HomeMy WebLinkAbout11/07/2017 06A Draft Council Meeting Minutes ApprovalE
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
Item No. 6.A.
For Meeting of: November 7, 2017
ITEM TITLE: Approval of the minutes from the October 3 and 17, 2017, City
Council Business meetings, October 10, 12, 17 and 19, 2017, City
Council Study Sessions
SUBMITTED BY: Sonya Claar Tee, City Clerk
SUMMARY EXPLANATION:
See attached.
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR
�City Manager
SUBMITTAL: C, V�
STAFF RECOMMENDATION:
Approve minutes.
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description
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Coxer Memo
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YAKIMA CITY COUNCIL
October 3, 2017
City Hall -- Council Chambers
6 p.m. Business Meeting; 6:30 p.m. Public Hearing -- MINUTES
BUSINESS MEETING
1. Roll Call
O
Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members
Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover
Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee
2. Pledge of Allegiance
Mayor Coffey led the Pledge of Allegiance.
3. Interpreter Services
Mayor Coff intro dRA
u ed interprete ervices are available.
4. Open Disc sion f h
A. ions
i. National Disability Employment Awareness Month proclamation
Mayor Coffey proclaimed October 2017 as National Disability Employment Awareness Month
and Brooke Davis and LaDell Lockwood accepted it.
B. Presentations / Recognitions / Introductions
Recognition by the Sunfair Parade of Yakima Police Department for its
assistance with the Sunfair Parade
Council Member Cousens presented the Yakima Police Department an award on behalf of
the Yakima Sunfair Parade for their efforts in assisting with the parade. Chief Rizzi noted
Public Works was also integral in assisting the parade and Sgt. Jim Moore accepted the
award.
5. Council Reports
A. Accept Council Partnerships Committee minutes of September 14, 2017
MOTION: Lover moved and Cousens seconded to accept the minutes. The motion
carried by unanimous vote
B. Accept Council Neighborhood & Community Building Committee minutes of August
Page 1 of 5
17, 2017
MOTION: D. Gutierrez moved and Mendez seconded to accept the minutes. The motion
carried by unanimous vote.
6. Consent Agenda
Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there
were any additions or deletions from Council members present. Items 13 (now 6E) and 14
(now 6F) were added to the consent agenda. The City Clerk read the Consent Agenda items,
including resolutions and ordinances, by title. (Items on the Consent Agenda are handled
under one motion without further discussion—see motion directly below.)
MOTION: Mendez moved and Adkison seconded to approve the consent agenda. The
motion carried by unanimous vote.
A. Approval of the minutes from the September 5 and 19, 2017, City Council Business
meeting and September 26, 2017, City Council Study Session
B. Set date of October 17, 2017, for a Public Hearing regarding the 2017-2022 Parks
& Recreation Comprehensive Plan
C. Resolution authorizing a Right -of -Way Use Permit for a roof overhang that extends
up to four feet into the right of way on the south elevation of the building at 127 W
RESOLU
use permit
iorizing iss ce of a right-of-way
MVV. Yak a Ave
the City of kima Municipal Court
ition servic
RESOLUTION NO. R-2017-117, A RESOLUTION approving an agreement between the
City of Yakima Municipal Court and the Yakima County District Court for probation services.
E. Resolution authorizing an application to the Yakima County SIED Board for funds
for utilities necessary to support the development of the property located at 3215
River Road
RESOLUTION NO. R-2017-118, A RESOLUTION authorizing an application to the Yakima
County SIED Board for funds for utilities necessary to support the development of the property
located at 3215
F. Ordinance relating to Tahoma Cemetery; streamlining administrative procedures
ORDINANCE NO. 2017-026, ORDINANCE relating to Public Services and Utilities;
amending section 7.04 of the Yakima Municipal Code; prescribing penalties; updating
administrative and recordkeeping procedures, liner size availability, fee structure, available
services, and other housekeeping measures
7. Public Comment
Kristen Burke, City resident, speaking on behalf of Act Yakima, shared her frustration with
Council for not passing an inclusive policing ordinance.
Page 2 of 5
Rogelio Montes, City resident, would like to see an update on the street lights being
replaced in East Yakima.
Cassie Collins, non-resident, believes an inclusive policing ordinance would make people feel
better and help with crime rates.
