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Home My WebLink AboutR-2007-021 Sole Source Purchase / Northwest Manufacturing & DistributionRESOLUTION NO. R 2007 - 21 A RESOLUTION authorizing a sole source procurement without calling for bids from Northwest Manufacturing and Distribution, Inc. Hereby said entity shall install a Thermo - Lay model UD 425-120 hot asphalt and sanding machine on a new City of Yakima provided cab and chassis. WHEREAS, Article VI, Section 6 of the City of Yakima Charter and the Yakima Municipal Code Chapter 1.80 generally require that purchases over $25,000 be done by competitive bidding, subject to certain exceptions; and WHEREAS, the law recognizes a "sole source" exception from these competitive bid requirements when, due to unique service requirements, it would be futile to utilize competitive bidding; and WHEREAS, the City of Yakima has compelling interest in standardization since this vehicle is a duplicate of a unit currently owned by the City of Yakima and in reliable service since 1997. WHEREAS, the Thermo -Lay machine has several proprietary features, that competing manufacturers cannot duplicate, that are essential to the efficient operation of the Streets Division; and WHEREAS, Northwest Manufacturing and Distribution, Inc. is the equipment manufacturer selling directly without a dealer network; and WHEREAS, Northwest Manufacturing and Distribution Inc. is geographically located in the northwest region and thereby able to adequately provide emergency technical support and spare parts in a timely manner; and WHEREAS, it would be futile to utilize competitive bidding process for the purchase of these services from any other entity than Northwest Manufacturing and Distribution, Inc., now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to procure from Northwest Manufacturing and Distribution, Inc., as a sole source procurement without calling for bids, manufacture and installation of a new Thermo -Lay model UD 425-120 hot asphalt and sanding machine on a new cab and chassis. ADOPTED BY THE CITY COUNCIL this 6th day of February , 2007. ,/ 4;/' ATTEST: David E • er, Mayor ,zczf/✓� � G`�� City Clerk Building high quality products since 1978 Designed to WORK -- Built to LAST 1)1410\19"v AY *yr mmor Atm Poipm Mismo Northwest Manufacturing & Distribution Inc. 2050 Main Street -- P.O. Box 51000 Billings, MT 59105 Phone: 406-259-9525 Fax: 406-245-7222 Internet: www.thermo-lay.com EvoFe4tio 11 a rot of changes Siitt30 1978 Art Leafdale 1978 Inte Gallo 1 Props� but int ain body with" emtfe fill and gauge aulic Raise and Lower Ar Arrowboard with Light Bar Hydraulic Steel Insulated Bi -fold Hopper Doors 1 Hydraulic Lift for Bomag BW 55E Roller t Jim bic Yard Hydraulic fegSpoils Bins 8 Gallon Auxillary Water Tank ool Rack 180 degree Pivot Asphalt Chute delivet asphalt to the entire rear of the truck and both sides The Thermo -Lay uses maintenance free solenoid hydraulic valves which allow the switches to be located at the rear of the machine and in the cab as well. The solenoid hydraulic valves also have manual overrides in case of a loss of electricity. The automatic shifting 2 speed motor provides outstanding delivery and can unload the entire 5 cubic yards in less than 5 minutes. Moving the roller lift from the left rear of the machine to the area between the cab and body, not only transferred a substantial weight off of the rear axle, but also freed up valuable space at the rear which gives the delivery chute a complete 180 degree movement at the rear. With an optional chute extension, delivery can be made to either drivers or passengers curbside, for repair of new curb construction. For rakes, brooms and shovels, a rear mounted tool rack holds 4 tools. An 8 gallon auxillary water container is also rear mounted, for supplying additional water to the roller compactor. • ulic Raise an Arrowboard with Light Ba • 8 Ga on uxi ary Water Tank Hydraulic Steel Insulated Tool Rack Bi -fold Hopper Doors 1 1/4 Cubic Yard Hydrau • Integrated Tack Oil Tank bui into the main body uses the s heat transfer oil that heats th ho ' ' er 180 degree PivotaTA3rphalt Chute delivers asphalt to the entire rear of the truck and both sides The Thermo -Lay asphalt hopper is heated by heat transfer oil. The heat transfer oil is heated by a 350,000 BTU propane burner during working hours and then kept to a desired temperature at night by a 9 KW electric heater. The Intelli-Temp timed heating system allows the operator to select a daytime temperature, daytime start time, nighttime temperature, and nighttime start time. The Intelli-Temp system automatically lowers the heat transfer oil temperature to the desired nighttime heat using the electric heater and the automatically adjusts to the desired daytime temperature using the propane burner and electric heater at the desired, pre-set time. Weekends may be controlled as nighttime temperature or shut down completely, with automatic early Monday morning start-up. The Thermo -Lay Hot Asphalt and Sanding Machine was designed to take all of necessary components needed for asphalt repair and integrate them into a single truck, operated by a two man crew. The 1978 model had a hopper heated by cut-back tack oil. The current Thermo -Lay has evolved into a unique state-of-the-art machine. This machine carries 5 cubic yards of either hot -mix or cold mix, can carry 120 gallons of tack oil, includes a hydraulic operated jack hammer, carries a gasoline driven vibratory roller compactor, and includes all the necessary traffic lighting and signaling. These features are found on a short, single 120" cab -to -axle truck chassis with a 12,000# front axle, 21,000# air suspension rear axle, to form a legal payload of 6 tons. Hydraulic Lift for Bom 22HRoller Hydraulic Raise and Lowe Arrowboard with Light Bar Hydraulic SIs"a 1— Bi -fold Hopper Doors v&- Integrated 34 Gallon Horizontal Propane Tank built into the main body with remote fill and gauge • , Front Alternating Strobe Lights built into the amburn signals 1 1/4 Cubic Yard Hydraulic feel Spoils dins Safety and ease of operation have always been a top priority in the design of the Thermo -Lay. Safety features include automatic extinguishing of the propane burner when any fluid pump is activated, making it impossible to spray any fluid on the propane burner. The new hopper cleaning system coats the entire inside surface of the hopper with the flip of switch at ground level, eliminating the need for the operator to climb up upon the hopper prior to loading the heated asphalt. The new roller lift has an alarm that continiously sounds while the lift is being raised or lowered and the amber strobe mounted on the lift warns operators and passing traffic that the lift is being loaded or unloaded. The arrowboard and light bar are raised 36" vertically, allowing the operators to set both warning and signaling from inside the cab, before stepping out of the truck. Unlike any other heated asphalt machine, the Thermo -Lay has a built-in 34 gallon propane tank that cannot come loose, fall off the truck, become stolen, or be subjected to damage during a side impact collision. Plus, the propane tank can easily be monitored and filled from ground level. ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 41-7 For Meeting Of February 6, 2007 Consideration of Resolution authorizing a sole source procurement of a hot asphalt and sanding machine Chris Waarvick, Public Works Director Richard Wonner, Fleet and Facilities Manager Shelley Willson, Streets / Traffic Operations Manager CONTACT PERSON/TELEPHONE: Richard Wonner, 576-6412 SUMMARY EXPLANATION: The purchase of a 2007 model patch truck has been budgeted. The patch truck consists of two elements. First, is the cab and chassis that will be ordered using a state purchasing contract. Second, is the hot asphalt and sanding machine body "body" mounted on the aforementioned cab and chassis. Increases in service demands (size of City and increased emphasis on street maintenance) have made it necessary to add this capacity to the Street Division fleet. Authorization to proceed only with a sole source purchasing agreement for the hot asphalt and sanding body is being requested in this action. The attached resolution describes the rationale behind the sole source request indicating that the formal bidding process would be futile because only one manufacturer/vendor meets the City of Yakima's legitimate needs and specifications. The proposed equipment has proven to be reliable, relatively trouble free, and is very familiar to the operating and maintenance staffs. Resolution XXX Ordinance Other (Specify) Contract Mail to (name and address): Phone: Funding Source Equipment Replacement Fund Cab and Chassis $75,000, Hot Asphalt and Sanding Machine $75,000. APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Approve the request. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2007-21