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Home My WebLink AboutR-2006-153 2007 CDBG and HOME Annual Action Plan - Office of Neighborhood Development ServicesRESOLUTION NO. R-2006 —153 A RESOLUTION approving the 2007 Community Development Block Grant and HOME Investment Partnerships Annual Action Plan, and directing staff to submit the plan to HUD for review and approval. WHEREAS, the City of Yakima is an annual recipient of Community Development Block Grant (CDBG) and Home funds from the Federal Government intended to provide a variety of assistance to low and moderate income persons; and WHEREAS, the City has completed the annual process of gathering Citizen input and developing an annual Action Plan for the investment of these funds for the year 2007; and WHEREAS, the proposed 2007 Annual Action Plan has been prepared and available to the public for the required 30 day comment period, and the required final public hearing on the 2007 plan has been completed; and WHEREAS, the Yakima City Council has reviewed the 2007 Annual Action Plan and the comments that were received; and WHEREAS, the City Council has decided to approve the proposed plan; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. The 2007 Annual Action Plan for the Community Development Block Grant and Home Investment Partnerships programs is hereby approved; and 2. Staff is directed to prepare final copies of the approved plan for submission to the Seattle Regional Office of the US Department of Housing and Urban Development for review and approval. ADOPTED BY THE CITY COUNCIL this 7th day of November, 2006 A At, Attest: City Clerk David Edler, Mayor 11/06/2006 Bill Cobabe, Office Manger Neighborhood Development Services 112 S 8th Street Yakima, WA 98901 City of Yakima Council Members C/O City Manager's Office 129 N 2nd Street Yakima, WA 98901 Dear Bill and Council Members: My name is Hyacinth Derby. I was recently one of the many beneficiaries of your Senior Home Repair Program. First, I would like to thank. God for blessing this program with the resources it needs to make it prosper. This prosperity has made it possible for people, much like myself, to get the help we need to repair our home. The grants you provide are monies well spent! It helps to improve the quality of life for many. It improves the look and feel of the neighborhood and gives- the less than fortunate homeowners a sense of pride in their homes. All of which ,I believe can contribute to crime deterrence and reduction. I, as a law abiding, tax paying resident of this community, am in full support of the services you provide and I can only pray that God may continue to bless this program with the funding it needs to help change the lives of others in our community. Please, I implore you to continue funding this program because far too many times worthwhile programs are discontinued before it can effect the positive changes this community yearns for. Please do not let this be one of those programs that slip away before it has the chance to provide the services it wasdesigned to provide for the people it designed for. It is very apparent that someone sees the need for these services in our community and there services need to flourish. In closing, I would like to say, may the Lord bless you so you can continue to bless others... My most sincere thank you. Yours truly, Hyacinth Derby 416 S 7th Street Yakima, WA 98901 /&?e. 4 eN1 rPe-c d 618;11 b eus,r s s A? -15. Ase -da r- ry /3 EXECUTIVE SUMMARY As the annual recipient of federal Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds, the City of Yakima is required to engage in a careful planning process. This process involves a long-term five-year strategy, which is detailed in a document called the Consolidated Plan, and a subset of this document known as the Annual Action Plan. Each action plan specifies the things the City will do during the coming year to implement those steps it feels will lead to the accomplishment of the goals set forth in the Consolidated Plan. This document is the 2007 Annual Action Plan for the City of Yakima 2005-2009 Consolidated Plan. The format and content of the document is largely dictated by US Department of Housing and Urban Development (HUD) regulations. These regulations provide a framework that helps ensure that each dollar invested meets local priorities and complies with federal law. Congress implemented the CDBG program in order to provide assistance to communities such as Yakima as they work to provide various forms of assistance to low and moderate - income individuals and families. According to law, the CDBG program has three primary objectives: to benefit low and moderate income persons, to assist with problems relating to slum and blight, and to assist with urgent health and welfare needs. The program can thus provide assistance in a broad range of activities and services; but at least 70% of all funds must be spent on assisting people with issues related to low income. There is a thick book of regulations that outlines the steps necessary to document compliance with the more than 20 federal laws that govern the investment of these funds. The HOME program is of more recent origin. It can only assist low/moderate income persons with issues relating to housing. These services can range from new construction of single family or rental housing and down payment assistance to assistance with rents. While lacking the flexibility of the Block Grant program, the HOME program has provided valuable services to hundreds of families here in Yakima. By combining both programs under one strategy the City of Yakima has provided a broad-spectrum approach to helping the many local residents these programs serve. A key component of serving the needs of local residents is to meet with them, and listen to them, as they express their thoughts. Information is collected from City residents and others in a variety of ways. There are regular surveys conducted of local citizens to ask about their needs and challenges. Meetings are held in various locations to provide the opportunity for people to speak. And as required by HUD City staff meet with other providers of services for low-income persons to hear about the things they feel are important. By the time the 2007 Action Plan is completed, in addition to the extensive information gathered in the preparation of the Consolidated Plan, City staff will have met with local residents on three occasions to share information on the possible activities and to hear their ideas. The first meeting was a gathering at the MLK Park. Entertainment and a light dinner were provided, and people had the opportunity to complete surveys and share ideas with staff members. The second meeting, with a more traditional format, was held at the Southeast Community Center. While there was limited attendance, there was a group who came expressly for the purpose of sharing their desire to see more funding and activities offered at the Center. The final meeting will be a formal public hearing with the Yakima City Council on November 7, 2006. This meeting will hear any comments on the draft 2007 Action Plan, and the Council will have the opportunity to approve the plan for submission to HUD. The Block Grant and HOME programs have been around for many years, and from time to time there are substantial changes in procedures. For 2007 this document will both document and comply with the most recent changes. Some of the most significant changes have been made to reflect current realities of scarce resources and the need for greater program accountability. Gone are the days when throwing money at problems was a common government strategy. It has become clear in today's political climate that in addition to doing good it is necessary to document these good works. Both the executive and legislative branches of the federal government have asked for such information. The result is that HUD, in consultation with other program users, has created a format for national collection of data and reporting on the successes of the programs. Constructed under the broad heading of performance management, the new HUD system requires additional goal setting and measurement of accomplishments by each recipient. The intent is to establish a more direct connection between funding and actual services for program clients. The City of Yakima is now required to categorize each CDBG and HOME activity according to nine possible outcome statements. (There is further information on this new, system, including the form itemizing all 2007 activities according to the new HUD criteria, in appendix.A of this document.) Information from Yakima and all other entitlement communities will be compiled into a report to Congress and the President. This report will then be used to evaluate the effectiveness of the program and may be used in future decisions about funding for these programs. Another highly significant change in the CDBG funded programs for 2007 is that the City's very successful Paint -Out -Graffiti Program will no longer be funded by the Block Grant. HUD has determined that the program cannot be funded as previously if it is to meet a CDBG eligible national objective. In order to continue this program, the City will provide necessary funding from its limited "Non -Federal" budget line. HUD also required changes for 2007 in how the City bills some staff time and other expenditures to administer program delivery. Some items previously billed as programmatic expenses must now be charged as administrative costs. Since the entitlement programs have a maximum that can be charged to this category, it was necessary to move some of these costs to "Non -Federal" as well. A final change for 2007 is the repayment of a Float -Loan that was previously funded with CDBG dollars. Such funds are considered to be program income under CDBG regulations. As was indicated at the time the loan was made, these funds were drawn from activities that would support infrastructure projects benefiting LMI neighborhoods. When the loans are repaid funds will be re -invested the infrastructure category, and after budgets for these groups are met for the year then into affordable housing. 2007 Annual Action Plan I. Changes to CDBG, HOME A. Performance Management 1. Select goals 2. Outcome Statements Grid 3. End of Year reporting (CAPER), first in March for 2006 B. Graffiti to Non -Federal only programmatic change 1. Program runs the same 2. Paid from ONDS, w. significant $ from Refuse 3. C. Administrative Charges 1. Staffing moves (Cook, Regimbal, Morales, McBride, ONDS reorganization, unfilled position) 2. Stuff Charges (must be moved to Admin) 3. D. One Time Float Loan Repayments (budgeted for 2007) 1. 2 due, December and July 2. Program income distributed to Infrastructure, Housing 3. E. 108 Loans Status 1. Repayment outlook 2. Potential CDBG Impact timing City of Yakima Office of Neighborhood Development Services 2007 HOME 2007 HOME ESTIMATED REVENUES 124.337.0000.33114.2 H M HUD HOME Program 625,000 124.337.0000.33114.2HP HOME Program -Prior Year 2006 Carry Forward 0 124.337.0000.36140. H M I HOME Program Interest Income 7,000 124.337.0000.38500. H M P HOME Program Income 20,000 HOME Revenue Totals: 652,000 2007 HOME ESTIMATED EXPENDITURES All activity is eligible under 92.205 (a) (1) A + B + C = Program Table Program Delivery 2007 3A HOME PROJECT CATEGORIES: Expenses Expenses Admin DH -2.2 First -Time Homeowner Assistance (up to $30,000 each) 60,000 3,000 DH -2.1 Down Payment Assistance (up to $4,000 each = 25 or more) 100,000 4,000 DH- HOME Single Family, Owner -Occupied Activities: 1.2 Senior & Disabled Rehabilitation 51,272 47,096 1.4 Single Family Home Rehabilitation 36,586 38,572 Total for HOME Single Family, Owner -Occupied Activities: 87,858 85,668 DH -1.5 New Construction 162,000 20,000 DH -2.3 Lot / Property Acquisition & Clearance 2,100 DH -2.4 Community Housing Development Organization 97,800 4,500 (CHDO: HUD requirement, minimum of 15% of 2007 HOME Entitlement plus Program Income) Administrative HOME Costs 65,200 D 2007 Total Estimated Expenses 63,000 104,000 98,368 75,158 173,526 182,000 2,100 102,300 Grand Estimated Total Expenses for Year 2007 507,658 119,268 65,200 Entitlement is estimated as Congress has not yet approved the national HUD Budget. Program Income is estimated as the figure is unknown until the money is received. Appropriate adjustment will be made, if needed, when HUD awards are received 11/2/2006 mag Budget Prep.2007.Guesstimate 65,200 692,126 692,126 City of Yakima Office of Neighborhood Development Services 2007 CDBG ESTIMATED REVENUES: Account No. & Description 2007 124.330.0000.33114.2CY CD Block Grant -Current Year Estimated 1,225,000 124.330.0000.33114.2PY CD Block Grant -Prior Year 2006 Carry Forwards 124.699.0000.36140. PII CDBG-Program Interest Income 124.699.0000.38500. PRG CD Block Grant -Program Income 124.699.0000.36110. I NT Interest from Investments 0 7,000 493,000 * 250 2007 ESTIMATED CDBG Revenues: 1,725,250 124.699.0000.38500.PRG 93,000 Estimated Program Income 400,000 Float Loans Repayment * 493,000 * Float Loan Repayment Schedule Due From Adaptis, Inc: $400,000 $200,000 December 29, 2006 $200,000 June 17, 2007 11/2/2006 mag 2007 Draft Budget Table 3A HUD Programs (CDBG) City of Yakima Office of Neighborhood Development Services 2007 CDBG ESTIMATED EXPENDITURES (Does not include any Cany Forward Dollars) Public Input Recommendations Program 2007 Total Program Delivery 2007 A Estimated Expenses Expenses Admin "t: Expenses DH- CDBG Single Family Rehabilitation 570.202 (b) 1.1 Senior / Disabled Rehabilitation 207,335 71,846 279,181 1.3 Single Family Rehabilitation 165,000 39,228 204,228 1.6 Single Family Rehabilitation - 308 Irrigation 50,000 2,750 " 52,750 1.7 Rehabilitation Relocation 570.201 (i) 12,000 1,500 13,500 Total 434,335 115,324 ,!;l 549,659 E0- ECONOMIC DEVELOPMENT 570.203 (b) Prior & Ongoing Obligations: 1.1 Adaptis Inc - Grant Year 2007 100,000 225 '. 100,225 1.1 Adaptis Inc - Grant Year 2006 (balance) 68,000 225 1}' 68,225 1.2 HouseValues, Inc - Grant (balance) 100,000 225 100,225 1.3 Praeclarent - Year 2006 40,000 225 40,225 1.3 Praeclarent - Year 2007 40,000 225 40,225 Total 348,000 1,125 . 349,125 SL- Community / Public Services 570.201 (e) 1.1 OIC of WA: SECC Programs: Under contract for 2007 75,000 2,850 77,850 1.2 Job Fair thru Work Source 5,000 750 5,750 DH -1.8 Affirmatively Furthering Fair Housing 570.201 (k) 2,800 41,819 44,619 Total 82,800 45,419 128,219 SL- Public Facilities 570.201 (c) 3.1 Southeast Community Cntr / Miller Park Activity Cntr 100,000 12,750 112,750 (or other public facilities in the neighborhood) SL -3.2 Neighborhood Improvements - Clearance 570.201 (d) 25,000 5,750 30,750 SL -3.3 Code Compliance 570.202 (c) 0 93,209 '` 93,209 Administrative CDBG Costs 570.206 0 0 345,050 345,050 Grand Estimated Totals for Year 2007 990,135 273,577 345,050 1,608,762 Entitlement is estimated as Congress has not yet approved the national HUD Budget. Rev Program Income is estimated since the figure is unknown until the money is received. Prog Exp Appropriate adjustment will be made, if needed, when HUD awards are received. Balance Less Contingency 1,608,762 1,725,250 1,608,762 116,488 116,488 0 Estimated 2007 CDBG Revenue (including Float Loan Payback) 1,725,250 20% Admin 345,050 Unprogrammed (Contingency) Funds (HUD's Matrix 22) : Propose putting some money in a contingency line, per HUD regulations in the Annual Action Plan Instructions at 24 CFR 91.220 (L) (10% EN + PI) For Year 2007: $116,488 11/2/2006 mag Budget Prep.2007.Guesstimate.SS Yakima CDBG Funding Adjusted for population growth and inflation 1980 through 2006 A. Population 1980 Yakima Population 49,826 2006 Yakima Population 81,710 Growth 64% B. Consumer Price Index 1980 Consumer Price Index 82.4 2006 Consumer Price Index 195.3 Increase 137% C. CDBG udget 1980 $1,016,000 2006 $1,225,000 Increase of 20% City of Yakima Community Development 4/A Block Grant ii Home Annual Action Plan 2007 EXECUTIVE SUMMARY As the annual recipient of federal Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds, the City of Yakima is required to engage in a careful planning process. This process involves a long-term five-year trategy, which is detailed in a document called the Consolidated Plan, and a sub his document known as the Annual Action Plan. Each action plan specif the ts the City will do during the coming year to implement those steps it fe 1 lead to the accomplishment of the goals set forth in the Consolidated Plan. This document is the 2007 Annual Action Plan for the Ci Consolidated Plan. The format and content of the doc Department of Housing and Urban Development ( provide a framework that helps ensure that each complies with federal law. of + a 2005- larg= y dictated re tions. These regul s ar invested meets local prio s and Congress implemented the CDBG program in orde ide assistance to communities such as Yakima as they work to provide various forms aassistance to low- and moderate -income (LMI) individuals and families. Accor s " to 1 'the CDBG program has three primary objectives: to low- and moderate -i persons, to assist with problems relating to slum an t, . ssist with urge ., health and welfare needs. The program can thus prow ass range of activities and services; but at least 70% of all funds must be spen n ass' ` g pe with issues related to low income. There is a thick book of re_ . ' "s that ones the steps necessary to document compli. • nth the more t .;t " 20 federal laws that govern the investment of these funds. The HO persons '+Y'ith of single family king the able se more recent o:°'n. It can only assist low/moderate income Verb ' These services can range from new construction al housing and down payment assistance to assistance with rents. 'bility of the Block Grant program, the HOME program has s tibundreds of families here in Yakima. By combining both the City of Yakima has provided a broad-spectrum approach residents these programs serve. programs unri to helping the one stra y loc: ey compone 8' of serving the needs of local residents is to meet with them, and listen to i . m, as th- express their thoughts. Information is collected from City residents and othe a ety of ways. There are regular surveys conducted of local citizens to ask about t eeds and challenges. Meetings are held in various locations to provide the oppo r ty for people to speak. And, as required by HUD, City staff meet with other providers of services for low-income persons to hear about the things they feel are important. By the time the 2007 Action Plan is completed, in addition to the extensive information gathered m the preparation of the Consolidated Plan, City staff will have met with local residents on three occasions to share information on the possible activities and to hear their ideas. The first meeting was a gathering at the MLK Park. Entertainment and a light dinner were provided; people had the opportunity to complete surveys and share ideas with staff members. The second meeting, with a more traditional format, was held at the Southeast Community Center. While there was limited attendance, there was a group who came expressly for the purpose of sharing their desire to see more funding and a tivities offered at the Center. The final meeting will be a formal public hearing with th Fk' '. a City Council on November 7, 2006. This meeting will hear any comment s+ the +` 2007 Action Plan and the Council will have the opportunity to approve for submission to HUD. The Block Grant and HOME programs have been around ,.or maw. years an ".. om time to time there are substantial changes in procedures. Fo �, ,this s s cument w document and comply with the most recent changes ; 'omee a he most significant changes have been made to reflect current realrtz :scarce resources and the n: for greater program accountability. Gone are the • s when tri •wing money at pro gems was a common government strategy. It has become clear in today's political climate that, in tion to doing good, it is necessary to document these good works. Both the exec>b;ve andislative branches of the federal government have as .-„such information. Th. r t is that HUD, in consultation with other progr and reporting on the succes o ated a format f r/national collection of data Constructed under the broad heading, requires additiona .l.setting and my a . lis more direct •+ ents. The ty of Yakim, . y accords ao nine possib ne�'.f The intent is t for progr HOME information o' «� is according to the - Y,aiirand all oth .and the w rodent. program an.` .y be use ormanc- anagement, the new HUD system ement of accomplishments by each recipient. ec ion between funding and actual services required to categorize each CDBG and .outcome statements. (There is further g the form itemizing all 2007 activities D criteria, in appendix A of this document.) Information from 'tentitlement communities will be compiled into a report to Congress ill then be used to evaluate the effectiveness of the ture decisions about funding for these programs. Another highly 's very succ �:.. HUD mee provide ificant change in the CDBG funded programs for 2007 is that the sful Paint -Out -Graffiti Program will no longer be funded by the Block determined that the program cannot be funded as previously if it is to eligible national objective. In order to continue this program, the City will ssary funding from its limited "Non -Federal" budget line. HUD also required changes for 2007 in how the City bills some staff time and other expenditures to administer program delivery. Some items previously billed as programmatic expenses must now be charged as administrative costs. Since the entitlement programs have a maximum that can be charged to this category, it was necessary to move some of these costs to "Non -Federal" as well. A final change for 2007 is the repayment of a Float -Loan that was previously funded with CDBG dollars. Such funds are considered to be program income under CDBG regulations. As was indicated at the time the loan was made, these funds were drawn from activities that would support infrastructure projects benefiting LMI neighborhoods. When the loans are repaid, funds will be re -invested the infrastructure cate ory and, after budgets for these groups are met for the year, then into affordable housi SECTION 108 REVOLVING LOAN PROGRAM In addition to grant -funded programs, HUD re latioa'= ;require at cities participating in the Section 108 Loan Pro 3 ,izlclu • e notice participation in the Action Plan. This is be use of e provision that :G funds provide the final security for repay nt of any loans that ma efault. This loan is included in the City's budg e Eco 'c Development Fund — 123. In 2003, three Section 108 loans were closed: • Julmar, L.L.C. A .,� $110,000 • Peppers Restaur _ 30,000 - Paid `m 2006 • Trail Wagons, In 2004, one additional Section 10 p' •T was cl • Trail r : _ . Inc. $475,000 Also in 2 €; the City fav ncil approv-eresolution to increase the Economic Develo'Loan) by $2,945,000. The initial award was a S4 million:. ' 08 loan in vember 1998. Under Section 108 guidelines, 10 . ans up to =maximum of five times the City's annual CDBG entitlement an be 1.:M -d. he additional $2,945,000 maximized the Section 108 ional Section 108 loan was closed: a Investment Fund, LLC $3,560,000 In 20 o additional Section 108 loan was closed: Sports Center Universe $75,000 RESOURCES AND OBJECTIVES The attached budget pages illustrate both the entitlement and program income for the 2007 CDBG and HOME programs as well as the proposed expenditures. Please also refer to the attached HUD table 3A. Maps delineating the anticipated servi e area for the various activities are also included. As a consequence of the HUD man reporting, some categories that had previously been included for cl planning documents have been renamed and/or combined and con Senior/Disabled Rehabilitation includes those programs previo and Senior Home Rehabilitation; Single Family Rehabilitatio cludes R Lead -Based Paint Abatement, Infrastructure, and some PrAfessio »+ Service had simply been called Irrigation is now called Rehabi Img ion. hanges in dget ted. So the listed Senior Paint ilitation, d what Revenue for the CDBG programs is estimated as e time of writing this doc t. The federal CDBG budget starts each year wit`ongress tithorizing a total bus get for the program; HUD then processes the numb t gh a co° \ ex formula. This year Congress adjourned without passing a budget, and ixiot appear likely that they will reconvene until after the November election to comple is task. While this is not an unusual event, it does make any budget proposal written •r*`the C;, ,of Yakima subject to changes. Anticipated revenues, as do y men Entitlement funds for CDBG are es funds will be about $7,000, program approximately $9 repaid, in the Plan, these . id fl originall " thorize eligible ilii ec expenditures; an. s, in thei ey ar mated airy regulations a „ f w minor there is a proje;d $25 on the a ated ; O; -and the Float 00,000. As funds will b e funds: they , to other eligible infrastructure and utility 11y, to supplement the budget for housing rehabilitation programs. timated amounts are contained in the Block Grant budget pages. nts.4hat may be subject to small changes; Block Grant tments within the budget without an amendment.) Finally, om interest earned on investments. oat lo d for 1,2 from p d budget pages, are as follows: New gInterest income from CDBG year loans is estimated at ans authorized in 2004 to Adaptis are due to be cifi - d in the amended 2004 Annual Action E§ted according to the same pattern that was be used first to assist homeowners with 111 ME Progr. st incom evenues are estimated as follows: 2007 entitlement funds $625,000; ,000; and program income is projected to be $20,000. The H`_ program in most situations requires local matching funds. However, based on loca` " overty and other considerations, this requirement can be reduced or waived. For 2006 there was no required HOME match; it is expected the same will be true in 2007. CDBG FUNDED PROGRAMS Using Block Grant funds, the City of Yakima plans to fund the following programs for 2007 (More information concerning these programs is available through the ONDS office of the City of Yakima): Senior/Disabled Rehabilitation: This program funds material and dire rehabilitation to owner -occupied housing for low-income senior/disa within the City of Yakima. Grants average $2,500. Emergency h made under this program; this grant averages $500. Single Family Rehabilitation: This program provides a. ordab low inter oans to the LMI residents of owner -occupied homes within the mits o�. Yakima. is based on guidelines determined by HUD. Homes -:= insp e ed for sub -standar conditions and building code issues, and a work e -up will specify the rehabi tion to be completed. ONDS staff assists the homeo er throu ,r t the entire process. Single Family Rehabilitation - 308 Irrigation:: ; 'has ``"� onded for the replacement of the trunk lines of the 308 Irrigation Sys n This work is currently underway, with work done during the winter when the sy is i.,r Once the replacement of the distribution em.is complete, addition. .i:' flow will be available to system customer In order to make this improved utili implemented a program to assist wit line, where the pu this point ther demand on Econo will be funded c es schedu ion of the s le demand ease (expect to 'meowners, the City has tension ervice lines from the property m ends, to a convenient place on the lot. To this . ssistance; the program may see more 08). 68,001 2006 and an+ company meet ously authorized economic development grants lents meet contract eligibility requirements) during 2007. The o receive these funds are Adaptis ($100,000 for 2007 and a ce from .' 06; +useValues ($100,000); and Praeclarent ($40,000 from itional $ 00 for 2007). These funds are contingent upon each job c ;::tion goals. ommunity Se ices: This program category can provide for a broad range of c. unity -b. AA services to LMI clients, but the category is restricted to a maximum of 15% . he _• CDBG budget each year. For 2007 there are two agencies receiving funds `: ch services: OIC of Washington will receive a grant of $75,000 to provide progrout of the Southeast Community Center and Work Source will receive $5,000 to assist with the costs of the annual job fair. Additionally, the Neighborhood Development office provides a landlord/tenant counseling service; salaries and costs associated with this program total $44,619. Public Facilities: One of the primary functions of the Block Grant program is to assist with the costs of "bricks and mortar" projects such as public facilities. An essential part of the City of Yakima infrastructure is public buildings that provide services to residents of its LMI neighborhoods. Two such facilities, the SE Community Center and the Miller Park Activity Center, are more than 30 years old and major portions of these facilities are worn out and need to be replaced. Up to $100,000 in CDBG funds in 2007 have been set-aside for renovation work at these or other eligible public facilities. Neighborhood Improvements - Clearance: Each year, due to age,x or o problems, there are properties that have deteriorated to the point t .. $ create a safety hazard to the surrounding neighborhood. Sometimes the owner theme +roperties are unable or unwilling to take prompt steps to clear the hazard. 1;Block t law recognizes this fact in creating an eligibility category kno as -• it blight' allows the expenditure of these funds to quickly remov- w azar. . ` s conditio Wherever possible, these funds will later be recover' f om property owner an reinvested in Block Grant programs as program i Code Compliance: One of the most effecti rets of Block Grant funds has been for stepped up code enforcement effort. ` a the concept of the "Broken Window Theory", the result has been very effective. estimated that, if the derelict vehicles towed from City lots were lined up end-to-end, t ` : wou stretch for more than a mile. This enforcement effort • with CDBG dollars, �. eked up with assistance for eligible LMI homeowner {..« to see to their +, compliance efforts. HOME FUNDED PROGRAMS The HOME program can provide a variety of assistance to help meet affordable housing need. The Yakima City Council has chosen to concentrate its investment of HOME funds (with the exception of assistance through non -profits such as CHDO's) exclusively for homeownership activities. Community Housing Development Organize tions (CHDOs) are by law entitled to at least 15% of all annual HOME funds.ri'Yakima in recent years, these funds have assisted Habitat for Humanity, OIC of shin e ', Next Step Housing, and others with a broad spectrum of affordable hou ;.projects. Each CHDO application is considered by the Council on a case-by-c.z d funded decisions are made based on the community benefit of each. v=cific pro for the use of HOME funds can be difficult to identify in advance, si . e the . end onal applications from individuals and families as they beco eady fo the assist In addition to the CHDO funds for 2007, the City akima will provide HOM assistance in the following categories: First Time Homebuyer Assistance: Occasionally purchase and rehabilitate a home or to buy a lot and b occasions, when the City has a substantial equity position h' the opportunity to new home. On those , the Office of Neighborhood Development Se *,: is able to carry a seco deed upon the sale of the home to a LMI first-time ► buy 'This loan can be f +p to $30,000; the terms can be structured to provid e mQ possib . asin_ power for the buyer. - Down Payment Assistance: This p first-time homebu first home. It obtain lend p ovide nancing f the down p a forgivab the balance as pro ent and closing costs on the purchase of their oano qualified LMI families who are able to urchase. ded up to $4,000 to more than 280 Senior isab the granting of these ho rrider thie`'`- ME pro scribed above under CDBG funding, this permits funds for eligible homes and individuals to complete work that wners to remain in their homes. Providing additional funding a s service to more clients each year. Single Family rogram provid me ' abilitation: Also, as under the CDBG description, this loan for substantial renovation to the homes of eligible homeowners. HOMELESSNESS, PUBLIC HOUSING, ANTI -POVERTY STRATEGY, LEAD-BASED PAINT The City of Yakima, with limited resources, must make difficult decisions about the allocation of funds. For this reason, while sympathetic with the needs of homeless persons, the City has chosen to allocate its available funds to strengthenin neighborhoods and promoting home ownership. Accordingly, there is allocation of funds for homeless programs. The City is supportive of goa the local continuum of care organization, known as the Homeless Ne sof Yakima County. A copy of their 10 -year plan is attached for reference. The City also works closely with the Yakima Housing A ori 'le the' " _. a no current joint projects under development, past coopera $µ resu ed in exce joi efforts. The City will continue to monitor the needs e h r ing authority and r nd supportively whenever possible. The City's anti -poverty strategy relies on the of its many different CDBG, HOME, and Economic 'Development pro _. e concept is, by focusing its limited resources on things that create new jobs, foster = a usiness friendly environment, and assist people with things like home ownership, the en suit be a significant reduction in poverty and its deb' = t < '$.:. impact. A similar approach is true felimi The charge to combat lead-based p paint laws were implemented, Y with the necessa�€ledge and ce assisted local � ' actor obtain the we extend care to p # • erly address with. ting lea t is tald d paint hazards from the community. sly. When the lead-based among trst to make sure we had staff cations to properly address the hazard. We ific.tions they need to work in the field. And ssues on every project we are involved ve MONITORIN of Yakim many ®4recipien fu Pa repaid. had a written, HUD approved monitoring policy for sub- py of this policy is attached. SALE ro es a loan of HOME funds, that loan is secured by a promissory note Within those documents is language that specifies the disposition of of a sale. For example, if a home purchased with HOME Down ance funds is sold within the first 5 years, the down payment must be er 5 years the loan is forgiven. MINORITY/WOMEN-OWNED BUSINESS OUTREACH The City of Yakima is actively pursuing its responsibilities to provide opportunities for qualified minority- and women -owned businesses to benefit from City contracts. The Office of Neighborhood Development Services maintains an "Approved Contractors List" of those who have expressed an interest in bidding on work. Each year new contractors are solicited through mailings, telephone calls, advertisements, and in meetings with contractors associations. IMPEDIMENTS TO FAIR HOUSING CHOICE As part of the Consolidated Planning process, in 2004 the City completed new Analysis of Impediments to Fair Housing Choice. Supplemental to this is a plan Affirmatively Furthering Fair Housing. As with so many other issue o funds that can be specifically allocated to helping to ensure fair housing ► ��. 'ties within Yakima. So the plan, as proposed and as it is being implement s the# e City will do all it can within existing programs to make sure that fair hous ghts ardressed. Since there is no Fair Housing Agency anywhere near Y.. 'ma ( agency t contracts with HUD to cover local fair housing issues is in the P = ' +und ea), there i accurate information on any local fair housing issue.:. % itho such information impossible to know what problems, if any, may e The research done in co the recent study of impediments to fair housin oice re <: ed the following: 1. There is no evidence documentinture of ;` pecific problems that may exist relative to fair housing issues _ a. 2. The largest issue consistently identified is n actually a fair housing problem; it is economic. The greatest barrier is poverty.nople d more jobs that pay living wages. The City of Yakima, therefo development, homeowners pr. 'ding lan:; 4tenant counseling, and coordinating its efforts with other entities. 'ts fair housing ` +rts on economic STRATEGY The City of Y. a Nei with the 201.ction P1 addition., ' .ney availa benefit ti ha crea development ac requirem will be borhood Re ' taliza ion Strategy Area (NRSA) was approved The approva o, -. y e plan does not mean there is any or that there j new category of possible activity. The is that certain housing and economic can be aggregated for reporting purposes and assumed to meet the s of the Block Grant regulations. Activities to meet the 2006 goals r=� ed -in the 2006 CAPER. is for te'NRSA are contained within the larger goals stated for the e (see Table 3A). Specific activities for improving the area include ith Block Grant or HOME funds, such as the Downtown Futures Downtown Partnership. For 2007, ONDS will focus its efforts on e Block -by -Block approach, outlined in the 2006 Plan. DRAFT City of Yakima Office of Neighborhood Development Services 2007 CDBG ESTIMATED REVENUES: Account No. & Description 2007 124.330.0000.33114.2 CY CD Block Grant -Current Year Estimated 1,225,000 124.330.0000.33114.2 PY CD Block Grant -Prior Year 2006 Carry Forwards 124.699.0000.36140. P I I CDBG-Program Interest Income 124.699.0000.38500. PRG CD Block Grant -Program Income 124.699.0000.36110. INT Interest from Investments 0 7,000 493,000 * 250 2007 ESTIMATED CDBG Revenues: 1,725,250 124.699.0000.38500.PRG 93,000 Estimated Program Income 400,000 Float Loans Repayment * 493,000 * Float Loan Repayment Schedule Due From Adaptis, Inc: $400,000 $200,000 December 29, 2006 $200,000 June 17, 2007 10/4/2006 mag 2007 Draft Budget City of Yakima Office of Neighborhood Development Services 2007 CDBG ESTIMATED EXPENDITURES (Does not include any Carry Forward Dollars) Public Input Recommendations Program Program Delivery 2007 HUD Programs (CDBG) Expenses Expenses Admin DRAFT 2007 Total Estimated Expenses A. CDBG Single Family Rehabilitation 570.202 (b) Senior / Disabled Rehabilitation 207,335 71,846 Single Family Rehabilitation 165,000 39,228 Single Family Rehabilitation 308 Irrigation 50,000 2,750 Rehabilitation Relocation 570.201 (i) 12,000 1,500 Total 434,335 115,324 B. ECONOMIC DEVELOPMENT 570.203 (b) Prior & Ongoing Obligations: Adaptis Inc - Grant Year 2007 100,000 225 Adaptis Inc - Grant Year 2006 (balance) 68,000 225 HouseValues, Inc - Grant (balance) 100,000 225 Praeclarent - Year 2006 40,000 225 Praeclarent - Year 2007 40,000 225 Total 348,000 1,125 C. Community / Public Services 570.201 (e) OIC of WA: SECC Programs: Under contract for 2007 75,000 2,850 Job Fair thru Work Source 5,000 750 Affirmatively Furthering Fair Housing 570.201 (k) 2,800 41,819 Total 82,800 45,419 D. Public Facilities 570.201 (c) Southeast Community Cntr / Miller Park Activity Cntr 100,000 12,750 (or other public facilities in the neighborhood) E. Neighborhood Improvements - Clearance 570.201 (d) 25,000 5,750 F. Code Compliance 570.202 ( c) 0 93,209 G. Administrative CDBG Costs 570.206 0 0 345,050 Grand Estimated Totals for Year 2007 990,135 273,577 345,050 279,181 204,228 52,750 13,500 549,659 100,225 68,225 100,225 40,225 40,225 349,125 77,850 5,750 44,619 128,219 112,750 30,750 93,209 345,050 1,608,762 1,608,762 Entitlement is estimated as Congress has not yet approved the national HUD Budget. Rev 1,725,250 Program Income is estimated since the figure is unknown until the money is received. Prog Exp 1,608,762 Appropriate adjustment will be made, if needed, when HUD awards are received. Balance 116,488 Less Contingency 116,488 0 Estimated 2007 CDBG Revenue (including Float Loan Payback) 1,725,250 20% Admin 345,050 Unprogrammed (Contingency) Funds (HUD's Matrix 22) : Propose putting some money in a contingency line, per HUD regulations in the Annual Action Plan Instructions at 24 CFR 91.220 (L) (10% EN + PI) For Year 2007 $116,488 10/4/2006 mag Budget Prep.2007 Guesstimate.SS City of Yakima Office of Neighborhood Development Services DRAFT 2007 HOME 2007 HOME ESTIMATED REVENUES 124.337 0000.33114.2HM HUD HOME Program 625,000 124 337.0000 33114.2HP HOME Program -Prior Year 2006 Carry Forward 0 124 337.0000 36140.HMI HOME Program Interest Income 7,000 124.337 0000.38500 HMP HOME Program Income 20,000 HOME Revenue Totals: 652,000 2007 HOME ESTIMATED EXPENDITURES All activity is eligible under 92.205 (a) (1) HOME PROJECT CATEGORIES: 1. First -Time Homeowner Assistance (up to $30,000 each) II. Down Payment Assistance (up to $4,000 each = 25 or more) III. HOME Single Family, Owner -Occupied Activities: Senior & Disabled Rehabilitation Single Family Home Rehabilitation Total for HOME Single Family, Owner -Occupied Activities: IV. New Construction V. Lot / Property Acquisition & Clearance VI. Community Housing Development Organization (CHDO: HUD requirement, minimum of 15% of 2007 HOME Entitlement plus Program Income) A + B + C = Program Program Delivery 2007 Expenses Expenses Admin 60,000 3,000 100,000 4,000 51,272 47,096 36,586 38,572 87,858 85,668 162,000 20,000 2,100 97,800 4,500 Administrative HOME Costs 65,200 D 2007 Total Estimated Expenses 63,000 104,000 98,368 75,158 173,526 182,000 2,100 102,300 65,200 Grand Estimated Total Expenses for Year 2007 507,658 119,268 65,200 Entitlement is estimated as Congress has not yet approved the national HUD Budget. Program Income is estimated as the figure is unknown until the money is received. Appropriate adjustment will be made, if needed, when HUD awards are received. 10/4/2006 mag Budget Prep.2005.Guesstimate 692,126 692,126 Map Index 1,. City Map., Census Tract .and Blocks, with Low/Moderate Income Percentages 2. City Map with Census Tract Boundaries - also service area for City wide activities: Code Enforcement Clearance All Housing Activities Economic Development 3. Service Area for S.E. Community Center 4. 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IIIA■ -1 r.4[^LT: r - IS .nl��i as 11 MIT:11 1�I"11II I' `_IIID mmt1 ®®NIIn141■11 MI111■11 Iu 1 •1■eu1r1luIha :I' II�IIIIUI. 11 Mamma renewal ram IOW !Ailll•.i®M ii1l :II*IIL+J:11�:=°111m.!I®EMP ;EMMA•11011 !r. -111 _ 1111111111 in I W� i 101 VIII1tt. ! um". -N. ma _ warning' `�;:�11111111�! n111116 ;_I: wievoiniumgr m1 == 11111 111111111111M •11! E_:11111 .111 111116111 City of Yakima Renewal Community Yakima City Limits Census Tracts N Renewal Community Tracts .101of Ya4, N A .iv Scale -lin = 2000h 0 1000 2000 Created: September 28, 2006 TEN YEAR PLAN OAL OBJECTIVES STRATEGIES Reduce the number of homeless persons in Yakima County by 50% by the year 2015. I. Reduce the number of Homeless Families H. Reduce the number of non -chronically homeless individuals III. Reduce the number of chronically homeless individuals IV. Reduce the number of homeless youth V. Conduct adequate data collection and planning to efficiently manage limited resources for homelessness 1. Develop, enhance and expand affordable housing stock 2. Prevent homelessness from occurring 3. Increase household income 4. Improve access to health services 41 City of Yakima CDBG and HOME Sub recipient Monitoring Guidelines and Checklist updated October, 2006 One of the most useful aspects of the Block Grant and HOME programs is the provision to share the funds with sub recipients. This provision allows the grantee (the City of Yakima) to enlist the services of many other entities in providing desired services to local citizens. This opportunity does not come without a cost, however. The City must carefully monitor the sub recipient before, during, and after the funded activity. This is to ensure contract performance as well as compliance with relevant regulations. The attached guidelines and checklist (copied directly from the HUD manual on the subject) are intended to guide the monitoring process. This process will include contract set-up, regular activity reports as stipulated in the contract, site visits during and after the activity, examination of files, and a written report at the conclusion of the activity. Some housing projects will require additional monitoring during an extended affordability period years after the end of the project. Managing CDBG A Guidebookfor CDBG Grantees on Subrecipient Oversight APPENDIX SUMMARY OF MONITORING OBJECTIVES 1. To determine if a subrecipient is carrying out its community development program, and its individual activities, as described in the application for CDBG assistance and the Subrecipient Agreement. 2. To determine if a subrecipient is carrying out its activities in a timely manner, in accordance with the schedule included in the Agreement. 