HomeMy WebLinkAbout05/16/2017 06J 2017 NHS Asset Management Program Grant; North 1st Street ImprovementsBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
Item No. 6.J.
For Meeting of: May 16, 2017
ITEM TITLE: Resolution authorizing a 2017 National Highway System (NHS)
Asset Management Program Grant application for a project that
would improve North 1 st Street from `N' Street to `H' Street
SUBMITTED BY: Brett Sheffield, P.E., Chief Engineer 576-6797
Scott Schafer, Director of Public Works
SUMMARY EXPLANATION:
The Washington State Department of Transportation has issued a 2017 NHS Asset
Management Program call for projects, with the maximum amount of grant funding per project to
be $5,000,000.
City Council previously acknowledged during discussions about establishing a Transportation
Benefit District (TBD) that making improvements to North 1 st Street remains a high priority to the
City. Since North 1 st Street is a National Highway System (NHS) route and the majority of the
design has already been completed, it is a good opportunity for the City to apply for this grant.
A Surface Transportation Program (STP) grant has already been secured to construct the
section of North 1 st Street from `N' Street to State Route 12. Therefore, by the City applying for
this $5,000,000 grant, work could continue for the improvements from `N' Street to as far south
as approximately `H' Street. As the grant will only supply 86.5% of the project cost, a match of
$675,000 would be required if the grant was awarded to the City.
The City currently has a $1,500,000 grant from the Transportation Improvement Board (TI B) for
North 1 st Street improvements from `N' Street to Martin Luther King, Jr. Boulevard. The TI B
indicated that their grant could possible be utilized to supply the required match for this potential
NHS grant. I n order for the City to apply for the grant, the City Manager must sign the grant
application.
ITEM BUDGETED: No
STRATEGIC PRIORITY: Economic Development
APPROVED FOR City Manager
SUBMITTAL:
STAFF RECOMMENDATION:
Adopt Resolution
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
D resolution 5/912017 Coxer Merno
D 2017 NHSA Application 5/5/2017 CD Merno
RESOLUTION NO. R -2017-
A RESOLUTION authorizing a 2017 NHS Asset Management Program Grant
application for a project that would improve North 1St Street from
`N' Street to `H' Street.
WHEREAS, the Washington Department of Transportation has issued a 2017
NHS Asset Management call for projects, with the maximum amount available per
project to be $5,000,000; and
WHEREAS, North 1St Street is designated as a National Highway System (NHS)
route, and making improvements to North 1St Street is a high priority to the City; and
WHEREAS, the City could possibly use a portion of the Transportation
Improvement Board grant to supply the required local match of approximately $675,000;
and
WHEREAS, the City Council of the City of Yakima finds it in the best interest of
the City and its residents to apply for the NHS grant to make improvements to North 1St
Street, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is authorized to sign a 2017 NHS Asset Management Program
Grant application for a project that would improve North 1St Street from `N' Street to `H'
Street.
ADOPTED BY THE CITY COUNCIL this 16th day of May, 2017.
Kathy Coffey, Mayor
ATTEST:
Sonya Claar Tee, City Clerk
G
2017 NHS Asset Management Program
Application for Funding
Local Programs Division
Local Agency Name:
Contact Person(s):
Title:
Street Address:
City, State, Zip:
Phone:
Email:
Project Name:
Begin Project Limit:
End Project Limit:
Lenqth (in miles):
AM
0"001 Washington Staft
V/10 Department of W4
Name of Metropolitan or Regional Planning
Organization:
State Legislative District #(s):
Congressional District #(s):
See
ZM
WSDOT Region assigned to the jurisdiction: See hftp://www.wsdot.wa.gov/LocalPrograms/regional.htm for more
information.
❑ Eastern ❑ North Central ❑ Northwest ❑ Olympic ❑ South Central ❑ Southwest
If any projects in this application involve roadways owned or managed by another jurisdiction, such as an
City, County, Indian Tribe, or WSDOT, list the roadways:
Please include a letter or email from each of the other murisdictions that indicates concurrence with this application.
Projects on state routes shall be coordinated through the appropriate WSDOT regional office. Contact the Region
Local Programs Engineer at hftp://www.wsdot.wa.gov/LocalPrograms/regional.htm to request concurrence.
Comments:
Attachments: The following items must be included with the application.
