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Home My WebLink About10/17/2017 Business Meeting196 YAKIMA CITY COUNCIL October 17, 2017 City Hall -- Council Chambers 6 p.m. Business Meeting; 6:30 Public Hearings -- MINUTES BUSINESS MEETING 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Holly Cousens, Dulce Gutierrez and Bill Lover Staff: City Manager Moore, City Attorney Cutter and City Clerk Clear Tee Absent: Council Members Maureen Adkison (excused) and Avina Gutierrez (excused) 2. Pledge ofAllegiance Mayor Coffey led the Pledge of Allegiance. 3. Interpreter Services Mayor Coffey introduced Jorge Villasenor who announced interpreter services are available. 4. Open Discussion for the Good of the Order A. Presentations / Recognitions /Introductions Introduction of Finance & Budget Director Danilo "Danny' Agsalog City Manager Moore introduced Finance & Budget Director Dani|o^Danny''Aosa|og. Mr. Agsalog stated he is excited to begin working for the City of Yakima. ii Community Integration Exploratory Committee Final Report and Recommendation to City Council Arthur Alcazar, Chair of the Committee, and Committee members Tiffany Pitra, Rachel Lierman and Laura Armstrong, gave a PowerPoint presentation on the Committee's final report and recommended the Committee become permanent. MOTION: D. Gutierrez moved and Cousens seconded to make the Community Integration Committee a permanent committee. Mayor Coffey expressed concern about staff time and budget costs associated with this committee. Council Member Lover believes there should be a study session on this issue. After further discussion, MOTION: D. Gutierrez moved and Cousens seconded to withdraw the motion and postpone this discussion until the next Council Business meeting. The motion carried by unanimous vote, Adkison and A. Gutierrez absent. Page 1 of 6 197 MOTION: Coffey moved and Cousens seconded to have staif come back with financial and staff commitment if we go forward with this committee. The motion carried by unanimous vote, Adkison and A. Gutierrez absent. iii. Ethics and Equal Rights Exploratory Committee Final Report and Recommendation to City Council Maria Rodriguez, Committee Chair, presented the Committee's final report and stated the Committee recommends this become a permanent committee. Council Member D. Gutierrez stated the Neighborhood and Community Building Committee does not wish to take action at this time. MOTION: D. Gutierrez moved and Cousens seconded to postpone this discussion until the next Council Business meetingThe motion carried by unanimous vote, Adkison and A. Gutierrez absent. 5. Council Reports A. Summary report regarding the 2017 Council Mentorship/internship Program Council Member D. Gutierrez and Senior City Attorney Harvey briefed Council on the report and merits of the program. B. Agenda preview meetings Mayor Coffey stated at the last business meeting there was a discussion about reformatting the individual weekly agenda preview meetings with the City Manager into a meeting with the full Council. She noted alternate Thursdays at 4 p.m. seem to work for a majority of Council. MOTION: Mendez moved to go forward with agenda preview meetings as discussed. The motion failed due to lack ofa second. Council Members D. Gutierrez and Cousens voiced concern about scheduling and that beginning in January there will be three new members. After further discussion, MOTION: Mendez moved and Coffey seconded to discuss this topic at the November 7, 2017 Council meetingThe motion carried by a 4-1 vote, D. Gutierrez voting no, Adkison and A. Gutierrez absent. G. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. Item 6L (agenda item 10) was added to the consent agenda, which renumbered items 10 (agenda item 11) and 11 (agenda item 12). The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Mendez moved and Cousens secorided (o approve the consent agenda. The motion carried by unanimous vote, Adkison and A. Gutierrez absent. A. Approve payment of disbursements for the period September 1-30.2017 B. 2D10Yakima Police Department Annual Report C. Set dates of November 21 and December 5, 2017, for public hearings on the Page 2 of 6 198 2018 Preliminary Budget for the City of Yakima D. Set date of November 7, 2017, for a public hearing regarding the Ad Valorem Tax (property tax) for Collection in 2018 E. F. G. Project Completion and Contract Acceptance for Scout Lake Construction, Inc. - Project 2410 Airport Lane & 21st Ave (Standard Motion V -B -Accept the project and approve) Project Completion and Contract Acceptance for Columbia Pumping & Construction, Inc. - Project WW2444 Naches Sewer Rehabilitation (Standard Motion V -B -Accept the project and approve) Project Completion and Contract Acceptance for Belsaas and Smith Construction, Inc. Project 1818 Lincoln Avenue Grade Separation Artwork & Elevated Sidewalk Project (Standard Motion V -B -Accept the project and approve) H. 3rd Quarter 2017 Claim Report and Resolution authorizing and approving 3rd Quarter 2017 claims activity RESOLUTION NO. R-2017-122, A RESOLUTION accepting and approving the 3rd Quarter 2017 Claim Report for the City of Yakima. Resolution authorizing the execution of a land lease agreement with Chad Williams for agricultural grazing property on Yakima Air Terminal -McAllister Field property RESOLUTION NO. R-2017-123, A RESOLUTION authorizing the execution of a land lease agreement with Chad Williams, for agricultural grazing property on Yakima Air Terminal - McAllister Field property. J. Resolution authorizing the Chief of Police's execution of the Provisional State and Local Task Force Agreement and Addendum No. 1 to the Provisional State and Local Task Force Agreement with the United States Department of Justice, Drug Enforcement Administration RESOLUTION NO. R-2017-124, A RESOLUTION authorizing the Chief of Police's execution of the Provisional State and Local Task Force Agreement and Addendum No. 1 to the Provisional State and Local Task Force Agreement with the United States Department of Justice, Drug Enforcement Administration K. Resolution authorizing annual renewal of the City Manager's authority to resolve and settle any claims against or by the City of Yakima in an amount of $50,000 or less, and to execute all documents necessary to the resolution or settlement of such claims RESOLUTION NO. R-2017-125, A RESOLUTION authorizing annual renewal of the City Manager's authority to resolve and settle any claims against or by the City of Yakima in an amount of $50,000 or less, and to execute all documents necessary to the resolution or settlement of such claims. L. Resolution authorizing an Interlocal Agreement with Yakima Valley Office of Emergency Management to provide for the preparation and carrying out of plans in the event of a disaster Page 3 of 6 199 RESOLUTION NO. R-2017-126, A RESOLUTION authorizing an Interlocal Agreemerit with Yakima VaIIey Office of Emergency Management to provide1or the preparation and carrying out of plans in the event of a disaster, for the protectionofpensonaandpropertywithnUlecity of Yakima. 7. Public Comment John Everhart, City resident, comptained about tho alley between 7th and 8th Street. Tony Sandoval, City nasidzn\, spoke in support of the Police Department and Officer Tnvac Chad Stover, City resident, spoke against Council's decision to waive the Toy Run fees. Cassie Collins, non-resident, shared her concerns about detainees at the Tacoma detention center, which is why she believes some people are fearful of interacting with police. Tony Courcy, City resident, spoke on several topics. Kristen CaHahan, City resident, spoke on several topics. Christy Dimas, City resident, asked who she would talk to about a miscarriage of justice. City Attorney Cutter referred her to the Superior Court or Yakima County Commissioners as the City has no jurisdiction over the case referenced. Larry Mattson, City resident and Executive Director of Yakima Valley Conference of Governments (YVCOG), presented a summary of ala cart services provided by YVCOG. PUBLIC HEARINGS 8. Public hearing and resolution for consideration and adoption of the 2017-2022 Parks and Recreation Comprehensive Plan KonVVi|kinoon. Parks and Recreation Manager, reported on the plan. Mayor Coffey opened the public hearing. Phil Hoge, City resident, spoke in support of the resolution. The City Clerk read the resolution by title only. MOTION: Cousens moved and Mendez seconded to adopt the resolution. The motion carried by unanimous vote. RESOLUTION NO. R-2017-127, A RESOLUTION adopting the 2017-2022 Parks and Recreation Comprehensive PIan. 9. Public meeting to consider citizen comments on the proposed 2018 Annual Action Plan for Community Development Biock Grant (CDBG) and HOME Fund Programs Archie Ma8hews, Office of Neighborhood Development Services Manager, briefed Council on the issue. Mayor Coffey opened the public hearing and, with no one coming forward to speak, closed the hearing. Mayor Coffey stated no action is required at this time, and there will be a second public hearing on this issue on November 7, 2017. Page 4 of 6 «�� CITY MANAGER UPDATE 10. Resolution authorizing temporary emergency cold weather shelters in the City of Yakima from November 15, 2017 to March 15, 2018, and allowing a faith based shelter to operate during this period of time Joan Davenport, Community Development Director, briefed Council on the agreement, stating this approval is not limited to Transform Yakima Together and would apply to any faith -based organization. She stated state law declares that cities must allow faith based organizations to run temporary encampments regardless of zoning. Mayor Coffey commented that the City has no authority over where this shelter is located and shared her frustrations with YVCOG's timing in the process. Larry Matteon, YVCOG Executive Director, understands Council's frustrations with the cyclicalness of the process and noted they would like to get out of that cycle and are looking at the feasibility of one or two year contracts. The foliowing spoke againstthe agreement and shared their frustration with the lack of transparency that the location of the shelter was not released to the public beforehand: Julia and Rick Orser, non-residents, spoke on behalf of a group; John Gehlsen, City resident; Jean Ragland, City resident; Aileen Kane, City resident; and, Lisa Castillo, City resident. The following spoke in support of the agreement: Cassie Collins, non-resident; Brandon Wilson, non-resident; Michael Elliott, City resident; Sage Morningstar, City resident; and, Patricia Medina, City resident. After further Council discussion, the City Clerk read the resolution by title only. MOTION: Cousens moved and D. Gutierrez seconded to adopt the resolution. The motion carried by a 3-2 vote, Lover and Mendez voting no, Adkison and A. Gutierrez absent. RESOLUTION NO. R-2017-128, A RESOLUTION authorizing and directing the Yakima Community Development Department to identify and irnplement a policy regarding temporary emergency cold weather shelters in the City of Yakima, and providing that such policy shall be valid only from November 15, 2017 through approximately March 15, 2018. 11. Resolution authorizing a lease with Transform Yakima Together to lease City owned property for a temporary homeless encampment Sara Watkins, Senior Assistant City Attorney, briefed Council on the agreement. After Council discussion, the City Clerk read the resolution by title only. MOTION: Cousens moved and Lover seconded to adopt the resolutionThe motion carried by a 4-1 vote, Mendez voting no, Adkison and A. Gutierrez absent. RESOLUTION NO. R'2017429. RESOLUTION authorizing the City Manager to enter into a lease with Transform Yakima Together to lease City owned property for a temporary homeless encampment 12. Other Business 13. Adjournment Page 5 of 6 1 1 Session on October 19, 2017, at 9 a.m. in the Council Chambers. The motion carried by unanimous vote. Adkison and A. Gutierrez absent. The meeting adjourned at 9:12 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: koaA 1, \ CITY CLERK /1 COUNCIL MEMBER D E i/ COUNCIL MEMBER DATE c. I or ; M Page 6 of 6 201