3. To determine if a subrecipient is charging costs to the project that are eligible under applicable laws and CDBG regulations, and reasonable in light of the services or products delivered. 4. To determine if a subrecipient is conducting its activities with adequate control over program and fmancial performance, and in a way that minimizes opportunities for waste, mismanagement, fraud, and abuse. 5. To assess if the subrecipient has a continuing capacity to carry out the approved project, as well as future grants for which it may apply. 6. To identify potential problem areas and to assist the subrecipient in complying with applicable laws and regulations. 7. To assist subrecipients in resolving compliance problems through discussion, negotiation, and the provision of technical assistance and training. 8. To provide adequate follow-up measures to ensure that performance and compliance deficiencies are corrected by subrecipients, and not repeated. 9. To comply with the Federal monitoring requirements of 24 CFR 570.501(b) and with 24 CFR 84.51 and 85.40, as applicable. 10. To determine if any conflicts of interest exist in the operation of the CDBG program, per 24 CFR 570.611. 11. To ensure that required records are maintained to demonstrate compliance with applicable regulations. Appendix 5-15 Managing CDBG A Guidebook for CDBG Grantees on Subrecipient Oversight APPENDIX CHECKLIST FOR ON-SITE MONITORING OF A SUBRECIPIENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Subrecipient Project Name/Agreement No. Project Director In-house review and general oversight conducted on On-site monitoring visit(s) conducted on Monitoring letter sent on Follow-up monitoring visit conducted/letter sent on: A. National Objective and Eligibility 1. Which National Objective does this project meet (570.208)*? Benefit to Low- and Moderate -Income Persons Low/Mod Area Benefit Limited Clientele Benefit Low/Mod Housing Benefit Job Creation or Retention Aid in the Prevention or Elimination of Slums or Blight on an Area Basis on an Spot Basis An Urgent Need Needs having a Particular Urgency 2. Which eligibility category does the project meet? (570.201-6)? B. Conformance to the Subrecipient Agreement 1. Contract Scope of Services — Is the full scope of services listed in the Agreement being undertaken? List any deviation. 2. Levels of Accomplishments — Compare actual accomplishments at the point of monitoring with planned accomplishments. Is the project achieving the expected levels of performance (number of persons served, number of units rehabbed, etc.) and reaching the intended client group? Explain any problem the subrecipient may be experiencing. Acknowledge major accomplishments. 3. Time of Performance — Is the work being performed in a timely manner (i.e., meeting the schedule as shown in the Agreement)? Explain. 4. Budget — Compare actual expenditures versus planned expenditures. Note any discrepancies or possible deviations. Appendix 5-21 Managing ,CDBG A Guidebook for CDBG Grantees on Subrecipient Oversight APPENDIX 5. Requests for Payment — Are requests for payment being submitted in a timely manner and are they consistent with the level of work accomplished? Is program income properly accounted for and recorded? Explain. 6. Progress Reports — Have progress reports been submitted with payment requests (where required) on time and were they complete and accurate? 7. Special Conditions — Does the project conform to any special terms and conditions included in the Subrecipient Agreement? Explain. C. Record -Keeping Systems (570.506) Records should demonstrate that each activity undertaken meets the criteria for National Objectives compliance. Such records should be found in both the grantee's project file and the subrecipient file. 1. Filing System — Are the subrecipient's files orderly, comprehensive, secured for confidentiality where necessary, and up-to-date? Note any areas of deficiency. 2. Documentation (activities, costs and beneficiaries) — Do the HCD project file and subrecipient records have the necessary documentation supporting the National Objective being met, eligibility, and program costs as they relate to 570.506? Do the project files support the data the subrecipient has provided for the CAPER? 3 Record Retention — Is there a process for determining which records need to be retamed and for how long? 4. Site Visit (where applicable) — Is the information revealed by a site visit consistent with the records maintained by the subrecipient and with data previously provided to the grantee? Explain any discrepancies. a. Is the project manager located on-site and running the day-to-day operations? Do the staff seem fully informed about program requirements and project expectations? Explain. b. Is the project accomplishing what it was designed to do? Explain any problems. D. Financial Management Systems [85.20 (local governments) and 84.21-28 (non -profits)] 1. Systems for Internal Control — Are systems in compliance with accounting policies and procedures for cash, real and personal property, equipment and other assets (85.20(b)(3) and 84.20(b)(3))? 2. Components of a Financial Management System — Review the chart of accounts, journals, ledgers, reconciliation, data processing, and reporting system. Note any discrepancies. Appendix 5-22 Managing CDBG A Guidebook for CDBG Grantees on Subrecipient Oversight APPENDIX 3. Accounting — Compare the latest performance report, drawdown requests, bank records, payroll records, receipts/disbursements, etc. Note any discrepancies. 4. Eligible, Allocable, and Reasonable Costs — See OMB Circulars A-87, A-122. Pay particular attention to the time distribution records where the subrecipient has employees who work on both CDBG and non-CDBG funded activities. Note any discrepancies. 5. Cash Management/Drawdown Procedures — See Treasury Circular 1075, 85.20(b)(7), and 84.20. Has all cash been promptly drawn down and deposited? Are all drawdowns of Federal funds properly recorded? Note any discrepancies. 6. Management of Program Income — If the subrecipient generates program income, refer to 570.504 and the Subrecipient Agreement about its use. Note any discrepancies. 7. IPA Audit Reports/Follow-up — (OMB Circular A-133) Determine if the subrecipient has expended $500,000 or more in Federal funds for the subject program year. IPA Audit Required Yes No_ N/A Date Conducted Any findings related to CDBG activity? Status? Explain. 8. Maintenance of Source Documentation — (85.20(b) and 84.20(b)) Note any discrepancies in sample records, invoices, vouchers and time records traced through the system. 9. Budget Control — Do actual expenditures match the line item budget? Refer to 85.20(b)(4) and 84.20. Note any discrepancies. E. Insurance 1. Has the subrecipient submitted a current copy of its Certificate of Insurance? 2. Is the City named as an additional insured? F. Procurement 1. Procurement Procedures — Do the procedures the subrecipient uses for procurement of goods and services meet CDBG requirements? Review a sample number of procurements. 2. Conflict of Interest — How does the subrecipient assure there was no conflict of interest, real or apparent? Review the process and comment. G. Equipment and Real Property 1. Has the subrecipient acquired or improved any property it owns in whole or in part with CDBG funds in excess of $25,000? If yes, review for compliance with 570.503(b)(7). Appendix 5-23 Managing CDBG A Guidebook for CDBG Grantees on Subrecipient Oversight APPENDIX 2. Has the subrecipient purchased equipment with CDBG funds in excess of $1,000? Does the subrecipient maintain the records required at 84.34? 3. Has a physical inventory taken place and the results reconciled with property records within the last two years? 4. If the subrecipient disposed of equipment/property that was purchased with Federal funds within the last five years: a. Were proceeds from the sale reported as program income? b. Did the grantee approve expenditure of program income? c. Was the program income returned to the grantee? H. Non -Discrimination and Actions to Further Fair Housing 1. Equal Employment Opportunity — Refer to 570.506, 601 and 602. Note any deficiencies. 2. Section 3 — Opportunities for Training and Employment for Local Residents — Refer to 570.506(g)(5) and 570.607(a) (affirmative action). Note any deficiencies. 3. Fair Housing Compliance — Refer to 570.904 and 570.601(b). Note any deficiencies. 4. Requirements for Disabled Persons — Refer to 8.6. Note any concerns. 5. Women and Minority Business Enterprises — Refer to 570.506(g), 85.36(e), and 84.44, affirmative steps documentation. Note any concerns. I. Conclusion and Follow-up 1. Is the subrecipient meeting the terms of the Subrecipient Agreement and HUD regulations? Discuss both positive conclusions and any weaknesses identified. 2. Identify any follow-up measures to be taken by the grantee and/or the subrecipient as a result of this monitoring review. a. List the required schedule for implementing corrective actions or making improvements. b. List the schedule for any needed technical assistance or training and identify who will provide the training. Project Monitor Date Appendix 5-24 Managing CDBG A Guidebook for CDBG Grantees on Subrecipient Oversight APPENDIX EXAMPLE OF A GRANTEE MONITORING LETTER TO A SUBRECIPIENT August 9, Mr. John Brown Executive Director Midtown Community Development Corporation, Inc. (MCDC) 606 Main Street Midtown, California xxxxx-xxxx RE: Monitoring of MCDC's CDBG Activities Dear Mr. Brown: On July 21 and 22, , Elaine Black and Joshua Green, Monitoring Specialists for the Midtown Office of Community Development, monitored the MCDC's CDBG activities. The MCDC is a subrecipient of the City of Midtown, and is carrying out two CDBG-funded programs: an economic development loan program and a housing rehabilitation loan and grant program. The economic development loan program provides fmancing for both existing and start-up businesses, and funds a variety of business needs such as real estate, equipment, inventory, leasehold improvements, and workmg capital. The housing rehabilitation program assists primarily owner -occupied, low- and moderate -income housing in the East End neighborhood. The period under review was from July 1, to June 30, . In addition to examining relevant files in the course of the review, the Monitoring Specialists met with you, the MCDC Finance Director (Jane White), and the MCDC program directors for the economic development and housing rehabilitation programs (Bill Blue and Yvonne Grey, respectively). The Monitoring Specialists also visited two assisted projects/cases for each program. An exit conference was held with you and your staff at the MCDC offices on July 22, , to discuss the results of the monitoring. The purpose of a monitoring visit is to determine whether the subrecipient has implemented and administered CDBG-funded activities according to applicable Federal requirements. In this monitoring review, particular attention was paid to compliance with eligibility and National Objective requirements. Other areas emphasized were financial management systems, procurement practices, compliance with civil rights requirements, and use of program income. Overall, the MCDC is making diligent efforts to comply with applicable Federal requirements. The Monitoring Specialists found that the MCDC had achieved significant improvements in their fmancial management systems and management of program income. During the previous monitoring visit, these two areas had been the source of several serious findings regarding inadequate internal controls and failure to keep proper records on receipt and use of program income. The most recent review, however, revealed that the MCDC's systems and procedures in these areas are now satisfactory. In fact, the MCDC's new bookkeeping system for tracking and reporting on the use of program income, with its automated generation of monthly reconciliations and reports, is exemplary. This office will be recommending its adoption by several other subrecipients in our community. Appendix 5-33 APPENDIX A CPD Outcome Measurement Framework Brief Overview U. S. Department of Housing and Urban Development Office of Community Planning and Development Background Information What i...5.....:: Performance Measurement? ■ Performance measurement is a program management tool • It is ...... an organized process for gathering information to determine how well programs and activities are meeting established needs and goals. Page 3 Why is Performance Measurement Important? • Federal Agencies — Now a requirement for federal programs Performance is a key consideration in program funding decisions Demonstrating program results to decision - makers & public Page 4 Why is. Performance leasurement Importan I. State and Local Grantees Enables HUD and grantees capture program accomplishments Helps enhance program capacity and results Builds public confidence/support in programs Page 5 Development of CPD's Outcome Framework HUD needed a tool to capture data on program outcomes from grantees Working Group formed that included: A diverse group of grantees Community development organizations HUD Office of Management & Budget (OMB) Goals: -- Collect data on program outcomes that can be reported nationally - Minimize the reporting burden on grantees Page 6 Timeline for Implementation of the Framework Current IDIS with outcome fields Data entry now encouraged ■ Required implementation for all activities - October 1, 2006 - Any open activity not just new Page 7 Highlights of the .tem ■ Common performance measures that apply to all four HUD CPD formula programs ■ Outcome measures are driven by local intent ■ Indicators that use data commonly collected by grantees ■ Data collected will enable HUD to "roll up" results to national level Page 8 Using the System —Key Actions a For each activity that a grantee plans and funds: 1. Determine the goal of the activity based on local intent 2. Identify one objective and one outcome for each activity in Con Plan submissions (e.g., next Annual Action Plan) 3. Indicate the objective and outcome in IDIS when setting up an activity 4. Report on applicable indicators in IDIS/CAPER/PER Page 9 • Three Objectives: -Creating Suitable Living Environments Providing Decent Affordable Housing Creating Economic Opportunities • Reflect the statutory purposes of the four programs • Tie directly to HUD's 3 to 5 Year Plan Page 10 Outcomes m Three Outcomes: Availability/Accessibility Affordability Sustainability t To determine the most appropriate outcome for an activity, ask: "What type of change or result am I seeking?" Page 11 Lnking Objectives & Outcomes - Outcome Statements Outcome 1: Availability/Accessibility Accessibility for the purpose of creating Suitable Living Environments (SL -1) Accessibility for the purpose of providing Decent Housing (DH -1) Accessibility for the purpose of creating Economic Opportunities (EO -1) Outcome 2: Affordability