• Detailed vicinity map, with clearly marked project limits, that shows the projects location.
• Roadway section with all elements clearly labeled.
• Confirmation that the roadway(s) being addressed are located on the National Highway System (NHS). See
hqp://www.wsdot.wa.goy/magsdata/travel/hpms/NHSroute,s.htm for a listing of NHS routes in Washington
State.
• PCI and IRI ratings documentation.
General Project Information
Existing Facility: Enter the elements noted below. Check all boxes that apply.
Roadway Width (feet)
❑ Minor Arterial
Number of Thru-Traffic Lanes
❑ Major Collector
Type of Surfacing (BST, HMA, PCCP)
❑ Minor Collector
Posted Speed (mph)
❑ Local Access
Average Daily Traffic
Average Daily Bus Trips
❑ Sidewalks ❑ Principal Arterial
❑ Paths
❑ Minor Arterial
❑ Bike Lanes
❑ Major Collector
❑ Urban
❑ Minor Collector
❑ Rural
❑ Local Access
2017 NHS Asset Management Program Application Page 1 of 6
Existing Conditions: Provide an explanation of the condition of the existing surfacing and roadway within the
proposed project limits. Describe type(s) of distress the roadway is exhibiting (alligator cracking, rutting, spalling, etc.).
Scope of Work: Provide an explanation of the specific project elements to be constructed.
Pavement Condition: Provide an explanation of how the scope of work directly addresses existing issues and how
that will lead to improved International Roughness Index (IRI) and Pavement Condition Index (PCI) scores.
Last Construction Project: Describe the last construction project(s) completed within the proposed project limits,
including type of work (reconstruction, overlay, crack sealing, etc.), and provide the month and year it was opened to
traffic.
Project Schedule (enter dates as MM/YYYY)
Project Milestone Estimated Date
Project added to the Statewide Transportation Improvement Program STIP
Begin PE PE authorized by WSDOT/FHWA
Environmental documents approved (required for every project)
Right of way completed certification, if required)
Contract advertised
ontract awarded must occur within two years of selection
Open to traffic
Round all numbers to the nearest whole dollar (do not include decimals).
Local match is the amount of non -NHS Asset Management funds (Total Cost minus Program Funds Requested).
A minimum Local Match % (Local Match divided by Total Cost) of 13.5% must be provided for all phases. Local
funds spent in one phase cannot be used as local match for a different phase.
Federal funds cannot be used as match.
Maximum project award is $5,000,000. Increases will not be provided.
2017 NHS Asset Management Program Application Page 2 of 6
Project Budget
Phase
Total Cost'
Local Matchl,2,4 Local Match %3
Program Funds Requested',5
Preliminary Engineering
$
$
$
Right of Way
$
$
$
Construction
$
$
$
Total
$
$
$
Round all numbers to the nearest whole dollar (do not include decimals).
Local match is the amount of non -NHS Asset Management funds (Total Cost minus Program Funds Requested).
A minimum Local Match % (Local Match divided by Total Cost) of 13.5% must be provided for all phases. Local
funds spent in one phase cannot be used as local match for a different phase.
Federal funds cannot be used as match.
Maximum project award is $5,000,000. Increases will not be provided.
2017 NHS Asset Management Program Application Page 2 of 6
Evaluation Information
Pavement Condition Index Value (10 Points Maximum). Include documentation from your pavement management
system supporting the PCI values for all roadway segments in the scope of work. If the proposal contains multiple PCI
values, an overall PCI value will be calculated based on each segment's share of total thru-traffic lane miles. (Insert
additional rows as necessary.)
Segment From To Thru-Traffic Lane Miles PCI
1
2
3
4
Total Lane Miles and Overall PCI =
International Roughness Index Value (10 Points Maximum). Include documentation supporting the IRI values for
all roadway segments in the scope of work. If the proposal contains multiple IRI values, an overall IRI value will be
calculated based on each segment's share of total lane miles. See (IRI Local AgencyNHS2016.xl x) for a listing
of IRI values. (Insert additional rows as necessary.)
Segment From To Thru-Traffic Lane Miles IRI
1
2
3
4
Total Lane Miles and Overall IRI =
Local Match (10 Points Maximum). For all funding partners, show the agency name and amount of match they are
providing (federal funds cannot be used as match). Total local match and total local match percentage should equal
the total values shown in the Project Budget section above. (Insert additional rows as necessary.)
Source Local Match
Total Local Match = $
Total Local Match Percentage =
Cost Effectiveness (30 points Maximum). The cost effectiveness of the proposed project will be calculated using the
following elements:
• Amount of Program funds requested,
• Thru-Traffic Lane Miles paved, and,
• Estimated treatment life in years.
Cost Effectiveness = Program Funds Requested
Thru-Traffic Lane Miles x Estimated Treatment Life
Program funds requested $
Total thru-traffic lane -miles treated
Estimated treatment life in years
Cost Effectiveness dollars per lane -mile -year)
2017 NHS Asset Management Program Application Page 3 of 6
When calculating lane miles paved, only thru-traffic lane miles should be used. Special use lanes, such as two-way left
turn, bicycle, etc. should not be included in the overall lane miles paved. The reasoning behind this is to encourage
treatments only in lanes that need preservation activities.
Estimated treatment life should be calculated as the number of years the treatment will extend the pavement to meet
pavement condition requirements or until another treatment is needed. In general, the treatment life is defined as the
number of years between pavement rehabilitation treatments. Treatment life can vary by location and individual
agency standards. Explain how the estimated treatment life was determined for this project's proposed treatment.
Treatment Life Explanation:
Level of Preservation Effort (40 Points Maximum).
Does the agency have or are they working to establish a pavement management plan? Check the
corresponding box that defines your agency's usage of a pavement management plan as high, medium, or low based
on elements shown in the table below. Describe how the individual elements support your choice of high, medium, or
low.
Overall Pavement Management
Pavement Management Elements
High ❑
• Existing pavement management plan in place.
• Pavement management software and/or pavement treatment
decision model is currently utilized.
Medium ❑
• Pavement management plan under development.
• Basic methods in place for determining pavement replacement.
Low ❑
• No existing pavement management plan.
• No pavement management plan in development.
• No analytical method in place for determining pavement
replacement.
Comments:
2017 NHS Asset Management Program Application Page 4 of 6
How is the roadway system monitored and assessed? Check the corresponding box that defines your agency's
roadway system monitoring and assessment as high, medium, or low based on elements shown in the table below.
Describe how the individual elements support your choice of high, medium, or low.
Roadway System Monitoring and Assessment
Monitoring and Assessment Elements
High ❑
All roadways are assessed for condition a minimum of
once every 4 years.
Medium ❑
A minimum of 50% of roadways are assessed for
condition at least once every 4 years.
Low ❑
A minimum of 25% of roadways have been assessed for
condition in the previous 4 years.
Comments:
How are priorities set and managed? Check the corresponding box that defines your agency's priority setting and
management as high, medium, or low based on elements shown in the table below. Describe how the individual
elements support your choice of high, medium, or low.
Priority Setting and Management
Priority Setting Elements
High ❑
Roadway condition data less than 5 years old is used to inform all
pavement preservation expenditures.
Medium ❑
Roadway condition data that is 5 years old or more is used to inform all
pavement preservation expenditures.
Low ❑
Roadway condition data is rarely used to inform pavement preservation
expenditures.
Comments:
2017 NHS Asset Management Program Application Page 5 of 6
How are preservation activities incorporated to extend pavement life? Check the corresponding box that defines
your agency's preservation activities as high, medium, or low based on elements shown in the table below. Describe
the types of pavement treatments used (thin overlays, crack sealing, dig outs, etc.), and how the individual elements
support your choice of high, medium, or low.
Preservation Activities Priority Setting Elements
High ❑ Benefit/Cost or other documented analysis used to determine ideal treatment at
the proper time for given condition.
Medium F-1 Documented but basic framework that includes ways to prevent "worst first"
pavement projects.
Low F-1 No documented methodology for determining recommended pavement
treatment.
Comments:
Level of funding the agency invests for preservation of their roadway system. List your agency's sources and
levels of funding (to the nearest thousand) that are used for pavement preservation activities. Check the
corresponding box if any of these sources are dedicated solely to preservation as opposed to improvements. In
addition, enter the percentage of your agency's total roadway budget that was utilized on roadway preservation
activities during your latest completed fiscal year.
Funding Source Funding Amount
Dedicated?
Total $
Percent of Roadway Budget Utilized on Roadway Preservation 0 %
Comments:
2017 NHS Asset Management Program Application Page 6 of 6