HomeMy WebLinkAbout2017-06-29 NCBC Agenda PktYakima City Council Committee
Neighborhood & Community Building Committee (NCBC)
Council Chambers, City Hall – 129 N 2nd St, Yakima, WA
Thursday June 29, 2017
3:30 p.m.
City Council City Staff
Councilmember Dulce Gutiérrez (Chair) Cliff Moore, City Manager
Councilmember Avina Gutiérrez Joan Davenport, Community Development Director
Councilmember Carmen Méndez Sara Watkins, Senior Assistant City Attorney
Councilmember Holly Cousens (alternate)
Agenda
1. Community Health Forum & Events in Yakima (Fenice Fregoso)
2. Post-Update on WSU Metro Center Proposal for Equity Study Review
3. Parks Updates (K. Wilkinson)
a. Memo – Meetings with Yakima Youth Soccer Association and Perry Tech & Follow-Up
Data
4. Summary of Homeless Funding Process
5. Board Appointed Reports – Standing Items
a. Comprehensive Plan Update (J. Calhoun)
b. Homeless Network (C. Méndez)
c. Parks & Recreation Commission (D. Gutiérrez)
d. Henry Beauchamp Community Center (A. Gutiérrez)
e. Historic Preservation (A. Gutiérrez)
f. TRANS-Action Committee (D. Gutiérrez)
g. Transit Development Plan / Transit Related Issues (D. Gutiérrez) – 05/10/2017 minutes
h. Ethics & Human Rights Committee (A. Gutiérrez) – 03/09/2017 & 05/18/2017 minutes
i. Community Integration Committee (D. Gutiérrez) – 05/08/2017 & 05/31/2017 minutes
j. Bike/Pedestrian Committee (C. Méndez)
6. Other Business / Requests
a. Memo – Council Mentorship/Internship Program Info
b. Possible Amendment to Municipal Code re: Overgrowth Vegetation on Properties
c. Approve Minutes of 05/18/2017
d. Recap of Deliverables for Next NCBC Meeting
e. Future Items –
• Review & Discussion of Previous Building Permit Fee Ordinances
• Final Approval of Subdivision of Land
f. Interpreter for Next Meeting (48-hr advance notice)
7. Audience Participation
Next Meeting: July 20, 2017
The complete agenda packet is available online at: https://www.yakimawa.gov/council/city-council-committees/
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MEMORANDUM
To: Council Member Dulce Gutierrez, Chair
Council Member Avina Gutierrez
Council Member Carmen Mendez
Neighborhood and Community Building Committee
From: Cliff Moore, City Manager
Date: April 30, 2017
Subject: Meetings with Yakima Youth Soccer Association and Perry Tech
I was asked to meet with representatives of the Yakima Youth Soccer Association (YYSA) and Perry
Technical Institute to discuss the agreements in place that require the City to maintain soccer fields on
the campus of Perry Tech. Specifically, I was asked to explore the impacts to both Perry Teach and YYSA
if the City were to be unable to continue to provide the maintenance for these soccer fields.
The agreements currently in place between the City, Perry Tech and YYSA are updated versions of the
original agreements that date from 1993. In short, these agreements enable YYSA to use the soccer
fields at Perry Tech for practices, games and tournaments during its soccer season, based on certain
conditions, mainly that Perry Tech students have to the fields during school hours. The agreements call
for the City to maintain the fields, primarily through mowing them in season. Perry Tech benefits from
the agreements in that the fields are maintained and are accessible for their students during the school
day. YYSA benefits by having access to the fields for their various activities. While there is a cost to the
City to provide the maintenance (approximately $39,000 a year in staff time to mow and provide
maintenance and repairs to the irrigation system, plus the use of City equipment), it has generally been
regarded as a benefit to the City to ensure that YYSA had a location at which they could provide a
healthy activity for young people in Yakima. In addition, YYSA has provided support to the City Parks and
Rec department by managing a number of soccer leagues for the community.
Along with Parks and Rec Manager Ken Wilkinson, I met with Perry Tech President Christine Cote on
April 20, 2017. Ms. Cote expressed appreciation for the long-standing agreement and she stated that
nothing in the school’s current plans would call for expansion into the current soccer fields. She also
noted that the school feels that providing access to YYSA is important for the community. She
understands that the City has budget challenges but she said that if the City was unable to continue to
provide the maintenance, the school could not afford to do so. She stated that they might return the
fields to agricultural production (hay). There is some possibility that Perry Tech will start a Landscape
Design program in the future and Ms. Cote said that if that were to happen, the area might be used as
outdoor lab space for that program.
On April 20, 2017, Ken Wilkinson and I also met with YYSA Board members Ron Mansfield, Jr; Ron
Mansfield, Sr. and Ron Sabari. They reported that YYSA serves between 500 and 600 Yakima youth each
year and that they serve many low income families. Through various fund-raising events over the years,
YYSA reports that they have invested approximately $85,000 in the soccer fields at Perry Tech, primarily
in the sprinkler system used to water the fields. Although their annual budget is approximately $175,000
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(generated through user fees and fundraising), they stated that they could not cover the cost of
maintaining the fields at Perry Tech. They use revenue for uniforms, referees and other support for their
activities. They stated that when they have tournaments they bring hundreds, if not thousands of
people to town for weekend stays so they believe that they do help with economic growth in the
community. They are currently working on expanding some areas for fields at Ahtanum Youth Park in
Union Gap, but those plans are not finalized, nor would they be likely to have enough space to replace
the fields at Perry Tech. The board members understand that the City has budget pressures, but they
expressed hope that the City would be able to continue maintain the fields at Perry Tech for the next
several years at least. We did ask the YYSA Board members if they are collaborating with SOZO and they
reported that to date, they have not developed a relationship with SOZO.
We did ask YYSA to provide some follow-up data to inform the conversation. Specifically, we requested
that they the total number of participants in the YYSA activities in 2016, along with the number of games
and practices at the Perry Tech fields. Finally, the YYSA board members had agreed to work with the
Yakima Sports Commission to develop an estimate of economic activity generated by their tournaments.
To date we have not received that information but we have followed up with an email requesting that
they provide that information in time to have it included in the next NCBC meeting packet.
003
To: Neighborhood & Community Building Committee
From: Cliff Moore, City Manager
Date: May 9, 2017
Subject: Follow-up Data from YYSA Regarding Program Participation and Economic Impact
Generated Through Use of Perry Soccer Fields
YYSA Perry Participant use:
20 teams X 18 rostered = 360 youth
4 fields X 7 Days week = 28 (field days a week)
4:30-8:30 weekday park access X 5 = 20 weekday hours
8:00-4:00 weekend use X 2 = 16 weekend hours
Total 36 park hours a week
360 players X (average 6+ hours a week per player game and practice field time) =2160
weekly park hours used per participant
(This figure does not include immediate and extended family park use; this number would
increase X 4 for a family of four)
Economic Impact Generated:
Here are the numbers from the 2016 Yak Attack tourneys:
Room Nights 1,500
Estimated Economic Impact $554,400
004
Yakima Valley Conference of Government Report:
Competitive Process Results in Changes for Yakima Valley’s
Homeless Program
For the first time ever, a competitive application process resulted in
significant changes to the Valley’s homeless funding ‘landscape.’
“Existing and new service providers will receive funding for new projects
that will help us break out of the emergency encampment cycle we’ve
been in. A potentially funded project includes a tiny-homes proposal led
by Transform Yakima Together,” said YVCOG Executive Director Larry
Mattson. Transform Yakima Together is the organization managing the
encampment near the old K-Mart this summer. Despite the efforts of
Yakima Neighborhood Health Services to provide services to campers,
last summer’s encampment at 3rd Street and Walnut Avenue quickly
became an unsafe and unsanitary community eyesore.
The competitive process resulted in reduced funding for Yakima
Neighborhood Health Services (from $1.4 million to $534,000), and no
funding for Triumph Treatment Services. “Twenty-one applications
were scored by our 7-member citizen panel. The panel includes Valley
residents from a variety of backgrounds including business, mental
health, clergy, local government and an at-large citizen. This committee
had difficult choices to make. They chose to emphasize longer-term
projects,” said YVCOG program manager Crystal Testerman. The
citizen panel focused on proactive long term solutions rather than
reactive emergency services. Because of this funding shift, there will be
some who try to cause fear that we will have hundreds of homeless
people on the streets now.
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When funding is shifted to a different homeless service provider, the
homeless person or family receiving services do not necessarily lose
their services. The new providers begin to serve these clients with either
the same services, or possibly with new services. The federal and state
funds determine how the providers can spend the money and what type
of services they can provide.
Utilizing the ZoomGrants online tool, the panel scored 21 different
applications, requesting more than $4.1 million, from an available pool
of $1.9 million. “The results of this first-ever competitive process change
the landscape for homeless services in the Valley in a good way,”
according to YVCOG Executive Committee Chairman Jim Restucci,
Mayor of Sunnyside. “New service providers with new ideas will receive
funds. With these recommendations from our citizen scoring panel
we’re turning the corner, taking steps to really get ahead of the
homeless problem.”
YVCOG staff is working with newly-funded agencies to make the
transition as seamless as possible for previously homeless clients.
Despite those efforts, we can expect to see some people become
temporarily homeless as old service contracts end and new contracts
begin. “We have a broad network of service providers. I know they’ll do
their best to ensure that their homeless clients continue to receive the
services they need,” said Crystal Testerman.
Although cutting off or reducing funds to current service providers was
difficult, we need to find solutions that deliver long term results. It is
costing our community millions of dollars each year providing services.
We need a different approach.
Homeless Program funds are public dollars. These funds come from
your federal taxes and local document recording fees. With your money,
we are required to manage these funds to ensure competitiveness and
compliance. The competitive process ensures that business is
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conducted with integrity, fairness, and openness. This provides any
qualifying organization with the chance to receive public funding.
Recommended 2017 Consolidated Funding Awards:
• Transform Yakima Together – $236,000 – Capital Improvement
Project – Construction of tiny homes to provide housing for
unsheltered families and individuals including chronically homeless.
• Yakima Neighborhood Health – $120,000 – Capital Improvement
Project – Construction costs associated with a transitional housing
unit to serve chronically homeless individuals, homeless veterans,
and homeless elderly over 62.
• Entrust – $100,000 – Community Investment Project – Certified Peer
Mentoring with case management and providing employment
opportunities for unsheltered families and individuals including the
chronically homeless.
• YWCA – $100,000 – Operating Costs – Operations for a housing
program, case management and emergency services for victims of
domestic violence.
• Rod’s House – 54,000 – Operating Costs – Operations for a youth
drop-in center to serve unaccompanied youth ages 13-24.
• Catholic Charities – $304,354 – Rental Assistance/Operating Costs
– Provide rental assistance/subsidy a.k.a. the Young Adult Housing
Program (YAHP) which serve homeless clients 18-24 years of age.
Services will include intensive case management.
• Northwest Community Action Center – $353,684 – Rental
Assistance – Provide permanent housing for families with children.
Also will provide essential needs items and potential housing
assistance for low income adults who are unable to work for at least
90 days with a disability referral from DSHS, a.k.a Housing and
Essential Needs (HEN) clients.
• Yakima Neighborhood Health – $414,000 – Rental Assistance –
Provide essential needs items and potential housing assistance for
low income adults who are unable to work for at least 90 days with a
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disability referral from DSHS, a.k.a Housing and Essential Needs
(HEN) clients.
• Lower Valley Crisis Services – $46,665 – Emergency Shelter –
Provide emergency shelter including case management for victims of
domestic violence with geographic focus in the Lower Valley.
• Transform Yakima Together – $180,000 – Emergency Shelter –
Provides a 24-hour “managed” encampment while in the process of
acquiring a permanent facility for a low barrier homeless shelter
serving unsheltered individuals and couples including the chronically
homeless.
YVCOG Contacts:
574-1550
Crystal Testerman, Homeless Program Manager
Larry Mattson, Executive Director
Posted on Posted June 8, 2017
008
TRANSIT CITIZENS ADVISORY COMMITTEE
5/10/17
MEETING MINUTES
Meeting was called to order by Alvie Maxey at 5:30 P.M.
AGENDA ITEMS:
1. Alvie began the meeting by introducing himself and the staff that was a part of the meeting.
Members present from staff included: Alvie Maxey, Transit Manager; Naeem Kara, Transit
Office Assistant; Jeff Beaver, Transit Operations Supervisor; Jennifer Orlando, Community
Transportation Coordinator; and Agustin Ortega, Transit Operations Specialist.
2. Alvie indicated that we will be having a new staff member join our Transit team. Anne
Barrett will be the new Planner for Yakima Transit, and she will be starting on June 1st.
3. Jeff indicated that 4 new 35’ buses were received and put into service in April. The 4 new
buses replaced 4 older buses, and have a new wheelchair restraint system. This system has an
impressive safety history for wheelchair patrons, and is a lot more convenient for the drivers and
passengers to use.
4. Jeff stated that Transit has ordered 12 new Simme Seat benches.
These benches will be placed at stops where seating is needed and
traditional benches may not be the best fit. As these seats are fixed to
sign posts, there is also the potential to post route schedules on the
posts.
5. Jeff then discussed the new Remix software that was purchased by
Transit. This software will help Transit review and modify its existing
routes to provide better service to the community. Alvie indicated that ultimately he would like
to be able to provide service to where someone can get to their destination within a half-an-hour,
and this software would help accomplish that goal.
6. Jennifer brought up the Bus to Pools program. This is a program that is held every Summer
to transport people from Transit bus stops to the pools and back at no charge, so long as there is
paid entry into the pools. This benefits Yakima Transit, as it promotes the service and increases
ridership, while also helping to promote the Yakima Pools. She also stated that the tickets for
this year have been updated, and that the Pools employees will be responsible for collecting and
distributing the tickets.
7. The 4th of July Shuttle Bus will be providing service from 3 different locations (to be
announced at a later date) to the Yakima Fairgrounds for the annual Fireworks display.
