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Home My WebLink About04/04/2017 09 Emergency Stormwater Infrascructure Repair - 66th Avenue Between Scenic Avenue and Englewood Avenue r , k` xs .1 �5 .may 4 s n. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 9. For Meeting of: April 4, 2017 ITEM TITLE: Resolution authorizing the emergency purchase of stormwater infrastructure and installation services not to exceed $200,000, required prior to the repair and reopening of 66th Avenue between Scenic and Englewood Avenues SUBMITTED BY: Scott Schafer, Director of Public Works Mike Price, Wastewater/Stormwater Division Manager 249-6815 SUMMARY EXPLANATION: Severe road damage caused by stormwater runoff required the City to close 66th Avenue between Scenic Avenue and Englewood Avenue since February 22, 2017. This is the only road in the City that is closed due to unsafe driving conditions. The Stormwater Division is requesting permission from City Council to forego the formal bid process for the stormwater structure purchase and installation. The formal bid process would delay the project completion and road reopening until July at the earliest date. Foregoing the formal bid process will allow the City's Streets Division to begin rebuilding the affected section of 66th Avenue as soon as the stormwater infrastructure installation was completed and begin repaving as soon as asphalt became available. The asphalt plant is expected to open on April 10th. Funding is identified and budgeted in the Stormwater Capital fund (441)for improved conveyance and infiltration of stormwater. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Adopt resolution. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D Emergency Resdution-fifth A\,e 3/29/2017 Resolution D Emergency PO Justification 3/29/2017 Backup Material D quote 3/29/2017 Co‘er Memo RESOLUTION NO. R-2017- A RESOLUTION ratifying the declaration by the City Manager of an emergency and authorizing the City Manager to execute all applicable contracts for the installation of the stormwater infrastructure required for the repair and reopening of 66th Avenue between Scenic Avenue and Englewood Avenue. WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima Municipal Code Chapter 1.80 provide that the City Council may declare an emergency dispensing with the necessity for bidding for services, material, and equipment and supplies costing more than $25,000; and WHEREAS, road damage has required the closure of 66th Avenue between Scenic Avenue and Englewood Avenue since February 22, 2017 which has created detours and stormwater-related safety concerns including property damage during rain events; and WHEREAS, the proper repair, resurfacing, and reopening of the roadway requires prior installation of stormwater drainage infrastructure; and WHEREAS, repairing the site requires site evaluation and careful design of the stormwater infrastructure, which took place through March due to an unforeseen flood emergency in another portion of Yakima which took resources and staff from Public Works away from this project to work on the immediate emergency flooding issues; and WHEREAS, the design was recently completed and it is imperative to complete the stormwater infrastructure to address the immediate safety concerns associated with future rain events, which must be done prior to road resurfacing in April; and WHEREAS, the Stormwater Division does not have the labor resources to perform the stormwater infrastructure installation prior to the road resurfacing that is scheduled for the April 2017; and WHEREAS, the asphalt plants are scheduled to open in the third week of April, allowing Public Works to address the roadway concerns and issues surrounding detour routes; and WHEREAS, the formal bid process would take approximately three months after the design plans were completed, which would continue to put property and the public at risk during rain events for property damage; and WHEREAS, an emergency exists because this roadway area needs to be repaired from damage, which first requires construction of stormwater infrastructure, and the damage presents a real, immediate threat to the proper performance of the roadway and stormwater systems and failure to repair the roadway and construct the stormwater infrastructure will likely result in material loss or damage to property during future rain events and as a result of the road closure, if immediate action is not take; and WHEREAS, the City Council deems it to be in the best interest of the City and its residents to ratify the City Manager's declaration of an emergency and authorize the execution of all necessary documents for contracts for the labor and materials for the installation of the stormwater infrastructure required to repair and reopen 66th Avenue between Scenic Avenue and Englewood Avenue, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The emergency is hereby ratified, the City Council resolves that there is an emergency, and the City Manager's execution of all appropriate documents for the labor and materials for the installation of stormwater infrastructure required to repair and reopen 66th Avenue between Scenic Avenue and Englewood Avenue without calling for bids, is hereby ratified and approved. ADOPTED BY THE CITY COUNCIL this 4st day of April, 2017. ATTEST: Kathy Coffey, Mayor Sonya Claar Tee, City Clerk City of Yakima .. , 1703-E Emergency Purchase Order Justification Requestor Name: Your Department/Division: Mike Price Stormwater Requestor Phone: Requisition (PR) Number: 509-249-6815 PR-18941 Requested Vendor: Cost Estimate (incl. TAX): 1TC Construction Not to exceed$200,000. Vendor's Address: Vendor E-Mail : P.O.Box 365,Yakima,WA 98907 ajheckart.ttc@gmaii.com Vendor Contact Name: Vendor Phone: A.J.Heckart 509-457-3969 1. What is the emergency situation? Describe damages or loss of property or essential services that are/may be a result of this emergency. (Attach extra sheet if necessary.) Repair and reopening of 66th Ave between Scenic and Englewood requires stormwater infrastructure placement prior to April repaving. Existing detours are unsafe.Formal bid process would delay reopening until July. 2. What labor and/or materials are required? Attach a copy of your quote or estimate. See attached quote/estimate 3. Did vendor quote prevailing wages, if applicable (e.g. repairs, construction, maintenance)? Yes x No 4. Was vendor informed of the Intent and Affidavit filing requirements with L&I? Yes FE No 5. Does vendor have a current certificate of insurance on file with the City? Check ICE: httpfllcityicelpurchasinglcontractor-listf Yes ri No:__l 6. Are federal funds being used? If federal funds are being used, a cost price analysis must be done at earliest opportunity and a copy sent to Purchasing. Yes No STATEMENT OF NEED: My division's recommendation for an emergency purchase order and waiver of the quote or bid requirements is based upon an objective review of the emergency situation and appears to be in the best interest of the City. I understand that if this purchase is over $24,999, or if any change orders to this purchase increase the amount to $25,000 or over, that our division must initiate and prepare necessary information(Resolution) to advise City Council that there has been an emergency situation requiring immediate action. . natu t Di n M cger Date 2. 'kill ignature o Depa nt He Date 3. ti3/Zei � Re comm ndation o p royal by rthasing Manager Date Approval b Manager Date Please complete entire form and forward to Purchasing. Purchasing will forward to the City Manager for final approval. 217028 N. 66th Ave Drainage Improvements T.T.C. CONSTRUCTION INC 12871 Summitview Road YAKIMA WA 98908 Contact: A.J. /Victor Phone: (509)457-3969 (509 728 2534 or 509 654 8278) Fax: (509)457-2945 Quote To: Job Name: Date of Plans: Phone: Revision Date: Fax: ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 1 Mobilization 1.00 LS 8,002.220 8,002.22 2 Clearing&Grubbing 1.00 LS 4,306.380 4,306.38 3 Ditch Excavation 1,307.00 CY 23.340 30,505.38 4 Catch Basin Type 2 48 IN.Diam 3.00 EA 3,107.730 9,323.19 5 Drop inlet Type 1 5.00 EA 3,092.310 15,461.55 6 Solid Wall PVC Sewer Pipe 12 IN.Diam 80.00 LF 54.510 4,360.80 7 12 IN.Diam Corrugated Metal Culvert Pipe 120.00 LF 52.940 6,352.80 8 Crushed Surfacing Top Course for Trench Backfill 342.00 TN 17.440 5,964.48 9 Saw Cutting 640.00 LF 2.400 1,536.00 12 Infiltration Trench W/24 IN.Diam.Pipe 120.00 LF 278.030 33,363.60 13 2 1/2"Angular Rock For Lining Ditch 613.00 TN 36.400 22,313.20 14 Check Dams 34.00 EA 101.750 3,459.50 16 Base Bid $144,949.10 18 Remove Paving Englewood to Senic Drive 1,273.00 LF 9.260 11,787.98 GRAND TOTAL $156,737.08 NOTES: Inclusions: Items supplied by Randy Meloy Exclusions Sales tax Permits Traffic control Bond Page 1 of 1