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03/07/2017 13 Property Lease Agreement with Transform Yakima Together; Homeless Encampment
,,r 7/ - 0.4'% .a 4 4- 5 _' z, s BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 13. For Meeting of: March 7, 2017 ITEM TITLE: Resolution authorizing a lease agreement with Transform Yakima Together, a religious organization, to lease property located at the intersection of Castlevale Road and Fruitvale Blvd., for a temporary homeless encampment SUBMITTED BY: Jeff Cutter, City Attorney Sara Watkins, Senior Assistant City Attorney SUMMARY EXPLANATION: Transform Yakima Together, a religious organization as defined in RCW 35.21.915, is seeking to enter into a short term lease agreement with the City of Yakima to operate and manage a temporary homeless encampment on a 11,000 square foot piece of City-owned property located at the intersection of Castlevale Road and Fruitvale Boulevard. The proposed lease agreement provides that Transform Yakima Together will be the operator and manager of the encampment with no support from the City. City staff will not be tasked with camp oversight or management. Transform Yakima Together will ensure that the sanitation and garbage needs of the encampment are addressed and will be responsible for the costs associated therewith. Transform Yakima Together's full proposal is included with the proposed lease agreement for review. ITEM BUDGETED: NA STRATEGIC PRIORITY: NA APPROVED FOR SUBMITTAL: /1 City Manager STAFF RECOMMENDATION: Staff does not make a recommendation on this item. BOARD/COMMITTEE RECOMMENDATION: This matter has been discussed with the Council-approved and appointed Ad Hoc Committee regarding homeless issues, which is made up of the Chairperson for the NCBC Committee, Public Safety Committee and Economic Development Committee. ATTACHMENTS: Description Upload Date Type Resolution-COY&Transform Yakima Together-Lease 2/28/2017 Resolution Agreement D Lease Agreement-COY&Transform Yakima Together 2/28/2017 Contract D Shiloh Na\rigation Center Plan\13 w interim plan 2/28/2017 Backup Material RESOLUTION NO. R-2017- A RESOLUTION authorizing the City Manager to execute the Lease Agreement between the City of Yakima and Transform Yakima Together, for approximately 11,000 square feet of property located at the intersection of Fruitvale Boulevard and Castlevale Road for a temporary homeless encampment. WHEREAS, the City owns a triangular piece of property at the intersection of Fruitvale Boulevard and Castlevale Road which is part of the road right-of-way, approximately 11,000 square feet in area; and WHEREAS, Transform Yakima Together is a religious organization as defined in RCW 35.21.915 wishing to operate and manage a temporary homeless encampment; and WHEREAS, based on the number of homeless individuals using the extreme winter warming shelters, the day shelter operated during the winter months, and the number of individuals who utilized the encampment during the summer of 2016, it is believed that there is a need for immediate temporary shelter options for homeless individuals in Yakima; and WHEREAS, Transform Yakima Together provided an operation plan and intends to operate and manage the temporary homeless encampment without City support or resources; and WHEREAS, the City Council of the City of Yakima find that it is in the best interests of the City to lease property to Transform Yakima Together for the purposes outlined in the lease agreement, which is attached hereto and fully incorporated herein; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the Lease Agreement between the City of Yakima and Transform Yakima Together to lease City-owned property to the religious organization for the purpose of a temporary homeless encampment. A copy of the Lease Agreement and the operation plan of Transform Yakima Together are attached hereto. ADOPTED BY THE CITY COUNCIL this 71h day of March, 2017. ATTEST: Kathy Coffey, Mayor Sonya Claar Tee, City Clerk LEASE AGREEMENT BETWEEN THE CITY OF YAKIMA AND TRANSFORM YAKIMA TOGETHER THIS LEASE AGREEMENT (hereinafter "Lease"), is executed by and between the City of Yakima, a Washington State municipal corporation (hereinafter "LESSOR") and Transform Yakima Together, a religious organization pursuant to RCW 35.21.915 (hereinafter"LESSEE") WHEREAS, LESSOR has property available for lease as provided by this Lease, and LESSEE desires to occupy and use such property in accordance with this Lease and RCW 35.21.915, NOW THEREFORE, in consideration of the mutual promises contained herein and the benefit to be derived by each party, the parties agree as follows: 1. LEASED PREMISES. LESSOR does hereby lease and let unto LESSEE and LESSEE does hereby lease and take from LESSOR, that unimproved property described below (hereinafter referred to as "Property" or "leased premises") and as depicted on the drawing marked as Exhibit A, attached hereto and by this reference made a part hereof, together with the right of ingress to and egress from the leased premises: A triangular piece of property, of approximately 11,000 square feet, considered part of the road right-of-way at the intersections of Fruitvale Boulevard, Castlevale Boulevard and North 24th Avenue. PURSUANT to negotiations, it is understood by LESSOR that LESSEE intends to use the Property as a temporary homeless encampment pursuant to RCW 35.21.915. LESSEE acknowledges and understands that the property has no improvements or structures other than a metal fence, and no utility service as of the date of this Lease. LESSEE acknowledges that it is a religious organization pursuant to the term as used in RCW 35.21.915. 2. TERM. The tenancy created by this Lease shall commence upon signatures of both parties, and shall terminate on November 15, 2017, unless otherwise terminated as provided for herein. There shall be no option to renew the lease. All persons occupying the homeless encampment must be transitioned off the property on or before November 15, 2017. 3. RENT. In consideration for LESSEE's agreement to the terms and conditions of this Lease and that LESSEE shall use the property to operate a homeless encampment for homeless individuals, providing a safer, more secure area for homeless individuals to camp while searching for transitional or other housing, no rent shall be required as part of this Lease. 4. TAXES AND LIENS. LESSEE promises and agrees to pay, as the same become due and payable, all licenses, fees and taxes, including but not limited to the leasehold excise, required to be paid by LESSEE by reason of this Lease and by reason of LESSEE's use and occupancy of the leased premises and by reason of LESSEE's 1 construction or ownership of improvements to the leased premises. LESSEE shall neither suffer nor permit the attachment of any lien or other encumbrance on the leased premises by reason of LESSEE's occupancy thereof. LESSEE agrees to indemnify LESSOR and shall hold LESSOR harmless from any such taxes and liens. 5. USE. LESSEE agrees to use the leased premises for operating and facilitating an encampment for homeless adults. Attached as Exhibit B, and fully incorporated herein, is a "Proposal to YVCOG for Shiloh Navigation Center" which includes the proposed use and operation of the temporary homeless encampment contemplated on the property subject to this Lease. No children shall be allowed to stay overnight in the homeless encampment for health and safety reasons unless specifically approved in writing by LESSEE. 