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Home My WebLink AboutPSC Agenda packet 7-27-17 Council Public Safety Committee 2nd Floor Conference Room City Hall July 27, 2017 3:00 p.m. Members: Staff: Others: Councilmember Mendez (chair) City Manager Cliff Moore Councilmember Coffey Police Chief Dominic Rizzi Councilmember D. Gutierrez Fire Chief Bob Stewart Councilmember Lover (alternate) City Prosecutor Cynthia Martinez Brad Coughenour Scott Schafer Agenda 1. Approval of June 14, 2017 minutes 2. New Business a. Central Washington Catholic Foundation community forum – Kathleen Wilmes b. Cannabis education program – Jose Campos/Dustin Sandlin c. Report from YWCA d. Prosecution Division midyear report – Martinez 3. Old Business a. Body Camera policy issue – Rizzi b. Domestic Violence - Martinez c. Washington State Partnership Council on Juvenile Justice update – Moore d. Faith-based community update – Moore e. Public forum planning 4. Other Business 5. Information items 6. Recap of future agenda items 7. Audience Participation Council Public Safety Committee June 14, 2017 MINUTES Members present: Staff: Councilmember Carmen Mendez (chair) City Manager Cliff Moore Councilmember Kathy Coffey Chief Dominic Rizzi, Police Councilmember Dulce Gutierrez Chief Bob Stewart, Fire Prosecutor Cynthia Martinez, Legal Randy Beehler, Community Relations Terri Croft, Police Others present: Fenice Furgoso – Molina Heathcare The meeting was called to order at 3:02 p.m. 1. Approval of minutes of May 25, 2017 Coffey requested follow up information on the following items from the minutes: DAY request for downtown security camera inventory – the city manager’s office will follow up on this request; statewide coalition on juvenile delinquency and violence status – Moore reported the coordinator for this coalition is out of the office for the remainder of June but he will follow up with her upon her return; body cameras – there was a media report that the City was no longer interesting in/pursuing a body camera program. Rizzi reported this was incorrect information and staff is continuing to gather information for a comprehensive cost analysis. Mendez requested the cost analysis be presented at the next Public Safety Committee meeting. Coffey noted that her request for an updated on domestic violence PSAs was included with the agenda packet. She requested a PSA be presented/played at a future Public Safety Committee meeting. Gutierrez requested the minutes be amended to reflect her request for information on prosecuting domestic violence cases without a cooperating witness. It was MOVED by Gutierrez and SECONDED by Coffey to approve the minutes as amended. Motion PASSED unanimously. 2. New Business 2.a. Public Forum Planning Mendez opened the topic by stating the plan for the community forums is to utilize a different format than past forums. While past forums have been an open mike arena for the community to comment on their past experiences, the new format will be to engage the community in discussion for solutions by asking questions of the community. Gutierrez advised she had planned a forum for her district for June 17 at 4:00 p.m. at 8th St/D St. The forum will be outdoors and conducted in Spanish with English translation devises. Forum moderators will pose questions of the community to involve them in the process to identifying solutions to community issues. The forum is designed to cater to the demographics and needs of this particular neighborhood. The purpose is to get feedback from the community and facilitate conversation. She wants the neighborhood to understand that public safety is not all on the police, the community has to get involved. The forum will open with staff presenting what their various procedures are, how to report crime, and what some of their limitations are. The police department will provide some Spanish-language literature on Block Watch. Mendez will attend to take notes of the session, as Gutierrez will be attending as both a council member and a resident of the neighborhood. They will use the notes to plan for future forums. Coffey stated she felt it was a good plan. She added that Bishop Tyson had offered the services and parish facilities of the Yakima Catholic Dioses for these types of forums. Fenice Furgoso of Molina Health Care advised of some community outreach plans they had that could be in held in conjunction with the forum. They would like to hold community fiestas in local parks with information, give-aways, and classes. There was some concern that if this took place at the same time as the forum, it might take people away from the discussion, however, it could be scheduled for after the forum. Moore noted that they had hoped to have the officers attending be out of uniform, but they were going to have to have on-duty officer assigned to the event and they would need to be in uniform. There was discussion that it would be better to hold the community fiesta events on a different date than the forum to not compete. Gutierrez suggested looking for future dates for additional forums and keep the momentum going. Mendez stated that each council member would be responsible for their own forums in their districts, but they could assist each other. Coffey requested Gutierrez share her agenda and format for this forum with the other council members. 3. Old Business 3.a. Domestic Violence Gutierrez had asked for additional information on prosecuting domestic violence cases without victim cooperation. Martinez reported that she had not been able coordinate a meeting with David Soukup from the County Prosecutor’s Office, but she is still working to set up this meeting to discuss how the two prosecutor offices can assist each other. Beehler reported on the domestic violence PSAs. The first run was December-January, and the second run stated June 14. The City received permission from the group “No MAS” and will be running their PSAs soon. Scripts have been provided from the various groups and PSAs can be locally produced involving the council members. Beehler will send links to the current PSAs to the Public Safety Committee members. He requested suggestions for on-camera participants be sent to him. Gutierrez expressed her interest in the results from the meeting between city and county prosecution staff. 3.b. Faith Based Community Moore reported on a meeting he had with members of the faith based community. Members of various churches had stepped up to provide opportunities in the community, especially for children. A group of pastors created an “adopt a neighborhood” program and selected the Miller Park neighborhood to create a presence, walking children to and from the school bus, etc. Several are working on summer and after school programs at the Washington Fruit Community Center and Henry Beauchamp Community Center. One program is an “Urban Chef”, where 10-18 year olds can participate in a pop up restaurant for 3 nights. There is a mentorship program for youth incarcerated in the juvenile justice facility to help with re-entry training, education, business and social skills, etc. A group of the ministers are willing to serve as escorts for the shuttle diplomacy volunteer. There is additional follow up needed on that endeavor. All committee members expressed their appreciation to the faith community for their service. Mendez felt that tied in well with the full council meeting early this week regarding funding of summer youth programs. 4. Other Business 4.a. Arterial Cameras Martinez reported she spoke with Blaine Fritts from City of Woodinville. The total cost to set up their pilot program was $88,000 for three cameras, which were mounted at three different intersections, with a 30 day video loop. Cameras were set up near banks. Quality of video was too poor to assist with investigation. They determined they would need 4 cameras per intersection to provide any useful information. Their costs did not include the cost to monitor the video. It was not active surveillance, the video would be reviewed as needed. Additionally, the training requirement was intensive and time consuming. At the end of the pilot project, the program was discontinued. There was only one referral response on the WASPC board. Coffey suggested contacting vendors at the AWC conference to see what else might be available. Gutierrez felt the program is out of budget for the City of Yakima. 4.b. Legislative Meeting Coffey reported that she had contacted the governor’s office to see if there was financial assistance available to address the violence issues we were experiencing. She was contacted by Senior Policy Advisor Sonja Hallum, who suggested a meeting with local legislators to see if they would direct money to address suppression efforts. A meeting was quickly set up with the local legislators, which had a good turnout. City Manager Moore and Chief Rizzi made presentations on the issues. The discussion went from immediate suppression efforts to long term intervention and prevention plans. Representative Chandler asked we submit a letter to him as chair of the house finance committee to be shared with the committee, which has been done. He questioned whether it was true that Yakima and South King County were the only parts of the state that were experiencing this level of gang violence. Moore was advised by WASPC that is true. The governor’s office has expressed they want to put out the “hot spots” before the issue spreads throughout the state. Beehler reported he had spoken with lobbyist Jim Johnson, who had spoken with both Representative Johnson and Senator King, who both spoke positively about the meeting. The potential for the success of funding is unknown at this time. The 2nd legislative special session will adjourn on June 21 and they will most likely go immediately in a 3rd special session. Coffey advised that they would continue to put the message forward. They have also invited the governor to come visit the area. Mendez thanked Coffey and Gutierrez for their leadership and for coordinating the meeting. Gutierrez thanked Mayor Coffey for taking the initiative in coordinating the meeting and her thanks to Representative Johnson for his work on the issue. 5. Information items Rizzi reported on a joint operation between ATF, DEA, and Homeland Security to address community violence issues. A press conference tomorrow will be held to release the results of the operation. Martinez reported the first community diversion graduate will complete his program. A ceremony will be held on Tuesday, June 20 at 10:00 a.m. in Court Room #2. 6. Future Agenda Recap  Policy issue for body cameras  Update on Washington State Partnership Council on Juvenile Justice  Public forum planning  Domestic violence  Faith Based Community Coalition  DAY request for camera survey Coffey asked if the juvenile justice coalition position needed to go through the nominating committee process, or can the Public Safety Committee recommend a nominee. Moore stated the process should be whatever is standard for nominating a representative to a statewide committee or board. Coffey felt since it was directly related to public safety, it would be appropriate for the Public Safety Committee to recommend a nominee, and nominated Gutierrez to the position. Mendez supported this nomination and requested it be forwarded to the full committee at the June 20 meeting. Moore advised he needed to follow up with the coalition contacts to ensure the position was still open and that the city needed to formally join the coalition. After the follow up, it can be forwarded to the nominating committee. Gutierrez invited Furgoso to attend the NCBC committee, as she thought the Molina Health community outreach would fit in well with that committee as well. 7. Audience Participation There was no audience participation 8. Adjournment It was MOVED by Coffey and SECONDED by Gutierrez to adjourn the meeting. Motion PASSED unanimously and the meeting was adjourned at 3:55 p.m. Approved: 8. Adjournment BODY WORN CAMERA POLICY ISSUE REQUEST SUMMARY PROPOSAL The Yakima Police Department has conducted a body worn camera (BWC) pilot program. It has been proven that BWCs increase transparency and improve public trust with the police. Should this program be implemented, it is estimated that the start up cost for year 1 would be $395,300. The cost would modestly reduce in following years due to the one-time start up costs. The estimated 5-year program cost would be $1,764,098. PROPOSED ACTION DATE: (Please check all that apply) ☐Item was approved for 2017 Budget but is being postponed and re-budgeted to a future period (be sure to check which period below) ☐Budget in 2018 ☐Budget in 2019 ☐Budget in 2020 ☒Budget in future period (specify year) 2018-2022 EXPECTED COSTS Cost of postponement: $Click here to enter text. (check one) ☐ per year ☐ in total Cost of purchase or other expected costs that will have a financial impact: Click here to enter text. IMPACTS 1. Fiscal Impact – $395,300 in 2018. See attachment for years 2-5 estimates. 2. Proposed Funding Source – Funding source to be determined. Once determined, allocation would be $181,551 Police Capital for equipment; $266,789 General Fund for staffing increases; offset by estimated revenue of $53,040 to General Fund 3. Public Impact – Improve community trust in the police. 4. Personnel Impact – Increase of 1 Police Services Specialist 1 to process video, 1 Police Services Specialist 2 to process public disclosure requests, 1 Police Applications Specialist, and .5 FTE Legal Assistant 2 for additional public disclosure request support. Negotiations with YPPA regarding working conditions. 5. Required Changes in City Regulations or Policies – 6. Legal Constraints, if applicable – Adhere to requirements as defined in RCW 10.109 and RCW 42.56.240(14) 7. Viable Alternatives – Continue without BWC program. BWC Cost Analysis2018 2019 2020 2021 2022COBAN 156,040.63$ 117,960.72$ 117,960.72$ 117,960.72$ 117,960.72$ Additional server19,510.53$ Additional redaction software licenses6,000.00$ 1.0 FTE Police Services Specialist I ‐ processing video62,917.68$ 64,176.03$ 65,459.55$ 66,768.75$ 68,104.12$ 1.0 FTE Police Services Specialist II ‐ public records 64,169.34$ 65,452.73$ 66,761.78$ 68,097.02$ 69,458.96$ 1.0 FTE Police Applications Specialist99,813.98$ 101,810.26$ 103,846.46$ 105,923.39$ 108,041.86$ .5 FTE Legal Assistant II ‐ public records requests39,888.75$ 40,686.53$ 41,500.26$ 42,330.26$ 43,176.87$ Revenue(53,040.00)$ (54,080.00)$ (55,120.00)$ (57,200.00)$ (58,240.00)$ Annual Expenses:395,300.91$ 336,006.27$ 340,408.78$ 343,880.14$ 348,502.53$ 5 year program total:1,764,098.61$ Assumptions:Using pay rate of the person conduction the redaction, rate per video minute is $5.10 in year one. Estimate 2% increase annually.Estimate of 10 requests through PDR/week = 520 requests annuallyEstimate 50% of requests will be exempt from chargesEstimate of average officer contact time: 20 minutes