HomeMy WebLinkAboutR-2006-031 professional services agreement with AHBL, Inc. re: creation of a Master Plan and related illustrations for the Yakima CRESOLUTION NO. R 2006 -31
A RESOLUTION authorizing and directing the City Manager to execute a professional
services agreement between the City of Yakima and AHBL, Inc. for
professional services related to the creation of a Master Plan and
related illustrations for the Yakima Convention Center.
WHEREAS, the City of Yakima desires to obtain professional services related to the
creation of a Master Plan and related illustrations for the Yakima Convention Center; and
WHEREAS, AHBL, Inc. has the experience and expertise necessary to provide said
services and is willing to do so in an amount not to exceed $45,000 in accordance with the
terms and conditions of the attached agreement; and
WHEREAS, the City Council deems it to be in the best interest of the City of Yakima
to enter into the attached agreement with AHBL, Inc. for the above-described professional
services, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the attached and
incorporated "Professional Services Agreement" with AHBL, Inc. for professional services
related to the creation of a Master Plan and related illustrations for the Yakima Convention
Center.
ADOPTED BY THE CITY COUNCIL this 7th day of March, 2006.
ATTEST:
David Edler, Mayor
City Clerk
PROFESSIONAL SERVICES AGREEMENT
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement") is made
and entered into by and between the City of Yakima, a Washington municipal corporation
(hereinafter the "City"), and AHBL, Inc., an architectural, engineering, and planning firm
(hereinafter "AHBL").
WHEREAS, the City requires professional services related to planning the downtown area
and for a Convention Center Master Plan.
WHEREAS, AHBL represents that it has the experience and expertise necessary to perform
the professional services required by the City in accordance with the terms and conditions of this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements
set forth herein, it is agreed by and between the City and AHBL as follows:
1. Scope of Services. AHBL shall provide the City with professional services as described in
Attachment A, Scope of Work, attached hereto and incorporated herein by this reference.
2. Term. The term of this Agreement shall commence upon execution by the parties hereto
and shall teiininate at the time of satisfactory completion of all services/tasks required hereunder,
unless the Agreement is earlier terminated by either party in accordance with Section 15 of this
Agreement. AHBL shall proceed in a timely and diligent manner. AHBL shall not be responsible
for any delays that could not have been reasonably foreseen by the parties at the time this Agreement
was executed.
3. Compensation.
a. Fee for Services. The total fee for all services provided under this Agreement shall
not exceed Fifty Thousand Dollars ($45,000.00).
b. Payment for Compensation. AHBL shall provide the City with an itemized
invoice/billing no later than thirty (30) calendar days after services are provided. The City shall
make payment to AHBL within thirty (30) calendar days upon receipt of each invoice/billing. All
payments are expressly conditioned upon AHBL providing professional services hereunder that are
satisfactory to the City.
c. Payment in the Event of Termination. In the event that either party terminates this
Agreement under Section 15, AHBL shall be compensated in accordance with the above teiiiis for all
satisfactory services provided to the City under this Agreement up to the effective termination date.
d. Maintenance of Financial Records/Documents. When requested to do so by City
representatives, AHBL shall make the cost records, accounts and related financial documents
pertaining to this Agreement available for inspection by City representatives during the term of this
Agreement and for a period of three (3) years following the final payment to AHBL by the City. In
the event that any audit or inspection identifies any discrepancy in such financial records, AHBL
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shall provide the City with appropriate clarification and/or financial adjustments within thirty (30)
calendar days of notification of the discrepancy.
4. Standard of Performance. AHBL shall perform all work and services required under this
Agreement in accordance with generally accepted architectural, engineering and planning standards,
and shall be responsible for the technical soundness and accuracy of all work and services furnished
pursuant to this Agreement.
5. Ownership of Documents. All reports, designs, drawings, and specifications prepared by
AHBL pursuant to this Agreement shall be the property of the City upon payment being made by the
City to AHBL in accordance with the Agreement. AHBL shall provide the City with originals and/or
reproducible copies of such documents as requested by City representatives.
