HomeMy WebLinkAbout11/07/2017 06I Yakima Air Terminal Security Gate Improvements Grant from WSDOTBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
Item No. 6.1.
For Meeting of: November 7, 2017
ITEM TITLE: Resolution accepting a grant from Washington State Department of
Transportation Aviation Division for capital improvements to
construct Security Gate I mprovements at the Yakima Air Terminal -
McAllister Field
SUBMITTED BY: Robert K. Peterson, Airport Director 509-575-6149
SUMMARY EXPLANATION:
Airports are vital to local economies and providing critical links to both state and national
transportation systems. WS DOT Aviation has been charged with the general supervision over the
Airport Aid Grant Program pursuant to RCW 47.68 in which the program provides crucial
financial assistance to public -use airports in the preservation of Washington's system of airports.
Under RCW 47.68.090, any city, county, airport authority, political subdivision, federally
recognized Indian tribe, public corporation, or person(s) that owns and operates a public -use
airport included in the Washington Aviation System Plan (WASP) is considered an eligible airport
sponsor and may apply for WS DOT Airport Aid grant funds.
WS DOT funds will be utilized as the airport's local match to replace vehicle and pedestrian
security gates.
ITEM BUDGETED:
STRATEGIC PRIORITY:
Yes
Public Safety
APPROVED FOR
SUBMITTAL: �"'�^City Manager
STAFF RECOMMENDATION:
Adopt Resolution
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description
resdution
Upload Date Type
11/212017 Co r Ma
10130/2017 Co r Merno
10/3012017 Contract
RESOLUTION NO. R -2017-
A RESOLUTION accepting a grant from Washington State Department of Transportation
Aviation Division for capital improvements to construct Security Gate
Improvements at the Yakima Air Terminal -McAllister Field.
WHEREAS, the City owns and operates the Yakima Air Terminal -
McAllister Field in accordance with applicable Federal, State, and Local regulations; and
WHEREAS, the Washington State Department of Transportation (WSDOT) Aviation
Division makes grant funds available to airports to help maintain and improve airport facilities;
and
WHEREAS, the Yakima Air Terminal -McAllister Field applied for and has been notified
that grant funds are available to the airport to maintain and/or improve the Yakima Air Terminal -
McAllister Field; and
WHEREAS, the Yakima Air Terminal -McAllister Field completed an Airport Master Plan
Update in 2015, which details a variety of Federal Aviation Administration required capital
improvement projects, including replacement of security vehicle and pedestrian gates; and
WHEREAS, the grant funds will provide necessary matching local funds for Federal
Aviation Administration grants received for said projects; and
WHEREAS, the City Council deems it to be in the best interest of the City to accept the
grant funds from WSDOT Aviation Division to accomplish the capital improvements, Now,
Therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
1. The City Manager or his designee is hereby authorized and directed to accept the
grant from WSDOT Aviation in the amount of forty-six thousand three hundred sixty
dollars and eighty-eight cents ($46,360.88) to be applied as match for the replacement
of security vehicle and pedestrian gates at the Yakima Air Terminal -McAllister Field.
ADOPTED BY THE CITY COUNCIL this 7th day of November, 2017.
ATTEST:
Sonya Claar Tee, City Clerk
Kathy Coffey, Mayor
ASIOL
Washinaton State Aviation Division
Departmere af Twansportation 7702 Terminal At SW
Turn tar, IN 98501
360-709-8015 / FAX 360-709-8009
Toil Free: 1-800-55,2-
1- 833-6333
552-1-800-833-6388
www.wsdot.wa.gov
10=4 0330mo
WIN91-03"#M-
City Manager
City of Yakima
2406 W. Washington Ave., Suite B
Yakima, Washington 98903
Each year Washington State Department of Transportation (WSDOT) Aviation's Airport
Aid Program provides crucial financial assistance to many of Washington State's public
use airports to address pavement, safety, planning, maintenance, runway safety and
security needs. We would like to take this opportunity to congratulate the City of Yakima
(herein called the "Sponsor") on your Airport Aid grant award.
