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HomeMy WebLinkAboutR-2003-003 Outside Training Agencies Service AgreementsRESOLUTION NO. R-2003 0 3 A RESOLUTION authorizing and directing the Fire Chief of the City of Yakima Fire Department to execute training service agreements that are substantially in accord with the terms and conditions of the attached form training service agreement in order to obtain professional training services during 2003. WHEREAS, the City of Yakima Fire Department requires professional training services for various training programs during 2003; and WHEREAS, the City Council has approved funding of approximately $22,000.00 for these professional training services in the 2003 budget of the Fire Department; and WHEREAS, the Fire Department desires to hire, through training service agreements, instructors and training providers to provide these training services; and WHEREAS, the training service agreements would be in substantial accord with the terms and conditions of the attached form training service agreement; and WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of the City of Yakima to authorize the Fire Chief to execute training service agreements that are substantially in accord with the terms and conditions of the attached form training service agreement in order to obtain professional training services during 2003, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The Fire Chief of the City of Yakima is hereby authorized to execute training service agreements that are substantially in accord with the terms and conditions of the attached form training service agreement in order to obtain professional training services during 2003. rK ADOPTED BY THE CITY COUNCIL THIS % day of ..j14AV . , 2003. ATTEST: City Clerk YFD/rm 12/31/2002 Mary Place, Mayor TRAINING SERVICES AGREEMENT THIS TRAINING SERVICES AGREEMENT (hereinafter "Agreement") is made and entered into by and between the City of Yakima, a Washington State municipal corporation (hereinafter the "City"), and (hereinafter the "Consultant"). WHEREAS, the City of Yakima Fire Department needs professional services to provide specialized training regarding WHEREAS, the Consultant has experience and expertise regarding , and agrees to perform related training services for the City under the terms and conditions set forth in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants, conditions, promises, and agreements set forth herein, it is agreed by and between the City and the Consultant as follows: 1. Scope of Training/Services/Materials. The Consultant shall provide training services in accordance with attached and incorporated Exhibit "A". 2. Consideration. The City agrees to provide the Consultant a total of not more than as full compensation for all training services performed under and pursuant to this Agreement. The consultant shall submit satisfactory documentation/invoice evidencing said services to the Deputy Chief following completion of services. The City shall make payment to the Consultant within thirty (30) calendar days upon receipt of the documentation/invoice. All payments are expressly conditioned upon the consultant providing training services hereunder that are satisfactory to the city. 3. Term of Agreement. The term of this Agreement shall commence upon full execution by all parties and shall continue until all requested training services have been satisfactorily performed by the Consultant, unless sooner terminated by either party in accordance with Section 16 of this Agreement. 4. Status of the Consultant. The Consultant and the City understand and expressly agree that Consultant is an independent contractor in the performance of each and every part of this Agreement. The consultant and its officers, employees, agents, instructors, and subcontractors shall make no claim of City employment nor shall claim any related employment benefits, social security, and/or retirement. 5. Taxes and Assessments. The consultant shall be solely responsible for and shall pay all taxes, deductions, and assessments, including but not limited to federal income tax, FICA, social security tax, assessments for unemployment and industrial injury insurance, and other deductions from income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, the Consultant shall pay the same before it comes due. Page 1 of 4 Rev 12/04/2002 by rm/yfd 6. Non -Discrimination. During the performance of this Agreement, the Consultant shall not discriminate on the basis of race, age, color, sex, religion, national origin, creed, marital status, political affiliation, or the presence of any sensory, mental or physical handicap. This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision of services under this agreement. 7. The Americans with Disabilities Act. The consultant agrees to comply with the Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA), and its implementing regulations. The ADA provides comprehensive civil rights to individuals with disabilities in the area of employment, public accommodations, state and local government services, and telecommunications. 