HomeMy WebLinkAboutProthman - Finance and Budget Director Recruitment Service AgreementPRTrHMAN
May 11,2017
Ms. Connie Mendoza
Director of Human Resources
City of Yakima
129 N. 2nd Street
Yakima, WA 98901
Dear Ms. Mendoza:
We thank the City of Yakima for its confidence in Prothman to assist in providing sourcing and
application review services for the recruitment of its next Director of Finance & Budget. The
following represents a scope of work for these services and the associated professional fee and
expenses.
Sourcing & Application Review
Position Profile Development
We will create a position profile. This document will be posted on our website. Profiles
include the following:
• A description of the ideal candidate's qualifications
• Years of related experience and education required
• Ideal personality traits and work habits
• Organization -specific information
• Description of the organization, position and key responsibilities
• Priorities and challenges facing the organization
• Community -specific information
• Compensation package details
• Information on how to apply
Recruitment and Advertising Strategy
We have an aggressive recruitment strategy which involves the following:
• Print and Internet -based Ads placed nationally in professional publications,
journals and on related websites.
• Direct Mail Recruitment Brochure sent directly to hundreds of highly qualified
candidates who are not actively searching for a new position.
• Posting the Position Profile on the Prothman Website, which receives
thousands of hits per month.
Application Review & Use of Prothman Online Application Collection
We will post your position on the Prothman website and candidates will use our software to
complete the applications. We will review and rank applications into yes - worthy of an
interview, maybe and no's, and we will provide a summary of qualifications for the
yes's and maybe's. We will then forward the applications, resumes, and supplemental
questions of all candidates to you electronically. Upon receiving notification from you, we will
send "regrets" to the candidates who do not move forward in your process.
Background Checks & References
We will process background checks and references on your finalist candidates, and provide
you with sample interview questions if desired.
206.368.0050 • 371 NE Gilman Blvd., Suite 310 Issaquah, WA 98027 • www.prothman.com
Fee, Expenses & Warranty
Professional Fee
The fee for conducting a Sourcing Only with Application Review Recruitment is $7,500,
plus expenses. The professional fee covers all Prothman consultant and staff time required to
conduct the recruitment. This includes all correspondence with the client, writing and placing
the recruitment ads, development of the candidate profile, creating and sending invitation
letters, and review of applications.
Expenses
The City of Yakima will be responsible for reimbursing expenses Prothman incurs on your
behalf. Expense items include:
• Newspaper, trade journal, websites and other advertising (approx. $1,200 - 1,600)
• Direct mail announcements (approx. $1,600 - 2,100)
• Reference & background checks ($300 per candidate)
• Any client -required licenses, fees or taxes
A 3% charge will be added to all expenses which reflects our City of Issaquah and State B&O
tax obligations on every dollar we invoice for. The professional fee is billed at the beginning of
the recruitment. Expenses are billed monthly.
Warranty
If a candidate is not chosen from the first pool of applicants, we will repeat the process with no
professional fee, the only cost to you would be the cost for the expenses.
Subsequent Sourcing & Application Reviews
Should the City of Yakima wish to hire Prothman for additional positions, the fee for subsequent
Sourcing & Application Reviews would be $7,000, plus expenses.
Accepted by:
CITY OF YAKIMA PROTHMAN
'e
Cliff M io
City Manager
CITY CONTRACT NO: 0/ 7- a 53'
RESOLUTION NO: n /a
51"(I Pe) Hvvi-a- _May11,2017
Date SonjProthman Date
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