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Home My WebLink About04/18/2017 06E Cooperative Purchasing Agreement with San Juan County, NMBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 6.E. For Meeting of: April 18, 2017 ITEM TITLE: Resolution authorizing an Intergovernmental Cooperative Purchasing Agreement with San Juan County, NM SUBMITTED BY: Sue Ownby, Purchasing Manager 576-6695 Tara Lewis, Interim Director of Finance and Budget SUMMARY EXPLANATION: Pursuant to the provisions of RCW 39.34, the City of Yakima may enter into intergovernmental cooperative purchasing agreements with other public agencies in order to allow parties of said agreements to cooperatively purchase or acquire supplies, equipment, and materials, and to utilize each other's contracts as needs arise. San Juan County, NM, currently holds a contract with Sherwin-Williams, I nc.,for traffic line paint that our Traffic Signs and Lines shop would like to utilize. Piggybacking on San Juan's contract will save the City over $7,000 from last 2015's prices. ITEM BUDGETED: STRATEGIC PRIORITY: NA Public Trust and Accountability APPROVED FORcl*� SUBMITTAL: 4 ~City Manager STAFF RECOMMENDATION: Adopt Resolution BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D Resolution - San Juan Co, NM 41312017 Coxer Merno D Interlocal Agreement - Can Juan Co, NM 4/312017 Co r Memo RESOLUTION NO. R -2017- A RESOLUTION authorizing an Intergovernmental Cooperative Purchasing Agreement with San Juan County, NM WHEREAS, the City of Yakima (City), desires to arrange for making cooperative purchases of certain goods and services with San Juan County, MN; and the City Council of the City of Yakima deems it to be in the best interests of the City that such arrangement be carried out; and; WHEREAS, pursuant to the provisions of RCW 39.34, the City of Yakima may enter into intergovernmental cooperative purchasing agreements with other public agencies in order to allow the parties of said agreements to cooperatively purchase or acquire supplies, equipment, and materials under contract and to utilize each other's contracts, as needs arise; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute an agreement with Sam Juan County, NM, for the purpose mentioned above, a copy of which agreement, entitled "Intergovernmental Cooperative Purchasing Agreement", is attached hereto and by reference made a part hereof. ADOPTED BY THE CITY COUNCIL this 18th day of April, 2017. ATTEST: Sonya Claar Tee, City Clerk Kathy Coffey, Mayor INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT Pursuant to Chapter 39.34 RCW and to other applicable laws, the CITY OF YAKIMA , WA, and, SAN JUAN COUNTY, NM hereby agree to cooperative governmental purchasing upon the following terms and conditions. (1) This Agreement pertains to bids and contracts for supplies, material, equipment or services that may be required from time to time by the City of Yakima and the San Juan County, NM. (2) Each of the parties from time to time goes out to public bid and contracts to purchase supplies, material, equipment, and services. Each of the parties hereby agrees that it may, at its sole discretion, extend to the other party the right to purchase pursuant to such bids and contracts to the extent permitted by law, and to the extent agreed upon between each party and the bidder, contractor, vendor, supplier, or service provider. (3) Each of the parties shall comply with all applicable laws and regulations governing its own purchases. (4) Each of the parties shall contract directly with the bidder, contractor, vendor, supplier, or service provider, and pay directly in accordance with its own payment procedures for its own purchases. Each party shall indemnify and hold the other party harmless as to any claim arising out of its participation in this Agreement. (5) Any purchase made pursuant to this Agreement is not a purchase from either of the parties. This Agreement shall create no obligation to either of the parties to purchase any particular good or service, nor create for either of the parties any assurance, warranty, or other obligation from the other party with respect to purchasing or supplying any good or service. (6) Nondiscrimination. Both parties agree that they shall not discriminate against any person on the grounds of race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, pregnancy, veteran status, political affiliation or belief, or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (RCW chapter 49.60) or the Americans with Disabilities Act (42 U.S.C. 12101 et seq.) or any other applicable state, federal or local law, rule or regulation. (7) No separate legal or administrative entity is intended to be created pursuant to this Agreement. No obligation, except as stated herein, shall be created between the parties or between the parties and any applicable bidder or contractor. (8) The Purchasing Manager of the City of Yakima and Chief Procurement Officer of San Juan County, NM shall be representatives of the entities for carrying out the terms of this Agreement. (9) This Agreement shall continue in force until canceled by either party, which cancellation may be effected upon receipt by one of the parties of the written notice of cancellation of the other party. (10) Pursuant to RCW 39.34.040 regarding methods of filing agreements pursuant to the Interlocal Cooperation Act, a copy of this Agreement shall be filed with the Yakima City Clerk, or, alternatively, listed by subject on the public agency's website or other electronically retrievable public source. APPROVED this day of 2017 CITY OF YAKIMA By: Cliff Moore, City Manager --------- ... day of 2017 Notary Public in and for the State of Washington, residing at My commission expires Sonya Claar Tee, City Clerk APPROVED this 29th day of March 2017 SAN JUAN COUNTY, NEW MEXICO By.., -k an J. Carpenter County Executive Officer Subscribed and sworn to me this 29th day of March 2017 Notary Public in and for the Staro'bf Naaw r; Mexico, County of San Juan.� My Commission expires March 24, -2�2,9. lei; Tan)r Shelby, C(%nty Clerk -1k APPROVED AS TO FORM SAN JUAN COUNTY ATTORNEY