6. UTILITIES. Costs for utilities shall be paid by LESSEE. LESSEE acknowledges that no sewer, water or electricity is available and the property is open ground not connected to City or other utilities. 7. CLEANING AND SANITATION. LESSEE acknowledges that the property shall be kept in a clean and sanitary condition, including, but not limited to, weekly garbage service (or more often if sanitation requires), sanitation facilities, such as port-a-potties and hand washing stations, and safe bio-hazard disposal areas. Such facilities shall be provided at the expense of the LESSEE and shall be cleaned and serviced as needed to maintain a safe and sanitary environment. 8. PREMISES CONDITION. LESSEE has made a full inspection of the premises, is fully aware of its condition and accepts the premises on an "AS-IS" basis. LESSEE agrees to pay for any improvements, repairs and/or modifications necessary to LESSEE's use, including but not limited to all costs associated with the installation of improvements necessary to run a homeless encampment. 9. MAINTENANCE. LESSEE agrees to keep and maintain the premises in at least as good a condition as the condition of the premises at the beginning of LESSEE's occupancy, normal wear and tear excepted. LESSEE further agrees that LESSEE shall be responsible to maintain all leased areas, trade fixtures and other improvements, existing and future, in an attractive and usable manner consistent with other LESSOR property. LESSEE agrees to maintain the sidewalks and parking lots used by LESSEE in a safe, sanitary, and usable condition at all times. 10. SIGNS AND SITE SCREENING. No signs are allowed on the property unless approved in writing by LESSOR. Site screening in the form of a temporary slatted fence is required to ensure the safety of residents, and screen the site from the visibility of neighboring property owners and residents. Fencing shall be provided by LESSOR and shall be maintained and returned to its original condition by LESSEE. 11. IMPROVEMENTS. No improvements are contemplated by this Lease. In the event improvements are made by LESSOR that are affixed to the land, such improvements shall become part of the property and revert to LESSOR upon termination of this Lease at LESSOR'S option. 2 12. REGULATIONS. LESSEE agrees to comply with all applicable laws, ordinances, rules, regulations and policies of all governmental authorities, including policies adopted by LESSOR, as such laws, ordinances, rules, regulations and policies apply to the use and operation of the leased property and as those laws, ordinances, rules, regulations and policies now exist or may hereafter become effective. LESSEE agrees to formulate a Code of Conduct, or other similar good neighbor agreement and/or rules of conduct for the encampment. Such Code of Conduct for use of the encampment by residents should include, but not be limited to, requiring that residents of the encampment not commit violations of the law, that residents of the encampment have respect for other residents and neighboring property owners, and other such regulations that ensure that the residents of the encampment, and neighboring property owners and residents, are safe, secure, and that the public health and safety is maintained. 13. SITE PLAN. LESSEE, prior to setting up the proposed encampment, shall provide to the City a site plan that generally depicts how the site will be set up, the location of sanitation and other group facilities, ingress and egress for emergency vehicles, as well as the maximum occupancy of said encampment. Maximum occupancy shall be determined by the City of Yakima. 14. SUBLETTING AND ASSIGNMENT. There shall be no subletting or assignment of this Lease. 15. MISCELLANEOUS PROVISIONS. A. The parties agree that LESSOR may enter upon the leased premises at any reasonable time to make such inspections as LESSOR may deem necessary to the proper enforcement of any term, provision or condition of this Lease. No such entry or inspection by LESSOR is required by this provision, and the failure of LESSOR to enter and make inspection shall not alter the relationship of the parties and their respective rights and duties provided by this Lease. LESSEE shall be granted the right of quiet enjoyment upon performance of all terms of this Lease. B. LESSOR reserves the right to take any action necessary or desirable by LESSOR to protect the LESSOR's property against any activity interfering with the efficient operation of the LESSOR's activities, together with the right to prevent LESSEE from erecting, or permitting to be erected, any building or other structure on the LESSOR's property which, in the opinion of the LESSOR, would limit the usefulness of the property or constitute a hazard. 16. INDEMNITY/DUTY TO DEFEND. A. At no expense to LESSOR, LESSEE shall defend against and indemnify fully and save harmless the City of Yakima and its elected and appointed officials, employees and agents, from any and all liability, damages, suits, claims, actions, judgments or decrees, including all expenses incidental to the investigation and defense thereof and including reasonable attorneys' fees, based on or arising from the occupancy or use of the leased premises by LESSEE, its servants, employees, agents, invitees, independent 3 contractors or any entity, person, firm or corporation acting on behalf of LESSEE or under its direction, whether such claim shall be by LESSEE or a third party. B. LESSEE agrees to reimburse LESSOR for any damage to City property, including the leased premises, caused by the occupancy of LESSEE, its employees, agents, servants, invitees, independent contractors or any person acting on behalf of LESSEE or under its direction. C. LESSEE shall keep and hold the City of Yakima, its elected and appointed officials, agents and employees, free and harmless from any and all claims and actions, loss, damage, expense or cost, including reasonable attorneys' fees, incidental to the investigation and defense thereof, resulting from, arising out of, or caused by LESSEE's use of the leased premises resulting in any liability under the Federal Comprehensive Environmental Response Compensation Liability Act of 1980, as amended, 42 U.S.C. 9601 et seq.; Hazardous Materials Transportation Act, 49 U.S.C. 1801 et seq.; Resource Conservation and Recovery Act, 42 U.S.C. 6901 et seq.; the Clean Water Act, 42 U.S.C. 1251 et seq.; the Washington Environmental Policy Act, RCW Ch. 43.21C; the Washington Water Pollution Control Act, RCW Ch. 90.48; the Washington Hazardous Waste Management Act, RCW Ch. 70.105; the Washington Model Toxic Control Act, RCW Ch. 70.105D, and the regulations promulgated thereunder, or under any applicable local or state environmental ordinance, statute, law, rule or regulation. The provisions of this subsection shall survive the termination of this Lease. 