8. Compliance with Law. The consultant agrees to perform all training services under and pursuant to this Agreement in full compliance with any and all applicable laws, rules, and regulations adopted or promulgated by any governmental agency or regulatory body, whether federal, state, local or otherwise. 9. No Insurance provided by City. It is understood the city does not maintain liability insurance for the Consultant and/or its officers, employees, agents, instructors, and/or subcontractors. 10. Indemnification and Hold Harmless (Optional clause depending on the nature of the training services and the amount of required compensation). The consultant shall defend, indemnify, and hold harmless the City, its elected officials, agents, officers, and employees from and against all claims, causes of action, damages, losses, and expenses of any kind or nature whatsoever, including but not limited to, attomey's fees and court costs, arising out of, relating to, or resulting from the Consultant's performance or non-performance of the services, duties and obligations required of it under this Agreement. 11. Liability Insurance (Optional clause depending on the nature of the training services and the amount of required compensation). On or before the date this Agreement is fully executed by the parties, the Consultant shall provide the City with a certificate of insurance as proof of liability with a minimum liability limit of One Million Dollars ($1,000,000.00) combined single limit bodily injury and property damage. The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted.) Said policy shall be in effect for the duration of this Agreement. The policy shall name the City, its elected officials, officers, agents, and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initialed by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. Page 2 of 4 Rev 12/04/2002 by m✓yfd 12. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by the consultant to any other person or entity without the prior written consent of the City. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of the Consultant as stated herein. 13. Severability. If any portion of the Agreement is changed per mutual agreement or any portion is held invalid, the remainder of the Agreement shall remain in full force and effect. 14. Integration. This written document constitutes the entire agreement between the parties. No changes or additions to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and executed by both parties. 15. Non -Waiver. The waiver by the Consultant or the City of the breach of any provision of this Agreement by the other party shall not operate or be construed as a waiver of any subsequent breach by either party or prevent either party thereafter enforcing any such provision. 16. Termination. Either party may terminate this Agreement, with or without cause, by giving the other party ten (10) days advance written notice of termination. 17. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand -delivered to the parties at their addresses as follows: To City: To the Consultant: Deputy Chief Yakima Fire Department Fire Station No. 1 401 North Front Street Yakima, WA 98901 or to such address as the parties may hereafter designate in writing. Notices and/or demands shall be send by registered or certified mail, postage prepaid or hand -delivered. Such notices shall be deemed effective when mailed or hand -delivered at the addresses specified above. 18. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. 19. Venue. The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of Washington for Yakima County, Washington. Page 3 of 4 Rev 12/04/2002 by rmlyfd CITY OF YAKIMA CONSULTANT By: Dennis K. Mayo, Fire Chief Date: Date: Page 4 of 4 Rev 12/04/2002 by nn/yfd BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 1 0 For Meeting Of: 01/07/03 ITEM TITLE: Resolution Authorizing Fire Chief to Execute Training Service Agreements between the Yakima Fire Department and Outside Training Agencies SUBMITTED BY: Yakima Fire Department CONTACT PERSON/TELEPHONE: Dennis K. Mayo, Fire Chief — 575-6060 Richard Andring, Deputy Chief of Operations— 576-6350 SUMMARY EXPLANATION: The City of Yakima Fire Department requires specialized professional training services for various training programs during 2003. The Yakima Fire Department desires to hire, through training service agreements, instructors and training providers to provide their services to the department. The City Council has approved funding of approximately $22,000.00 for these professional training services in the 2003 budget of the Yakima Fire Department. The Yakima Fire Department desires to provide instruction and training to outside agencies and hopes to defray costs of the training facility through registrations for classes provided to outside agencies. This agreement would authorize the Fire Chief of the City of Yakima to execute training service agreements that are substantially in accord with the terms and conditions of the attached form "Training Service Agreement" in order to obtain professional training services during 2003. Training Service Resolution X Ordinance Contract Other (Specify) Agreement Funding Source: APPROVED FOR SUBMITTAL: STAFF RECOMMENDATION: Approve as submitted BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: