HomeMy WebLinkAboutR-2005-023 Temporary Vanpool Vehicle LeaseRESOLUTION NO. R-2005-23
A RESOLUTION authorizing and directing the City Manager to execute a contract between the City of
Yakima. and the Washington State Department of Transportation for the temporary
lease of vanpool vehicles for use in the City's vanpool program.
WHEREAS, the Transportation Budget, ESHB 1163, Laws of 2003 provides funding to the
Washington State Department of Transportation ("Department") for a Statewide Vanpool Capital
Investment Program; and
WHEREAS, the Transportation Budget authorizes the Department to coordinate the development
and implementation of the Statewide Vanpool Capital Investment Program; and
WHEREAS, the Department coordinates with King County Metro to provide short-term vanpool
vehicles to public agencies while they are ordering vanpool vehicles; and
WHEREAS, the Department is willing to lease vanpool vehicles to the City for vanpooling
purposes while the City is ordering new vans in accordance with terms and conditions of the attached
agreement; and
WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of the City
of Yakima to enter into a contract with the Department for the temporary lease of vanpool vehicles, now,
therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the attached and incorporated
"Washington State Department of Transportation Agreement No. GCA -4267" for the temporary lease of
vanpool vehicles for use in the City's vanpool program.
ADOPTED BY THE CITY COUNCIL this 18t day of Jiary 2005.
A 1"PEST:
City Clerk
Paul. P. George, Mayor
Macintosh HD:Documents:Microsoft User Data:Outlook User Data:Temporary Items:Yakima
Transit GCA4267.doc
Washington State
Department of Transportation
310 Maple Park Avenue
PO Box 47387
Yakima Transit
City of Yakima, Transit Division
2301 Fruitvale Boulevard
Yakima, WA 98902-1225
Olympia, WA 98504-7387
Key Contact: Kathy Johnston 360-705-
Federal ID Number: 91-6001293
7925
Key Contact: Karen Allen (509) 576-6423
Agreement
Start Date
Completion Dat
Project Title
Number
Upon
Short Term Vanpool Expansion
GCA4267
Execution of
this
May 31, 2005
Program
Agreement
THIS AGREEMENT, entered into by the Washington State Department of Transportation
(hereinafter referred to as the "Department") and the agency written above (hereinafter referred to
as the "Transit Agency"), WITNESSES THAT:
WHEREAS, the Transportation Budget, ESHB 1163, Laws of 2003 provides funding to the
Department for Statewide Vanpool Capital Investment program; and
WHEREAS, the Transportation Budget authorizes the Department to coordinate the development
and implementation of the Statewide Vanpool Capital Investment program; and
WHEREAS, the Department coordinates with King County Metro to provide short-term vanpool
vehicles of eight, twelve and fifteen passenger to public agencies while public agencies are ordering
vanpool vehicles, and
WHEREAS, the Transit Agency has determined a need for one or more of these vehicles for a
minimum of one (1) month.
NOW, THEREFORE, in consideration of the mutual covenants herein set forth, the Department
and the Transit Agency agree as follows:
Section 1. Purpose of Agreement. The purpose of this Agreement is for the Department to
provide vanpool vehicles to the Transit Agency for vanpooling purpose up to six months, while the
Transit Agency is ordering vanpool vehicles, utilizing funds from the Statewide Vanpool Investment
Program.
Section 2. Scope of Project. The Department hereby agrees to provide to the Transit Agency
those vanpool vehicles which are identified by serial number in Attachment A, which is attached to
this Agreement and incorporated herein, for use by the Transit Agency in its Project.
Section 3. Term of Agreement. This Agreement shall commence and terminate as written
above. Upon the expiration or termination of this Agreement, the vans shall be returned as provided
herein. This Agreement may be extended at the sole discretion of the Department upon written
request of the Transit Agency, at least thirty (30) days prior to the expiration of this Agreement. Such
extension shall be made in one (1) month intervals for a maximum of twelve (12) months.
Section 4. Licensing and Titling. King County Metro has paid all required fees for the
specialized exempt Rideshare license plates to be used on the vans throughout the term of this
Agreement. The vehicle title will show King County Metro as both the legal and registered owner.
Section 5. Use of vans. The Department will use the vans to fulfill the State's Vanpool
Investment Program by subleasing the vans to Transit Agency entities that are in need of additional
vans after the Transit Agency has depleted its own supply of lease vans. The Transit Agency further
agrees that it will not use or permit the use of the vans so as to void any insurance covering same, or
in a negligent manner, or permit the vans to become subject to any liens, charges, or encumbrances.
The Transit Agency shall keep satisfactory records with regard to the use of the vans and shall submit
to the Department, upon request, such information as is required in order to assure compliance with
this section. If, during the term of this Agreement, any van is not used in the above, described
manner, is used in a manner different from that described in this Agreement, or is withdrawn from
transportation service, the Transit Agency shall immediately notify the Department.
Section 6. Maintenance of vans.
6.1 The Transit Agency shall maintain the vans in good repair at all times. All services, materials
and repairs required in connection with the use and operation of the vans which are the subject of this
Agreement shall be performed at the Transit Agency's sole expense provided, however, the Transit
Agency shall not be required to pay more than Two Thousand Five Hundred dollars ($2,500) toward
the cost of replacing or repairing any vehicle part which has failed during normal use. If the vans are
under the manufacturer's power train warranty, the Transit Agency will be responsible for any
deductible amount required by the manufacturer for each repair.
6.2 The Department requires the vans to be regularly serviced based on the Metro Vanpool
Preventative Maintenance Checklist schedule, which is set forth in Attachment B to this Agreement
and incorporated herein. At no time will the vehicle maintenance be less than the service
recommended by the manufacturer. The Transit Agency will provide the Department the mileage for
each of the vans by the tenth (10th) day of the month following.
6.3 The Transit Agency agrees to inspect and service the vans and replace parts, if necessary, at
intervals and according to the requirements contained in Attachment B or the manufacturer's
maintenance schedule. The Transit Agency shall take the vans to an appropriate service and repair
facility for any service and repair under the manufacturer's power train warranty. The Department
shall not be liable for repairs nor shall any such repairs be charged to it except as otherwise
specifically provided in this Agreement.
6.4 Maintenance and service records, including original invoices, shall be kept on file for each of
the vans and be made available to the Department upon the expiration or termination of this
Agreement. A copy of the work order shall be submitted to the Department after each routine
preventive maintenance work performed by the Transit Agency.
6.5 Inspections are an important part of each van's maintenance routine. Doing daily, weekly,
and monthly inspections will allow early detection of problems. The Transit Agency assumes the
responsibility to ensure that scheduled inspections, at a minimum, are performed in accordance with
the manufacturer's recommendations.
6.6 The Department personnel may inspect the vans periodically. Failure to follow correct
inspection and maintenance procedures during the term of this Agreement may be grounds for
immediate termination of this Agreement and cause the return of the vans. Any modification to the
vans, or the installation of additional equipment which requires mounting, must be approved by the
Department in writing prior to installation.
Section 7. Van Graphics. King County Metro graphics identification will remain on the vans.
The Department will require the Transit Agency to apply their own logo or other identification with
telephone number by the use of magnetic signs or decals on either one or both driver and passenger
doors and the rear of the vans to cover the King County's Metro telephone number. These
identifications must be removed at the time of termination or expiration of this Agreement without
damage to the finish on the vans.
Section 8. Van Pick up by Transit Agency. It shall be the responsibility of the Transit Agency to
pick up the vans at the King County Metro's Van Distribution Center in Redmond, WA. The vans
will have a full tank of gasoline or full dual tanks if so equipped at the time of pick up. The Transit
Agency shall provide proof of insurance as specified in Section 13. A "Vanpool Van Transfer
Report" shall be filled out for each of the vans at the time of pick up and signed by both the Transit
Agency and the representative of King County Metro, the form of which is attached to this
Agreement as Attachment C and incorporated herein.
Section 9. Requirements at Expiration or Termination. At the expiration or termination of this
Agreement, the Transit Agency, in addition to the requirements of Section 3, shall return the vans to
the King County Metro's yard in Redmond, WA with a full tank of gasoline or full dual tanks if so
equipped and with the maintenance records for the rental period including original service and repair
invoices. The Transit Agency shall return the vans in the same condition as they were in at the
inception of the Agreement, ordinary wear and tear excepted. In the event a van is not returned in
such same condition, the Transit Agency shall pay the Department for the cost of restoring any van(s)
to said condition. The Department shall charge the Transit Agency its cost of gasoline to fill the
Page 2 of 11
tank(s) if the tanks must be filled. The "Vanpool Van Transfer Report" shall be filled out for each
of the vans at the time of return, signed by both the Transit Agency and the representative of the
Department.
Section 10. Vans Provided "As Is" and "With All Faults." The vans, which are the subject of
this Agreement shall be provided on an "AS IS" and "WITH ALL FAULTS" basis. The
Department makes no warranties of any kind whatsoever, express or implied, as to said vans and all
warranties, including any warranties of merchantability and fitness for any particular purpose, are
hereby disclaimed and excluded. The Transit Agency acknowledges that the vans may not meet
applicable federal and state laws and regulations related to the transportation of children, including
students. Notwithstanding any provision to the contrary, the terms of this section shall survive any
expiration or termination of this Agreement.
Section 11. Out -of -state -Travel. The Transit Agency agrees that the vans shall not be used or
operated for any purposes outside of the state of Washington.
Section 12. Legal Relations.
Subsection 12.1 Obligation to the Department
12.1.1 The Department shall not be liable to the Transit Agency, its sub -lessees, or to anyone else
for any liability, loss, or damage of any kind, however caused or alleged to be caused, directly or
indirectly by any of the vans; or as a result of the repair, maintenance, or equipment thereof, by any
inadequacy thereof, or defect therein or by any incident in connection therewith, or interruption of
service or use of any van provided pursuant to this Agreement, or from any liability of any nature
growing out of performance of this Agreement or the Project on the part of the Transit Agency, its
officers, employees, sub -lessees, contractors or subcontractors.
12.1.2 To the maximum extent permitted by law, the Transit Agency shall indemnify, hold
harmless and defend the Department and its officials, authorized agents and employees from all
claims, actions, costs, damages or expenses of any nature whatsoever arising out of, resulting from or
connected with the acts, errors or omissions of the Transit Agency, its officials, assignees, agents, sub-
lessees, contractors, subcontractors, licensees, invitees, employees, or any person whomsoever under
this Agreement. The indemnification obligation hereunder shall not include such claims, costs,
damages, or expenses caused by the sole or concurrent negligence of the Department or its officials,
authorized agents or employees.
12.1.3 To the maximum extent permitted by law, the Transit Agency shall indemnify, hold
harmless and defend the Department from claims and litigation brought against the Department by
employees or former employees of the Transit Agency and, by mutual negotiation, the Transit
Agency hereby waives, as respects the Department only, any immunity that would otherwise be
available to the Transit Agency against such claims or litigation under the workers' compensation
provisions of Title 51 RCW.
12.1.4 In the event that any lien is placed upon property of King County Metro or any of its
officers, principals, agents, or employees as a result of the acts, errors or omissions of the Transit
Agency or its officials, assignees, agents, sub -lessees, contractors, subcontractors, licensees, invitees, or
employees, the Transit Agency shall at once cause the same to be dissolved and discharged by giving
bond or otherwise.
12.1.5 Notwithstanding any provision to the contrary, the terms of this section shall survive any
expiration or termination of this Agreement.
Subsection 12.2 Obligation to the County
12.2.1 The King County Metro shall not be liable to the Transit Agency, its sub -lessees, or to anyone
else for any liability, loss, or damage of any kind, however caused or alleged to be caused, directly or
indirectly by any of the vans; or as a result of the repair, maintenance, or equipment thereof, by any
inadequacy thereof, or defect therein or by any incident in connection therewith, or interruption of
service or use of any van provided pursuant to this Agreement, or from any liability of any nature
growing out of performance of this Agreement or the Project on the part of the Transit Agency, its
officers, employees, sub -lessees, contractors or subcontractors.
12.2.2 To the maximum extent permitted by law, the Agency shall indemnify, hold harmless and
defend King County Metro and its officials, authorized agents and employees from all claims, actions,
costs, damages or expenses of any nature whatsoever arising out of, resulting from or connected with
Page 3 of 11
the acts, errors or omissions of the Transit Agency, its officials, assignees, agents, sub -lessees,
contractors, subcontractors, licensees, invitees, employees, or any person whomsoever under this
Agreement. The indemnification obligation hereunder shall not include such claims, costs, damages,
or expenses caused by the sole or concurrent negligence of King County Metro or its officials,
authorized agents or employees.
12.2.3 To the maximum extent permitted by law, the Transit Agency shall indemnify, hold harmless
and defend King County Metro from claims and litigation brought against King County Metro by
employees or former employees of the Transit Agency and, by mutual negotiation, the Transit
Agency hereby waives, as respects King County Metro only, any immunity that would otherwise be
available to the Transit Agency against such claims or litigation under the workers' compensation
provisions of Title 51 RCW.
12.2.4 In the event that any lien is placed upon property of King County Metro or any of its
officers, principals, agents, or employees as a result of the acts, errors or omissions of the Transit
Agency or its officials, assignees, agents, sub -lessees, contractors, subcontractors, licensees, invitees, or
employees, the Transit Agency shall at once cause the same to be dissolved and discharged by giving
bond or otherwise.
12.2.5 Notwithstanding any provision to the contrary, the terms of this section shall survive any
expiration or termination of this Agreement.
Section 13. Insurance.
13.1 The Transit Agency shall keep the vans fully insured against physical damage or loss in an
amount equal to the replacement cost of the vans under property damage policies satisfactory to the
King County Metro and the Department and without additional cost to King County Metro and the
Department. In the event of a total loss of any van covered hereunder, and if the van is replaced
immediately upon payment to King County Metro of the replacement cost by the insurance carrier of
the Transit Agency, then there shall be no further obligation on the part of the Transit Agency under
this Agreement with respect to said van. The parties to this Agreement stipulate and agree that the
replacement value of each van is set as the valuation stated in Attachment A, or any modification
thereto, of this Agreement.
13.2 The Transit Agency shall make no use of the vans unless the Transit Agency shall have
obtained (1) Comprehensive General Liability Insurance which must include Personal Injury,
Contractual and Employer's Liability with limits of not less than five million dollars ($5,000,000) per
occurrence for bodily injury and property damage combined and (2) Automobile Liability Insurance
covering the equipment with limits of liability not less than five million dollars ($5,000,000) per
occurrence for bodily injury and property damage combined.
13.3 All such insurance shall be in form with carriers satisfactory to King County Metro and the
Department. Such policies shall be endorsed to include King County Metro and the Department, its
officers, officials, agents, and employees as additional insured. Such insurance shall contain
"severability of interest" (cross liability) wording and shall be primary to and not contributing with
any insurance or self-insurance, which may be carried by King County Metro.
13.4 Where appropriate, the Transit Agency must also obtain Worker's Compensation insurance in
the amount and type required by law. Prior to making any use of the vans, the Transit Agency shall
provide to the Department certificates of insurance, in a form satisfactory to the Department,
reflecting full compliance with the requirements of this paragraph, which shall provide for not less
than forty-five (45) days advance written notice to the Department in the event of cancellation or
material change in the policies of insurance required. Coverage in the minimum amount set forth
herein shall not be construed to relieve the Transit Agency from liability in excess of such coverage.
13.5 If the Transit Agency is a Municipal Corporation or an agency of the State of Washington
and is self-insured for any of the above insurance requirements, a certification of self-insurance shall
be attached hereto and be incorporated by reference and shall constitute compliance with this section.
Section 14. Assignments and Contracts Under This Agreement. It is understood that the Transit
Agency shall be sub -leasing all of the vans rented under this Agreement. The Transit Agency shall
include all of the provisions of this Agreement in any van sub -lease entered into during the term of
this Agreement. The Transit Agency shall ensure that its sub -lessees comply with all of the terms of
this Agreement. However, notwithstanding the Transit Agency's sub -lease of vans to any other party,
the Transit Agency shall be ultimately responsible for compliance with the terms of this Agreement.
Page 4 of 11
The Transit Agency shall ensure the vans are not in any way encumbered during the term of this
Agreement.
Section 15. Agreement Amendments. Either party to this Agreement may request changes to
the Agreement provisions. Changes that are mutually agreed upon shall be incorporated as written
amendments to this Agreement. No changes to this Agreement shall be valid unless and until such
changes are made in writing and signed by authorized representatives of the parties thereto.
Section 16. Termination.
16.1 The Department may, by written notice to the Transit Agency, terminate this Agreement for
any of the following reasons:
(a) The Transit Agency discontinues the use of the vans for the purpose for which this
Agreement was entered into.
(b) The Transit Agency takes any action pertaining to this Agreement without the approval of
the Department and which under the procedures of this Agreement would have required the
approval of the Department;
(c) The commencement, prosecution, or timely completion of the Project by the Transit
Agency is, for any reason, rendered improbable, impossible, or illegal;
(d) The Transit Agency is in default under any provision of this Agreement.
(e) The Transit Agency in any way jeopardizes its ability to perform pursuant to this
Agreement or violates the regulations of the Department or the laws of the United States of
America or the laws of the local governmental bodies in which the Transit Agency operates;
(f) The Department may choose to terminate the Agreement if it determines that the Transit
Agency has abused or misused the vans; including but not limited to failure to maintain the
vans according to manufacturer's standards, failure to repair or replace damaged, defective,
or broken parts in a timely manner, or taking any action which could adversely affect the
ability of the vans to perform its designated function;
(g) The Department, on thirty-day (30-day) notice, may terminate the Agreement or alter the
Agreement for the purpose of meeting its own requirement for all or some of the vans for
its Vanpool program.
16.2 Either Party may terminate this Agreement for any reason by giving thirty (30) days written
notice to the other Party. If this Agreement is so terminated, the Transit Agency shall be responsible
to make sure that all vans rented under this Agreement are returned under the conditions set forth in
Sections 7 and 9 of this Agreement. The Transit Agency shall only be liable for any payments due as
of the effective date of termination. Should any of the vans be in need of or are actually in a facility
for major repairs at the time of termination, the Transit Agency shall be responsible to bring those
repairs to a satisfactory completion as required by this Agreement, and the Department shall allow the
Transit Agency a reasonable period of time to accomplish those repairs, even if that time period
extends beyond the thirty (30) days following the termination notice.
Section 17. Safety. The Transit Agency shall ensure, to the best of its ability, that all vans are
maintained and operated in a safe prudent manner and that all drivers comply with existing state laws
regarding the operation of motor vehicles on the streets, roads and highways of the state.
Section 18. Venue. In the event that either party deems it necessary to institute legal action or
proceedings to enforce any right or obligation under this Agreement, the parties hereto agree that
such action shall be initiated in the Superior Court of the State of Washington situated in Thurston
County, which Superior Court shall have exclusive jurisdiction over the parties under this Agreement.
Section 19. Personal Liability of Public Officers and Employees. No officer or employee of
the Department shall be held personally liable to the Transit Agency for any act or failure to act in
connection with the Agreement, it being understood that in such matters they are acting solely as
agents of the Department.
Section 20. No Government Obligations to Third Parties. No contract between the Transit
Agency and its contractors, subcontractors, or sub-lessees shall create any obligation or liability for
the Department with regard to this Agreement without the Department's specific written consent of
such obligation or liability, notwithstanding its concurrence in, or approval of, or the awareness of
Page 5 of 11
any contract or subcontract or the solicitation thereof. The Transit Agency hereby agrees to include
this provision in all contracts it enters into for the employment of any individuals, procurement of
any materials, or the performance of any work to be accomplished under this Agreement.
Section 21. Independent Contractors. The Transit Agency shall be deemed an independent
contractor for all purposes, and the employees of the Transit Agency and its contractors,
subcontractors, sub -lessees, and the employees thereof, shall not in any manner be deemed to be in
the employ of the Department. Nothing in this Agreement shall be taken as creating or increasing
any right of any third party to recover by way of damages or otherwise against the Transit Agency or
the Department.
Section 22. Remedies Cumulative. All remedies provided in the Agreement are distinct and
cumulative to any other right or remedy under this Agreement or afforded by law or equity and may
be exercised independently, concurrently, or successively.
Section 23. Forbearance by The Department Not a Waiver. Any forbearance by the
Department in exercising any right or remedy hereunder, or otherwise afforded by applicable law,
shall not be a waiver of, or preclude the exercise of, any such right or remedy.
Section 24. Changed Conditions Affecting Performance. The Transit Agency hereby agrees to
immediately notify the Department of any change in conditions or law, or of any other event, which
may significantly affect its ability to perform the Project in accordance with the provisions of this
Agreement.
Section 25. Severability. If any covenant or provision, or part thereof, of this Agreement is
judged void, or held to be invalid, such adjudication or holding shall not affect the validity or
obligation or performance of any other covenant or provision, or part thereof, which in itself is valid,
if such remainder conforms to the terms and requirements of applicable law and with the intent of
this Agreement. No controversy concerning any covenant or provision shall delay the performance
of any other covenant or provision except as herein allowed.
Section 26. Notices. Any notice, request, consent, demand, report, statement, or submission
which is required or permitted to be given pursuant to this Agreement shall be in writing and shall be
delivered personally to the respective parties at the addresses set forth above or to such other
addresses as the parties may from time to time advise by notice in writing. The date of receipt of any
such notice, demand, request, or submission shall be presumed (this presumption is rebuttable) to be
the date of delivery if served personally, or if mailed as aforesaid, on the fifth (5th) business day
following the date of such mailing.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year
written below.
WASHINGTON STATE DEPARTMENT
OF TRANSPO ' TATION
By:
JuGiniger, Dir or
P . Transportation and Rail Division
Da e: l 0 5 -
TRANSIT
By: .,,.
Authorized resentative R. A. Zais, Jr.
City Manager
Date:
Page 6 of 11
CITY CONTRAC f NO: ,WOOK ®! /
RESOLUTION NO:3
Approved as to Form
by Jeanne A. Cushman, AAG, March 26, 2004,
as a blanket Agreement. No further approvals are required
unless the provisions of this Agreement are modified.
Page 7 of 11
Attachment A
Section 2, Scope of Project
The Department hereby agrees to provide to the Transit Agency with the vanpool vehicles as described
below.
No.
Van Plate
No.
VIN
HOV #
Value
Odometer
Reading
Vehicle Year Make
and Model
1
1669
2B5WB35Z2VK586521
7701
$11,050
77389
`97 Dodge Ram
2
2116
2B5WB35Z2VK586545
7741
$12,000
86672
'97 Dodge Ram
3
2144
2B5WB35Z2VK586555
7751
$12,000
64405
'97 Dodge Ram
4
2147
2B5WB35Z2VK586520
7754
$12,000
61669
'97 Dodge Ram
5
2151
2B5WB35Z2VK586548
7758
$12,000
69902
'97 Dodge Ram
6
2154
2B5WB35Z2VK586567
7761
$11,050
77954
`97 Dodge Ram
The Department agrees to reimburse King County Metro for the lease of the above listed vans to
Yakima Transit, per the terms set forth in GCA3943 Agreement with King County Metro, or any
subsequent Amendments.
Page 8 of 11
Attachment B
TECHNICAL SPECIFICATIONS METRO VANPOOL
PREVENTIVE MAINTENANCE CHECKLIST
HOV # : DATE:
MECHANIC NAME / ID #
ODOMETER READING BEFORE:
AFTER:
COMPLEI E CHECKLIST WITH V if OK or 0 for repairs needed. Then place an X through the 0 once the needed repair has been
completed.
A PM SERVICE
The "A" Service includes all items #1 through #26
01 Paint, Dents, Mirrors, Windows, License Plate -Check
02 Lights and Signals - Check Operation
03 Instruments and Gauges - Check Operation
04 Interior, Handles, Knobs, Heater, A.C. - Check
05 Safety Equipment, Horn, Fire Extinguisher, Seat
Belts - Check for Operation or Charge
06 Parking Brake - Check Operation
07 Hood Safety Latch, Locks - Check and Lube
08 Transmission - Check Operation and Fluid Level,
Fill If Needed
09 Wiper Blades and Arms - Check and Fill Reservoir
10 Steering - Check Operation and Fluid Level & Fill
11 Radiator, Hoses & Antifreeze Level - Check and Fill
If Needed.
Protection level to -35 degree
12 Battery - Check Water Level and Clean Cables /
Battery Terminals.
13 Engine Mounts - Check
14 Belts - Check Condition and Tension -
Adjust if needed
15 PCV Valve
Checks Clean _ Change
16 Fuel System - Check for Leaks
17 Brakes - Check Operation and Fluid
Level (fill if needed)
Check Brake Linings, Rotors / Drums
Brake Lining Remaining:
Front Rear
18 Change Crankcase Oil and Filter
19 Tires - Check tire condition, air
pressure and rotate tires.
20 Wheels and Lugnuts - Check Condition and Torque to
Specifications
21 Differential - Check Fluid Level
Fill If Needed
22 Driveline, U -Joints - Check condition and Lube
23 Exhaust System - Check for Leaks
24 Suspension, Torsion Bars, Shocks -
Check and Lithe
25 Frame, Cross Members - Check
26 Update P.M. Sticker with mileage +5000
COMMENTS:
Yakima Transit GCA4267.doc
B PM SERVICE
The "B" Service includes all items in the "A"
Service (01 -
26) Plus the following items (27- 30):
27 Pressure Check Coolant System
28 Filters Change: Air Fuel
29 Perform Complete System Check:
Ignition/Timing - check
Charging / Cranking System (give readings):
Charging Voltage Cranking
AMP
0
0
Charging AMP
30 Exhaust Emission Check:
Enter readings and indicate pass / fail
Before P F After
0
0
P
F
HC IDLE C 0 0
0
HC 2500 0 0 0
CO IDLE 0 0
CO 2500 0 0
Emission Specialist State #
"C" PM SERVICE Transmission Service
This service is performed every 15,000 miles
31 Transmission Service - Change Fluid, Filter, Gaskets,
and Adjust Bands.
"D" PM SERVICE Engine Tune -Up
This service is performed every 25,000 miles,
except for 1997 and newer vehicles will be
performed every 50,000 miles.
32 Replace spark plugs, distributor cap, distributor rotor,
PCV Valve and spark plug wires with OEM or better.
33 Check timing (Complete item #29 and #30
from "B" P.M. Service List.
"E" PM SERVICE Coolant System Flush
This service should be performed every 50,000
miles
34 Perform coolant system back flush, replacing coolant
35 Replace thermostat and gasket
36 Pressure test and tighten all coolant lines.
ROAD TEST SHOULD BE PERFORMED ON
EACH PREVENTIVE MAINTENANCE FOR THE
PURPOSE OF DIAGNOSING A PROBLEM,
CHECKING THE EFFECTIVENESS OF REPAIRS
9 of 11
AND TESTING THE OVERALL OPERATION OF
THE VEHICLE.
COMMENTS:
PLEASE REFER TO PM NARRATIVE FOR A DETAILED DESCRIPTION OF THE REQUIRED TASKS.
10 of 11
Yakima Transit GCA4267.doc
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VANPOOL
ATTACHMENT C
VAN TRANSFER REPORT
Organization
Pick up date Return date
HOV VIN
Begin odometer End odometer
Start fuel level End fuel level
Start interior condition * End interior condition *
Pick up condition verified by Return condition verified by
Date Date
Comments:
* Describe damage:
cc:
4/17/98
Organization/In-House Department
HOV Maintenance File
VP Loan File
VSR Accounting
11 of 11
ITEM TITLE:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. -f2.3 a
For Meeting of: January 18, 2005
A Resolution Authorizing Execution of a Contract with the
Washington State Department of Transportation for the Use of Six (6)
Short Term Vanpool Expansion Program Vehicles.
SUBMITTED BY: Chris Waarvick, Director of Public Works
Ken Mehin, Transit Manager
CONTACT PERSON/TELEPHONE: Ken K. Mehin, 576-6415
Karen Allen, 576-6423
SUMMARY EXPLANATION:
While a separate agenda item discusses the grant procurement issue for ten (10) new
Vanpool vans, this contract is intended to provide vans in the interim. Yakima
Transit staff respectfully requests the City Council to approve the attached resolution
authorizing the City Manager to execute the attached contract with the Washington
State Department of Transportation. This contract will provide the use of six (6)
Vanpool vehides to meet existing needs in the Yakima Transit Vanpool Program.
The Washington State Department of Transportation developed the Short Term Vanpool
Expansion Program to further fadlitate rapid expansion of the statewide
(Continued on next page.)
Resolution X Ordinance_ Other (Specify) Contract X Mail to :Washington
State Department of Transportation, P.O. Box 47387, Olympia, WA 98504-7925
Funding Source: GCA4267, Washington State Department of Transportation, Short
Term Vanpool Expansion Program
APPROVED FOR SUBMITTAL :
City Manager
STAFF RECOMMENDATION: Staff respectfully requests the City Council to adopt the
resolution authorizing execution of Agreement Number GCA -4267 Short Term Vanpool
Expansion Program Contract with the Washington State Department of Transportation for
the use of six (6) Vanpool Vans.
BOARD/COMMISSION RECOMMENDATION: At their November 17, 2004 Transit
Committee meeting, Board Members Sims, McClure and George (Alt.) recommended that
Transit staff proceed with the application to participate in the Short Term Vanpool
Expansion Program.
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2005-23
Vanpool
January 18, 2005
Page two
V anpool growth eftort. This program provides vehicles, which are currently excess
equipment in the King County Metro Vanpool Program fleet, for Transit agencies to use for
up to six (6) months while ordering vehicles funded through the Statewide Vanpool
Investment Program.
These lease vans, which have been meticulously maintained for vanpool use, are available
immediately upon signing of the contract. The monthly lease amount for each vehicle,
between $250-300 per month per van based on value, can be deducted from the 25%
reinvestment owing on the vehicles purchased through the V anpool Expansion program.
Under the terms of the contract the Short Term Use vans must continue to be well
maintained and Yakima Transit will be responsible for any service, repairs and parts needed
while in local use. The vans to be used in this contract are currently in the Tri -Cities, having
just been ui ih led by Ben Franklin Transit in a similar lease. Maintenance reports on the van
show they are in excellent condition and ready for immediate service. As part of the contract
agreement each van would undergo thorough inspection before leaving Ben Franklin Transit
and again by our designated representative before they go into service locally.
Yakima Transit is requesting that we be allowed to lease six (6) Vanpool vehicles through the
Short Term Vanpool Expansion Program to meet immediate local need. If Council approves
this request, the Short Term Vanpool vehicles can be delivered to Yakima within seven (7)
days and begin service as soon as the local vehicle inspection is completed.