Affordability for the purpose of creating Suitable Living Environments (SL -2) Affordability for the purpose of Decent Housing (DH -2) Affordability for the purpose of creating Economic Opportunities (EO -2) Outcome 3: Sustainability Sustainability for the purpose of creating Suitable Living Environments (SL -3) Sustainability for the purpose of providing Decent Housing (DH -3) Sustainability for the purpose of creating Economic Opportunities (EO -3) Outcome Statements Page 12 Explanation of CDBG/HOME 2007 Annual Action Plan Table 3A Summary of Specific Annual Objectives This chart compiles several items of information into one document. The intent is to allow the reader to understand the listed CDBG and HOME activities, particularly the HUD Outcome Statement category and code they fall under and the annual goals for each. (Please see the earlier explanation of the Outcome Statements) Column 1 lists the HUD outcome code for each activity. The number after the period is simply a local reference number for the individual activity. Column 2 lists the objective for each category of activity, as well as the descriptive local name for that activity. Column 3 is Source and the budgeted expenditure for the activity. The 4th Column lists those things that will be used to measure the success of each activity; the performance indicators. Columns 5 through 8 allows an annual and cumulative comparison between the projected outputs and actual, in order to tally the effectiveness of the activity in accomplishing its goal. City of Yakima CDBG & HOME Table 3A Specific Annual Objectives Specific Obj. # Objectives Program Titles Source of Funds Budgeted Performance Indicators Year Expected Actual Percent Decent Housing- 1 Increase Access of LNII Persons fo Decent Affordable housing DH -1.1 Senior/Disabled Rehabilitaton CDBG CDBG 570.202 (b) Seniors able to remain in their own homes 2005 2006 $207,335 2007 30 2008 2009 MULTI-YEAR GOAL DH -1.2 Senior/Disabled Rehabilitation HOME HOME 92.206(a) Seniors able to remain in their own homes 2005 2006 $51,272 2007 10 2008 2009 MULTI-YEAR GOAL DH -1.3 Single Family Rehabilitation CDBG CDBG 570.202 (b) LMI homeowners able to live in decent housing 2005 2006 $165,000 2007 6 2008 2009 MULTI-YEAR GOAL DH -1.4 Single Family Rehabilitation HOME HOME 92.206(a) LMI homeowners able to live in decent housing 2005 2006 $36,586 2007 1 2008 2009 MULTI-YEAR GOAL DH -1.5 New Construction HOME HOME 92.206(a) Number of new homes available to LMI persons 2005 2006 $162,000 2007 2 2008 2009 MULTI-YEAR GOAL City of Yakima CDBG & HOME Table 3A Specific Annual Objectives Specific Obj. # Objectives Program Titles Source of Funds Budgeted Performance Indicators Year Expected Actual Percent Decent Housing- 1 Increase Access of LMI Persons to Decent Affordable Housing DH -1.6 Single Family Rehabilitation Irrigation CDBG CDBG 570.202 (b) Homes with new irrigation utility lines 2005 2006 $50,000 2007 10 2008 2009 MULTI-YEAR GOAL DH -1.7 Relocation CDBG CDBG 570.201 (i) LMI persons assisted with relocation costs 2005 2006 $12,000 2007 1 2008 2009 MULTI-YEAR GOAL DH -1.8 Affirmatively Furthering Fair Housing CDBG CDBG 570.201 (k) Persons advised on Fair Housing 2005 2006 $2,800 2007 2,500 2008 2009 MULTI-YEAR GOAL DH -2 Down Payment Assistance DH -2.1 Down Payment Assistance, increase the availability of affordable owner -occupied housing HOME HOME 92.206(a) First time Homebuyers 2005 2006 $100,000 2007 25 2008 2009 MULTI-YEAR GOAL City of Yakima CDBG & HOME Table 3A Specific Annual Objectives Specific Obj. # Objective Program Titles Source of Funding Budgeted Perfomance Indicators Year Expected Actual Percent Suitable Living -1 Increase the range of services available to assist LMI persons SL -1.1 Public Services: OIC SECC Programs CDBG CDBG 570.201(e) Persons using services at SE Community Center 2005 2006 $75,000 2007 1,000 2008 2009 MULTI-YEAR GOAL SL -1.2 Yakima Job Fair CDBG CDBG 570.203(b) Jobs available to LMI persons 2005 2006 $5,000 2007 100 2008 2009 MULTI-YEAR GOAL Suitable Living -3 Sustainability of Suitable Living Environment SL -3.1 Public Facility: SECC/MPAC Building Rehabilitation CDBG CDBG 570.201(c) Buildings function well 2005 2006 $100,000 2007 2 2008 2009 MULTI-YEAR GOAL SL -3.2 Dangerous Building Clearance CDBG CDBG 570.201(d) Dangerous buildings removed 2005 2006 $25,000 2007 5 2008 2009 MULTI-YEAR GOAL SL -3.3 Code Compliance in LMI Neighborhoods CDBG CDBG 570.202(c) Locations newly in compliance 2005 2006 $93,209 2007 50 2008 (salaries) 2009 MULTI-YEAR GOAL City of Yakima CDBG & HOME Table 3A Specific Annual Objectives Specific Obj. # Objective Program Titles Source of Funding Budgeted Performance Indicators Year Expected Actual Percent Economic Opportunity -1 Help businesses' & non -profits' create new employment opportunities for lower income persons EO -1.1 Adaptis Job Creation Grant CDBG CDBG 570.203(b) Jobs available to LMI persons 2005 2006 $100,000 2007 2008 2009 MULTI-YEAR GOAL EO -1.2 HouseValues Job Creation Grant CDBG CDBG 570.203(b) Jobs available to LMI persons 2005 2006 $100,000 2007 2008 2009 MULTI-YEAR GOAL EO -1.3 Praeclarent Job Creation Grant CDBG CDBG 570.203(b) Jobs available to LMI persons 2005 $40 000 200006 2008 2009 MULTI-YEAR GOAL BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 10 For Meeting Of November 7, 2006 ITEM TITLE: Public hearing before the City Council for the 2007 CDBG and HOME Annual Action Plan and a resolution approving the plan and directing staff to submit the plan to HUD for their review and approval. SUBMITTED BY: William R. Cook, Director of Community and. Economic Development CONTACT PERSON/TELEPHONE: Bill Cobabe, ONDS Manager 575-6101 SUMMARY EXPLANATION: Each year the City of Yakima is the recipient of federal funds through the Community Development Block Grant and HOME Investment Partnerships programs. These programs require the creation of an Annual Action Plan that describes the City's intentions for the use of these funds during the coming year. A draft plan has been prepared, and has been available for a 30 -day public comment period which ends on November 6, 2006. The final step in developing the plan is to hold a Public Hearing before the City Council to receive comments on the proposed plan, and then for the Council to approve the plan for submission to HUD. The Action Plan was presented to the Neighborhood Development Council Committee on October 11, 2006. The committee recommended that the plan be forwarded to the full Council for consideration. Copies of the Plan were previously provided to Council Members. At the conclusion of the public hearing a resolution approving the action plan should be adopted by the City Council (with any changes they feel necessary) for submission to HUD for review. Resolution X Ordinance Other (Specify) Contract Mail to (name and address): Phone: Funding Source (� APPROVED FOR SUBMITTAL: \ ` City Manager STAFF RECOMMENDATION: Adopt resolution approving Action Plan for submission to HUD BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2006-153 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 15 For Meeting Of October 17, 2006 ITEM TITLE: Set the date for a public hearing on November 7, 2006 before the City Council for the 2007 CDBG and HOME Annual Action Plan SUBMITTED BY: Bill Cook, CED Director CONTACT PERSON/TELEPHONE: Bill Cobabe, ONDS Manager SUMMARY EXPLANATION: Each year, the City of Yakima is the recipient of federal funds through the Community Development Block Grant and HOME Investment Partnerships programs. These programs require the creation of an Annual Action Plan that describes the City's intentions for the use of these funds during the coming year. A draft plan has been prepared, and is now available for a 30 - day public comment period, which will end on November 6, 2006. The final step in developing the plan is to hold a Public Hearing before the City Council to receive comments on the proposed plan, and then for the Council to approve the plan for submission to HUD. The Action Plan was presented to the Neighborhood Development Council Committee on October11, 2006. This action sets the date of the Final Public Hearing for the 2006 Annual Action Plan for November 7, 2006, at 7:00 pm. Resolution Ordinance Other (Specify) Contract Funding Source Mail to (name and address): Phone: APPROVED FOR SUBMITTAL: ?4C`i _Gitti Manager STAFF RECOMMENDATION: Set date of public hearing for November 7, 2006. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: November 7, 2006 was set as the date of public hearing. The City of Yakima Office of Neighborhood Development Services Consolidated Annual Performance And Evaluation Report For Year of 2007 For further information, contact: The Office of Neighborhood Development Services 112 S. Eighth Street Yakima, WA 98901 509-575-6101 TABLE OF CONTENTS INTRODUCTION SECTION ONE (HUD Required :Narrative) Summary of Resources 5 Assessment of Five -Year Goals and Objectives Affirmatively Furthering Fair Housing 6 Affordable Housing 7 Continuum of Care For the Homeless 8 Other Actions Leveraging Resources 9 SECTION TWO (CDBG Narrative) Funding Priorities 10 Plan Changes Efforts In Carrying Out Planned Actions Resources, Certifications, and Implementation National Objectives Displacement and Relocation Compliance 11 Economic Development - Low -Moderate Income Benefit Housing Rehabilitation Neighborhood Revitalization Strategy Area SECTION THREE (HOME Narrative) HOME Funds Distribution Categories 12 Match Requirements, HUD Form 4107 HOME Assisted Rental Housing Inspections Affirmative Marketing SECTION FOUR Self Evaluation 13 Citizen Comments 14 2 TABLE OF CONTENTS (Continued) SECTION FIVE Table 3A —Summary of Specific Annual Objectives 15 SECTION SIX 2007 CDBG Estimated Expenditures 17 2007 Home Projects Expenditures Running Balances 18 2007 Monthly Status Report for December 20 2007 Annual Reconciliation Report 23 Contract and Subcontract Activity Report 24 Exhibits—Map Illustrations 2007 Consolidated Annual Performance And Evaluation Report INTRODUCTION Each year the City of Yakima receives funding from the Federal Government for two entitlement programs: Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME). These programs carry with them some very specific requirements in the areas of planning and reporting. This document is the required annual report for both programs. Known as the Consolidated Annual Performance Report (CAPER), it provides data on the programs and activities for which funds provided by CDBG and HOME were spent. The CAPER is written to provide the specific information required by Housing and Urban Development (HUD) regulations, and is submitted to HUD for review and approval. This submission follows a mandated 15 -day public comment period. At the same time, it also provides the opportunity to report to the local community (Citizens and Elected Officials) on the activities and successes of the past year. The primary purpose of Community Development Block Grant (CDBG) and the HOME Investment Partnership Program (HOME) is to help meet the needs of low/moderate income residents while developing a strong community with the provision of decent housing, a suitable living environment and expanding economic opportunities within the City limits of Yakima. 4 SECTION ONE HUD Required Narrative Statements • FUNDING RESOURCES For the year 2007 the City of Yakima received $1,210,374 in CDBG funds, and $632,684.00 in HOME funds, for a total of $1,843,058. Program income is revolved back into the existing budgeted programs as defined and voted on by the Yakima City Council. Much of the data required by HUD as to how the funds were spend is provided via the computerized system known as Integrated Disbursement and Information System (IDIS). Copies of the summary reports created by this system are attached to the CAPER. • ASSESSMENT OF FIVE-YEAR GOALS AND OBJECTIVES CDBG planning starts with a document known as the Consolidated Plan. This document outlines broad goals and strategies to meet the identified needs of the community served by the CDBG program. The City Council of Yakima has designated programs to serve city wide, with no specific defined target area in mind, thus making programs available to all low/moderate income individuals within the City of Yakima. The City Council has also, in response to citizen input, identified goals and objectives to guide the planned expenditure of these funds. These goals are focused on the following areas: 1. Clean-up neighborhoods 2. Access to services and infrastructure 3. Access to safe, decent, affordable housing 4. More even distribution of economic groups throughout the City of Yakima 5. Economic Development: more jobs, better job skills. 6. Economic Development: new and increased small businesses and development opportunities. 7. Services available to more people. 8. CDBG funds provide only part of the overall budget. 9. Increased citizen participation. 10. Historic Preservation. Taken from the 2007 Annual Action Plan budget, activities address the above referenced goals as follows: • The allocation of funds for Community Services is always .a top priority for the City Council. 5 • The Single Family Paint program strengthens our affordable housing efforts. • The Graffiti Program provides benefits to community services. • The goal for our Economic Development expenditures is to expand our local economy and provide jobs for low/moderate income persons. • Housing counseling helps keep decent affordable housing within reach of our area residents. Basic services like water and sewer are still not available to all area residents and the Office of Neighborhood Development Services is working aggressively to expand these services. • The CDBG Single Family Rehabilitation, the Elderly/Disabled Rehabilitation, and the Relocation programs all assist in making housing affordable. • The newest expense category in our budget, Lead -Based Paint Abatement helps keep our housing stock safe and affordable. • During all our housing rehabilitation, we work diligently in incorporating Historic Preservation concerns within our community. Numerous goals were set for all programs during the City's budget process. These goals were met or surpassed, as statistical information provided within this document demonstrates. (Please see table 3A on page 16 for Summary of Specific Annual Objectives) • AFFIRMATIVELY FURTHERING FAIR HOUSING The Analysis of Impediments to Fair Housing Choice of the City of Yakima identifies a number of potential barriers. Under the Direction of the City Council this office provides a Housing Counseling service to help overcome these barriers. Thousands of contacts are made each year to assist renters, landlords and homeowners. Documents and information are provided. Referrals are made to legal assistance groups, to credit counseling agencies, and other offices in a direct attempt to overcome fair housing impediments. Every effort is made to assist clients to resolve their difficulty in a satisfactory manner as is demonstrated in this document as to the diverse group of families and individuals benefiting from our activities as supported through federal resources. 4 As stated in the Consolidated Plan, the greatest single barrier to fair housing choice in this community is economic. More than 40% of local households pay more than. 30% of their income for housing. So our economic development 6 activities also further fair housing choice. While this issue does not deal directly with fair housing issues, the impact of 'the economic challenges is so great that it spills over into the housing choice area. It must be considered at the same time as any discrimination issues as part of the total picture. The following actions were taken in 2007 to affirmatively further fair housing: -• 741 walk-in clients, with another 3,670 clients were served with the Housing Counseling Hotline for a total of 4,411 clients served through this program in 2007 with Housing Counseling. • ONDS met with local housing lenders and realtors to present City sponsored housing programs. • ONDS met with a new housing group to discuss the qualifications needed to become a designated Community Housing Development Organization (CHDO), under the HOME Program. • ONDS staff participated in a series of ten organizational meetings concerning the HUD sponsored Yakima Valley Homeownership Fair. • AFFORDABLE HOUSING The City of Yakima concentrates our CDBG affordable housing efforts in four programs: Single Family Paint, Single Family Rehabilitation, the Elderly/Disabled Rehabilitation programs, and the Lead Based Paint Abatement program. These programs served a combined total of 69 homes, helping well over 100 residents during the year. Two newly constructed homes were build in partnership with a Community Housing Development Organization (CHDO) using HOME funds and sold to low/moderate income individuals. A 26 unit Low/Moderate income apartment complex was build in partnership with a Community Housing Development Organization (CHDO) using HOME funds, State and private funding. The City of Yakima also leveraged HOME money in conjunction with a "302" multi -family project through the local Catholic Diocese of Yakima in building a 40 unit low-income senior apartment complex. The City of Yakima also contributed to "2-1-1 Get Connected, Get Answers," a call system, as a means of combating Barriers to Affordable Housing, thus enabling people to connect with Emergency Shelters, Counseling & Support Groups, as well as accessing Affordable Housing agencies, legal counsel, etc. 7 • CONTINUUM OF CARE FOR THE HOMELESS While this program does not receive regular budgeted funding from the City of Yakima, we recognize the importance of assisting with programs that serve the homeless. During 2007, ONDS worked closely with the local Continuum of Care, known as the Homeless Network of Yakima County. The network made progress in providing services to these people, including making available two cold weather shelters during the winters. McKinney funds were applied for and grants awarded to provide a number of different services at widely -scattered sites throughout the county, including the City of Yakima. • OTHER ACTIONS Under the direction of the Yakima City Council, ONDS has designed and implemented a successful partnership program with the City Codes Division. This is working to combat problems that would otherwise lead to further deterioration of neighborhoods, and reduce the quality of life of area residents. The City of Yakima works with a large variety of volunteers and volunteer - based organizations and self-help agencies, such as Habitat for Humanity volunteers, which paint ten homes, providing volunteer labor for the Senior/Disabled Exterior Paint program. People for People provides volunteers to paint -out graffiti and do alley and vacant lot clean-up. We also work with Juvenile Justice to provide a location for juvenile court- ordered community service to convicted juvenile offenders to serve their court- appointed community service hours. ONDS uses these individuals to paint -out graffiti and do alley and vacant lot clean-up. Neighborhood Development Services partnered with Public Works to provide alley cleanup and lot specific cleanup through the Senior/Disabled Rehabilitation program, as well as weed abatement during the summer months using volunteer labor. Public Works then pays any costs associated with dump fees. The City of Yakima also continues to combat Lead -Based Paint issues throughout the city by doing lead-based paint inspections, risk assessments and clearance examinations for applicants of the Owner -Occupied Rehabilitation programs and Down Payment Assistant Program. A visual inspection by 8 ONDS of each property assures the housing meets Housing Quality Standards and has no deteriorated paint that could potentially contain lead. The City of Yakima continues to work closely with the local Yakima Housing Authority by providing environmental assessments for public housing locations within the city limits of Yakima, thereby helping the Housing Authority meet their HUD environmental regulation responsibilities. • LEVERAGING RESOURCES The Yakima City Council has chosen to aggressively address graffiti within the City of Yakima, and have directed CDBG Community Service resources in supplying equipment and staff supervision to local volunteers, thereby producing over .15,000 volunteer hours. Had the City paid for these hours the cost to the taxpayers would have far exceeded $150,000. Partnerships with local Community Housing Development Organizations (CHDO), such as the local Habitat for Humanity, builds new homes on lots purchased with ONDS funds. Other ONDS activities have assisted outside agencies in completing numerous projects such as Triumph Treatment Riel House, the YVCC Family Resource Center (funded with HUD Hispanic Serving Institutions money), and the new Non -Profit Resource Center on the EPIC PLACE II campus. HOME funds were also leveraged to help build the new 26 -unit Pear Tree Place to provide drug and alcohol free housing to low/moderate income tenants. HOME funds were used, as well, in conjunction with the local Catholic Diocese of Yakima to build a low/moderate income 40 -unit senior housing unit. Finally, our Community Service sub -grantees are asked to leverage our contribution with other funding. Often this outside funding exceeds the total amount of our portion. These programs combined resulted in essential services being provided to hundreds of persons each year. 9 SECTIO\ TWO CDBG NARRATIVE • Consolidated Plan Priorities, Needs, Goals, and Objectives • FUNDING PRIORI111ES As illustrated by statistical information provided in this CAPER, the City of Yakima has utilized our CDBG funds effectively. The goals identified in the Consolidated Plan are the basis for all funding decisions. As previously discussed, all CDBG funds and expenditures can be directly linked to one of the Plan goals. And for 2007 all Block Grant expenditures were for the benefit of low/moderate income persons, either individually documented as low/moderate or as a qualified area benefit serving a low/moderate clientele comprised of over 51% of the area populace. • PLAN CHANGES There were no significant changes or deviations from the approved plan. • EFFORTS IN CARRYING OUT PLANNED ACTIONS Please refer to the information included in the introduction as well as the Narrative Statements. The City of Yakima certifies that it is following a current HUD -approved Consolidated Plan. It has pursued all resources that were proposed in the Plan; it has fairly and impartially provided requested certification of consistency as specified in the Plan, and has not hindered Consolidated Plan implementation. • RESOURCES, CERTIFICATIONS, AND IMPLEMENTATION As previously described, ONDS and the City of Yakima actively and successfully pursued funding and other assistance from a variety of sources in addition to CDBG and HOME. This effort has dramatically increased the impact of the two programs. 'As required, ONDS provides the required certifications of compliance with all relevant Federal Regulations, and requires the same certification from all contractors and sub -grantees. ONDS works carefully to implement all the programs identified for action in the Consolidated Plan, and, in no case, does anything to impede these efforts. • NATIONAL OBJECTIVES 10 All 2007 activities and expenditures were used to help accomplish one of the three national objectives of the CDBG legislation. These are: o Low/Moderate Income Benefit o Prevention of Slum or Blight o Urgent health and Welfare. • DISPLACEMENT AND RELOCATION,COMPLIANCE During 2007 ONDS completed one activity that required relocation assistance to the homeowner. This was for moving costs associated with relocating due to the acquisition and subsequent demolition of their rental unit, due to elimination of substandard housing being replaced by eventual new construction. The total amount of this assistance to the renter was $400. • ECONOMIC DEVELOPMENT There were no known instances during 2007 where jobs were made available to low/moderate income persons and not taken by them. All jobs assisted with CDBG Economic Development funds included a provision for any necessary training. • LOW -MODERATE INCOME BENEFIT All activities were for the benefit of low/moderate income persons. Evidence for this is contained in the individual file for each activity. • HOUSING REHABILITATION During 2007, CDBG funds were spent on housing rehabilitation for single- family homes owned by the residents. Specific details as to how many are available from the,attached IDIS reports. • NEIGHBORHOOD REVITALIZATION STRATEGY AREA The City of Yakima Neighborhood Revitalization Strategy Area (NRSA) was approved with the 2006 Action Plan. The approval of the plan does not mean there is any additional money available, or that there is a new category of possible activity. The benefit to having created this designation is that certain housing and economic development activities can be aggregated for reporting purposes and assumed to meet the Low/Mod requirements of the Block Grant regulations. For 2007 the goals for the NRSA were contained within the larger goals stated for the program as a whole. (See Table 3A on page 15) Specific activities for improving the area include items not funded with Block Grant or HOME funds, such as the Downtown Futures Initiative and the Downtown Partnership. For 2007, ONDS focused its efforts on implementing the block -by -block approach outlined in the 2006 Plan. 11 SECTIO\ THREE HOME NARRATIVE • HOME FUNDS DISTRIBUTION CATEGORIES All HOME funds were distributed according to the categories of need identified in the Consolidated Plan. With the exception of Community Housing Development Organization (CHDO) funds, all funds were spent on Homeownership activities, either First Time Homebuyer, Down Payment Assistance, or Homeowner Rehabilitation. Specific amounts for each category are itemized on enclosed charts. • MATCH REQUIREMENTS, HUD FORM 4107 Please see the attached match report. The form indicates that the City of Yakima had reportable matching funds from all sources in excess of $2 million. The minimum required match was $52,548. The information required on contracts and subcontracts with minority and women -owned businesses was provided on a separate report. The City of Yakima continues to encourage women and minority-owned businesses. • HOME ASSISTED RENTAL HOUSING INSPECTIONS All affordable rental housing units previously assisted with HOME funds were inspected according to the prescribed schedule. All were found to be in proper condition and all were in compliance with affordability commitments. Please note individual inspection reports are contained in specific activity program files kept in our office. • AFFIRMATIVE MARKETING All HOME projects are marketed according to approved affirmative marketing actions as required by HUD. 12 SEC'. 'IO\ FOUR • SELF EVALUATION The stated mission of the CDBG program and ONDS is to assist in developing a more viable community by helping to provide decent, affordable housing, a suitable living environment, and economic opportunities, primarily through serving low and moderate income persons. In seeking to accomplish this goal, ONDS operates one of the most diverse and successful CDBG programs in the entire region. Great care is taken to provide significant funding and assistance in several areas. ONDS is also unique in that we provide many of these services directly rather than through sub -grantees or contractors. The reason for this is that in many cases there is no capable non-profit or other agency to carry out the activity. Our services can be divided into four categories: economic development, community services, housing, and infrastructure. Within each we provide a variety of specific programs and services. We believe that within the constraints of our budget we do an excellent job in each area. The affordablehousing needs in Yakima are so great that the challenges sometimes seem insurmountable. Yet we find that improving a house in a neighborhood often starts a trend that extends to many other homes. And it is almost unthinkable that in the 21st century there are still people in this community who do not have access to public water and sewer for their homes. So the expansion of these services is an important issue for many reasons, including the health of the community. Yakima's Senior/Disabled Home Rehabilitation Programs enabled 69 homes to remain safe decent housing, successfully serving well over 100 occupants and keeping them within their homes, and out of the already over -burdened public housing system, or nursing homes, thus saving hundreds of thousands of tax dollars in financial support thru social services. For all we do, there is much, much more that needs to be addressed. We must work more efficiently, and do a better job prioritizing our efforts and investments. Those projects that provide the greatest benefit for the most people at the lowest cost need to be funded. Basic human needs must be met with a continually shrinking budget. Basic human needs such as power to supply heat in the winter, water for chinking and sanitary needs, sanitary sewer systems to protect our valuable underground water sources and replacing failing septic systems, thereby 13 protecting areas from surface water contamination. Basic human needs, such as safe, clean, affordable housing continue to be a top priority for the City of Yakima. • CITIZEN COMMENTS The City of Yakima continues to encourage citizen participation and make program information available throughout the year to the public. (Any public comment on this document will be added here and sent on to HUD for further review.) 14 SECTIO\ FIVE l_11/11%..1.111M/ V UJ an. La • a. v...av", Availability/Accessibility Affordability Sustainability Decent Housing DH -1 DH -2 DH -3 Suitable Living Environment SL -1 SL -2 SL -3 Economic Opportunity EO -1 EO -2 EO -3 Table 3A -- Summary of Specific Annual Objectives 15 # Specific Annual Objectives Sources of Funds Performance Indicators Expected Number Actual Number Outcome/ Objective* Rental Housing DH -1 Increase Access of LAE persons to Decent/Affordable rental units through acquisition of property for new construction. by CHDO (Pear Tree Place) HOME Number of Units 25 25 Decent housing/ Affordable DH -1 Increase Access of LAE persons to Decent/Affordable rental units through acquisition of property for new construction. Catholic Diocese (Rose of Mary) HOME Number of Units 40 Still under Const. Decent housing/ Affordable Owner Housing DH -1 Increase Access of LMI persons to Decent/Affordable housing through new construction HOME Number of Units 2 3 Decent housing/ Suitable living DH -2 Increase Access of LMI persons to Decent/Affordable housing through Down Payment Assistance for Homeownership HOME Number of Units 25 8 - Decent housing/ Suitable living SL -3 Increase Suitable Living Environment for Single Family Homeowners through rehabilitation. HOME Number of Units 10 24 Suitable living - sustainabili ty SL -3 Increase Suitable Living Environment for Single Family Homeowners through rehabilitation CDBG Number of Units 30 44 Suitable living - sustainabili ty Community Development SL -1 Increase Suitable Living Environment through the abatement of Dangerous Buildings CDBG Number of buildings removed 5 3 Suitable living SL -3 Increase Suitable Living environment with Sustainability through the support of Code Compliance in LMI Neighborhoods CDBG Locations brought into compliance with local codes 50 479 Suitable living/ sustainabili ty DH -1 Decent Housing and Suitable living Environment through Landlord/Tenant CDBG Number of clients served 2,500 4,411 Decent housing/Af fordable and Housing Counseling programs 15 16 Public Facilities SL -3 Sustainability of Suitable Living Environment through the Rehabilitation of existing Public Facility at SECC CDBG Continued use of existing building 1 1 Suitable living/ sustainabili ty DH -3 SL -3 Decent Housing and Suitable living Environment Sustained through Rehabilitation of existing public retaining wall. CDBG Continued use of existing building 1 1 Suitable living/ Sustainabil ity Public Services SL -1 Increase the range of services available to assist LAI persons by assisting OIC/ South East Community Center. (SECC) CDBG Number of persons using services at SECC 1,000 2,560 Suitable living/ sustainabili ty DH -3 SL -3 Decent Housing and Suitable Living Environment Sustained by Painting Out Graffiti in LMI Neighborhoods CDBG Number of locations painted 5,000 8,911 Suitable living/ Sustainabil ity 16 SECTIO\ SIX City of Yakima Office of Neighborhood Development Services 2007 CDBG ESTIMATED EXPENDITURES * Public Input Recommendations (Includes 2006 Carry Forwards) HUD Programs (CDBG) A. CDBG Single Family Rehabilitation 570.202 (b) P4 Senior / Disabled Rehabilitation P4 Single Family Rehabilitation Program P23 Single Famility Rehabilitation - 308 Irrigation P3 Rehabilitation Relocation 570.201 (i) Total CDBG Single Family Rehabilitation B. Economic Development 570.203 (b) Prior & Ongoing Obligations: P12 Adaptis Inc - Grant Year 2007 P12 Adaptis Inc - Grant Year 2006 (unpaid balance) 2007 Projected Expenses 467,473 65,000 50,000 12,000 Actual Expenses* as of 12/31/2007 .As of 2107/08 BALANCE* AS OF 12/31/2007 116,803 472 400 350,670 64,528 50,000 11,600 594,473 100,000 68,000 117,675 476,798 100,000 68,000 P12 Praeclarent - Grant Year 2006 (unpaid balance) P12 Praeclarent - Grant Year 2007 P12 Possible Unknown Call Center - Grant Year 2007 Total Economic Development C. Community / Public Services 570.201 (e) P1 Fair Housing Counseling 507.201 (k) P9 OIC of WA: SECC Programs Year 2007 P6 Graffiti Abatement (Approved in Spring 07 by HUD) Total Community / Public Services D. Public Facilities 570.201 (c) P8 Sidewalk Program: South 6th Street P20 SE Community Cntr / Miller Park Activity Cntr,etc P20 Skateboard Park at Kiwanis Park (from 2005) P20 Public Infrastructure: Marvin Gardens Total Public Facilities P25 E. Neighborhood Improvements 570.201(d) Clearance: Removal of Dangerous Buildings 40,000 40,000 20,000 40,000 40,000 20,000 368,000 2,800 75,000 66,797 0 368,000 2,392 75,000 9,525 408 0 57,272 144,597 20,000 200,000 14,478 151,665 86,916 57,681 20,000 19,931 180,069 14,478 0 151,665 386,143 25,000 19,931 366,212 25,000 Grand Estimated Totals for Year 2007 1,518,213 224,523 1,293,690 * Project "Actual Expenses" and Balances listed here represent actual Program Activity Costs. They do not include Activity Delivery Costs. 2/7/2008 mag Budget Prep.2007.Guesstimate 17 1,293,690 less 1,518,213 224,523 1,293, 690 Program City of Yakima Office of Neighborhood Development 2007 HOME PROJECTS EXPENDITURES RUNNING BALANCES 2812008 Projected Expenses BALANCE* Actual AS OF 12/31/2007 w/carry forwards Expenses* as 12/31/2007 1. 1st Time Homebuyers (bv address) P19 26,000 34,000 25,700 33,293 300 708 1) 302 N 7th Street 2) 1106 Buwalda Total for 1st Time Homebuyers: 60,000 58,993 1,008 11. Down Payment Assistance (bv address) P15 3,882 3,882 0 (up to $4,000 ea) 1) 1501 Queen Avenue - Baldoz 2) 1610 Rock Avenue - Lopez 4,000 4,000 0 3) 310 South 9th Street 2,612 2,612 0 4) 302 N 7th Street 4,000 4,000 0 5) 618 N 4th Avenue 3,725 3,725 0 6) 609 W. Prasch Avenue 4,000 4,000 0 7) 1510 Belmont Avenue 4,000 4,000 0 8) 1412 Cherry Avenue 4,000 4,000 0 9,574 9,574 0 0 Total Down Payment Assistance: 39,793 30,219 9,574 III. Single Family, Owner -Occupied (bv address) P16 SIF Rehabilitation (up to $30,000 each) 1) 1501 Queen Avenue 2,500 1,053 1,447 2) 201 S 8th Street 65,000 172 64,828 3) 1019 S 9th Avenue 5,000 3,928 1,072 4) 46,699 46,699 Total for Single Family Rehabilitation: 119,199 5,152 114,047 IV. Senior / Disabled Rehabilitation P 22 (up to $15,000 each) 1) 1411 Karr Ave 221 221 0 2) 907 Fenton. 3,301 3,301 0 3) 1009 South 1st Avenue 9,159 9,159 0 4) 1208 Landon Avenue 17,522 17,522 0 5) 1624 South 10th Avenue 8,837 8,837 0 6) 214 / 216 N. 38th Avenue 100,438 100,438 0 8) 1704 Cornell Avenue 20,000 13,924 6,076 9) 1004 N 34th Avenue 7,000 4,352 2,648 10) 1217 South 1st Avenue 6,062 5,942 120 (Total Senior / Disabled Rehabilitation: 172,540 163,695 8,845 2/7/2008 mag Page 1 of 2 18 • Program City of Yakima Office of Neighborhood Development 2007 HOME PROJECTS EXPENDITURES RUNNING BALANCES 2/712008 Projected Expenses Actual Expenses* as 12/31/2007 BALANCE* AS OF 12/31/2007 w/carry forwards TOTALS FOR 2007 HOME: 1,052,789 800,781 252,008 * Project expenses and balances listed here represent actual Program Activity Costs. They do not include Activity Delivery Costs. 2/7/2008 mag Page 2 of 2 19 1,052,789 -800,781 252,008 48M 410 800,781 0 800,781 252,008 V. New Construction P 18 1) Dioceses of Yakima Housing Services: Rose of Mary 400,000 384,108 15,892 2) 302 North 7th Street (Burned: Hudgens) 17,323 14,680 2,643 3) 1106 / 1108 Buwalda - OIC of WA Loan 143,934 143,934 0 Total New Construction: 561,257 542,722 18,535 VL CHDO (by address) P14 (Minimum for 2007: $97.800) 100,000 100,000 0 0 Total CHDO: 100,000 0 100,000 TOTALS FOR 2007 HOME: 1,052,789 800,781 252,008 * Project expenses and balances listed here represent actual Program Activity Costs. They do not include Activity Delivery Costs. 2/7/2008 mag Page 2 of 2 19 1,052,789 -800,781 252,008 48M 410 800,781 0 800,781 252,008 Report for Month of: Project Description CDBG: REHABILITATION City of Yakima Office of Neighborhood Development Services 2007 MONTHLY STATUS REPORT December HUD Table 3A Monthly Stats Date of Report: 1/3/2008 Year -To - Date Senior / Disabled Rehabilitation Single Family Rehabilitation DH -1.1 2 New applications On waiting list Regular senior in progress Regular senior finals Emergency cases in progress Emergency senior finals Exterior Paint / senior/disabled Volunteer Hours: Exterior Paint DH1.3 0 New applications On waiting list Applications to lender Applications denied 0 Five -Year reviews 0 Reconveyances 0 Contract collection Closed loans Inspection write-up, in progress S/F Rehabilitation finaled 0 Subordination Single Famility Rehab - 308 Irrigation DH -1.6 Rehabilitation Relocation ECONOMIC DEVELOPMENT Section 108 Loans COMMUNITY / PUBLIC SERVICE DH -1.7 EO -1.4 SL -1.1 2/12/2008 Page 1 of 3 MiscFolder.MonthlyStatusReport 308 Connections in progress 308 Connections finaled Cases in progress Cases finaled Loans in progress Loans finaled on going 010 of WA: SECC Programs 20 39 81 0 6 0 29 9 1,156 36 43 0 0 2 2 2 0 0 1 4 0 0 0 0 in progress Report for Month of: December .Date of Report: 1/3/2008 Project Description Affirmatively Furthering Fair Housing PUBLIC FACILITIES HUD Table 3A SL -1.2 DH -1.8 Monthly Stats 53 Inquiries for housing information, including walk-ins .& phone calls 298 Inquires for Rental'Counselling, including walk-ins & phone calls SL -3.1 on going Southeast Community Center MPAC CLEARANCE OF DANGEROUS BLDGS SL -3.2 CODE COMPLIANCE SL -3.3 HOME: 1st Time HomeBuyers DH -2.2 Down Payment Assistance REHABILITATION: Number of dangerous buildings demolished Number of requests Number completed 12.87 Tons of trash removed 1 New applications On waiting List 1 Applications denied Cases in progress Loans closed 0 Loans at lender 0 Reconveyances 0 Subordinations 0 Contract Collections DH -2.1 0 New applications Applications in progress Active commitment letters 0 Loans closed Loans cancelled 2 Reconveyances 0 Subordinations 2/12/2008 Page 2 of 3 MiscFolder.MonthlyStatusReport 21 Year -To - Date 741 3,670 in progress 3 0 6 26 4 2 3 2 0 2 1 3 2 21 0 3 8 0 13 5 Report for Month of: December Date of Report: 1/3/2008 Project Description HUD Table 3A Monthly Stats Year -To - Date Senior / Disabled Rehabilitation Single Family Rehabilitation New Construction: DH -1.2 DH -1.4 Regular senior in progress Regular senior finals Emergency cases in progress Emergency senior finals Exterior Paint / senior/disabled Applications to lender Five -Year reviews Reconveyances Contract collection Closed Loans Inspection write-up, in progress S/F Rehabilitation finaled 0 23 0 0 0 0 0 0 0 0 0 1 DH -1.5 Catholic Diocese: Rose of Mary $400,000 (construction in progress) Lot / Property Acqusition & Clearance DH -2.3 Community Housing Development Organization (CHDOs) DH 2.4 HOPE 3: Service Unit 332 GRAFFITO ABATEMENT: Service Unit 334 (not funded by HUD) 2/12/2008 Page 3 of 3 MiscFolder.MonthlyStatusReport 22 Lot/Property OIC of WA - Buwalda Pear Tree Place (construction in progress) Reconveyances Rehabilitation in Progress Rehabilitation Finaled New construction in progress New construction finaled Volunteer Hours Gallons of paint applied Locations painted in progress $200,000 0 0 0 0 0 5,242 1,389.0 8,911 City of Yakima Office of Neighborhood Development Services ANNUAL RECONCILIATION 2007 EXPENDITURES: Total from Expenditure Detail Report for Year Less HOPE 3 Expenditures SU 332 Less Non -Federal Expenditures SU 340 Plus Expenditure Reductions for Year Total CDBG & HOME Expenditures for Year 2,136,381.92 -17,628.20 -316,580.36 4,182.78 REVENUES: CDBG - Current Year: 124.330.33114.2CY 51,144.00 CDBG - Prior Year. 124.330.33114.2PY 161,841.00 HOME - Current Year: 124.337.33114.2HM 98,198.00 HOME - Prior Year. 124.337.33114.2HP 305,119.00 616,302 CDBG - Program Income Used for Year 653,947.00 HOME - Program Income Used for Year 532,332.00 1,186,279 CDBG - Recapture Used for Year 3,111.00 HOME - Recapture Used for year 664.00 3,775 Total CDBG & HOME Revenues for Year 1,806,356 1,806,356 Difference CDBG - Current Year. 124.330.33114.2CY 51,144 CDBG - Prior Year. 124.330.33114.2PY 161,841 CDBG - Program income Used for Year 653,947 _ CDBG - Recapture Used for Year 3,111 CDBG: 870,043 HOME - Current Year. 124.337.33114.2HM HOME - Prior Year: 124.337.33114.2HP HOME - Program Income Used for Year HOME - Recapture Used for year 98,198.00 305,119.00 532,332.00 664.00 HOME 936,313 TOTAL: 1,806,356 2/7/2008 mag Mary'sMonthlyAnnual Bal 23 11S 10apsabmrl ar 114ou.6.e and lrbaa 0.e.doliaeme[ 0100 Amtseal eb_ 0050122 (mom. 12r3t.000) Contract and Subcontract Activity Pee fc 6666664 81Id.n far to d YVemdli at e: aeiaa.l_ 4 b rine.. Manna par ams, iad ing lan las b avawaiall YabueYet¢ aaadia9 awing dela aos.oes. 11.11=aiap aead ledaasai 0 is away n/ed.d..nd cmyY 44.,. lend eaai.suq lan .aY�a d a,afer®YQa_ 119 felleos0an ie roiaOrv- fal0 ache l mend RM. i denannm. and Way .errant mYeed b lemma. tab haw. ld.a 6 rTepe.Y= e: a 1 447.eaH Ofa� CmHd YID 0000 12421 deedii0)4. Team afi.m 010 &away6a6O E a•approadPradvalLSA.rnancti•Yeas•InVademiADmaf.aadlW'aAa.ant alma aka& ateiahidtZlasi.onter en 0 esdbYlR)b traevrvr aaad amYam 446E sopsann end.. and awn de.Oaelad ort aoty 060ne a orappriaa 1181E) Lock Tte Oalaanas.a eeagYYaa Br amamolala b Pa plalsane wad eaavvB4t ler pmgaa+c for la de,ae.'ama. of PP. / baanMO aslntp,00 Caeaaeaaiip flinraY Haan* JY.rapasat I ae iroam.dva s not mYSYad HW ail not ba amin to aranali641 d.anighd UBE pals aar aewlWa 1816 Paeban.•a.m aetwvst 10 pods YAM. rab ea naaa®. 0181110 1Y is Piedpel b aeapmadvaq HUED 9w+aly dYCo•e t Was dam 104 41 aaagveaa b a F.vadorn o! hbeaa201 11aa555i PM.sY Act Nance -The thiel 6neds Eleaparnent. d l'aaamie9 and Llebal Osralopaasld. Fobod ifwaaa 40 /atlada.aG4b,saotivlasd <o 1.51Jt9sin1e la 0.:. 4o.m by wawa N7iab 12. lbaAed Smtsa Coda. Eissa 17111 d W- .1a41 a.pda/ivs paom1011ed aar.daa.rffiTtla 12 ids of Fled Fia)sfeleraa 1t601 not ba . or ao.sae.d manna to l.k Sabina Oeperbanla d Haaaay and Udsn a Da.aio{msa r�idv11lea aa®d. anal s. aar naed Lar pe.nawed ly0 waa.ae orals PHA nu IHA ` 2. 1/.... luar, Bas. XII. umbel. Yakima, WA_ 98902 1. qty a r'4a1t,am1 1311111.r. ol760gbb.riead Dctdo9amt S.0i.ad Ss S dma.dP�a srmaaar rs 41.sasm Aaa2 ) t 0.arsr40 Pedea /�T=.1. s. CMm®LFYI ^ Pi ---,"f- 4 cri P111paaC a(0 1- taa soy Oro 8109811a. ®84 l0, aarf 0� 01/0312008 11101Gbabq (marsM>s>tpa (sll9) 575--6101 S� �raadia•am.r.eeaaesee aa�- ( 1 1 Lama a,q.mr.rawaaaeAas.. Amse1 Camrl l}fid Tie C gee Safer ac a i4 r X110) Bs- 3 Tl ....wadlldama Osir.maw wn Ca.em.n. Para.. ad Pisa .Pem.eao.po) 23 .r................. .,. ams,.v>.eaa.vpnei c sa pormat 7a w..mueas ...a (8........)(8........)Me) nes nmeeme. 71., leas s,,.t na e Sore.Mb CM. r.. t....) 11-127-811C 530008 6,275 3 1 - 91-2 417773 501 Pt.. Saila. 011 Sone Gap WA. 913903 la.eier's P.iatveS i}7111C 5300118 5,820 3 1 11 91-1349410 2410 S 8301.6.ar.- 7/01601. WA 90906 Sac 0..ah98 13-07340530008 692 3. 1 >a 91-1348410 SsPacisr BaoTmg 60885-2016A Yaldm: WA 98908 12-07111C 530008 4.014 3 1 0 600210237 SAL C4aasla-sayias FA_Smo326 bloat WA 99936 13 -07 530008 1.,623 3 4 n 60.041.151:187 Markel. Plembieg 1551 NegI1r11d Se1.b WA 99942 -BAC. 13-07.111C 530008 2,597 .3 1 a 911681760 GFCMaeiaaad 8306 P11d+ala Rd. Yald.ba, WA 98 149 8 -07 -MC 330008 6,059 3 1 0 93-11417773 Ela.leraa Paletl0g 501 19:a. Salle. BA I1 ieee GRP WA. 98903 807-11IC 530008 3,614 3 1 a 600346083 - gsaeel Cram= 90.-0 var 1008 N_ Mat St Yal®a - WA 98901 B -07 -MC -530008 3,372 3 I s 27-3942192 - PCP Ham 5295 Yields= W.A. 9=908 MEL' F e s= -.yam. or fl d Calc CPO: Hemino4Padla Halsna41 1 = Naw Goae$ndbf - Kar C.,,.,..,.-.. 6 = Pm!®ad 2 = Eiamti0Ki.niia0 2 a S.dansan l Hek.slz 7 = Tenant Sareos 3 = Cars 3= non* 6.. Eclunnaon/iaaaaap 4. 410.160 9 a A1d✓6ipa¢ App.0 04 5 = Pfto).d 0aaa< o a Cana - Paa.nma adibaae tr. okOinaaa_ a_J Ten 7d: Had.pEtlnda Cada.' 1 = wow. =Per.... 2 = Hlact Masimels 3 = I.tatioa Aansves 4 .131ffspar Aeaeicarm S = Asin ./Panfac A.av®as 2= HaadCJawe 6. 411 410n CWha lrmp.a0 Mauna"10 0.atwad eadaaaMvda.p PaPea mann -t e Aa =NA. 50.iaa5 E. 5 S55on 202 2 = F1mtible 5aab.Gd1r 6 a 1OlD-Haid (iea.reapa.sed) 3 01 Co,am.0 wovm.od. I a, -H41 1A 7 e PaebGdneasa )lmasmlp 4 = 1181960 n i lona HUO-3516 (6409) Contract and Subcontract Activity Public Reporting Burden for this collection of Information le estimated to average .60 hours per response, Including the time for reviewing Instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection oI Inlormallon, Thla Information Ia voluntary. HUD may not collect this Inlormallon, and you are not required to complete this Iorm, unless It displays a currently valid OMB Control Number. Executive Order 12421 dated July 14,1983, directs the Minority Business Development Piens shell be developed by each Federal Agency and that these annual plane shall establish minority business development objectives. The Information la used by HUD to monitor and evaluate MBE activities against the total program activity and the designated minority business enterprise (MBE) goals. The Department requires the Information to provide guidance and oversight for programs lor the development of minority business enterprise concerning Minority Business Development. 11 the information Is not collected HUD would not be able to establish meaningful MBE goals nor evaluate MBE performance against these goats. While no assurances of confidentiality Is pledged to respondents, HUD generally discloses this data only In response to a Freedom of Inlormallon request. Privacy Act Notice -The United States Department of Housing and Urban Development, Federal Housing Administration, Is authorized to solicit the information requested In thio form by virtue of Title 12, United States Code, Section 1701 et seq., end regulations promulgated thereunder at Title 12, Coda of Federal Regulations. It will not be disclosed or released outside the Untied States Department of Housing and Urban Development without your consent, except as required or permuted by law. U.S. Department of Housing end Urban Development OMB Approval No: 2635-0117 (exp. 12/31/2006) 1. Orentee/Projectowner/Developer/Sponsor/Builder/Agency Check If: PHA City of Yaldma, Office of Neighborhood Development Services INA 2. Location (CIty, State, ZIP Code) Yakima, WA. 98901 38. Name oI Contact Person Bill Cobabe, ONDS Manager 3b, Phone Number (Including Area Coda) 4. Repotting Pe lod Annual -FY 5, Program Code (Not applicable for CPD programs) 8. Date Submitted to Field Office 01/03/2008 See explanation of codes at bottom of page, (509) 575-6101 ^p t1 f �� - use a separate sheet for each program code. Grant/Protect Humber or HUD Cane Number or other Identification ofproperty, subdivision, dwelling unit. etc. 78. Amount of Contract or Subcontract 7b. Type at Trade Code (Sea below) 7c. Contractor or Subcontractor Bunlness Racist/Ethnic Code (See below) 7d. Woman Owned Business (Yes or No) 7e. Prime Contractor Identification (ID) Number 71. Sao. 3 7g. Subpontraator identification (ID) Number 7h. Sao. 3 9 Contractor/subcontractor Name and Address 7). 71. Name Street City Slate Zip Cade B 530008 5,847 3 1 n 91-1665643 Joe Bailey Construction 524 N. Elm Toppenlsh WA 98948 t-07.MC B-07.MC 530008 5,135 3 1 n 91-1665643 Joe Bailey Construction 524 N. Elm Toppenlsh WA. 98948 B-07.MC 530008 6,806 3 1 n 91-1665643 Joe Bailey Construction 524 N. Elm Toppenlsh WA 98948 B-07.MC 530008 2,618 3 1 n 91-1665643 Joe Bailey Construction 524 N. Elm Toppenlsh WA 98948 B-07.MC 530008 2,976 3 4 n 914257524 Linden Electric 9401 Mieras Rd Yakima WA 98901 B-07.MC 530008 3,003 3 1 n 91-1257524 Linden Electric 9401 Mieras Rd Yakima WA 98901 B-07.MC 530008 2,272 3 1 n 91-1257524 Linden Electric 9401 Mieras Rd Yaldma WA 98901 B-07.MC 530008 3,676 3 1 n 91-1257524 Linden Electric 9401 Mieras Rd Yakima WA 98901 B-07.MC 530008 5,581 3 1 n 602263024 Thermex Valley Heating 1916 Frultvale Yakima WA 98902 70: Type o Trade Codas: CPD: Houeing/Publlo Housing: 1 = New Construction 1 = New Construction 8 = Proleestonal 2 = Educellon/Tralning 2 = Substantial Rehab. 7 = Tenant Services 3 = Other 3 = Repair 8 = Education/Training 4 = Service 9 = Arch./Engrg. Appraised 6 = Project Mengt. 0 = Other 7d: RaolaUEthnlo Codest 1 = White Amertoane 2 = Black Amedoane 3 = Native Americana 4 = Hlspanlo Ameripane 6 = Aelan/Paclllo Americana 8 = Hasidic Jews 5: Program Codes (Complete for Housing and Publlo and Indian Housing programa only): 1 = All Insured, including Section 8 5 = Section 202 2 = Flexible Subsidy 5 = HUD -Held (Management) 3 = Section 8 Nonineured, Non-HFDA 7 = Publlo/Indlan Housing 4 = Insured (Management Previous editions are obsolete. o. 3 form HUD -2618 (e/98) Contract and Subcontract Activity U.S. Department of Housing and Urban Development • OMB Approval No.: 2535-0117 (exp. 12/31/2006) Public Reporting Burden for this collection of Information Is estimated to average .50 hours per response, Including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of Information. This information Is voluntary. HUD may not collect this Information, and you are not required to oomelels this form, unless it displays a currently valid OMB Control Number. Executive. Order 12421 dated July 14, 1983, directs the MInodly Business Development Plane shell be developed by each Federal Agenoy and that these annual plans shall establish minority business development objectives. The Information is used by HUD to monitor and evaluate MBE eotivlfes against the total program activity and the designated minority business enterpriae (MBE) goals. The Department requires the Inlormatlan to provide guidance and oversight for programs for the development of minority burliness enterprise concemtng Minority Buslness.Developmen4 II the information is not collected HUD would not be able to eetabilah meaningful MBE goats nor eyeluate MBE performance against these goals. While no assurances of confidentiality Is pledged to respondents, HUD generally discloses this dela only In response to a Freedom of information request. Privacy Act Notice - The United States Department of Housing end Urban Development, Federal Housing Administration, Is authorized to solicit the Information requested In this form by virtue o1 Tide 12, United Stelae Code, Rection 1701 el eeq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. 11 will not be disclosed or released outside the United plates Department of Housing and Urban Development without your consent, except as required or permitted by law. 1. Grantee/Project Owner/Developer/Sponsor/Builder/Agency Check I PHA City of Yakima, Office of Nelghbarbood Development Services IHA : • 2, Location (City, State, ZIP Code) Yakima, WA. 98901 3a. Name of Contact Person Bill Cobabe, ONDS Manager 3b, Phone Number (Including Area Code) 4. Reporting Period f?Ct� - Sept. (509) 575-6101 y� 90 (Annual -FY) � �� r o 1 6. Program Code (Nal applicable for CPD programs.) 6. Dale Submitted to Field Office 0110312008 See explanation of codec at bottom of page. for Use a separate sheet each program code. Grent/Prclect Number or HUD Case Number ar other Identification ofproperty, subdivision, dwelling unit, eta. 7e. Amount of Contract ar Subcontract 7h. Type of Trade Code (gee below) 7a. Contractor ar subcontractor Business RaclahElhnlo Code (See below) 7d• Woman Owned Business (Yee ar No) 7e, Prime Contractor Identification (ID) Number 71. Sea, 3 79. Subcontractor Idengllca3on (ID) Number 7h. Seo. 0 Contractor/Subcontractor Name and Address 71. 71. Name Street City Stale Zip Coda B-07.MC 530008 2,611 3 1 n 602114060 Yaldma Glass 1103 Frnitvale Yakima WA 98902 B-07.MC 530008 2,270 3 1 n 602114060 Yakima Glass 1103 Frultvale Yakima WA 98902 B-07.MC 530008 3 1 n B-07.MC 530008 3 1 n B-07,MC 530008 3 1 n B-07.MC 530008 3 1 n B-07,MC 530008 3 1 n B-07.MC 530008 3 1 n B-07.MC 530008 3 1 n 70; Type of Trade Codes: CPD: Reusing/Public Housing: 1 = New Construction 1= New Construction e = Proleselpnal 2 = Education/Training 2 = Substantial Rehab. 7 = Tenant Services 3 = Other 3 = Repair 8 = Educailorl/fralning 4 = Service 9 = Arch./Engrg. Appraisal 5 = Project Mangl. 0 = Other 7d: Raolai/Ethnlo Codes: i = White Americans 2 = Slack Americans 3 = Native Americans 4 = Hispania Amerloane 6 = Mien/Papilla Americans 6 = Haeldlo Jews 8! Program Codas (complete for Housing and Public and Indian Housing programs only): 1 = All Insured, Including Section B 5 = Beallon 202 2 = Flexible Subaldy 8 = HUD -Held (Management) 3 = Section 8 Noninsured, Non-HFDA 7 = Public/Indian Housing 4 = Insured (Management Previous editions ere obsolete. 3 of 3 lams HUD -2518 (8/e8) Contract and Subcontract Activity U.S. Department of Housing and Urban Development r • OMB Approval No.: 2535-0117 (exp. 12/31/2006) Public Reporting Burden lor This collection of Information Is estimated to average .60 hours per response, Including the lime for reviewing instructions, searching existing data sources, gathering and maintaining the date needed, and completing and reviewing the collection of Information. This Information Is voluntary. HUD may not collect Ihls Information, and you are not required to complete this form, unless it displays a currently valid OMB Control Number. Executive Order 12421 dated July 14, 1983, directs the Minority Business Development Plans shall be developed by each Federal Agency and that these annual plans shall establish minority business development obfectives. The Information Is used by HUD to monitor and evaluate MBE activities against the total program activity and the designated minority business enlerprlse (MBE) goals. The Department requires the inlormalion to provide guidance and oversight lor programs for the development of minority business enterprise concerning Minority Business Development. If the Inlornietion Is not collected HUD would not be able to establish meaningful MBE goals nor evaluate MBE performance against these goals. While no assurances of confidentiallty Is pledged to respondents, HUD generally discloses this data only In response to a Freedom of Information request. Privacy Act Notice - The United States Department oI Housing and Urban Development, Federal Housing Administration, Is authorized to solicit the Information requested In this form by virtue of Title 12, United Slates Code, Section 1701 et seq., and regulations promulgated (hereunder at Title 12, Code oI Federal Regulations. 11 will not be disclosed or released outside the United Slates Department of Housing and Urban Development without your consent, except as required or permitted by law. 1. Grantee/ProjectOwner/Developer/Sponsor/Bullder/Agency Check I CITY OF YAKIMA, OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES H PHA : : 2. Location (City, Slate, ZIP Code) YAKIMA, WA 98901 3a. Name of Contact Person F. WILLIAM COBABE, ONDS MANAGER 3b, Phone Number (Including Area Code) 4. nailing Period' -Asir-1-6ep4-30 (Annual -FY) (509) 575-6101 d Cri•' r Dta •- r11. -r- r ° `7 5. Program Code (Not applicable for CPD programs.) 8. Dale Submitted to Field Office 04/11/2007 See explanation of codes at bottom of page. for Use a separate sheet each program code. GranVProject Number or HUD case Number or other Identification of property, subdivision, dwelling unit, etc, 70. Amount al Contract or Subcontract 7b. Type of Trade Cade (See below) 7c. Contractor or Subcontractor Business Racial/Ethnta Code (See below) 7d. Woman Owned Business (Yee or No) 78, PflmeContractor Identification (ID) Number 71. Seo. 3 7g. Subcontractor Identification (10) Number 7h, Seo. 3 71. Contractor/Subcontractor Name and Address 71. Name Street city State Lc Code B -07 -MC -530008 1,619 3 1 N 91-0924163 VALLEY SEPTIC / BOB'S SEPTIC PO BOX 10115 YAKIMA WA 98909 M -07 -MC -530203 4,226 3 1 N 91-1665643 JOE BAILEY CONTRUCTION 524 N. ELM STREET YAKIMA WA 98948 U -07 -MC -530008 6,384 3 1 N 91-13484'10 SURE ROOFING 2410 S. 83RD AVENUE YAKIMA WA 98908 B -07 -MC -530008 3,082 3 , 1 N 91-2083592 SUPERIOR ROOFING 608 N. 28TH AVENUE YAKIMA WA 98903 7c: Type of Trade Codes: CPD: Housing/Public Housing: 1 = New Construction 1 = New Construction 6 = Professional 2 = Educallonflralning , 2 = Substantial Rehab. 7 = Tenant Services 3 = Other 3 = Repair 8 = Education/Training 4 = Service 9 = Aroh./Engrg. Appraisal 5 = Prolecl Mangt. 0 = Other 7d: Raclel/Elhnlo Codes: 1 = While Amerlcane 2 = Black Amerloans 3 = Native Amerloans 4 = Hispanic: Americans 6 = Aslan/Paolllo Amerloans 8 = Haeidlc Jews 5: Program Cadge (Complete for Housing end Public End Indian Housing programa only): 1 = All Insured, Including Section 8 5 = Section 202 2 = Flexible Subsidy 6 = HUD -Held (Management) 3 = Section 8 Noninsured, Non-HFDA 7 = Public/Indian Housing 4 = Insured (Management ' Prevloue editions are obsolete. form HUD -2518 (8198) J11 ..ur =1+ Jew/ r111nnIC Jew/ 5 X11` ,I I,* III 114 1 1•• 1 .- u u so ss% jir tiour M. 26.5% 1 2 1 1 1 7.80% 1 1 4 1 ige • ,''•�▪ . 111; 1 . , 11 1111►.1,.1.111...1...•,,,�I►.1.►/•I'••111►•1 7, it 44111S* It 'i,, , ift 'IIII.II1. et 11111111 ;It 5.5% ?st' %sur. 1 'T '! Ym m� 26.5% 3 1 1 Y1 +1 ! 1 ! 52% r 27.70% 0%1 3 5 F ,..4 ..1. r_a� 25% 1 1 0 al 71.70% 2 03 62.30% 2 51.60% 1 72.50% 1 • • 1 % 45.60% 34.10% 1 4 25.30%d52 78.70% 2 L..L.OB 15.10% 1 20.5% 1 4 1 3 1 24.60% 1 12.20% 1 86.70% 3 1 1 77.80% L 1 1 68.70% • 34.40% 37.5°/, 32t .30% 30.90% ° 5 i 4 3 2 1 1 1 0 23.70% 2 ni is la se 1 1111112 . I. 0% 4 %/v.111IL • 45.60% 1 62.30% 1 • . . 40 56.80% sois 211059.90% r59.90% �3 1 1111• 84.90% 1 65.60% 02 2 80.00% 3 89.40% 1 90.90% 0 1 2 37.30% 4 1 62.80% 1 50.80% 3 1 2 11 51.60% 1 • • I, •0 0• • 78.50% 1 s Legend 1111111111 City Limits limP Census Tracts Block Groups ... Census Block Groups tt. - GroupsOver51% 0 485 970 Feet .. . • r'I 83.70% 2 64.20% ' 3 5 68.20% L 4 i ` 69.70% 5 • • • • • •. . se. • . . • . • • ▪ • •, •i •, 66.80% 4 1 70.10% ......... 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Cl .=,41..11 Eau: L'Z' ZZ ricOr mm n - 1111111 ff _ P A11"'11 -1 it E �D M_CmLI: azOBI I 111IIIIl II MIK \��NIIIIII�III�I _""911! ilei W ` ■ ■1 �� .� I lln :11:IIIII _I j ■:!I'.� 1=_.71121A�'J , Il a ■ ,�_ __ wow= � ■' ■� .- �1 .-11jIt 1., ■ .■ _ 11111 •.r■■■�.IIIIIIIIIi Yakima City Limits - Census Tracts Renewal Community Tra cts Scale -1 m = 2000ft 0 Created: January 18 2008