PUBLIC HEARINGS
8. Resolution and closed record public hearing to consider the Yakima Planning Commission's
recommendation regarding the preliminary plat of Anderson Estates South located in the
vicinity of S 64th Ave & Ahtanum Rd
9
Joseph Calhoun, Planning Manager, briefed Council on the hearing.
Mayor Coffey opened the public hearing and, with no one coming forward to speak, closed the
hearing. The City Clerk read the resolution by title only.
MOTION: A. Gutierrez moved and Cousens seconded to adopt the resolution. The
motion carried by unanimous vote.
RESOLUTION NO. R-2017-119, A RESOLUTION approving the Preliminary Long Plat of
Anderson Estates, a forty -lot subdivision, located in the vicinity of S. 64th Ave. and Ahtanum
Road
Resolution
City Man
Gap City
staff from
DEPARTMENT ITEMS
The City Clerk read the resolution by title only.
!nt with the Ci of Union Gap
greement an troduced Union
upport of the regiment and thanked
iareement.
MOTION: Adkison moved and Cousens seconded to adopt the resolution. The motion
carried by unanimous vote.
RESOLUTION NO. R-2017-120, A RESOLUTION authorizing execution of the Agreement
to Adjust Boundary Lines with the City of Union Gap Pursuant to RCW 35.13.310.
10. Resolution authorizing an Inter -local Agreement with the City of Union Gap for maintenance of
streets that are municipal boundaries
City Manager Moore briefed Council on the maintenance agreement. The City Clerk read the
resolution by title only.
MOTION: D. Gutierrez moved and Cousens seconded to adopt the resolution. The
motion carried by unanimous vote.
RESOLUTION NO. R-2017-121, A RESOLUTION authorizing the City Manager to execute
the Maintenance, Permitting, Planning & Public Safety Interlocal Agreement Between the City
of Yakima and the City of Union Gap.
11. Yakima Central Plaza third quarter fundraising 2017 update
Page 3 of 5
Sean Hawkins, Economic Development Manager, briefed Council on the Yakima Central
Plaza third quarter fundraising report. John Cooper, Plaza Fundraising Committee, stated they
received another pledge today in the amount of $80,000, which leaves $2.7 million left to raise.
12. Update on the RCO conversion process and YMCA third quarter update for proposed
Aquatic/Fitness Facility at Chesterley Park
Scott Schafer, Public Works Director, briefed Council on the RCO conversion process noting
that the City has provided all requested documentation to the RCO and are working with
National Parks Service for final approval. Bob Romero, Executive Director of the Yakima
YMCA, reported the monetary amount required by the contract has been met and they are very
proud and gratified for the support. He anticipates final drawings will be presented to Council in
the spring.
CITY MANAGER UPDATE
13. Review of special event fees for non-profit organizations
Sean Hawkins, Economic Development Manager, briefed Council on the request for a waiver
of special event fees.
Duane Worell, non-resident and owner of the Yakima Harley Davidson shop, spoke on behalf
of a group in support of rescinding the permit fees for the motorcycle Toy Run.
Ray Mathews, City resident, spoke in support of waiving permit fees for the motorcycle Toy
Run.
Assistant or Me z nked co me ers for attendi and noted if an
exemption i ade fo n en th all pt. Ma r Coffey confirmed the
fees for the y Ru re 50 e
MOTION: Cousens moved and Lover seconded that we put the two toy runs on the
exempt list starting this year. MOTION: Lover moved and D. Gutierrez seconded to
amend the motion to have this years funding taken out of the general fund. The motion to
amend carried by unanimous vote. The motion as amended carried by a 5-2 vote with Mendez
and Adkison voting no.
14. Other Business
Mayor Coffey reported that Governor Inslee will be in Yakima for a listening session on
October 5 from 3-4:30 PM at the 4th Street Theater regarding gang violence.
Mayor Coffey suggested the Council add bi-monthly Council agenda preview meetings,
possibly over lunch, instead of Council members meeting individually with the City Manager.
City Manager Moore noted he has done this successfully in the past at Thurston County and
believes this would be a positive move. Council Member Lover asked about the cost of having
lunch meetings. Assistant Mayor Mendez raised a point of order stating lunch costs were not
relevant. Mayor Coffey noted the point was well taken. Council Member A. Gutierrez noted
they have a policy not to vote on items under other business. Mayor Coffey stated a poll could
be taken on availability and the issue could be added to the next agenda.
15. Adjournment
MOTION: Mendez moved and D. Gutierrez seconded to adjourn to a City Council
Study Session on October 10, 2017, at 9 a.m. in the Council Chambers. The motion
carried by unanimous vote. The meeting adjourned at 7:18 p.m.
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YAKIMA CITY COUNCIL
STUDY SESSION
October 10, 2017
City Hall -- Council Chambers
9 a.m. MINUTES
Roll Call
Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council
Members Maureen Adkison, Avina Gutierrez, Dulce Gutierrez and Bill Lover
Staff: City Manager Moore, Interim Finance and Budget Director Lewis and Acting City Clerk
Stephens
Absent: Council Member Cousens (excused)
2. Council Review sed get -1 4
City Manager M re gav p me a not o publ hearings on the 2018
budget will occ n Nov b 21 De 2 7, with the fi 2018 budget
adoption on De , 2 7.
CITY ADMINISTRATION
City Manager Moore discussed the City Management budget, noting the addition of an
Assistant City Manager beginning in December. Cally Price, Executive Assistant to the City
Manager, reported on the Council budget, which includes three Council members traveling to
Washington DC in 2018 to meet with federal legislators on legislative issues. Ms. Price also
reviewed the City's Indigent Defense budget.
City Clerks and Records
City Clerk Claar Tee gave an overview of the Clerk division's functions, discussed election
costs and reviewed the division's budget.
Information Technology Services
John Carney, Interim Information Technology Director, discussed the division's functions and
budget.
Economic Development
Sean Hawkins, Economic Development Manager, briefed Council on the division's
budget. Council members asked for more details on expenditures at the next meeting.
Council MemberA. Gutierrez requested adding $10,000 from a multi -model grant for
Trolleys to the next agenda.
HUMAN RESOURCES
Human Resources Director Mendoza gave an overview of the division's functions and
budget.
LEGAL
City Attorney Cutter and Prosecuting Attorney Martinez reviewed the Legal department
budget. Ms. Martinez also discussed funding for the Community Diversion Program, which
was implemented in 2016. Council Member D. Gutierrez asked to have $2,000 included
in the Legal training budget in 2018 for one or two prosecuting attorneys to attend a domestic
violence symposium in Seattle in 2018.
FINANCE
Interim Finance and Budget Director Lewis reported on the Finance Division, Auditor and
LOEFF 1 pension accounts.
Utility Services
Utility Services Manager Dean briefed Council on the division's budget. Council Member D.
Gutierrez asked about incentivizing customers with a rebate to encourage online payments.
Council Member A. Gutierrez asked about the ability to pay Municipal Court items online. Ms.
Lewis noted that will be happening in the near future.
Purchasing
Interim Finance and Budget Director Lewis discussed Purchasing's functions and budget.
POLICE
Chief Rizzi reviewed the Police Department's responsibilities, performance statistics and
budget.
City Manager M ted th ntinue t City's v' sday morning's
budget study s ion 'nni at 9
3. Adjournment
MOTION: M e ed d D. rez se d to adjorn o a City Council
Study Session on October 12, 2017, at 9 a.m. in the Council Chambers. The motion
carried by unanimous vote. The meeting adjourned at 11:10 a.m.
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YAKIMA CITY COUNCIL
STUDY SESSION
October 12, 2017
City Hall -- Council Chambers
9 a.m. -- MINUTES
Roll Call
Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council
Members Maureen Adkison, Holly Cousens, Dulce Gutierrez (left at 9:33 a.m.) and Bill Lover
Staff: City Manager Moore, Interim Finance and Budget Director Lewis and City Clerk Claar
Tee
Absent: Council MemberAvina Gutierrez (excused)
2. Council Revi
City Manager M re
have additional i orr
the meeting. I nt
revenue options an
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pes
and he hopes to
ne point during
Drking on
COMMUNITY DEVELOPMENT
Planning
Joan Davenport, Community Development Director, introduced Joseph Calhoun, Planning
Manager, and gave an overview of the Planning Division's responsibilities and budget.
Codes
Ms. Davenport introduced Joe Caruso, Code Administration Manager, and briefed Council
on the Code Division duties and budget. Assistant Mayor Mendez asked how many animal
control officers the City has. Mr. Caruso noted the City has one employee and contracts with
the Humane Society for three others, which saves the City approximately $23,000 per
employee.
Office of Neighborhood Development Services
Community Development Director Davenport introduced Archie Matthews, ONDS Manager,
and briefed Council on the division's functions, funding and budget and how federal funding
is processed.
Yakima Revenue Development Area (YRDA -- Mill Site)
Ms. Davenport reviewed the Cascade mill site project's budget. City Manager Moore noted
staff will provide additional information on changing the LI FT process.
FIRE
Chief Stewart reviewed the Fire Department's performance statistics, budget, Emergency
91
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Management Services and capital budget. Brad Coughenour, Public Safety Communications
Manager, reviewed the division's responsibilities and budget.
PUBLIC WORKS
Scott Schafer, Public Works Director, briefed Council on the Public Works Administration
and maintenance budget, which includes City Hall, Henry Beauchamp Jr. Community
Center, and the Washington Fruit Community Center.
Engineering -Arterial Streets - REET 1 & 2
Chief Engineer Sheffield discussed the division's budget, transportation projects and street
light improvements.
MOTION: Coffey moved and Cousens seconded to call an Executive Session to
review the performance of public employee. The motion carried by unanimous vote, A.
Gutierrez and D. Gutierrez absent.
ECONOMIC DEVELOPMENT
Tara Lewis, Interim Finance and Budget Manager, distributed a breakdown of line items in
the Economic Development budget. Sean Hawkins, Economic Development Manager,
reviewed the line items, noting the City did not receive funding for Main Street Tax Credit;
however, the City will apply in 2018 for 2019. Council Member Cousens asked about the
$5,000 miscellaneous account. Ms. Lewis noted this is for unexpected items, such as the
Toy Run after Council's decision to waive the permit fees.
City Manager
applications.
MOTION: M
Mayor Coffc
lobbyist ap�
Gutierrez absent.
obbyist
ttee with
ns to review
3utierrez and D.
MOTION: Coffey moved and Mendez seconded to adjourn to an Executive Session
to review the performance of public employee for up to 45 minutes. The motion
carried by unanimous vote, the meeting adjourned at 10:18 a.m.
Executive Session was held and adjourned at 10:54 a.m.
Adjournment
MOTION: Mendez moved and Adkison seconded to adjourn to a City Council Study
Session on October 17, 2017, at 9 a.m. in the Council Chambers. The motion carried
by unanimous vote, A. Gutierrez and D. Gutierrez absent. The meeting adjourned at 10:55
a.m.
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AI m I M
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YAKIMA CITY COUNCIL
October 17, 2017
City Hall -- Council Chambers
6 p.m. Business Meeting; 6:30 Public Hearings -- MINUTES
BUSINESS MEETING
Roll Call
Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council
Members Holly Cousens, Dulce Gutierrez and Bill Lover
Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee
Absent: Council Members Maureen Adkison (excused) and Avina Gutierrez (excused)
2. Pledge of Allegiance
Mayor Coff PleRrgesien/rdekr
3. Interprete ervice
Mayor Co ff introd du ed Interprete ervices are available.
4. Open Disc r th
A. Presentations / Recognitions / Introductions
Introduction of Finance & Budget Director Danilo "Danny" Agsalog
City Manager Moore introduced Finance & Budget Director Danilo "Danny" Agsalog. Mr.
Agsalog stated he is excited to begin working for the City of Yakima.
Community Integration Exploratory Committee Final Report and
Recommendation to City Council
Arthur Alcazar, Chair of the Committee, and Committee members Tiffany Pitra, Rachel Lierman
and Laura Armstrong, gave a PowerPoint presentation on the Committee's final report and
recommended the Committee become permanent.
MOTION: D. Gutierrez moved and Cousens seconded to make the Community
Integration Committee a permanent committee. Mayor Coffey expressed concern about
staff time and budget costs associated with this committee. Council Member Lover believes
there should be a study session on this issue. After further discussion,
MOTION: D. Gutierrez moved and Cousens seconded to withdraw the motion and
postpone this discussion until the next Council Business meeting. The motion carried by
unanimous vote, Adkison and A. Gutierrez absent.
