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HomeMy WebLinkAboutR-2003-039 Washington State Public Works Trust Fund LoanRESOLUTION NO. R-2003- 39 A RESOLUTION to authorize the City Manager to execute applications, certifications and agreements pursuant to an application for a loan from the Washington State Public Works Trust Fund in the amount of $242,000 to design the River Road Development Project. WHEREAS, the City has determined that the provision of infrastructure is important to encourage economic development; and WHEREAS, the City has received a TIB grant for $1,568,000 to encourage economic development as part of the River Road Development Project; and WHEREAS, the River Road Development Project also calls for the provision of wastewater services to serve present and future development in the area; and WHEREAS, the City desires to ensure that the city's sanitary sewer system is developed and maintained as a state of the art facility; and WHEREAS, the Washington State Public Works Trust Fund has made low interest loan funds available for the design of construction and repair of water and sewer utilities; and WHEREAS, the amount of local match funds provided will afford to a City a generous interest rate of 0.5% on the $242,000 loan; WHEREAS, the proposed project will take place within an area identified for economic development of the community; and WHEREAS, based on the foregoing, the City Council has determined that it is in the best interest of the City to apply for funding from the Washington Public Works Trust Fund; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Council hereby authorizes and directs the City Manager to submit a loan application for $242,000 to the Public Works Trust Fund for design of the River Road Development Project; and the City Manager is hereby authorized and directed to execute all certifications and agreements pursuant to the project. ADOPTED BY THE CITY COUNCIL this 4th day of March, 2003 ATTEST: . City Clerk Washington State Public Works Board Public Works Trust Fund IPPre-Construction & Construction Program 9 Application Forms Eligible Systems Pre -Construction & Construction Loan Program Bridges Roads and Streets Domestic Water Systems Sanitary Sewer Systems Storm Water Systems Solid Waste and Recycling Systems Maximum Loan Interest Rates atch Terms Repayment Terms Submittal Date Mail or Ship to: CONSTRUCTION $10 million per jurisdiction per biennium Range from 0.5%-2% linked to local match Minimum of 5%, linked to interest rate 20 years or life of the improvement whichever is less Applications must be postmarked by midnight or hand -delivered by 5:00 p.m. Monday, May 13, 2002 Submit one (1) original and four (4) copies Hand Deliver to: PRE -CONSTRUCTION $1 million per jurisdiction per biennium Range from 0.5%-2% linked to local match Minimum of 5%, linked to interest rate 5 Years or up to 20 years if construction funding is secured by the second loan repayment Due by the 15th of each month in order to be brought to the next Board Meeting. Public Works Board 210 11th Avenue Southwest, Suite G-2 Post Office Box 48319 Olympia, Washington 98504-8319 (360) 725-5000 Receptionist Public Works Board General Administration Building, Suite G-2 210 11th Avenue Southwest Olympia, Washington 98504-8319 Visit the Board's Website at www.pwb.wa.gov ,-administrative services provided by the Office of Community Development =TAABtE-OF-EOi�IT�NT _ _T___. APPLICATION FORMS AND INSTRUCTIONS Section 0: Applicant Information 2 Section II: Project Funding and Schedule 4 Section III: Eligibility Requirements 8 Section IV: Project Need 11 Section V: Local Management Effort 14 Attachments Wetlands Disclosure Form 18 Applicant Certification 19 Preparer 6artification 20 2003 PWTF Construction Application Forms 1 SECTI • N I: APPLICANT INFORMATION ;rower: City of Yakima Population within Jurisdiction: Federal Tax ID #: State: 79,500 2002 Est. Percent affected by this project: 9 1 6 0 0 1 2 9 3 WA Project Title: Zip Code: City: 6% Yakima 9 8 9 011 1 2 6 1 3 River Road Sewer Improvement Project Project Description: County: Installation of 27" sewer main to serve economic development projects Yakima Congressional District: 4th ''rimary system affected by 3 project. (Check only one) Contact Person: Street Address: Mailing Address: Telephone: Email Address: Legislative District: 14th ❑Bridge ❑Road ❑Domestic Water ❑Storm Sewer '/Sanitary Sewer ❑Solid Waste/Recycling Robert J. Desgrosellier 129 North 2nd Street, Yakima, WA 98901 Same (509) 575-6228 FAX: (509) 576-6314 bdesgros(c�ci.yakima.wa.us Did a consultant prepare this application: If "YES", Name: Total Project Cost: °WTF Loan Request: ❑ YES ✓ NO $4,600,000 $ 242,000 Useful life of the improvement is: 30 Years. How many years have you owned/operated this system? 66 Telephone: Years 2003 PWTF Construction Application Forms 2 Note The Board may use the following questions as balancing factors. They are not scored as part of the application review process. Are other local governments -rued by this project and/or are participating in the funding c' e project? ❑ YES ✓ NO If "YES", identify them and describe the nature of their contributions to the project, including but not limited to: planning, construction, financing, maintenance, right-of-way acquisition, or operation of the project. (Required activities such as permit review/approval, regulatory oversight, etc., are not considered as a contribution to the project.) Has the local government experienced severe fiscal distress resulting from a natural disaster or emergency public works need in the past five years? ✓ YES ❑ NO If "Yes," describe the event, when it occurred, and the fiscal distress it caused. Drought of 2001 caused severe distress to agriculture, the foundation of the Yakima economy. This eve^ to a declaration of a state of emergency by the Governor. Agriculture revenues and agriculture -based employment fell sharply due to the effects of the drought. This economic downturn led to decreased consumer spending in the community, resulting in a loss of revenue to the City. 2001 sales tax revenues fell to 1999 levels. Partly due to this natural disaster, Yakin . County remains classified as an Economically Distressed Area by the State of Washington. Does this project acquire, expand, improve, or renovate a public water system(s) that is in violation of health and safety standards or does it cover the cost of extending service to such a system? If "Yes," identify the system(s) and describe the situation. 0 YES ✓ NO 2003 PWTF Construction Application Forms 3 SECTION 11: PROJECT FUNDING AND SCHEDULE. Estimated Project Costs Engineering Report Environmental Review Land/ROW Acquisition Permits Public Involvement/Information Bid Documents Construction Other Fees Contingency ( (3/0) TOTAL ESTIMATED COSTS How were these estimates made? When were these estimates made? $ 484,170 $ 484,170 Estimate by City of Yakima City Engineer Road work - 9/00; Sewer - 4/02 B. Proposed Project Schedule: (Indicate the month and year when the activities were or will be completed) Activity igineering Report Environmental Review Land/ROW Acquisition Permits Obtained Public Involvement/Information Preparation of Bid Documents Award Construction Contract Start Construction Complete Construction Project in Use Current Status 100% Completion Date 95% 10/03 N/A _ / N/A _ / 50% 10/ 03 10% 3/04 — / — — / — — / — — 1 Anticipated Draw Schedule (You will not be held to this schedule, it is for planning purposes only) F Draw. Date 5 / 03 First Draw $ 97,000 Second Draw I $ 121,000 8/03 Third Draw $ 121,000 11 / 03 Fourth Draw I $ 121,000 1/04 Fifth Draw $ 24,170 5/04 Sixth Draw $ — / _ seventh Draw $ — / — .ghth Draw $ — / — Ninth Draw $ — / _ Tenth Draw $ _ / — 2003 PWTF Construction Application Forms 4 �►4.. •1.11 *III • •* HB 1204 Passed during the 1999 Legislative session, requiring funding agencies to report on the costs of environmental projects. An environmental project is defined as. "Land acquisition, facility construction, or other activity providing environmental protections, restoration, enhancement, or compensatory mitigation undertaken by sidle agencies Of funded by state financial assistance programs. Does any component of this project meet this definition? If "YES", then approximately how much of the proceeds from this loan, if awarded, will be used to fund the environmental components? Responding to'HB 1785 The 2001 Legislature registered a concern over the way capital projects were being funded. With the passage of HB 1785, the Legislature required several statewide tunding programs, including the Public Works Trust Fund, to modify their funding process. The directive given to the Board reads: In providing loans for public works projects, the (Public Works) Board