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Home My WebLink About06/20/2017 19A Council General InformationE BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 19.A. For Meeting of: June 20, 2017 ITEM TITLE: Council General Information SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: 1. Memo regarding Bins of Light 2. First Quarter 2017 Municipal Court Office Statistics 3. Preliminary Council Agenda 4. City Meeting Schedule 5. Preliminary Future Activities Calendar ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D bins 6(912017 Cor Merno D muni court 61912017 Coxer Merno D into 611512017 Co r Mo Memorandum June 15, 2017 To: Honorable Mayor and City Council Members From: Cliff Moore, City Manager Brett Sheffield, Chief Engineer Subject: Bins of Light In October 2007, the Yakima City Council requested four community members find an artist(s) to design the aesthetics for the Lincoln Avenue and MLK Grade Separations project. The four members included: Elizabeth Herres Miller, Mary Sundquist, John Baule and Peggy Lewis. These community members held several meetings to create the design criteria for the proposal to be given to the selected artists. The criteria that they developed consisted of: be integrated into the construction; reflect the culture of the valley; withstand the test of time; and, be easily maintainable. During this time period, the City had contracted with Allied Arts of Yakima Valley to develop a concept for the artistic design for downtown Yakima, so it was determined to have Allied Arts administer the artist selection. On December 4, 2007, the City Council adopted Resolution No. R-2007-174, which authorized the City Manager to execute an Agreement with Allied Arts of Yakima Valley for the purpose of selecting an artist or artists who will work with the City's professional engineer to develop and install all aesthetic elements of the grade separations project. Allied Arts made extensive contacts with organizations in Seattle, Portland and Boise who administer similar projects in their cities. A list of artists from the Northwest was suggested, and the citizen committee reviewed the artists to verify that they had the experience and credentials of designing public projects. Requests for Proposal were sent to the selected group of artists to develop a concept for the aesthetics. Six of the artists responded, with three of the artists electing to work as a team. On January 28 — 29, 2008, three art firms presented their design concepts to a citizen group consisting of engineers, local artists, architects, City Council Members and other interested parties. The citizen group evaluated the presentations based on the established criteria listed above, plus the additional criteria of the use of light, which was one of the directions developed by Allied Arts to be used in the downtown area. Following the presentations, the citizen group selected the firm, Haddad/Druggan, with their concept of Yakima Illuminations: Bins of Light. On April 7, 2008, a letter was sent to Roger Arms, the WSDOT South Central Region's Highways and Local Programs Engineer, requesting the use of $750,000 of federal funds for project aesthetics on the Grade Separations project. On May 8, 2008, a letter was sent to the City from Stephanie Tax, WSDOT Highways and Local Programs, Program Management Manger, stating that the City could use a maximum of $750,000 of federal funds for all phases for the proposed "Bins of Light" public art items. No city funds have been used on this project. The letter also stated that construction of the grade separations must be completed as a first priority of the project funds. After negotiations with Haddad/Druggan, the City entered into an agreement with them in August, 2008 to perform the design of the "Bins of Light." The design consists of stacked light bins that match the elevation dimensions of the wooden fruit bins. The exterior surfaces of the light bins, facing Lincoln Avenue traffic, are translucent glass panes in colors of the fruit grown in Yakima Valley, with some of the panels having fruit and packing trays etched into them, portraying what is "inside the bin." The exterior surfaces of the light bins, facing Front Street, are black anodized aluminum panels laser -cut with images and typography derived from Yakima's historic fruit labels. The 21 fruit labels that were used were selected by the community, as an on-line survey was conducted by the artists early on in the design process. The historic fruit labels are much less distracting to the flow of traffic on Front Street. Front Street also provides a good location for people to take pictures of the fruit labels, as there is a sidewalk and not much traffic. Since there was project funding remaining at the conclusion of the Grade Separations, the City Council approved the project to construct the "Bins of Light" on August 19, 2014. Prior to constructing the "Bins of Light', Council wanted to ensure that the "Bins" would be maintained after construction. Therefore, at the July 7, 2015 Council Meeting, the City Council approved an agreement with the Millennium Foundation for the Foundation to provide funds to reimburse the City for costs incurred to maintain and repair the "Bins." The project to manufacture and install the "Bins of Light', which also included the construction of elevated sidewalk on Lincoln Avenue was advertised for bids in February, 2016 with the project being awarded to Belsaas and Smith on March 23, 2016. The elevated sidewalk has been completed and in operation since last August. The fabrication of the glass panels and the fruit label cutouts took several months, and several modifications were required by the artists to ensure that the "bins" are "perfect," which resulted in the installation of the "bins" taking longer than anticipated. The project is now 100% complete and has been installed as designed. 6/9/2017 2 4 MEMORANDUM June 20, 2017 TO: The Honorable Mayor and Members of City Council Cliff Moore, City Manager FROM: The Honorable Susan Woodard, Presiding Judge Linda Hagert, Court Services Manager Isabel Cruz, Accountant SUBJECT: 1St Quarter 2017 Municipal Court Office Statistics The City of Yakima Municipal Court operation was created in late 1996 and has been an independent judicial arm of the City since January 1, 1997. The Court adjudicates all traffic infractions, misdemeanors, and gross misdemeanors cited in the City. The Court operates with two full time Judges, one of whom presides over the Court's activities, and a part time Court Commissioner. The City Council adopts the Courts budget annually; the Court is otherwise independent from City Administration. Following please find summary statistical reports for Municipal Court 1st Quarter activity through March 31, 2017. Detailed reports are available from the Office of the Municipal Court. Prior year totals for 2016 are included for comparison. The following summary information for each quarter includes: I. Municipal Court Infraction Statistics II. Municipal Court Criminal Statistics III. Public Safety Education Assessment (PSEA) Statistics IV. Collection Statistics -- Municipal Court Outstanding Time -Pay Contracts V. Outside Agency Collection Statistics Yakima Municipal Court -- 1st Quarter 2017 I. Municipal Court Infraction Statistics 2016 Prior Year 2017 Prior Qtrs. January February March 2017 YTD Total Filings -- Proceedings During Year: Infractions Filed 13,229 0 1486 1,329 1,471 4,286 Violations Charged 20,025 0 2,245 2,024 2,158 6,427 Mitigation Hearings 1250 0 99 103 83 285 Contested Hearings 326 0 30 27 38 95 Show Cause Hearings 170 0 12 12 8 32 Other Hearings On Record 1,853 0 183 138 173 494 Total 36,853 0 4,055 3,633 3,931 11,619 Dispositions During Year: Infractions Paid 3069 0 271 335 405 1,011 Failure to Respond 143 0 6 8 7 21 Committed 5,969 0 473 508 518 1,499 Not Committed 147 0 12 11 14 37 Dismissed 1561 0 147 111 170 428 Amended 36 0 3 3 3 9 Total Disposed 10,925 0 912 976 1,117 3,005 Municipal Court Traffic $1,252,464 $0 $65,791 $134,416 $159,514 $359,721 Infraction Revenues Budget $1,240,000 0 289 265 282 $1,240,000 II. Municipal Court Criminal Statistics 2016 Prior Year 2017 Prior Qtrs. January February March 2017 YTD Total Filings During Year: Citations Filed 3,167 0 289 265 282 836 Violations Charged 4,046 0 388 327 364 1,079 Trial Settings During Year: Non -Jury Trials Set 7 0 0 0 0 0 Jury Trials 1,703 0 142 152 208 502 Proceedings: Arraignments 2,760 0 224 232 243 699 Non -Jury Trials 0 0 0 0 0 0 Jury Trials 15 0 1 0 0 1 Stipulations to Record 9 0 0 0 0 0 Other Hearings 4,058 0 338 327 376 1,041 Dispositions: Bail Forfeitures 0 0 0 0 0 0 Guilty 2,598 0 228 201 251 680 Not Guilty 10 0 0 0 0 0 Dismissed 1,538 0 121 116 153 390 Amended 189 0 25 20 24 69 Deferred/Driver 608 0 47 67 75 189 Prosecution Resumed 85 0 13 8 6 27 Total Disposition 5,028 0 434 412 509 1,355 Criminal Fines Revenue: $1,698,003 $0 $159,516 $134,058 $235,058 $528,632 DUI Penalties $86,927 $0 $3,682 $6,956 $8,288 $18,926 Criminal Traffic 112,837 0 4,739 8,735 15,179 28,653 Non -Traffic 79,773 0 4,066 5,424 6,909 16,400 Misdemeanor Recoupments 112,172 0 7,056 11,100 7,958 26,115 Total Fines $391,709 $0 $19,543 $32,217 $38,334 $90,094 Total Budget $421,110 $421,110 III. Public Safety Education Assessment (PSEA) Statistics Required payments to State Public Safety Education. Revenue for these payments is included as part of the total fine. Revenue figures presented are net of these payments. IV. Collection Statistics -- Municipal Court Outstanding Time -Pay Contracts As of 3/31/2017 Outstanding Municipal Court Time -Pay Agreements" $2,046,898 **After judgment the offender makes arrangements with the court to pay their outstanding fines. If the offender does not make a payment in 30 days and does not make an effort with the court to make other arrangements to pay, the account is considered in arrears. A final notice is mailed to the person in arrears. If ignored the account is then turned over to 2016 Prior Year 2017 Prior Qtrs. .January February March 2017 YTD Total Public Safety Education $1,698,003 $0 $159,516 $134,058 $235,058 $528,632 Assessment (PSEA) Payments Required payments to State Public Safety Education. Revenue for these payments is included as part of the total fine. Revenue figures presented are net of these payments. IV. Collection Statistics -- Municipal Court Outstanding Time -Pay Contracts As of 3/31/2017 Outstanding Municipal Court Time -Pay Agreements" $2,046,898 **After judgment the offender makes arrangements with the court to pay their outstanding fines. If the offender does not make a payment in 30 days and does not make an effort with the court to make other arrangements to pay, the account is considered in arrears. A final notice is mailed to the person in arrears. If ignored the account is then turned over to collection. The collection agency is mandated by the state of Washington to write off accounts still owing ten years after the judgment date due to the statute of limitations. The statute of limitations covers all fines and restitution. V. Outside Collection Agency Statistics *** Net of Cancellation 2017 and Prior Years Outside Collection Agency: Accounts Assigned in 2013 3,514,334 Accounts Assigned in 2014 6,394,356 Accounts Assigned in 2015 5,842,906 Accounts Assigned in 2016 6,304,080 Accounts Assigned in 2017 1,140,937 Total Assignments $23,196,613 Dollars Collected Since 2013 $4,093,875 Collection Performance Court Accounts 17.65% *** Net of Cancellation Dj?A5� f� YAKIMA CITY COUNCIL STUDY SESSION June 27, 2017 City Hall -- Council Chambers 10 a.m. Mill Site update 1. Roll Call 2. Audience comments (allow 15 minutes) 3. Adjournment 4. The next meeting will be a City Council Business meeting on July 11, 2017 at 6 p.m. in the Council Chambers Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A Council packet is available for review at the City Clerk's Office and the Library. A packet is also available on-line at www.yakimawa.gov. The City provides special accommodations, such as hearing devices, wheelchair space or language interpreters, for City meetings. Anyone needing special assistance please contact the City Clerk's office at (509) 575-6037 at least two business days prior to the meeting. HE I I I I wif.-ill yLgIleftla•.1•- Tuesda, June,20 10:00 a.m. County Commissioners meeting — Council Chambers 1:30 p.m. Bike Ped Committee meeting — 2nd Floor Conference Room 1:30 p.m. City Council Executive session — Council Chambers 2:00 p.m. City Council meeting — Council Chambers WednesdqLJune 21 3:30 p.m. Arts Commission meeting — 2"d Floor Conference Room Thursday, June 22 9:00 a.m. Hearing Examiner — Council Chambers 5:30 p.m. Ethics & Equal Right Committee meeting — 2,d Floor Conference Room Mouday, June 26 5:30 p.m. Community Integration Committee meeting — 2,d Floor Conference Room Office Of Mayor/City Council Preliminary Future Activities Calendar Please Note: Meetings are subject to chai Date/Time ----------- m ...... Mon. June 19 10:00 a.m. 1:30 p.m. YVCOG Executive Scheduled Meeting Council Chambers Committee meeting Tue. June 20 8:30 a.m. Tourism Promotion Area Scheduled Meeting Adkison meeting 2:00 p.m. 9:00 a.m. Welcome IAFF annual Scheduled Event Holiday Inn convention Yakima Planning 1:30 p.m. Bike/Ped Committee Scheduled Meeting meeting 1:30 p.m, City Council Executive Scheduled Meeting Historic Preservation Session A. Guti6rrez 0-0-P—M Commission -- Wed. June 21 9:30 a.m. Yakima Integrated Plan Board Meeting Thur. June 22 1:30 p.m. 10:00 a.m. E/W Corridor Executive Scheduled Meeting 2nd Floor Conference Room Committee meeting Development Committee 5:30 p,m. Ethics & Equal Rights Scheduled Meeting Exploratory Committee meeting Fri. June 23 9:00 a.m. Yakima Basin Joint Board Board Meeting meeting Mon. June 26 12:00 p.m. Greenway Board meeting Board Meeting 12:00 p.m. Capitol Theatre Board Board Meeting 5:30 p.m. Community Integration Scheduled Meeting Exploratory Committee moa in im Adkison YVCOG Coffey Convention Center 000�� Council Council Chambers Council Council Chambers Lover Ecology . . .......... Lover Cousens Adkison D. Guti6rrez Im 57171 Halverson NW Greenway Visitors Center Capitol Theatre 2nd Floor Conference Room Tue. June 27 10:00 a.m. City Council study session Scheduled Meeting Council Council Chambers Wed. June 28 8:30 a.m. Board of Health meeting Board Meeting Adkison Health District 2:00 p.m. YPD Retiree reception Scheduled Event Open Holiday Inn 3:00 p.m. Yakima Planning Scheduled Meeting A. Guti6rrez Council Chambers Commission 5:30 p.m. Historic Preservation Scheduled Meeting A. Guti6rrez Council Chambers Commission Thur. June 29 1:30 p.m. Council Economic Scheduled Meeting A. Guti6rrez, 2nd Floor Conference Room Development Committee Cousens, Coffey meeting