The URL can be used to link to this page

Home My WebLink AboutR-2002-153 Write off Central Accounts ReceivableRESOLUTION NO. R-2002- . J A RESOLUTION authorizing the write-off of certain uncollectable accounts due to various funds of the City. WHEREAS, attached is an exhibit entitled "Accounts Receivable to be Written -Off" consisting of a list of delinquent accounts due to various funds of the City to be discharged by City Council action, now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The delinquent accounts listed on the attached exhibit entitled "Accounts Receivable to be Written -Off' are hereby recognized by the City Council as uncollectable and the Director of Finance of the City is hereby authorized to write-off these debts accordingly. 77� ADOPTED BY THE CITY COUNCIL this 17 day of -et 2002. Mary Place, Mayor ATTEST: City Clerk STDFXI Resolution/Write-Off -- 1 -- 12/10/02 ACCOUNTS RECOMMENDED FOR COUNCIL WRITE-OFF 2002 Date Name Acct. # Statute of Limitations Bank- ruptcy Collection Uncollectable Misc. Grand Total Remarks 07/01/1998 Robert Banks WS14948 $25 00 $25 00 DCVA Test Bankruptcy 2/14/02 07/24/2001 Bowles Marketing 35077 $50 00 $50 00 DCVA & RPBA Tests YCCS Cancelled 11/1/02 Unable to collect 03/22/1993 Charles Brown Al's Auto Supply 10646 $2,227 80 $2,227 80 Prop Rental/past YCCS collection statute of limitations cancelled 2/2/01 02/01/1993 Pat Brown 10084 $37 50 $37 50 Late chg Prop. Rental YCCS collection statute of limitations cancelled 2/2/01 05/18/2000 Central Wa Monument 3609 $248.48 $248 48 Purchased funeral vases from City Cemetery YCCS cancelled 11/22/02 10/01/1998 Club Discotech 2859 $90.00 $90 00 PBIA Assessment-YCCS cancelled 11/22/02 unable to collect 08/25/1998 Verna Collins 2980 $89 45 $89 45 Water main repair YCCS cancelled 11/22/02 uncollectable 02/24/1998 George Hayes WS14540 $62.44 $62,44 Water main repair/Bankruptcy 7/1/02 04/22/1998 George Hayes WS14631 $91 90 $91 90 Water main repair/Bankruptcy 7/1/02 10/03/1996 Ilene Lee 20415 $15 00 $15 00 Refuse special haul YCCS cancelled 11/1/02 past statute of limitations 07/01/1996 La Chic Perfumes 19493 $20.00 $20 00 PBIA Assessment YCCS cancelled 11/1/02 past statute of limitations 06/17/1905 Gary McGlothlen 1157 $20 00 $20 00 PBIA Assessment YCCS statute of limitations cancelled 12/10/01 05/04/1992 Milton E Harrison 273940 $47 00 $47 00 Damage to cat trap YCCS collection statute of limitations cancelled 2/2/01 08/22/1995 M 0 Carton & Sons 12484 $107 97 $107 97 Hydrant meter chgs Defunct co YCCS cancelled 2/2/01 07/25/2001 Rusty McEwen WS15878 $11 66 $11 66 Hydrant meter charges/YCCS cancelled Bankruptcy 6/3/02 04/03/1995 Fred Porter 2198 $17.50 $17 50 PBIA Assessment-YCCS collection statute of limitations cancelled 12/7/01 08/17/1995 Ruth Reyes 12472 $61 42 $61 42 Hydrant meter chgs. YCCS cancelled 12/10/01 past statute of limitations Page 1 of 1 12/26/2002 cp ACCOUNTS RECOMMENDED FOR COUNCIL WRITE-OFF 2002 Date Name Acct. # Statute of Limitations Bank- ruptcy Collection Uncollectable Misc. Grand Total Remarks 10/02/1996 Sauve Excavating WS13412 $145 88 $145.88 Hydrant meter chgs-YCCS cancelled 11/22/02 past statute of limitations 11/07/1996 Sauve Excavating WS13448 $356 39 $356 39 Hydrant meter chgs-YCCS cancelled 11/22/02 past statute of limitations 01/08/1993 Schooners 1221 $180 00 $180 00 PBIA Assessment-YCCS collection statute of limitations cancelled 12/10/01 07/17/1995 Tracy L. Skoken 12351 $1,474 00 $1,474.00 Fire hydrant hit by auto 6/23/95. YCCS cancelled 12/10/01 10/01/1996 Special T Comics 2365 $60.00 $60 00 PBIA Assessment-YCCS cancelled 11/22/02 unable to collect 12/01/19951Stephen Stumpf 2344 $156 46 $156 46 Damage to City camcorder-YCCS statute of limitations cancelled 12/7/01 09/08/1998 Lisa Vallande 2995 $1,121 00 $1,121 00 Damage to City streets/electrical-YCCS cancelled due to bankruptcy 11/22/02 04/02/1996 Martin Villanueva 19000 $1,090 41 $1,090.41 Fire watch charges/YCCS cancelled Statute of Limitations 06/12/1996 Connie Williamson WS12968 $1,340 98 $1,340 98 Hydrant repair/YCCS cancelled past statute of limitations 11/30/2000 Zahler Construction 32830 $320 00 $320 00 Water meter chgs. Bankruptcy filed YCCS cancelled 2/2/01 04/18/2002 Zahler Construction 37435 $100 00 $100.00 Totals $7,230.34 $1,732.00 $605.90 $0.00 $9,568.24 Note: YCCS is the name of the collection agency currently under contract with the City of Yakima. Page 2 of 2 12/26/2002 cp BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. I 06 For Meeting Of December 17, 2002 ITEM TITLE: A Resolution Authorizing Certain Uncollectable Central Receivable Accounts to be Written Off SUBMITTED BY: Department of Finance and Budget CONTAC1 PERSON/TELEPHONE: Cindy Epperson, Financial Services Manager 575-6070 SUMMARY EXPLANATION: Periodically, Finance reviews Accounts Receivable balances and recommends that Council write-off certain accounts. (The last write-off was approved in December of 2000.) Currently, we have identified 28 accounts ranging from $15 to $2,228 for a total of $9,568 to be written off from Central Receivable Accounts. Typically, once an item has been billed, it takes Council action to remove it from our records. There are several reasons that accounts are considered uncollectable. Normally, the most common is that the billing has been outstanding for so long that it has passed the statute of limitations time limit for collecting the debt. When bankruptcies occur, and we have an unsecured interest, write-off is recommended. When the collection agency is not able to actively pursue collection or a court action dismisses the liability, the City is notified that the account is uncollectable. The attached listing separates the accounts into these three categories. Normally, the City doesn't actually record the revenue until time of collection, therefore, this write-off does not "reverse" any revenue already booked. The attached resolution would authorize the write-off of uncollectable accounts, and we are respectfully submitting it for Council's review and adoption. Resolution X Ordinance Contract Other (Specify) Schedule Funding Source: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Adopt Resolution BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: