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HomeMy WebLinkAbout10/10/2017 Study Session188 YAk{IK8ACITY COUNCIL STUDY SESSION October 10, 2017 City Hall -- Council Chambers 9 a.m. MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Maureen Adkison, Avina Gutierrez, Dulce Gutierrez and Bill Lover Staff: City Manager Moore, Interim Finance and Budget Director Lewis and Acting City Clerk Stephens Absent: Council Member Cousens (excused) 2. Council Review of Proposed 2018 Budget - 1 of 4 City Manager Moore gave opening statements and noted the two public hearings on the 2018 budget will occur onNovember 21 and December 5'2017.with the final 2O1Obudget adoption on December 12, 2017. CITY ADMINISTRATION City Manager Moore discussed the City Management budget, noting the addition of an Assistant City Manager beginning in December. Cally Price, Executive Assistant to the City Manager, reported on the Council budget, which includes three Council members traveling to Washington DC in 2018 to meet with federal legislators on legislative issues. Ms. Price also reviewed the City's Indigent Defense budget. City Clerks and Records City Clerk Claar Tee gave an overview of the Clerk division's functions, discussed election costs and reviewed the division's budget. Information Technology Services John Carney, Interim Information Technology Director, discussed the division's functions and budget. Economic Development Sean Havvkins, Economic Development Manager, briefed Council on the division's budget. Council members asked for more details on expenditures at the next meeting. Council Member A. Gutierrez requested adding $1O.00Ofrom a multi -model grant for TroHeys to the next agenda. HUMAN RESOURCES Human Resources Director Mendoza gave an overview of the division's functions and budget. 189 LEGAL City Attorney Cutter and Prosecuting Attorney Martinez reviewed the Legal department budget. Ms. Martinez also discussed funding for the Community Diversion Program, which was implemented in 2016. Council Member D. Gutierrez asked to have $2.000 included in the Legal training budget in 2018 for one or two prosecuting attorneys to attend a domestic violence symposium in Seattle in 2018. FINANCE Interim Finance and Budget Director Lewis reported on the Finance Division, Auditorand LOEFF 1 pension accounts. Utility Services Utility Services Manager Dean briefed Council on the division's budget. Council Member D. Gutierrez asked about incentivizing customers with a rebate to encourage online payments. Council Member A. Gutierrez asked about the ability to pay Municipal Caurt items anUne. Ms. Lewis noted that will be happening in the near future. Purchasing Interim Finance and Budget Director Lewis discussed Purchasings functions and budget. POLICE Chief Rizzreviewed the Police Departments naspOn8ibi|Nes, performance statistics and budget. City Manager Moore noted they will continue the City's budget review at Thursday morning's budget study session beginning at 9 a.m. Adjournment MOTION: Mendez moved and D. Gutierrez seconded to adjourn to a City Council Study Session on October 12, 2017, at 9 a.m. in the Council Chambers. The mation carried by unanimaus vote. The meeting adjourned at 11:10 a.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY C UNC|LMEMBER DAT COUNCIL MEMBER DATE