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8. The Summer Bus Books are scheduled to be released and on the buses by June 5th. The major
changes in the upcoming book are:
Eliminations of School Runs for the Summer Quarter (as per usual)
Elimination of the Mid-morning Seasonal run on the Ellensburg Commuter (as per usual)
Adding a Special Events page to encompass the 4th of July Runs, and the Bus-to-Pools
program.
Rerouting of Rt. 10: Turning on 1st St. from Fremont Ave, instead of following Fremont
Ave and turning on N. Wenas, and circling around to Naches Ave, then making the turn
onto 1st St.
Adjusting some time points, routine maintenance, etc.
9. Jennifer explained that the Dial-A-Ride recertification process had been completed. She
indicated that the next project on the docket was to begin the recertification process for the
Reduced Fare Bus Passes.
10. Jen indicated that there were no new Dial-A-Ride vehicles being purchased for this year, as
the current fleet is up to date. For Vanpool, Jen indicated that she was planning on getting 2
minivans (Dodge Caravans) and a 12-passenger van (Ford Transit).
11. Naeem discussed the grants that Transit had received for the next biennium (2-year period):
Ellensburg Commuter Assistance
Funding to add some new bus shelters
OPEN DISCUSSION:
12. Alternative Fuel Updates: Alvie brought up that Transit received a sample electric bus to
test. The Equipment and Facilities Manager has recommended looking into biodiesel. Biodiesel
is convenient because it is currently the best short-term option for us. Electric buses are still
being considered, and are possibly a better long-term alternative in the future.
13. Westside Transit Center Updates: Alvie indicated that this is a hope for the future. He
indicated that this would take a lot of effort to advance on this proposal, but he is looking
forward to exploring further options once the new Planner is on board.
14. Sidewalk Improvements: Alvie indicated that the Streets department had recommended
sidewalk improvements on 40th Ave as an option. This is a very high-traffic area, and Yakima
Transit has a high level of service along 40th. This is still in the discussion/exploratory stage.
15. Transit Budget: It was inquired if there were any Transit budgetary issues that were going
to be presented to Council. Alvie indicated that the only items that were going to be presented to
Council were the grants that were received.
16. Commuter Ridership: It was inquired how the ridership was for the Commuter. Alvie
replied that the Commuter was doing especially well with the restoration of the two original
stops in Ellensburg (the Safeway and Super 1 stops). Although, with the Summer coming and
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school being out, Alvie explained that the ridership will probably be dropping for the next
season, until school (CWU) restarts.
17. Website Updates: Naeem explained that the newest posts on the website are located at the
top. There are other posts that are on the website, which must be kept due to retention
guidelines.
18. Where’s My Bus? App: Agustin indicated that he is working on updating the app and
trying to have the map refresh (update the bus location) quicker.
19. Bikes & Peds Meeting: One of the attendees, Shirley Strader spoke of her involvement in
the Bikes & Peds Committee. She indicated that the committee worked closely with the City
Council on matters affecting transportation within the city. She explained that she would like to
promote Transit and encourage more people to ride. Alvie stated that he was very appreciative
of that fact.
20. Transit School Bus: It was inquired if Transit ran a school bus for kids. Alvie indicated
that we have routes that provide service to many school kids, although Transit cannot provide
“specialized service” to school kids.
21. Peartree Stop Changes: The adjustments to Routes 3 & 4 were very positive and very
much appreciated by the public. There was a new bench placed at the stop, and recently, there
was a request has to place a Bus shelter near there (which is being looked in to).
21. Emergency/ADA Service: One of the attendees inquired about whether or not Yakima
Transit provided long-distance emergency service. For example, an individual had to be driven
from Ellensburg to the University of Washington for an emergency procedure. The drive had to
be done within a 3-hour period, and the patient had to remain at the hospital for approximately 5
hours. Alvie indicated that People For People is an organization that provides this kind of
service. Jennifer also brought up that Angel Flights typically provides medical transportation for
emergency situations.
Meeting was adjourned at 6:45 P.M.
Next Meeting will be held on August 16, 2017.
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M E M O R A N D U M
November 22, 2016
TO: Jack Irion, Superintendent, Yakima School District
FROM: Council Member Dulce Gutiérrez
Helen A. Harvey, Senior Assistant City Attorney
SUBJECT: Memorandum on Mentorship/Internship Program with the City of Yakima
The City of Yakima is pleased to announce a mentorship and internship program for students in
high school in coordination with the Yakima School District.
This will be an exciting opportunity for students to learn about and increase their knowledge of
government. Our program offers high school students the opportunity to study the local
government process up close, and if selected for employment next spring, to gain paid work
experience at the City next summer.
A. Mentoring Program involving Participation in Civic Affairs and City Government
Students may apply to participate in the program who are in high school in the Yakima School
District in the 10th, 11th or 12th grade. Seven students will participate in the program. The
seven Yakima City Council members are eager to mentor and work with the students. Initially a
City Council member will meet with the students, discuss the program and expectations for
those students who will be participating in the mentorship program, and answer questions.
During the school year, the students are expected to “job shadow” with a City Council member
while the Council member is participating in City Council activities on three different times
through the school year for approximately one to two hours on each occasion. The student will
attend at least one hour of a City Council meeting or City Council committee meeting during the
school year. City Council meetings usually begin at 6 p.m. on the first and third Tuesdays of
each month. Other City Council meetings are scheduled at other times.
B. Paid Internships at City of Yakima
If a student participates in and meets the expectations of the mentoring program during the
school year, the student will be eligible to apply for a paid internship position working at the City
of Yakima during the summer months. Full time and/or part time positions will be available for
up to 7 students in the summer. The application and hiring process for the paid internship
positions will start in approximately March 2017. The interns who are hired will begin
employment in June 2017.
032
Memorandum re Mentorship/Internship Program
November 22, 2016
Page 2
Interns hired for the summer will be matched with the offices of City staff based on the needs of
the City and their interests. Interns share these basic responsibilities and also may take on a
variety of special projects.
• Attend some City Council committee meetings and City Council meetings
• Draft letters and memos
• Assist with daily office work and city work tasks, which could involve field work
• Participate in intern classes, workshops and training
• Maintain professional, non-partisan conduct
cc: Cliff Moore, City Manager
033
MEMORANDUM
To: Yakima City Council Neighborhood and Community Building Committee
From: Joan Davenport, Director of Community Development
Helen Harvey, Senior Assistant City Attorney
Sara Watkins, Senior Assistant City Attorney
Date: May 26, 2017
Subject: Status of Mentorship and Internship Program
At the May 18, 2017 Neighborhood and Community Building Committee meeting, Luz Gutiérrez
spoke under “Audience Participation” to request information and a status update about the City
Council Mentorship-Internship Program.
The City Council implemented the Mentorship-Internship program for school year 2017. A total of
seven high school students from the Yakima School District were offered placement in the program.
The Yakima School Superintendent determined 3 students would come from Eisenhower High
School, 3 from Davis High School and 1 from Stanton Alternative School. The schools made the
entire determination as to which students were chosen for the internship, although the students must be
at least sixteen years old to participate.
Each student was placed with a City Council member for the mentorship portion of the program. The
requirements of the mentorship program are included in this memo for information (see below).The
mentorship component was essentially a job shadow program between the City Council member and
the student. If the Mentorship portion was completed, the student had the option to apply for a paid
summer internship with the City of Yakima. Applications for the Internship are due by Friday, June 2,
2017. As of the writing of this status memo, two students have applied for the Internship.
Selected interns will have the opportunity to work within a City department during the summer. The
Community Development Department intends to give two Interns the task of collecting sidewalk
condition data to further the asset inventory. Other Departments will also have tasks available. We
anticipate students will be able to select their preferred task from those offered by the Departments.
The Internships will begin once school is dismissed for the calendar year, in mid-June.
034
CITY OF YAKIMA MENTORSHIP – INTERNSHIP PROGRAM
FOR HIGH SCHOOL STUDENTS
The City of Yakima is pleased to announce a mentorship and internship program for students in high
school in coordination with the Yakima School District.
This will be an exciting opportunity for students to learn about and increase their knowledge of
government. Our program offers high school students the opportunity to study the local government
process up close, and if selected for employment next spring, to gain paid work experience at the City
next summer.
A. Mentoring Program involving Participation in Civic Affairs and City Government
Students may apply to participate in the program who are in high school in the Yakima School District
in the 10th, 11th or 12th grade. Seven students will participate in the program. The seven Yakima City
Council members are eager to mentor and work with the students. Initially a City Council member will
meet with the students, discuss the program and expectations for those students who will be
participating in the mentorship program, and answer questions.
During the school year, the students are expected to “job shadow” with a City Council member while
the Council member is participating in City Council activities on three different times through the school
year for approximately one to two hours on each occasion. The student will attend at least one hour of
a City Council meeting or City Council committee meeting during the school year. City Council meetings
usually begin at 6 p.m. on the first and third Tuesdays of each month. Other City Council meetings are
scheduled at other times.
B. Paid Internships at City of Yakima
If a student participates in and meets the expectations of the mentoring program during the school year,
the student will be eligible to apply for a paid internship position working at the City of Yakima during
the summer months. Full time and/or part time positions will be available for up to 7 students in the
summer. The application and hiring process for the paid internship positions will take place in May
2017. The interns who are hired will begin employment in June 2017.
Interns hired for the summer will be matched with the offices of City staff based on the needs of the City
and their interests. Interns share these basic responsibilities and also may take on a variety of special
projects.
• Attend some City Council committee meetings and City Council meetings
• Draft letters and memos
• Assist with daily office work and city work tasks, which could involve field work
• Participate in intern classes, workshops and training
• Maintain professional, non-partisan conduct
035
Yakima City Council Committee Minutes
Neighborhood & Community Building Committee (NCBC)
City Council Chambers, City Hall
May 18, 2017
Committee Members Staff
Dulce Gutiérrez (Chair) Cliff Moore, City Manager Ken Wilkinson
Avina Gutiérrez Joan Davenport, Community Dev Director Scott Schafer
Carmen Méndez (absent) Sara Watkins Rosalinda Ibarra
Joseph Calhoun Alvie Maxey
Chair Dulce Gutiérrez called the meeting to order at approximately 2:02 p.m. She noted Mendez’ excused
absence and reported a couple agenda items will be postponed.
Post-Update on WSU Metro Center Proposal for Equity Study Review –A study session with the full Council
will be held on June 6th; the time is yet to be determined. This item was postponed.
Meetings with Yakima Youth Soccer Association and Perry Tech & Follow-up Data – This item was
postponed to the June meeting.
Board Appointed Reports – Standing Item
Comprehensive Plan Update – Calhoun reported that the Yakima Planning Commission held a public
hearing on May 10th and recommended approval of plan with some suggested changes. The City Council
public hearing will be June 6th.
Homeless Network – No report for the Homeless Network. Moore noted developments occurring at Camp
Hope including the H.O.T. (Homeless Outreach Team), possibility of expanding services to assist more
people. He will be meeting with the camp director Andy Ferguson to receive further updates specific to the
funding requested through YVCOG for a physical shelter location.
Parks & Recreation Commission – Wilkinson recapped the May meeting. Topics that were discussed
include: historic tours of Tahoma Cemetery by Ellen Almendinger; shared preliminary data regarding
eastside pool in advance of the Council study session on May 30th; updates to the Parks Plan; the bids for
Randall Park redevelopment for the pond and parking lot went back out; Cherry Park and Chesterley Park
playgrounds installed; the passing of longtime commission member Mark Nixon.
Henry Beauchamp Community Center – Wilkinson and Schafer summarized the quarterly meeting held on
April 25th. A. Gutierrez informed the public about a community forum that will be held at the center on
Friday May 19th.
Historic Preservation – The next meeting is May 23rd. The commission is continuing with outreach efforts
by having a presence at the Yakima Farmer’s Market on the second Sunday of June, July, and August.
TRANS-Action Committee – The next meeting is May 24th at 2:00 p.m.
Transit Development Plan/Transit Related Issues –The next meeting is August 16th at 5:30 p.m. in the
Public Works Training Room. The May 10th minutes will be included in the next NCBC agenda packet.
Ethics & Equal Rights Committee – Their next meeting is May 18th at 5:30 p.m. A joint meeting of the
Ethics & Equal Rights Committee and the Community Integration Committee will be scheduled at a future
date. The quarterly report to Council is scheduled for June 20th.
Community Integration Committee – The next meeting is May 31st. The minutes of April 10th and April 26th
are included in the agenda packet.
Bike/Pedestrian Committee – Mattoon reported the following topics discussed at their May 9th meeting
which included: approval recommendation of the 2040 Transportation Plan. Their next focus project is to
finalize the Bicycle Master Plan.
Procedure for Responding to Complaints – In response to a previous citizen inquiry, Moore and Davenport
provided a memo which outlined the procedures for responding to complaints received.
Approve Minutes of 4/20/2017 – Motion made by A. Gutierrez, seconded by D. Gutiérrez, to approve the
minutes of 04/20/2017 as presented; motion carried by unanimous vote.
Page 1
036
Recap of Deliverables – Staff reviewed the list of deliverables from this meeting.
• Add the YYSA and Perry Tech Follow-up meeting discussion and the Post-Update on WSU Metro
Center Proposal to the June NCBC agenda
• Prepare for the June 6th Council study session on the WSU Metro Center proposal for the Equity
Study
D. Gutiérrez reminded the public that interpretation services need to be requested 48 hours in advance.
Audience Participation – Luz Bazan Gutierrez, District 3 city resident, requested a status update about the
Council mentorship/internship program and information about the students that are participating. She
expressed the importance of offering opportunities for disadvantaged individuals. Staff will provide her with
a status report.
Adjourn – D. Gutiérrez adjourned this meeting at 2:36 p.m. The next meeting is scheduled for Thursday June
15, 2017.
Approved by:
Date Approved:
Prepared by: Rosalinda Ibarra, Community Development Administrative Assistant
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FINAL APPROVAL OF SUBDIVISIONS OF LAND
BACKGROUND:
On April 27, 2017, Governor Jay Inslee signed into law Senate Bill 5674, providing a
local option to allow administrative approval of the final plat process on long
subdivisions. Specifically, the new law allows local jurisdictions to change the final plat
approval process for subdivisions from a legislative approval process to one that is
administrative, meaning local governments can delegate final plat approval to planning
directors or other designated authorities. It is a strictly local option for city and county
councils who choose to make the change.
The change brings final long plat approvals into alignment with the approval process for
short plats (nine or fewer lots) authorized under RCW 58.17. As with short plats,
planning departments currently make final decisions on building permits, variances,
administrative conditional use permits, shoreline substantial development permits,
binding site plans, and boundary line adjustments, among others. Administrative
approvals in land use matters are not unprecedented.
The change is intended to provide significant efficiencies in many jurisdictions where it
can take a long time to get a final plat through the legislative process. The new law
(Chapter 161, 2017 Laws) becomes effective July 23, 2017.
SUBDIVISION APPROVAL:
Approval of subdivisions in Washington state involves a two-step process: 1) approval
of the preliminary plat, which is a drawing that shows the general layout of a
subdivision; and 2) approval of the final plat, including a final drawing of the subdivision
prepared for filing with the county auditor that contains all elements and requirements
set forth in state statutes and local regulations.
Preliminary plat approvals are made by legislative authorities in counties and cities and
include all conditions that must be satisfied before construction begins. By the time a
preliminary plat is approved, all building and environmental issues must be resolved.
Final plat approval certifies that all conditions of preliminary plat approval have been
satisfied. At the final plat approval stage, the process is essentially administrative. It is
not discretionary if all conditions have been met, and that is determined by final
inspections of the permit granting agency of the city or county.
RIGHTS OF APPEAL:
Under this new law, preliminary plat approval remains the sole province of elected
councils, often delegated to a professional hearing examiner. It does not change any
environmental requirements, nor the public process or ability to appeal. Allowing
administrative approval of the final plat process in no way affects any party’s appeal
rights. Citizens retain all Land Use Petition Act (LUPA) appeal rights under this new
law, and preliminary plats may still be appealed to a jurisdiction’s legislative authority or
hearing examiner.
038
BENEFITS OF ALLOWING ADMINISTRATIVE APPROVAL OF THE
FINAL PLAT PROCESS:
In larger jurisdictions legislation to approve final plats is often delayed due to more
pressing business before city and county councils, such as budget adoption or other
major legislation that can consume several weeks. As a result, a final approval can be
delayed, sometimes for months, even though a project is ready to go and substantial
investments have been made.
Delegating final plat
approval to planning
directors or other
designated authorities
could save weeks and
even months of delay in
getting on council
agendas for final
approval in what is
largely a pro forma
action. Eliminating this
step will also save staff
time associated with preparing the final plat package for council.
Furthermore, allowing administrative approval of final plats will bring greater efficiency
to the permit process, which is important for promoting housing affordability. In
homebuilding, time is money, and anything that reduces unnecessary delays in the
permit process helps to lower another cost pressure on housing.
Administrative Approval of Final Plats:
Saves Time
Brings Greater Efficiency to Permit
Process
Reduces an Unnecessary Cost
Pressure on Housing
039
SPONSORED PROJECT AGREEMENT
ORSO # 132288
I. PARTIES
1.1 This Agreement is made and entered into by and between Washington State
University (WSU), an institution of higher education and an agency of the state of
Washington, and the City of Yakima (SPONSOR). In this Agreement, the above
entities are jointly referred to as PARTIES.
II. PURPOSE
2.1 This Agreement provides the terms and conditions for a sponsored project which
is of mutual interest and benefit to WSU and SPONSOR.
2.2 The performance of such sponsored project is consistent, compatible, and
beneficial to the academic role and mission of WSU as an institution of higher
education.
III. DEFINITIONS
3.1 “Budget” shall mean the Project Budget contained in Attachment B–Budget,
which is hereby incorporated by reference.
3.2 “Project Director(s)” shall be Martha Aitken.
3.3 “Sponsor Liaison” shall be Joan Davenport a SPONSOR employee, the Director
of Community Development for the City of Yakima, designated by SPONSOR to
be the primary contact with the Project Director.
3.4 “SCOPE OF WORK” shall mean the sponsored project, under the direction of the
Project Director, described in Attachment A–Scope of Work, Attachment B-
Budget and any other attachments which may provide additional information on
the sponsored project to be performed.
3.5 "Confidential Information" shall mean information in written, graphic, oral, or other
tangible form protected by trade secret or other right of non-disclosure, including
without limitation algorithms, formulae, techniques, improvements, technical
drawings, technical data, and computer software.
3.6 “Intellectual Property” shall mean any Invention, Copyright, Trademark and/or
Proprietary Information produced under the SCOPE OF WORK.
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3.7 “Invention” shall mean certain inventions and/or discoveries conceived and/or
reduced to practice in performance of the SCOPE OF WORK and resulting
patents, divisionals, continuations, or substitutions of such applications, all
reissues and foreign counterparts thereof, upon which a WSU employee or agent
is a named inventor.
3.8 “Invention Disclosure(s)” shall mean a written disclosure of a potentially
patentable Invention(s) provided to WSU’s Office of Commercialization (WSU-
OC).
3.9 “Copyright” shall mean any work developed under the SCOPE OF WORK that is
subject to copyright under copyright law.
3.10 “Proprietary Information” means all data, sequences, and any other information
obtained or developed during the course of the SCOPE OF WORK.
3.11 “Trademark” shall mean any trade or service marks developed under the SCOPE
OF WORK whether or not registered under either state or federal trademark law.
IV. SCOPE OF WORK
4.1 SPONSOR acknowledges that this Agreement is for the performance of the
SCOPE OF WORK as defined in Section 3.4 of this Agreement which shall be
entitled “Yakima Asset Inventory Data Validity and Analysis.”
4.2 WSU agrees to use its reasonable best efforts to perform the SCOPE OF
WORK. WSU does not represent or guarantee that the desired results will be
obtained under this Agreement.
4.3 Reporting Requirements.
4.3.1 Progress Reports. WSU shall provide written reports on the progress of
the SCOPE OF WORK as follows: One written report after Phase 1 of the
SCOPE OF WORK, and one written report after Phase 2 of the SCOPE
OF WORK.
4.3.2 Final Report. A final written report shall be furnished at the completion of
the Contract Term.
V. GENERAL TERMS AND CONDITIONS
In consideration of the mutual promises and covenants contained herein, the PARTIES
agree to the following terms and conditions.
5.1 Period of Performance. The specific period of performance for the SCOPE OF
WORK shall be that the SCOPE OF WORK is completed ninety (90) days after
the effective date of this Agreement, unless a time extension is mutually agreed
upon in writing between the PARTIES in accordance with this Agreement.
5.2 Funding. SPONSOR agrees to reimburse WSU for services performed under
this Agreement in the maximum amount of $25,100.00 in accordance with the
following payment schedule:
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Payment upon invoice from WSU
5.3 Project Budget. Attachment B–Budget sets forth the Project Budget. Deviations
from this Project Budget may be made to and from any expenditure object within
the WSU system as long as such deviation is reasonable and necessary in the
pursuit of the SCOPE OF WORK. The total amount identified above may not be
exceeded without prior written amendment to this Agreement signed by the
PARTIES.
5.4 Invoices. Periodic invoices will be provided, in accordance with 5.2, but not more
often than monthly, using the standard WSU invoice. Payments are due to WSU
within forty-five (45) days from the WSU invoice date. Checks should be made
payable to Washington State University and sent to: Washington State
University, Cashier’s Office – SPS, PO Box 641025, Pullman WA 99164-1025.
Invoices should be sent to:
Name/Title: Joan Davenport Phone: 509-575-6417
Address: 129 N. 2nd Street Fax:
Address: E-mail: joan.davenport@yakimawa.gov
City/State/Zip: Yakima, WA 98901
5.5 Equipment. No equipment shall be purchased with funds provided by SPONSOR
under this Agreement.
5.6 Key Personnel. The Project Director may select and supervise other project staff
as needed to perform the SCOPE OF WORK. No other person will be
substituted for the Project Director except with SPONSOR’s approval.
SPONSOR may exercise Termination for Convenience provisions of this
Agreement if a satisfactory substitute is not identified.
5.7 Control of Scope of Work. The control of the SCOPE OF WORK rests entirely
with WSU. However, the PARTIES agree that WSU, through its Project Director,
shall maintain communication with the designated liaison for SPONSOR. WSU’s
Project Director and SPONSOR’s Liaison shall mutually define the frequency and
nature of these communications.
5.8 Confidential Information.
5.8.1 To the extent allowed by law, WSU and SPONSOR agree to use
reasonable care to avoid unauthorized disclosure of Confidential
Information, including without limitation taking measures to prevent
creating a premature bar to a United States or foreign patent application.
Each party will limit access to Confidential Information received from
another party hereto to those persons having a need to know. Each party
shall employ the same reasonable safeguards in receiving, storing,
transmitting, and using Confidential Information that prudent
organizations normally exercise with respect to their own confidential
information of significant value.
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5.8.2 Confidential Information shall include written, graphic, or oral
communication. Confidential Information shall not be disclosed by the
receiving party to a third party for a period of five (5) years from receipt of
such information or until a patent is published or the Confidential
Information is published by the disclosing party or unless the disclosing
and receiving parties agree otherwise and in writing at the time of
disclosure. Third parties shall include all governmental offices.
5.8.3 The terms of confidentiality set forth in this Agreement shall not be
construed to limit the parties' right to independently develop products
without the use of another party's Confidential Information.
5.8.4 Confidential Information shall not include information which:
5.8.4.1 was in the receiving party's possession prior to receipt of
the disclosed information;
5.8.4.2 is or becomes a matter of public knowledge through no
fault of the receiving party;
5.8.4.3 is received from a third party without a duty of
confidentiality;
5.8.4.4 is independently developed by the receiving party;
5.8.4.5 is required to be disclosed under operation of law;
5.8.4.6 is reasonably ascertained by WSU or SPONSOR to create
a risk to a trial subject or to public health and safety.
5.8.4.7 is subject to the State of Washington Public Records Act.
5.8.5 It is understood that as an educational institution of the state of
Washington, WSU is subject to Washington State laws and regulations
including the Washington Public Records Act, RCW 42.56 et seq.
(http://apps.leg.wa.gov/RCW/default.aspx?cite=42.56). If a Public
Records Act request is made to view SPONSOR’s Confidential
Information, and WSU’s Public Records Officer either determines that no
exemption to disclosure applies or is unable to determine whether an
exemption to disclosure applies, WSU will notify SPONSOR of the
request and the date that such records will be released to the requester
unless SPONSOR obtains a court order enjoining that disclosure. If
SPONSOR fails to obtain a court order enjoining disclosure, WSU will
release the requested information on the date specified.
5.9 Publication. WSU reserves the right to publish or permit to be published by WSU
employees the results of the SCOPE OF WORK undertaken by WSU employees.
To prevent untimely disclosure or exploitation of SPONSOR Confidential
Information, WSU shall provide SPONSOR Liaison with a copy of any proposed
publication resulting from the SCOPE OF WORK at least thirty (30) days prior to
submission for publication. SPONSOR shall have thirty (30) days (the "Pre-
publication Review Period") from receipt of the draft to review the proposed
publication. If SPONSOR determines that SPONSOR Confidential Information is
included in the proposed publication, WSU will at SPONSOR's request remove
such SPONSOR Confidential Information prior to submission for publication. If
the proposed draft publication contains SPONSOR Confidential Information, the
SPONSOR may request that WSU’s submission of the draft for publication be
delayed for up to sixty (60) days beyond the end of the Pre-publication Review
Period. If SPONSOR seeks to delay publication, SPONSOR shall make such
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request in writing prior to the expiration of the Pre-publication Review Period
together with identification of the information or materials of concern and reasons
why delay is warranted. WSU may delay publication by ninety (90) days to allow
WSU or SPONSOR, as the case may be, to seek patent protection.
5.10 Publicity. SPONSOR shall not include the name of Washington State University,
WSU, or any of either entity’s Trademarks in any advertising, sales promotion, or
other publicity matter without prior written approval of the President of the
University or his or her designee.
5.11 Termination for Convenience. This Agreement may be terminated by either party
hereto upon written notice delivered to the other party at least thirty (30) days
prior to the intended date of termination. By such termination, neither party may
nullify obligations already incurred prior to the date of termination. In the event of
Termination for Convenience of this Agreement by SPONSOR, SPONSOR shall
pay all reasonable costs and non-cancelable obligations incurred by WSU as of
the date of termination.
5.12 Termination for Cause. In the event either party shall commit any material
breach of or default in any terms or conditions of this Agreement, and also shall
fail to remedy such default or breach within sixty (60) days after receipt of written
notice thereof, the non-breaching party may, at its option and in addition to any
other remedies which it may have at law or in equity, terminate this Agreement
by sending notice of termination in writing to the other party to that effect.
Termination shall be effective as of the day of receipt of such notice.
5.13 Termination Obligations. In addition to those obligations set out in 5.11 and 5.12,
termination of this Agreement shall not relieve either party of any obligations
incurred prior to the date of termination including, but not limited to, any
obligation of the SPONSOR to pay the option fee set forth in Article 5.16.
5.14 Dispute Resolution. Except as otherwise provided in this Agreement, when a
dispute arises between the PARTIES and it cannot be resolved by direct
negotiation, any party may request a dispute resolution panel (DRP). A request
for a DRP must be in writing, state the disputed issue(s), state the relative
positions of the PARTIES and be sent to the PARTIES. PARTIES must provide
a response within thirty (30) days unless the PARTIES mutually agree to an
extension of time. Each party shall designate a representative. The
representatives shall mutually select an additional member. The DRP shall
evaluate the facts, Agreement terms, and applicable statutes and rules and make
a determination by majority vote. The decision is binding on the PARTIES.
Nothing in this Agreement shall be construed to limit the PARTIES’ choice of a
mutually acceptable dispute resolution method in addition to the dispute
resolution procedure outlined above.
5.15 Disclaimer. WSU MAKES NO EXPRESS OR IMPLIED WARRANTY AS TO
THE CONDITIONS OF THE SCOPE OF WORK, SPONSORED PROJECT, OR
ANY INTELLECTUAL PROPERTY, GENERATED INFORMATION, OR
PRODUCT MADE OR DEVELOPED UNDER THIS AGREEMENT, OR THE
OWNERSHIP, MERCHANTABILITY, OR FITNESS FOR A PARTICULAR
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PURPOSE OF THE SPONSORED PROJECT, SCOPE OF WORK, OR
RESULTING PRODUCT.
5.16 Intellectual Property.
5.16.1 WSU Intellectual Property. WSU shall own all rights and title to
Intellectual Property created solely by WSU employees.
5.16.2 SPONSOR Intellectual Property. SPONSOR shall own all rights and title
to Intellectual Property created solely by SPONSOR and without use of
WSU resources under this Agreement.
5.16.3 Joint Intellectual Property. WSU and SPONSOR shall jointly own all
rights and title to Intellectual Property made jointly by WSU and
SPONSOR pursuant to this Agreement.
5.16.4 Consistent with WSU policy, WSU may assign Intellectual Property to a
designee of WSU. For purposes of this Article, WSU shall mean either
WSU or a designee of WSU for Intellectual Property assigned to it.
5.16.5 WSU hereby grants to SPONSOR an option to negotiate a license to
WSU Intellectual Property and/or WSU’s ownership interest in Joint
Intellectual Property (Option Rights). WSU shall notify SPONSOR of
such Intellectual Property within thirty (30) days of WSU-OC’s receipt of
WSU Invention Disclosure forms from WSU inventors. SPONSOR shall,
within ninety (90) days of receipt of such notification from WSU (the
Option Period), indicate to WSU in writing its intent to negotiate a license.
Upon receipt, by WSU, of SPONSOR’s notification of its intent to
negotiate a license and as consideration for these Option Rights,
SPONSOR shall pay a non-refundable fee of Seven Thousand Five
Hundred dollars ($7,500) to WSU-OC within sixty (60) days of WSU-OC’s
submission of an invoice to SPONSOR. In the event that SPONSOR
exercises its option, the PARTIES shall negotiate the license terms in
good faith. The license shall contain terms standard for agreements
between universities and industry including, without limitation, clauses
providing for payment of reasonable royalties and other compensation to
WSU; reimbursement of WSU for all past, present, and future expenses
incurred in the preparation, filing, prosecution, issuance, and
maintenance of Intellectual Property rights; and product liability
indemnification and insurance requirements which are acceptable to
WSU. In the event that WSU and SPONSOR do not execute a written
license agreement for the Option Rights within sixty (60) days following
SPONSOR’s exercise of the option (the “Negotiation Period”), WSU shall
be free to negotiate with and to enter into license agreements, including
exclusive license agreements, with third PARTIES for the Options Rights.
5.16.6 Invention Disclosures submitted to SPONSOR by WSU are regarded by
WSU as confidential. SPONSOR shall not disclose any information
contained in Invention Disclosures to any third party without WSU’s prior
written permission.
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5.16.7 If SPONSOR declines to enter into a license with WSU, SPONSOR
agrees for itself, its employees, successors, and assigns to be bound by a
secrecy obligation for five (5) years with respect to information contained
in any WSU Invention Disclosure.
5.16.8 WSU hereby grants to SPONSOR a royalty-free license to use
Copyrights, with the exception of copyrighted software, for its non-
commercial use. WSU hereby grants to SPONSOR the right to negotiate
a license for commercial use of Copyrights on reasonable terms and
conditions, including a reasonable royalty, as the PARTIES hereto agree
in a subsequent writing.
5.16.9 SPONSOR understands that WSU must comply with the provisions of US
Patent law including the Bayh-Dole Act.
5.17 Indemnity. Each party to this Agreement shall be responsible for its own acts
and/or omissions and those of its officers, employees and agents. SPONSOR
shall fully indemnify and hold harmless WSU against all claims arising out of
SPONSOR’s use, commercialization, or distribution of Intellectual Property or
products that result in whole or in part from the SCOPE OF WORK.
5.18 Documents.
5.18.1 The records relating to the SCOPE OF WORK shall, at all times, be
subject to inspection by and with the approval of the SPONSOR, but the making
of (or failure or delay in making) such inspection or approval shall not relieve WSU
of responsibility for performance of the SCOPE OF WORK in accordance with this
Agreement, notwithstanding the SPONSOR’S knowledge of defective or non-
complying performance, its substantiality or the ease of its discovery. WSU shall
provide the SPONSOR sufficient, safe, and proper facilities and equipment for
such inspection and free access to such facilities. WSU’S records relating to the
SCOPE OF WORK will be provided to the SPONSOR upon the SPONSOR’S
request.
5.18.2 WSU shall promptly furnish the SPONSOR with such information and
records which are related to the SCOPE OF WORK of this Agreement as may be
requested by the SPONSOR. Until the expiration of six (6) years after final
payment of the compensation payable under this Agreement, or for a longer
period if required by law or by the Washington State Secretary of State’s record
retention schedule, WSU shall retain and provide the SPONSOR access to (and
the SPONSOR shall have the right to examine, audit and copy) all of WSU’S
books, documents, papers and records which are related to the SCOPE OF
WORK performed by WSU under this Agreement.
5.18.3 All records relating to WSU’S SCOPE OF WORK under this Agreement
must be made available to the SPONSOR, and also produced to third parties, if
required pursuant to the Washington Public Records Act, Chapter 42.56 RCW or
by law. All records relating to WSU’S SCOPE OF WORK under this Agreement
must be retained by WSU for the minimum period of time required pursuant to the
Washington State Secretary of State’s record retention schedule.
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5.19 Amendments. This Agreement may be amended by mutual agreement of the
PARTIES. Such amendments shall not be binding unless they are in writing and
signed by personnel authorized to bind each of the PARTIES.
5.20 Assignment.
5.20.1 The work to be provided under this Agreement, and any claim arising
hereunder, is not assignable or delegable by either party in whole or in
part, without the express prior written consent of the other party, which
consent shall not be unreasonably withheld.
5.20.2 Notwithstanding the foregoing, and consistent with WSU policy,
SPONSOR agrees that WSU may assign any Inventions, Copyrights, or
Trademarks developed under this Agreement to a designee of WSU.
5.21 Notices. Any notice or communication required or permitted under this
Agreement shall be delivered by overnight courier, or by registered or certified
mail, postage prepaid and addressed to the party to receive such notice at the
address given below or such other address as may hereafter be designated by
notice in writing. Notice given hereunder shall be effective as of the date of
receipt of such notice:
WSU:
Name/Title: Dan Nordquist, AVP, Office of Research Support & Operations
Address: 280 Lighty Phone: (509) 335-9661
Address: P.O. Box 641060 Fax: (509) 335-1676
City/State/Zip: Pullman, WA 99164-1060 E-mail: orso@wsu.edu
SPONSOR:
Name/Title: Joan Davenport, Director of Community Development, copy to Cliff
Moore, City Manager
Address: 129 N. 2nd Street Phone: 509-575-6417
Address: Fax:
City/State/Zip: Yakima, WA 98901 E-mail: joan.davenport@yakimawa.gov;
cliff.moore@yakimawa.gov
5.22 Governing Law. This Agreement shall be construed and interpreted in
accordance with the laws of the state of Washington and the venue of any action
brought hereunder shall be in the Superior Court of Yakima County.
5.23 Compliance with Laws. SPONSOR understands that WSU and SPONSOR are
subject to United States laws and federal regulations, including the export of
technical data, computer software, laboratory prototypes and other commodities
(including the Arms Export Control Act, as amended, and the Export
Administration Act of 1979), and that SPONSOR’s and WSU’s obligations
hereunder are contingent upon compliance with applicable United States laws
and regulations, including those for export control. The transfer of certain
technical data and commodities may require a license from a cognizant agency
of the United States Government and/or a written assurance by SPONSOR that
SPONSOR shall not transfer data or commodities to certain foreign countries
without prior approval of an appropriate agency of the United States
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Government. WSU nor SPONSOR represent that a license shall not be required,
nor that, if required, it will be issued.
5.24 Severability. If any provision of this Agreement or any provision of any document
incorporated by reference shall be held invalid, such invalidity shall not affect the
other provisions of this Agreement which can be given effect without the invalid
provision, if such remainder conforms to the requirements of applicable law and
the fundamental purpose of this Agreement, and to this end the provisions of this
Agreement are declared to be severable.
5.25 Order of Precedence. In the event of an inconsistency in this Agreement, the
inconsistency shall be resolved by giving precedence in the following order:
1. Applicable statutes and regulations;
2. Terms and Conditions contained in this Agreement;
3. Attachment A–Scope of Work;
4. Attachment B–Budget;
5. Any other attachments; and
6. Any other provisions incorporated by reference or otherwise into this
Agreement.
This Agreement contains all the terms and conditions agreed upon by the PARTIES. No
other understandings, oral or otherwise, regarding the subject matter of this Agreement
shall be deemed to exist or to bind any of the PARTIES hereto.
IN WITNESS WHEREOF, the PARTIES hereto have caused this Agreement to be executed as
of the date set forth herein by their duly authorized representatives.
WASHINGTON STATE UNIVERSITY SPONSOR
Name: Dan Nordquist Name:
Title: Associate Vice President Title:
Date: Date:
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ATTACHMENT A – SCOPE OF WORK
ORSO # 132288
(See Article 3.4)
Objective:
To analyze data from the City of Yakima’s Equity Study to help inform the 2018 budget and
future budget decision.
Background
In May 2016, the Yakima City Council directed City staff to begin an Equity Study to research
the distribution of city funded services and improvements. This study was launched through the
encouragement of a private non-profit organization. The data collected to date have been made
available to the public on the City’s website at https://www.yakimawa.gov/council/equity-study/.
Representatives from the City of Yakima contacted WSU’s Metropolitan Center for Applied
Research and Extension (Metro Center) to assist the City with addressing equity concerns of
Council Members around resource allocation.
About the Metro Center
The Metro Center helps Washington’s cities and metropolitan communities create vibrant
economies, healthy communities, and sustainable environments. We do this by connecting
decision-makers with the expertise of Washington State University to produce practical solutions
to the challenges of growth. Using a project-based and client centered approach, the Metro
Center remains flexible to respond to emerging needs, and help communities build capacity to
create sustainable solutions for the future.
About our process
The Metro Center compiles a unique team for each project with the necessary expertise and
attributes to successfully complete all project goals. Team members include WSU faculty and
staff; however, we also utilize external partners as needed for a project. Potential partners were
contacted during the creation of this draft to ensure that the Metro Center has the ability to
undertake and fulfill the actions proposed below. Their input and expertise is incorporated into
this proposal.
Project Tasks:
Task 1: Validate Equity Study data
Methods
Confirm with City Council up to 6 data sets identified in Task 2 B, excluding US Census Bureau
data, to assess the validity of those data. For each data set selected we will conduct, as
appropriate:
A. A process audit by interviewing City staff and reviewing documents associated with how
these data were collected, compiled, summarized, and made accessible to the public.
B. An accuracy audit of the data by randomly selecting a representative sample of data
points, and independently determining the accuracy through direct observations.
City of Yakima Responsibilities
City staff will make original data available for an audit and staff members will be available for
questions.
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Metro Center Deliverable
We will provide a written report of our findings to the City with an option for an in-person or
remote presentation.
Task 2: Analyze existing Equity Study data to assess the geographic distribution of
public resources and funds (e.g. city, State, or Federal)
Methods
A. Assess the quality of the data to understand any qualitative concerns and limitations that
would impact data analysis or interpretation (i.e. period of time collected, geographically
resolution of the data, etc.).
B. Confirm the input and output variables for the analysis, and the geographical dividing
line. Initial request included the following 6 data sets, upon which this estimate is based:
o Input variable:
• Demographics, to include income, race, education level, marital status,
home owner or renter, property value and age
o Output variables:
• Public safety calls for service (location, response time)
• Street lights
• Code compliance requests
• Parks (exempt parks that are privately funded or charge for use)
• Transit ridership, shelters, benches
o Geographical dividing line
• 16th Avenue
C. Perform the appropriate statistical analyses to assess any relationships amongst the input
and output (i.e. response) variables.
Metro Center Deliverable
We will provide a written report of the process we used for the analyses, results of the analyses,
and an interpretation of the data, with an option for an in-person or remote presentation.
City of Yakima Responsibilities
City staff will make all data sets, including any meta-data available to the WSU team in mutually
agreed upon format(S), documentation as to how data were collected, accessed, and / or
manipulated as well as being available to answer questions as needed.
Timeline
Completion by 90 days from initiation of the contract, or mutually agreeable date.
Budget: $25,100
The budget includes personnel, materials, travel, and WSU’s required 26% indirect costs.
Personnel
Includes all salaries, wages and benefits of project personnel required to implement project tasks
as well as administrative aspects of the project including, but not limited to, meetings, reporting,
and communication.
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Materials
Materiel costs will be minimal and may include photocopying and binding of final reports.
Travel
Travel costs will be incurred only as necessary to complete project tasks and will include: travel
to and from Seattle and Yakima, hotel and meals while in travel status, and local ground travel,
as set by the U.S. General Services Administration.
Indirect Costs
A Facilities and Administration (F&A or Indirect Cost) rate of 26% is added to all direct project
costs.
NOTE: These are preliminary estimates only, and have not been reviewed by WSU contracting
or finance offices. As such, they are subject to modification as part of the formal contracting
process. These estimates include a good faith assessment of the appropriate Facilities and
Administration (F & A or Indirect Cost) recovery rates (26% for most activities herein), which
may also be changed after formal review. These estimates are provided to facilitate discussion
and negotiation, but do not constitute a formal offer or the basis of a formal contract – which
may only be executed by the WSU Office of Research Support and Operations. All expenses
regarding the venue, food, and rentals are to be paid for by the funder.
Page 12 of 13
Rev. 10-29-13
ATTACHMENT B – BUDGET
ORSO # 132288
(See Articles 3.1 and 5.3)
Salaries, Wages, and Benefits $18,728
Goods and Services $200
Travel $993
Direct Costs $5,179
Total Costs $25,100
Page 13 of 13
Rev. 10-29-13