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Home My WebLink About12/05/2017 06A Draft Council Meeting Minutes ApprovalBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT 1 Item No. 6.A. For Meeting of: December 5, 2017 ITEM TITLE: Approval of the minutes from the November 7 and 21, 2017, City Council Business meeting and November 16, 2017, City Council Briefing SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Approve minutes. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date D 11-7 11/22/2017 D 11-16 11128;2017 O 11-21 11/28/2017 Type Cheer Memo Cover Memo Cover Memo 2 YAKIMA CITY COUNCIL November 7, 2017 City Hall -- Council Chambers 5:45 p.m. Executive Session; 6 p.m. Business Meeting; 6:30 p.m. Public Hearings -- MINUTES EXECUTIVE SESSION 1. Executive Session regarding pending litigation Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover MOTION: Mendez moved and Adkison seconded to adjourn to Executive Session for up to 15 minutes to discuss pending litigation. The motion carried by unanimous vote. Executive Session was held and adjourned at 5:57 p.m. 1. Roll Call Council: M or Kat C y, p ding M or Carmen M dez, Council Members Maureen A. • • v sens. n utierro D e Gutierrez Bill Lover Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Coffey led the Pledge of Allegiance. 3. Interpreter Services Mayor Coffey introduced Jorge Villasenor who announced interpreter services are available. 4. Open Discussion for the Good of the Order A. Proclamations i. GIS day proclamation Mayor Coffey proclaimed November 15, 2017, as GIS Day in the City of Yakima. City of Yakima employees Corinne Choy, Supervising Senior Analyst, and Randy Bonds Jr., Services Web App Developer, accepted the proclamation. B. Presentations / Recognitions / Introductions i. Introduction of new Deputy Fire Chief Pat Reid Page 1 of 6 3 Chief Stewart introduced Pat Reid as the new Deputy Fire Chief for the City of Yakima. ii. Recognition of Senior Engineer, Bob Desgrosellier, receiving the Dick Andrews Award from the Washington Chapter of the American Public Works Association Chief Engineer Brett Sheffield recognized Bob Desgrosellier, Senior Engineer, for receiving the Dick Andrews Award, and his involvement with the American Public Works Association (AP WA). iii. Special Distinction for City of Yakima Chief Stewart reported the City of Yakima recently achieved a Class 3 Fire Rating and thanked members of the Fire Department, as well as other City divisions, for their assistance in achieving this goal. C. Appointments to Boards, Commissions and Council Committees i. Appointment to the Planning Commission MOTION: Cousens moved and Adkison seconded to appoint Louis Lopez to the Planning Commission to fill the unexpired 6 month term and a full 4 -year term. The motion failed by a 4-3 vote with, Coffey, A. Gutierrez, Mendez, and D. Gutierrez voting no. MOTION: Lover moved Mendez seconded to take this issue back to Nominating Committee when everyone can be present. The motion carried by unanimous vote. ines to the Charter mmissions MOTION: TFnov and z seco - cNo confirm thppointment of Charlie Hines to the Charter Civil Service Commission and the Police and Fire Civil Service Commissions. The motion carried by unanimous vote. 5. Council Reports A. Consideration of final reports from Community Integration Committee and Ethics & Equal Rights Committee Sara Watkins, Senior Assistant City Attorney, briefed Council on her staff report. Beverly Breitenfeldt, City resident, spoke against making the Committees permanent. The following City residents and Community Integration Exploratory Committee members spoke in favor of making the Community Integration Exploratory Committee permanent: Arthur Alcazar, Laura Armstrong, Anita Quintana and Tiffany Pitra. Council Member Lover shared his concern about the Committee taking on legal issues and the chances of being sued. Council Member D. Gutierrez raised a point of order stating the comments were not germane to the conversation on Community Integration. Mayor Coffey stated the point was well taken. After Council discussion, MOTION: D. Gutierrez moved and Mendez seconded to direct staff to bring back an Page 2 of 6 4 ordinance outlining the purpose, administrative and operational components of a permanent committee on Community Integration for Council review. The motion carried by a 5-2 vote, Adkison and Lover voting no. Council Member A. Gutierrez thanked members of the Ethics and Equal Rights Exploratory Committee for their work and suggested holding a study session about creating a housing commission, ad hoc committee or task force to review landlord tenant complaints and wage theft. Hearing no motions, Mayor Coffey stated they would move on to the next item. B. Consideration of implementing Council Agenda Preview meetings City Manager Moore discussed the possibility of having a formal agenda preview meeting on a bi-weekly basis, rather than weekly individual meetings with Council members. After Council discussion, MOTION: Adkison moved and Mendez seconded to move forward with agenda preview meetings as discussed. The motion carried by unanimous vote. It was Council consensus to call the meetings Council Briefings and hold them at 5 p.m. the Thursday before the Council meeting. C. Consideration of written procedure regarding Council member attendance at City Council meetings by electronic means such as speakerphone or other means that provides full audio or audiovisual capability Mayor Coff study sessi motions to D. ted she cel ncil Memb- Adkiso lack . orum. 1 ep topic after the last n there were no eighb o• & Com niU Building Coittee minutes of er 21, 017 MOTION: D. Gutierrez moved and Mendez seconded to accept the minutes. The motion carried by unanimous vote. E. Accept Council Economic Development Committee minutes from September 28, 2017 MOTION: Adkison moved and Cousens seconded to accept the minutes. The motion carried by unanimous vote. F. Accept Council Nominating Committee minutes from October 23, 2017 MOTION: Cousens moved and Adkison seconded to accept the minutes. The motion carried by unanimous vote. 6. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. Item 6K (previously item 10) was added to the consent agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) City Clerk Claar Tee noted a correction on item 6D, stating the hearing is open, not closed. Page 3 of 6 5 MOTION: D. Gutierrez moved and Mendez seconded to approve the consent agenda. The motion carried by unanimous vote. A. Approval of the minutes from the October 3 and 17, 2017, City Council Business meetings, October 10, 12, 17 and 19, 2017, City Council Study Sessions B. 3rd Quarter 2017 Capital Improvement Projects Report C. Set November 21, 2017 as the date for a closed record public hearing to consider the Yakima Planning Commission's recommendation regarding the preliminary plat of Saddlebrook Loop located at 7411 SummitviewAve D. Set November 21, 2017 as the date for a closed record public hearing to consider the Yakima Planning Commission's recommendation regarding text amendments to YMC Title 14, Subdivision Ordinance to allow administrative approval of final long plats Corrected to an open record public hearing. E. F. Set December 5, 2017 as the date for a closed record public hearing to consider the Yakima Planning Commission's recommendation regarding a non -project rezone submitted by Jay Sentzfor property at 4201 SummitviewAve aut ' ight-o s i o the ri ' t -of - at extends up to 6 he building at 105 S. RESOLUT ' . -2 7-130, OLU N uthorizing issUnce of a right-of-way use permit to a ow the construction o a canopy a 0 S. 1st St. G. Resolution authorizing consent to a settlement entered into by Cities Insurance Association of Washington ("CIAW") and Munich Reinsurance to resolve and settle the lawsuit brought by Roy Munoz RESOLUTION NO. R-2017-131, A RESOLUTION authorizing the City Manager of the City of Yakima to consent to a settlement entered into by Cities Insurance Association of Washington ("CIAW") and Munich Reinsurance to resolve and settle the lawsuit brought by Roy Munoz. H. Resolution authorizing and ratifying a grant agreement with the Washington State Office of Public Defense to support indigent defense expenses RESOLUTION NO. R-2017-132, A RESOLUTION ratifying and approving the City Manager's execution of a grant agreement with the Washington State Office of Public Defense to support indigent defense expenses Resolution accepting a grant from Washington State Department of Transportation Aviation Division for capital improvements to construct Security Gate Improvements at the Yakima Air Terminal -McAllister Field RESOLUTION NO. R-2017-133, A RESOLUTION accepting a grant from Washington State Department of Transportation Aviation Division for capital improvements to construct Security Gate Improvements at the Yakima Air Terminal -McAllister Field. Page 4 of 6 6 J. Ordinance updating Classification and Compensation Plan for City Employees Section 2.20.100 ORDINANCE NO. 2017-027, AN ORDINANCE relating to City personnel; adopting a classification and compensation plan for City employees to be effective December 10, 2017; and repealing all preceding pay ordinances in the City of Yakima Municipal Code. K. Resolution authorizing an agreement with Susie Tracy (Northwest Advocates Political Consultants) and Tony Sermonti (Sermonti Government Relations and Public Affairs) for Washington State legislative and administrative advocacy services RESOLUTION NO. R-2017-134, A RESOLUTION authorizing agreements with Northwest Advocates Political Consultants and Sermonti Government Relations and Public Affairs to provide state legislative and administrative advocacy services to the City. 7. Public Comment Hazel and Conrado Arvizu, City residents and owners of A-1 Cab, voiced their concern that Uber is operating as common carriers without proper licensing. Beverly Breitenfeldt, City resident, shared her thoughts on separation between church and state as it relates to the homeless issue. Lawrence Breer, City resident, spoke about crime. 8. Public hear Fiscal Year ied for collection in Tara Lewis, Financial Services Manager, briefed Council on the ordinances. Mayor Coffey opened the public hearing and, with no one coming forward to speak, closed the hearing. The City Clerk read the ordinances by title only. After Council discussion, MOTION: D. Gutierrez moved and Mendez seconded to pass ordinance A. The motion carried by a unanimous vote. A. ORDINANCE NO. 2017-028, AN ORDINANCE relating to the annual property tax levy; declaring the City Council's intent to increase the City's 2018 regular levy up to 101% along with new construction, annexation, refunds and growth in state -assessed property values from the amount levied the previous year MOTION: D. Gutierrez moved and Mendez seconded to pass ordinance B. The motion carried by unanimous vote. B. ORDINANCE NO. 2017-029, AN ORDINANCE fixing and levying the amount of ad valorem taxes necessary to discharge the expected expenses and obligations for the 2018 Budget for the City of Yakima. 9. Final public meeting to consider citizen comments; and resolution adopting the proposed 2018 Annual Action Plan for Community Development Block Grant (CDBG) and HOME Fund Programs Page 5 of 6 7 ON DS Manager Matthews briefed Council on the hearing noting that the City anticipates funding cuts to the program next year from HUD. Mayor Coffey opened the public hearing. Beth Danhardt, representing the Homeless Network of Yakima County, requested funding assistance for the crumbling infrastructure of low income housing. Maria Rodriquez, Executive Director of RCDR, requested no cuts to the funding they receive and gave examples of how they have helped low income entrepreneurs, which in turn helps economic development in the City. Mayor closed the hearing. The City Clerk read the resolution by title only. MOTION: Adkison moved and Mendez seconded to adopt the resolution. The motion carried by a 6-1 vote, Lover voting no. RESOLUTION NO. R-2017-135, A RESOLUTION adopting the proposed 2018 Annual Action Plan for Community Development Block Grant (CDBG) and HOME Fund Programs as mandated by the Department of Housing and Urban Development (HUD) 10. Other Business Council members asked City Manager Moore to bring back a report relating to the Uber complaint and send a copy to the Arvizu's. 11. Adjournment MOTION: usens conde��nci/ Briefing on Novem r 16, 2� , . 5 p.m. the i it C bers at Ci all. The motion carried by unanimo ,vote. - ourn 19 p. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE CITY CLERK MAYOR Page 6 of 6 YAKIMA CITY COUNCIL STUDY SESSION November 16, 2017 City Hall -- 2nd floor conference room 5 p.m. Council briefing -- MINUTES 1. Roll Call 8 Council: Mayor Kathy Coffey, presiding, Council Members Maureen Adkison, Holly Cousens and Bill Lover Staff: City Manager Moore, City Attorney Cutter, Communications & Public Affairs Director Beehler and City Clerk Claar Tee Absent: Assistant Mayor Carmen Mendez (excused), Council Members D. Gutierrez (excused) and A. Gutierrez 2. Council update Mayor Coffey a incubators inclu Mayor Coffey wou entities. re a ou s. ouncil Mem r Lover discussed de andin a IC, R nd YCDA ar similar to incubators. e interes ed in knowing if the oun y or HUD he ps fund any of these Council Member Cousens discussed honoring important women from the community and asked about policies related to naming streets or buildings after individuals. City Manager Moore stated they would bring policies back to Council for review. Ms. Cousens reported the motorcycle toy runs went well. Council Member Adkison reported on her recent trip with the Sister City Committee to Morelia, Mexico. City Manager Moore noted the City has plans to surplus a fire engine from 1992 and the Sister City Committee is raising funds to purchase the fire engine for Morelia. Mayor Coffey noted Lea Kroneberg's "Community Perceptions of Gangs in Yakima" was well done. 3. Agenda preview City Manager Moore reviewed the November 21 and December 5, 2017 agendas. It was consensus to move the Downtown Parking Meter issues to the December 5, 2017 agenda. 4. City Manager update City Manager Moore reviewed a list of topics and provided an update to Council. 9 5. Adjournment MOTION: Cousens moved and Adkison seconded to adjourn to the next City Council Business Meeting on November 21, 2017, at 6 p.m. in the Council Chambers. The motion carried by unanimous vote, A. Gutierrez, D. Gutierrez and Mendez absent. The meeting adjourned at 5:57 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR DRAFT 10 YAKIMA CITY COUNCIL November 21, 2017 City Hall -- Council Chambers 5 p.m. Executive Session; 6 p.m. Business Meeting; 6:30 p.m. Public Hearings --MINUTES EXECUTIVE SESSION 1. Executive Session regarding pending litigation Council: Mayor Pro Tem Carmen Mendez, presiding, Council Members Maureen Adkison, Holly Cousens, Dulce Gutierrez and Bill Lover Absent: Mayor Kathy Coffey (excused) and Council MemberAvina Gutierrez (excused) MOTION: D. Gutierrez moved and Adkison seconded to adjourn to Executive Session for up to 60 minutes to discuss pending litigation. The motion carried by unanimous vote, Coffey and A. Gutierrez absent. Executive 1. Roll Call Council: Mayor Pro Tem Carmen Mendez, presiding, Council Members Maureen Adkison, Holly Cousens, Dulce Gutierrez and Bill Lover Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee Absent: Mayor Kathy Coffey (excused) and Council MemberAvina Gutierrez (excused) 2. Pledge of Allegiance Mayor Pro Tem Mendez led the Pledge of Allegiance. 3. Interpreter Services Mayor Pro Tem Mendez introduced Jorge Villasenor who announced interpreter services are available. 4. Open Discussion for the Good of the Order A. Proclamations i. Small Business Saturday proclamation Mayor Pro Tem Mendez proclaimed Saturday, November 25, 2017, as Small Business Saturday. Joe Mann, Thane Phelan and Verlynn Best, Chamber of Commerce CEO, accepted Page 1 of 5 11 the proclamation. B. Presentations / Recognitions / Introductions i. Prevention Club Awards, presentation by ESD #105 Gerry Galindo, Davis High School CCAN (Connecting Compassionate, Aspiring Navigators --a High School club focused on underage drug prevention) Club Advisor, along with Safe Yakima YOUTH Coalition and ESD 105 recognized students for their dedication to community efforts to decrease underage substance use. He recognized and introduced Davis High School students Gabby Galindo, Nya Galindo and Ciara Brown, who recognized Washington Middle School for "Investing in the Future Award," as well as other students not in attendance. ii. Downtown Association of Yakima 2017 Event Update Andrew Holt, Executive Director of the Downtown Association of Yakima, presented details on the performance of the Yakima Roots and Vines Festival, Downtown Summer Nights and the Yakima Blues Festival. iii. Presentation from Mid -Columbia Fisheries Enhancement Group Margaret Neuman, Executive Director of Mid -Columbia Fisheries Enhancement Group, a non- profit organization dedicated to protecting and restoring wild salmonid populations and their habitats through restoration, protection, education, and community involvement throughout our region, presented the City Council with a certificate naming the City of Yakima the "2017 Landowner r" r: •operati in the 'dation project. City ,m . ony laar Tee for years of service to the Mayor ProRJez - ted she - :n item td■that is not on agenda. She and the City Council recognized City Clerk Sonya Claar Tee for her 25 years of dedication, high performance and tremendous service to the City of Yakima. Clerk Claar Tee thanked Council and the City Manager for the recognition. 5. Council Reports A. Accept Council Economic Development Committee minutes from October 26, 2017 MOTION: Cousens moved and Adkison seconded to accept the minutes. The motion carried by unanimous vote, Coffey and A. Gutierrez absent. 6. Consent Agenda Mayor Pro Tem Mendez referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. Items 6K (previously item 11) and 6L (previously item 12) were added to the consent agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Cousens moved and D. Gutierrez seconded to approve the consent agenda. The motion carried by unanimous vote, Coffey and A. Gutierrez absent. A. Approve payment of disbursements for the period October 1 – 31, 2017 Page 2 of 5 B. 3rd Quarter 2017 Accounts Receivable Status Report C. Project Completion and Contract Acceptance for Accelerated Construction & Excavating, LLC - E Viola (1-82) and S. 22nd St. Water Main Replacement (Standard Motion V -B -Accept the project and approve) 12 D. Set December 12, 2017, as the date for a public hearing on the Fairway Annexation in the vicinity of S 64th Ave and Ahtanum Road E. Resolution authorizing a Grant Agreement with Washington State Department of Transportation (WSDOT) to provide funding assistance for 20 new Fixed -Route Transit Bus Shelters RESOLUTION NO. R-2017-136, A RESOLUTION authorizing a grant agreement with Washington State Department of Transportation to fund the purchase and installation of 20 new Bus Shelters. F. Resolution authorizing a Grant Agreement with Washington State Department of Transportation (WSDOT) to fund the Yakima/Ellensburg Commuter Service and the Paratransit Services (Dial A Ride) in Yakima and Selah RESOLUTION NO. R-2017-137, A RESOLUTION authorizing a grant agreement with Washington State Department of Transportation to fund Commuter bus service between Yakima and - l burg a • • i • paratran ' service (Di I A _ s - ' i - . ima and Selah. G. solutio :ut rizing t City �, ept a�9unicipal Stor ater Capacity Grant RESOLUT ► ► ► - -2 7-138, - ' • OLU ' N uthorizing the ity to accept a Municipal . v a er Cas city Gra •m the D ent of Ecolo H. Resolution authorizing the Fire Chief to enter into a grant agreement with Washington State Military Department and the U.S. Department of Homeland Security to provide funds to enhance the City of Yakima Emergency Management Program RESOLUTION NO. R-2017-139, A RESOLUTION authorizing the Fire Chief, who serves as the City's Emergency Manager, to enter into a grant agreement with Washington State Military Department and the U.S. Department of Homeland Security to provide funds to enhance the City of Yakima Emergency Management Program I. Resolution authorizing the transfer of a right-of-way use permit from Yakima Regional to SHC Medical Center dba Astria Regional Medical Center RESOLUTION NO. R-2017-140, A RESOLUTION authorizing the transfer of a right-of-way use permit from Yakima Regional to SHC Medical Center—Yakima, dba Astria Regional Medical Center, to allow the continued use of a previously permitted right-of-way use permit. J. Resolution authorizing contract renewal with the Yakima Humane Society for animal control services in 2018 RESOLUTION NO. R-2017-141, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an Animal Control Agreement with the Yakima Humane Society for the year 2018 Page 3 of 5 13 K. Resolution authorizing an Interlocal Agreement with Union Gap, WAfor the City of Yakima to provide Fire Protection Services RESOLUTION NO. R-2017-142, A RESOLUTION authorizing an interlocal agreement with the City of Union Gap for fire protection and emergency medical services. L. Resolution authorizing a Memorandum of Understanding with International Association of Firefighters Local 469 providing for employment terms of the firefighters coming from Union Gap RESOLUTION NO. R-2017-143, RESOLUTION authorizing the City Manager to execute a Memorandum of Understanding with International Association of Firefighters Local 469 providing for employment terms of the firefighters coming from Union Gap 7. Public Comment John Baule, City resident, spoke on behalf of the Plaza Committee, stating he read some documents at the Yakima Valley Museum from August 29, 1966, where the City Council and Planning Commission were looking forward to growth in downtown Yakima including a plaza at Yakima Avenue and 3rd Street. Now, 61 years later, he stated 242 private donors have donated more than $7 million towards the public/private plaza. He is grateful for their amazing generosity. Duvi Baez, City resident, made allegations about staff at the Office of Neighborhood Development Services. City Manager Moore will be looking into this issue. 8. First public the City of Y Tara Lewis, Financial Services Manager, briefed Council on the 2018 Preliminary Budget. Mayor Pro Tem Mendez opened the public hearing and, with no one coming forward to speak, closed the hearing. She stated no action is necessary at today's meeting and this issue will be back for a final public hearing on the December 5, 2017 agenda. 9. Closed record public hearing and Resolution to consider the Yakima Planning Commission's recommendation regarding the preliminary plat of Saddlebrook Loop located at 7411 Summitview Ave Associate Planner Eric Crowell briefed Council on the resolution. Mayor Pro Tem Mendez opened the public hearing and, with no one coming forward to speak, closed the hearing. The City Clerk read the resolution by title only. MOTION: Cousens moved and Adkison seconded to adopt the resolution. The motion carried by unanimous vote, Coffey and A. Gutierrez absent. RESOLUTION NO. R-2017-144, A RESOLUTION approving the Preliminary Long Plat of Saddlebrook Loop, a 23 -lot subdivision, located at 7411 Summitview Ave. 10. Open record public hearing and Ordinance regarding text amendments to YMC Title 14, Subdivision Ordinance to allow administrative approval of final long plats Planning Manager Joseph Calhoun briefed Council on the ordinance. Mayor Pro Tem Mendez opened the public hearing. Page 4 of 5 14 Bill Hordan, City business owner, spoke in support of the ordinance and stated Joe Walsh of Central Washington Home Builders is also in support. Mayor Pro Tem Mendez closed the hearing. The City Clerk read the ordinance by title only. MOTION: Cousens moved and Adkison seconded to pass the ordinance. The motion carried by unanimous vote, Coffey and A. Gutierrez absent. ORDINANCE NO. 2017-030, AN ORDINANCE amending the City of Yakima Municipal Code, Section 14.20: Subdivision—Procedure and Section 14.05: General Provisions, to allow the Community Development Director, rather than the City Council, to approve final subdivision plats. CITY MANAGER UPDATE 11. Naches Parkway Evaluation and Discussion Mayor Pro Tem Mendez reported Council Member A. Gutierrez asked that this item be postponed until the next meeting since she was unable to attend. It was Council consensus to postpone this item to the next meeting. 12. Other Business None. 13. Adjournm MOTION: eco ed to adjou to a City Council Briefing o ovem • 3 at 5 p - ty e 2nd or conference room. The motion : rried • n. mou ate, ' • - A. utierrez abse The meeting adjourned CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE CITY CLERK MAYOR Page 5 of 5