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Home My WebLink AboutR-2005-206 Write-off of Uncollectable Accounts to Various FundsRESOLUTION NO. R-2005- 206 A RESOLUTION authorizing the write-off of certain uncollectable accounts due to various funds of the City of Yakima. WHEREAS, attached is an exhibit entitled "Accounts Recommended for Council Write -Off 2005" consisting of a list of delinquent accounts due to various funds of the City to be discharged by City Council action, now, therefore. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The delinquent accounts listed on the attached exhibit entitled "Accounts Recommended for Council Write -Off 2005" are hereby recognized by the City Council as uncollectable and the Director of Finance of the City is herby authorized to write-off these debt accordingly. ADOPTED BY THE CITY COUNCIL this 13th day of December, 2005. ATTEST: Paul P. George, Mayor CITY CLERK ACCOUNTS RECOMMENDED FOR COUNCIL WRITE-OFF 2005 Invoice Date Name Account # Statute of Limitations Bankruptcy Collection Uncollectable Misc. Totals I Remarks GAMBLING TAX CHARGES 2002/2003 Sports Center $58,626.01 $58,626 01 Gambling Tax/4/26/05 Received notice from probate court -Estate insolivent-City did not get priority claim and will not be paid Totals $0.00 $58,626.01 $0.00 $0.00 $58,626.01 HYDRANT METER CHARGES 8/20/1999 The Miller Group W15307 $211 56 $211.56 Hydrant Meter Charges/YCCS Cancelled 8/1/05 Past Statute of Limitations Totals $211.56 $0.00 $0.00 $0.00 $211.56 PARKING & BUSINESS IMPROVEMENT ASSESSMENT CHARGES 7/2/1999 Elegancia 27748 $5 00 $5.00 Parking & Business Improvement Assessment/YCCS Cancelled 8/1/05 Past Statute of Limitations Totals $5.00 $0.00 $0.00 $0.00 $5.00 INMATE MEDICAL BILL CHARGES 6/25/1999 Aarlie, John A 27577 $240.55 $240.55 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/25/1999 Acosta, Jesus 27578 $124 67 $124.67 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 7/30/1999 Leon, Enrique 28322 $714.23 $714.23 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/25/1999 Leon, Enrique 27579 $505 77 $505.77 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/25/1999 Alvarado, Josue 27582 $196.25 $196.25 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/25/1999 Alvarez, Jesus 27580 $447.20 $447.20 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 7/30/1999 Alvarez, Jesus 28323 $504 63 $504 63 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/25/1999 Alvarez, Salvador 27581 $126 00 $126 00 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/25/1999 Anderson, Frank 27584 $974.18 $974 18 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/25/1999 Arambula, Johnny 27586 $65 70 $65 70 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations Council Write Off 11/30/2005 CRP 1 OF 6 ACCOUNTS RECOMMENDED FOR COUNCIL WRITE-OFF 2005 6/25/1999 Argueta, Xavier 27587 $116 11 $116 11 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 7/30/1999 Arias, Arnulfo 28326 $104.74 $104 74 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/28/1999 Bailey, Stephen 27597 $79 10 $79.10 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 7/30/1999 Barker, Anton 28328 $120.28 $120.28 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 7/30/1999 Birrueta, Moises 28331 $363 00 $363.00 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 7/30/1999 Briggs, Danny 28334 $420.39 $420.39 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/28/1999 Broers, Donald 27600 $160 00 $160 00 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/28/1999 Bueno, Richard 27601 $52.33 $52.33 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/28/1999 Carr, Dustin 27603 $135.17 $135.17 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Carr, Dustin 28384 $122.78 $122.78 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/28/1999 Chavez, Monico 27604 $231 39 $231.39 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/28/1999 Chinchuretta, Jesse 27605 $450.28 $450.28 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/28/1999 Clements, Christopher 27606 $683.00 $683 00 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/28/1999 Cline, Kevin 27607 $2,509 92 $2,509.92 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/28/1999 Copeland, Rusty 27608 $556 56 $556 56 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Cowger, Deborah 28385 $63.20 $63.20 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/28/1999 Cox, Terry 27610 $471 71 $471.71 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/17/1999 Croy, George 28707 $106.00 $106 00 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/28/1999 Croy, George 27611 $63 01 $63 01 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Dehaan, Roger 28386 $313 19 $313 19 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations Council Write Off 11/30/2005 CRP 2 OF 6 ACCOUNTS RECOMMENDED FOR COUNCIL WRITE-OFF 2005 8/5/1999 Delgado, Rosendo 28387 $1,505.66 $1,505 66 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Devall, Douglas 28388 $191.05 $191.05 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Dewitt, Dan 28389 $2,450 65 $2,450.65 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Dominguez, Gary 28390 $520 90 $520.90 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 5/5/1999 Epperson, James 27150 $230.00 $230 00 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Emery, Linda 28391 $332.78 $332.78 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Finkley, Timothy 28392 $63 85 $63 85 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Gallegos, Aaron 28394 $91 52 $91 52 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Garnet, Thomas 28395 $3,085 56 $3,085 56 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Garcia, Pedro 28396 $561 86 $561 86 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Gates, John 28397 $413 63 $413 63 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Gomez, Petronilo 28398 $55.08 $55 08 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Gonser, Randall 28399 $357 90 $357 90 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Gonzales, Juan 28400 $773 14 $773 14 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Gonzalez, Michael 28401 $161.20 $161.20 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Graham, Eric 28402 $169 80 $169 80 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Griffen, Chad 28403 $3,941 66 $3,941 66 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Grimaldo, Arturo 28404 $72 58 $72 58 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Guinn, Nancy 28405 $840 99 $840 99 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations Council Write Off 11/30/2005 CRP 3 OF 6 ACCOUNTS RECOMMENDED FOR COUNCIL WRITE-OFF 2005 8/5/1999 Gunn, Paula 28406 $813 76 $813 76 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/17/1999 Hammer, Anthony 28708 $63 00 $63 00 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/17/1999 Harris, Donald 28711 $71.00 $71.00 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/17/1999 Hawn, Richard 28712 $519 94 $519 94 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/17/1999 Heinz, Gordon 28713 $116.79 $116 79 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/17/1999 Helms, Michael 28714 $532.45 $532.45 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/17/1999 Hernandez, David 28715 $273.28 $273.28 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/17/1999 Herrera, Michelle 28716 $585 91 $585 91 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/9/1999 Hilburn, Frank 27484 $230.00 $230.00 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/17/1999 Hooper, Jerry 28718 $932.86 $932 86 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/17/1999 Harrell, Shirley 28710 $78 14 $78 14 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/17/1999 Hunt, Lauren 28720 $2,183 14 $2,183 14 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Johnley, Tricia 28724 $213 30 $213.30 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Lenox, Emmett 28726 $144.48 $144 48 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Lewis, Lorraine 28727 $420 32 $420 32 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Lewis, Michael 28728 $214.87 $214 87 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 6/9/1999 Lewis, Robert 27485 $230 00 $230 00 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Luna, Juan 28729 $67 30 $67 30 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Maes, Aleecia 28730 $312.51 $312.51 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 9/20/1999 Marquez, Paul 28931 $137 54 $137 54 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations Council Write Off 11/30/2005 CRP 4 OF 6 ACCOUNTS RECOMMENDED FOR COUNCIL WRITE-OFF 2005 8/19/1999 Marshall, Robert 28731 $110 54 $110 54 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Martinez, Justine 28732 $491 06 $491 06 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 McFarland, Roger 28733 $68 62 $68 62 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/5/1999 Foote, Christina 28393 $75.42 $75 42 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 McKune, Mark 28734 $126 00 $126.00 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 McWain, Franklin 28735 $164 87 $164.87 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Mendoza, Isidro 28737 $329.23 $329.23 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Midland, Arthur 28738 $331.24 $331.24 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Murphy, Timothy 28741 $1,561.18 $1,561.18 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Negrete, Saulo 28742 $1,179.10 $1,179.10 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Newborn, Carl 28743 $216.38 $216.38 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Onsurez, John 28745 $363.24 $363.24 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Ortega, Fae 28744 $110.01 $110 01 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 7/30/1999 Barnett, Benjamin 28329 $334.60 $334 60 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 7/21/1999 Stratton, Bradley 28258 $128.14 $128 14 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 8/19/1999 Miller, Luvern 28739 $54.02 $54 02 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 7/21/1999 Welch, Colby 28259 $662.94 $662.94 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 5/5/1999 Williams, Lyle 27151 $230 00 $230.00 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations 5/13/1999 Williams, Lyle 27196 $118 60 $118.60 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations Council Write Off 11/30/2005 CRP 5 OF 6 ACCOUNTS RECOMMENDED FOR COUNCIL WRITE-OFF 2005 8/19/1999 Moore, Billy 28740 $445 99 $445.99 Past City/County Inmate Medical Bills/YCCS Cancelled 8/1/05 Past Statute of Limitations Totals $42,082.92 $0.00 $0.00 $0.00 $42,082.92 YAKIMA CONVENTION CENTER AGED ACCOUNTS FOR WRITE-OFF 6/14/1999 CWDI $199 04 $199 04 Account uncollectable/Phone # and address invalid as of 2003. 8/31/2000 Nunez $80.05 $80 05 Account uncollectable/Phone # and address invalid as of 2003 Totals $279.09 $0.00 $0.00 $0.00 $279.09 Grand Totals $42,578.57 $58,626.01 $0.00 $0.00 $101,204.58 Note: YCCS is the name of the collection agency current y under contract with the City of Yakima. Council Write Off 11/30/2005 CRP 6 OF 6 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting Of: 12/6/05 ITEM TITLE: A Resolution Authorizing Certain Uncollectable Central Receivable Accounts to be Written Off. SUBMITTED BY: Rita Anson, Finance Director Cindy Epperson, Financial Services Manager, 575-6070 CONTACT PERSON/TELEPHONE: Cindy Epperson; Financial Services Manager, 575-6070 SUMMARY EXPLANATION: Periodically, Finance reviews Accounts Receivable balances and recommends that Council write-off certain accounts. (The last write-off was approved in December of 2004) Currently, we have identified 94 accounts ranging from $5.00 to $58,626.01 (a total of $101,204) to be written off from Central Receivable Accounts. Typically, once an item has been billed, it takes Council action to remove it from our records. There are several reasons that accounts are considered uncollectable. Normally, the most common is that the billing has been outstanding for so long that it has passed the statute of limitations time limit for collecting the debt. When bankruptcies occur, and we have an unsecured interest, write-off is recommended. When the collection agency is not able to actively pursue collection or a court action dismisses the liability, the City is notified that the account is uncollectable. The attached listing separates the accounts into these three categories. Normally, the City doesn't actually record the revenue until time of collection, therefore, this write-off does not "reverse" any revenue already booked. The attached resolution would authorize the write-off of uncollectable accounts, and we are respectfully submitting it for Council's review and adoption. Resolution X Ordinance Other (Specify) Report Contract Mail to (name and address): Phone: Funding Source N/A APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Adopt Resolution BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2005-206