HomeMy WebLinkAboutR-2003-147 Intergovernmental Cooperative Purchasing Agreement w/ City of Durham, North CarolinaRESOLUTION NO. R-2003 -147
A RESOLUTION authorizing the execution of an Intergovernmental Cooperative
Purchasing Agreement with the City of Durham, North Carolina
WHEREAS, the City of Yakima and the City of Durham, North Carolina, desire to
arrange for making cooperative purchases of certain goods and services; and the City
Council of the City of Yakima deems it to be in the best interests of the City that such an
arrangement be carried out according to the provisions, terms and conditions of the attached
agreement document and that it is in the best interests of the City that the attached
agreement document be executed, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. The City Manager and City Clerk of the City of Yakima are hereby
authorized and directed to execute an agreement with the City of Durham, North Carolina
for the purpose mentioned above, a copy of which agreement, entitled "Intergovernmental
Cooperative Purchasing Agreement," is attached hereto and by reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this 2nd day of December , 2003.
ATTEST:
CITY CLERK
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INTERGOVERNMENTAL COOPERATIVE PURCHASING
AGREEMENT
Pursuant to Chapter 39.34 RCW and to other applicable laws, the CITY OF
YAKIMA and, the CITY OF DURHAM, NORTH CAROLINA, both public agencies,
hereby agree to cooperative governmental purchasing upon the following terms and
conditions.
(1) This Agreement pertains to bids and contracts for supplies, material,
equipment or services that may be required from time to time by both the City of
Yakima and the City of Durham, North Carolina.
(2) Each of the parties from time to time goes out to public bid and contracts
to purchase supplies, material, equipment, and services. Each of the parties hereby
agrees to extend to the other party the right to purchase pursuant to such bids and
contracts to the extent permitted by law, and to the extent agreed upon between each
party and the bidder, contractor, vendor, supplier, or service provider.
(3) Each of the parties shall comply with all applicable laws and regulations
governing its own purchases.
(4) Each of the parties shall contract directly with the bidder, contractor,
vendor, supplier, or service provider, and pay directly in accordance with its own
payment procedures for its own purchases. Each party will indemnify and hold the
other party harmless as to any claim arising out of its participation in this Agreement.
(5) Any purchase made pursuant to this Agreement is not a purchase from
either of the parties. This Agreement shall create no obligation to either of the parties to
purchase any particular good or service, nor create to either of the parties any
assurance, warranty, or other obligation from the other party with respect to
purchasing or supplying any good or service.
(6) No separate legal or administrative entity is intended to be created
pursuant to this Agreement. No obligation, except as stated herein, shall be created
between the parties or between the parties and any applicable bidder or contractor.
(7) The Purchasing Manager of the City of Yakima and Transit Administrator
of the City of Durham, North Carolina, shall be representatives of the entities for
carrying out the terms of this Agreement.
(8) This Agreement shall continue in force until canceled by either party,
which cancellation may be effected upon receipt by one of the parties of the written
notice of cancellation of the other party.
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APPROVED this day of APPROVED this day of
, 2003. , 2003.
CITY OF YAKIMA
By: By:
R.A. Zais, Jr., City Manager
Subscribed and sworn to me this Subscribed and sworn to me this
day of , 2003
day of , 2003
Notary Public in and for the State of Notary Public in and for the State of
Washington, residing at Washington, residing at
My commission expires My commission expires
ATTEST: ATTEST:
Karen S. Roberts, City Clerk
City Contract #
Resolution #
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. ` q
For Meeting Of 12/02/03
ITEM TITLE: Intergovernmental Cooperative Purchasing Agreement with the
City of Durham, North Carolina
SUBMITTED BY: Glenn Rice, Assistant City Manager
Chris Waarvick, Public Works Director
CONTACT PERSON/TELEPHONE: Richard Wonner, Fleet Manager — 576-6412
Sue Ownby, CPPB, Purchasing Manager -- 576-66959
SUMMARY EXPLANATION:
Staff respectfully requests approval of an agreement authorizing the City of Yakima and the
City of Durham, North Carolina, to arrange joint cooperative purchases of certain goods and
services.
Pursuant to Chapter 39.34 RCW Interlocal Cooperation Act, the Equipment Rental Division
has requested this agreement be administered in order to purchase three (3) Low Floor 35
Foot Diesel Transit Coaches for the City of Yakima Transit Division. The Cit of Durham,
North Carolina, has already put these units out to bid and will allow the City to piggy -back
on their contract.
Execution of this agreement will also allow for future joint or cooperative purchases of goods
and services between the City of Yakima and the City of Durham, North Carolina.
This agreement shall remain in effect until canceled by either party.
Resolution y_ Ordinance Contract _ Other (Specify)Agreement
Funding Source: Transit Capital - - $662,382
APPROVED FOR SUBMITTAL:
---
City Manager
STAFF RECOMMENDATION: Adopt a resolution to authorize and execute an
Intergovernmental Cooperative Purchasing Agreement with The City of Durham, North
Carolina
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2003-147
12-3-2003: City of Durham advised they would not sign Yakima's Agreement.
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