17. DEFAULT, TERMINATION & FORFEITURE. A. The failure by LESSEE to comply with any term, provision or condition of this Lease shall constitute grounds for termination of this Lease. This Lease and tenancy shall terminate on written notice by LESSOR to LESSEE stating accurately the manner in which LESSEE fails or has failed to comply with this Lease. LESSEE shall comply with this Lease in the manner specified in the notice within thirty (30) days from LESSEE's receipt of such notice, otherwise this Lease and tenancy shall be terminated. Such notice shall be given in writing and served on LESSEE by personal delivery or mailed by certified mail with return receipt requested addressed to LESSEE at its address stated below or such other address as the parties may advise each other in writing. It is further agreed that after receipt of notices and as an additional condition to avoid forfeiture, LESSEE shall pay LESSOR's costs and expenses, including attorney's fees, for the preparation and service of such notice. Notices shall be deemed received three (3) days after mailing to LESSEE at the address below or such other address as the parties may advise each other in writing. B. Either party may terminate this Lease, with or without cause, upon 45 calendar days' written notice. C. Upon termination of this Lease for any reason, LESSEE shall immediately surrender the premises to the LESSOR in good condition and repair, ordinary wear and usage excepted; and LESSEE shall remove all of LESSEE'S personal property, trade fixtures, equipment or improvements removable by prior agreement with LESSOR from the premises and shall repair any damage to the premises caused by such removal. Any personal property of LESSEE, or anyone claiming under LESSEE, which shall remain upon the premises at the expiration or termination of this Lease shall be deemed to have 4 been abandoned and may be retained by LESSOR as LESSOR'S property or disposed of by LESSOR in such manner as LESSOR sees fit without compensation to any party. Further, LESSEE shall remove all occupants from the encampment as of the effective date of termination of the Lease, either through default or at the end of this Lease's term. 18. NON-DISCRIMINATION CLAUSE. To the extent required by law, LESSEE, for itself, its personal representative, successors in interest and assigns, as a part of the consideration hereof, does hereby covenant and agree as follows: A. No person, on the grounds of race, color, religion, sex, age, marital status, handicap or national origin, shall be unreasonably excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in LESSEE's personnel policies and practices or in the use or operation of LESSEE's services or facilities. B. LESSEE agrees that in the construction of any improvements on, over or under the leased premises and the furnishing of services thereon, no person, on the grounds of race, color, religion, sex, marital status, handicap, age or national origin, shall be unreasonably excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination. C. LESSEE agrees that participation in religious activities will not be required to obtain services on the Property. 19. INSURANCE. It is understood the City does not maintain liability insurance for the LESSEE and/or its officers, employees, agents and/or subcontractors. Further, LESSEE shall obtain insurance as follows: A. Property Insurance. LESSEE shall procure and maintain a policy or policies of property insurance with respect to the Property and LESSEE's personal property. LESSEE will hold the City harmless for any damage to property owned by LESSEE and waive its right of subrogation for any damage to their property. B. Liability Insurance. On or before the effective date of this Agreement, LESSEE shall provide the City proof of liability insurance in the amount of Two Million Dollars ($2,000,000.00) per occurrence combined bodily injury and property damage that states who the provider is, the amount of coverage, the policy number and when the policy and provisions provided are in effect. The policy shall name the City, its elected and appointed officials, officers, agents, and employees as additional insureds and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) days' prior written notice. A copy of all such policies shall be provided to the City upon request. 20. INTEGRATION AND SUPERSESSION. This document embodies the entire Lease between the parties with respect to the subject matter herein contained and supersedes any and all prior negotiations, discussions, agreements, and understandings between the parties as to the subject matter hereof, which are hereby declared terminated and of no further force and effect. No amendments or modifications hereof shall be enforceable unless in writing, signed by the party to be charged. 5 21. SEVERABILITY. If a court of competent jurisdiction holds any part, term or provision of this Lease to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as if the Lease did not contain the particular provision held to be invalid. If any provision of this Lease is in direct conflict with any statutory provision of the State of Washington, that provision which may conflict shall be deemed inoperative and null and void insofar as it may conflict, and shall be deemed modified to conform to such statutory provision. 22. NON-WAIVER. The waiver by LESSOR or LESSEE of the breach of any provision of this Lease by the other party shall not operate or be construed as a waiver of any subsequent breach by either party or prevent either party thereafter enforcing any such provision. 23. NOTICES. Notices shall be sent by registered or certified mail, postage prepaid or hand delivered. Such notices shall be deemed effective when mailed or hand delivered at the addresses specified below. CITY OF YAKIMA TRANSFORM YAKIMA TOGETHER c/o Cliff Moore c/o 129 North 2nd Street Yakima, WA 98901 509-575-6000 Time is of the essence of this entire Lease. 6 CITY OF YAKIMA TRANSFORM YAKIMA TOGETHER By By Cliff Moore, City Manager Andrew Ferguson, Executive Director Date: Date: ATTEST: By Sonya Claar Tee, City Clerk City Resolution No. City Contract No. 7 ff.,,d,r‘ P.71-4- A © Pfeiffer fir sessrr tints Yakima CityFlex Viewer + — � �C - ' yakimawa.gow :csh� = c11y c.r xAlr', nroiv� r "» w,, RVff „- r _ ' „,: T. Streets rai Rerialtlat+el r ' ,.� <> 3tv. '4'•p`M.'; s`,$¢ z:%§+:" ^4 '. `a'w. _ g p 4 { - •" - y 4 «\ a � 1 ., ' Parcel Searc It s.. ., .. ,^ „y tea'"... n,<r. w: . a , , y m' r = « -,._. .,yam' .,'�. . -1 411.11P g.' 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The model will rely on the attached "Unified Strategy to Deal with Homelessness," under the umbrella 501 c.3 organization, TYT. TYT will staff and provide a shelter at the "Shiloh Navigation Center" (SNC) on Pierce Street in Yakima, as well as work with the Faith Community of the Yakima Valley to accommodate homeless residents with typical and special needs. This year's program will be based on a two phase program that will provide an interim plan (Phase I) for services to be rendered in the City of Yakima during the gap between the current Winter Shelter program and the new programs expected to be authorized under the new YVCOG 5-year plan beginning in July, 2017. This interim plan is necessary in order to allow for the time needed for the Center location to go through the zoning review process, approximately four months. Phase I calls for a Day Center at the Shiloh Navigation Center and a "managed," temporary encampment on the City owned lot on Fruitvale Ave, across the street from the city's public works depot. The Day Center will be overseen by the SNC staff, as well as utilize Homeless Outreach Teams from the community that have been trained to assist the homeless. The Day Center will provide unsheltered residents daytime sheltered provision protected from the elements. They can come inside for hot and cold beverages, food, counseling, health screenings, clothing, and other basic needs assistance from 8:00AM to 5:00 PM. These additional health and essential needs services are provided as match services and not included in the TYT budget. The Day Center can accommodate up to 50 people at a time. SNC will be securing Memorandums of Understanding or MOUS with Community Clinics in the Yakima area. These MOUS will seek to secure outreach professionals and clinicians that are qualified to conduct health screenings and brief effective counseling sessions for SNC clients. The temporary encampment will be managed by TYT staff and will host up to 50 guests each night. The camp will be open from 7:30 pm to 7:30 am every night with guests registering each night with the camp host. The camp will have separate areas for male and female guests along with storage facilities for the guests' belongings. A camp host will be on site at all times while the camp is open. A detailed description of the plan for the encampment is included below. To facilitate clients being able to travel between the encampment and the Day Center we will coordinate bus service with the city bus service, People to People or private buses. The bus schedule will pick the clients up in the morning and take them to the Center and then return them in the evening. Both trips will be timed so as to allow the clients to stop and get a meal at the Union Gospel Mission Under Phase II, the Navigation Center will transition to a 24-hour shelter/center (assuming zoning approval by the City) and provide for 40 beds (20 male / 20 female) each night with an overflow capacity of an extra 20 beds (10 each) for emergency shelter. In addition, SNC expects to ultimately provide limited shelter opportunities for families (up to 4 per night). An appropriate number of gender specific staff will monitor both the male and female wings so as not to create a situation where genders are mixed both in clients and in staff. Overall coordination of these efforts will be the responsibility of TYT Staff, specifically by a full-time Shelter Director. Coordination, staffing, and program oversight will be provided seven days a week for the next 15 months. Operational planning with key community partners began February 10, 2017, to secure the facility on Pierce Street in Yakima and begin to train volunteers to accommodate the needs of the program. We anticipate being able to open our doors for service within 30 days of approval. Our Mission Transform Yakima Together, through the Shiloh Navigation Center, will reduce the incidence of homelessness by providing a place of refuge that will fulfill our homeless population's immediate and critical needs, while at the same time working to empower our homeless population with the tools that they need to navigate their way back to a healthy and productive life and become self-sufficient via the Strength's Based- Relationship Service Model. Our Approach • Relational service model allows staff and volunteers to develop a rapport. • Rapport turns to trust over time which leads to richer opportunities to support and empower people. • When people are supported HOPE is developed. • Hope EMPOWERS people to take the next step in life. Team Work! TYT believes in a team approach when supporting and empowering people. • Staff and volunteers are empowered to work together for the common good of the people we serve. • Team work takes effort, grace, mercy, good communication and trust. • Together, as a team of people who each have their own piece in the puzzle (no matter the size or shape), we make a difference. • TYT values collaboration and partnership Working Within the Community TYT recognizes the significant impacts that unmanaged homelessness has on local businesses, housed residents and governmental entities that are located in and around the downtown core. Providing Downtown Yakima with a safe, accommodating, and well-managed facility for homeless individuals will create relief for downtown businesses, public works, law enforcement and sidewalks so that these places may be used for their intended purposes. ''' ... X Filling the Gaps in Homeless Services This project will succeed in fulfilling multiple needs outlined by the City of Yakima and YVCOG gaps analysis. Consolidation of Shelter Services The Center will be a fixed-site shelter for homeless adults. It will offer services to meet the basic needs of the street community and connect people to a coordinated network of vital social services. For the past several years, faith communities in the Yakima area have sheltered adult men and women, primarily during our wet and cold winter months. It is time to take the pressure off these amazing partners by providing unsheltered men and women with trained, qualified, paid staff who are able to meet needs that extend far beyond overnight stays in these communities' buildings. Services-Enhanced Shelter Offers a Gateway to Services SNC will prioritize meeting a person's basic needs by minimizing barriers to entry, providing a much-needed gateway to services including housing programs, drug and alcohol treatment, and mental health assistance. TYT and SNC will be establishing a comprehensive community network of providers via the MOU system, whereby these partnering agencies will be provided secure access to shared clients in one of the many meeting rooms at this facility. ®®®®®®®®® Stabilizing the Homeless Community Stabilizes Our Entire Community Our Shelter model emphasizes the importance of getting people off the streets as a public safety strategy. Safety concerns within the downtown core and surrounding residential areas stem partly from an unmanaged homeless population. On-site management of The Shelter will include a 24-hour trained staffing model, on-site, outdoor gathering space for guests, and a direct phone line to on-site management when issues or concerns arise. Moving people off public sidewalks and out of sleeping overnight in business doorways will be a major step for our downtown. Our ability to connect people with the large network of public services and members of the Faith Community will result in a positive outcome for all. A Vital Step Towards HousingX. Providing maximum access to basic needs services will provide greater opportunity for people to connect with the social service network. By working collaboratively and cooperatively with other organizations that provide services and access to housing we can move people into housing more quickly and efficiently. TYT through SNC will be forming a primary working relationship with local Housing Authorities, including Catholic Charities and Habitat for Humanity, and utilizing an MOU to bring about the transition of our clients into supportive housing with these Housing agencies as well as the TYT tiny house project that is anticipated to be deployed through local churches. The Sheltering Model and Plan Phase I The SNC Day Center will function per the plan below, absent the 24-hour residential elements. Temporary Encampment - a Community Model The encampment will be a self-governed community with financial and logistical support and Sponsorship by The City of Yakima, YVCOG, Transform Yakima and the Faith- Based Community. These agreements and the close partnership between the non- profit, local government, and the faith-based community form the church Network model under which the communities operate. It is our intent to use military style large tents to house residents of the encampment. We believe this can be accomplished by having two tents for men, two for women and a community tent. We also intend to provide two large storage lockers or "pods" to secure larger items such as bikes, oversized bags and grocery carts. Each resident will be provided with a designated sleeping area, small secure locker and access to sanitation such as restrooms and garbage receptacles. ta.^„y am`•--� k E .� S �'N ''a'-3; :e ', .ma d. ° — . 111114- - By using the large dormitory style tents, we believe this will assist in providing a community accountability model as well as assist in the public's perception of the encampment. By having an encampment with clear accountability will assist to transitioning into a shelter setting. This will also help in efficient management of the encampment. The alternative of individual tents can be used if preferred by government leaders responsible for overseeing the encampment. The site will be limited to fifty persons. The encampment is estimated to run at full capacity, however we will accept new residents on a first-come first-serve basis. However, if someone shows up late at night looking for a place to stay, the tent city will offer them a bed for the night in their large army tent, as long as they pass the initial screening. All residents must pass a police background check for convictions of sex offenses. Residents must agree to follow the 5 community standards of behavior: • No violence toward yourself or others • No illegal substances or alcohol or paraphernalia on the premises or within a two block radius • No stealing • Everyone contributes to the upkeep and welfare of the village and works to become a productive member of the community which includes ten hours of community service per week • No disruptive behavior of any kind that disturbs the general peace and welfare of the village •® The rules are enforced on a "one-strike-and-you're-out basis" and all residents agree when they move in to leave voluntarily if found in violation of these rules. Responsibilities of residents include: • Attending the weekly mandatory community meeting • Actively participate in community cleaning every week as mandated by the Department of Health. • Serving two security shifts There are varying lengths of bans from the community for violating the rules. There are also three "elected arbitrators" (selected by the Director with community input) who are responsible to work with campers who don't follow the rules. The tent-coordinator is the spokesperson for the tent and liaison with the encampment director. Other "elected" leaders take turns at the intake desk and share responsibility of orienting new members. There is also a donations coordinator, who is a resident responsible for logging and distributing donations equitably. The encampment director must approve all donations prior to them being accepted. Donations will only be accepted at an agreed upon date / time which will be clearly posted. me - I Ili II� -A There is no time-limit to any member's stay as long as they are able to follow the community standards of behavior. Staffing: Our intent is to use the best practice community accountability models currently in use in the Seattle & Portland encampments. We intend to maximize the volunteers available. However, there is a need for minimal paid staffing. We intend to have the following staffing: • Encampment Director • Overnight Encampment Security '*X Phase II The Shiloh Navigation Center was created based on the stated needs of the street community of Yakima themselves, YCOG analysis identified low-barrier shelter for adults a top priority and in response to the passing of the Yakima Municipal Code, Chapter "no-camping on city owned property" ban. Many of the rules and requirements that exist within traditional shelters can be difficult or impossible for clients to abide by in times of adversity, and therefore serve to exclude them from accessing resources. We believe that safety, health, respect, and good neighborhood stewardship can be prioritized in a shelter-first model, and it has been shown as a best practice to offer services in a way that is accessible and ultimately successful in stabilizing homeless individuals from the trauma of street life. The shelter-first model is primarily based off of the housing-first model used by the 1811 Eastlake Project in Seattle, the low-barrier safe shelters in Vancouver, BC and Rain City Housing also located in Vancouver, BC. These models focus on client driven services, and through research and studies were able to prove that low barrier services are best practices in serving the "hardest to house" populations. Shelter-first programs identify why clients are not accessing traditional services and create programs that clients are more likely to use. The shelter first model will increase shelter utilization and capacity and decrease the number of illegal encampments, street violence, and weather related deaths and illnesses within the homeless community. These positive health outcomes have been classified as Social Determinants of Health by the Accountable Communities of Health Initiative and the research shows that the overall health of the community as a whole increases when even one Social Determinant of Health is addressed. The Shiloh Navigation Center will provide up to 40 beds for day and night sheltering. We will have shower and laundry facilities, mail, phone, and Internet access, and safe storage for personal items and kenneling of pets. A Certified Peer Counseling program will administer our mental health referral support system. SNC is committed to working with other organizations on getting folks into housing and providing the support they need as they work toward self-sufficiency. As part of their stay with us, our guests will participate in grounds-keeping and other work as they develop pride and ownership in the work we are doing. We will have round-the-clock staff and designated-monitored outdoor spaces to ensure no disruption to the businesses and activities in the surrounding area. Expanded Mental Health Services We will aid in the expansion of mental health services to the "most difficult to serve" through collaboration with mental health service providers in Yakima and throughout the state. 24-Hour Shelter Placement/ 72-Hour Client Intakes In coordination with Community Health we will provide shelter placement within 24 hours, and client intakes within 72 hours. This is a critical step toward housing for qualified individuals and will target gaps identified by the City of Yakima and YCOG. 24-Hour Public Restrooms We will host a 24-hour public restroom. This will alleviate pressure on downtown businesses. 24-Hour Hotline Through a 24-hour hotline, community outreach, and a partnership with The Downtown Business Association, we will provide business owners an alternative to calling 911 when issues arise. This will greatly decrease pressure on the Yakima Police Department in responding to nuisance calls. What is "low-barrier" or "shelter first"? Low-Barrier or Shelter First is a model of service delivery that provides for the basic needs of street dependent people in order to get them off the streets. It prioritizes the provision of shelter and basic needs FIRST so that street dependent people can more easily access other services next (i.e. housing programs, substance use treatment programs, mental health support programs). In practice, this means individuals will be encouraged to participate in available programs but not required. • Sobriety will not be required, however, there will be no drug or alcohol use on the premises. C"- • Each person that comes to the shelter will have a formal intake and registration interview with a trained staff member but will not be denied service without valid ID. • Couples will be able to stay together. • There will be secure storage space for