HomeMy WebLinkAboutR-2003-003 Outside Training Agencies Service AgreementsRESOLUTION NO. R-2003 0 3
A RESOLUTION authorizing and directing the Fire Chief of the City of Yakima Fire
Department to execute training service agreements that are
substantially in accord with the terms and conditions of the attached
form training service agreement in order to obtain professional
training services during 2003.
WHEREAS, the City of Yakima Fire Department requires professional training
services for various training programs during 2003; and
WHEREAS, the City Council has approved funding of approximately $22,000.00
for these professional training services in the 2003 budget of the Fire Department; and
WHEREAS, the Fire Department desires to hire, through training service
agreements, instructors and training providers to provide these training services; and
WHEREAS, the training service agreements would be in substantial accord with the
terms and conditions of the attached form training service agreement; and
WHEREAS, the City Council of the City of Yakima deems it to be in the best
interest of the City of Yakima to authorize the Fire Chief to execute training service
agreements that are substantially in accord with the terms and conditions of the attached
form training service agreement in order to obtain professional training services during
2003, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Fire Chief of the City of Yakima is hereby authorized to execute training
service agreements that are substantially in accord with the terms and conditions of the
attached form training service agreement in order to obtain professional training services
during 2003. rK
ADOPTED BY THE CITY COUNCIL THIS % day of ..j14AV . , 2003.
ATTEST:
City Clerk
YFD/rm
12/31/2002
Mary Place, Mayor
TRAINING SERVICES AGREEMENT
THIS TRAINING SERVICES AGREEMENT (hereinafter "Agreement") is made and
entered into by and between the City of Yakima, a Washington State municipal corporation
(hereinafter the "City"), and
(hereinafter the "Consultant").
WHEREAS, the City of Yakima Fire Department needs professional services to provide
specialized training regarding
WHEREAS, the Consultant has experience and expertise regarding
, and agrees to perform related training services for the City
under the terms and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, conditions, promises, and
agreements set forth herein, it is agreed by and between the City and the Consultant as follows:
1. Scope of Training/Services/Materials. The Consultant shall provide training services in
accordance with attached and incorporated Exhibit "A".
2. Consideration. The City agrees to provide the Consultant a total of not more than
as full compensation for all training services performed under and pursuant to this Agreement.
The consultant shall submit satisfactory documentation/invoice evidencing said services to the
Deputy Chief following completion of services. The City shall make payment to the Consultant
within thirty (30) calendar days upon receipt of the documentation/invoice. All payments are
expressly conditioned upon the consultant providing training services hereunder that are
satisfactory to the city.
3. Term of Agreement. The term of this Agreement shall commence upon full execution by
all parties and shall continue until all requested training services have been satisfactorily
performed by the Consultant, unless sooner terminated by either party in accordance with
Section 16 of this Agreement.
4. Status of the Consultant. The Consultant and the City understand and expressly agree
that Consultant is an independent contractor in the performance of each and every part of this
Agreement. The consultant and its officers, employees, agents, instructors, and subcontractors
shall make no claim of City employment nor shall claim any related employment benefits, social
security, and/or retirement.
5. Taxes and Assessments. The consultant shall be solely responsible for and shall pay all
taxes, deductions, and assessments, including but not limited to federal income tax, FICA, social
security tax, assessments for unemployment and industrial injury insurance, and other deductions
from income which may be required by law or assessed against either party as a result of this
Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement,
the Consultant shall pay the same before it comes due.
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6. Non -Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate on the basis of race, age, color, sex, religion, national origin, creed, marital status,
political affiliation, or the presence of any sensory, mental or physical handicap. This provision
shall include but not be limited to the following: employment, upgrading, demotion, transfer,
recruitment, advertising, layoff or termination, rates of pay or other forms of compensation,
selection for training, and the provision of services under this agreement.
7. The Americans with Disabilities Act. The consultant agrees to comply with the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA), and its implementing
regulations. The ADA provides comprehensive civil rights to individuals with disabilities in the
area of employment, public accommodations, state and local government services, and
telecommunications.
8. Compliance with Law. The consultant agrees to perform all training services under and
pursuant to this Agreement in full compliance with any and all applicable laws, rules, and
regulations adopted or promulgated by any governmental agency or regulatory body, whether
federal, state, local or otherwise.
9. No Insurance provided by City. It is understood the city does not maintain liability
insurance for the Consultant and/or its officers, employees, agents, instructors, and/or
subcontractors.