6. Status of AHBL. AHBL and the City understand and expressly agree that AHBL is an
independent contractor in the performance of each and every part of this Agreement. AHBL, as an
independent contractor, assumes the entire responsibility for carrying out and accomplishing the
work/services required under this Agreement. Additionally, and as an independent contractor,
AHBL and its employees shall make no claim of City employment nor shall claim against the City
any related employment benefits, social security, and/or retirement benefits. Nothing contained
herein shall be interpreted as creating a relationship of servant, employee, partnership or agency
between AHBL and the City.
7. Taxes and Assessments. AHBL shall be solely responsible for compensating its employees
and for paying all related taxes, deductions, and assessments, including but not limited to, federal
income tax, FICA, social security tax, assessments for unemployment and industrial injury, and other
deductions from income which may be required by law or assessed against either party as a result of
this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement,
AHBL shall pay the same before it becomes due.
8. Nondiscrimination Provision. During the perfoimance of this Agreement, AHBL shall not
discriminate on the basis of race, age, color, sex, religion, national origin, creed, marital status,
political affiliation, the presence of any sensory, mental or physical disability, or any other status
protected from discrimination by law. This provision shall include but not be limited to the
following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or
termination, rates of pay or other forms of compensation, selection for training, and the provision of
services under this Agreement.
9. Compliance With Law. AHBL agrees to perform all work/services under and pursuant to
this Agreement in full compliance with any and all applicable laws, rules, and regulations adopted or
promulgated by any governmental agency or regulatory body, whether federal, state, local, or
otherwise.
10. No Insurance. It is understood the City does not maintain liability insurance for AHBL
and/or its employees, agents, officers, and subcontractors.
11. Indemnification and Hold Harmless.
a. AHBL agrees to protect, defend, indemnify, exonerate, and hold hatiuless the City,
its elected officials, agents, officers, and/or employees from any and all claims, demands, losses,
2
liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs
and expenses (including attorneys' fees and disbursements) resulting from the negligent performance
and/or nonperformance of this Agreement by AHBL, its officers, employees, agents, and/or
subcontractors.
b. In the event both AHBL and the City are negligent, AHBL's liability for
indemnification of the City shall be limited to the contributory negligence for any resulting suits,
actions, claims, liability, damages, judgments, costs, and expenses (including reasonable attorney's
fees) that can be apportioned to AHBL, its officers, employees, agents, and/or subcontractors.
c. Nothing contained in this Section or this Agreement shall be construed to create a
liability or a right of indemnification in any third party.
12. Insurance Provided by AHBL.
a. Commercial Liability Insurance. Before this Agreement is fully executed by the
parties, AHBL shall provide the City with a certificate of insurance as proof of commercial liability
insurance with a minimum liability limit of One Million Dollars ($1,000,000.00) combined with
single limit bodily injury and property damage. The certificate shall clearly state who the provider
is, the coverage amount, the policy number, and when the policy and provisions provided are in
effect. Said policy shall be in effect for the duration of this Agreement. The policy shall name the
City, its elected officials, officers, agents, and employees as additional insureds, and shall contain a
clause that the insurer will not cancel the insurance without first giving the City thirty (30) calendar
days prior written notice (any language in the clause to the effect of "but failure to mail such notice
shall impose no obligation or liability of any kind upon the company" shall be crossed out and
initialed by the insurance agent.) The insurance shall be with an insurance company or companies
rated A -VII or higher in Best's Guide and admitted in the State of Washington.
b. Professional Liability Insurance. Before this Agreement is fully executed by the
parties, AHBL shall provide the City with a certificate of insurance as evidence of Professional
Errors and Omissions Liability Insurance with coverage of at least One Million Dollars
($1,000,000.00) per occurrence and an annual aggregate limit of at least One Million Dollars
($1,000,000.00). The certificate shall clearly state who the provider is, the amount of coverage, the
policy number, and when the policy and provisions provided are in effect. The insurance shall be
with an insurance company rated A -VII or higher in Best's Guide. If the policy is on a claims made
basis, the retroactive date of the insurance policy shall be on or before March 7, 2006, or shall
provide full prior acts. The insurance coverage shall remain in effect during the teiui of this
Agreement and for a minimum of three (3) years following the termination of this Agreement.
c. Insurance Provided by Subcontractors. AHBL shall ensure that all subcontractors it
utilizes for work/services required under this Agreement shall comply with all of the above insurance
requirements.
