HomeMy WebLinkAboutR-2004-015 Establishing Citizen Advisory Committee for Five-Year Consolidated Plan Input ProcessRESOLUTION NO. R-2004 15
A RESOLUTION establishing an Advisory Committee to the Yakima City Council for the
purpose of assisting with the public input portion of the development of
the 2005-2009 Consolidated Plan
WHEREAS, the City of Yakima is an annual recipient of Community Development
Block Grant (CDBG) and Home funds from the Federal Government; and
WHEREAS, the City is required to complete a 5 -year Consolidated Plan that sets
priorities for the investment of these funds; and
WHEREAS, the Yakima City Council is desirous of receiving input from a broad range
of public sources to assist in the development of the Consolidated Plan; and
WHEREAS, on January 6, 2004 the City Council directed staff, in coordination with
Council Members Ron Bonlender and Mary Place, to develop a plan to create a Citizens
Committee (Plan Committee) to advise the Council on matters of public input; and
WHEREAS, attached hereto is a document entitled Consolidated Plan Committee that
describes the purpose, composition, and responsibilities of the committee that would assist in the
public input process; and
WHEREAS, the goal of the Plan Committee would be to enhance the level of
communication between all members of the public and the City Council on matters relating to
the CDBG and HOME programs; and
WHEREAS, it is expected that by providing a means of improved communication
between the City and its citizens, the City will increase the effectiveness of CDBG and HOME
funded programs in addressing the needs of low/moderate income residents of the City; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
create such a Citizens Advisory Committee for the previously stated purposes, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
1. A Consolidated Plan Citizens Advisory Committee is hereby established for the
City of Yakima and the Office of Neighborhood Development Services to act in
an advisory capacity to the City Council and the ONDS on matters relating to
public input for the 2004-2009 Five -Year Consolidated Plan.
2. The purpose, composition, and responsibilities of the Plan Committee are stated
and described in the attached and incorporated document entitled, "Consolidated Plan
Committee."
3. The Plan Committee will disband after presenting to the City Council public input for the
2005-2009 five-year Consolidated Plan.
4
4. The Plan Committee shall hold public meetings according to a schedule it will
determine. All meetings shall be held in accordance with relevant State and Federal
regulations and laws. All committee meetings shall be held in accordance with the
applicable provisions of the Open Public Meetings Act Chapter 42.30 RCW.
5. Any member of the Plan Committee may be removed from office by a vote of the
majority of the members of the Yakima City Council.
ADOPTED BY THE CITY COUNCIL this 3rd day of February, 2004.
ATTEST:
City Clerk
Paul P. George, Mayor
CONSOLIDATED PLAN COMMITTEE
There will be an Ad Hoc Committee to conduct the public input portion of compiling the CDBG
2005-2009 Consolidated Plan. This committee will be known as the Plan Committee.
Purpose: The purpose of the plan committee will be to assist in gathering public input, and
to act as an advisory group to the City Council and ONDS staff in writing the plan.
Composition: The Plan Committee will be composed of 7 community members, with target
representation from low income City residents, and from agencies that work with such
residents. (Agency representatives shall be from organizations that do not ordinarily apply
for CDBG funds)
1. Applicants to serve on the committee must complete the standard City form for
committee service.
2. Applications will be reviewed by the Neighborhood Development subcommittee and
approved by the City Council.
3. Membership on the committee will be at the pleasure of the City Council.
4. Council members Ron Bonlender and Mary Place will act as ex -officio advisors to the
Plan Committee.
Responsibilities: The Plan Committee will act as an advisory committee to ONDS and the
City Council. The City Council will maintain responsibility for the Plan, its content, and
budget.
The plan committee shall be responsible for conducting the public input meetings. They may
be assisted in this by Matt Fairbank of the Dispute Resolution Center. The committee will
set agendas, specify topics for discussion, and have authority to regulate discussion topics,
time limits, etc.
All meetings and decisions or recommendations of the Plan Committee shall conform to
HUD regulations and City of Yakima Public Input Policy.
Meetings: The Plan Committee will hold at least two public meetings to gather input prior
to staff writing the Plan. The committee will meet as needed prior to scheduling the public
meetings in order to organize, plan agendas etc. The Plan Committee will disband after
presenting the public input to the City Council.
Meetings will be conducted using a format such as Roberts Rules of Order as determined by
the committee in advance of the meetings. Rules of conduct for the meetings will be posted
prior to the meetings. Rules may include a timer to limit comments, proper forms of speech,
and limitations on topics to be discussed. •
Spanish translation will be available at all public meetings.
ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7
For Meeting Of February 3, 2004
Recommendation from Council Neighborhood Development Committee
proposing creation of a citizen advisory committee to assist with the
pu► is input process for the 2005-2009 Five -Year Consolidated Plan.
ook, CED Director
CONTACT PERSON/TELEPHONE: Bill Cobabe, Neighborhood Development Manager
(509) 575-6101
As instructed by the City Council, Council Members Bonlender and Place have worked with
Office of Neighborhood Development Services staff to create the attached proposal to create an
advisory committee to assist with the public input process for the development of the 2005-2009
Consolidated Plan. This 5 -year plan acts as a guide in investing the annual allocation of funds
the City receives from the U. S. Department of Housing and Urban Development (HUD) through
the Community Development Block Grant and HOME programs.
A required component of this plan is that every effort be made to solicit input from the public
regarding the use of these funds. The input received is to be considered by the City Council
when they establish the programs and budget for the 5 -year strategic plan and each subsequent
annual plan. The Council has the ultimate responsibility for all decisions regarding the use of
federal CDBG and HOME funds. Public input is provided to assist Council decision making.
This resolution authorizes the creation of a CDBG Plan Committee. The role and scope of
activities of this committee are detailed in the attached document. Membership of the committee
will be by approval of the City Council, and the committee will only serve until the results of the
public input process have been provided to City Council.
Resolution X Ordinance Other (Specify)
Contract
Mail to (name and address):
Funding Source ONDS: 2004 CDBG Funds
APPROVED FOR SUBMITTAL:
Phone:
t Mana er
STAFF RECOMMENDATION: Staff recommends approval
BOARD/COMMISSION RECOMMENDATION: Council Neighborhood Development
Committee recommends approval.
COUNCIL ACTION: Resolution adopted. RESOLUTION NO R-2004-15