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HomeMy WebLinkAboutR-2005-023 Temporary Vanpool Vehicle LeaseRESOLUTION NO. R-2005-23 A RESOLUTION authorizing and directing the City Manager to execute a contract between the City of Yakima. and the Washington State Department of Transportation for the temporary lease of vanpool vehicles for use in the City's vanpool program. WHEREAS, the Transportation Budget, ESHB 1163, Laws of 2003 provides funding to the Washington State Department of Transportation ("Department") for a Statewide Vanpool Capital Investment Program; and WHEREAS, the Transportation Budget authorizes the Department to coordinate the development and implementation of the Statewide Vanpool Capital Investment Program; and WHEREAS, the Department coordinates with King County Metro to provide short-term vanpool vehicles to public agencies while they are ordering vanpool vehicles; and WHEREAS, the Department is willing to lease vanpool vehicles to the City for vanpooling purposes while the City is ordering new vans in accordance with terms and conditions of the attached agreement; and WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of the City of Yakima to enter into a contract with the Department for the temporary lease of vanpool vehicles, now, therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the attached and incorporated "Washington State Department of Transportation Agreement No. GCA -4267" for the temporary lease of vanpool vehicles for use in the City's vanpool program. ADOPTED BY THE CITY COUNCIL this 18t day of Jiary 2005. A 1"PEST: City Clerk Paul. P. George, Mayor Macintosh HD:Documents:Microsoft User Data:Outlook User Data:Temporary Items:Yakima Transit GCA4267.doc Washington State Department of Transportation 310 Maple Park Avenue PO Box 47387 Yakima Transit City of Yakima, Transit Division 2301 Fruitvale Boulevard Yakima, WA 98902-1225 Olympia, WA 98504-7387 Key Contact: Kathy Johnston 360-705- Federal ID Number: 91-6001293 7925 Key Contact: Karen Allen (509) 576-6423 Agreement Start Date Completion Dat Project Title Number Upon Short Term Vanpool Expansion GCA4267 Execution of this May 31, 2005 Program Agreement THIS AGREEMENT, entered into by the Washington State Department of Transportation (hereinafter referred to as the "Department") and the agency written above (hereinafter referred to as the "Transit Agency"), WITNESSES THAT: WHEREAS, the Transportation Budget, ESHB 1163, Laws of 2003 provides funding to the Department for Statewide Vanpool Capital Investment program; and WHEREAS, the Transportation Budget authorizes the Department to coordinate the development and implementation of the Statewide Vanpool Capital Investment program; and WHEREAS, the Department coordinates with King County Metro to provide short-term vanpool vehicles of eight, twelve and fifteen passenger to public agencies while public agencies are ordering vanpool vehicles, and WHEREAS, the Transit Agency has determined a need for one or more of these vehicles for a minimum of one (1) month. NOW, THEREFORE, in consideration of the mutual covenants herein set forth, the Department and the Transit Agency agree as follows: Section 1. Purpose of Agreement. The purpose of this Agreement is for the Department to provide vanpool vehicles to the Transit Agency for vanpooling purpose up to six months, while the Transit Agency is ordering vanpool vehicles, utilizing funds from the Statewide Vanpool Investment Program. Section 2. Scope of Project. The Department hereby agrees to provide to the Transit Agency those vanpool vehicles which are identified by serial number in Attachment A, which is attached to this Agreement and incorporated herein, for use by the Transit Agency in its Project. Section 3. Term of Agreement. This Agreement shall commence and terminate as written above. Upon the expiration or termination of this Agreement, the vans shall be returned as provided herein. This Agreement may be extended at the sole discretion of the Department upon written request of the Transit Agency, at least thirty (30) days prior to the expiration of this Agreement. Such extension shall be made in one (1) month intervals for a maximum of twelve (12) months. Section 4. Licensing and Titling. King County Metro has paid all required fees for the specialized exempt Rideshare license plates to be used on the vans throughout the term of this Agreement. The vehicle title will show King County Metro as both the legal and registered owner. Section 5. Use of vans. The Department will use the vans to fulfill the State's Vanpool Investment Program by subleasing the vans to Transit Agency entities that are in need of additional vans after the Transit Agency has depleted its own supply of lease vans. The Transit Agency further agrees that it will not use or permit the use of the vans so as to void any insurance covering same, or in a negligent manner, or permit the vans to become subject to any liens, charges, or encumbrances. The Transit Agency shall keep satisfactory records with regard to the use of the vans and shall submit to the Department, upon request, such information as is required in order to assure compliance with this section. If, during the term of this Agreement, any van is not used in the above, described manner, is used in a manner different from that described in this Agreement, or is withdrawn from transportation service, the Transit Agency shall immediately notify the Department. Section 6. Maintenance of vans. 6.1 The Transit Agency shall maintain the vans in good repair at all times. All services, materials and repairs required in connection with the use and operation of the vans which are the subject of this Agreement shall be performed at the Transit Agency's sole expense provided, however, the Transit Agency shall not be required to pay more than Two Thousand Five Hundred dollars ($2,500) toward the cost of replacing or repairing any vehicle part which has failed during normal use. If the vans are under the manufacturer's power train warranty, the Transit Agency will be responsible for any deductible amount required by the manufacturer for each repair. 6.2 The Department requires the vans to be regularly serviced based on the Metro Vanpool Preventative Maintenance Checklist schedule, which is set forth in Attachment B to this Agreement and incorporated herein. At no time will the vehicle maintenance be less than the service recommended by the manufacturer. The Transit Agency will provide the Department the mileage for each of the vans by the tenth (10th) day of the month following. 6.3 The Transit Agency agrees to inspect and service the vans and replace parts, if necessary, at intervals and according to the requirements contained in Attachment B or the manufacturer's maintenance schedule. The Transit Agency shall take the vans to an appropriate service and repair facility for any service and repair under the manufacturer's power train warranty. The Department shall not be liable for repairs nor shall any such repairs be charged to it except as otherwise specifically provided in this Agreement. 6.4 Maintenance and service records, including original invoices, shall be kept on file for each of the vans and be made available to the Department upon the expiration or termination of this Agreement. A copy of the work order shall be submitted to the Department after each routine preventive maintenance work performed by the Transit Agency. 6.5 Inspections are an important part of each van's maintenance routine. Doing daily, weekly, and monthly inspections will allow early detection of problems. The Transit Agency assumes the responsibility to ensure that scheduled inspections, at a minimum, are performed in accordance with the manufacturer's recommendations. 6.6 The Department personnel may inspect the vans periodically. Failure to follow correct inspection and maintenance procedures during the term of this Agreement may be grounds for immediate termination of this Agreement and cause the return of the vans. Any modification to the vans, or the installation of additional equipment which requires mounting, must be approved by the Department in writing prior to installation. Section 7. Van Graphics. King County Metro graphics identification will remain on the vans. The Department will require the Transit Agency to apply their own logo or other identification with telephone number by the use of magnetic signs or decals on either one or both driver and passenger doors and the rear of the vans to cover the King County's Metro telephone number. These identifications must be removed at the time of termination or expiration of this Agreement without damage to the finish on the vans. Section 8. Van Pick up by Transit Agency. It shall be the responsibility of the Transit Agency to pick up the vans at the King County Metro's Van Distribution Center in Redmond, WA. The vans will have a full tank of gasoline or full dual tanks if so equipped at the time of pick up. The Transit Agency shall provide proof of insurance as specified in Section 13. A "Vanpool Van Transfer Report" shall be filled out for each of the vans at the time of pick up and signed by both the Transit Agency and the representative of King County Metro, the form of which is attached to this Agreement as Attachment C and incorporated herein. Section 9. Requirements at Expiration or Termination. At the expiration or termination of this Agreement, the Transit Agency, in addition to the requirements of Section 3, shall return the vans to the King County Metro's yard in Redmond, WA with a full tank of gasoline or full dual tanks if so equipped and with the maintenance records for the rental period including original service and repair invoices. The Transit Agency shall return the vans in the same condition as they were in at the inception of the Agreement, ordinary wear and tear excepted. In the event a van is not returned in such same condition, the Transit Agency shall pay the Department for the cost of restoring any van(s) to said condition. The Department shall charge the Transit Agency its cost of gasoline to fill the Page 2 of 11 tank(s) if the tanks must be filled. The "Vanpool Van Transfer Report" shall be filled out for each of the vans at the time of return, signed by both the Transit Agency and the representative of the Department. Section 10. Vans Provided "As Is" and "With All Faults." The vans, which are the subject of this Agreement shall be provided on an "AS IS" and "WITH ALL FAULTS" basis. The Department makes no warranties of any kind whatsoever, express or implied, as to said vans and all warranties, including any warranties of merchantability and fitness for any particular purpose, are hereby disclaimed and excluded. The Transit Agency acknowledges that the vans may not meet applicable federal and state laws and regulations related to the transportation of children, including students. Notwithstanding any provision to the contrary, the terms of this section shall survive any expiration or termination of this Agreement. Section 11. Out -of -state -Travel. The Transit Agency agrees that the vans shall not be used or operated for any purposes outside of the state of Washington. Section 12. Legal Relations. Subsection 12.1 Obligation to the Department 12.1.1 The Department shall not be liable to the Transit Agency, its sub -lessees, or to anyone else for any liability, loss, or damage of any kind, however caused or alleged to be caused, directly or indirectly by any of the vans; or as a result of the repair, maintenance, or equipment thereof, by any inadequacy thereof, or defect therein or by any incident in connection therewith, or interruption of service or use of any van provided pursuant to this Agreement, or from any liability of any nature growing out of performance of this Agreement or the Project on the part of the Transit Agency, its officers, employees, sub -lessees, contractors or subcontractors. 12.1.2 To the maximum extent permitted by law, the Transit Agency shall indemnify, hold harmless and defend the Department and its officials, authorized agents and employees from all claims, actions, costs, damages or expenses of any nature whatsoever arising out of, resulting from or connected with the acts, errors or omissions of the Transit Agency, its officials, assignees, agents, sub- lessees, contractors, subcontractors, licensees, invitees, employees, or any person whomsoever under this Agreement. The indemnification obligation hereunder shall not include such claims, costs, damages, or expenses caused by the sole or concurrent negligence of the Department or its officials, authorized agents or employees. 12.1.3 To the maximum extent permitted by law, the Transit Agency shall indemnify, hold harmless and defend the Department from claims and litigation brought against the Department by employees or former employees of the Transit Agency and, by mutual negotiation, the Transit Agency hereby waives, as respects the Department only, any immunity that would otherwise be available to the Transit Agency against such claims or litigation under the workers' compensation provisions of Title 51 RCW. 12.1.4 In the event that any lien is placed upon property of King County Metro or any of its officers, principals, agents, or employees as a result of the acts, errors or omissions of the Transit Agency or its officials, assignees, agents, sub -lessees, contractors, subcontractors, licensees, invitees, or employees, the Transit Agency shall at once cause the same to be dissolved and discharged by giving bond or otherwise. 12.1.5 Notwithstanding any provision to the contrary, the terms of this section shall survive any expiration or termination of this Agreement. Subsection 12.2 Obligation to the County 12.2.1 The King County Metro shall not be liable to the Transit Agency, its sub -lessees, or to anyone else for any liability, loss, or damage of any kind, however caused or alleged to be caused, directly or indirectly by any of the vans; or as a result of the repair, maintenance, or equipment thereof, by any inadequacy thereof, or defect therein or by any incident in connection therewith, or interruption of service or use of any van provided pursuant to this Agreement, or from any liability of any nature growing out of performance of this Agreement or the Project on the part of the Transit Agency, its officers, employees, sub -lessees, contractors or subcontractors. 12.2.2 To the maximum extent permitted by law, the Agency shall indemnify, hold harmless and defend King County Metro and its officials, authorized agents and employees from all claims, actions, costs, damages or expenses of any nature whatsoever arising out of, resulting from or connected with Page 3 of 11 the acts, errors or omissions of the Transit Agency, its officials, assignees, agents, sub -lessees, contractors, subcontractors, licensees, invitees, employees, or any person whomsoever under this Agreement. The indemnification obligation hereunder shall not include such claims, costs, damages, or expenses caused by the sole or concurrent negligence of King County Metro or its officials, authorized agents or employees. 12.2.3 To the maximum extent permitted by law, the Transit Agency shall indemnify, hold harmless and defend King County Metro from claims and litigation brought against King County Metro by employees or former employees of the Transit Agency and, by mutual negotiation, the Transit Agency hereby waives, as respects King County Metro only, any immunity that would otherwise be available to the Transit Agency against such claims or litigation under the workers' compensation provisions of Title 51 RCW. 12.2.4 In the event that any lien is placed upon property of King County Metro or any of its officers, principals, agents, or employees as a result of the acts, errors or omissions of the Transit Agency or its officials, assignees, agents, sub -lessees, contractors, subcontractors, licensees, invitees, or employees, the Transit Agency shall at once cause the same to be dissolved and discharged by giving bond or otherwise. 12.2.5 Notwithstanding any provision to the contrary, the terms of this section shall survive any expiration or termination of this Agreement. Section 13. Insurance. 13.1 The Transit Agency shall keep the vans fully insured against physical damage or loss in an amount equal to the replacement cost of the vans under property damage policies satisfactory to the King County Metro and the Department and without additional cost to King County Metro and the Department. In the event of a total loss of any van covered hereunder, and if the van is replaced immediately upon payment to King County Metro of the replacement cost by the insurance carrier of the Transit Agency, then there shall be no further obligation on the part of the Transit Agency under this Agreement with respect to said van. The parties to this Agreement stipulate and agree that the replacement value of each van is set as the valuation stated in Attachment A, or any modification thereto, of this Agreement. 13.2 The Transit Agency shall make no use of the vans unless the Transit Agency shall have obtained (1) Comprehensive General Liability Insurance which must include Personal Injury, Contractual and Employer's Liability with limits of not less than five million dollars ($5,000,000) per occurrence for bodily injury and property damage combined and (2) Automobile Liability Insurance covering the equipment with limits of liability not less than five million dollars ($5,000,000) per occurrence for bodily injury and property damage combined. 13.3 All such insurance shall be in form with carriers satisfactory to King County Metro and the Department. Such policies shall be endorsed to include King County Metro and the Department, its officers, officials, agents, and employees as additional insured. Such insurance shall contain "severability of interest" (cross liability) wording and shall be primary to and not contributing with any insurance or self-insurance, which may be carried by King County Metro. 13.4 Where appropriate, the Transit Agency must also obtain Worker's Compensation insurance in the amount and type required by law. Prior to making any use of the vans, the Transit Agency shall provide to the Department certificates of insurance, in a form satisfactory to the Department, reflecting full compliance with the requirements of this paragraph, which shall provide for not less than forty-five (45) days advance written notice to the Department in the event of cancellation or material change in the policies of insurance required. Coverage in the minimum amount set forth herein shall not be construed to relieve the Transit Agency from liability in excess of such coverage. 13.5 If the Transit Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured for any of the above insurance requirements, a certification of self-insurance shall be attached hereto and be incorporated by reference and shall constitute compliance with this section. Section 14. Assignments and Contracts Under This Agreement. It is understood that the Transit Agency shall be sub -leasing all of the vans rented under this Agreement. The Transit Agency shall include all of the provisions of this Agreement in any van sub -lease entered into during the term of this Agreement. The Transit Agency shall ensure that its sub -lessees comply with all of the terms of this Agreement. However, notwithstanding the Transit Agency's sub -lease of vans to any other party, the Transit Agency shall be ultimately responsible for compliance with the terms of this Agreement. Page 4 of 11 The Transit Agency shall ensure the vans are not in any way encumbered during the term of this Agreement. Section 15. Agreement Amendments. Either party to this Agreement may request changes to the Agreement provisions. Changes that are mutually agreed upon shall be incorporated as written amendments to this Agreement. No changes to this Agreement shall be valid unless and until such changes are made in writing and signed by authorized representatives of the parties thereto. Section 16. Termination. 16.1 The Department may, by written notice to the Transit Agency, terminate this Agreement for any of the following reasons: (a) The Transit Agency discontinues the use of the vans for the purpose for which this Agreement was entered into. (b) The Transit Agency takes any action pertaining to this Agreement without the approval of the Department and which under the procedures of this Agreement would have required the approval of the Department; (c) The commencement, prosecution, or timely completion of the Project by the Transit Agency is, for any reason, rendered improbable, impossible, or illegal; (d) The Transit Agency is in default under any provision of this Agreement. (e) The Transit Agency in any way jeopardizes its ability to perform pursuant to this Agreement or violates the regulations of the Department or the laws of the United States of America or the laws of the local governmental bodies in which the Transit Agency operates; (f) The Department may choose to terminate the Agreement if it determines that the Transit Agency has abused or misused the vans; including but not limited to failure to maintain the vans according to manufacturer's standards, failure to repair or replace damaged, defective, or broken parts in a timely manner, or taking any action which could adversely affect the ability of the vans to perform its designated function; (g) The Department, on thirty-day (30-day) notice, may terminate the Agreement or alter the Agreement for the purpose of meeting its own requirement for all or some of the vans for its Vanpool program. 16.2 Either Party may terminate this Agreement for any reason by giving thirty (30) days written notice to the other Party. If this Agreement is so terminated, the Transit Agency shall be responsible to make sure that all vans rented under this Agreement are returned under the conditions set forth in Sections 7 and 9 of this Agreement. The Transit Agency shall only be liable for any payments due as of the effective date of termination. Should any of the vans be in need of or are actually in a facility for major repairs at the time of termination, the Transit Agency shall be responsible to bring those repairs to a satisfactory completion as required by this Agreement, and the Department shall allow the Transit Agency a reasonable period of time to accomplish those repairs, even if that time period extends beyond the thirty (30) days following the termination notice. Section 17. Safety. The Transit Agency shall ensure, to the best of its ability, that all vans are maintained and operated in a safe prudent manner and that all drivers comply with existing state laws regarding the operation of motor vehicles on the streets, roads and highways of the state. Section 18. Venue. In the event that either party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, the parties hereto agree that such action shall be initiated in the Superior Court of the State of Washington situated in Thurston County, which Superior Court shall have exclusive jurisdiction over the parties under this Agreement. Section 19. Personal Liability of Public Officers and Employees. No officer or employee of the Department shall be held personally liable to the Transit Agency for any act or failure to act in connection with the Agreement, it being understood that in such matters they are acting solely as agents of the Department. Section 20. No Government Obligations to Third Parties. No contract between the Transit Agency and its contractors, subcontractors, or sub-lessees shall create any obligation or liability for the Department with regard to this Agreement without the Department's specific written consent of such obligation or liability, notwithstanding its concurrence in, or approval of, or the awareness of Page 5 of 11 any contract or subcontract or the solicitation thereof. The Transit Agency hereby agrees to include this provision in all contracts it enters into for the employment of any individuals, procurement of any materials, or the performance of any work to be accomplished under this Agreement. Section 21. Independent Contractors. The Transit Agency shall be deemed an independent contractor for all purposes, and the employees of the Transit Agency and its contractors, subcontractors, sub -lessees, and the employees thereof, shall not in any manner be deemed to be in the employ of the Department. Nothing in this Agreement shall be taken as creating or increasing any right of any third party to recover by way of damages or otherwise against the Transit Agency or the Department. Section 22. Remedies Cumulative. All remedies provided in the Agreement are distinct and cumulative to any other right or remedy under this Agreement or afforded by law or equity and may be exercised independently, concurrently, or successively. Section 23. Forbearance by The Department Not a Waiver. Any forbearance by the Department in exercising any right or remedy hereunder, or otherwise afforded by applicable law, shall not be a waiver of, or preclude the exercise of, any such right or remedy. Section 24. Changed Conditions Affecting Performance. The Transit Agency hereby agrees to immediately notify the Department of any change in conditions or law, or of any other event, which may significantly affect its ability to perform the Project in accordance with the provisions of this Agreement. Section 25. Severability. If any covenant or provision, or part thereof, of this Agreement is judged void, or held to be invalid, such adjudication or holding shall not affect the validity or obligation or performance of any other covenant or provision, or part thereof, which in itself is valid, if such remainder conforms to the terms and requirements of applicable law and with the intent of this Agreement. No controversy concerning any covenant or provision shall delay the performance of any other covenant or provision except as herein allowed. Section 26. Notices. Any notice, request, consent, demand, report, statement, or submission which is required or permitted to be given pursuant to this Agreement shall be in writing and shall be delivered personally to the respective parties at the addresses set forth above or to such other addresses as the parties may from time to time advise by notice in writing. The date of receipt of any such notice, demand, request, or submission shall be presumed (this presumption is rebuttable) to be the date of delivery if served personally, or if mailed as aforesaid, on the fifth (5th) business day following the date of such mailing. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year written below. WASHINGTON STATE DEPARTMENT OF TRANSPO ' TATION By: JuGiniger, Dir or P . Transportation and Rail Division Da e: l 0 5 - TRANSIT By: .,,. Authorized resentative R. A. Zais, Jr. City Manager Date: Page 6 of 11 CITY CONTRAC f NO: ,WOOK ®! / RESOLUTION NO:3 Approved as to Form by Jeanne A. Cushman, AAG, March 26, 2004, as a blanket Agreement. No further approvals are required unless the provisions of this Agreement are modified. Page 7 of 11 Attachment A Section 2, Scope of Project The Department hereby agrees to provide to the Transit Agency with the vanpool vehicles as described below. No. Van Plate No. VIN HOV # Value Odometer Reading Vehicle Year Make and Model 1 1669 2B5WB35Z2VK586521 7701 $11,050 77389 `97 Dodge Ram 2 2116 2B5WB35Z2VK586545 7741 $12,000 86672 '97 Dodge Ram 3 2144 2B5WB35Z2VK586555 7751 $12,000 64405 '97 Dodge Ram 4 2147 2B5WB35Z2VK586520 7754 $12,000 61669 '97 Dodge Ram 5 2151 2B5WB35Z2VK586548 7758 $12,000 69902 '97 Dodge Ram 6 2154 2B5WB35Z2VK586567 7761 $11,050 77954 `97 Dodge Ram The Department agrees to reimburse King County Metro for the lease of the above listed vans to Yakima Transit, per the terms set forth in GCA3943 Agreement with King County Metro, or any subsequent Amendments. Page 8 of 11 Attachment B TECHNICAL SPECIFICATIONS METRO VANPOOL PREVENTIVE MAINTENANCE CHECKLIST HOV # : DATE: MECHANIC NAME / ID # ODOMETER READING BEFORE: AFTER: COMPLEI E CHECKLIST WITH V if OK or 0 for repairs needed. Then place an X through the 0 once the needed repair has been completed. A PM SERVICE The "A" Service includes all items #1 through #26 01 Paint, Dents, Mirrors, Windows, License Plate -Check 02 Lights and Signals - Check Operation 03 Instruments and Gauges - Check Operation 04 Interior, Handles, Knobs, Heater, A.C. - Check 05 Safety Equipment, Horn, Fire Extinguisher, Seat Belts - Check for Operation or Charge 06 Parking Brake - Check Operation 07 Hood Safety Latch, Locks - Check and Lube 08 Transmission - Check Operation and Fluid Level, Fill If Needed 09 Wiper Blades and Arms - Check and Fill Reservoir 10 Steering - Check Operation and Fluid Level & Fill 11 Radiator, Hoses & Antifreeze Level - Check and Fill If Needed. Protection level to -35 degree 12 Battery - Check Water Level and Clean Cables / Battery Terminals. 13 Engine Mounts - Check 14 Belts - Check Condition and Tension - Adjust if needed 15 PCV Valve Checks Clean _ Change 16 Fuel System - Check for Leaks 17 Brakes - Check Operation and Fluid Level (fill if needed) Check Brake Linings, Rotors / Drums Brake Lining Remaining: Front Rear 18 Change Crankcase Oil and Filter 19 Tires - Check tire condition, air pressure and rotate tires. 20 Wheels and Lugnuts - Check Condition and Torque to Specifications 21 Differential - Check Fluid Level Fill If Needed 22 Driveline, U -Joints - Check condition and Lube 23 Exhaust System - Check for Leaks 24 Suspension, Torsion Bars, Shocks - Check and Lithe 25 Frame, Cross Members - Check 26 Update P.M. Sticker with mileage +5000 COMMENTS: Yakima Transit GCA4267.doc B PM SERVICE The "B" Service includes all items in the "A" Service (01 - 26) Plus the following items (27- 30): 27 Pressure Check Coolant System 28 Filters Change: Air Fuel 29 Perform Complete System Check: Ignition/Timing - check Charging / Cranking System (give readings): Charging Voltage Cranking AMP 0 0 Charging AMP 30 Exhaust Emission Check: Enter readings and indicate pass / fail Before P F After 0 0 P F HC IDLE C 0 0 0 HC 2500 0 0 0 CO IDLE 0 0 CO 2500 0 0 Emission Specialist State # "C" PM SERVICE Transmission Service This service is performed every 15,000 miles 31 Transmission Service - Change Fluid, Filter, Gaskets, and Adjust Bands. "D" PM SERVICE Engine Tune -Up This service is performed every 25,000 miles, except for 1997 and newer vehicles will be performed every 50,000 miles. 32 Replace spark plugs, distributor cap, distributor rotor, PCV Valve and spark plug wires with OEM or better. 33 Check timing (Complete item #29 and #30 from "B" P.M. Service List. "E" PM SERVICE Coolant System Flush This service should be performed every 50,000 miles 34 Perform coolant system back flush, replacing coolant 35 Replace thermostat and gasket 36 Pressure test and tighten all coolant lines. ROAD TEST SHOULD BE PERFORMED ON EACH PREVENTIVE MAINTENANCE FOR THE PURPOSE OF DIAGNOSING A PROBLEM, CHECKING THE EFFECTIVENESS OF REPAIRS 9 of 11 AND TESTING THE OVERALL OPERATION OF THE VEHICLE. COMMENTS: PLEASE REFER TO PM NARRATIVE FOR A DETAILED DESCRIPTION OF THE REQUIRED TASKS. 10 of 11 Yakima Transit GCA4267.doc King C.nn)ty llefro 'Transit I)ivisis)n Ri1IC ��linx 'O)))CTolk)114 Ikpartrnent <;t 'lltu3.ltc�raitxn: IS'„ 1 Swum, Av 'nur Sr:ittk•, IVA utsio:.lam ®METRO VANPOOL ATTACHMENT C VAN TRANSFER REPORT Organization Pick up date Return date HOV VIN Begin odometer End odometer Start fuel level End fuel level Start interior condition * End interior condition * Pick up condition verified by Return condition verified by Date Date Comments: * Describe damage: cc: 4/17/98 Organization/In-House Department HOV Maintenance File VP Loan File VSR Accounting 11 of 11 ITEM TITLE: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. -f2.3 a For Meeting of: January 18, 2005 A Resolution Authorizing Execution of a Contract with the Washington State Department of Transportation for the Use of Six (6) Short Term Vanpool Expansion Program Vehicles. SUBMITTED BY: Chris Waarvick, Director of Public Works Ken Mehin, Transit Manager CONTACT PERSON/TELEPHONE: Ken K. Mehin, 576-6415 Karen Allen, 576-6423 SUMMARY EXPLANATION: While a separate agenda item discusses the grant procurement issue for ten (10) new Vanpool vans, this contract is intended to provide vans in the interim. Yakima Transit staff respectfully requests the City Council to approve the attached resolution authorizing the City Manager to execute the attached contract with the Washington State Department of Transportation. This contract will provide the use of six (6) Vanpool vehides to meet existing needs in the Yakima Transit Vanpool Program. The Washington State Department of Transportation developed the Short Term Vanpool Expansion Program to further fadlitate rapid expansion of the statewide (Continued on next page.) Resolution X Ordinance_ Other (Specify) Contract X Mail to :Washington State Department of Transportation, P.O. Box 47387, Olympia, WA 98504-7925 Funding Source: GCA4267, Washington State Department of Transportation, Short Term Vanpool Expansion Program APPROVED FOR SUBMITTAL : City Manager STAFF RECOMMENDATION: Staff respectfully requests the City Council to adopt the resolution authorizing execution of Agreement Number GCA -4267 Short Term Vanpool Expansion Program Contract with the Washington State Department of Transportation for the use of six (6) Vanpool Vans. BOARD/COMMISSION RECOMMENDATION: At their November 17, 2004 Transit Committee meeting, Board Members Sims, McClure and George (Alt.) recommended that Transit staff proceed with the application to participate in the Short Term Vanpool Expansion Program. COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2005-23 Vanpool January 18, 2005 Page two V anpool growth eftort. This program provides vehicles, which are currently excess equipment in the King County Metro Vanpool Program fleet, for Transit agencies to use for up to six (6) months while ordering vehicles funded through the Statewide Vanpool Investment Program. These lease vans, which have been meticulously maintained for vanpool use, are available immediately upon signing of the contract. The monthly lease amount for each vehicle, between $250-300 per month per van based on value, can be deducted from the 25% reinvestment owing on the vehicles purchased through the V anpool Expansion program. Under the terms of the contract the Short Term Use vans must continue to be well maintained and Yakima Transit will be responsible for any service, repairs and parts needed while in local use. The vans to be used in this contract are currently in the Tri -Cities, having just been ui ih led by Ben Franklin Transit in a similar lease. Maintenance reports on the van show they are in excellent condition and ready for immediate service. As part of the contract agreement each van would undergo thorough inspection before leaving Ben Franklin Transit and again by our designated representative before they go into service locally. Yakima Transit is requesting that we be allowed to lease six (6) Vanpool vehicles through the Short Term Vanpool Expansion Program to meet immediate local need. If Council approves this request, the Short Term Vanpool vehicles can be delivered to Yakima within seven (7) days and begin service as soon as the local vehicle inspection is completed.