Page 1 of 6
5
6
M
MOTION: Coffey moved and Cousens seconded to have staff come back with financial
and staff commitment if we go forward with this committee. The motion carried by
unanimous vote, Adkison and A. Gutierrez absent.
iii. Ethics and Equal Rights Exploratory Committee Final Report and
Recommendation to City Council
Maria Rodriguez, Committee Chair, presented the Committee's final report and stated the
Committee recommends this become a permanent committee. Council Member D. Gutierrez
stated the Neighborhood and Community Building Committee does not wish to take action at
this time.
MOTION: D. Gutierrez moved and Cousens seconded to postpone this discussion
until the next Council Business meeting. The motion carried by unanimous vote, Adkison
and A. Gutierrez absent.
Council Reports
A. Summary report regarding the 2017 Council Mentorship/Internship Program
Council Member D. Gutierrez and Senior City Attorney Harvey briefed Council on the report
and merits of the program.
B. Agenda preview meetings
Mayor Coffey stated at the last business meeting there was a discussion about reformatting
the inouncu ge meet with t meeting with the
full Council he no alt nate T sday P.M. em to work f a majority of Council.
MOTION: ndez v to orw ge a preview m tings as discussed.
The mono e t ck o e nd. Co cil embers D. G ierrez and Cousens
voiced con out sch uling an t beginni i January there ill be three new
members. After further discussion,
MOTION: Mendez moved and Coffey seconded to discuss this topic at the November
7, 2017 Council meeting. The motion carried by a 4-1 vote, D. Gutierrez voting no, Adkison
and A. Gutierrez absent.
Consent Agenda
Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there
were any additions or deletions from Council members present. Item 6L (agenda item 10) was
added to the consent agenda, which renumbered items 10 (agenda item 11) and 11 (agenda
item 12). The City Clerk read the Consent Agenda items, including resolutions and ordinances,
by title. (Items on the Consent Agenda are handled under one motion without further
discussion—see motion directly below.)
MOTION: Mendez moved and Cousens seconded to approve the consent agenda. The
motion carried by unanimous vote, Adkison and A. Gutierrez absent.
A. Approve payment of disbursements for the period September 1 – 30, 2017
B. 2016 Yakima Police Department Annual Report
C. Set dates of November 21 and December 5, 2017, for public hearings on the
Page 2 of 6
17
2018 Preliminary Budget for the City of Yakima
D. Set date of November 7, 2017, for a public hearing regarding the Ad Valorem Tax
(property tax) for Collection in 2018
E. Project Completion and Contract Acceptance for Scout Lake Construction, Inc. -
Project 2410 Airport Lane & 21 st Ave (Standard Motion V -B -Accept the project and
approve)
F. Project Completion and Contract Acceptance for Columbia Pumping &
Construction, Inc. - Project WW2444 Naches Sewer Rehabilitation (Standard
Motion V -B -Accept the project and approve)
G. Project Completion and Contract Acceptance for Belsaas and Smith Construction,
Inc. Project 1818 Lincoln Avenue Grade Separation Artwork & Elevated Sidewalk
Project (Standard Motion V -B -Accept the project and approve)
H. 3rd Quarter 2017 Claim Report and Resolution authorizing and approving 3rd
Quarter 2017 claims activity
RESOLUTION NO. R-2017-122, A RESOLUTION accepting and approving the 3rd Quarter
2017 Claim Report for the City of Yakima.
RESOLU'
agreement
McAllister
Resolution authoexecution of a land lease
f oral rizinthe perty MakimaNFIRM
reement with Chad Williams
r Field property
ition of a land lease
Air Terminal -
Resolution authorizing the Chief of Police's execution of the Provisional State and
Local Task Force Agreement and Addendum No. 1 to the Provisional State and
Local Task Force Agreement with the United States Department of Justice, Drug
Enforcement Administration
RESOLUTION NO. R-2017-124, A RESOLUTION authorizing the Chief of Police's
execution of the Provisional State and Local Task Force Agreement and Addendum No. 1 to
the Provisional State and Local Task Force Agreement with the United States Department of
Justice, Drug Enforcement Administration
K. Resolution authorizing annual renewal of the City Manager's authority to resolve
and settle any claims against or by the City of Yakima in an amount of $50,000 or
less, and to execute all documents necessary to the resolution or settlement of such
claims
RESOLUTION NO. R-2017-125, A RESOLUTION authorizing annual renewal of the City
Manager's authority to resolve and settle any claims against or by the City of Yakima in an
amount of $50,000 or less, and to execute all documents necessary to the resolution or
settlement of such claims.