WHEREAS, the Sponsor has submitted to WSDOT Aviation an Airport Aid Application
(herein called the "Application") dated May 5, 2017, for a grant of state funds for -?
project at or associated with Yakima Air Terminal/McAlister Field (herein called the
"Airpore') which Application, as approved by WSDOT Aviation, is hereby incorporated
herein and made a part hereof, and
WHEREAS, WSDOT Aviation has approved a project for the Airport (herein called the
"Projecf) consisting of the following:
> Security Gate Improvements, including eligible items as of July 1, 2017; all as more
particularly described in the Application.
said Application and its acceptance of this Offer as hereinafter provided, and (b) the
benefits to accrue to Washington State and the public from the accomplishment of the
Project and compliance with the assurances and conditions as herein provided, WSDOT
Aviation, for and on behalf of the State of Washington, hereby offers and agrees to pay,
as the state's share of the allowable costs incurred in accomplishing the Project, five (5)
ff ercent of all allowable Project costs.
WX
City of Yakima
1) The maximum obligation of the State of Washington payable under this Offer shall bs
Forty-three Thousand Three Hundred Sixty Dollars and Eighty-eight Cents
($43,360.88).
2) The allowable costs of the project shall not include any costs determined by WSDOT
Aviation to be ineligible.
3) Payment of the state's share of the allowable project costs will be made pursuant to
and in accordance with the provisions of such regulations and procedures as the
Secretary shall prescribe.
4) The Sponsor shall carry out and complete the Project without undue delays and in
accordance with the terms hereof, and such regulations and procedures as the
Secretary shall prescribe, and agrees to comply with the assurances which were made
part of the Application.
5) WSDOT Aviation reserves the right to amend or withdraw this Offer at any time prior
to its acceptance by the Sponsor.
6) This offer shall expire and State of Washington shall not be obligated to pay any part
of the costs of the Project unless this Offer has been accepted by the Sponsor on or
before Friday, November 24, or such subsequent date as may be prescribed in writing
by WSDOT Aviation.
7) The State of Washington shall not be responsible or liable for damage to property or
injury which may arise from, or be incident to, compliance with the grant agreement.
8) WSDOT Aviation reserves the right to terminate the agreement at any time because
of legal matters detrimental to the state or the local government, insufficient funds
held by WSDOT Aviation to complete the Project, or by mutual consent between the
City of Yakima and WSDOT Aviation. WSDOT Aviation will be responsible only
for the state's proportionate share of the actual Project costs incurred at the time of
any such termination.
If you accept this allocation you will be required to supply WSDOT Aviation with
monthly copies of billings and costs for this Project. Failure to supply these copies may
slow down and possibly jeopardize your reimbursement. WSDOT Aviation must be able
to review your records on this Project at any time for future audit purposes.
WSDOT Aviation expects the project to be completed by the date indicated on the
submitted project schedule. Any modifications to the schedule will need to be submitted
to WSDOT Aviation with an explanation and schedule revision. All modifications must
be approved by WSDOT Aviation in writing prior to making any changes. The
Washington State Legislature has appropriated funding for WSDOT's Airport Aid
Program for the 2017 — 2019 biennium ending on June 30, 2019. Any airport's failure to
complete a project in a timely manner potentially affects funding of the entire
Washington State aviation system.
MiLst remain open TIT ME om7rwis=,FP7j
of the grant funding must be returned within Thirty (30) days of closure, sale or
discontinuance of service.
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ntrtllf Slikul ut; uTIUMIC/Vt VJ CAC(l 01 LIRS 111SITRUCIR *,Y UIC apUlkill Iv.
hereafter provided, and this Offer and Acceptance shall comprise an agreement with
respect to the accomplishment of the Project and compliance with the assurances and
conditions as provided herein. If you accept this grant offer, subject to the conditions
stated, please complete the following steps:
• Have an official authorized by the Sponsor (a) sign the three copies of the
enclosed Grant Agreement and (b) sign the orig!M copy of this Offer.
• Return all documents to WSDOT Aviation, 7702 Terminal Street SW,
Turnwater, WA 98501-7264.
The extra My of this Offer is for your files. We will review, sign and return a copy of
the executed Grant Agreement to you.
Sin el
Eric L.
?! on
Construction and Grants Program Manager
Encl: Copy of Airport Aid Grant Offer
Three Grant Agreements
Cc: Governor Jay Inslee
Congressman Dan Newhouse
Senator Jim Honeyford
Representative Bruce Q Chandler
Representative David Taylor
The Sponsor does hereby ratify and adopt all assurances, statements, representations,
warranties, covenants, and agreements contained in the Application and incorporated
materials referred to in the foregoing Offer; and does hereby accept this Offer and by
such acceptance agrees to comply with all of the terms and conditions in this Offer and in
the Application.
DATE SIGNATURE
I-, 'fill
Grant Agreement
Washington Airport Aid Program
Airport Name
Yakima Air Terminal - McAllister Field
TWI$ $43,360.88
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City of Yakima
Nit I
THIS AGREEMENT, made and entered into this day of November 2017 . between the STATE
OF WASHINGTON, acting ti� and throuah th
&vl&, n Div
Avi i jig
WHEREAS, the Public Entity has submitted to the State for Subvention of the Washington Airport Aid Program for
(acquisition and/or development) of the Yakima Air Terminal - McAllister FieldAirport together with the plans and
specifications for such project, which project application has been approved by the State and is hereby incorporated
herein and made a part hereof,
development:
Project Number Detailed Breakdown By Items
YAK -01-17 $43,360.88 - Security Gate Improvements, including eligible items as of July 1,
2017.
ROU, TAEREFORE, pursuant to and for the purpose of carrying out the provisions of the State Act, and in consideration of
the (a) Public Entity's adoption and ratification of the representations and assurances contained in said project application,
2nd its acceptance of this offer as hereinafter provided, and (b) the benefits to accrue to the State of Washington and the
�ereby agrees to pay as its allowable costs incurred in accomplishing the project.
I Deposit in an Aviation Fund fbr said airport, at least $ 43,360-88 to match the State's participation in
said project.
2. Carry out and complete the project in accordance with the plans and specifications and property map, incorporated
herein, as they may be revised or modified with the approval of the state.
3. In connection with the acquisition of real property for the project, the Public Entity shall secure at least two written
appraisals by competent, experienced appraisers who are members of a recognized professional appraisal organizatior,
anR shall not pay in excess of the highest appraisal without the written consent of the state except as otherwise directef
by a court of competent jurisdiction after contested trial and judgment not resulting from an agreement between the
parties.
DOT Form 900-078 EF
ReMsed 5196 Page 1 of 3
AM= rim
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6. The Public Entity agrees to hold said airport open to the flying public during the useful life of the facilities
developed under this project; that no exclusive operating or use agreements shall be granted to any person, company,
or corporation; that failure to abide by such agreement shall automatically obligate the immediate and full return of all
State of Washington money expended in behalf of the project to the State of Washington with reasonable interest.
Further, the Public Entity agrees to keep the facility open during the useful life of the project or for a stated term of
years, whichever is longer, as determined by the Aviation Division.
The allowable cost of the project shall not include any cost determined by the State to be ineligible for consideration as to
allowability.
The State reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Public Entity,
This offer shall expire and the State shall not be obligated to pay any part of the costs of the project unless this agreement
has been accepted by the Public Entity on such subsequent date as are prescribed in writing by the State, in the approval
letter for each project.
required:
A. Inspection Schedule and Reporting system will vary for each project. Basically, the inspection schedule will be
placed on a quarterly basis. On project taking less than three (3) months, the Public Entity will be required to make
reports and be inspected on the following schedule:
I . Public Entity project commencement date.
2. Public Entity report project completion date and request final inspection.
3. State will make final inspection and sign -off project as completed.
4. State will arrange for audit of account in accordance with regularly scheduled audit program,
1 . Report project commencement date.
2. Public Entity will make a three (3) months progress report. This will be a letter report giving percentage of
project completed, fund expenditures to date, and short narrative of the project progress, problems encountered
and plans for project completion.
3. State will make quarterly project inspections and prepare the report of inspection. A copy of the report will
be delivered to the Public Entity.
4. Public Entity will make report of completion of project and request final inspection.
5. State will make final inspection and sign -off as completed.
6, State will arrange for audit of account in accordance with regularly scheduled audit program,
sne or more of the following remedies:
I J Iiiiiii:11:1
By:
Director, Aviation Division
The City of Yakima does hereby ratify and adopt all statements,
representations, warranties, covenants, and agreements contained in the project application and incorporated materials
conditions thereof.
Executed this day of November 1 2017
Name of Public Entity: City of Yakima
............................. . ..............................
By: ........ ............................................... ......
Title: City Manager
r• Form 900-078 EF
Revised 5/96 Page 3 of 3