HomeMy WebLinkAboutR-2005-184 Holiday Leave TimeRESOLUTION NO. R-2005- 184
A RESOLUTION authorizing and directing the City Manager to grant permanent City
employees four hours of holiday leave time.
WHEREAS, for over twenty-five years, the City has authorized permanent City
employees to use four hours of holiday time on Christmas Eve or New Year's Eve as part of a
program to reduce to minimal staffing levels necessary to keep City services operational on
Christmas Eve and New Year's Eve and to ensure that traditional customs and practices
involving Christmas Eve and New Year's Eve absences by City employees are duly and
properly accounted for within the City's timekeeping and payroll system; and
WHEREAS, this long-standing custom and practice to permit four hours of leave time
on either Christmas Eve or New Year's Eve has for many years been previously noticed and
budgeted; and
WHEREAS, the City Council desires to approve, ratify, and reaffirm the practice of
authorizing fours hours of leave time for City employees on either Christmas Eve or New
Year's Eve; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to grant four hours of holiday leave
time to all permanent City employees in accordance with the attached and incorporated
Christmas Eve and New Year's Eve staffing guideline, and the City Council hereby approves,
ratifies, and reaffirms this practice and continuing authorization to grant Christmas Eve and
New Year's Eve leave time.
ADOPTED BY THE CITY COUNCIL this 15th day of November, 2005.
ATTEST:
City Clerk
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Paul P. George, Mayor
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MEMORANDUM
December, 2005
All Members of Management
Dick Zais, City Manager
SUBJ: Christmas Eve and New Year's Eve Staffing
In keeping with our past staffing practices on Christmas Eve and
New Year's Eve, the following guidelines are issued for the 2005
holiday season.
Past practice has allowed Department Heads and Division
Managers authorization to reduce to minimal staffing levels necessary
to keep City services operational on Christmas Eve and New Year's
Eve. In implementing the reduced staffing, permanent employees will
be allowed one-half day of holiday time to be taken on either the
afternoon of December 23, 2005, or the afternoon of December 30,
2005, due to the Holiday(s) falling on Sunday this year. Employees
desiring the remainder of the day off may utilize vacation leave,
compensatory time, their personal holiday, or other appropriate
accrued time off. Permanent part-time employees' holiday time will
be pro -rated based upon the percentage status. For example, a 50%
employee will be eligible for two hours off and a 75% employee will
be eligible for three hours off. Temporary employees are ineligible for
this time off since they are not eligible for paid holidays.
Employees who are unable to be released on either of the two
days will be granted equivalent leave within the first two weeks of >6
January 2006.
Happy Holidays to everyone!
Perleg/ Personnel/Forms/
Xmas Memos 1
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 1
For Meeting Of: November 15, 2005
ITEM TITLE: A Resolution authorizing and directing the City Manager to grant
permanent City employees four hours of holiday leave time.
SUBMITTED BY: Finance and Legal Departments
CONTACT PERSON/TELEPHONE: Dick Zais, City Manager, #575-6040
Rita Anson, Finance Director; #575-607QP
Ray Paolella, City Attorney, #575-6030
SUMMARY EXPLANATION:
For approximately twenty-five years, the City Manager has authorized Department Heads and
Division Managers to reduce staffing to minimal levels necessary to keep City services operational
on Christmas Eve and New Year's Eve. In implementing the reduced staffing, permanent
employees are allowed one-half day of holiday time to be taken on either the afternoon of
Christmas Eve. or the afternoon of New Year's Eve (adjusted as needed for holidays falling on
Saturdays and Sundays). The purpose of this leave has been to maintain minimum staffing levels
during the holidays, reduce the potential for excessive use of sick leave and vacation leave and to
ensure that essential City services continue to operate at all times. This practice has also helped to
improve employee morale.
In late 2004, the State Auditor's asked that the City Council formally authorize this standing
practice. Therefore, staff respectfully submits and recommends Council adopt this resolution.
(Attached to the enclosed Resolution, you'll find a copy of the proposed 2005 holiday staffing memo; this is
essentially the same as memos distributed in past years).
Resolution X Ordinance Other (Specify)
Contract Mail to (name and address):
Phone:
Funding Source
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Adopt Resolution
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2005-184