L. Resolution authorizing an Interlocal Agreement with Yakima Valley Office of
Emergency Management to provide for the preparation and carrying out of plans in
the event of a disaster
Page 3 of 6
18
RESOLUTION NO. R-2017-126, A RESOLUTION authorizing an Interlocal Agreement with
Yakima Valley Office of Emergency Management to provide for the preparation and carrying
out of plans in the event of a disaster, for the protection of persons and property within the city
of Yakima.
7. Public Comment
0
John Everhart, City resident, complained about the alley between 7th and 8th Street.
Tony Sandoval, City resident, spoke in support of the Police Department and Officer Tovar.
Chad Stovar, City resident, spoke against Council's decision to waive the Toy Run fees.
Cassie Collins, non-resident, shared her concerns about detainees at the Tacoma detention
center, which is why she believes some people are fearful of interacting with police.
Tony Courcy, City resident, spoke on several topics.
Kristen Callahan, City resident, spoke on several topics.
Christy Dimas, City resident, asked who she would talk to about a miscarriage of justice. City
Attorney Cutter referred her to the Superior Court or Yakima County Commissioners as the
City has no jurisdiction over the case referenced.
Larry Mattson, City resident and Executive Director of Yakima Valley Conference of
Governmen+c�OG), nroe�a sumnW of ala1&g6j1ijjc1c &r " by YVCOG.
Public f
Recreal
Ken Wilkinson, Parks and Recreation Manager, reported on the plan.
?2 Parks and
Mayor Coffey opened the public hearing. Phil Hoge, City resident, spoke in support of the
resolution.
The City Clerk read the resolution by title only.
MOTION: Cousens moved and Mendez seconded to adopt the resolution. The motion
carried by unanimous vote.
RESOLUTION NO. R-2017-127, A RESOLUTION adopting the 2017-2022 Parks and
Recreation Comprehensive Plan.
9. Public meeting to consider citizen comments on the proposed 2018 Annual Action Plan for
Community Development Block Grant (CDBG) and HOME Fund Programs
Archie Matthews, Office of Neighborhood Development Services Manager, briefed Council on
the issue.
Mayor Coffey opened the public hearing and, with no one coming forward to speak, closed the
hearing. Mayor Coffey stated no action is required at this time, and there will be a second
public hearing on this issue on November 7, 2017.
Page 4 of 6
E9
CITY MANAGER UPDATE
10. Resolution authorizing temporary emergency cold weather shelters in the City of Yakima from
November 15, 2017 to March 15, 2018, and allowing a faith based shelter to operate during
this period of time
Joan Davenport, Community Development Director, briefed Council on the agreement, stating
this approval is not limited to Transform Yakima Together and would apply to any faith -based
organization. She stated state law declares that cities must allow faith based organizations to
run temporary encampments regardless of zoning. Mayor Coffey commented that the City has
no authority over where this shelter is located and shared her frustrations with YVCOG's timing
in the process.
Larry Mattson, YVCOG Executive Director, understands Council's frustrations with the
cyclicalness of the process and noted they would like to get out of that cycle and are looking at
the feasibility of one or two year contracts.
The following spoke against the agreement and shared their frustration with the lack of
transparency that the location of the shelter was not released to the public beforehand: Julia
and Rick Orser, non-residents, spoke on behalf of a group; John Gehlsen, City resident; Jean
Ragland, City resident; Aileen Kane, City resident; and, Lisa Castillo, City resident.
The following spoke in support of the agreement: Cassie Collins, non-resident; Brandon
Wilson, non-resident; Michael Elliott, City resident; Sage Morningstar, City resident;
and, Patricia Medina, City resident.
After furthe ouncil c ion, th ity r ad t resolution by le only.
MOTION: usen o d an . G c ded to adop a resolution. The
motion carri v
'Rendez in no, Adkison a A. Gutierrez absent.
RESOLUTION NO. R-2017-128, A RESOLUTION authorizing and directing the Yakima
Community Development Department to identify and implement a policy regarding temporary
emergency cold weather shelters in the City of Yakima, and providing that such policy shall be
valid only from November 15, 2017 through approximately March 15, 2018.
11. Resolution authorizing a lease with Transform Yakima Together to lease City owned property
for a temporary homeless encampment
Sara Watkins, Senior Assistant City Attorney, briefed Council on the agreement.
After Council discussion, the City Clerk read the resolution by title only.
MOTION: Cousens moved and Lover seconded to adopt the resolution. The motion
carried by a 4-1 vote, Mendez voting no, Adkison and A. Gutierrez absent.
RESOLUTION NO. R-2017-129, RESOLUTION authorizing the City Manager to enter into
a lease with Transform Yakima Together to lease City owned property for a temporary
homeless encampment
12. Other Business
13. Adjournment
MOTION: Mendez moved and Cousens seconded to adjourn to a City Council Study
Page 5 of 6
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Session on October 19, 2017, at 9 a.m. in the Council Chambers. The motion carried by
unanimous vote. Adkison and A. Gutierrez absent. The meeting adjourned at 9:12 p.m.
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YAKIMA CITY COUNCIL
STUDY SESSION
October 17, 2017
City Hall -- Council Chambers
9 a.m. -- MINUTES
Roll Call
Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council
Members Avina Gutierrez (arrived 9:39 a.m.), Dulce Gutierrez and Bill Lover
Staff: City Manager Moore, Financial Services Manager Lewis and City Clerk Claar Tee
Absent: Council Members Adkison (excused) and Cousens
2. Council Review of Proposed 2018 Budget - 3 of 4
City Manager
the airport.
PUBLIC WO
12
ay Pks, Utilities and
Scott Schafer Pu fic Works Director, named Public
LFTor s consists of nine divisions
consisting of 274 full time employees.
Parks & Recreation -- Tahoma Cemetery
Ken Wilkinson, Parks & Recreation Manager, reviewed the division's functions, performance
statistics and budget, as well as the cemetery budget. Assistant Mayor Mendez asked about
individual program budgets. City Manager Moore stated they will bring a list of program line
items to the next study session. Council Member Lover asked how senior tours are funded.
Mr. Wilkinson stated those are funded by the seniors themselves, with some administrative
costs covered by the City.
Streets & Traffic
Joe Rosenlund, Streets and Traffic Manager, reviewed the division's functions and
budget. He reported the street light replacement project is 35 percent complete; however,
there is a code issue with the Department of Labor and Industries on many of the street
lights, which has delayed replacements. Mr. Rosenlund commented that if the City receives a
significant snowfall this winter that they will not be calling in contractors due to the budget
situation. He stated the primary goals will remain schools, hospitals, main roads and hills;
however, residential areas will likely see a delay. Council Member D. Gutierrez asked about
alley paving between Lincoln and Fruitvale. Mr. Rosenlund stated Engineering may have a
clean air grant to pave some alleys, which they will bring additional information on. Council
Member D. Gutierrez stated she would like to review budget line items 135, 412, 413, 417,
423, 439, 444 and 449 in further detail at the next study session. There were no objections.
Equipment Rental - Environmental Fund
13
Richard Wonner, Fleet & Facilities Manager, reported on the division's functions and budget.
Transit
Alvie Maxey, Transit Manager, reviewed the division's budget and policy issues.
Refuse
Loretta Zammarchi, Refuse & Recycling Manager, reviewed the division's performance
statistics, budget and policy issues. Council Member Lover noted refuse employees receive
the highest survey satisfaction rates and would like to thank those employees.
UTILITIES
Water - Irrigation
Dave Brown, Water & Irrigation Manager, briefed Council on the division's personnel,
performance statistics and budget.
Wastewater - Stormwater
Mike Price, Wastewater Treatment Plant Manager, reviewed the division's mission,
performance statistics, policy issues and budget. Mr. Price reviewed a policy issue relating
to an agreement with a private property owner for sewer service. Public Works Director
Schafer stated he will bring back additional details on this agreement at the next budget
meeting.
YAKIMAAIR TERMINAL
Rob Peterson, Airport Manager, briefed Council on the Airport's performance statistics and
budget. Mr. Peterson also reviewed the Airport policy issues, noting one is related to raising
the parking fee by $1. Tara Lewis, Financial Services Manager, stated they will provide
details on the p e at tudy se 'on.
Council Memb . Guti e a p c sue xtT
ion to redirect
extra funding fr the 4t f y rati m o ,0sed fora City-
wide wellness f next ing at wo i de p c fety, afterograms, various
faith based gro non p fits to c togethe n hare infnd services they
provide. She envisions the funding going towards a non-profit, such as YPAL, for outreach
and marketing of the event. There were no objections.
Council Member D. Gutierrez requested the history on why other cities with utility taxes have
a cap.
3. Adjournment
MOTION: Mendez moved and D. Gutierrez seconded to adjourn to the next City
Council Business meeting today, October 17, 2017, at 6 p.m. in the Council
Chambers. The motion carried by unanimous vote, Adkison and Cousens absent. The
meeting adjourned at 11:42 a.m.
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AI m I M
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YAKIMA CITY COUNCIL
STUDY SESSION
October 19, 2017
City Hall -- Council Chambers
9 a.m. -- MINUTES
Roll Call
Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council
Members Avina Gutierrez (arrived 9:31 AM), Dulce Gutierrez and Bill Lover
Staff: City Manager Moore, Financial Services Manager Lewis and City Clerk Claar Tee
Absent: Council Members Maureen Adkison (excused) and Holly Cousens (excused)
2. Council Review of Proposed 2018 Budget - 4 of 4
City Manager Dima
th will b n bu res ations oT
operations.
Visitor and Ca er
John Cooper,d EO o i Valle o sm and ton, General
Manager of thevention Cen er, briefed ouncil on the, budget
and policy issues.
Capitol Theatre
Charlie Robin, CEO of the Capitol Theatre, and Carol West, Vice President of
Finance, reviewed the Capitol Theatre budget.
Community Relations
Randy Beehler, Communications and Public Affairs Director, reviewed the division's budget
and performance statistics and described their services and funding, which is from cable TV
franchise fees. Council Member D. Gutierrez stated she hopes in the future there could be
funding for Spanish subtitles for City Council meetings. Mr. Beehler stated the cost
estimates for real time captioning would be approximately $45,000 and for offline captioning
would be approximately $71,000 annually. Mayor Coffey asked staff to investigate grant
funding options for this service.
Municipal Court
Tara Lewis, Financial Services Manager, briefed Council on the Municipal Court history,
duties and budget. Ms. Lewis noted with the addition of electronic records management in
the near future, electronic payments should be available in approximately six months.
YakCorps
Financial Services Manager Lewis briefed Council on the YakCorps budget.
3
22
City Manager Moore, Financial Services Manager Lewis, Public Works Director Schafer,
Streets & Traffic Manager Rosenlund and Parks & Recreation Manager Wilkinson reported
on several items requested throughout the budget study sessions.
The majority of Council members present agreed the following policy issues would go
forward:
• Legal -- domestic violence conference
• Citywide services information/wellness fair (staff to bring back additional research)
• Trolley -- facility operations
• Randall Park completion
• Airport parking fee increase of one dollar
The majority of Council members present agreed the following revenue options would go
forward:
• Adjust utility cap
• Fund Transportation Benefit District -- vehicle tab fee at $20
• Parking fee in downtown core (staff to bring back additional scenarios
including keeping on street parking as it is)
After Council discussion regarding the Aquatic Center policy issue, the majority of Council
present agreed that Mayor Coffey and City Manager Moore should meet with the YMCA to
obtain additional information regarding the Aquatic Center, including a proforma and five year
budget forecas re co n.
City Manager M re and o ns lic rector eehler updated
Council on the mpia I b s ion p hi wi e adde o the next study
session agend oun ' e er D. ti ez tha d ity Manager oore and Financial
Services Mana is for it hard on putti t budget tog er.
Adjournment
MOTION: Mendez moved and D. Gutierrez seconded to adjourn to a City Council
Study Session on October 24, 2017, at 10 a.m. in the Council Chambers. The motion
carried by unanimous vote, Adkison and Cousens absent. The meeting adjourned at 11:19
a.m.
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READ AND CERTIFIED ACCURATE BY
ATTEST:
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
CITYCLERK MAYOR