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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 3.
For Meeting of: January 31, 2017
ITEM TITLE: 2017 Budget Process
SUBMITTED BY: Cliff Moore, City Manager
SUMMARY EXPLANATION:
See attached.
ITEM BUDGETED:
STRATEGIC PRIORITY:
STAFF RECOMMENDATION:
BOARD/COMMITTEE RECOMMENDATION:
APPROVED FOR l
SUBMITTAL: 11 City Manager
ATTACHMENTS:
Description Upload Date Type
D Budget Process 1/20/2017 Omer Memo
D Council Budget Remew Schedule 1/24/2017 r Memo
OVERVIEW OF THE CITY'S ANNUAL BUDGET PROCESS (2016 for the 2017 Budget)
There are several steps to the City's annual budget process:
Step 1: Distribution of Budget Guidelines and Instructions, along with Draft "Working
Budget"Documents (Target date July 21) — Distributed to all Department Heads
and Division Managers by the Finance Department.
Step 2: Year-End Estimate and Next Year's Proposed Revenue and Expenditure
Budgets Submitted(Target date August 6) — Updated budget worksheets are
submitted to the Finance Department by Division Managers for processing and
preparation in advance of the Administrative Budget Review meeting.
Step 3: Review and Discussion of the 2017 Draft Strategic Initiatives (Concepts Due to
Finance August 13) — Discuss with City Manager at next Department Head
meeting
Step 4: Administrative Budget Reviews— Department budget review meetings are held
with Finance department staff from the first part of August to mid-September.
Should any essential people (Department Director and Division Managers) be
unavailable for budget meetings at any time during this period, please contact
Robin Dukart in Finance to advise her of your schedule. Budget requests
are adjusted as needed.
Step 5: Update and Preparation of Departmental Budget Information—With cooperation
from the various Department Directors and staff, the Finance Department
prepares this information as adjusted during the administrative budget review
meetings.
Step 6: 2017 Preliminary Budget Executive Summary is Prepared and Submitted to Council
—This will include summary information at the fund level with the full write-up of
policy issues incorporated into a preliminary budget summary. This is targeted to
be submitted to Council by October 20.
Step 7: Public Budget Hearing—As required by law, will be held on or before the first
Monday in December of each year. (Generally this is held the last Council
meeting in November.)
Step 8: Final Council Budget Review Meeting—To prepare for the Public Hearing, the
City Manager and the Finance Department summarizes any changes from the
preliminary budget.
Step 9: Council Passes Ordinance—The ordinance approving the 2017 Budget is
passed at the first or second Council meeting in December.
Step 10: Prepare the 2017 Adopted Budget document (Targeted for mid-February 2017)
— Each department and division will prepare the related budget narratives for
inclusion in the Adopted Budget document.
City of Yakima
2017 BUDGET PROCESS
COUNCIL BUDGET REVIEW SCHEDULE - SUMMARY
Date/Time: Dept/Division
Date: Monday,August 15,2016
Meeting: Study Session Mid-year 2016 Budget Status Report
Time: 10:00 a.m. - 11:00a.m.
Date: Tuesday, September 27,2016
Meeting: City Council Retreat
Time: 9:00 a.m. - Noon
** Per September 27, 2016 Roundtable direction
Date: Monday,October 24,2016
Meeting: Council Budget Review Overview of Preliminary 2017 Budget to include
Time: 9:30 a.m. - 11:30 a.m. possible revenue options
Departmental Reviews
Date/Time: Dept/Division
Municipal Court
City Administration
-Council- City Management
-Indigent Defense-Records/City Clerks
Date: Tuesday,November 1,2016 -Information Technology Services
Meeting: Council Budget Review -Community Relations
Time: 9:00 a.m. - Noon Legal
Human Resources
Airport
Finance- Purchasing-Utility Services
-Financial Services
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City of Yakima
2017 BUDGET PROCESS
COUNCIL BUDGET REVIEW SCHEDULE - SUMMARY
Date/Time: Dept/Division
Finance- Continued
Community Development
-Planning- Codes-ONDS-YRDA (Mill Site)
Date: Thursday,November 3,2016
Meeting: Council Budget Review -Economic Development
- CBD Capital- PBIA's-Capitol Theatre
Time: 9:00 a.m. - Noon - Convention Center
Public Works
-Administration- Streets&
Traffic-Parks &Recreation- Cemetery
Public Works
-Refuse
-Equipment Rental-City Hall Maintenance
Date: Tuesday,November 8,2016 -Transit
Meeting: Council Budget Review Utilities
Time: 9:00 a.m. - Noon -Water-Irrigation
-Wastewater-Stormwater
Engineering-Arterial Street-REET 1 &2
** Professional Services Account Summaries
Fire
Date: Thursday,November 10,2016 Public Safety Communications
Meeting: Council Budget Review
Time: 9:00 a.m. - Noon Police- (Includes Law &Justice Capital)
Date: Tuesday,November 15,2016 1st Public Hearing on Budget
Meeting: Regular Council Meeting (Public Comment Requested)
Time: 6:00 p.m.
Public Hearings: 6:30 p.m. Public Hearing on Ad Valorem (Property) Tax
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City of Yakima
2017 BUDGET PROCESS
COUNCIL BUDGET REVIEW SCHEDULE - SUMMARY
Date/Time: Dept/Division
Date: Monday,November 28,2016
Final Council Decisions on Strategic Initiatives
Meeting: Council Budget Review
Time: 9:00- Noon
Date: Tuesday,December 6,2016 2nd Public Hearing on Budget
Meeting: Regular Council Meeting (Updated Budget with Council decisions)
Time: 6:00 p.m. (Public Comment Requested)
Public Hearings: 6:30 p.m. Final Council action on changes
Date: Tuesday,December 13,2016
Meeting: Regular (Adjourned) Bus. Mtg. Budget Adoption-- Council Agenda Item
Time: 2:00 p.m.
* All meetings will be held at City Hall In Council Chambers
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