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HomeMy WebLinkAboutR-2002-028 2002 Parks & Recreation FeesRESOLUTION NO. R-2002- 28 A RESOLUTION authorizing and directing the Parks and Recreation Division Manager to implement the revised 2002 Parks and Recreation Fee Schedule for program facilities use and activities participation. WHEREAS, the City of Yakima Parks and Recreation Division requires organizations, associations, clubs, and jor groups pay for services such as facilities reservations and scheduling, maintenance, supplies, and for Parks and Recreation Sports Programs individual participation and activities fees, including but not limited to Parks Usage Fees, Community Recreation Fees, Fisher Park Golf Course Fees, Aquatics Fees, and Senior Citizens Center Fees, as well as fees for other services associated with various Parks and Recreation Division programs; and WHEREAS, the City Council desires that City Parks and Recreation facilities and recreation activities be provided and that fees be collected for the use by individuals and organizations of the recreation facilities and for participation in recreation activities provided by the City of Yakima; and, WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of the City of Yakima to authorize a schedule of fees be collected for use of its facilities and for participation in recreation activities provided by the City of Yakima, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The Parks and Recreation Division Manager of the City of Yakima is hereby authorized and directed to implement the attached and incorporated 2002 Parks and Recreation Fee Schedule for various Parks and Recreation Division programs and for participation in recreation activities provided by the City of Yakima during 2002. ADOPTED BY THE CITY COUNCIL this 2nd of April 2002. /7//',( .., ry Place, Mayor ATTEST: City Clerk Resolution for Revised 2002 Parks & Rec Fees/ms REVISED 2002 FEE SCHEDULE YAKIMA PARKS & RECREATION DIVISION EFFECTIVE APRIL 2, 2002 CONTRACTED SERVICES: Organizations, (associations, clubs, groups, etc.) contract with the City of Yakima Parks & Recreation for services such as facilities reservations and scheduling. maintenance, supplies, administration, etc. The organizations pay for these services. PROGRAM FEE FORMULA: In determining fees for services and programs, the following formula will be used: 1) Program personnel wage and benefits *X total program hours plus 2) Facility cost per hour X total program hours plus 3) Depending on the particular program, the following costs will be included as needed: a) Special Equipment d) Insurance g) Other b) Material e) Maintenance c) Transportation f) Program Promotion plus 4) Administration of program (at least 15%) of total costs); equals 5) TOTAL COST OF THE PROGRAM divided 6) Minimum number of participants. (Minimum and maximum number of participants is based on facilities, appropriate student/instructor ratio, safety limits, and is determined by the supervisor and/or instructor. equals 7) FEE FOR EACH PARTICIPANT *Wages or salary may be calculated by the hour or by the unit (i.e., game, match, etc.). TAXES: Sales or other taxes will be charged when appropriate. In some cases, tax is included in the stated fee. PROGRAM DISCOUNT FOR CITY OF YAKIMA RESIDENTS: As a benefit to CITY OF YAKIMA RESIDENTS who participate in the following Parks & Recreation Programs in 2002, a discount of approximately 20% will be offered. Discounts apply to the following areas: a. Special Interest Classes for both Youth and Adults b. Fisher Golf Lessons c. Swimming Lessons d. Youth Sports. ADDITIONAL ADULT SPORTS FEE FOR NON -CITY RESIDENTS: For the following Adults Parks & Recreation Sports Programs, all non -City residents wishing to participate in Parks and Recreation Sports Leagues will be charged an additional registration fee of $5.00. a. Volleyball b. Basketball c. Fall Softball d. Adult Slowpitch Parks & Rec. 2002 Fee Schedule 1 CH WPC SERVICE UNIT 421- PARK USAGE FEES Description 2002 Fees (price inciudes tax) Field Use: Per Negotiation Contracted Users Miscellaneous Field Use: $5.00/field/hr (2 hr. minimum) $3.00/field/hr (2 hr. minimum) (Non -Contracted Users) Adult Youth Tournament Field Use (Weekends) Kiwanis, Gardner and Larson Chesterley Non -Refundable Deposit Softball $40.00/per field/day Soccer $40.00/per field/day 25% of Total $15.00/per field/day Elks ParkBallfields Field Preparation Changes incurred for special maintenance on an Athletic Complex set by the task and equipment. a. b. c. d. e. Mowing with Parkmaster Only Mowing w/one trim unmet/7U & Trailer Mowing w/two trim mowers/PU & Trailer Drag Infield, Chalk Lines Complete Ballfield Preparation (tractor and turf terra) per field $50.00 per hour $45.00 pe,r hour $80.00 per hour $15.00 per hour $40.00 per hour Sports Complex - Lights: Re -setting Lights C1,1 n cnF... .. ,a 19-../U/111. T LCLA $11.00 per instance Tennis Court Reservations: Adult Use $5.00 per court per hour Youth Use $3.50 per court per hour Organizations (non-profit or commercial Per negotiation Note: Rental fees will not be charged to contracted groups, federal, state, county or municipal governments, when used for a single day. If equipment is moved by Parks crew, per hour labor and equipment costs will apply. Parks & Rec. 2002 Fee Schedule 2 CH WPC SERVICE UNIT 422 - COMMUNITY RECREATION FEES All Programmed Recreation Activities, except summer playgrounds and youth drop-in programs will be covered by user fees as described in "Program Fee Formula". Description 2002 Fees (no tax) Special Services to Organizations By Contract Adults - 18 Holes SERVICE UNIT 423 - FISHER PARK GOLF COURSE FEES Description 2002 Fees (price includes tax) Greens Fees: $ 8.00 Adult - 9 Holes Adults - 18 Holes $12.00 Students & Senior Citizens -9 Holes $ 7.00 Students & Senior Citizens -18 Holes $10.00 Passes - 20 Round $128.00 $112.00 Adult Student & Senior Citizen Passes - Monthly $4120.00 $110 (revised) X00 $ 95 (revised) (No weekend play - no tee -off after 4:00 p.m.) Adult Student & Senior Center Season Pass $748 $646 Adults Students & Senior Citizens Specials (9 Hole) $ 6.00 Moonlight Golf $ 10.00 Lessons Program Fee Formula Club/Cart Rentals $ 5.00 $ 2.50 Clubs Carts Parks & Rec. 2002 Fee Schedule 3 SERVICE UNIT 424- AQUATICS FEES "Honored Citizen" is defined as a person with a disability or a person who is 62 years of _ Ages and under d __ City Pool free accompanied age or older. 3 QLLU ULLUGL may swim at any City Pool for when a%%viiiYai'ii�.0 by a paying adult. Description 2002 Fees (price includes tax) General Recreation Swimming Lions Summer Pools Youth (except Franklin) Youth (Franklin Pool) Adult Honored Citizen $1.50 $1.50 $1.75 $3.00 $3.00 $2.00 $2.00 Family $7.50 $7.50 Lap Swimming $3.00 $3.00 $2.00 $2.00 Adult Honored Citizen Passes (All Pools) 3 Mo. Coupon Book Youth Adult Honored Citizen Family (10 Swims) $ 36.00 $12.00 $ 72.00 $24.00 $ 48.00 $16.00 $150 nn N/A Rentals (includes Safety staff) $60.00/hour + tax $75.00/hour + tax $90.00/hour + tax $1 nc.nn,/hniir -}. tqx $120.00/hour + tax Ail Pools except Franklin 1 to 50 people 51 to 100 people 101 to 150 people 151 to 200 201 to 250 Franklin Pool Rental (includes Safety staff) $ 95.00/hour + tax $110.00/hour + tax $125.00/hour + tax $140.00/hour + tax $155.00/hour + tax $170.00/hour + tax 1 to 50 people 51 to 100 people 101 to 150 people 151 to 200 people 201 to 250 people 251 to 275 people Parks & Rec. 2002 Fee Schedule 4 SERVICE UNIT 424- AQUATICS FEES -- continued Learn To Swim (All Pools) (no tax) 2002 Non -City Resident 2002 City Discount Tiny Tots thru Level 7, Adults & Diving Crafts - Miscellaneous Program Fee Formula (8 lessons) $ 26.50 $20.50 Community Water Safety, Competitive Senior Center Rentals: No Charge Stroke Class $ 26.50 $24.00 Lifeguard Training $ 60.00 $48.00 WSI (Water Safety Inst.) $105.00 $85.00 Exercise Punch Cards (12 visits) good for Aquacise/Arthritis Classes $ 29.50 $24.00 (12 visits) Drop In Fees $ 3.50 per visit $ 2.75 per visit good for Hydrofit/Waterwalking/ $ 29.50 $24.00 Swimnastics, Aqua -Step (8 visits) Drop In Fees $ 4.75 $ 4.00 Semi -Private Lessons (4 classes per session) $ 36.00 $30.00 Other Services/Classes By Contract or Program Fee Formula Pool Reservation Fee - within 3 business days of telephone reservation, a $25 fee will be collected to confirm the reservation. This fee will be applied to the total rental fee. This fee is non-refundable for cancelled reservations. SERVICE UNIT 425- SENIOR CITIZENS CENTER FEES Description 2002 Fees Senior Citizens Tours Program Fee Formula Crafts - Miscellaneous Program Fee Formula Annual Voluntary Subscription to the Monthly Bulletin $10.00/year Tournaments Program Fee Formula Senior Center Rentals: No Charge Sr. Citizen Club & Organizations that use the facility during normal operating hours Outside Rentals: Fees will cover all administrative and facility costs per hour and is fees. Basic kitchen and supervision competitive with other community facility rental included. Listed fees do not include tax. One Time Only: (Main Room) $160.00 + tax $220.00 + tax $280.00 + tax $45.00 + tax 1 to 3 hrs. for 100 people or less 1 to 3 hrs. for 101-150 people 1 to 3 hrs for 151 or more Per each additional hour Parks & Rec. 2002 Fee Schedule 5 East ayes Craft Room 1 - 3 hrs. for 50 people or less Each additional hour $75.00 + tax $20.00 + tax Weekly or Monthly Users: Per negotiation Kitchen Use - Only stoves, sinks & coffee $125 + tax pots are included. All utensils, equipment, serving equipment, china, silver, cleaning supplies, and linen must be furnished by the user. Refundable Damage Deposit $200 FACILITY RESERVATION POLICY & FEE Citizens wishing to reserve the Senior Center will be required to pay a $25 deposit to reserve the date. This deposit will be applied to the total rental fee. This fee is non-refundable for canceled reservations. RESERVATION APPLICATION FEE Citizens are welcome to use City park facilities on a drop-in basis without charge. However, individuals or organizations wanting to make specific reservations are able to do so at the Parks and Recreation Office using the standardized written application. Beginning January 1, 2002, a non-refundable application fee of $5 must accompany each facility use application when it is submitted. SPECIAL EVENT FEE Citizens or groups wishing to schedule a community Special Event in one of the City's Parks will be required to pay a fee to cover additional maintenance costs such as refuse and garbage services, litter pickup, additional restroom cleaning, etc. Fees will be based on anticipated attendance. Q„ 1 L'< ,,,r Fo f.., ')nn' will he OC f�llncvc• JiJel,1G1 L V�111. 1Ve0 1V1 LVVL. VV 111 Vv *0 .1.N./.1.,../1, 0. 300 or less participants - $50 Over 300 participants - $100 The Special Event Fee will be collected when reservations are confirmed. Parks & Rec. 2002 Fee Schedule 6 CH WPC CONCESSIONAIRE PERMIT FEE Citizens or Groups wishing to sell concessions in the Parks will be assessed a yearly fee of $100. The Parks and Recreation Manager will have the authority to authorize vending in certain parks according to Parks and Recreation Division policy and procedures. The Parks & Recreation Manager will have the authority to wave the yearly fee in cases of contracted services or one-time special events. Comments: It is the overall philosophy that senior citizens, handicapped and youth activities may be subsidized by the Park fund whenever possible. REFUND POLICY If Parks & Recreation needs to cancel an activity, staff will notify you by phone and refund 100% of your registration fee. If you need to cancel your reservation and seek a refund, you should present your receipt with your request up to three (3) days before your activity's registration deadline, unless otherwise stated. If you paid in cash or with a check, a refund for your fee minus a $5 processing fee will be processed by the City's Finance Division and a check will be mailed to you within 15 to 30 days. If you charged your fee on your VISA or Mastercard, the refund will be credited to the original cardholder minus the processing fee. There are a few exceptions. Fees of less than $5 will not be refunded. There are no refunds on team sports. Parks & Rec. 2002 Fee Schedule 7 CH WPC Pool Fee Increases and Attendance History Pool Fee increases 1998 1999 2000 2001 2002 (proposed) Youth, Lions $1.00 $1.25 no change no change $1.50 Youth, Summer Pools 1.00 1.25 no change no change $1.50 Youth Washington Only 0.75 1.00 no change no change no change Youth, Franklin Only 1.25 1.50 no change no change $1.75 Adults 2.00 2.50 no change no change $3.00 Honored Citizens 1.00 1.25 no change no change $2.00 Family 4.00 5.00 no change no change $7.50 Total Revenues Lions $120,439 $132,196 $131,103' $125,551 Eisenhower 37,076 30,333 30,480 23,113 Franklin 64,209 62,658 63,000 67,346 Miller 9,136 8,041 9,800** 5,348** Washington 8,000 6,987 6,360 5,410 ' Includes $10,000 donation from Providence Hospital Operated by the YMCA 100,000 - 90,000 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 -� Lions -♦- Eisenhower -+- Franklin f Miller -�- Washington 1994 1995 1996 1997 1998 1999 2000 2001 Lions Eisenhower Franklin Miller Washington 1994 72,859 26,142 59,827 12,158 10,582 1995 77,247 22,835 46,153 11,831 6,684 1996 67,180 27,073 46,559 8,235 10,303 1997 60,646 31,227 36,113 10,977 11,214 1998 80,284 30,273 58,450 9,600 10,413 1999 76,576 23,441 46,738 6,981 7,615 2000 71,480 16,838 51,134 8,961 7,927 2001 76,300 17,809 49,423 4,395 5,851 ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. �v For Meeting of April 2, 2002 A Resolution Authorizing Revision of the 2002 Parks and Recreation Fee Schedule Chris Waarvick, Director of Public Works Denise Nichols, Parks and Recreation Manager CONTACT PERSON/TELEPHONE: Denise Nichols, 575-6020 SUMMARY EXPLANATION: Staff respectfully requests Council consideration of a resolution revising the 2002 Fee Schedule for use of City park facilities and participation in City recreational programs and activities. At the request of some community citizens, Council asked staff to revisit the new fees and charges for Parks and Recreation services for 2002. Staff worked with the Parks and Recreation Commission to discuss fees and look at alternative pricing. The attached report represents their recommendation. Based upon their recommendation, staff has attached a revised 2002 Fee Schedule and Resolution for Council review and adoption. Resolution X Ordinance _ Contract - Other Revised 2002 Parks & Recreation Fee Schedule Funding Source Parks and Recreation Budget APPROVED FOR SUBMITTAL: iet-et9_4, 4 c it1 City Manager STAFF RECOMMENDATION: Staff respectfully requests the City Council to adopt the resolution revising the 2002 Parks and Recreation Fee Schedule. BOARD/COMMISSION RECOMMENDATION: At its March 18, 2002 meeting, the Parks and Recreation Commission recommended the City Council adopt the resolution revising the 2002 Parks and Recreation Fee Schedule. COUNCIL ACTION: Resolution adopted; Puccinelli voting nay. RESOLUTION NO. R-2002-28 City Council Transmittal March 20, 2002 TO: Honorable Mayor and Members of the City Council Dick Zais, City Manager FROM: Chris Waarvick, Public Works Director Denise Nichols, Parks and Recreation Manager SUBJECT: Parks and Recreation 2002 Fee Schedule - Revised Council directed staff to review the adopted 2002 Fees and Charges Schedule for Parks and Recreation. This request was due primarily to citizen concern about the increased fees at the golf course and honored citizen fees at the swimming pools. The Parks and Recreation Commission revisited the fee structure at their February and March meetings. They adopted a motion to recommend to Council for the following changes: Golf Course Fees — Adult Monthly Passes were increased by $40 in 2002 to $120/ month. Commission recommends reducing the monthly pass fee to $110 for adults. Thirteen passes were purchased in this category in 2001. Junior /Senior Monthly Passes were increased by $35 in 2002 to $105 /month. Commission recommends reducing the monthly pass fee to $95 for juniors and seniors. Seventy-three passes were purchased in this category in 2001. Based upon last year's participation, these changes will reduce projected revenue to the golf course by $860. Season Passes — It was suggested that the City offer a season pass to the golf course. Commission recommends initiating a season pass with a fee of $748 for adults and $646 for juniors / seniors. This fee represents a 15% discount off the monthly pass fee and is based upon 8 months of operation. No other changes in golf course fees are recommended. Aquatic Fees - The issue, which seems to have raised the most concern at the pools, is the honored citizens designation. Prior to this year, honored citizens were charged the same as a youth entry fee. The honored citizen definition allows those 62 years and older and those participants with disabilities to qualify for a discounted rate. Staff has allowed great flexibility for participants to fall within the honored citizen category, and this has caused many problems. Past practice has allowed the discount for may ailments including temporary conditions. Examples include rehabilitation for an injury, weight loss, high cholesterol, back pain, chronic conditions and such. Out of the approximately 200 participants utilizing the honored citizen discount, only 40% qualify because of age. The remainder is for various disabilities as described above. Staff has attempted to tighten -up this designation, and this has caused some unhappiness. It is staff's recommendation to continue to allow an honored citizen discount through this year. It also would be staff's recommendation to revisit the honored citizen designation during the 2003 budget process to determine if this practice should be continued or if discounts should only be granted to those 62 years and older. For those with disabilities, the City does offer a special handicapped swim. This special swim time is from 3:00 - 4:00 pm on Saturdays. Those attending get in at the d. iscounted rail. Another change, at budget adoption, was separating the youth fee from the honored citizen fee. The thanking behind this change was that youth fees should be kept as low as possible. Honored citizens should also receive a discount, however, not as great as youth. Therefore, the honored citizen fee was raised during the 2002 budget process. Current fees for general swims at Lions Pool are as follows: Youth - $1.50 Honored Citizen - 2,00 Adults - 3.00 The Parks and Recreation Commission do not recommend making any modification to these current fees. The Commissioners also wish to convey their support for incremental fee adjustments regularly versus larger increases every few years. Please feel free to contact Denise Nichols at 575-6020 if you need further information. Thank you.