shall require recipients to incorporate the environmental benefits of the project into their applications, and the Board shall utilize the statement of environmental benefits in its prioritization and selection process. The Board shall also develop appropriate outcome focused performance measures to be used both for management and performance assessment of the loan program(s). The Board successfully argued that environmental benefit is only one of four reasons why local govemments seek funding under RCW 43.155. The four areas that constitute "need" for financing from the Public Works Trust Fund are: • Public Health and Safety issues; • Environmental Issues; • Economic Development Issues; and • System Performance Issues. The Board endorses the Legislature's insistence that applicants clearly define the benefits they plan to achieve with the assistance of the Public Works Trust Fund and that the recipients be accountable for demonstrating that the benefits are derived once the project is completed. In essence, the Board, with legislative agreement, modified the legislative directive to read: "In providing loans for public works projects, the (Public Works) Board shall require recipients to incorporate the benefit(s) of the project into their ❑ YES ✓ NO applications, and the Board shall utilize the statement of benefit(s) in its prioritization and selection process. The Board shall also develop appropriate outcome focused performance measures to be used both for management and performance assessment of the loan program(s)". The Board also noted that the implementation of any major change to the application and selection process took two to three cycles to ensure that potential ; applicants understood and could fully comply with new requirements. Therefore, the FY 2003 Construction Loan Cycle and the FY 2002 Pre - Construction Loan Cycle is the demonstration phase for implementing HB 1785. A series of questions follows this introduction. They are designed to meet the requirement that benefits, environmental and others, be clearly identified by the applicants and that the Bc _•.., use those statements in its selection process. Staff will assess the responses to the test questions round below, but the responses will not affect the staffs recommendation to the Board nor the final approved list. We will look to see what changes would have occurred to the loan list had the "benefits" questions been applied. We will also check with our applicants to gauge the clarity of the questions and their ability to answer them. It is likely that the questions will be modified prior to their use in the FY 2004 cv- We re... _ that adding questions to our application is contrary to the Board's normal way of doing business. However, in this case, the additional questions and, more importantly, your answers are not only mandatory but will become essential components of future selection processes and guide the fra.mewr for contracts between the Board and local governments. 2003 PWTF Construction Application Forms 5 'Please'answer the questions as completely as possible. If you have any questions, please contact the Public Works Board Administrative Office at (360) 725-5010. Your comments and suggestions are also welcome. Is the primary reason for applying for funding for this project related to: (You may check more than one. However, you will be required to establish at least one measurable objective for each of the reasons cited.) ❑ Public Health and Safety ❑ Environmental Health Economic Development ❑ System Performance Briefly describe the need for the project in terms of the primary reason(s). Yakima has been declared an Economically Distressed Area by both the state and federal governments, contains one of only six State Community Empowerment Zones, and is among 40 federal Renewal Communities. While our community is able to offer significant economic development tax incentives as a result of these designations, our ability to provide adequate infrastructure to serve job creation ventures in technology and manufacturing has been undermined by the recent passage of several tax cutting initiatives and a decrease in local tax revenue during our ' nal economic recession. The community has experienced the exodus of several businesses, some of nich have relocated to areas that were prepared to serve them with improved infrastructure, including roads and utilities. These closures have resulted in the loss of hundreds of jobs and a significant portion of sales tax and utility revenue to the City. River Road is a priority area for economic development and business retention for the community as it is home to several major employers, as well as several sites planned for development. If you had to provide the Board with one or more measurable outcomes related to completing this project, again in terms of the primary reason(s) you've selected, what would those measurable objectives be? (Remember a measurable objective has to be something that can be measured, that it states clearly what will change, by how much and on what scale, and by when. An example of this would be, "The bio -solids released into the Columbia River by the Earthshaven Treatment Plant will diminish from 1.3 million tons in 2001 to under 1 million tons in 2006 as measured by the tons per day monitoring system at the plants outfall pipe and reported in the plant's NPDES permit.") The completion of this project will facilitate 550 million in private sector investment that will create 500 new jobs for the greater Yakima area. 2003 PWTF Construction Application Forms 6 C. Project Funding Type of Funding Source ▪ Amount_ tatus Agreement Ga Grants Grant #1 T.I.S. (Design) $ 237,170 In Hand 4-09-01 Grant #2 Grant #3 T o tifa I G r azifn tz., vs /3/77/3ffifA $ "7237;;;MM/ff3/#13A oans This PWTF Request Public Works Board $ 242,000 Proposed Other Loan #1 Other Loan #2 Viaa. 1/,/, Zr.,,Z3f.Z.JZIZZA: City of Yakima $5,000 In Hand Source #2 Source #3 Total Local Revenue r/7/7,7ffr,,,za, $5'000 7107#./7/#Zeeliliftedeff4 Other Funds Frifre rif"Waffret "ZrZejfee/777/7/4 * Status: ** Agreement date: Funds are either in -hand, proposed, or planned. • Funds are in -hand if a formal notice of approval or contract for the funds is in place with the funding source. Local revenue must be in an approved budget to be considered in -hand. • Funds are proposed if a formal application has been submitted to a funding source, and the funding source considers the application or funding request as having been submitted. • Funds are planned if they are found in a formally adopted Capital Improvement Plan or its equivalent. Enter the date the agreement was signed or is expected to be signed. l/2% Desired interest Rate $242,170 Anticipated Local Match The Public Works Board staff will calculate the percentage of local match contribution. Federal and state grants are not considered part of local match. 2003 PWTF Construction Application Forms 7 SECTION III: ELIGIBILITY REQUIREMENTS Sanitary sewer applicants only: Does the project include repair and/or replacement of side -service sewer connections on privately owned property? ❑ YES ✓ NO If "YES', the jurisdiction must adopt an ordinance or resolution declaring such repair and/or replacement to be the public policy of the jurisdiction and setting forth the finding of public benefit. The ordinance or resolution must be in place before the application deadline. Attach the ordinance or resolution to this application. B. Water system applicants only: Is your Water System Comprehensive Plan current (approved within the last six years) as required by RCW 43.20.050, RCW 90.54.180? ❑ YES ❑ NO If "NO", please attach a letter from the Washington State Department of Health, Division of Drinking Water, indicating that your system has an approved development schedule for its Water System Plan. C. Solid waste/recycling system applicants only: To qualify for loans for solid waste or recycling facilities, a city or county must demonstrate that the solid waste or recycling facility is consistent with and necessary to implement the comprehensive solid waste management plan adopted by the city or county under chapter RCW 70.95. 1. Do you have a current comprehensive solid waste management plan adopted by the city or county under chapter 70.95? 2. Is the project that you are applying for consistent with and necessary to implement the comprehensive solid waste management plan? 1. ❑ YES ❑ NO 2. ❑ YES ❑ NO D. For counties, cities, and towns only: Has your jurisdiction adopted the local one-quarter of one percent (.25%)? Real Estate Excise Tax (REET) on the sale of real property as permitted by RCW 82.46.010(2)? ✓ YES ❑ NO E. For jurisdictions planning under the Growth Management Act In order to be eligible for funding, all counties, cities, and towns planning under the Growth Management Act (GMA) must have adopted their Comprehensive Plan and Development Regulations by the Act's designated deadlines or the PWTF application deadline, whichever is later (RCW 36.70A.040). This also includes having no Findings of Non -Compliance or Invalidity Orders pending. For questions regarding your GMA status, contact the Growth Management Unit at (360) 725-3000. (Public Works Board Staff will verify GMA conformance.) 2003 PWTF Construction Application Forms 8 F. For jurisdictions requesting an exception to the GMA conformance mandate. Except where necessary to address a public health need or substantial environmental degradation, a cou city, or town planning under RCW 36.70A.040 must have adopted a comprehensive plan, including a cap, facilities plan element, and development regulations as required by RCW 36.70A.0-, Are you requesting an exception to this requirement? Do you have a letter from the appropriate agency as stated in RCW 43.155.070, stating "Substantial Environmental Degradation or Public Health and Safety"? ❑ YES ✓ NO ® YES ✓ NO The letter must be postmarked on or before the application deadline. Attach the le- .r to the application. If you do not have a letter, contact the appropriate state agency and your Regional Account Executive before submitting your application. G. For jurisdictions not planning under the Growth Management Act. 1. Check all systems owned by the jurisdiction. 2. Does each system checked above have an approved Capital Facilities Plan? 3. Do the Capital Facilities Pians meet all requirements found below? ❑ YES ❑ NO ❑YES ❑ NO I If you do not meet any or all of the above requirements, contact the Public Works Board, at (360) 725-5000. Planning requirements for jurisdictions not planning under the Growth Management Act a. The jurisdiction has adopted plans for all of the systems e. it owns. b. The plans provide an inventory of major system f. components, show their locations and capabilities, and assess the overall capital needs for the systems The plans identify, prioritize, and coordinate major capital improvement projects over a six-year period. c. The plans estimate capital project costs and/or identify financing alternatives for each project identified. h. d. The plans have been updated in the las' ix (6) years. (The Board recommends at least once every two years.) g. The planning process provides opportunity for early and continuous public participation The plans must be consistent with and be elements of the Comprehensive Plan formally adopted by the governing body of the local jurisdiction. The plans must be consistent with the Comprehensive Plans of neighboring jurisdictions. The plans must forecast future needs for the capital facilities; show location and capabilities of expanded or new capital facilities. The Board requires that special purpose districts show consistency with the Comprehensive Land Use Plans of the jurisdiction(s) in which they provide service. 2003 PWTF Construction Application Forms 4 ❑Road ❑Domestic Water ■ Bridge ❑ Sanitary Sewer ❑Storm Sewer ■Solid Waste/Recycling 2. Does each system checked above have an approved Capital Facilities Plan? 3. Do the Capital Facilities Pians meet all requirements found below? ❑ YES ❑ NO ❑YES ❑ NO I If you do not meet any or all of the above requirements, contact the Public Works Board, at (360) 725-5000. Planning requirements for jurisdictions not planning under the Growth Management Act a. The jurisdiction has adopted plans for all of the systems e. it owns. b. The plans provide an inventory of major system f. components, show their locations and capabilities, and assess the overall capital needs for the systems The plans identify, prioritize, and coordinate major capital improvement projects over a six-year period. c. The plans estimate capital project costs and/or identify financing alternatives for each project identified. h. d. The plans have been updated in the las' ix (6) years. (The Board recommends at least once every two years.) g. The planning process provides opportunity for early and continuous public participation The plans must be consistent with and be elements of the Comprehensive Plan formally adopted by the governing body of the local jurisdiction. The plans must be consistent with the Comprehensive Plans of neighboring jurisdictions. The plans must forecast future needs for the capital facilities; show location and capabilities of expanded or new capital facilities. The Board requires that special purpose districts show consistency with the Comprehensive Land Use Plans of the jurisdiction(s) in which they provide service. 2003 PWTF Construction Application Forms 4 H. For special purpose districts within counties, cities, or towns involved in Growth Management planning. The Legislature requires the Public Works Board to collect the following data. (This data has no impact on the eligibility or rating of this application.) 1. Have the timelines for adopting its Comprehensive Plan been met by the jurisdiction in which this district operates? 2. Have the timelines for adopting its Development Regulations been met by the jurisdiction in which this district operates? 3. Has the Growth Hearing Board issued a Finding of Non - Compliance or an Invalidity Order against the jurisdiction in which the district operates? If "YES", when is this expected to be resolved? ✓ YES ❑ NO ❑ NO ✓ NO ✓ YES ❑ YES 2003 PWTF Construction Application Forms 10 SECTION IV: PROJECT NEED Total Points for Need = 40 Note: This is a competitive application process. * All questions are important and must be answered. * Fill out all questions completely. ... N pints will L_ awarded for ...-a.-.......red questions. �w points will be- awa�uCu ww unanswered yu�auvna. Identify the component(s) of the system(s) affected by the proposed project. Check all that apply. (6 points maximum) Bridge/Road Domestic Water Sanitary Sewer ❑ Principal Arterial Minor Arterial 1 Major Collector ❑ Minor Collector ❑ Local/Other ❑ Supply/Source - Primary t 1e Supply/Source ❑ Treatment ❑ Storage ❑ Transmission ❑ Distribution ❑ Treatment Interceptor/Trunk Line ❑ Pump/Lift Station ❑ Collector ❑ Telemetry/Equipment Ldpgrade ❑ Reclaimed Water/Water C Reuse O Telemetry/Equipment Upgrade ❑ Conservation/Other O Conservation/Other Storm Sewer Solid Waste/Recycling 1 Storage/Detention ❑ Treatment ❑ interceptor ✓ Collector ❑ Other ❑ Waste Reduction/Recycling ❑ Remedial Action ❑ Final Disposal ❑ Transfer Station ❑ Other 2003 PWTF Construction Application Forms 11 B. Project Need (34 points maximum) Describe in detail why the local government intends to complete this project. Describe the seriousness of the problem(s) you are proposing to solve and the benefit you wish to achieve with this project. Describe in specific terms the threat to public health -safety -security, the environment, or the local economy that the project will avert, or describe the opportunity that the local government will capture by taking the proposed action at this time. Whenever possible, identify: 1. Any official orders or requirements that impact the need for this project; 2. The number of people who are or will be affected; 3. The impacts that the existing situation has or will have on those people; 4. The impacts that the existing situation has or will have on system operation and expenses; 5. The impacts that the existing situation has or will have on the environment and endangered species; 6. The studies, reports, or other materials that document the situation and its impacts or potential impacts; 7. Any other information/data that will put the need for the project in clear perspective. (Attach additional pages if necessary. Do not submit studies, plans, reports, or other documents.) , The City of Yakima is requesting a $242,000 pre -construction loan from the Public Works Trust Fund to continue and complete the River Road Improvement Project design. In Phase I of the project, PWTF loan dollars will be used for the design of approximately 6,640 linear feet of 27" sewer main trunk line underneath River Road from North 16th Avenue to North 40th Avenue. If funds allow, Phase II of the project will extend the trunk line another approximate 5,730 linear feet from North 16th Avenue to North 6th Avenue. addition to the sewer service line design by PWTF pre -construction funds, future construction will include 3 million in road improvements that have been funded by a grant from the state Transportation --linprovement Board (TIB). TIB funds will widen River Road from 16th Avenue to Fruitvale Boulevard, and will improve the road from a 21 -foot width to a three -lane roadway of 40 feet, with extra lane width for a shared bike lane and sidewalks on both sides. The project will also provide lighting; ADA compliant wheelchair ramps, storm drainage catch basins and a drainage system will be added to the entire project. The PWTF request is part of a comprehensive improvement project to serve economic development needs m the community. The River Road development area provides access to one of the largest industrial areas in the Yakima Urban Area, and now includes property that is proposed for development as a regional shopping center. Truck routes use the freeway interchange at SR 12 and 16th Avenue, or SR12 and 40th Avenue to access River Road. The project area has developed as a commercial and industrial area important to the fruit shipping and freight distribution industry. Large warehouses, fruit packing and storage facilities characterize the most popular use of the area. One of the largest businesses in the area is the ACE Hardware regional distribution center. Truck traffic constitutes over 10% of the average traffic with peak shipping period being much higher. In 1994, the Washington State Freight and Goods Transportation System estimated an annual average of 300,000 to 500,000 tons of goods travel this route annually, garnering a "T3 Route." Despite the productivity of the area, continued development is at -risk without the provision of adequate infrastructure. The pavement is broken and alligatored with many patched utility cuts and serious structural failures. Any new large-scale businesses must have access to the city's wastewater system due to increased environmental regulations. The City of Yakima and Yakima County are in the midst of a recessive economic cycle. In the past 18 months, number of high profile businesses have closed or announced they are leaving the community. These Aures will result in the loss of hundreds jobs. While the immediate impact on the city will be a significant joss in tax revenue, these closures are indicative of the larger regional problems of high unemployment, high poverty, and lack of living -wage jobs. These chronic problems have been further exacerbated by the continued downturn in the agriculture and timber industry, both which are significant contributors to the regional economy. 2003 PWTF Construction Application Forms 12 Yakima's depressed economy stands in stark contrast to the statewide economy, and economic strength of its most well known region, the Puget Sound. • The most reg .,nt unemployment rate for Yakima MSA was 14.3%, compared to 5.7% for Washington S' 4.7% for U.S., and 3.8% for Seattle -Bellevue -Everett PMSA. • The 2001 median family income for the Yakima MSA is $39,700 compared to $52,200 nationally, and $72,200 for Seattle -Bellevue -Everett. Yakima has been declared an Economically Distressed Area by both the state and federal governments, contains one of only six State Community Empowerment Zones, and is among 40 federal Renewal Communities. While our community is able to offer significant economic development tax incentives as a result of these designations, our ability to provide adequate infrastructure to serve job creation ventures in technology and manufacturing has been undermined by the recent passage of several tax cutting initiatives and a decrease in local tax revenue during our local economic recession. The community has experienced the exodus of several businesses, some of which have relocated to -as that were prepared to serve them with improved infrastructure, including roads and utilities. These clo4 _ _ es. have resulted in the loss of hundreds of jobs and a significant portion of sales tax and utility revenue to the City. River Road is a priority ..rea for economic development and business retention for the community as it is home to several major employers, as well as several sites planned for development. Our community lacks development sites that are "ready to go." Recognizing the importance of infrastructure to their future productivity, Local businesses and property owners who employ over 1,000 area residents have agreed to contribute $392,000 to provide local match to secure funding for these and TIB partnered improvements along the River Road corridor, a priority site for economic development in the community. These businesses and developers have come forward with pled for financial contributions to Lrnprove the area and address their traffic and utility needs. The list of private partners include: ce Hardware Regional Distribution Center Yakima Theatres Hoitzinger Fruit Ken Hunziker Gray Surveying Arthur Guissi MBK Northwest Development Craig Schultz Construction Ken Lerngang Excavation Jack Frost Yakima Transit Lake Aspen Realty While not a panacea for economic development, a PWTF loan for the River Road Improvement Project will provide significant benefit and progress toward meeting our community's economic development goals of retaining local businesses and recruiting new industry to provide family wage jobs. It is anticipated that the pre -construction funds by the PWTF will be a tremendous start toward leveraging over $50 million in private investment, and, more importantly, create or retain over 500 jobs in the community. 2003 PWTF Construction Application Forms 13 C. Project Scope (Used for contracting purposes/no points awarded) Describe in detail what will be done as part of this project. (Example: Resurface approximately 1.5 ! miles of city streets.) Please provide a map of the project with your application. Phase I Install approximately 6,640 linear feet of 27" sewer main trunk line underneath River Road from North 16th Avenue to North 40th Avenue. Sewer trunk line construction/installation will be conducted in conjunction with River Road Improvements funded with $1,568,000 grant from state Transportation Improvement Board Phase II -- As funds become available Install approximately 5,730 linear feet of 27" sewer main trunk line underneath River Road from North 6th Avenue to North 16th Avenue. D. Project Impacts (not a scored question) Describe in detail how the project will specifically address the issues and problems outlined in the Project Need question (Section IV B). If the project does not completely address all of the needs listed, explain what will be done to completely meet the need. The proposed project will provide sewer service to both existing and new businesses whose growth potential is limited due to a lack of this important utility. The project will assist the development efforts of several property owners, two of whom have committed to funding portions of the local match for the PWTF loan: MBK Northwest and Mercy Enterprises. Of these developers, the MBK efforts will lead to the development of a regional shopping center of at least 800,000 square feet that will provide at least 400 jobs and increased sales tax revenue to the city of up to $500,000. This revenue will help offset the recent losses the city has sustained due to the recent departures of several major department stores. The transportation component of the project (funded by the TIB grant) will widen River Road from a 21 -foot wide asphalt pavement with dirt shoulders to a 40 -foot wide three -lane collector arterial with paved shoulders, sidewalks, lighting, transit stops and stormwater drainage. The project will eliminate road hazards and improve the road surface to accommodate the delicate cargo of soft tree fruit shipping operations, who have reported significant bruising of their product because of the poor condition of the roadway. The project will help prevent further loss of major employers by providing the transportation and utility infrastructure necessary to maintain competitive operations. 2003 PWTF Construction Application Forms 14 SE TI • N • .. r . - ota • mots . jai a • e = 60 General Instructions: There are three components within the Local Management Effort Section: 1 RAaintonanr`c rinortions 2. Administrative, Financial, and Planning 3. Capital Improvements Each component is worth twenty (20) points. a. Each component has two questions, one dealing with past improvements and one dealing with future improvements. Past improvements are worth twelve (12) points and future improvements are worth eight (8) points. b. A restorative option allows the jurisdiction to explain why it did not have four past improvements or is not planning to make four improvements in the future. Examples of when it makes sense to use the restorative option: a. If the system has been formed in the last year, it may not have past improvements. If the situation is adequately explained, the newly formed system may receive all of the points for that question. b. A jurisdiction may not need to make capital improvements to the system in the next five years other than the proposed project. It may receive all of the points for that question if the reason is adequately explained. Important Notes: 1. Do not separate one improvement or activity into multiple components, For example, if four streets are repaved under one contract, then the repavement project is considered one improvement, not four. However, if a system is being upgraded through a number of phases and each phase will be contracted for independently, then each phase is a separate irnprovernent. If you have questions about making this determination, contact your Regional Account Executive. 2. Do not use the same improvement or activity more than once. A pipe replacement is either a maintenance project or a capital improvement project. It cannot be considered both. 3. Jurisdictions applying for storm water system improvements which do not have a storm water utility may use road system improvements to respond to the Effort questions. 4. Use specific dates. Do not use terms such as "recently", "in the past few years", "ongoing", or "yearly"; etc. 5. Cite four and only four items in any one answer. The first four items listed in the application will be used to determine the score for the question. 6. Describe the results or impacts the improvement or activity have had or are expected to have on the health and safety of the community, the quality of the environment, the status of the local economy, the performance of the system or its administration, or the service that is provided to the users of the system. 7. If a system is taking over another system, use the "history of the system that is acquiring the system" to respond to the appropriate questions. 2003 PWTF Construction Application Forms 15 A. Maintenance and Operations (20 points maximum) The next two questions relate to the maintenance and operation of the system. When describing each modification, include: 1. When the activity occurred or is expected to happen; 2. What was or will be done; and 3. What impact or result the activity has had or is expected to have on the system/community. a. Describe four (4) distinct activities performed on the system between January 1, 1997 to application due date that maintained or improved the system's reliability and/or performance or describe on-going activities that ensure the system's reliability and/or performance. (12 points maximum) (Use additional space if necessary.) What: A mainframe computer system for operational and quality control was added to the wastewater plant with an upgrade for the Y2K problem. The Yakima Regional Wastewater Treatment Plant upgraded the Supervisory Control And Data Acquisition (SCADA) computer system to a more modern SCADA system to keep up with current data handling technology. This upgrade cost $153,000. When: Fall 1999 Impact: This secondary upgrade benefited the division by further modernizing the plants ability to archive information, generate real time responses after equipment parameter changes, and provide a truly seamless network between multi -station interface terminals. However, this upgrade revolved around having a functioning SCADA system to continue data handling and acquisition. At the turn of the millennium, the system would not have functioned. Control of the plant could not be maintained given the situation. Therefore, it was critical that this upgrade take place. 2003 PWTF Construction Application Forms 16 What: TAI 1.' L A .� s -....+i. Code ,7,. RATA(''\ ')94 67 deals with �-,, f n. ♦♦Llai. YY asl 111 1011 r t11L11 L1J 11 ' 0LtC try t.� L7v-vI 4 a1J wiu1 rcquir CllILCI 11 for a 110LCJJ Safety Management Plan. This mandated requirement was completed in December 1997. The plan concerns health and safety, new procedures pians and policies developed to meet those requirements for a better and safer working environment. The Process Safety Management Plan and the Hazard Communication Program were researched and implemented to satisfy these new laws. When: Fall 1997 Impact: Wastewater treatment plants typically contain a number of different processes that introduce the usage and handling of chemicals that are either dangerous or hazardous. The Process Safety Management Plan was developed to address the use and storage of these chemicals to ,nsure the safety of the employees and the public. However, further benefit was derived from this plan. The plan forced the construction of building and areas that allow the chemicals to be organized and stored for easier inventory and eliminated redundant purchasing of misplaced chemicals. The cost savings fnr imnlamanting this plan amnnntc to annrnximately $5,001 annnaily. Tn arlrlitinn to tho afore mentioned benefits, the plan also includes many other aspects of safety as it relates to the plant that include: • Employee Participation for education of hazards • Process Hazard Assessment where proposed activities are reviewed to ensure overall safety of the activity • Process Safety Information on the specific hazards of all chemicals • Operating Procedures where written policies are maintained and are under review • Contractors Under Process Safety Management to regulate compliance by persons not employed by the city yet on city grounds. • Incident Investigation of situations where unsafe work has occurred • Emergency- Planning and Response for emergency personnel in case of an emergency **************************************************:r****************:f :F****:N*****]FSC W'nat: The city organized the existing Material Safety Data Sheets (MSDS) program for all chemical on site into the Hazard Communication Program. When: Fall 1997 Impact: Utilizing the MSDS sheets, a plan was created to specify how city employees would formally interact with these chemicals. This plan is known as the Chemical Hygiene Plan. The plan uses the MSDS and looks at the city's laboratory resources to create procedures for handling, small quantity spill clean up, personal protective gear, emergency procedures, acute and chronic toxicity data and the tracking of information and a whole range of related safety aspects. Before the Chemical Hygiene Plan was implemented, the MSDS sheets were poorly organized and information was difficult to obtain. This resulted in slower response time to several emergency situations where information was needed quickly and could not be obtained in a timely manner. Additionally, safety issues concerning proper storage of chemicals are now considered and in-place that removes the chance of accidental mixing of dangerous chemicals. 2003 PWTF Construction Application Forms 17 What: The Union Gap drain line required extensive effort to remove problem vegetation. When: 1999 Impact: For years along a storm drain line in Union Gap, a tree thicket had grown on or near the top of the pipe. A city easement was in place for the maintenance of this pipe and it was frequently rodded by wastewater personnel to clear the obstructing tree roots. Last year after a cost study, it was revealed that the expense to remove the trees would be more cost effective than the yearly rodding by the city. Utilizing a local tree removal business already under a city contract, the trees were removed. After this, herbicide was applied to the remaining in ground stumps to further discourage future growth. An inspection of the drain line today reveals that all the trees have be eradicated. This effort will save thousands of dollars and many man-hours of labor. Wastewater personnel can now be diverted to other areas of responsibility throughout the city. b. Describe four (4) distinct activities to be performed on the system from application due date to January 1, 2007 that will maintain or improve the system's reliability and performance. (8 points maximum) (Use additional space if necessary.) What: The City of Yakima has taken aggressive action toward joining the AIMMS computer system and a Geographic Information System (GIS) with high-end Global Positioning System (GPS) equipment. When: Spring 2004 Impact: The main thrust of this union is the gathering of information critical to current and especially future collection system planning. Due to limited budgetary funds, we are able to allocate resources where they can most effectively have an impact for the community. This effort will be instrumental in supplying a wealth of information to engineers and planners for the future expansion of the system. Currently, there are roughly 11,000 manholes in the city system. About 500 of the sewer manholes have been measured and recorded using the GPS equipment. This data was gathered on pipes greater than 12" in diameter as these are most critical to future planning for capacity. We anticipate the remaining smaller pipes will be cataloged over the next 3-5 years. ********************************************************************************* What: The City of Yakima will acquire a Peterbilt tractor to more effectively and efficiently haul biosolids product off treatment plant grounds. When: Spring 2003 Impact: The City of Yakima's Bio -solids Program is a fundamental part of the operation of the wastewater treatment plant. Bio -solids are continuously produced from the wastewater processes. This material must be hauled by tractor -truck and trailer to our contracted agricultural site 30 minutes from the plant. Currently two trailers are capable of hauling our bio -solids but one tractor. With two tractors, it is now possible to haul more biosolids. 2003 PWTF Construction Application Forms 18 Wnat: A refit for wastewater headworks including the repair of the existing storage hopper and the addition of an enhanced vibratory system. When: Fall 2006 Impact: The current storage hopper has minor structural defects that need to be welded or replaced. A new vibratory system will increase the efficiency of the grit removal by as much as 50%. The cost of this addition is estimated at $312,000. ********************************************************************************* What: Replace trickling filters from current river rock media to plastic media. When: Summer 2005 Impact The two trickling filters currently have river rock media beds_ This material has served the city well but in an effort to achieve better treatment of wastewater, the rock will be exchanged for contemporary plastic media. Since the efficiency of any trickling filter is a function of available surface area of the media, the replacement of the media will bring about 12.5% greater waste strength removal than the rock media. In addition, more surface area means more wastewater treatment in less time at a reduced cost. Restorative If the system has not performed four (4) distinct maintenance and operations activities in the past or i:. not planning to undertake four (4) activities in the near future, explain why. Not Applicable B. Administrative, Financial, and Planning Operations (20 points maximum) The next two questions relate to administering and financing the system. When describing each modification, include: 1. When the activity occurred or is expected to happen; 2. What was or will be done; and 3. What impact or result the activity has had or is expected to have on the system/community. a. Describe four (4) distinct activities/modifications made to the system between January 1, 1997 to application due date that improved its financial or administrative status, or describe on-going actions that ensure financial or administrative status, or describe planning processes undertake^ to ensure the system operates properly or is in compliance with applicable regulatior (12 points maximum) (Use additional space if necessary.) 2003 PWTF Construction Application Forms 19 What: The City of Yakima developed a Respiratory Protection Plan and continues to administer and update this plan. When: Update in 1997 and every year to present Impact: This program is designed to protect employees that may be exposed to airborne chemicals. Employees are tested to ensure they can wear protective respirators and self- contained breathing apparatus. They are also tested to determine if their level of physical fitness allows them to wear protective equipment for long periods. Employees are trained on selection of the proper types of respiratory protection equipment, how to wear the equipment and how to maintain the equipment. The proper protective equipment is provided to the employees. This plan is a must for safety for without a formal program, the potential for death or injury is high from our applications for chlorine and sulfur dioxide. The staff would be at risk due to potentially ill-fitting equipment, a lack of physical conditioning, or selecting improper equipment for use with the gas. If this program were not in place, the city's self-insured liability would increase unnecessarily, other insurance premiums would rise immeasurably as accidents, and injuries occurred. What: The City of Yakima developed a Confined Space Entry Program and continues to administer and update this plan. When: Update in 1997 and every year to present Impact: This program is designed to protect employees in areas that are difficult to enter and exit easily, and may have a toxic or explosive atmosphere. Employees are trained in how to test confined spaces for oxygen levels, explosiveness, and toxicity. Proper protective and retrieval equipment is provided and training is provided on how to use the equipment. Employees are trained on the proper confined space permit procedures. If this program were not in place, the city's self-insured liability would increase unnecessarily, other insurance premiums would rise immeasurably as accidents, and injuries occurred. ************************************************************************************ What: The City of Yakima developed a Hearing Conservation Program and continues to administer and update this plan. When: Update in 1997 and every year to present Impact: This program is designed to protect employees from hearing loss. Employees who are exposed to loud noises are provided with yearly hearing tests and training on hearing conservation. Earplugs and other hearing conservation devices are provided. If this program were not in place, the City of Yakima would have the potential for many work loss claims associated with hear loss from extreme decibel equipment and environments. 2003 PWTF Construction Application Forms 20 What: The City of Yakima was required to create a Bloodborne Pathogens Program (OSHA Bloodborne Pathogens Standard, 29 CFR 1910.1030) and continues to administer and update this pian. When: Update in 1997 and every year to present Impact: This program is designed to protect employees that may be exposed to bloodborne diseases. Training is provided on personal protective equipment, decontamination procedures, and operational procedures to avoid exposure. Protective equipment is provided. This program is important because it satisfies compliance with federal law requiring such a program. It also reduces disease expose possibilities to the staff through education and training. b. Describe four (4) distinct activities/modifications to be made to the system from application due date to January 1, 2007 that will maintain or improve its financial or administrative status or describe four (4) planning documents that will be prepared in the next five years. (8 points maximum) (Use additional space if necessary.) What: The Wastewater Division is planning to institute an ergonomics plan involving all job descriptions. When: Spring 2005 Impact: It is anticipated that when the plan is created and implemented that on-the-job injuries from repetitive motion will be nearly eliminated. This will reduce the city's liability and cost for these injuries that are a growing problem in the workforce. *******************:r*****x*********************************************** A-** What: The Wastewater Division is planning to create a slip, trip and fall prevention plan. When: Spring 2004 Impact: Slips, trips and falls account for approximately 65% of all injuries at the Wastewater plant. The cost to the city for these occurrences is lost time, productivity, other expenses associated with medical care of the injured worker. This plan, in its final form, will reduce the chance of injury from this hazard thus relieving insurance and medical cost to the employee and the city. 2003 PWTF Construction Application Forms 21 What: The City of Yakima will implement an electronic scanning format for invoice and purchasing documentation. When: Fall 2007 Impact: The new electronic scanning of purchasing documents will be a revolutionary change from the way in which this department and all city departments now create, process and store these forms. It is anticipated that for more efficiency, less space allotted to storage, and centralized control of purchasing documents; this initiative is the complete solution. Any storage fees that are now taxing the city funds will be eliminated by this application of this program. Of greatest concern is the potential loss of records due to fire or other disaster. With this program in place, the records will be reproducible in spite of an event of this magnitude. ************************************************************************************ What: The City of Yakima is embarking on a fully delegated pretreatment program. When: Fall 2003 Impact: Summer 2002, the Yakima's Pretreatment Program is expected to fully mature and take on full delegation status. The program up to this point has been one of partial delegation, with Ecology overseeing the administration of discharge permits for businesses. Ecology also claims fees for administrative costs under the current arrangement. However, the full delegation of the program will expand the rewards and responsibilities of the city to include the aggregate of the program. This program will mean annual revenue of approximately $500,000. However, this comes with significant allocation of new staff, equipment, and resources. Pretreatment discharge permit writing will certainly be a major portion of the expanded effort. Extensive time and effort will be required in researching and working intimately with the business community to make a smooth transition from Ecology to the city. The benefit to the city in advocating this change is many faceted. All fees associated with the program will be added to the city's coffers. Control of the program and better management of the industrial wastewater stream will result as well resulting in less potential wastewater plant toxicity events. Restorative If the system has not completed four (4) distinct activities/modifications in the past or is not planning to undertake four (4) distinct activities/modifications in the near future, explain why. Not Applicable 2003 PWTF Construction Application Forms 22 C. Capital Improvements (20 points maximum) The next two questions relate to capital improvements for the system. When describing each modification, include: 1. When the activity occurred or is expected to happen; 2. What was or will be done; and —•---/-- —"-- vV I ICU 11 tJclk.L yr rcjun 1.11G1V a%,Uvny IIQJ 1IQU 01 IJ GII�JCI,LGU LV IIQVG 011 1.1 IC JyJLIII/L..UIIIIIIUIIILy. a. Describe four (4) distinct capital projects made to the system between January 1, 1997 to application due date that maintained, improved, or expanded the system. (12 points maximum) (Use additional space if necessary.) What: City of Yakima conducts a yearly analysis of leaking manholes. Repairs are made only as the bucLet will allow. When: 1998, 1999, 2001 Impact: The City of Yakima's Manhole Rehabilitation Program has successfully repaired approximately 15 manholes per year to mitigate groundwater inflow and infiltration. The consumption of hydraulic capacity by liquids other than wastewater is always of concern since plant upgrades are very expensive and should not be brought about by factors other than urban growth. The City of Yakima is not unlike many cities in the sense that there are portions of its wastewater infrastructure that are simply worn and tired with age. In addition to age, the constituents of wastewater are such that pumps, pipes, fittings, structures and equipment must endure a harsh, corrosive environment. These factors combine to eventually break down even the most robustly designed system. This ongoing project is revisited yearly. What: The slip lining of the industrial waste line at the wastewater treatment plant. When: 1999 Impact: The slip lining of this line rectified a problem with the last 250 feet of industrial waste line. The aged condition of the pipe was evident from it , :; tration of groundwater and the escape of industrial wastewater to other venues. Not only was the pipe upgraded but a valve box was also installed for better access. The $200,000 project was a success and future modifications are planned for this system. The estimated cost of alternative repair of this pipe ran over $400,000 using conventional open trenching and pipe laying. These monies could be used elsewhere. 2003 PWTF Construction Application Forms 23 What: Over $200,000 was spent on a truck (replacing an older vehicle) that has the ability to remove debris to a storage tank and also clean sewer lines with a technique called "hydro - cleaning". When: 1998 Impact: An important task for the Wastewater Collection staff is the removal of debris and occluding material from city sewer lines. Trucks that have this capacity have been used by the city for many years. The basic theory behind "hydro -cleaning" is a reeled hose with a jet nozzle that is employed in the offended pipe. High pressure is applied to the water charged line and the nozzle with hose travels through the blockage area forcing the material to dislodge and open the pipe. The new truck is significantly improved over the previous model. The truck has a reservoir that supplies the water for the "hydro -cleaning". The new truck comes standard with 60% more volume in the reservoir than the older model. This will allow longer cleaning times before a refill is necessary in addition to more volume for debris that is aspirated from sewer lines or storm drains. This will result in less man-hours cleaning drains and spills. What: The trickling filters at the Yakima Wastewater Treatment Plant were upgraded with gear drive mechanisms with electronic variable frequency drives. When: 2001 Impact: The upgrade to gear drive mechanisms allows the application of wastewater to the media bed to take place at a rate decided by the staff. The prior technology allowed no variation in the flow. The essential meant that only a single treatment option was available for the waste stream. With this new system in place, it is now possible to vary the flow to maximize efficiency of varying strengths of wastewater. The more time that the wastewater spends in contact with the media, the more efficient the treatment. This helps reduce wear on other treatment equipment later in the process. b. Describe four (4) distinct capital projects that will be made to the system from application due date to January 1, 2007 that will maintain, improve, or expand the system. (You may include this project among the four.) (8 points maximum) (Use additional space if necessary.) What: The current Sharples dewatering centrifuge needs replacement. Efficiency as measure by the amount of polymer needed per dry ton of biosolids product is steadily declining. When: 2004 Impact: The outcome of replacing the centrifuge will be one where efficiency of the dewatering process will increase to an acceptable level of cost versus run time. The biosolids product will be drier, weighing less, and will therefore require fewer loads to the field for application. The result is fewer man-hours spent handling the biosolids and more quantity land applied. 2003 PWTF Construction Application Forms 24 What:What: The Wastewater Division ,c planning the rnnstrllction of an ad itional secondary clarifier. --- - ------.. _--- --• ------ - r--_� .b ..._.._...._......_.,_...,...4...,......._.,�.�. �,....,.L..1L..� �l�l�ll�l. When: 2007 Impact: Because this Division must be in a position to stay ahead of urban growth, construction project is being planned. Engineering research has uncovered the need for the addition of a secondary clarifier in the next five years, The projected cost for this endeavor is .pJ.G iluillUIL uunct1J. iiuee leatuHs ale cir.eu Ior IRIS prujecteu. 1. Druay or me flows into the secondary clarifiers indicate that 78% of hydraulic capacity is currently utilized. 2. Conservative estimates of the future peak hour flows bear out that there would be insufficient hydraulic capacity to adequately treat wastewater effluent in the future. 3. Washington Dept. of Ecology requires a redundancy of systems that is not addressed without the addition of the new clarifier. ************************************************************************************ What: Activated biudge Aeration Basin No. 4 needs constructive repair to the concrete floor to be __, oper a tii;i is31. When: 2002 Impact: Engineering consultants recommend the repair of Aeration Basin #4 in the next five years. This project is expected to cost $675,000. After a full review of the structural integrity by a firm specializing in geotechnical engineering evaluations, the concrete spalling and cracking of the footings and floor slabs indicate that previous attempts at repair were not entirely successful. The situation calls for a large scale refurbishing effort to halt further deterioration. If nothing is done, the consequences will soon require a new basin costing $2.^ - million dollars. The savings that the repair affords the city can be utilized in other areas other projects. {......*;........i..a......i..L.La..L.............L......a..a.4.4..4..a.......a..........s.......*;..a..a.a....i...a...............................a.************** .*;t***** What: This application is dedicated to achieving funding for the River Road Sewer Project. The thrust of this effort is to provide sanitary sewer infrastructure to a portion of the River Road Neighborhood between 16th and 38th Avenues. JA complete narrative of this proposed initiative is contained in this document. When: 2003 Impact: In January 2001, the City was awarded a $1,568,000 grant from the state Transportation Improvement Board (TIB) for the River Road Development Project. TIB funds will be used to widen River Road to include dedicated left turn lanes in each direction, and the installation of traffic signals from North 16th Avenue to Nor`!-: 38th Avenue. Proposed improvements to enhance economic development efforts in this area of the City also include the provision of sewer service along this corridor. The most efficient method of initiating this service is to install the utility lines in coordination with the road construction project. This minimizes access problems for businesses by coordinating one construction period for the entire prui _ and extends the life of the road improvements by not having to open up the street to install the sewer pipe later. Restorative If thp_ systp.m hag not nmmpkktprl fru it (4) dictinrt capital nrn ortc in Via pact or is not nlanninr to undertake four (4) distinct capital projects in the near future, explain why. Not Applicable 2003 PWTF Construction Application Forms 25 WETLANDS DISCLOSURE FORM (GOVERNOR'S EXECUTIVE ORDER 90-04) Is there a wetland, as defined by either U.S. Fish and Wildlife or the Clean Water Act, on the site or within 200 feet? U.S. Fish and Wildlife Definition For purposes of this classification wetlands must have one or more of the following three attributes: (1) at least periodically, the land supports predominantly hydrophytes, (2) the substrate is predominantly undrained hydric soil, and (3) the substrate is nonsoil and is saturated with water or covered by shallow water at some time during the growing season of each year. Clean Water Act Definition Those areas that are inundated or saturated by surface or groundwater at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions. Wetlands generally include swamps, marshes, bogs, and similar areas. Washington State Four -Tier Wetlands Rating Category: (If yes, mark all that apply.) Categories I, Are any wetland mitigation measures proposed to avoid impacts from this project? IV If yes, please describe. Will these mitigation measures result in no net loss of wetlands? Information on this disclosure form was provided by: Name: Robert J. Desgrosellier Title: Senior Engineer Phone Number: 509-575-6228 Date: 2/14/03 2003 PWTF Construction Application Forms 26 AP 1 A WHEREAS,E. Fhe G y#:cif Yakima is applying to the Washington State Public Works Trust Fund program for a low- interest loan for an eligible project; and WHEREAS, RCW 43.155.070 requires that applicants planning under RCW 36.70A.040 must have adopted comprehensive plans in conformance with the requirements of chapter 36.70A RCW, and must have adopted development regulations in conformance with the requirements of chapter 36.70A RCW; and WHEREAS, RCW 70.95 requires a comprehensive Solid Waste Management plan adopted by the city or county; and WHEREAS, RCW 43.20.050, requires that applicants have a current water system plan; and WHEREAS, RCW 43.155.070 requires that county and city applicants must have adopted the local optional one- quarter of one percent Real Estate Excise Tax, as described in Chapter 82.46 RCW; and WHEREAS, the local governing body has approved submission of this application for a Public Works Trust Fund ban; and WHEREAS, the applicant recognizes and acknowledges that the information in the application forms is the only information which will be considered in the evaluation and rating process. Incomplete responses will result in a reduced chance of funding. In order to ensure fairness for all, the Public Works Board does not accept any additional written materials nr permit applicants to make presentations before the Board; and WHEREAS, the information provided on the wetlands Disclosure Form is accurate to the best of the local government's knowledge and ability; and WHEREAS, it is necessary that certain conditions be met as part of the application process; and WHEREAS, RCW 43.155.060 requires that the project will be advertised for competitive bids and administered J' L standard local J..._ J dc;c;dlding to standard local procedure; and WHEREAS, the loan will not exceed the maximum amount allowed by the Board of eligible costs incurred for the project; and WHEREAS, any loan. arising from this application constitutes a debt to be repaid, and (person/title) [Rita Ax aj, City FTnaiice 0itectot has reviewed and concluded it has the necessary capacity to repay such a loan; and WHEREAS, the information provided in this application is true and correct to the best of the government's belief and knowledge and it is understood that the state may verify information, and that untruthful or misleading information may be cause for rejection of this application or termination of any subsequent loan agreement. NOW THEREFORE, (name of local government) T'he City of Yakfina certifies that it meets these requirements, and further that it intends to enter into a loan agreement with the Department of Community, Trade and Economic Development, on behalf of the Public Works Board, provided that the terms and conditions for a Public Works Trust Fund loan are satisfactory to both parties. Signed: \ \-\‘‘-\_.--:--.. Richard A. Zais Title: City Manager Phone Number: (509) 575-6040 :. ; , , 'b Date: -Mon-J Za r a.®a.3 ,. . •.._ ;. ATTEST: Karen Roberts, City:clerk` ` _ 2003 PWTF Construction Application Forms 27 CERTIFICATION BY PREPARER OF APPLICATION (Staff Member or. Consultant) WHEREAS, Robert J. Desgrosellier has prepared this application for a Washington State Public Works Trust Fund loan; and WHEREAS, the preparer recognizes and acknowledges that the Information in application is the only information that will be considered in the evaluation and rating process. Incomplete responses will result in a reduced chance of funding, and that in order to ensure fairness for all, the Public Works Board does not accept any additional written materials or permit applicants to make presentations before the Board; and WHEREAS, the information provided in this application is true and correct to the best of the preparer's belief and knowledge; and NOW THEREFORE, Robert J. Desgrosellier recognizes and acknowledges the above declarations and certifies that this application meets the above requirements. Signed: Title Phone Number: ate: ATTEST: Senior Engineer (509) 575-6228 2003 PWTF Construction Application Forms 28 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. /3 For Meeting Of: March 4, 2003 PURPOSE: Consideration of a resolution authorizing the Citi- Manager to execute documents and agreements pursuant to a loan application to the Washington Public Works Trust Fund for S242,000 to design the River Road Development Project. SUBMITTED BY: Doug Mayo, P.E., Wastewater Division Superintendent K. Wendell Adams, P.E., City Engineer /-i--;/1 CONTACT: Doug Mayo, P.E., 575-6077 K. Wendell Adams, P.E., 575-6096 SUMMARY EXPLANATION: The Wastewater and Engineering Divisions of the City request permission to apply for a $242,000 0.5% interest loan from the state Pubhc Works Trust Fund for design of the River Road Development Project. Phase I of the sewer project will provide for a 27" main line along River Road from 16`h Avenue to approximately 38th Avenue. Phase II of the project would provide for sewer from 6th Avenue to 16th Avenue. Although a construction application was unsuccessful last year, if this design funding request is successful, it may make a future construction loan request more likely. In January 2001, the City was awarded a S1,568,000 grant from the state Transportation Improvement Board (TIB) for the River Road Development Project. TIB funds will be used to widen River Road to include dedicated left turn lanes in each direction, and the installation of traffic signals from North 16th Avenue to North 38th Avenue. Proposed improvements to enhance economic development efforts in this area of the City also include the provision of sewer service along this corridor. The most efficient method of initiating this service is to install the utility lines in coordination with the road construction project. This minimizes access problems for businesses by coordinating one construction period for the entire project, and extends the life of the road improvements by not having to open up the street to install the sewer pipe later. TIB funds, providing for the majority of the matching funds, also consists of commitments for easements and cash contributions from private property owners along the project area who committed to assist with financing the improvements m 2000. Debt service for the project is proposed to come from Wastewater Division utility revenues. The River Road Development Project is consistent with the Capital Improvements Plan for both the Engineering and Wastewater Divisions. Construction funds will be,pursued in the PWTF loan application process later this year. Resolution Z_ Ordinance _ Contract Other: Loan Application Funding Source: Washington State P the Wo,i ks Trust Fund Approval for Submittal: er STAFF RECOMMENDATION: Staff recommends approval of the resolution. COUNCIL ACTION: