The URL can be used to link to this page

Home My WebLink AboutR-2004-051 Sole Source Purchase of Refuse TrucksRESOLUTION NO. R-2004- 51 A RESOLUTION authorizing the City Manager to purchase one (1) Peterbilt 320 refuse trucks with Wayne Engineering Curbtender Automated Side Loading Refuse Bodies from Western Peterbilt, Inc. during 2004, as a sole source purchase without calling for bids. WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima Municipal Code Chapter 1.80 generally require that purchases over $25,000 be done by competitive bidding, subject to certain exceptions; and WHEREAS, the law recognized a "sole source" exception from these competitive bid requirements when, due to unique service requirements, it would be futile to utilize competitive bidding; and WHEREAS, since 2001, the City of Yakima utilized an interlocal purchasing agreement with the City of Tacoma to purchase two (2) Peterbilt 320 refuse trucks with Wayne Engineering Curbtender Automated Side Loading Refuse Bodies from Western Peterbilt, Inc.; and WHEREAS, Tacoma's multi-year contract with Western Peterbilt, Inc. for the purchase of said refuse trucks expired at the end of 2003; and WHEREAS, Yakima desires to purchase one (1) more side loading refuse truck during 2004; and WHEREAS, for economic and service reasons, it is not desirable nor practical to have a mixed fleet of automated side loading refuse trucks, and the Equipment Rental Division and the Refuse Division strongly recommend that the City continue to purchase Peterbilt 320 refuse trucks with Wayne Engineering Curbtender Automated Side Loading Refuse Bodies during 2004; and WHEREAS, research done by City representatives demonstrates that it would be futile to utilize a competitive bidding process for this refuse truck as Western Peterbilt, Inc. is the only vendor of Peterbilt 320 refuse trucks with Wayne Engineering Curbtender Automated Side Loading Refuse Bodies; and WHEREAS, Western Peterbilt, Inc. represents that it will sell one (1) Peterbilt 320 refuse truck with a Wayne Engineering Curbtender Automated Side Loading Refuse Body to Yakima under the same terms and conditions as it previously purchased such refuse trucks from Western Peterbilt, Inc. through the interlocal purchase agreement with Tacoma; and WHEREAS, under said terms and conditions, the purchase price of a Peterbilt 320 refuse truck with a Wayne Engineering Curbtender Automated Side Loading Refuse Body in 2004 would be approximately $198,023.20, including applicable taxes; and WHEREAS, the City Council finds that it is in the best interest of the City to authorize the purchase of one refuse truck from Western Peterbilt, Inc. as a sole source purchase without calling for bids, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to purchase one (1) Peterbilt 320 refuse truck with a Wayne Engineering Curbtender Automated Side Loading Refuse Body from Western Peterbilt, Inc. during 2004, as a sole source purchase without calling for bids, under the same terms and conditions that the City previously purchased two (2) such refuse trucks from Western Peterbilt, Inc. The City Manager is further authorized to execute all necessary documents to effect said sales transaction with Western Peterbilt, Inc. ADOPTED BY THE CITY COUNCIL this 16th of March, 2004. A 1"1'hST: Paul P. George, Mayor City Clerk ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT -31 item No. i rl For Meeting of March 16, 2004 A resolution authorizing sole source procurement between the City of Yakima and Western Peterbilt, Inc. for the purchase of refuse trucks. Chris Waarvick, Director of Public Works Sue Ownby, Purchasing Manager - 576-6412 CONTACT PERSON/TELEPHONE: Nancy Fortier, Refuse Mgr. - 575-6421 Richard Wonner, Fleet manager - 576-6412 SUMMARY EXPLANATION: In May of 2001, City Council determined and directed that the City's method of refuse collection transition to automated from manual. We currently have 12 routes of a total of 35 routes automated with five additional routes programmed for automation this year, requiring the planned and budgeted automated refuse truck purchases. Staff respectfully requests City Council consideration of a resolution authorizing a sole source procurement with Western Peterbilt, Inc. for one (1) refuse unit in 2004 and two (2) units in 2005. This would be a sole source purchase and formal bid requirements would be waived, since Western Peterbilt is the only authorized vendor that sells a refuse unit that meets the City's requirement and bidding would result in only one submittal. These units are Peterbilt 320 trucks with Wayne Engineering Curbtender Automated Side Loading Refuse Bodies. (Continued on next page.) Resolution X Ordinance Other (Specify) Contract Mail to (name and address) : Funding Source: Refuse Division Equipment Replacement Fund ($200,000 in 2004, $400,000 in 2005) c-� APPROVED FOR SUBMITTAL : City Manager STAFF RECOMMENDATION: Adopt a resolution to authorize sole source procurement between the City of Yakima and Western Peterbilt, Inc. for the purchase of up to three (3) refuse trucks. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: Sole Source Refuse Trucks March 16, 2004 Page two In 2001, the City purchased Peterbilt 320 Refuse trucks through an Interlocal Purchasing Agreement with the City of Tacoma. Under this agreement, two units were purchased in 2001, one in 2002 and two in 2003. The City of Tacoma's multi-year contract expired at the end of 2003 and will not be re -bid in the near future; therefore, we are unable to use the interlocal process. Sole sourcing is proper because bidding to the desired requirements would result in only one responsive and responsible submittal.