10. Indemnification and Hold Harmless (Optional clause depending on the nature of the
training services and the amount of required compensation). The consultant shall defend,
indemnify, and hold harmless the City, its elected officials, agents, officers, and employees from
and against all claims, causes of action, damages, losses, and expenses of any kind or nature
whatsoever, including but not limited to, attomey's fees and court costs, arising out of, relating
to, or resulting from the Consultant's performance or non-performance of the services, duties and
obligations required of it under this Agreement.
11. Liability Insurance (Optional clause depending on the nature of the training services
and the amount of required compensation). On or before the date this Agreement is fully
executed by the parties, the Consultant shall provide the City with a certificate of insurance as
proof of liability with a minimum liability limit of One Million Dollars ($1,000,000.00)
combined single limit bodily injury and property damage. The certificate shall clearly state who
the provider is, the amount of coverage, the policy number, and when the policy and provisions
provided are in effect (any statement in the certificate to the effect of "this certificate is issued as
a matter of information only and confers no right upon the certificate holder" shall be deleted.)
Said policy shall be in effect for the duration of this Agreement. The policy shall name the City,
its elected officials, officers, agents, and employees as additional insureds, and shall contain a
clause that the insurer will not cancel or change the insurance without first giving the City thirty
(30) calendar days prior written notice (any language in the clause to the effect of "but failure to
mail such notice shall impose no obligation or liability of any kind upon the company" shall be
crossed out and initialed by the insurance agent). The insurance shall be with an insurance
company or companies rated A -VII or higher in Best's Guide and admitted in the State of
Washington.
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12. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be
assigned or transferred in whole or in part by the consultant to any other person or entity without
the prior written consent of the City. In the event that such prior written consent to an
assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of the
Consultant as stated herein.
13. Severability. If any portion of the Agreement is changed per mutual agreement or any
portion is held invalid, the remainder of the Agreement shall remain in full force and effect.
14. Integration. This written document constitutes the entire agreement between the parties.
No changes or additions to this Agreement shall be valid or binding upon either party unless such
change or addition be in writing and executed by both parties.
15. Non -Waiver. The waiver by the Consultant or the City of the breach of any provision of
this Agreement by the other party shall not operate or be construed as a waiver of any subsequent
breach by either party or prevent either party thereafter enforcing any such provision.
16. Termination. Either party may terminate this Agreement, with or without cause, by giving
the other party ten (10) days advance written notice of termination.
17. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and
sent or hand -delivered to the parties at their addresses as follows:
To City:
To the Consultant:
Deputy Chief
Yakima Fire Department
Fire Station No. 1
401 North Front Street
Yakima, WA 98901
or to such address as the parties may hereafter designate in writing. Notices and/or demands
shall be send by registered or certified mail, postage prepaid or hand -delivered. Such notices
shall be deemed effective when mailed or hand -delivered at the addresses specified above.
18. Governing Law. This Agreement shall be governed by and construed in accordance with
the laws of the State of Washington.
19. Venue. The venue for any action to enforce or interpret this Agreement shall lie in the
Superior Court of Washington for Yakima County, Washington.
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CITY OF YAKIMA CONSULTANT
By:
Dennis K. Mayo, Fire Chief
Date: Date:
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 1 0
For Meeting Of: 01/07/03
ITEM TITLE: Resolution Authorizing Fire Chief to Execute Training Service Agreements
between the Yakima Fire Department and Outside Training Agencies
SUBMITTED BY: Yakima Fire Department
CONTACT PERSON/TELEPHONE: Dennis K. Mayo, Fire Chief — 575-6060
Richard Andring, Deputy Chief of Operations— 576-6350
SUMMARY EXPLANATION:
The City of Yakima Fire Department requires specialized professional training services for
various training programs during 2003. The Yakima Fire Department desires to hire, through
training service agreements, instructors and training providers to provide their services to the
department. The City Council has approved funding of approximately $22,000.00 for these
professional training services in the 2003 budget of the Yakima Fire Department. The Yakima
Fire Department desires to provide instruction and training to outside agencies and hopes to
defray costs of the training facility through registrations for classes provided to outside agencies.
This agreement would authorize the Fire Chief of the City of Yakima to execute training service
agreements that are substantially in accord with the terms and conditions of the attached form
"Training Service Agreement" in order to obtain professional training services during 2003.
Training Service
Resolution X Ordinance Contract Other (Specify) Agreement
Funding Source:
APPROVED FOR SUBMITTAL:
STAFF RECOMMENDATION: Approve as submitted
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: