPEC117035 SPECtlocx 4-5
•PAYMENT BOND
Bond Number
8
KNOW ALL MEN BY THESE PRESENTS, That as PRINCIPAL,
hereinafter called PRINCIPAL, and , a corporation organized and existing
under the laws of the State of Washington, as SURETY, hereinafter called SURETY, are held and firmly
bound unto the Yakima Air Terminal, an agency of the City of Yakima, as OBLIGEE, hereinafter called
OWNER, for the use and benefit of claimants as herein below defined, in the amount of
Dollars ($ ), for
the payment whereof PRINCIPAL and SURETY bind themselves, their heirs, executors, administrators,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, PRINCIPAL has by written agreement dated , 2017, entered into
a CONTRACT with OWNER for construction of A.I.P. PROJECT NO. 3-53-0089-39, SNOW BLOWERAND
CARRIER VEHICLE PROCUREMENT in accordance with Drawings and Specifications prepared by HLA
Engineering and Land Surveying, Inc. (HLA) dated June 2017, which CONTRACT is by reference made a
part hereof, and is hereinafter referred to as the CONTRACT.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the PRINCIPAL shall
promptly make payment to all claimants as hereinafter defined for all labor and materials used or
reasonably required for use in the performance of the CONTRACT, then this obligation shall be void;
otherwise, it shall remain in full force and effect, subject, however, to the following conditions:
1. A claimant is defined as one having a direct contact with the Principal or with a subcontractor of the
Principal for labor, materials, or both, used or reasonably required for use in the performance of the
CONTRACT, labor and material being construed to include that part of water, gas, power, light, heat,
oil, gasoline, telephone service, or rental of equipment directly applicable to the CONTRACT,
2. The above named Principal and SURETY hereby jointly and severally agree with the OWNER that
every claimant as herein defined, who has not been paid in full before the expiration of a period of
ninety (90) days after the date on which the last of such claimant's work or labor was done or per-
formed, or materials were furnished by such claimant, may sue on this bond for the use of such
claimant, prosecute the suit to final judgment for such sum or sums as may be justly due claimant,
and have execution thereon: The OWNER shall not be liable for the payment of any costs or expenses
of such suit.
3. No suit or action shall be commenced hereunder by any claimant.
Unless claimant, other than one having a direct contact with the Principal, shall have given
written notice to any two of the following: the Principal, the OWNER, or the SURETY above
named, within ninety (90) days after such claimant did or performed the last of the work or
labor, or furnished the last of the materials for which said claim is made, stating with
substantial accuracy the amount claimed and the name of the party to whom the materials
were furnished, or for whom the work or labor was done or performed. Such notice shall be
served by mailing the same by registered mail or certified mail, postage prepaid, in an
envelope addressed to the Principal, OWNER, or SURETY at any place where an office is
regularly maintained for the transaction of business, or served in any manner in which legal
process may be served in the State of Washington, save that such service need not be
made by a public officer.
b: After the expiration of one (1) year following the date on which principal ceased work on
said CONTRACT, it being understood, however, that if any limitation shall be deemed to be
amended so as to be equal to the minimum period of limitation permitted by such law.
G1PROJECTS \ 201711 7035ENSPECk17 SPEC.docx 4-6
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c: Other than in a state court of competent jurisdiction in and for the county or other political
subdivision of the state in which the project, or any part thereof, is situated, or in the United
States District Court for the district in which the project, or any part thereof, is situated, and
not elsewhere.
4. The amount of this bond shall be reduced by and to the extent of any payment or payments made in
good faith hereunder, inclusive of the payment by SURETY of mechanics' liens which may be filed of
record against said improvement, whether or not claim for the amount of such lien be presented under
and against this bond.
Signed and sealed this day of , 2017. In the presence of:
Witness
(SEAL)
Notes:
By
Principal
By
SURETY
1. Date of Payment Bond must not be prior to the date of the Agreement. (If the Contractor is a
Partnership, all partners should execute the Bond).
2. The current power of attorney of the person who signs for any SURETY company shall be attached to
the Bond.
G:kPROJECTS1.201711,17035ESPECkl 7035 SPEC.dcux 4-7
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1111111 MI
10
2406 W. Washington Ave, Suite A Yakima, Washington 98903 (509) 515-6149 (509) 575-6185 FAX
Thursday, November 16', 2017
Maw Vargas
Program Manager
Seattle Airports District Office
Federal Aviation Administration
1601 Lind Ave SVV, Suite 250
Renton, WA 98057-3356
RE: YAKIMA AIR TERMINAL-MCALLISTER FIELD ACQUISITION OF SNOVV REMOVAL EQUIP ENT
(CARRIER VEHICLE AND BLOWER) AIR NO,: 3-53-0089-39
RECOMMENDATION OF AWARD
Dear Ms, Vargas:
The purpose of this letter is to provide the Federal Aviation Administration (FAA) with supporting
documentation in relation to the acquisition of Snow Removal Equipment (Carrier Vehicle and Blower) bidding
process. Enclosed you will find a recommendation letter from HLA Engineering and Land Surveying, Inc.
(HLA), and bid summary of the three bids received on July 20, 2017, and supporting documentation to
illustrate the lowest responsive and responsible bidder is compliant with the contract documents and Buy
American requirements.
Upon careful review of all bids and the associated costs, the Yakima Airport concurs with HLA's
recommendation letter to award M -B Companies, Inc, for our Snow Removal Equipment which includes carrier
vehicle and blower head. We feel M -B Companies, Inc. is the lowest responsive and responsible bidder
satisfying the City of Yakirna's bid award requirements and Buy American waiver requirements of '60% or
more of the components and subcomponents in the equipment are of US origin and final assembly is in the
US", If the FAA concurs with this recommendation, please provide an approval letter, Upon receiving the
FAA's approval the City Manager will sign the bid summary sheet and execute a contract to initiate work.
In the event you have any quest ons regarding either recommendation please feel free to contact myself or
Stephanie at your earliest convenience.
Sincerely,
Robert K. Peterson
Airport Director
Yakima Air Terminal -McAllister Field
Cc: Stephanie Ray, HLA Engineering and Land Surveying, Inc.
Kris Yalovich, Yakima Air Terminal -McAllister Field
File
\\yakinla_eitylykatAlsers'rrpeterso12016 SRE (Carrier Broom Design)
and Land Stt ng,
11
November 17, 2017
City of Yakima
Yakima Air Terminal
2406 West Washington Avenue, Suite B
Yakima, WA 98903
Attn: Mr. Robert Peterson
°
Airport Director
Re: City of Yakima
Yakima Air Terminal
SNOW BLOWER AND CARRIER VEHICLE PROCUREMENT
A.I.P. NO.: 3-53-0089-39
HLA Project No.: 17035
Recommendation of Award
Dear Mr. Peterson:
The bid opening for the above referenced project was held at Yakima City Hall at 2:00 p.m. on
Thuradoy. July 20, 3017. A total of three (3) bids were received with the low bid of $636,406.43,
being offered by M -B Companies, Inc. of New Holstein, Wisconsin. This low bid is approximately
twenty-six (26) percent below the Engineer's Estimate of $865,600.00.
In addition, supplemental information was provided by the lowest responsive, and responsible bidder
to certify compliance with the Buy America Requirement and to seek a waiver by the Federal
Aviation Administration. This approval will formally be provided by the FAA Airport District Office.
We have reviewed and checked the bid proposals of all bidders and recommend the City of
Yakima award a construction contract to the lowest responsive and responsible bidder, M -B
Companies, Inc., in the amount of $636,406.43, contingent on approval of the Federal Aviation
Administration (FAA).
Enclosed please find one (1) original Bid Summary for signature bythe City Manager. Please return
one (1) executed copy of the Bid Summary to our office. Please advise if we may answer any
questions or provide additional information.
Very truly yours,
Stephanie J. Ray, PE
SJR/cri
Enclosures
Copy: Mary Vargas, FAA (Email)
Caroline Fitzsimmons, HLA
Rachelle Pacsuta, HLA
GAPROJECTS‘2017 \ 17035C YAT SNOW REMOVAL EQUIP, - SNOW BLOWER & CARRIER VEHICLE PROCUREMENT 42017-11-17 RECAWARD doc
2803 River Road • Yakima, WA 98902 + 5099667000 + Fax 509965.3800 4.
I- BID SUMMARY
BIDDER-#4
BIDDER-#2
BIDDER #3
BIDDER #4
Owner: CITY OF YAKIMA - YAKIMA AIR TERMINAL
Project: SNOW REMOVAL EQUIPMENT - SNOW BLOWER AND CARRIER VEHICLE PROCUREMENT
HLA Project No.: 17035 A.I.P. NO.: 3-53-0089-39
Date: July 20, 2017
Solid Waste Systems, Inc.
P.O. Box 13040
Spokane, WA 99213
Oshcosh Airport Products, LLC
3100 North McCarthy Road
Appleton, WI 54914
M-B Companies, Inc.
1200 Park Street
Chilton, WI 53014
Item
+ ENGINEER'S ESTIMATE
No.
item Description
Unit I Quantity li
Unit Price Amount
Unit Price I Amount
Unit Price I Amount
Unit Price I Amount
Unit Price I Amount
BID SCHEDULE A
1
Snow Removal Equipment - Snow Blower and Carrier
Vehicle
EA
1
$800,000 00
$800,000.00
6430.00340
883a29&O9
8456-4999A
54612408,00
$588,176.00
$588,176 00
$0 00
—
SUBTOTAL
$800,000.00
$530,00000
$95040040
o
$588,176.00
$0.00
WASHINGTON STATE SALES TAX 8.2%
$65,600.00
$43,46000
54676244040
$48,230.43
$0.00
BID TOTAL
$865,600.00
$573,46080
$0242440
$636,406.43
$0.00
ENGINEER'S REPORT
AWARD MADE BY CITY MANAGER
CITY OF YAKIMA - YAKIMA AIR TERMINAL
SNOW REMOVAL EQUIPMENT - SNOW BLOWER AND CARRIER VEHICLE
PROCUREMENT
A.I.P. NO.: 3-53-0089-39
HLA PROJECT NO,: 17035
i
r
(1_411,)-,
ii
• W. r'f
Competitive bids were opened on July 20, 2017, All bids have been reviewed by this office.
We recommend the contract be awarded to: M-B Companies, Inc.
lF1[[[l�•
..L.I �����
Project E gineer Date:
iHLA14141111F-
lnproxrrrg and Land 5w17+ng, Inc
City Manager:
Date:
Bidder #1 Solid Waste Systems, Inc. NON-RESPONSIVE
Bidder #2 Oshkosh Airport Products, LLC NON-RESPONSIVE
"Bid results can be found at: www hlacivil.com
'Highlighted amounts have been corrected.
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