13. Delegation of Professional Services. Unless otherwise provided in Attachment A, Scope of
Work, the services provided pursuant to this Agreement shall be performed by AHBL and no person
other than regular associates or employees of AHBL shall be engaged upon such work or services
except upon written approval of the City.
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14. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be
assigned or transferred in whole or in part by AHBL to any other person or entity without the prior
written consent of the City. In the event that such prior written consent to an assignment is granted,
then the assignee shall assume all duties, obligations, and liabilities of AHBL stated herein.
15. Termination. The City or AHBL may terminate this Agreement, with or without cause, by
giving the other party thirty (30) days' written notice of termination.
16. No Conflict of Interest. AHBL represents that it or its employees do not have any interest
and shall not hereafter acquire any interest, direct or indirect, which would conflict in any manner or
degree with the performance of this Agreement. AHBL further covenants that it will not hire anyone
or any entity having such a conflict of interest during the perfoimance of this Agreement.
17. Non -Waiver. The waiver of either the City or AHBL of the breach of any provision of this
Agreement by the other party shall not operate and/or be construed as a wavier of any subsequent
breach by either party or prevent either party thereafter enforcing such provision.
18. Survival. Any provision of this Agreement which imposes an obligation after termination or
expiration of this Agreement shall survive the terns or expiration of this Agreement and shall be
binding on the parties to this Agreement.
19. Severability. Whenever possible, each provision of this Agreement shall be interpreted in
such a manner as to be effective and valid under applicable law. Any provision of this Agreement
which shall prove to be invalid, unenforceable, void, or illegal shall in no way affect impair, or
invalidate any other provisions hereof, and such other provisions shall remain in full force and effect.
Any provision of this Agreement in direct conflict with any statutory provision of the State of
Washington shall be deemed modified to conform to such statutory provision.
20. Integration, Supersession, and Modification. This Agreement sets forth all of the tennis,
conditions, and agreements of the parties relative to the subject matter hereof and supersedes any and
all prior negotiations, discussions, understandings, and agreements between the parties as to the
subject matter hereof which are hereby declared terminated and of no further force and effect. There
are no terms, conditions, or agreements with respect thereto, except as herein provided and no
amendment or modification of this Agreement shall be effective unless reduced to writing and
executed by the parties.
21. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and sent
to the parties to their addresses as follows:
TO CITY:
TO AHBL:
Bill Cook, Director of CED
City of Yakima
129 N. 2nd St.
Yakima, WA 98901
Julia Walton, AICP
Associate Principal
AHBL
1200 6th Avenue, Suite 1620
Seattle, WA 98101-3123
4
or to such other addresses as the parties may hereafter designate in writing. Notices and/or demands
shall be sent by registered or certified mail, postage prepaid, or hand delivered. Such notices shall be
deemed effective when mailed or hand delivered at the addresses specified above.
22. Governing Law. This Agreement shall be governed by and construed in accordance with
the laws of the State of Washington.
23. Venue. The venue for any action to enforce or interpret this Agreement shall lie in the
Superior Court of Washington for Yakima County, Washington.
CITY OF YAKIMA
R. A. Zais, Jr., City Manager
DATE: ,..3/1/0‘P
ATT ST:
City Clerk
AHBL & ASSOCIATES, INC.
By. ,G&
XlL%.9 Ls n✓4t�- "'
Alroci47ee
DATE: 3/9/06
City Contract No.
Resolu.Tioc)
5
Exhibit A
Yakima Visitor and Convention Bureau
Revised FINAL
Scope of Work
Yakima Convention Center Illustration and Campus Master Planning
February 21, 2006
PROJECT PURPOSE
The project consists of three major elements:
1 - Illustrations of "in -the -works projects" which will be used to market the Convention
Center and downtown Yakima during the next 2 years
2 - Conceptual Convention Center Campus Master Plan (5-10 year expansion plan)
3 - Definition of Near -Term Convention Center Campus Site Improvements (1-3 year
implementation schedule)
Assumptions
Project Data and Information
• Existing project renderings of the Hilton Gardens, the Capitol Theater expansion,
Front Street, and Yakima Avenue will be used as the basis for the new illustrations.
New illustrations will be prepared for the projects identified in Task 1 below to
provide a consistent style for the graphic products.
• Downtown base mapping and renderings of projects in development will be provided
by the VCB, including GIS maps, cad maps showing existing building footprints, as -
built drawings of the existing Convention Center and aerial photographs.
• The Client is the Visitor and Convention Bureau staff.
Contract Execution
• The scope of work is arranged so that the 3 tasks may be executed singly or
concurrently.
February 21, 2006
1
Sub -consultants
• AHBL will use a sub -consultant to prepare portions of project illustrations for Task 1
to achieve the desired "emotional" "watercolor" effect.
• AHBL may use an architectural sub -consultant if needed for Task 2 or 3.
• Qualitative assessment of potential traffic/circulation concepts will be evaluated by
City engineering staff.
• A signage designer will be used to develop a signage concept for Task 3.
Project Schedule
• The project schedule begins immediately and would be completed by June. This
schedule would be predicated on one meeting per month with the PFD Board between
February and May. The final schedule will be prepared based upon scheduling of
PFD Board meetings. The project can also occur over a longer period of time if
needed to accommodate staff schedules.
• Tasks 1-3 are suggested to be conducted simultaneously so that the master
plan/campus improvements can help define the illustration work. This approach
would provide efficiencies in terms of the numbers of meetings.
SCOPE OF SERVICES
Task 1 - Illustrations
Task 1 Purpose
The purpose of Task 1 is to prepare illustrations and renderings which show 1) existing
downtown attractions and projects in development on one graphic (aerial perspective
rendered site plan) and 2) individual project illustrations. These graphics will be used to
market the Convention Center to meeting planners and for other related downtown
revitalization, economic development, and marketing purposes.
Task 1 Sub -Tasks
1.1 Draft Illustrations. Prepare the following illustrations:
a) Rendered site plan of downtown showing a 3-4 block wide area between I-82 and the
Railroad Tracks.
b) Hilton Gardens & Yakima Avenue Streetscape Improvements
c) North Front Street Historic District Renovation
d) The Seasons Performing Arts Center and the adjacent A Street pedestrian corridor from
the Red Lion
e) Capital Theater Expansion & Millennium Park
f) Convention Center/ Activity Area/Event Space (to be developed in Task 2)
g) Yakima Cellars Interior rendering
h) Visitor Information Center and end of the A Street pedestrian corridor
1.2 Review Mock Ups. Review Illustration mock-ups with staff team. Review revisions and
color rendering test in conference call. Refine illustrations as directed by staff.
evd _ . _l_a_Sco of=dark
February 21, 2006
2
1.3 Final Illustrations. Prepare final illustrations per staff team direction (black and white
and color rendered versions). Deliver to client in electronic format.
Task 2 — Conceptual Convention Center Master Plan
Task 2 Purpose
The purpose of Task 2 is to define 5-10 year Convention Center building and facilities
expansion plans for the next 5-10 year period, including project phasing and order of
magnitude cost estimates for the purposes of obtaining funding.
Task 2 Subtasks
2.1 City Staff Start Up Work Session.
a) Interview Convention Center operations and maintenance staff and convention planners to
obtain operational information which influence building and campus layout.
b) Conduct a work session with the City staff team to define goals for future Convention
Center expansion and improvements. Define potential circulation and expansion options for
consideration which will be further developed by the consultant. Develop evaluation criteria
with staff for use in evaluating potential options.
2.2 Convention Center Building Program. Define a concept -level Convention Center program
for master planning including:
• Long term building expansion potential (approximate gross square feet, expansion
location, function, building type). The Building Program does not include detailed
definition of internal circulation or building systems. Further space planning and
programming will be required at the time of project pre -design.
2.3 Define Circulation Options. Define vehicular and pedestrian circulation options
including:
• Improvements to pedestrian orientation across 8th Street including partial closures,
narrowing, pedestrian overpass and others.
• Define site -wide pedestrian and vehicular circulation, and linkages to other areas of
downtown.
• Work with City engineering staff to qualitatively assess traffic circulation
implications of conceptual options for the purposes of assisting with decision-making.
Traffic modeling or quantitative analysis is not included in this scope of work.
2.4 Define Parking Program. Define a parking program based upon the expansion options for
surface parking realignments and/or long term structured parking solutions. Work with City
engineering staff to assess impacts of conceptual parking options on circulation system at
qualitative level.
February 21, 2006
3
2.5 Cost Estimates. Prepare order of magnitude costs for options under consideration for the
purposes of evaluating options and obtaining funding. Detailed cost estimates would need to
be prepared at the time of project design.
2.6 Staff Review Work Session. Evaluate options and present recommendations for
developing a preferred approach. Conduct staff team work session with City staff to review
concepts and define the preferred approach. Refine as directed.
2.7a PFD Presentation/Public Open House. Present project background and present preferred
approach to PFD Board. Conduct public open house for community review.
2.7b City Council Briefing. Brief the City Council on the project.
2.8 Refinements. Refine the preferred approach per staff direction.
2.9 Finalize Master Plan. Prepare one staff review draft and a final master plan document
(electronic format) including narrative, building and site improvement program, phasing
diagram, order of magnitude cost estimates, near term site improvements (See Task 3),
master plan maps and illustrations as needed.
Task 3 — Near Term Campus Improvements
Task 3 Purpose
The purpose of Task 3 is to identify near-term Campus Site Facility Improvements which can
be made in the next 1-3 years, and order -of -magnitude cost estimates for the purpose of
procuring funding.
Task 3 Sub -Tasks
3.1 Define Site Improvements. Develop a palette of Campus site improvements that
incorporate Yakima Avenue urban design improvements into the Campus to improve
pedestrian orientation, develop linkages to venues, and to create a more park -like setting.
Improvements will include:
• Landscaping
• A comprehensive signage program
• Pedestrian lighting
• Link convention center to parking lots east of 8th Street by making 8th Street a more
pedestrian -oriented green space
• Potential re -use of a portion of the parking east of 8th street as public event space
• Improved linkages to A Street Pedestrian Corridor
• Potential traffic improvements or revisions
• Integration of adjacent hotels and attractions
• Integration with Yakima Avenue improvements
ev=ta oMof
February 21, 2006
4
3.2 Define Downtown Linkages
• Definition of the A Street Pedestrian Corridor (Front Street to Freeway) for the
purposes of preparing illustrative downtown plan
3.3 Cost Estimate. Develop order of magnitude impacts of the options under consideration
for the purposes of evaluating options and obtaining funding. Detailed cost estimates would
need to be prepared at the time of project design.
3.4 Staff Review. Review draft site improvements with staff team and refine as directed.
3.5 Finalize Campus Improvement Plan. Finalize campus improvement plans as an element
of the Campus Master Plan.
MEETINGS
• AHBL will meet 7 times with staff team. The PFD Board briefing, City Council
briefing, and public open house will be timed to coincide with staff team meetings.
DELIVERABLES
1. Illustrations in electronic format:
a) Rendered site plan of downtown showing a 3-4 block wide area between I-84 and the
Railroad Tracks, and 3-4 blocks wide
b) Hilton Gardens & Yakima Avenue Streetscape Improvements
c) North Front Street Historic District Renovation
d) The Seasons Performing Arts Center
e) Capital Theater Expansion & Millennium Park
f) Convention Center Activity Area/Event Space (to be developed in Task 2)
g) Yakima Cellars Interior
h) Convention Center rendering
2. Presentation materials for 1 PFD meeting, 1 open house and 1 City Council briefing.
Materials will include 24" x 36" boards of master plan site plan, diagrams of building, site,
and circulation changes, and illustrations produced in Task 1.
3. Draft and final Convention Center Master Plan in electronic format including:
• Project narrative
• Building and site improvement description and program elements
• Phasing diagram
• Order of magnitude cost estimates
• Near term site improvements
• Master plan maps
• Illustrations as needed
d Fi alk:Sdg_
February 21, 2006
5
Project Schedule:
Approximate deliverable dates are identified below. Deliverable dates will change if project
schedule needs to be revised.
• Task 1 Products Completed by April 10, 2006
• Task 2 Products Completed by June 30, 2006
• Task 3 Products Completed by June 30, 2006
CONSULTANT FEE
See Exhibit B
a:a Scope~off;
February 21, 2006
6
AHBI, Website
Community Planning
Page 1 of 1
PROFILE • SERVICES • CLIENTS ■ BUILDING GREEN ■ FIRM CULTURE r
EMPLOYMENT ■ CONTACTS
A community is more than a collection of land uses and
infrastructure. A community is defined by its people
and the natural, physical, and social environments --its
sense of place. AHBL has worked on plans for large
and medium sized cities, small communities, and
specific development projects. We know what it takes
to make communities successful; we've planned for
them, helped create them, and we live and work in
them.
Services
▪ Growth Management
■ Low Impact Development
g Environmental/Policy Analysis
■ Intergovernmental Coordination
g Neighborhood/Subarea Planning
■ Public Outreach and Involvement
■ Permitting Assistance
g Development Review
▪ Grant Assistance
w Development Feasibility Analysis
▪ Code Development
Pierce County
Low Impact
Development
Satsop
Industrial Park
Master Planning
Morton
Downtown
Vision Plan
Civil Engineering Structural Engineering Landscape Architecture Community Planning Land Surve
file://C:\Documents %20and%20Settings\j aringto\Local%20Settings\Temporary%20lnternet%20Fil... 3/2/2006
AHBL Website
Profile
Page 1 of 1
PROFILE ■ SERVICES • CLIENTS • BUILDING GREEN ■ FIRM CULTURE ■
EMPLOYMENT • CONTACTS
AHBL was founded in 1969. Our staff of over 100 work
together on projects of local and regional significance,
serving both public and private clients. AHBL is
committed to creative design, cost effective solutions,
capturing and maintaining the sense of community, and
integrating our area's natural and cultural heritage into
our ever-changing urban landscape. Our relationship -
based firm enjoys a reputation for honesty, integrity,
and making our clients' needs our number one priority.
In June 2005, AHBL and Martens -Chan merged to
combine our Seattle resources to provide high quality
multidisciplinary services to our Puget Sound -area
clients. Seattle -based Martens/Chan has provided
structural engineering services to many of Puget
Sound's most prestigious architectural firms as well as
major medical centers. The merging of our two firms
results in an expanded Seattle presence for AHBL and
additional support and services for Martens/Chan.
Offices
Tacoma - Seattle
Civil Engineering Structural Engineering Landscape Architecture
Community Planning Land Surve_
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AHBLWebsito
AHBL Core Values
Page 1 of 1
PROFILE SERVICES i CLIENTS • BUILDING GREEN FIRM CULTURE
EMPLOYMENT CONTACTS
• Believe in Poopto for their own intrinsic value.
• Value Families and encourage buitding of strong family ties.
• Maintain and build Trust between alt people we encouriter.
• Have Toorance, Patience, and Perspective towards alt people.
• Respect and Care for others as we would want for us.
• Value Teaming to help others.
• Value and Reward dedicatiori and hard work.
• Contribute to staff PeionaI Growth and development.
• Contribute to the firms Success.
Moore Turner
• Contribute tothe Community.
Garden Cultural
• Celebrate our successes.
Landscape Report
AHBL Core Purpose
"Our purpose is to contribute, to bring recognized value to clients, to community, and to employees.
We fulfill this purpose by understanding and applying consulting expertise in engineering, planning,
landscape architecture, and surveying disciplines."
Training
AHBL provides in -office staff training in business development, client development, and leadership
and technical skills development as well as encouraging staff to attend and participate in
seminars/conferences related to their discipline.
Community Service
AHBL supports a variety of community projects both monetarily and by providing volunteer staff
resources.
Civil Engineering
Structural Engineering Landscape Architecture
Community Planning Land Surve
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Exhibit B
AHBL, Inc.
3/24008
Yakima
COST ESTIMATE
Conwndon Centerlllustration and Campus Mather Planning
SCHEDULE - TIME ESTIMATE
Task
AHBL
Subconsufant
13 -Feb
20 -Feb
27 -Feb
5 -Mar
13 -Mar
20 -Mar
27 Mar
3 -Apr
10 -Apr
17 -Apr
24 -Apr
1 -May
6 -May
15-M4y
22 -May
29 -May
5 -Jun
12-.1un
19 -Jun
26 -Jun
Consultant Activity
Client Activky
AHBL Hours
AH53L Fee
TOTAL Fee
0
1
2
3
4
5
6
7
$
9
10
11
12
13
14
15
16
17
15
19
Trifles
Architecture
$wetrstbne
$Snags
1
Illustrations
S0
11
Oran tMustrations
40
$4,200
610,000
514,200
1.2
Review Mock -Ups
a
;640
3840
1.3
Prepare Finals
6
$240
*040
Task 1 Subtotal
1
sa
5 350
0
0
310 000
^ $0
15 680
2
Conceptual Convention
Center Master Plan
30
2.1
City Staff Start -Up Work
Session
`*..,t:e :cheo,Ae 31,1 •,.. ax
12
81,600
50
50
50
30
61,800
gg
(gab
"
Define Convention Center
Program andOptions
12
81,200
50
$1,200
30
$O
52,400
2.3
Define Circulation Options
r 12
$1,200
S0
S0
S0
30
51,200
2.4
Define Parking Program
12
51,200
80
30
50
30
51,200
2.5
Cost Estimates
14
81,400
$0
3500
30
50
51,900
2.6
Prepare/Conduct Staff Review
Work Session
�. ,c......
24
53,800
50
$500
30
SO
34,100
S
21
PFD Board Review/Open
House/Srlet City Council
18
$2,400
$0
30
$0
30
22,400
2.8
Refinements
8
6600
60
3300
$0
30
8900
'e
Graphics Master Plan Doorrmem
& Grsp
- . Craft ow ane apyre oe"
20
62,000
50
SO
30
80
$2,000
0
Task 2 Subtotal
128
616,400
30
62,500
60
60
c i 7, 990
--
3
Near Term Campus
Improvements
SO
3.1
Define Site Inprovements
20
32,000
60
60
$0
83400
65,000
32
Define Downtown Linkages
10
81,000
80
SO
60
$0
$1 000
3.3
Cost Estimates
10
11,000
$0
60
$0
8500
81,500
3A
Prepare/Conduct Staff Review
. elect wrm eo sten pre
8
$1,200
60
$0
$0
60
51,200
3.5
Finalize Carpus improvement
Plan
".4 :
,.a,,
4
$400
so
$0
$0
60
5400
Task 3 Subtotal
52
10.800
30
10
$0
83,500
39,1o0
Direct costs
32,000
TA
FEES OPTIONAL SERVICES
238
$28,880
30
52,800
310,000
53,500
544 880
a
PFD Board Review
Q
OA, Council Bnent%
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Staff meeting
Public Open House
AHBL, Inc.
3/24008
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 11
For Meeting Of March 7, 2006
ITEM TITLE: A resolution authorizing and directing the City Manager to execute a professional
services agreement between the City of Yakima and AHBL, Inc. for professional
services related to the creation of a Master Plan and related illustrations for the
Yakima Convention Center.
SUBMITTED BY: Kathy Coffey, Executive Director of Yakima Visitors & Convention Bureau
William Cook, Director of Community & Economic Development
CONTACT PERSON/TELEPHONE: Bill Cook, CED Director/575-6113
SUMMARY EXPLANATION:
This contract with AHBL has a two -fold purpose, separate yet inter -related. Both components
will have a significant affect on the future of the Yakima Convention Center and the health and
well being of Downtown Yakima.
The first component we refer to as the Convention Center Campus Study. This study will afford
the Convention Center to be prepared for the future. Provide a Tong -term (5-10 year) plan for
the facility, should funding become available through the State of Washington. The Study will
also help guide future capital improvement decisions on Convention Center property.
The second component of the contract is to prepare a rendering of significant projects in the
downtown area from Front Street to the freeway. This would include pull out sections for each
project and area. This marketing tool will be an invaluable tool for selling the Convention
Center and Yakima. Currently we have nothing to show prospective groups the significant
revitalization going on in our downtown. This tool would be used in many different ways,
including, but not limited to, promo sheets, PowerPoint presentations, Web promotions and
personal presentations.
Resolution X Ordinance Contract Other (Specify)
Funding Source The Public Facilities District Commissioners have approved a transfer of $20,500
to the Account # 370 Capital Fund. This. along with the SEID grant of $18,000 and $6,500 already
available in the #370 Capital Fund, will provide a total of $45.000 needed for this contract.
APPROVED FOR SUBMITTAL
City Manager
STAFF RECOMMENDATION: Approve Resolution
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2006-31