personal items. • Service animals and companion pets will be accommodated • Homeless (HUD Definition) • Age 18 or older • Ambulatory and not requiring hospital or nursing home care • Agree to be nonviolent • Agree not to use or sell drugs or illegal substances on the premises • Agree to treat other clients, staff and the property with respect • Agree to obey fire and other safety regulations Experienced Professional Staff and Best Practices The Shiloh Homeless Shelter is a program of Transform Yakima, a non-profit organization made up of local faith communities. The Shelter will be led by social service professionals with years of experience in sheltering, transitional housing, street- based emergency outreach and mental health services. Our program model was created using national recommendations, best practices and consultation with similar shelter management throughout the Pacific Northwest and beyond. Project partners include Community Health Centers, the City of Yakima and Yakima County. Staffing Model and Funding The bulk of our funding will pay staffing costs. In order to pay staff members a living wage we will cut non-necessities, capital costs, buy used equipment and office supplies and be very resourceful with donations and we will seek in-kind donations equating to 25% of our total budget. Our staff will have an onsite supervisor at all times who has direct experience with the homeless population, is a certified peer counselor, and who has established relationships with the shelter guests. This person will be supported by other staff who are well trained. The staff will be supported further by volunteer power, as the Shelter will be absorbing both the guests and volunteers of the faith based shelter network. The staffing model is hierarchical based on credentials, skills and experience. Near-term staffing requirements will be more dependent on paid staff rather than volunteers because of the need to cover the needs of the shelter while we are developing our volunteer base. So, we would expect our paid staffing requirements to diminish as the program goes on, OR, as is more likely to happen, we will be able to provide more services with the same number of paid staff. A detailed staffing plan will be provided in the proposed budget. Staff training ®® Staff training will be extensive and comprehensive, building on best practices and the special needs of the local community and requirements of the shelter site. Training will be ongoing, frequently updated and dynamic, tapping a wide-range of subjects including: Trauma informed care Cultural Competency Motivational interviewing techniques Mental health first aid CPR/First aid/Blood borne pathogens De-escalation techniques Harm reduction Anti-oppression training Critical Incident Management Mediation techniques Reflective Listening Techniques Dual Diagnosis Training Dialectic Behavior Therapy Crisis Respite Training This is intended to be a framework to be built upon as needed and not an exhaustive list of trainings. We will provide a list of volunteers, documentation of the training they went through and documentation of them completing that training once it is actually completed based upon securing funding. Policies and Procedures We continue to develop operational protocols based on best practices. We are in the process of establishing "Good Neighbor" agreements (used by the Downtown Emergency Service Center (DESC) in Seattle that will be signed by each guest upon entry. These agreements will outline expectations for behaviors, and steps that will be taken should these expectations be unmet. As with any project of this magnitude, the policies and procedures will be lengthy and comprehensive, reflect the needs of the community, be written in accordance to the law, and be in the form of a manual. We will draw from existing organizations People's House, and Sunrise policy and procedures as well as existing programs of a similar nature in other cities. The shelter will make this manual publicly available when it is finalized. In the meantime, the shelter organizers are available to directly communicate with the community about how we will function and what our ground rules and expectations of guests are. Our policies and procedures will also be drawn on from similar programs in other places including: British Columbia Housing Emergency Shelter Program sample policies and procedures: www.bchousing.org/resources/Partner Resources/Program Resources/Emergen cv Shelter Program/ESP Sample Policies Procedures. FAQ's and Concerns CONCERN: Will shelter clients be allowed to bring noisy and dangerous animals to the shelter? The Shelter will provide safe and hygienic outdoor kennel facilities for pets that do not pose a health risk to humans or other animals. With this kennel resource, an important barrier is removed for some persons seeking shelter. People living on the streets sometimes have pets; in some cases, these are service animals, in others they are life companions that have a positive emotional and physical influence on their owners. Shelters cannot legally deny someone services for having a service or companion animal with proper documentation. Further, according to the Americans with Disabilities Act, "...although a number of states have programs to certify service animals, you may not insist on proof of state certification before permitting the service animal to accompany the person with a disability". 1 ®1111 Therefore, you cannot ask someone for proof of papers before allowing them services. Shelters in Portland and Vancouver BC are just two cities that safely accommodate pets so we have a structure to build from. Companion animals are also a vital safety net for people living on the streets that are vulnerable to dangerous and violent situations. Pets provide an extra set of eyes for people's safety. Prohibition of animals inside shelter facilities is virtually universal, but without provision for kenneling, pet owners find themselves shut out of the shelter option. A kennel facility will be constructed based on the nature and constraints of the shelter property itself. It will be designed to mitigate noise and other off-site impacts. Link to Americans with Disabilities Act service animal requirements: http://www.dud.yoviL www.petsofthehomeless.0 provides food and veterinary services for homeless pets in various parts of the Country. Their website explains some of the reasons why it is so important to support the pets of homeless people. CONCERN: How long can people stay? There will be no specified time limit on guest stays. Arbitrary time limits have proven to be a barrier to sheltering the "hardest to house" population, as they time-out, get discouraged and are unable to re-enter the shelter for a period. The premise of "shelter first" housing is that through creating a safe environment we can help guests meet their basic needs and become more stable, easing the process into housing and other services. CONCERN: How will people connect to other services? The Shelter is filling a clearly identified gap in services for unsheltered adults in Yakima. Cities with the most success in ending homelessness subscribe to a continuum of care network that begins with low-barrier emergency shelter and ends with affordable home ownership. In order for us to move people through homelessness we must provide an entry point to gain maximum access to supportive services such as mental health support (on site), chemical dependency and substance abuse programs, housing programs and many more. Under our agency umbrella we will operate in close coordination with Community Health Centers and Faith Based Organizations to move people into their successful rapid-rehousing program. Getting people in the door is the key for moving people through stages of recovery. Similarly, partnerships with others will ensure that vulnerable children and adult populations be served by other agencies that help make up the greater sheltering network in Yakima. Security & Safety Risks Risks to clients, staff, volunteers, neighbors and property owners are of equal concern to us -- and we will continually evaluate and systematically address issues of risk. Concerns linking crime and safety risks with the homeless population have been expressed in the past. During the early phase of the homeless tent encampment, strong safety concerns were repeatedly aired at public meetings whenever relocation of the camp was planned. Our intent is to address these concerns have abated through productive community dialogue, partnership and responsive agency practice. CONCERN: Sex offenders will be staying at a shelter close to a school and neighborhood. We understand the concerns that community residents have about released sex offenders and others with records of violent crime being allowed in the shelter. Registered sex offenders are already present in the eastside neighborhood, and this fact alone unsettles many people; as of this publication date, seven registered offenders of different levels live in a short walking distance from the neighborhood schools. There are also offenders registered as transients without a fixed address who currently have no shelter to stay at in Yakima and are likely living on the streets in or near downtown. This is a key facet of unmanaged homelessness that The Shelter seeks to address in order to improve public safety and prevent offenders from re-offending. Risk assessment of sex offenders is done by our state's court system, corrections department and local law enforcement, according to law. Assessments determine what level to classify released offenders, and when and how to reclassify them if warranted. CONCERN: What are the sex offender laws and guidelines? There are three classifications of Registered Sex Offenders—Level I, Level II, and Level Ill. ❑ Level I offenders are considered low risk to the community, and their probability to re-offend is considered low. They normally have not exhibited predatory-type characteristics and most have successfully participated or are participating in approved treatment programs. Many are first time offenders. ❑ Level II offenders are considered a moderate risk to the community, and have a higher probability of re-offending than Level I offenders. They are considered a higher risk to re-offend, because of the nature of their previous crime(s) and lifestyle (i.e. drug and alcohol abuse, and other criminal activity. Offenders in this classification have either refused to participate or failed to complete approved treatment programs. ❑ Level Ill offenders are considered a potentially high risk to the community and are a threat to re-offend if provided the opportunity. Most have prior sex crime convictions as well as other criminal convictions. Lifestyles and choices place these offenders in this classification. Some have predatory characteristics and may seek out victims. Offenders in this classification have either refused or failed to complete approved treatment programs. Reporting requirements for registered offenders with no fixed address are particularly stringent compared to most housed offenders -- they are compelled to report in person to the local sheriff on a weekly basis, and must provide an accurate accounting of where they stayed during the week. This has the practical effect of keeping law enforcement apprised of the whereabouts of the offender and is widely considered an effective tool in preventing re-offending. Local law enforcement agencies frequently communicate with shelters all over the United States to monitor transient sex offenders. Access to a shelter is a positive factor associated with offenders meeting the requirements of their release, while banning them from shelter forces them into the more stressful life on the streets associated with a greater likelihood of recidivism. CONCERN: Your shelter won't routinely require IDs. What about sex offenders who do not self-report at the shelter? By law, it is the responsibility of the convicted sex offender to register his/her/their address. If an offender is living at the shelter, that will be the registered address. Law enforcement agencies work with shelters in Washington State and across the country to monitor homeless sex offenders. ®®®®®®®® Registered sex offenders with no fixed residence have no incentive to fail to report their identity and status to any shelter they seek to use. They are obliged to live under terms of release as determined by a court, must report to the local Sheriff every week about where they are staying, and are under threat of more stringent reclassification or re- confinement if they break these terms. As a matter of daily risk management practice, The Shelter will maintain an updated list of sex offenders registered in Yakima County and, in the remote instance that an offender fails to self-report, staff will be able to identify such persons that contact the shelter during intake. As a social service agency, we are bound to report such infractions to the authorities CONCERN: What additional police resources and partnerships with police are envisioned? We are committed to a close and creative partnership with local law enforcement. Over the past months, we have conferred on shelter safety practices, intake of certain nuisance offenders, accessing future funding for programs aimed at reducing unnecessary police calls and associated public safety costs, and the need for closer coordination between the police and social services. Budgets Phase I Shiloh Navigation Center Phase 1 Budget Total Personnel Staff(Includes Employer Taxes and Benefits at 21%) Administration ($18,800.00) Shelter Director ($20,000.00) FT Staff-Lead ($10,500.00) FT Staff ($9,000.00) PT Staff ($5,400.00) PT Staff ($5,400.00) Total Staff ($69,100.00) Operations Meals(60 x 1 x$2 x days/month) ($10,920.00) Maintenance ($3,000.00) Encampment Security ($15,000.00) Garbage ($1,650.00) Sanitation ($2,340.00) Sharps Disposal Box ($1,800.00) Total Operations ($34,710.00) General Outside Accounting ($3,000.00) Rent ($22,500.00) Utilities ($3,200.00) Liability Insurance ($4,000.00) Telephone ($1,200.00) Auto-Gas A ($2,000.00) Internet ($400.00) Professional Fees ($1,200.00) Office Expenses ($800.00) General Supplies ($2,000.00) Misc ($1,200.00) Total General ($41,500.00) Total Expenses** ($145,310.00) *20%In-Kind Contribution $ 30,000.00 Net Required ($115,310.00) **The building is expected to require up to$100,000 in renovation and improvements in order to serve as a homeless shelter. We expect to be able to accomplish this through private in-kind donations. Phase II Shiloh Navigation Center Phase II Budget Total Personnel Staff(Includes Employer Taxes and Benefits at 21%) Admin ($56,400.00) Shelter Director ($60,000.00) FT Staff- Lead ($42,000.00) FT Staff- Lead ($42,000.00) FT Staff ($36,000.00) FT Staff ($36,000.00) PT Staff ($21,600.00) PT Staff ($21,600.00) ®®®®® ®®®®®®® PT Staff ($21,600.00) PT Staff ($21,600.00) ®®®®®®® Total Staff ($358,800.00) Operations ®®®® Meals (60 x 3 x$2 x E •®®®®®. days/month) ®®®®® y ) ($131,400.00) Maintenance ($12,000.00) Security ($60,000.00) Total Operations ($203,400.00) Expenses , Marketing L. Web Site ($3,100.00) Printing and Mailing ($6,000.00) Travel & Entertainment ($6,000.00) Total Marketing ($15,100.00) General Outside Accounting ($18,000.00) Rent ® ($90,000.00) Utilities ($18,000.00) Liability Insurance ($12,000.00) Telephone ($3,600.00) Auto -Gas ($6,000.00) Internet ($1,200.00) Professional Fee ($3,600.00) Office Expenses ($2,400.00) General Supplies ($6,000.00) Misc ($3,600.00) Total General ($164,400.00) Total ($741,700.00) *20%In-Kind Contribution $148,340.00 Net Required ($593,360.00) *We expect to achieve 20%of our budget through in-kind contributions lli... agg ■ TRANS FWRANRM_ YAKIMA TOGETHER Unified Strategy to Deal with Homelessness Our vision is to unite, equip and activate the Faith Community in the Yakima Valley in order to provide resources to the homeless in Yakima County.We see to awaken and connect the churches and parachurch organizations within the Valley to come together in collaboration to provide shelter and resources for the homeless that will effectively reduce homelessness in Yakima County, thus fulling the mission as outlined in Isaiah 58-62 and bringing glory to God our Father. 1. We will link the parachurch ministries and service providers in the Valley, such as UGM, Sunrise Outreach, Habitat for Humanity, Love INC., and others to provide shelter, client management, and other"wrap around" services in support of the overall Church effort. 2. Equip and coordinate the overall effort of the Faith Community through the churches to provide housing to the homeless in our Valley through these various programs: a. Emergency Shelter b. Micro Housing c. Long-term Supportive Housing d. Permanent Housing 3. Coordinate and train volunteers from all the churches and community to meet "provisional" needs of the homeless population in and outside of"church" housing programs through the following services: (may be performed through existing ministries) a. Food f. Community"Buddy Program" b. Clothing, Blankets, etc. g. Skills Training c. Transportation h. Job Preparation d. Sanitation i. Financial Mgmt.Training e. Mobile Shower&Washing j. Workplace reintegration Trailers 4. Partner with other community service providers to deliver required professional services for critical care such as: a. Drug Addiction b. Mental Health c. Medical and Dental needs Distributed at the-�7 Meeting �17 13 Yakima City Council March 7, 2017 Item #13, Temporary Encampment Alternate Sites Alternate Sites for Temporary Encampment,2017 2 G y =4 N O ., ..�. Y,. < -- ..�� 5 � < <E! Y�kwe G14 d I Yahm�dnrt�d lsrOY r- I Yp aupemuM Eu,HERE�t3ennu NI:PFNFNlP FIB 1 Wastewater Treatment Plant site 2 Willow Canal site 3 Fruitvale ROW site 4 S 18th Street site 5 S Fair Ave Fire Station site 6. Walnut & 3"St Parking lot site J, Price, Cally Subject: Homeless Camp at 24th and Fruitvale Distributed at the Meeting �3 I Cally, Can you please make copies of this message for Council Thanks Cliff From "G B Underwood" <whipppostghotmad.com> Date March 6, 2017 at 7 44 55 AM PST To "C1iff.Moorenyakimawa.gov" <C1iff.Moorenyakimawa. ov> Subject Homeless Camp at 24th and Fruitvale Mr Moore, I have been in touch with Mayor Coffee about the proposed new homeless camp at 24th and Fruitvale Woops, let me start over, my name is Byron Underwood, I own the Powerhouse Grill at 3708 River Road I strongly oppose the idea of a homeless camp at this location I have strong negative memories of the homeless camp last year across the street from the Yakima Police Station What a disaster!I I The filth and totally unhealthy nature alone was not good for anyone, let alone the homeless it was suppose to help Then the discovery of drug paraphernalia during the clean up made the matter all the worse If this occurs right across the street from the Police Station, how is a normal citizen supposed to control any of this? We have fine trained Police Officers, but they are restrained by Civil Liberty laws These same laws apply the citizen on citizen encounters also and are maybe even tighter They are at least better understood by trained Police, leaving normal citizens at a disadvantage to deal with these type of situations Imagine last years problems times two and this spreading into a clean hardworking neighborhood Are we just moving downtown homeless to a different location? I have read the philosophy was to provide shelter to areas where the largest population of homeless live? The Powerhouse Grill has donated many times to help the Mission Entire meals to the extreme weather shelter, and I have a standing policy that if any person asks for food, because they are homeless and hungry, we always provide them a meal We have employed several homeless over the years, usually with bad results However we will continue to try to offer a hand up, not just a hand out There are help wanted signs all over the valley, let this well meaning group help the homeless get jobs and out of their situations on a permanent basis Use this triangle as a pocket park to beautify our city, these have been very successful in other towns I am sure the business owners in this area would be happy to donate to such a positive addition Will you please give a copy of this e-mail to all the city council members to let my concerns be known to all of them I would attend the meeting on Tuesday myself, except I am out of town and will not return until Thursday Byron Underwood DBA Powerhouse Grill i Price, Cally From: Web Sent: Monday, March 06, 2017 2.33 PM To: City Council Subject: Council Contact Web Submission Name Dowd Luce Address 2010 Evergreen Ct 2010 Evergreen Ct,Washington Yakima 98902 United States Map It Email dvdluce(aa)gmaii.com Subject Homeless Encampment Message Please put me on record against the Fruitvale encampment sit. The site is not a good location It is to close to elementary school senior center, daycare center& numerous small business that would be impacted by the homeless element.The fenced area is to small to handle the number of homeless in Yakima and the location is unsafe to close to Fruitvale Blvd A better place would be adjacent the Criminal Center located at the fairgrounds TU Dowd 1 Price, Cally From: Web Sent: Sunday, March 05, 2017 5 15 PM To• City Council Subject: Council Contact Web Submission Name Lisa castillo Address 1304 Fruitvale Blvd Yakima,Washington 98902-1925 United States Map It Email tedmotors1(a)gmail.com Subject homeless camp! Message The intended location of this planned encampment is completely unsuitable for numerous reasons The area is surrounded by both commercial and residential property that will be negatively impacted by the encampment.We are also gravely concerned with the safety of the camp residents The area is surrounded by heavily traveled roads with no traffic control to protect pedestrians While the City Council has gone to great lengths to indemnify themselves I can't imagine the political fallout that would occur if one of the residents were run down by a passing vehicle 1 0 m .r1 _' - ^ Nrr � � • l� ay.._� � • , '� �. "'...� s t.i • _. 4• ,�=� �r ;� �, • ems r� ��-A� ` oFi N w Lb '' � ,�'i� ice• - - low- isZi� ' , O y . ramtr Alt � �. rr....�. _ ,�M - * ;�I � a� �• .a•j� _yam s a job to ��� ' 4040 � F "I��•w Ill - • • '" �� ' • i ' s , 11e 1 T i. • •• - N Y. .tea � � �- • � k „ . n �► :{ r L2 r. .� I AF A r1 O m m _ O V7 O� J j • '0 CD N LJ -- N � 40 v� N !L 3 O • E `0 IL r !! pa. 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