HomeMy WebLinkAbout06/06/2017 02 Neighborhood and Community Building Committee Recommendation re: WSU Metro Center; City of Yakima Equity StudyBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
1
Item No. 2.
For Meeting of: June 6, 2017
ITEM TITLE: Neighborhood and Community Building Committee
recommendation regarding contract with WSU Metro Center to
analyze the City of Yakima Equity Study
SUBMITTED BY: Joan Davenport, Community Development Director
Cliff Moore, City Manager
SUMMARY EXPLANATION:
At the May 16, 2017 City Council meeting, the Council reviewed a draft Scope of Work from the
Washington State University Metro Center related to distribution of resources in the City of
Yakima. City staff have published a wide variety of data, summarized by the 7 City Council
districts. The Council Neighborhood and Community Building Committee (NCBC) have reviewed
this data, but other members of the City Council wanted more in-depth information about the data.
The Council set this time for a Study session to allow more discussion about the intent of the
Equity Study and the role of the WSU Metro Center. The cost estimate of the Scope of Work is
$25,069.
The Study Session will include the following items:
1. Summary of the Equity Analysis process to date
2. Re -cap of the data and inventory (How and why the data was created. What is it used for? )
3. Summary of summer intern work collecting sidewalk condition data
4. WSU Metro Center presentation of Scope of Work
5. Council discussion
6. Staff Direction and Next Steps
ITEM BUDGETED:
No
STRATEGIC PRIORITY: Neighborhood and Community Building
APPROVED FOR
SUBMITTAL:
City Manager
2
STAFF RECOMMENDATION:
Provide direction to staff related to WSU Metro Center Draft Scope of Work
BOARD/COMMITTEE RECOMMENDATION:
Neighborhood and Community Building Committee support working with the WSU Metro Center
for analysis of the Equity Study data
ATTACHMENTS:
Description Upload Date
D Scope of Work from WSU Metro Center 5./31/2017
Type
Backup Material
3
The WSU Metropolitan Center for Applied Research & Extension
City of Yakima
Objective:
To analyze data from the City of Yakima's Equity Study to help inform the 2018 budget and future
budget decision.
Background
In May 2016, the Yakima City Council directed City staff to begin an Equity Study to research the
distribution of city funded services and improvements. This study was launched through the
encouragement of a private non-profit organization. The data collected to date have been made
available to the public on the City's website at https://vvxvvv.yakimaxvu.gov/cound|/equity'study/.
Representatives from the City of Yakima contactedWSU's Metropolitan Center for Applied Research and
Extension (Metro Center) to assist the City with addressing equity concerns of Council Members around
resource allocation.
About the — �
The Metro Center helps Washington's cities and metropolitan communities
create vibrant economies,
nea�nycommunme�anoouozamao/eenv/ronm the
expertise of Washington State University to produce practical solutions to t e challenges of growth.
Using a project -based and client centered approach, the Metro Center remains flexible to respond to
emerging needs, and help communities build capacity to create sustainable solutions for the future.
About our process
The Metro Center compiles a unique team for each project with the necessary expertise and attributes
to successfully complete all project oals. Team members include VVSU faculty and staff; however, we
also utilize external partners as needged for a project. Potential partners were cokntacted during the
creation of this draft to ensure that the Metro. Center has the ability to underta e and fulfill the actions
proposed below. Their input and expertise is incorporated into this proposal.
Project Tasks:
Task 1: Study
Confirm with City Council up to 6 data sets identified in Task 2 B, excluding US Census Bureau data, to
assess the validity of those data. For each data set selected we will conduct, as appropriate:
A. A process audit by interviewing City staff and reviewing documents associated with how these
data were collected, compiled, summarized, and made accessible to the public
B. An accuracy audit of the data by randomly selecting a representative sample of. data points, d
independently determining the accuracy through direct observations.
City Yakirna Responsibilities
City staff will make original data available for an audit and staff members will be available for questions.
Metro Center Deliverable
We will provide a written report of our findings to the City with an option for an in-person or remote
presentation.
Timeline
June 2017
Nev 5/1/2017
4
The WSU Metropolitan Center for Applied Research & Extension 2
City of Yakima
Task 2: Analyze existing Equity Study data to assess the geographic distribution o[ public
resources and funds (e.g. city, State, or Federal)
ghods
A. Assess the quality of the data to understand any qualitative concerns and limitations that would
impact data analysis or interpretation (i.e. period of time collected, geographically resolution of
the data, etc.).
B. Confirm the input and output variables for the analysis, and the geographical dividing line. Initial
request included the foliowing 6 data sets, upon which this estimate is based:
o Input variable:
• Demographics, to include income,education level, marital status, home
owner or renter, property value and age
o Output variables:
• Public safety calls for service (Iocation,time)
• Street lights
• Code compliance requests
• Parks (exempt paks that are privatelyfundedor charge foruoe)
• Transit ridership, shelters, benches
o Geographical dividing line
▪ 16th Avenue
C. Perform the appropriate statistical analyses to assess any relationshipsamongo the input and
output (i.e. response) variables.
etre) enlei Deliverable
We will provide a written report of the process we used for the analyses, results of he analysesand an
interpretation of the data, with an option for an in-person or remote presentation.
City CP
City otiaff | ble to the WSU team in mutually agreed
upon foed, accessed, and / or manipulated as well
as beible to ae needed.
Timeline
Completion by 90 days from initiation of the contract, or mutually agreeable date.
$25,069
The budget includes perials, travel, and WSU's required 26% indirect costs.
Personnel
Includes all salaries, wages and benefits of project personnel required to implement project tasks as well
as administrative aspects of the project including, but not limited to, meetings, reporting, and
communication.
a te Ha Is
Materiel costs will be minimal and may include photocopying and binding of final reports.
Rev. 5/1/2017
5
The WSU Metropolitan Center for Applied Research & Extension 3
City of Yakima
iravei
Travel costs will be incurred only as necessary to complete project tasks and will include: travel to and
from Seattle and Yakima, hotel and meals while in travel status, and local ground travel, as set by the
U.S. General Services Administration.
Indirect Costs
A Facilities and Administration (F&A or Indirect Cost) rate of 26% is added to all direct project costs.
NOTE: These are preliminary estimates only, and have not been reviewed by WSU contracting or finance
offices. As such, they are subject to modification as part of the formal contracting process. These
Rev. 5/1/2017 MetroCenter.wsu.edu