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R-2002-013 Officer Supervised Work Crew Interlocal Agreement with Yakima County
RESOLUTION NO. R-2002- 13 A RESOLUTION authorizing the City Manager to execute an Interlocal Agreement for Officer Supervised Work Crew between the City of Yakima and Yakima County. WHEREAS, the City of Yakima has experienced an increase in the need to provide Streets/Traffic Division services within the city limits and has suffered reduced revenue for such services; and WHEREAS, the Yakima County Department of Corrections will supply inmate labor and transportation for a variety of labor intensive tasks at a below market rate; and WHEREAS, Yakima County has the ability to provide inmate labor for Streets/Traffic Division work as well as repainting, janitorial service, building and grounds maintenance, vehicle cleaning, snow removal, litter patrol, and other general labor projects as may from time to time be agreed between the parties; and WHEREAS, the City Council determines that it is in the best interests of the City to contract with Yakima County according to the terms of the attached "Interlocal Agreement for Officer Supervised Work Crew between the City of Yakima and Yakima County," now, therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE Cl1'Y OF YAKIMA: The City Manager is hereby authorized and directed to execute the attached and incorporated "Interlocal Agreement for Officer Supervised Work Crew between the City of Yakima and Yakima County". ADOP'T'ED BY THE C1'1'Y COUNCIL this 19th day of February, 2002. Al 1E ST: Al ctit_e_e City Clerk (Iklagri Interlocal with county for work crew 2-Ca.jw /21-ee ry Place, Mayor INTERLOCAL AGREEMENT FOR Officer Supervised Work Crew BETWEEN CITY OF YAKIMA AND YAKIMA COUNTY PARTIES: City of Yakima County 129 North 2nd Street Yakima, WA 98901 Yakima County Yakima County Courthouse 128 North 2nd Street Yakima, WA 98901 WHEREAS, the City of Yakima has experienced an increase in the need to provide Streets/Traffic Division services within the city limits and has suffered reduced revenue for such services, and WHEREAS, the Yakima County Department of Corrections will supply inmate labor and transportation for a variety of labor intensive tasks at a below market rate, WHEREAS, Yakima County has the ability to provide inmate labor for Streets/Traffic Division work as well as repainting, janitorial service, building and grounds maintenance, vehicle cleaning, snow removal, litter patrol, and other general labor projects as may from time to time be agreed between the parties hereto. NOW, THEREFORE, pursuant to RCW 39.34, the Parties agree as set forth herein: 1. Yakima County herein agrees to provide a Streets inmate work crew for Streets/Traffic Division as well as any janitorial service, building and grounds maintenance, vehicle cleaning, snow removal, litter patrol, and other general labor projects as may from time to time be agreed between the parties hereto. These projects shall be completed in a reasonable time. In addition to inmate labor, Yakima County shall supply and be solely responsible for proper security and supervision for inmate work crews, inmate worker insurance, transportation to and from the job sites, and necessary safety equipment. 2. (a) In agreement for the Streets workcrew to be made available to Streets/Traffic Division to do janitorial service, building and grounds maintenance, vehicle cleaning, snow removal, litter patrol, and other general labor projects as may from time to time be agreed between the parties hereto, the City of Yakima herein shall pay to the Yakima County Department of Corrections a sum to be calculated as follows: Inmate work crew supervisor $27.29 per hour Inmate worker insurance .044 per hour Inmate transportation* .50 per mile *Transportation includes a van, a bathroom equipped trailer and fuel. These fees represent one hundred percent of the cost of staffing, inmate transportation and insurance. Should Yakima County need to raise these rates to reflect increased costs, the new rate shall be equal to one hundred percent of the costs of staffing, inmate transportation and insurance. Yakima County shall give the City 60 days notice of any rate increase. Upon receipt of such notice, the City shall have the option to terminate this agreement as provided in section 3 hereof. Amounts due under this Agreement shall be paid as follows: At the conclusion of each calendar month, the Yakima County Department of Corrections shall submit to the City of Yakima Department of Public Works/Streets Division an itemized bill for services rendered during that calendar month. The City of Yakima shall pay the Yakima County Department of Corrections for services provided to the City within thirty (30) days of receiving said bill. (b) In addition to monetary consideration, the City of Yakima shall supply all necessary tools, paint and other substances to be applied to City property. 3. This Agreement shall continue in full force and effect until and unless either party gives thirty (30) days written notice of termination to the other party. Upon termination, all tools and other materials supplied to the Department of Corrections pursuant to this agreement shall be returned to the City of Yakima, Public Works Department. Upon termination, County shall be paid as provided in section 2 (a). 4. The City of Yakima shall notify the Yakima County Department of Corrections of any problems regarding the crew by telephoning (509) 574-2836. This Agreement shall not be interpreted to require the City to utilize inmate labor for any other project. The Yakima County Department of Corrections shall transport personnel and equipment to and from the work sites and the Yakima County Department of Corrections shall in addition transport any substances to be applied from the Yakima City Shops, 2301 Fruitvale Boulevard to the work site. 5. County and City understand and expressly agree that County employees, inmates or volunteers are not to be considered City employees, inmates or volunteers in the performance of each and every part of this agreement. County and its employees, inmates or volunteers shall make no claim of City employment nor shall claim against the City any related employment benefits, social security, and/or retirement. 6. County shall be solely responsible for compensating its employees and for paying all related taxes, deductions, and assessments, including but not limited to, federal income tax, FICA, social security tax, assessments for unemployment and industrial injury, and other deductions from income which may be required by law or employment contract or assessed against either party as a result of this agreement. In the event City is assessed a tax or assessment as a result of this agreement, County shall pay the same before it becomes due. 7. Each party shall indemnify and hold harmless the other, its officers, agents, and employees, from all liability, loss or damage, including cost of defense, including attorney fees, they may suffer as a result of claims, demands, actions, damages, costs or judgments which result from the intentional or negligent acts or omissions of the indemnifying party, its agents, employees, volunteers, or subcontractors. For purposes of this indemnity agreement, Yakima County shall be solely responsible for the selection, security, and supervision of inmate workers. Inmate workers shall be considered volunteers of Yakima county for purposes of this provision. It is expressly understood that the City of Yakima does not maintain liability insurance for County, its employees, inmates, and/or volunteers. County shall keep in full force and effect inmate worker insurance during the duration of this Agreement. 8. The parties may amend this Agreement in writing signed by both parties without additional consideration being necessary. 9. A copy of this Agreement shall be filed with the City Clerk of the City of Yakima and the Yakima County Auditor's Office and the Secretary of Washington State. 10. In event of dispute, venue shall be in Yakima County, Washington. 11. Each party shall approve this Agreement by resolution, ordinance, or otherwise pursuant to the laws of the governing body of each party. The attested signatures of the City Manager and County Commissioners below shall constitute a presumption that such Approval was properly obtained. DATED this S day of l/ ]i ,. , 2002. YAKIMA COUNTY CITY OF YAKIMA By: Ronald F. Gamache Chairman Board of Yakima County Commissioners By: \���1 R. A. Zais, Jr., City Manager ATTEST: By:67 JES S. PALAC'IOS Commissioner By: hz3 74(J/4/-7 mes M. Lewis ; ommissioner ATTEST: Carla M. Ward, Clerk of the Board Resolution No. R-2002-13 City of Yakima 200 S. 3'd Street Police Department Yakima, Washington 98901 Don Blesio, Chief of Police Telephone (509)575-6200 Fax (509)575-6007 Memorandum December 14, 2001 TO: Don Blesio, Chief of Police Pi FROM : Sgt. Rod Light SUBJECT: Work Crew Study Recently there were questions raised by the City Council about the possibility of the City Jail implementing an inmate work crew program. I have reviewed the program with the Yakima County Department of Corrections and researched the possibility of implementing this type of program with the City of Yakima. The Yakima County Department of Corrections currently operates an inmate work crew program. The City of Yakima sub -contracts with the County for services from these work crews. There are currently two full time work crews and one part-time work crew assigned to the City. During the months of September -November 2001 the county work crews worked a total of 4585.75 hours for the City of Yakima. The costs to the City were $10,645.24. The average cost to the City for hours worked was $2.32 per hour. lAttached to this report is the billing statements incurred by the City for work performed by the Department of Corrections during the months of September -November 2001 The total hours of work listed on the invoices are actual hours worked by the inmates. The cost breakdown for services are billed to the City at half the actual rate since the Department of Corrections pays for '/2 of the listed costs. This cost breakdown is discussed in the detention contract between the City of Yakima and the Department of Corrections. In the event the City of Yakima implemented a work crew program, the initial set up costs for the first year would be approximately $285,945. Ongoing funding would need to be budgeted on an annual basis for projected replacement of necessary equipment. Some of the issues and costs imposed on the City of Yakima if a work crew program were implemented are: • Housing and Security Requirements: If the City of Yakima implemented work crews, the jail would have to establish special housing, as these individuals could not 'I have tabbed the billing as 1-A, 1-B and 1-C for reference. It is my intention to renegotiate both agreements as quickly as I can see an end to the manpower problems. As previously mentioned we believe that will be July 2005. I truly regret the necessity of this decision. Sincerely, St ve Robertson, Director YCDOC Cc: Board of Commissioners Yakima County Corporate Counsel File City of Yakima 200 S..3'd Street Police Department Yakima, Washington 98901 Don Blesio, Chief of Police Telephone (509)575-6200 Fax (509)575-6007 Memorandum December 14, 2001 TO: Don Blesio, Chief of Police FROM : Sgt. Rod Light SUBJECT: Work Crew Study Recently there were questions raised by the City Council about the possibility of the City Jail implementing an inmate work crew program. I have reviewed the program with the Yakima County Department of Corrections and researched the possibility of implementing this type of program with the City of Yakima. The Yakima County Department of Corrections currently operates an inmate work crew program. The City of Yakima sub -contracts with the County for services from these work crews. There are currently two full time work crews and one part-time work crew assigned to the City. During the months of September -November 2001 the county work crews worked a total of 4585.75 hours for the City of Yakima. The costs to the City were $10,645.24. The average cost to the City for hours worked was $2.32 per hour. 'Attached to this report is the billing statements incurred by the City for work performed by the Department of Corrections during the months of September -November 2001 The total hours of work listed on the invoices are actual hours worked by the inmates. The cost breakdown for services are billed to the City at half the actual rate since the Department of Corrections pays for `/ of the listed costs. This cost breakdown is discussed in the detention contract between the City of Yakima and the Department of Corrections. In the event the City of Yakima implemented a work crew program, the initial set up costs for the first year would be approximately $285,945. Ongoing funding would need to be budgeted on an annual basis for projected replacement of necessary equipment. Some of the issues and costs imposed on the City of Yakima if a work crew program were implemented are: • Housing and Security Requirements: If the City of Yakima implemented work crews, the jail would have to establish special housing, as these individuals could not 'I have tabbed the billing as 1-A, 1-B and 1-C for reference. be placed in general population. These individuals would need to be housed separate from the general population due to security reasons. We would have to dedicate an entire tank for work crew inmates. Given the fact that one tank houses 16 prisoners, we would have to contract approximately 10 additional beds with the County Jail or one of the lower valley facilities. These numbers are based on having a work crew of 6 inmates at any given time. These 10 beds represent the possibility that the City would be unable to staff 2 full time work crews from the available inmate population. These idle beds then would incur a cost to the City. Based on current contract costs with the County Jail, the City would pay approximately $167,279 annuaiiy for housing 10 additional inmates per year at Yakima County Department of Corrections. In the event there was availability in the lower valley facilities, the costs to house 10 prisoners would be reduced to $127,750. If the City had two work crews, these housing costs would be significantly reduced since work crew inmates would fill the additional beds in our facility. However if we had two work crews in place, the other costs would significantly increase due to the need for additional personnel and equipment. The likelihood that the City could establish two work crews at any given time is highly unlikely due to the population we have to draw from and the strict selection criteria used in choosing these individuals. • Staffing/Training Cost: A work crew program would require additional staffing to run and monitor the program. It would require a minimum of two additional officers to oversee work sights and effectively handle the additional paperwork that would be required for the program. The management of data is critical with this type of program. The Department of Corrections has work crew inmates use a time clock to track hours of work since the Department of Labor and Industries uses these time cards as a means to audit payment of insurance premiums in relationship to actual hours worked. The cost of two additional officers would cost approximately $87,666 per year. Officers selected to manage work crews have a probationary period of six to eight months. They have to demonstrate that they are familiar with policies & procedures in managing work crews. They have to demonstrate knowledge of applicable laws and statutes pertaining to employment of prisoners under RCW 36.28.100, comprehensive work programs RCW 36.110.100 and offender work crews RCW 9.9A.135. 2Attached is a copy or T axirna County Department of Corrections assessment and evaluation forms used to rate officers in charge of the program. • Equipment Costs: To effectively operate a work crew, the following equipment would need to be purchased to implement the program. A van for transportation to job sites. It's estimated by Yakima County current cost figures that a van would cost approximately $28,000. A trailer to transport equipment would cost approximately $3,000.00. The City would also have to provide tools and safety equipment for workers that meet Department of Labor & Industries and OSHA standards. The costs for the necessary tools and safety equipment cannot be determined at this time. • Inmate selection/criteria: The average daily inmate population for the Yakima City 2 I have tabbed the assessment and evaluation forms as 2-A for reference. Jail is approximately 110 male inmates. This includes inmates in the City Jail including those inmates contracted with Yakima County Department of Corrections and lower valley facilities. This limits our pool of candidates that could be considered for work crews based on the selection criteria. We currently have times when trustee positions within the department cannot be filled because individuals don't meet the necessary criteria to hold these positions. The Yakima County Department of Corrections had an average daily population of 835 inmates housed at the main facility during 2001. This presented a much broader pool of applicants when considering individuals for their work crew program. The Yakima Police Department currently has a program where inmates are selected to work as trustees The Washington State Jail Industries Board completed a state wide study in 2000 on corrections facilities and the financial savings incurred by having individuals perform various work details. According to the study, during the year of 2000, the Yakima Police Department had a daily average of six inmate workers perform various work details. This resulted in 20,768 of hours work. Using the minimum wage rate of $6.50/hr, at the time of this study, it resulted in a savings of $134,992 to the community. Based on Yakima County Department of Corrections policy 18.02.01, an inmate should have a minimum of 5 days remaining on their sentence before they can be considered for a work crew. 3This criteria is based on the necessary job orientation and training inmate workers must receive prior to working on a job site. You must also factor into the selection criteria the time involved in the backg.round checks along with securing proper labor and industries insurance coverage. Attached you will find the policy and procedures for the County including the selection criteria for work crew candidates. Based on this information the minimum cost for implementation by the City would be $285,945. This does not include costs for equipment, safety gear and insurance. 3 I have tabbed the policy and procedures/selection criteria and inmate orientation sheets as 3-A for reference. _nnendir .r /A). Billings for the month of September 2001 for work performed by Department of Corrections work crews. T e attac1^ a orlreadsAi eet provides of brealy down of d gltyA do. q d q !D 4 the actual hours and type of work performed. 1,B). Billings for the month of October 2001 for work performed by the Department of Corrections work work crews. The attached spreadsheet provides a breakdown of the actual hours and type or work performed. Billings for the month of November 2001 for work performed by the Department of Corrections work crews. The attached spreadsheet provides a nreakrinwn of the is i nn»rc and ivnP (If work performed. ;4), Assessment and evaluation forms for evaluating officer's progress and job knowledge in managing the work crew program. 3:4). Yakima County Department of Corrections policies regarding selection criteria of work crew candidates. Job orientation sheets inmate's must review and sign. 'The mission of Yakima County Government is to provide accessible, tesponshe and responsibk public services through laadaship and teamwork ctmw,d ted to sorderstanding and meeting public nem" OUR VALUES: Integrity Common Sense Innovation Accountability Departments of CORRECTIONS AND SECURITY 111 North Front Street Yakima, WA 98901(509) 574-1700 Informacion de Espanol Kenneth A. Ray, Director City of Yakima Public Works / Parks 2301 Fruitvale Blvd. Yakima, Washington 98902 Work Crew #1 PUBLIC WORKS Requisition number_ Purchase order numbe Receiving number Date sent to Finance /4 Attn: Clarvine Van Epps 10/01t2001 During the month of SEPTEMBER the Yakima County Department of Correction, Restitution Center "Work Crew Number One" provided a total cf 826.5 hours of work for the City of Yakima. The cost breakdown for this service is as follows: Insurance Cost $ .055 Per hour per worker $ 45.46 Supervisor Cost $ 14.50 per hour $1587.75 Equipment Cost $0 Mileage Cost $ 0.50 per Mile $ 240.50 Total Due $ 1873.71 Please send payment to: Yakima County Department of Correction 111 North Front Street Yakima, Washington 98901 Attn: Acco 111 ; f . e r L. Ke Jail Industry Supervisor Restitution Center 574-2836 Work Crew Billing I.etter.Doc CC: File iIin Mr!. el OCT i 8 Mel Billing prepared by Ruth Isaak Specialist GARestitutian CenteNalindustries\Blling LcttaliCity Of Yakima Parks "Dedicated to Public Safety, and to Community Wellness" Internet Mall Bax Userid[:Qco.yMana.wa.us Adminisearion Public tritormaion 8 Training Records t Prehtal Services Fax (509) 574.1701 Fax (509) 5741721 Fax (509) 574.1741 Medical Community Corredions Fax (509)574-1631 5744671 IL:44®s "4:coaiwrrrs.�, -71c roe of Yakima County Government is to provide accessibk, responsive and nmpettmilk public semices through leadership and teamwork committed to understanding and meeting W public OUR VALUES: Integrity Common Sam Innovation Accountability Departments of CORRECTIONS AND SECURITY 111 North Front Street Yakima, WA 98901 (509) 574-1700 Informacion de Espanol Kenneth A. Ray, Director City of Yakima Public Works / Parks Work Crew # 2 2301 Fruitvale Blvd. r krrc cn Yakima, Washington 98902 Attn: Clarvine Van Epps OCT 18 2001 PUBLIC WORKS Requisition number Purchase order numbeC '—tr.1fi.. Receiving number, 6 D Date sent to Finance." 10/01/2001 During the month of SEPTEMBER the Yakima County Department of Correction, Restitution Center "Work Crew Number Two" provided a total of 651.75 hours of work for the City of Yakima. The cost breakdown for this service is as follows: Insurance Cost $ .055 Per hour per worker $ 35.85 Supervisor Cost $ 14.50 per hour $1225.25 Equipment Cost $0 Mileage Cost $ 0.50 per Mile $ 244.00 Please send payment to: Yakima County Department of Correction 111 North Front Street Yakima, Washington 98901 • Accounting en L!Kelley Jail Industry Supervisor estitution Center 574-2836 Work Crew BIIling Ldta.Doc CC: File Total Due $ 1505.10 011(1134b Billing prepared by Ruth Isaak (NM(' Specialist t1 G:\Rcstitution CauaJailirdustrieslBtlling LetterCity Of Yakima Parks "Dedicated to Public Safety, and to Community Wellness" Internet toll Box Administration Public ledonnaion & Training tteconftt Pr.:.GL! Semites l..:.d cal Conersettty Crams UseridOrn.yeidrna.wa.us Fax (509) 579.1701 Fax (509) 574-1721 Fax (509) 574-1741 - Fax (509) 574.1631 Fax (509) 574.1671 10:10:58 Oct 12 2001 SERVICE PO APPROVAL ENTRY PO NUMBER 01-09759 PO DATE .. 10/12/01 SUSP VOUCHER INV AMT .. VENDOR 03127 YAKIMA CO DEPT OF CORRECTION CONTRACT. PO APPROVER ... 03060 FRANCES EADS SERVICE TO .... 112 SOUTH EIGHTH STREET YAKIMA, WA 98901 SCREEN 1 OF 1 PO AMT: 380.62 APPR-TO-DATE: 0.00 INV -TO -DATE, PR AMOUNT LN. DESCRIPTION 1. P9- COMMUNITY SERVICE NEIGHBORHOOD CLEANUP BY 0 380.62 LABOR: 0.00 OTHER: 380.62 TOTAL APPROVED: 380.62 COMMENTS SEPTEMBER BILLING WHICH ONE ? (F -FILE. E -EXIT, S# -SCROLL, #=CHANGE) F DO YOU WANT TO CLOSE THIS PURCHASE ORDER ? (Y/N) Y RECEIVED OCT 1 5 2001'. FINANCE DEPT. ENTERED OCT 1 8 2001 01/013179 `T7he,wmii cion of Yakima County GO►rcnunent is to provide abk, responsive and responszbk public through leadership eaVitirkor commit' ted to understanding and meeting public needs" OUR VALUES: 'ntegrin' Common Sense Innovation -Accountability Departnents of CORRECTIONS AND SECURITY 111 North Front Street Yakima, WA 98901 (509) 5741700 Informacion de Espanol Kenneth A. Ray, Director City of Yakima /Neighborhood Development 112 S. 8th Street Yakima, Washington 98901 Attn: Fran. Eads 10/01/2001 During the month of SEPTEMBER the Yakima County Department of Correction, Restitution Center "Work Crew " provided a total of 168 hours of work for the City of . Yakima. The cost breakdown for this service is as follows: Insurance Cost $ .055 Per hour per worker Supervisor Cost $ 14.50 per hour Equipment Cost Mileage Cost $ 0.50 per Mile Please,send payment to: Yakima County Department of Correction 111 North Front Street Yakima, Washington 98901 A '. Acco .Key Jail Industry Supervisor Restitution Center 574-2836 Work Crew Billing CC: File $ 9.24 V $ 315.381/ $0 $ 56.00✓ Total Due $ 380.62 RECEIVED OCT 0 9 20G1 G;FIC=OFNetHBOR DEVELOPMENT SERVICES Billing prepared by Ruth Isaak. ©' ialist 16:64-4‘;6„. ok G:\Restitutioa CenterUuiiudustriee Code Enforcement City Of Yakitm "Dedicated to Public Safety, and to Community Wellness" irkarvt SW Sox Adniniairadan Public iriams on $ Training Records t Pretrial Sana (500-1 57A-17,11 Medical C.arnrnur1lycom.caons FgiC C509.1 %74-1st3 i Fps (S09) 5744571 rptBillingForWorkCrew Page 1otl City of YakimaWork Crew # 1 Yakima Co. Department of Corrections Inmate Work Crew Billing for work completed between the 09101/2001 and 09/30/2001 following dates: WorkTotal Departure Return Crew Sup'r Hrs Insurance Supervisor MileageC TotalType of workmangemangeDate Time Time Size Hours Provided Cost Cost ost Costperformed 09/04/2001 7:00 AM 1.30 PM 8 6.50 52.0 52.86 594.25 517.50 5114 61 Milroy, Elks, Walter 35 Ortman, Gardner Parks - painted tables, litter pickup, remove graffiti from restrooms, edged and swept 43.8 52.41 590.63 54.50 S97.53Tahoma Cemetery - weed 9 09/05/2001 7:00 AM 1:15 PM 7 6.25 eat around headstones 50.0 52.75 590.63 514.00 $107.38Chesterty, Randall, 28 09!06/2001 7:00 AM 1 I S PM 8 6.25 Eisenhower - removed and loaded sod into dump truck, pick up litter, removed 09/07/2001 7:00 AM 1.00 PM 7 6.00 42.0 32.31 587.00 519.50 S108.81Milroy, Elks, Walter 39 Ortmanm, Cherry, Summitview, Gardner, Larson, Lions Parks - litter pickup, remove graffiti from 09/10/2001 7'00 AM 1 15 PM 7 6.25 43.8 32.41 390.63 511.50 5104.53Walnut Underpass - remove 23 graffiti/ Elks - edged curb and around horseshoe pits, swept and cleaned curb, painted horse shoe pits 09/11/2001 7:00 AM 1:00 PM 7 6.00 42.0 S2.31 587.00 513.50 5102.8ILower Kiwanis, Elks 27 removed graffiti and paint removal from restrooms, painted horseshoe pits, raked grass 09/12/2001 7:00 AM 1:30 PM 7 6.50 45.5 52.50 594.25 56.00 S 102.75Tahoma Cemetery - weed 12 eating Page I of 3 Friday, December 14, 2001 First Previous Next Last rptBillingForWorkCrew Light, Rod From: Karen Kelley [karen.kelley@co.yakima.wa.us] Sent: Friday, December 14, 2001 11:52 AM To: 'riigrit@ci.yakima.wa.us Subject: billing for Code Enforcement rage 1018 Code Enforcement -City of YakimaWork Crew # 2 Yakima Co" Department of Corrections Inmate Work Crew Billing for work completed between the 09/01/2001 and 09/30/2001 fnlinwing dates: Work "V Total Insurance Supervisor MileageC `i!'otari ype of work ..il =b= Date Departure Return Crew Sup'r Hrs � Time Time Size Hours Provided Cost Cost ost Costperformed 35 09/06/2001 6-45 AM 12:45 PM 7 6.00 42.0 82.31 887.00 517.50 SI06.81Between Nob Hill/Logan, between Rock/Landon, Between 9th St/1 Oth St, between Yakima Ave/ "D" St., Between 9th/8th St, Between "D" St/ "A" St 09/13/2001 7:00 AM 12:15 PM 8 5.25 42.0 82.31 576.13 515.00 $93.44Between 8th St/7th St, from 30 A St to G St, between 7th St/6th St - from H St to F St 09/20/2001 8:30 AM 1:00 PM 8 4.50 36.0 $1.98 865.25 $10.00 577.23700 Blk No 3rd Ave, 600 20 BIk N. 3rd Ave, brusch from 400 BIk S. 13th Ave, 500 BIk S. 17th Ave 09/27/2001 7:00 AM 1:00 PM 8 6.00 48.0 $2.64 587.00 $13.50 $103.14Between 7th St/6th St 27 between 'F SU'A' St, between 6th Sui4aches from 'A' /St Count: 4 Totals: 21.75 168.00 59.24 5315.38 556.00 5380.62 112 Page 1 of 1 Friday, December 14, 2001 rptBillingForWorkCreW Work Departure Date Time 09/13/2001 7 00 AM Return Crew Sup'r Time Size Hours 1:00 PM 8 6.00 09/14/2001 7.00 AM 1.00 PM 09/17!2001 7:00 AM 1:00 PM 09/18/2001 7:00 AM 1:00 PM 09/19/2001 7:00 AM 1.30 PM 09/20/2001 8:30 AM 1:00 PM 09/21/2001 7.00 AM 1:00 PM 09/24/2001 7:15 AM 1:30 PM 09/25/2001 7.00 AM 1.30 PM Friday, December 14, 2001 First Previous Next Last 8 6.00 8 6.00 8 6.00 rage i 01 1 Total Insurance Supervisor MileageC TotalType of work Mileage Hrs Provided Cost Cost ost Costperformed 48.0 S2.64 S87.00 518.50 SI08.14E1ks- pickup litter , remove 37 graffiti from restrooms / Chesterly - raked soil for seeding/ Randall - pickup litter, removed graffiti from 48.0 52.64 587.00 112.50 S102.14Tahoma Cemetery - weed 25 eat around headstones. 48.0 52.64 587.00 515.00 S 104.64EIks - pickup litter/ Upper 30 Kiwanis - water station removed graffiti/ Walnut Underpass, - painted graffiti / 15th St - removed debris from houses 48.0 52.64 587.00 514.00 5103.64Elks, Walter Orman, Cherry, Summitview, Portia, Gardner, Larsen, Milroy, Miller Parks / pickup litter, S 106.75Tahoma Cemetery/ - weed 20 eating around headstones. 583.73Milroy, Elks, Naches Ave, 33 Chesterly - pickup litter 514.00 5103.64Milroy, Elks, City Shops s- 28 Pickup litter, painted trash barrels $108.383rd Lincoln - remove tree 30 limbs/ City Shops - painted barrels 5112.11City Shops - painted barrels 30 Page2of3 7 6.50 45.5 52.50 594.25 510.00 8 4.50 36.0 51.98 565.25 516.50 8 6 00 48.0 52.64 587 00 28 8 6.25 50.0 S2.75 590.63 515.00 8 6.50 52.0 52.86 594.25 515.00 rptBtllingForWOrkCrCw Work Total Departure Return Crew Surer Hrs Insurance Supervisor MileageC TotalType of work mileage Date Time Time Size Hours Provided Cost Cost ost Costperformed 09/26/2001 7:00 AM 1:00 PM 7 6.00 42.0 S2.31 587.00 54.50 $93.81Tahoma Cemetery/ weed cat 9 around (lower beds, weed eat around head storms 09/27/2001 7:00 AM 1.00 PM 7 6.00 42.0 S2.31 587 00 519.00 5108.31 Milroy, McGuiness, Lions, 38 Raymond, Kiwanis Parks/ removed graffiti from restrooms, pickup liner, painted barrels at Kiwanis Count: 1 8 Totals: 109.50 826.50 $45 46 51,587 75 5240.50 51,873.71 481 • Page 3 of 3 Friday, December 14, 2001 First n_ =eiiu Next Last rages . • • rptBillingForWorkCrew City of YakimaWork Crew # 2 Yakima Co. Department of Corrections Inmate Work Crew Billing for work completed between the 09/01/2001 and 09/30/2001 following dates: Work Dat Departure Return Crew Sup'r Total Insurance Supervisor MileageC TotalType of work Mileage Hrs Time Time Size Hours Provided Cost Cost ost Costperformed 35 52.0 52.86 594.25 517.50 S 114.61 Randall- litter pickup, liners. 09/04/2001 7:00 AM 1.30 PM 8 6.50 edge and weed eat canal, / Remove diving boards from Eisenhower Pool 09/05/2001 7:00 AM 1:00 PM 8 6.00 48.0 52.64 587.00 512.00 S101.64Chesteriy Park - rake, level, 24 shovel soccer field 4 I 09/07/2001 7:00 AM 1:00 PM 8 6.00 48.0 S2.64 587.00 518.50 5108.14Kiwanis - remove fens 37 from demo house/ Chesterly- level dirt for seed field 112 09/10/2001 7:00 AM 1:00 PM 6 6.00 36.0 51.98 587.00 513.00 SI01.98weed flower bed, litter pick 26 up - Chesterly, Randall - wash off, sweep lot on 44th side, remove tree and stump 09/11/2001 6:45 AM 1:00 PM 7 6.25 43 7 52.41 590.63 525.00 SI18.03Randall - Cleaned 48th Ave 50 curb line, litter pickup on trail/ Gilbert - paint tables/cans - weed eat 09/12/2001 7:00 AM 1:00 PM 8 6.00 48.0 S2.64 587.00 515.50 5105 I4Randall - weed volleyball 31 court, paint benches, cans tables/ Kiwanis - load snow fence for Chesterly 09/172001 7:00 AM 1:00 PM 8 6.00 48.0 52.64 587.00 518.50 5108.I4CIean trash from houses at 37 Sports Complex Site Page 1 of 2 Friday, December 14, 2001 First Previous Next Last rptBiilingFOrW. ork=rew WorkDeparture Return Crew Sup'r a Total insurance Supervisor MileageC TotalType of work Mileage Date Time Time Size Hours Provided Cost Cost ost Costperformed 09/18/2001 7:00 AM 12:45 PM 8 5.75 46.0 52.53 $8338 S23.50 5109.41 Kiwanis - load trash from 47 houses at sports complex sire/ Naches = litter! Chesterly - litter/ Gilbert - Iitter/ Gardner - litter/ Randall - litter/ Tieton Terrace - litter/ Canal 09/19/2001 7:00 AM 1:00 PM 7 6.00 42.0 52.31 $87.00 $20 00 4109.31 Elks - graffiti painted in 40 mensroom/ 1.M.Perry - litter paint benches and cans/ Randall - paint cansitablesrooncl^w on 12t.': Ave. sides 09/21/2001 7:00 AM 1:00 PM 8 6.00 48.0 $2.64 587.00 $22.50 $112.1440TH Ave/River Rd/ pump 45 hose, trim trees, load brush, edge side walk, raise sprinkler, chip stumps/ Chesterly - litter in River 09/24/2001 7:00 AM 1:00 PM 8 6.00 48.0 52.64 587 00 516.00 S 105.64Transit Center - Graffiti 32 removal/ Randall - paint outside of restrooms 09/25/2001 7.00 AM 1 15 PM 8 6.25 50.0 52.75 $90.63 $ 15.50 5108.88Randall - paint restroom 31 building/ paint house 09126/2001 7:00 AM 1:00 PM 8 6.00 48.0 52.64 $87.00 513.00 $102.64Franklin , Portia 26 Summitview, Raymond, Southeast, S. 2nd St, McGuiness, Walter Orunan, Cherry, Miller, Naches Parks 09/28/2001 7:00 AM 12:45 PM 8 5.75 46.0 52.53 583.38 513.50 S99 4l Portia - edge, weed eat, 27 prune, haunt tables, paint cans, rake entire park/ Franklin - paint garbage cans/ Roselma - paint garbage can, weed eat, sweep, Count: 14 Totals: 84.50 651 75 535./25 51,225.25 5244 00 51,505 10 488 Page 2 of 2 Friday, December 14, 2001 First Previous Next Last City of Yakima Public Works / Parks 2301 Fruitvale Blvd. Yakima, Washington 98902 Work Crew # 1 Attn: Clarvine Van Epps 11/01/2001 During the month of OCTOBER the Yakima County Department of Correction, Restitution Center "Work Crew Number One" provided a total of 953.5 hours of work for the City of Yakima. The cost breakdown for this service is as follows: Insurance Cost $ .055 Per hour per worker $ 52.44 Supervisor Cost $ 14.50 per hour $1906.75 Equipment Cost $0 Mileage Cost $ 0.50 per Mile $ 295.00 Please send payment to: Yakima County Department of Correction 111 North Front Street Yakima, Washington 98901 Attn: Accounting Karen L. Kelley Jail Industry Supervisor Restitution Center 574-2836 Work Crew Billing Files\OLK2\City Of Yakima Parks Lctter OCTOBER_l.Doc CC: File Total Due $ 2254.19 Billing prepared by Ruth Isaak Office Specialist C:\Documents And Settings light\L.ocal Settings\Temporary Internet City of Yakima Public Works / Parks Work Crew #2 2301 Fruitvale Blvd. Yakima, Washington 98902 Attn: Clarvine Van Epps 11/01/2001 During the month of OCTOBER the Yakima County Department of Correction, Restitution Center "Work Crew Number Two" provided a total of 676 hours of work for the City of Y.,kim i cuuaa. The cost breakdown for this service is as follows: Insurance Cost $ .055 Per hour per worker $ 37.18 Supervisor Cost $ 14.50 per hour $1297.75 Equipment Cost $0 Mileage Cost $ 0.50 per Mile $ 274.00 Please send payment to: Yakima County Department of Correction 111 North Front Street Yakima, Washington 98901 Attn: Accounting Karen L. Kelley Jail Industry Supervisor Restitution Center 574-2836 Work Crew Billing Files\OLK21City Of Yakima Parks Letter October 2.Doc CC: File Total Due $ 1608.93 Billing prepared by Ruth Isaak Office Specialist C:1Documaus And Settings\Rlight\L.ocal Settingsvremporary Internet rptBillingForWorkCrew Page 1 of 1 City of YakimaWork Crew # 1 Yakima Co. Department of Corrections Inmate Work Crew Billing for work completed between the following dates: Work Date Departure Return Crew Sup'r Total Insurance Supervisor MileageC TotalType of work Mikage Time Time Size Hours Provided Cost Cost ost Costperformed 10/01/2001 7.30 AM 1.45 PM 6 6.25 37.5 82.06 590.63 514.00 5106.69Transit Center, Miller, 28 Randall, Franklin Parks/ transit painted over graffiti in restrooms; Miller - painted tables, railings around gazebo; Randall, Franklin - pickup up litter, 10/02/2001 7:00 AM 1.15 PM 8 6.25 50.0 52.75 590.63 511.50 5104.88No 1st St pulled weeds from 23 along side walk city shops, painted trash barrels 10/03/2001 800 AM 1.30 PM 8 5.50 •44.0 52.42 579.75 56.00 588.17Tahoma Cemetery/ dug ditch 12 approx 25 feet, 18 inchesdeep, weed around 10/04/2001 7:00 AM 1:00 PM 8 6.00 48.0 52.64 587 00 58.00 597.64City Shops, Elks, Walter 16 Ortman, McGuinness, Kiwanis, MLK - painted barrels at city shops, at parks pickup litter, remove 10/05/2001 7:00 AM 1.30 PM 7 6.50 45 5 52.50 594.25 516.50 5113.25Milroy, Elks, Walter 33 Ortman, McGuinness, Cherry, Summitview Portia, Gardner, Larsen, Lions, Raymond, Kiwanis - pickup litter , remove graffiti from 10/08/2001 7:00 AM 1:00 PM 7 6.00 42.0 52.31 587.00 818.00 510731 Milroy, Elks, Walter 36 Ortman - pickup litter, removed graffiti from restrooms, edged and swept 10/09/2001 7:00 AM 12:30 PM 8 5.50 44.0 52.42 S79 75 57.00 S89 17Tahoma Cemetery - weed 14 eat and swept headstones 10/01/2001 and 10/31/2001 Wednesday, December 12, 2001 First Previous Next Last Page 1 of 3 Eae•/rr.�r�,......,.o..+. ,.,.t eas+tr 1 PI 1 nnnr rptBillingForWorkCrew Page 1 of 1 ®ate Departure Return Crew Sup'r Total Insurance Supervisor MileageC TotalType of work Mileage Time Time Size Hours Provided Cost Cost ost Costperformed 10/11/2001 7.30 AM 1:00 PM 8 5.50 44.0 52.42 579 75 S 18.00 S100.1 7Chesteriy, Elks, Kiwanis, 36 !_...i.,e. Franklin, D....1 -ll litter pickup, removal of 10/12/2001 700 AM 1.30 PM 7 6.50 45.5 52.50 594.25 516.50 3113.25Milroy, Elks, Walter 33 Orman, McGuiness. Cherry, Kiwanis, MLK, Randall = pickup liner, 10/15/2001 7:00 AM 1.30 PM 7 6.50 45.5 32.50 594.25 320.00 5116.75Milroy, Elks, Chester -1y, 40 Gilbert, Randall Parks - pickup up tree limbs, swept p&kiag 10/16/2001 7:00 AM 1:00 PM 7 6.00 42.0 52.31 587.00 515.00 S104.31Nacbes, 2nd SL,Transit 30 Center, Kiwanis, MLK - pickup litter, empty garbage cans, paint over grafitti, remove graffiti from tables 10/17/2001 7:00 AM I:00 PM 7 6.00 42.0 32.31 587.00 312.00 S101.31Tahoma Cemetery/ weed eat 24 around head stones 10/18/2001 7:00 AM 1.30 PM 7 6.50 45.5 52.50 594.25 515.00 5111.75EIks, Larson, Lyons, 30 Kiwanis, Randall - pick up litter, remove grafitti from tables and restrooms, pick up sod at Randall 10/19/2N1 7:00 AM 1'00 PM 7 6.00 42.0 52.31 587 00 510.50 599.81 Elks, Miller, Milroy - pickup 21 litter, rake park of leaves and nuts 10/22/2001 7:00 AM 1:00 PM 6 6.00 36.0 51.98 587.00 515.00 5103.98Milroy, Elks, Walter 30 Oilman, McGuiness, Cherry, Summitvicw, Gardner, Lyons, Raymond, Miller - Pickup litter, graffiti Wednesday, December 12, 2001 First Previous Next Last Page 2 of 3 fi1P•//C \Tlnt'nmpntc and CPttinrrc\rlirvht\T nral V"1Mtinrrc\\rvrt12;11;re 11/11 M11f11 rptBillingForWorkCrew Page 1 of 1 Work Date Departure Return Crew Sup'r Total Insurance Supervisor MileageC TotalType of work Mileage rs Time Time Size Hours Provided Cost Cost ost Costperformed 10/23/2001 7-00 AM I:00 PM 6 6.00 36.0 51.98 587.00 59 00 597.98MiIroy, Elks, Kiwanis, - pick 18 up litter, remove graffiti from sidewalk, edged and 10/24/2001 7.00 AM 1:00 PM 8 6.00 48.0 52.64 587 CO S3.50 593 l4tahoma Cemetery/ weed eat 7 around head stones 10/25/2001 7:00 AM 1:00 PM 8 6.00 48.0 52.64 S87 00 523.00 51 12.64Randall, Elks, Chesterly, 46 Franklin, Perry, Gardner, Roselinda - litter pickup, graffiti removal 10/26/2001 7:00 AM 1:00 PM 6 6.00 36.0 51.98 587.00 516.00 5104.98Milroy, Elks, Naches, 2nd 32 St., Kiwanis, MLK, Raymond, Lions - litter pickup, swept curbs, pickup sod, graffiti removal 10/29/2001 7:00 AM 1:00 PM 8 6.00 , 48.0 52.64 587.00 S13.50 5103.14CBC, Elks, Walter Ortman, 27 McGuiness, Cherry, Summitview, Randall - litter pickup, remove leafs from parking lot 10/30/2001 8.00 AM 12:30 PM 8 4.50 36.0 51.98 565.25 517.50 584.73Chesterly, Franklin, Perry, 35 Elks, Kiwanis - pickup trash barrels 10/31/2001 7.00 AM 1:00 PM 8 6 00 48.0 52.64 587.00 59.50 599 14Tahoma Cemetery/ dug 19 ditches, pulled flowers Count: 22 Totals: 131.50 953.50 S52.44 51,906.75 5295.00 52,254 19 590 Wednesday, December 12, 2001 Page 3 of 3 First Previous Next Last fao•//1" ATIewsilrri Ante anti CPtti»tie \rl*Ant \T nral CPttinoc\ \rntRillinaPnrWnr1cC'rewPaael htm 17/11/7001 rptBiilingForWorkCrew Page 1 of 1 City of YakimaWork Crew # 2 Yakima Co. Department of Corrections Inmate Work Crew Billing for work completed between the following dates: Work T_ _1 Date Departure Return Crew Sup'r ' HI Insurance Supervisor MileageC TotalType of work Mileage Time Time Size Hours Provided Cost Cost ost Costperformed 10/03/2001 8:00 AM 1:00 PM 8 5.00 40.0 S2.20 572.50 516.50 S9 L20Chesterly, Canal Pathway, 33 Elks, Miller, Naches, 2nd St, Southeast, MLK, Raymond, McGuiness, Rosalama, Larson/ Pickup up litter and 10/05/2001 7:00 AM 1.15 PM 8 6.25 50.0 52.75 590.63 516.50 5109.88Gilbert, Gaekan, Fairbanks, 33 Q a..e1a11 - lieu, pirhm paint restroom building at Randall 10/08/2001 6:45 AM 12:00 PM 8 5.25 42.0 52.31 576.13 511.50 $89.94Gilbert Park - litter pickup, 23 edge/ 44th Ave - edge, weedeat, sweep 36 -r 52.02 576, 13 517 50 $95 65rhestrrly- litter pick un/ 35 l viv�idvvl 7 "45 AM 1'w PM 7 5.25 .+... .......� �...-.. �.-...---..-..--..r .•. r _. _r. __ Randall - edge 48th Ave side 10/10/2001 7:00 AM 12:00 PM 8 5.00 40.0 S2.20 572.50 519.00 593.70EIks, Miller, Naches, 2nd St, 38 Southeast, MLK, Kiwiness, Gardner, Raymond, Portia, Summitview, Cherry, Walter Ortman, McGuiness, Milroy, Rosalama, Larson, Franklin, Tieton Terraces 10/16/2001 7:00 AM 1 15 PM 8 6.25 50.0 52.75 590.63 514.00 $107.38Summitview- stack limbs/ 28 Franklin - stack limbs / Randall -paint graffiti in womens and mens restrooms 10/17100! 7•nn AM r t:In AM R a 5r1 u n S7 9R SAS 75 119 S4 LRA 73F.Ire Miner. Senior Center_ 39 10101/2001 and 10/31/2001 Wednesday, December 12, 2001 First Previous Next Last Neches, Chesterly, MLK, South East, Kiwanis - Litter pickup, remove grafiri from restrooms Page 1 of 3 file://CADocuments and Settings\rlight\Local Settings\Temp...\rptBillingForWorkCrew.htm 12/11/2001 , rptBillingForWorkCrew Page 1 of 1 Work Departure Date p Time 10/18/2001 7:00 AM 10/19/2001 7'00 AM Return Crew Sup'r TotallrInsurance Supervisor MileageC TotalType of work Mileage Time Size Hours Provided Cost Cost ost Costperformed 1:00 PM 8 6.00 48.0 52.64 587.00 515.00 $104.64Chesterly - litter pickup / 30 Randall - litter pickup, edge, dig holes for saplings along creek 1.00 PM 8 6.00 48.0 52.64 587 00 S 14.50 5104 14Chesterly - pick up litter/ 29 Milroy - pickup litter, rake leaves/nuts from park 7 5 75 40.3 52.21 583.38 S23 00 $108.59Chesterly, Canal Pathway, 46 Tietonb Terrace, Gaileon, Gilbert, Kiwanis, Fairbank, Randall, Pirtia, Perry - litter pickup 7 6.00 42.0 52.31 587.00 S19.00 5108.31 Kiwanis, - assist cleanup at 38 mobile home site loading dump trucks / Chesterly, litter, set-up trash cans / repair Franklin Memorial 1.00 PM 8 6.00 48.0 S2.64 587.00 522.00 5111.64Kiwanis, Randall, Chesterly, 44 McGuiness, Walter Ortman, Cherry, Portia, Southeast - Litter Pickup, removal of graffiti 1 15 PM 8 6.50 52.0 52.86 594.25 518.50 5115.61Chesterly, Canal Pathway, 37 Franklin, Gaileon, Gilbert, Randall, - litter pickup, At Randall put up sno fence and tarp for haunted trail trimmed treees around upper observation deck 8 6.00 48.0 52.64 587.00 516.00 5105.64CBD - leaf pickup / Shops 32 work on picnic tables/ Chesterly - litter pickup 10/22/2001 7:00 AM 12:45 PM 10/23/2001 7:00 AM 1:00 PM 10/24/2001 7:00 AM 10/26/2001 6 45 AM 10/29/2001 7:00 AM 1:00 PM Wednesday, December 12, 2001 First Previous Next Last Page 2 of 3 file://C:\Documents and Settings\rlight\Local Settings\.. \rptBillingForWorkCrewPage2.htm 12/11/2001 rptBillingForWorkCrew Work Departure Date P Time 10/30/2001 8:00 AM 10/31/2001 6.45 AM Page 1 of 1 Total Return Crew Su 'r Insurance Su ewsoa sMiley eC TotalTYPe of work Mileage Hrs Time Size Hours Provided Cost Cost ost Costperformed 11.30 AM 5 3.50 17.5 $0.96 $50.75 S 17.50 569.21 Shops - paint table legs / 35 Chesterly, Perry, Elks, Kiwanis - pick up garbage cans, remove gravel from road back into parking lot 1:00 PM 6 6.25 37.5 52.06 590.63 514.00 $106.69CBD- litter pickup/ Kiwanis- 28 litter/ shops 89.50 676.00 537 18 51,297 75 5274.00 51,608.93 548 Page 3 of 3 Count: 16 Totals: Wednesday, December 12, 2001 First Previous Next Last fife://C:\Documents and Settings\rlight\Local Settings\...lrotBiliingForWorkCrewPage3.hten 12/11/2001 City of Yakima Public Works / Parks Work Crew #1 2301 Fruitvale Blvd. Yakima, Washington 98902 Attn: Clarvine Van Epps 12/03/2001 During the month of NOVEMBER the Yakima County Department of Correction, Restitution Center "Work Crew Number One" provided a total of 715 hours of work for the City of Yakima. The cost breakdown for this service is as follows: Insurance Cost $ .055 Per hour per worker $ 39.33 Supervisor Cost $ 14.50 per hour $1341.25 Equipment Cost $0 Mileage Cost $ 0.50 per Mile $ 206.00 Please send payment to: Yakima County Department of Correction 111 North Front Street Yakima, Washington 98901 Attn: Accounting Karen L. Kelley Jail Industry Supervisor Restitution Center 574-2836 Work Crew Billing Files\OLK21City Of Yakima Parks Lotter #1 November.Doc CC. File Total Due $ 1586.58 Billing prepared by Ruth Isaak Office Specialist C:\Documents And Settings\Rlight\Local Settings\Tempotuy Internet 'The nsirnon Yakima Cooney Government ment is to responsive .nt tesponsask mashlle Irsir mod monovork emmnimil undieronnetirkg mai IffeetiRlf prbik " hoeGrilY Cornmou Save /,a.o..do., The cost breakdown for this service is as follows: Awsi Juaar r Departments of CORREMONS AND SECURE 111 North r'soot Sffl et Yakdm., WA MU U9) S74-i7u0 info:inac ion die Espanol Kerner it A No Director City of Yakima Public Works / Farts Work Crew #2 2301 Fruitvale Blvd. aakraa, Washington. 98902 Attn: Clarvine Van Epps 12/03/2001 During the month of NOVEMBER the Yakima County Department of Correction, Restitution Center "Work Crew Number Two" provided a total of 595 hours of work for the City of Yakima. Insurance Cost $ .055 Per hour per worker S 32.73 Supervisor Cost $ 14.50 per hour 51156.38 Equipment Cost SO Mileage Cost $ 0.50 per Mile S 247.00 Total Due S 1436.11 Please send payment to: Yakima County Department of Correction 111 North Front Street Yakima, Washington 98901 Attn: Accounting Karen L. Kelley Jail Industry Supervisor Restitution Center 57 36 �f le11/" WaLLtw;D a wiarnue cc. roc Billing prepared by Ruth Isaak Olric Special- GARestiergion CatteAlaiegieirieitilliel l,ct eCity Of yakii kirks 'Dedicated to Public Safety, and to Conuareniry Wellnexs" 4444+nrwxs rot 11772)174-1701 Com f6WI674-1721 fmig $U.1141 fin gm) 2744621 Fox ran 57444171 rptBillingForWorkCrew Page 1 of 1 City of YakimaWork Crew # 1 Yakima Co. Department of Corrections Inmate Work Crew Billing for work completed between the 11/01/2001 and 11/30/2001 following dates: Work Date Departure Return Crew Sup'r Total Insurance Supervisor MileageC TotalType of work Mileage Time Time Size Hours Provided Cost Cost ost Costperformed 11/01/2001 7:00 AM 1.00 PM 8 6.00 48.0 52.64 587.00 516.00 5105 64Milroy, Elks, Walter 32 Ortman, Miller, Chesterly, Randall, Raymond - removed leaves from fence, pick up litter, swept leaves from 11/02/2001 7:00 AM 1:00 PM 8 6.00 48.0 52.64 $87.00 S13.50 5103.I4CBD, Larson, Milroy, Elks - 27 raked leaves 11/05/2001 7:00 AM 1:00 PM 7 6.00 42.0 52.31 587.00 516.50 5105.81 Milroy, Elks, Walter 33 Ortman, McGuinnes, Cherry, Summitview, Gardner, Lions, Kiwanis, MLK, Miller, Naches Ave - litter 11/06/2001 7:00 AM 1:30 PM 7 6.50 45.5 52.50 594.25 516.00 5112.75Milroy, lth Ave, Elks, 32 Gardner, 1302 B. Ave - litter pickup, painted over graffiti, tree removal 11/07/2001 7:00 AM 1:00 PM 8 6.00 48.0 $2.64 587.00 55 00 594.64Tahoma Cemetery - weed 10 eat around headstones 11/08/2001 7:00 AM 1.30 PM 8 6.50 52.0 52.86 594.25 51700 5114.11 CBD, Elks, Chesterly, 34 Gilbert - raked leaves from sidewalks and curbs, pickup 11/13/2001 7:00 AM 1:30 PM 8 6.50 52.0 52.86 594.25 514.00 S111.11CBD, So. Naches, Randall - 28 raked up leaves, removes leaves from curbs, assisted Officer Williams crew cleaning out drainage ditch 11/14/2001 7:00 AM 1:30 PM 8 6.50 52.0 52.86 594.25 57.00 S104.11Tahoma Cemetery - raked 14 leaves around headstones Wednesday, December 12, 2001 Page 1 of 2 First Previous Next Last r1 Ile, T -s _ _\_l: --1 CI w.4n:11:....T.'.,:-IT i....t.r_...-. 1_. 1'1 /1 1 nnnl rptBillingForWorkCrew Page 1 of 1 Work Departure Return Date Time Time 11/19/2001 7:00 AM 1.30 PM Crew Sup'r THal Insurance Supervisor MileageC TotalType of work Size Hours Provided Cost Cost ost Costperformed 7 6.50 45.5 52.50 594.25 523.50 S120.25E1ks, Milroy, Gardner, Dtonh r Field Rryrtnnn[t Kiwanis, MLK, 2nd St, Chesterly, Gilbert, Randall - 48.0 52.64 58700 518,50 5108.14Randall, Franklin, Tieton Psk, Gilbert, Chesterly, MLK - pick up litter, removed dead fish from nature area pond. Removed 42.0 52.31 587.00 53.50 592.8 i T ahoma Cemetery / raked Iv 21..nallnd ixa.;eto,. 52.0 52.86 594.25 523.50 $120.61 Kiwanis, MLK, 2nd St, Elks, 47 McGuiness, Cherry, Summitview, Gardner, RoseLinda, Franklin, Tieton Terrace, Perry / pickup litter, remove graffiti from 48.0 52.64 587.00 55.00 594.64Tahoma Cemetery - raked 10 leaves from headstones 40.0 52.20 572.50 510.50 585.20CBD - snow removal 52.0 52.86 594.25 516.50 S 113.61 CBD - snow removal 715.00 539.33 S1,341.25 520600 51,586.58 11/20/2001 7:00 AM 1.00 PM 8 6.00 11/21/2001 7:00 AM 1:00 PM 7 6.00 11/26/2001 7:00 AM 1.30 PM 8 6.50 11/27/2001 7.00 AM 1.00 PM 11/28/2001 8:00 AM 1:00 PM 11/29/2001 7:00 AM 1.30 PM Count: 15 Totals: Wednesday, December 12, 2001 First Previous Next Last 8 6.00 8 5.00 8 6.50 92.50 Mileage 47 37 7 21 33 412 Page 2 of 2 r%ro1 ce tinc e\ \rntRillinoFnrWnrkCrewPape, htm 1'7I11/7om rptBillingForWorkCrew Page 1 of 1 City of YakimaWork Crew # 2 Yakima Co. Department of Corrections Inmate Work Crew Billing for work completed between the 11/01/2001 and 11/30/2001 following dates: Work Total Departure Return Crew Sup'r Hrs Insurance Supervisor MileageC TotalType of work Mileage Date Time Time Size Hours Provided Cost Cost ost Costperformed 11/02/2001 7.00 AM 1.30 PM 8 6.50 52.0 52.86 594.25 522.00 5119 I I CBD - Litter pickup. Randall 44 - litter pickup, unload lumber for fence, Shops - work on picnic tables, clean 11/05/2001 7:00 AM 1.15 PM 8 6.25 50.0 52.75 590.63 523.50 S 116.88Chesterly, Canal Pathway, 47 Tierton Terrace, Franklin, Rosalama, Portia, J.M.Perry, 44th Ave, Gilbert, Gaeleon, Randall, Skate Park - litter and leaves pickup, graffiti 11/06/2001 7:00 AM 1:00 PM 6 6.00 36.0 S1.98 587.00 517.00 S105.9844th Ave, Gilbert, Gahlen, 34 Randall, Fairbank, J.M. Perry, Franklin, Tieton Terrace, Chesteriy, Kiwanis - litter pickup and graffiti 11/07/2001 7:00 AM 1 15 PM 8 6.25 50 0 52.75 590 63 SIO 00 5103.38CBD - Litter pickup/ 20 Chesterly - install snow fence along 40th Ave/ 13th Ave/Walnut - assist in tree removal 11/09/2001 7:00 AM 1.00 PM 7 6.00 42.0 52.31 587.00 520.50 5109.81 CBD - litter pickup/ Shops - 41 unload aeroator from tractor, install auger onto tractor/ Kiwanis - straighten fence posts, remove graffiti/ Milroy, Chesney - litter pickup, work on snow fence 11/13/2001 7:00 AM 1.30 PM 7 6.50 45.5 52.50 594.25 521.00 51 17 75Kiwanis - load snow fence/ 42 Randall - put up snow fence along canal, clean canal Wednesday, December 12, 2001 First Previous Next Last Page 1 of 2 file://C:\Documents and Settings\rlight\Local Settings\Temp...\rptBillingForWorkCrew.htm 12/11/2001 rptBillingForWorkCrew Page 1 of 1 Work Departure Return Crew Su/pr Date Time Time Size Hours 11/14/2001 6.45 AM 1:30 PM 7 6.75 11/16/2001 7.00 AM 12:45 PM 7 5 75 11/26/2001 7:00 AM 1:00 PM 8 6.00 H in nranreSupervirs g_ Supervi MileageC TotalTv�e of work Provided Cost Cost ost Costperformed 47.3 52.60 597.88 516.00 $1 I6.47Chesterly, litter pickup / 32 Franklin - fitter pickup/ TIGIVrII TGfICi.G,FP11VO111,- litter pickup/ Randall - Inter 40.3 52.21 583.38 522.50 $108.09McGutness,Walter Orman, 45 Cherry, Miller, Naches, S. 2nd St.,Sou hcast, MLK, Elks, Kiwanis, Chesterly - litter pickup, cleaned around 48.0 52.64 587.00 531.50 3121.14Kiwanis - mattress, sinks, 63 Mileage 11/27/2001 7:00 AM 1:00 PM 8 6.00 48.0 52.64 587.00 514.00 11/28/2001 8:00 AM 1.45 PM 8 5 75 46.0 52.53 $83.38 519.00 11/29/2001 7.00 AM 1:00 PM 7 600 42.0 52.31 587 00 512.50 11/30/2001 7.00 AM 1:00 PM Count: 13 Totals: Wednesday, December 12, 2001 First Previous Next Last 8 6.00 48.0 52.64 587.00 517.50 7975 595.00 532.73 51,156.38 5247.00 51,436.10 garbage from expansion C: '.erly - litter 1m= tumble weeds along fenceline/ Randall - litter, leaves/ Franklin - litter 5103S4Kiwanis - clean around 28 around expansion 5104.91 Snow Removal - CBD 38 5101.81 CBD - snow removal, 25 remove flag poles 5107 I4CBD - snow, ice removal 35 494 Page 2 of 2 file://C:\Documents and Settings\rlight\Local Settingsl,valrptBillingForWorkCrewPage2,htm 12/11/2001 1 Workcrew Officer Training Form Officer: Date: ASSESSMENT AND EVALUATION This guide outlines each of the critical elements for Home Detention Officer Training/Evaluation. A series of questions (guidelines) for consideration in Training/Evaluating the performance elements are provided. These elements are intended to assist in training and evaluation, however, they are not intended to be all-inclusive. I. IMPLEMENTING DEPARTMENT POLICIES AND PROCEDURES/LAWS A. KNOWLEDGE OF DEPARTMENT POLICIES AND PROCEDURES (Chapter 22) 1. Does the Officer have a working knowledge of policies and procedures affecting his/her assignment? Yes( ) No( ) 2. Does the Officer keep current regarding recent additions or revisions to policies and procedures? Yes( ) No( ) B. APPLICATION OF DEPARTMENTAL POLICIES AND PROCEDURES 1. Are those policies and procedures affecting the Officer's specific assignment complied with? (Consider those policies which are pertinent to the demands of the assignment) Yes( ) No( ) 2. Does the Officer willingly accept assignments? Yes( ) No( ) 3. Are those assignments carried through to conclusion? Yes( ) No( ) 4. Does the Officer regularly plan for and document completion of various tasks? Yes( ) No( ) C. EVALUATION OF EXISTING POLICIES AND PROCEDURES 1. Does the Officer evaluate the effectiveness of existing policies and procedures? Yes( ) No( ) 2. Does the Officer look for revisions and/or additions and submit as needed? Yes( ) No( ) D. KNOWLEDGE OF APPLICABLE LAWS AND STATUTES 1. Does the Officer keep current with applicable laws and statutes that pertain to his job assignment? Yes( ) No( ) Trainer: Officer: c:ldocuments and settings\dighAlocal scuings\tcmporary Internet fiks1olk2\workcrew training forms.doc l prepared by Donald W. Reini t Workcrew Officer Training Form Officer: ASSESSMENT ANI) EVALUATION II, INTERPERSONAL RELATIONS Date: A. PEERS 1. Does the Officer establish good rapport with peers? Yes( ) No( ) 2. Does the Officer gain the respect of peers without a loss of control? Yes( ) No( ) B. OTHER AGENCIES 1. Does the Officer recognize and respect the authority and responsibilities of other taw 1 J enforcement agencies? Yes( ) No( 2. Does the Officer represent the department's views when dealing with other agencies? (public, support service providers, volunteers) Yes( ) No( ) C. RESIDENT/OFFENDER VIOLATORS 1. Does the Officer control his/her personal feelings? Yes( ) No( ) III. EFFECTIVENESS IN CONTROLLING STRESS SITUATIONS ( job site) A. MAINTAINING SELF CONTROL Are °.otic,. c ted? (Outward calmness voice control_ etc_) Yes( ) No( ) 2. t Officer refrain fromusing of ity w�,ten in thepresence of the public, Does the profanity r --- residents and peers? Yes( ) No( ) B. VOLATILE SITUATIONS 1. Is the Officer tactful and diplomatic when confronting volatile situations? Yes( ) No( ) 2. Does the Officer refrain from responding in kind to obnoxious, argumentative persons? Yes( ) No( 3. Is the Officer effective in solving problems? Yes( ) No( ) Trainer: Officer. cAdocumeiits s>➢ti settingsi 1ightilocal settingAtemporary Internet files‘olic2\vaerkaew training fornts.doe 2 prepared by Donald W. Reini 3 Workcrew Officer Training Form Officer: Date: ASSESSMENT AND EVALUATION C. SENSITIVE ISSUES 1. Does the Officer use good judgment when dealing with problems of a sensitive nature? Yes( ) No( ) 2. Are issues or inquiries involving department policy referred to the proper source? Yes( ) No( ) 3. Does the Officer keep his/her supervisor advised of incidents, which could require action at a higher level than his/her position? Yes( ) No( ) IV. SAFETY AND SECURITY AWARENESS A. SECURITY AWARENESS ( in public) 1. Does the officer use basic security with residents? Yes ( ) No ( ) 2. Is the officer security aware in public? Yes ( ) No ( ) 3. Does the officer know the history of the residents? Yes ( ) No ( ) 4. Has the officer checked resident's criminal history (resident disciplinary problems, current and past charges)? Yes ( ) No ( ) B. SAFETY CONSCIENCE (in public) 1. Has the officer explained possible safety hazards? Yes ( ) No ( ) 2. Does the officer check all safety equipment/ tools regularly for damage and does he/she get the damaged items replaced in a timely manner? Yes ( ) No ( ) 3. Does the Officer reinforce and demonstrate proper safety techniques (lifting, bending, wearing helmets, etc.)? Yes ( ) No ( ) 4. Does the Officer use the project safety equipment provided (signs, flashing lights, vests, etc.) in an appropriate and correct manner? Yes ( ) No ( ) V. PRESENTING EFFECTIVE VERBAL COMMUNICATIONS A. LISTENING ABILITY 1. Does the Officer actively listen to what is being said? Yes( ) No( 2. Does the Officer accurately interpret what was heard?Yes( ) No( ) ) 3. Is the Officer able to assess changes in voice inflection and other physical characteristics? Yes( ) No( ) Trainer. Officer c:\doc u eats and settingsWight\local settingAtemporary internet filesbtk2\workaew training fornu.doc 3 prepared by Donald W. Reini 4 Workcrew Officer Training Form Officer: Date: ASSESSMENT AND EVALUATION VI. SUBMITTING EFFECTIVE WRITTEN COMMUNICA t IONS A. All PAPERWORK PROPERLY ORGANIZED 1. When given a task with clear instructions, is the Officer able to complete it without frequent directions? Yes( ) No( ) 2. Are reports submitted by the Officer properly organized and in the proper format? Yes( ) No( ) Are _. ort... ate for the t.;nds incidents being r ocurnented? raae the x�vaex ata xaupxaaprxsnne, esaxsof.............., .......r, ••••••••••••••••••••• Yes( ) No( ) B. INCLUDED NECESSARY ELEMENTS 1. Are all necessary elements contained in reports? Yes( ) No( ) 2. Does the Officer analyze all elements being considered? Yes( ) No( ) 3. Do reports meet all legal, departmental requirements?Yes( ) No( ) 4. Are reports submitted on time and through proper channels? Yes( ) No( ) C. CONCLUSIONS AND RECOMMENDATIONS SUPPORTED I. Are conclusions and recommendations valid and logical? Yes( ) No( ) 2. Are assumptions identified? Yes( ) No( ) 3. Are reasonable alternatives discussed? Yes( ) No( ) 4_ Do reports indicate that the background investigation, research, and/or study of the situation was through and complete? Yes( ) No( ) D. PAPERWORK AND REPORTS SUBMITTED ON TIME 1. Are reports submitted on a timely basis, i.e., routine established due dates, set deadlines, etc.? Yes( ) No( ) 2. Are written or verbal reports presented when appropriate? Yes( ) No( ) 3. Are reports as complete as possible when submitted? Yes( ) No( ) Trainer: Officer: cAdocorrien and settings\rlighAlocal settings\tanporary Internet filesldkZworkcrew training forms.doc 4 prepared by Donald W. Reini 5 Workcrew Officer Training Form Officer: Date: ASSESSMENT AND EVALUATION E. GRAMMAR 1. Does the Officer prepare reports or correspondence using proper sentence and paragraph structure and grammar? Yes( ) No( ) 2. Does the Officer prepare written material which is legible and free of spelling and punctuation errors Yes( ) No( ) VII. DECISIONS A. USES DECISION MAKING PROCESS EFFECTIVELY 1. Is the decision-making process begun by recognizing that a problem exists? Yes( ) No( ) 2. Are all available facts gathered, organized and interpreted? Yes( ) No( ) 3. Is the impact of decisions that may affect other Officers considered? Is their input sought when possible? Yes( ) No( ) B. ASSUMES RESPONSIBILITY 1. Are problems confronted directly or left for someone else to assume responsibility? Yes( ) No( ) 2. Does the Officer demonstrate a willingness to become involved? Yes( ) No( ) VIII. EMERGENCY INCIDENT MANAGEMENT (Field Emergencies) A. EVALUATION OF EMERGENCY SITUATIONS I . Does the Officer have a clear concept of his/her role at various kinds of emergencies? Yes( ) No( ) 2. Does the Officer make accurate assessments of situations? Yes( ) No( ) 3. Does the Officer establish priorities? Yes( ) No( ) 4. Is an action plan developed based on the Qfficers evaluation and assessment of the information available? Yes( ) No( ) Trainer: Officer: cAdocuments and settingsklightilocal seuingskanporary internet filesblk2\workcrew training forms.doc 5 prepared by Donald W. Reini L W y_ k c_e__, Officer Training Form Officer: ASSESSMENT AND EVALUATION Date: B EFFECTIVE USE OF RESOURCES 1. Does the Officer accurately determine what type of additional help or equipment is needed? Yes( ) No( ) 2. Does the Officer know what type of emergency services are available and where they can be located? Yes( ) No( ) C. COORDINATION OF OTHER AGENCIES AND EMERGENCY SERVICES __a___._—_ _ n from emergency service providers? noes 1, Does the Officer gain vnee�ggq;trj x-a_ea vea'?�a nieoxn from w..,.... °.....___. ---- he/she seek out persons in charge of the responding agencies and coordinate through them? Yes( ) No( ) 2. Is the Officer effectively able to utilize the expertise of other emergency services personnel to return the situation to normal? Yes( ) No( ) IX. TECHNICAL SUPPORT A. KNOWLEDGE OF TECHNICAL MATERIAL 1. Does the Officer maintain knowledge of the technical material essential to their job? Yes( ) No( 2. Does the Officer admit when an answer is unknown, and is the officer assisting in solving the problem? Yes( ) No( ) B. PROVIDED VALID INFORMATION 1. Is accurate, clear and understandable information provided to subordinates or supervisor? Yes( ) No( ) 2. Is the Officer resourceful in locating information that is not readily available? Yes( ) No( ) X. SETTING AN EXAMPLE A. WORK HABITS 1. Are time management techniques used effectively? (i.e. punctuality, schedules enough time for projects, deadlines met, etc.) Yes( ) No( ) 2. Does the Officer practice occupational safety to the extent that unsafe practices are readily recognized? Yes( ) No( ) 3. Is appropriate action taken to correct unsafe practices? Yes( ) No( ) Trainer: Officer: c:ld:contenus and settings\rlight\local scttingsltemporary internet fgles1olk21workcaew training forms.doc 6 prepared by Donald W. Reini 7 Workcrew Officer Training Form Officer: Date: ASSESSMENT AND EVALUATION B. DEMEANOR 1. Does the Officer exhibit a positive attitude? Yes( ) No( ) 2. Does the Officer display a positive respect for authority? Yes( ) No( ) 3. Do the Officers actions command respect from peers and/or clients? Yes( ) No( ) 4. Do the Officer's actions reflect a concern for minorities and persons with special needs? Yes( ) No( ) 5. Does the Officer verbally demonstrate a respect for other agency personnel in the presence of peers? Yes( ) No( ) XI. PERSONNEL MANAGEMENT AND DEVELOPMENT A. KNOWLEDGE OF SUPERVISORY PRINCIPLES 1. Does the Officer have a working knowledge of current principles and techniques that are necessary for supervision of offenders/residents? Yes( ) No( ) B. APPLICATION OF PHILOSOPHIES/SUPERVISORY SKILLS 1. Is the Officer's method of supervision consistent with departmental philosophy? Yes( ) No( ) 2. Is the Officer effective in the application of supervisory skills? Yes( ) No( ) C. DOCUMENTATION 1. When counseling/disciplining offenders, are documented violations used? Yes( ) No( ) 2. Are all written comments promptly discussed with offender/resident? Yes( ) No( ) 3. Are documents files or routed to the proper location? Yes ( ) No ( ) Trainer: Officer: c:\documents and settings\rlight\Iocal settings\temporary interne[ fil sbik2\workcrew training forms.doc 7 prepared by Donald W. Reini 8 RECOMMENDATIONS: If staff is the most valuable resource a supervisor has, training should focus in this area. The best way to accomplish this is to implement an employee appraisal system. This system when done correctly will help supervisors: To measure on the job performance To warn employees about unacceptable performance To tell employees what is expected of them To provide feedback to employees about performance. To effectively write an employee appraisal, many of the subjects listed (see page 4 In -Service Training).will need to be accomplished i.e. coaching & counseling, using positive discipline, dealing with employee conflict, goal setting, performance monitoring, and problem solving. Supervisors are responsible not only for maintaining good morale but also ensuring smooth operations. The Yakima County Department of Corrections relies on its supervisors to provide leadership which may inspire the staff to achieve an even higher level of performance. Hopefully this plan will be a start to give our supervisors the tools needed to accomplish this. c:\documents and settings\rlight\ ocal se tings\temporary intemet files'olk2\workcrew training forms.doc 8 prepared by Donald W. Reini SUPERVISORS OBSERVATION FORM Student Supervisor Training Supervisor Manager Observation Dates: Start Finish CATEGORIES: RATINGS: A I U N 1. Implementing Department Policies and Procedures 2. Interpersonal Skills 3. Effectiveness in Controlling Stress Situations 4. Safety and Security Awareness 5. Presenting Effective Verbal Communications 6. Submitting effective written communications 7. Decisions 8. Emergency Incident Management 9. Technical Support 10. Setting an Example 11. Personnel Management and Development S.S. Signature T.S. Signature Date: Date: Man. Signature Date: A = Acceptable I = Improvement Needed U = Unacceptable N = Not Covered Yakima County Department of Corrections Policy and Procedure Title: Inmate/Resident Worker Selection Criteria Number: 18.01.01 Last Revised: 06/27/2001 Approved By: Director or Designated Manager Date Approved: 06/27/2001 Distribution: Policy and Procedure Manuals Reviewed: As Needed I. Policy: A. It is the policy of the Yakima County Department of Corrections that inmates/residents applying for placement in the various inmate/resident worker programs meet the selection criteria prior to being placed into that program. B. It is the goal of both facilities to try and use the inmate/resident worker selection process as a ladder system for those offenders who will be incarcerated for some time. Ideally, an individual can work his/her way up the ladder (if the criteria are met) from in-house worker to burgundy; thus allowing that individual to exhibit better choices. II. Authoritv/Back!round: A. RCW 36.28.100 Employment of Prisoners B. RCW 36.110.100 Comprehensive Work Programs C. RCW 9.9A.135 Offender work crews D. P & P 23.01.01 Eligibility for Admission E. Restitution Center Resident Handbook F. Inmate Handbook III. Definitions: A. RCW 9.94A.320 Definitions: Serious Violent Offense B. Criminal History: refers to all reports that contain information regarding the future worker's criminal past, i.e. Spillman entries, NCIC/WASIC checks, arrest reports, and any narrative information available from other Law Enforcement sources. C. Behavioral history: refers to all reports, pass -on book information, Spillman entries that involve any behavioral problems while incarcerated. D. JI: ref rs to Jail Industries either at the main facility or at the Restitution Center E. Low Risk offender: refers to individuals not considered a threat to the community based upon the type of crime or life history that the individual has. F. Burgundy worker: refers to inmates/residents working outside of the facility either for this department or any other that is not under the direct supervision of Corrections personnel. G. Walkaway: refers to inmates/residents who have failed to return while on a partial confinement program. IV. Attachments: 0 3-� XV. Procedure: A. Worker Selection: 1. Any resident or inmate who wishes to participate in any worker program can submit a request for such, to the JI officer or designee. 2. The JI officer or designee reviews the criminal history and checks for any behavioral issues that may have occurred during any time the individual has been incarcerated in this facility. 3. The JI officer or designee may contact the medical department to determine if the individual has any physical problems, limitations or mental illness issues that might disqualify that individual from certain worker jobs. B. Worker Selection Criteria: 1. Any inmate/resident is not eligible if they have the following. a) Any Federal Charge i.e. U.S. Marshall, Immigration, or Fugitive Hold b) Medically and/or mentally unfit c) Serious or repeated disciplinary problems 2. Inmates/Residents selected for in-house work details only shall be selected using the following criteria: a) Preference shall be given to misdemeanor criminals first, b) Next preference shall be given to light felons, c) Classification tree shall be used as part of the criminal history guidelines. 3. Inmates/Residents that are being selected for Supervised Work crews shall use the following criteria: a) Sentenced; or b) Unsentenced who have agreed to work. c) Inmates/Residents with the following charges, convictions, or Criminal histories shall be deemed ineligible for outside: serious violent offenses, sex offenses, crimes with "sexual motivation", crimes against children and escape offenses (does not include "walk- aways" from State programs). d) No out -of -county holds. Workers with in -county holds are eligible if e) the charges do not conflict with the program criteria. f) Out of county "contract prisoners" eligible for this program must come from a county that has a signed contract allowing Yakima County to use them in this program. 4. Inmates/Residents that are being selected for "Burgundy" workers program shall use the following criteria: a) Inmate/Resident's current conviction shall not consist of the following: serious violent offense, sex crime or crime with sexual motivation, crimes against children ( of any kind), escape/attempted escape from any confinement in the last ten years ( some third degree escapes may or may not disqualify the individual depending on circumstances). b) Inmate/Residents shall have no out -of -county holds. In -county holds shall be handled the same as supervised work crew workers. c) Contract prisoners from other counties are not eligible for burgundy status. d) Inmate/Resident shall be deemed as a low risk threat to the community. e) Inmate/Resident must have connections to the community ( relatives, family, residence, etc.). 5. Override for inmate/resident worker status: a) Classification division does the initial level of supervision. b) On a case by case basis, the Jail Industries Supervisor or their designee may override an inmate/resident into a worker position; when this occurs the following item must be done by that individual: c) An override form must be filled out and sent to classification stating the specific reasons for the override. This form may be obtained from the Classification Division. The form must be signed by the overriding Sgt in charge. d) There must be a computer log entry generated stating the inmate/resident has been placed into a worker position and by whom; this entry will be listed under RCM (Restitution Center Case Management) at the Restitution Center and IOA (Individual Officer Activity) or ICM (Inmate Case Management) at the Main Facility. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Go to Alphabetical Index Go to Numerical Index Go to Subject Index Go to Standards Definitions Go to Standards Index Go to Title Page Director or Designated Manager Title: 11L1V. Yakima County Department of Corrections Policy and Procedure O2tsidp Wnrkpr Identification Number: 18.01.03 Last Revised: 03/11/1998 Approved By: Director or Designated Manager Date Approved: 03/11/1998 Distribution: Policy and Procedure Manuals Reviewed: As Needed I. Policy: A. It is the policy of Yakima County Department of Corrections (YCDOC) that inmate workers assigned to agencies other than YCDOC shall have picture identification. It is also the policy of YCDOC that inmate workers providing labor for this department, but not closely supervised by this department also will be provided identification cards. This identification will be required in order for these workers to exit this facility. II. Authority/Background: A. WAC 289-22-210 Programs. B. JS 38.02.01 Work Programs. III. Definitions: None given. Pl. Procedure: A. The Supervisor in charge of Jail Industries or his/her designee will provide identification cards for all inmates assigned to work duties outside this facility. B. Inmate worker ID cards will be kept at the Officers' desk on the floor the inmate worker is housed. C. The floor officer will ensure that each inmate worker requiring an ID card receives one before that inmate leaves the floor for his or her work duties. D. The first floor officers will retrieve this identification card from each inmate worker and ensure the identity of this worker before allowing them to exit the facility. Once the first floor officer receives these cards, they will be stored on the first floor awaiting the inmates return to the facility. F. When the inmate worker returns to the facility, the first floor officer will ensure that each worker receives his or her identification card. G. Upon the inmate workers return to their assigned floors, they will hand over their cards to the floor officer. These cards will then be stored and available P. a.+ A....t..,•1. lv1 L11G n ,. .. ,�, GAL pay . ir, Adopted this date by the Director or Designated Manager: Yakima County Department of Corrections Policy and Procedure Supervised Work Crew Title: Selection Criteria Number: 18.02.01 Approved By: Director or Designated Manager Distribution: Policy and Procedure Manuals I. II. Policy: A. Last Revised: 03/13/1995 Date Approved: 03/13/1995 Reviewed: As Needed It is the policy of the Yakima County Department of Corrections that inmates applying 1 ' for placement in the Supervised Work Crew program, meet the selection criteria prior to being placed into the program. The program coordinator shall ensure compliance with all Policies and Procedures affecting the Work Crew Program. Authority/Background: None given. III. Definitions: IV. Procedure: A. Selection Criteria: 1. Sentenced inmates. 2. Unsentenced inmates who have agreed to work although they are not yet sentenced. 3. It is advised that applying inmates should have at least 5 days left on their sentence. 4. Inmates with fugitive holds, USM or INS holds are not eligible. 5. Inmates must be medically, physically and mentally fit for participation. (May be required to obtain clearance from the Medical Clinic.) 6. Inmates with recent and or serious disciplinary histories or behavioral management problems will be considered ineligible. 7. Inmates with the following charges, convictions, or criminal histories will be deemed not eligible: serious violent offenses, sex offenses, crimes with "sexual motivation", crimes against children, and escape offenses (does not necessarily include "walk aways" from State programs). Adopted this date by the Director or Designated Manager: Effective Date Director or Designated Manager Yakima County Department of Corrections Policy and Procedure Supervised Work Crew Title: Background Checks Number: 18.02.02 Last Revised: 03/13/1995 Approved By: Director or Designated Manager Date Approved: 03/13/1995 Distribution: Policy and Procedure Manuals Reviewed: As Needed Policy: r. .a ..t 11..�..ti i...n that inm7tPC A. It is the policy of the Yakima County .epi -r'•= =ei.B"'n'n' C-o1e ections -• .-aures applying for placement in the Supervised Work Crew Program, undergo proper screening/ background checks to determine criminal and behavioral history, prior to placement in the Program. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. Screening personnel: B. Upon receiving inmate's application for Program participation, run the inmate's involvement history in the local computer system. C. Check in-house incident history. Determine if the inmate has or has not been a chronic disciplinary/behavioral problem. D. Determine whether or not the inmate has been run on Automated Fingerprint Identification System or A.F.I.S. (If an A.F.I.S. check has been completed, verify the inmate's identity. If A.F.I.S. has not been run, fingerprint the inmate and request the A.F.I.S. clerk to run the prints. ). A.F.I.S. will be run prior to placing any inmate on the Program. E. Run an NCIC/WASIC III criminal history check. (See selection criteria). F. Check any other systems that may be available ifpassible. (May include checking with other agencies.) G. Conduct a face to face interview with the inmate to determine attitude. NOTE: Use RCW 9.94a.030 to define serious violent offenses, sex offenses and crimes with "sexual motivation". Applicants who have been charged and or convicted of these offenses shall be deemed ineligible for program selection. Adopted this date by the Director or Designated Manager: I. Effective Date Director or Designated Manager Yakima County Department of Corrections Policy and Procedure Supervised Work Crew Title: Resident Regulations Number: 18.02.03 Last Revised: 02/26/2001 Approved By: Director or Designated Manager Date Approved: 03/13/1995 Distribution: Policy and Procedure Manuals Reviewed: As Needed I. Policy: A. It is the policy of the Yakima County Department of Corrections that residents participating in the Supervised Work Crew Program be regulated by a standard of Work Crew Rules and Regulations. All rules and regulations for residents in the Work Crew Program will be strictly enforced. II. Authoritv/Back1round: None given. III. Definitions: None given. IV. Attachments: 0 V. Procedure: A. Supervised Work Crew Resident Rules and Regulations: 1. All Work Crew residents are expected to follow all of the Yakima County Department of Corrections inmate rules and regulations in addition to the Work Crew rules and regulations. 2. Resident workers will follow all lawful orders of the Program coordinator and the Work Crew Field supervisors. 3. Work Crew residents will not possess nor attempt to possess, transport or conceal contraband, illegal drugs, money, weapons or any other item not permitted. Violators may be subject to prosecution. 4. Resident workers are not permitted to receive unauthorized gifts, gratuities or payment for services. 5. Sexual contact with others is strictly prohibited. 6. Consumption, possession and or concealment of intoxicants are prohibited. 7. Resident workers must actively apply themselves to the tasks at hand. Idleness or excessive breaks are not permitted. 8. Resident workers will provide specimens for urinalysis when ordered to do so. 9. No resident worker is permitted to leave the job site or assigned work area without permission from the Work Crew Field supervisor. 10. Resident workers will conduct themselves in a polite and respectful manner. Use of vulgar language and cussing is prohibited. 11. Resident workers will not be permitted to receive visits at the job sites and assigned work areas. Visiting will be conducted according to the Yakima County Department of Corrections policies. 12. Violations of any laws or codes of the United States, the State of Washington_ County of Yakima, or its municipalities will subject the violator to Program termination and may result in criminal prosecution. 13. All resident workers will maintain their appearance. Hair will be combed and clothes will be clean at the start of each work day. Resident e51(est wui%ci5 will act and be treated a though they are employed. Adopted this date by the Director or Designated Manager. Effective Late Go to Top of Page Go to Alphabetical Index Go to Numerical Index Go to Subject Index Go to Standards Definitions Go to Standards Index Go to Title Page Director or %7e igrnnted manager A i i Yakima County Department of Corrections Policy and Procedure Supervised Work Crew Title: Non -Interference Number: 18.02.04 roved B Last Revised: 02/14/1996 Director or Desi LI ated Man _er Date A II i oved: 03/13/1995 Distribution: Policy and Procedure Manuals Reviewed: As Needed Policy: A. It is the policy of the Yakima County Department of Corrections that the Inmate Work Crew Programs will not interfere with any local businesses, unions, municipalities, labor contracts or non-profit organizations, except at the request or written permission of the affected party or parties. It is not the intent or the spirit of the Work Crew Program to take away business or income from the citizens of Yakima County. AuthoritvBackground: None given. Definitions: None given. Procedure: None given. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Go to Alphabetical Index Go to Numerical Index Go to Subject Index Go to Standards Definitions Go to Standards Index Go to Title Page Director or Designated Manager Yakima County Department of Corrections Policy and Procedure Supervised Work Crew Title: Armed Officer/Field Supervisor Number: 18.02.05 Approved By: Director or Designated Manager Distribution: Policy and Procedure Manuals I Policv,: Last Revised: 12/09/1998 Date Approved: 03/13/1995 Reviewed: As Needed It is the po lepv licy o1 the Yakima Calmly Depirtment of Come -flops that the Work Crew Program Officer/Field Supervisor, may at his/her discretion be armed with an Department approved side-arm, at all times while supervising Work Crew inmates outside the Facility's security perimeter. B. It also the policy oft�-e vakinna Cnnnty Department of Corrections that the �< ll is also uic policy vi the �... � + Work Crew Program Officer/Field Supervisor will carry Department approved and issued OC canister at all times while supervising Work Crew inmates outside the facility's security perimeter. (As pursuant to O.C. Spray policy 09.12, paragraph V. section A, subsection 2). C. All Work Crew Program Officer/Field Supervisors must remain qualified to carry firearms in accordance with Department Firearms Policy 09.08 II. Authority/Background: A. P & P 09.08 Firearms. B. RCW 9A.16.020 Use of force—When lawful. r RCW 9A.16.040 Justifiable homicide or use of deadly force by public officer, peace officer, person aiding. TIT Definitions: A. Deadly Force: The intentional application of force through the use of firearms or any other means reasonably likely to cause death or serious physical injury. B. Oleoresin Capsicum(OC): A derivative of Cayenne Pepper. OC is classified as an inflammatory. W. Procedure/Regulations: A. The Armed Work Crew Program Officer must: 1. Carry a Department approved side-arm, with regulation spare • , • � _ must t..,. ,, o.a .., �., approved hnlctP.t'_ ammunition, and said side -aria be car i ied in an ho__te_ _ 2. Be conversant with the Yakima County Department of Corrections policy concerning the use of force and deadly force and the RCW 9A.16.020 and RCW 9A.16.040. 3. Qualify with the side-arm in accordance with Department firearms qualifications policies. 4. Always be alert as to the position of the carried side-arm so as not to permit an inmate access to the weapon. 5. Only carry Department issued ammunition in his/her side-arm and in spare ammunition carriers. 6. Store all weapons in a secure gunlocker prior to entering the secure areas of the Yakima County Department of Corrections buildings 7. Use of the side-arm while on duty will also be regulated by State law and by the Firearms policy of the Yakima County Department of Corrections. 8. At no time shall any inmate be given access to any weapon by Work Crew Staff or any other Facility Staff Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Go to Alphabetical Index Go to Numerical Index Go to Subject Index Go to Standards Definitions Go to Standards Index Go to Title Page Director or Designated Manager Yakima County Department of Corrections Policy and Procedure Supervised Work Crew Title: Voluntary Basis Number: 18.02006 Last Revised: 03/16/1995 Approved By: Director or Designated Manager Date Approved: 03/13/1995 Distribution: Policy and Procedure Manuals Reviewed: As Needed L Policy: r. • �t _ _,i ___ _ f the V..L:.Ya.a n,,, my Department of Corrections that inmate A. iv ;co aaai.�i Y.9:2:_J :.a1 Lutz; a zan A�aeaL d,. ar�naxr� ar est,a.e. participation in the Work Crew Program is on a voluntary basis only. The Yakima County Department of Corrections will not compel inmates to participate in the Work Crew Program. Additionally, all inmate participants in -che Work Crew Program, will sign waivers of liability and holds harmless for the Yakima County Department of Corrections and for any entity for which services are provided, prior to placement in the Program. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. The participating inmate reads then signs and prints his/her name on the "Waiver of liability and holds harmless" document. B. The field supervising officer, signs the document as witness and enters his/her official title. The "waiver" will be properly filled out, signed and dated prior to placement of the inmate in the Work Crew Program. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Go to Alphabetical Index Go to Numerical Index Go to Subject Index Go to Standards Definitions Go to Standards Index Go to Title Page Director or Designated Manager Yakima County Department of Corrections I. Policy: A. It is the policy of the Yakima County Department of Corrections that escapes from the Work Crew Program are handled in a prompt, efficient and professional manner, with priority being given to public safety. Immediate pursuit of the escaping inmate is not encouraged while supervising or controlling multiple Work Crew inmates. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. Field Supervisor/Officer: 1. Upon discovering an escape from the work detail, the officer will determine the identity of the escapee. The officer will take whatever steps necessary to prevent further escapes of other inmates on the job site. 2. The officer will then contact the Yakima County Sheriff's Office (YSO) via radio or cellular phone, and report the escape. 3. The reporting officer will give YSO name and description of the escapee, last known direction of travel, approximate time of escape and the escapee's current criminal charges. 4. The Officer will then report the escape to his/her immediate supervisor. The Officer will remain at the scene until instructed to do otherwise. B. Contacted Supervisor: 1. When notified of the Work Crcw Program inmate escape, the contacted supervisor will follow the established Department policy and procedure concerning inmate escapes. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Director or Designated Manager . Title: Supervised Work Crew Number: Escapes j L d Last Revised: 03/13/1995 Approved By: Director or Designated Manager Date Approved: 03/13/1995 Reviewed: As Needed Distribution: Policy and Procedure Manuals I. Policy: A. It is the policy of the Yakima County Department of Corrections that escapes from the Work Crew Program are handled in a prompt, efficient and professional manner, with priority being given to public safety. Immediate pursuit of the escaping inmate is not encouraged while supervising or controlling multiple Work Crew inmates. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. Field Supervisor/Officer: 1. Upon discovering an escape from the work detail, the officer will determine the identity of the escapee. The officer will take whatever steps necessary to prevent further escapes of other inmates on the job site. 2. The officer will then contact the Yakima County Sheriff's Office (YSO) via radio or cellular phone, and report the escape. 3. The reporting officer will give YSO name and description of the escapee, last known direction of travel, approximate time of escape and the escapee's current criminal charges. 4. The Officer will then report the escape to his/her immediate supervisor. The Officer will remain at the scene until instructed to do otherwise. B. Contacted Supervisor: 1. When notified of the Work Crcw Program inmate escape, the contacted supervisor will follow the established Department policy and procedure concerning inmate escapes. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Director or Designated Manager Yakima County Department of Corrections I. Policy: T. , _-_ _ f _ v_t_:�., n,....,+., DepartrPnt of Cnrrectinns that all A u, tiaer p�v°gaiev� evi eilr .�.waeePe aW,.e✓e■ae ebi ar ie.isu ce.snrem. ..._ ... —_ medical emergencies occurring with inmates in the Work Crew Program will be handled in a prompt, efficient and professional manner, providing expedient medical care for injured inmates. rr Authority/Background: Nnne given. ven. III, Definitions: None given. IV. Procedure: A. Field Supervisor/Officer: 1. Ensures that the public, officers or other inmates are not in immediate danger. 2. Renders first aid care as needed. 3. Contacts 911 or YSO and relays information concerning the medical emergency in the field, giving location and type of medical problem and any other pertinent information. (The triage of injured/ill inmates is not advisable. 4. May request law enforcement assistance from agency of jurisdiction for the control of uninjuredinon-iii inmates and for assistance escorting the injured/ill inmate to the hospital. 5. Contacts the immediate supervisor and informs him/her of the situation. 6. Will remain with the rest of the Work Crew when the injured/ill inmate is transported. B. Supervisor: 1. Arranges for assistance with the providing security for the transportation of the injured/ill inmate if possible. (Coordinates with the on-site officer.) 2. Will personally respond to the on-site location when possible. Adopted this date by the Director or Designated Manager: Supervised Work Crew Title: Medical Emergencies Number: 18.02.08 Last Revised: 03/13/1995 Approved By: Director or Designated Manager Date Approved: 03/13/1995 Reviewed: As Needed Distribution: Policy and Procedure Manuals I. Policy: T. , _-_ _ f _ v_t_:�., n,....,+., DepartrPnt of Cnrrectinns that all A u, tiaer p�v°gaiev� evi eilr .�.waeePe aW,.e✓e■ae ebi ar ie.isu ce.snrem. ..._ ... —_ medical emergencies occurring with inmates in the Work Crew Program will be handled in a prompt, efficient and professional manner, providing expedient medical care for injured inmates. rr Authority/Background: Nnne given. ven. III, Definitions: None given. IV. Procedure: A. Field Supervisor/Officer: 1. Ensures that the public, officers or other inmates are not in immediate danger. 2. Renders first aid care as needed. 3. Contacts 911 or YSO and relays information concerning the medical emergency in the field, giving location and type of medical problem and any other pertinent information. (The triage of injured/ill inmates is not advisable. 4. May request law enforcement assistance from agency of jurisdiction for the control of uninjuredinon-iii inmates and for assistance escorting the injured/ill inmate to the hospital. 5. Contacts the immediate supervisor and informs him/her of the situation. 6. Will remain with the rest of the Work Crew when the injured/ill inmate is transported. B. Supervisor: 1. Arranges for assistance with the providing security for the transportation of the injured/ill inmate if possible. (Coordinates with the on-site officer.) 2. Will personally respond to the on-site location when possible. Adopted this date by the Director or Designated Manager: Yakima County Department of Corrections dure I. Policy: A. It is the policy of the Yakima County Department of Corrections Work Crew Program that all equipment, being used by working inmates, be inventoried to ensure the integrity of security and to provide a process of accountability for the public trust. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. The Work Crew Program Officer/Supervisor will devise an accounting and inventory sheet for all equipment being used by the Work Crew Program. This sheet will facilitate not only an accountability, but also will assist in determining the need for new equipment and or equipment repairs. B. The Work Crew Program officer/supervisor will conduct a complete inventory of all equipment at least twice weekly, preferably on Mondays and Fridays. (Daily and ongoing inventory of equipment will be needed but does not necessarily require daily documentation.) C. The Work Crew Program Officer/Supervisor will be familiar at all times with the types and number of tools under his/her control. D. The Work Crew Program Officer/ Supervisor will notify his/her immediate supervisor upon discovering equipment loss or need. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Go to Alphabetical Index Go to Numerical Index Go to Subject Index Go to Standards Definitions Director or Designated Manager Supervised Work Crew Title: Equipment Inventory Number: 18.02.09 Last Revised: 03/13/1995 Approved By: Director or Designated Manager Date Approved: Reviewed: 03/13/1995 As Needed Distribution: Policy and Procedure Manuals I. Policy: A. It is the policy of the Yakima County Department of Corrections Work Crew Program that all equipment, being used by working inmates, be inventoried to ensure the integrity of security and to provide a process of accountability for the public trust. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. The Work Crew Program Officer/Supervisor will devise an accounting and inventory sheet for all equipment being used by the Work Crew Program. This sheet will facilitate not only an accountability, but also will assist in determining the need for new equipment and or equipment repairs. B. The Work Crew Program officer/supervisor will conduct a complete inventory of all equipment at least twice weekly, preferably on Mondays and Fridays. (Daily and ongoing inventory of equipment will be needed but does not necessarily require daily documentation.) C. The Work Crew Program Officer/Supervisor will be familiar at all times with the types and number of tools under his/her control. D. The Work Crew Program Officer/ Supervisor will notify his/her immediate supervisor upon discovering equipment loss or need. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Go to Alphabetical Index Go to Numerical Index Go to Subject Index Go to Standards Definitions Director or Designated Manager Yakima County Department of Corrections icy and Procedure I. Policy: A. It is the policy of the Yakima lima Coun y Depaa'unenee of Corrections that the Work Crew Program provide as safe a working environment as possible for Work Crew inmates, the public and the officers. II. Authority/Background: LII. Definitions: IV. Procedure: A. All inmates working in the field will be issued the proper clothing and personal safety equipment to provide adequate protection from the outdoor elements and other environmental concerns. B. While working, all Work Crew inmates will be required to wear no less than the following equipment approved hard hat, reflective vest, eye protection (ear protection as needed). C. When working the roadside, proper care will be taken to ensure traffic safety. The use of traffic cones and signs to alert motorists of the presence of the work employe crew will be vaurav�vu. D. The field Officer/Supervisor will take whatever steps necessary to ensure that no inmate is placed into a dangerous position or situation. E. The field Officer/Supervisor should also be sensitive to his/her charges' limitations, mentally and physically. (Inmates will not be expected to work beyond their capability functionally or physically.) P. The field Officer/Supervisor will ensure that each inmate is familiar with the safety precautions and the proper use of each tool with which he/she is asked to employ. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Go to Alphabetical Index Director or Designated Manager Supervised Work Crew Title: Safety Number: 18.02.10 Last Revised: 03/13/1995 Approved By: Director or Designated Manager Date Approved: 03/13/1995 Distribution: Policy and Procedure Manuals Reviewed: As Needed I. Policy: A. It is the policy of the Yakima lima Coun y Depaa'unenee of Corrections that the Work Crew Program provide as safe a working environment as possible for Work Crew inmates, the public and the officers. II. Authority/Background: LII. Definitions: IV. Procedure: A. All inmates working in the field will be issued the proper clothing and personal safety equipment to provide adequate protection from the outdoor elements and other environmental concerns. B. While working, all Work Crew inmates will be required to wear no less than the following equipment approved hard hat, reflective vest, eye protection (ear protection as needed). C. When working the roadside, proper care will be taken to ensure traffic safety. The use of traffic cones and signs to alert motorists of the presence of the work employe crew will be vaurav�vu. D. The field Officer/Supervisor will take whatever steps necessary to ensure that no inmate is placed into a dangerous position or situation. E. The field Officer/Supervisor should also be sensitive to his/her charges' limitations, mentally and physically. (Inmates will not be expected to work beyond their capability functionally or physically.) P. The field Officer/Supervisor will ensure that each inmate is familiar with the safety precautions and the proper use of each tool with which he/she is asked to employ. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Go to Alphabetical Index Director or Designated Manager Yakima County Department of Corrections and Procedure Policv A. It is the policy of the Yakima County Department of Corrections Work Crew Program that costs to the program be recovered by means of charging a set fee to the agency or entity employing the Supervised Work Crew. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. Service Fees: 1. Daily service fee: Fees will determined on a case by case basis. 2. Hourly service fee: $27.00 3. Daily Service Fee: Guarantees a work crew of at least 5 inmates and one field supervisor/officer. The Work Crew Program coordinator will determine the type of jobs that the Work Crew will be capable of completing. The Work Crews are available from 08:30 to 16:30, which includes travel time. 4. Hourly service fee: Work Crews will be available for short term tasks. However, there will be a three hour minimum. The Crews will charge for each hour actually worked. Travel time is not factored for 4 hours of work or less. 5. Fees Exceptions: Since the Work Crew Program is a community oriented program, consideration will be given to charitable programs within the County and services will be performed for these organization for no charge. The Work Crew Program coordinator will when possible donate at least 4 Work Crew days per month to toward non-profit organizations. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Director or Designated Manager r Supervised Work Crew Title: Service Fees Number: 18.02.11 Last Revised: 03/13/1995 Approved By: Director or Designated Mangier Date Approved: 03/13/1995 Distribution: Policy and Procedure Manuals Reviewed: As Needed Policv A. It is the policy of the Yakima County Department of Corrections Work Crew Program that costs to the program be recovered by means of charging a set fee to the agency or entity employing the Supervised Work Crew. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. Service Fees: 1. Daily service fee: Fees will determined on a case by case basis. 2. Hourly service fee: $27.00 3. Daily Service Fee: Guarantees a work crew of at least 5 inmates and one field supervisor/officer. The Work Crew Program coordinator will determine the type of jobs that the Work Crew will be capable of completing. The Work Crews are available from 08:30 to 16:30, which includes travel time. 4. Hourly service fee: Work Crews will be available for short term tasks. However, there will be a three hour minimum. The Crews will charge for each hour actually worked. Travel time is not factored for 4 hours of work or less. 5. Fees Exceptions: Since the Work Crew Program is a community oriented program, consideration will be given to charitable programs within the County and services will be performed for these organization for no charge. The Work Crew Program coordinator will when possible donate at least 4 Work Crew days per month to toward non-profit organizations. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Director or Designated Manager Yakima County Department of Corrections Policy and Procedure I. _racy: A. It is the policy ofthe Y Ya County Dep i men: ocCorrections Work Crew Program, that work hours standards be established for the protection and safety of the its inmate workers and to maintain compliance with current labor agreements. ii. i-tuthor; i�%f uaikgr UUIIU. NVilc g1Y ei1. III. Definitions: None given. IV. Procedure: A. Hours General: General operational hours for the Work Crew Program will be 08:30 to 16:30. These hours may be subject to change depending on need and circumstance. General operational days for the Work Crew Program will be Monday through Friday, also subject to change. B. Work Day: During each work day, inmate workers will be allotted 15 minutes in the morning for a break and 15 minutes in the afternoon for break. The lunch period will be no less than 30 minutes in duration. Times for lunch and breaks will be set by the officer in the field. C. Fthics: The Work Crew Program is designed to incorporate rehabilitative factors. Part of those factors is to teach inmates work ethics. These ethics may include: reporting to work on time, reporting m good appearance, attention to directions, cooperation, respect for authority figures, and applying oneself to the tasks at hand, etc. The field supervisor/officer, in essence, is a training officer for inmate workers. Therefore, the supervisor/officer will pay close attention to the developing work ethics of his/her charges, counseling when needed, encouraging, and instructing. Those individuals who do not respond to the training of the field supervisor/officer may be terminated from the program. It is important for the integrity of the Program, that the Work Crews develop a reputation for quality and hard work. Adopted this date by the Director or Designated Manager: Effective Date Director or Designated Manager Supervised Work Crew Title: Work Hours, and Ethics Number: 18.02.12 Last Revised: 03/13/1995 A. •roved B : Director or Desi a.ated Mana_er Date A• .roved: Distribution: Policy and Procedure Manuals Reviewed: As Needed I. _racy: A. It is the policy ofthe Y Ya County Dep i men: ocCorrections Work Crew Program, that work hours standards be established for the protection and safety of the its inmate workers and to maintain compliance with current labor agreements. ii. i-tuthor; i�%f uaikgr UUIIU. NVilc g1Y ei1. III. Definitions: None given. IV. Procedure: A. Hours General: General operational hours for the Work Crew Program will be 08:30 to 16:30. These hours may be subject to change depending on need and circumstance. General operational days for the Work Crew Program will be Monday through Friday, also subject to change. B. Work Day: During each work day, inmate workers will be allotted 15 minutes in the morning for a break and 15 minutes in the afternoon for break. The lunch period will be no less than 30 minutes in duration. Times for lunch and breaks will be set by the officer in the field. C. Fthics: The Work Crew Program is designed to incorporate rehabilitative factors. Part of those factors is to teach inmates work ethics. These ethics may include: reporting to work on time, reporting m good appearance, attention to directions, cooperation, respect for authority figures, and applying oneself to the tasks at hand, etc. The field supervisor/officer, in essence, is a training officer for inmate workers. Therefore, the supervisor/officer will pay close attention to the developing work ethics of his/her charges, counseling when needed, encouraging, and instructing. Those individuals who do not respond to the training of the field supervisor/officer may be terminated from the program. It is important for the integrity of the Program, that the Work Crews develop a reputation for quality and hard work. Adopted this date by the Director or Designated Manager: Effective Date Director or Designated Manager Yakima County Department of Corrections Policy and Procedure I. Policy: A. It is the policy of the Yakima County Department of Corrections that a high level of security is maintained concerning the handling of inmates, regardless of their level of classification. Inmates in the Work Crew Program are to be regarded as a possible security risk even though they have been entrusted by participating in the Work Crew Program. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. Security Elements: 1. The field supervisor/officer will keep all Work Crew inmates under his/her direct supervision at all times. Members of the public will not be relied upon to supervise inmates in the Supervised Work Crew Program. 2. Work Crew inmates will not be allowed to leave the work site for any reason other than medical emergencies. 3. The Field Supervisor/Officer will remain alert and attentive to any possible security issue while in the field. 4. Although the Work Crew inmates will be under constant surveillance of the Officer, all inmates will be strip-searched prior to returning to their housing units. 5. The Field Supervisor/Officer will report to the Program Coordinator his/her location any time the Officer and crew move from one location to the next. 6. The Field Supervisor/Officer will not hesitate to summon assistance for any issues or problems in the field. 7. The Field Supervisor/Officer will be cognizant at all times as to the location of his/her sidearm in relationship to the position of the inmate workers. 8. Inmate workers will not be permitted to be in possession of vehicle Supervised Work Crew Title: Security Number: 18.02.13 Last Revised: 03/13/1995 Approved By: Director or Designated Manager Date Approved: 03/13/1995 Distribution: Policy and Procedure Manuals Reviewed: As Needed I. Policy: A. It is the policy of the Yakima County Department of Corrections that a high level of security is maintained concerning the handling of inmates, regardless of their level of classification. Inmates in the Work Crew Program are to be regarded as a possible security risk even though they have been entrusted by participating in the Work Crew Program. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. Security Elements: 1. The field supervisor/officer will keep all Work Crew inmates under his/her direct supervision at all times. Members of the public will not be relied upon to supervise inmates in the Supervised Work Crew Program. 2. Work Crew inmates will not be allowed to leave the work site for any reason other than medical emergencies. 3. The Field Supervisor/Officer will remain alert and attentive to any possible security issue while in the field. 4. Although the Work Crew inmates will be under constant surveillance of the Officer, all inmates will be strip-searched prior to returning to their housing units. 5. The Field Supervisor/Officer will report to the Program Coordinator his/her location any time the Officer and crew move from one location to the next. 6. The Field Supervisor/Officer will not hesitate to summon assistance for any issues or problems in the field. 7. The Field Supervisor/Officer will be cognizant at all times as to the location of his/her sidearm in relationship to the position of the inmate workers. 8. Inmate workers will not be permitted to be in possession of vehicle keys, weapons, cellular or two-way radios, c1v � .. phones 9. Inmate workers will not be permitted to operate the fleet vehicles. 10. The Field Supervisor/Officer will know the whereabouts of all the' t. under control at times Mi.-rates UxxLLvl his/her control all �aauvv. 11. It is always advised that inmates are kept within the periphery of the Officer's vision and that inmates are not allowed to stand behind the Ofticer= 12. Inmates will not be permitted to visit with the public while on the job site. 13. All inmates in the field will wear only Department issued clothing that 4 l earl mark ark t eindividual a •A Tl mmat will t+xuuxy xucut. u1V ..$ .....aS-=---.-• Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Go to Alphabetical Index Go to Numerical Index Go to Subject Index Go to Standards Definitions Go to Standards Index Go to Title Page Director or Designated Manager Yakima County Department of Corrections licy and Procedure I. Policy: A. It is the policy of the Yakima County Department of Corrections that daily work completion forms be filled out and statistical information be gathered from those forms. Said statistical information will aid in providing data for billing purposes. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. Work completion forms will be filled out each work day by the Work Crew Program Field Supervisor/Officer. B. The Work Completion form will contain the following information: 1. Name of agency/entity service was provided for 2. Location of work site 3. Name of Supervising Officer 4. Date of job 5. Time Crew left for the job site 6. Time Crew arrived at the job site 7. Time spent at the job site 8. Time Crew left the job site 9. Time Crew arrived back at the facility 10. Names of the Work Crew Inmates 11. Type of job completed C. The Work Crew Field Supervisor/Officer will turn the completed form in to either the immediate supervisor or program clerical personnel at the end of each work day. D. The Program Supervisor or clerical personnel will forward a copy of the work completion form or needed billing information to the Accounts Tech. Supervised Work Crew Title: Work Forms/Statistical Info Number: 18.02.14 Last Revised: 03/13/1995 Approved By: Director or Designated Manager Date Approved: 03/13/1995 Distribution: Policy and Procedure Manuals Reviewed: As Needed I. Policy: A. It is the policy of the Yakima County Department of Corrections that daily work completion forms be filled out and statistical information be gathered from those forms. Said statistical information will aid in providing data for billing purposes. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. Work completion forms will be filled out each work day by the Work Crew Program Field Supervisor/Officer. B. The Work Completion form will contain the following information: 1. Name of agency/entity service was provided for 2. Location of work site 3. Name of Supervising Officer 4. Date of job 5. Time Crew left for the job site 6. Time Crew arrived at the job site 7. Time spent at the job site 8. Time Crew left the job site 9. Time Crew arrived back at the facility 10. Names of the Work Crew Inmates 11. Type of job completed C. The Work Crew Field Supervisor/Officer will turn the completed form in to either the immediate supervisor or program clerical personnel at the end of each work day. D. The Program Supervisor or clerical personnel will forward a copy of the work completion form or needed billing information to the Accounts Tech. �;. ThThe forms will be in ined forany needed statistical e completed Work mallata111v11 11V�+di+U ��b.�i information reports. F. Copies of the Work forms will be made available on demand to the contracting agency or entity. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Go to Alphabetical Index v Go to Numerical Index Go to Subject Index Go to Standards Definitions Gv LV tadldardJ 111 L Go to Title Page Director or Designated Manager Yakima County Department of Corrections licy and Procedure I. Po A. It is the policy of the Yakima County Department of Corrections that all requests for service from the Work Crew Program be prioritized according to date of application of the request, then by immediacy of need. It will be by the determination of the Program Supervisor what types of jobs and tasks will be accepted, based on the Work Crews ability to complete the task, the location of the job site, safety of the job and site, available tools and duration of the task. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. General Rules: 1. When accepting a specific requested job or task for and agency/entity, the said agency/entity will be notified of the job or task acceptance and of a prospective start date. 2. When denying a specific requested job, the agency/entity will be informed of the denial and the valid reasons for such in writing. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Go to Alphabetical Index Go to Numerical Index Go to Subject Index Go to Standards Definitions Go to Standards Index Go to Title Page Director or Designated Manager Supervised Work Crew Title: Job Prioritizing/Acceptability Number: 18.02.15 Last Revised: 03/13/1995 Approved By: Director or Designated Manager Date Approved: 03/13/1995 Distribution: Policy and Procedure Manuals Reviewed: As Needed I. Po A. It is the policy of the Yakima County Department of Corrections that all requests for service from the Work Crew Program be prioritized according to date of application of the request, then by immediacy of need. It will be by the determination of the Program Supervisor what types of jobs and tasks will be accepted, based on the Work Crews ability to complete the task, the location of the job site, safety of the job and site, available tools and duration of the task. II. Authority/Background: None given. III. Definitions: None given. IV. Procedure: A. General Rules: 1. When accepting a specific requested job or task for and agency/entity, the said agency/entity will be notified of the job or task acceptance and of a prospective start date. 2. When denying a specific requested job, the agency/entity will be informed of the denial and the valid reasons for such in writing. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Go to Alphabetical Index Go to Numerical Index Go to Subject Index Go to Standards Definitions Go to Standards Index Go to Title Page Director or Designated Manager Yakima County Department of Corrections Policy and Procedure 1. Policy A. it 1_` a,E_ QT 1____ !a Depai of Corrections r. as as 46w 4 inmates 1t is the policy of the Y aleima County Depai talent Corrcc ions that inmates housed in our facility will receive medication as deemed appropriate through the departments' contracted health care providers. These health care providers will distribute prescribed medication to the inmates as needed. B. It is also the policy of the Yakima County Department of Corrections not to discriminate concerning the placement of inmates on work duty assignments. To this end, no inmate will be denied the opportunity to participate in available work duty assignments for the sole reason that the inmate is on prescribed medication. C. Note: 1. If the inmate is on a work crew and will not be in this facility at their scheduled medication pass, medical staff will prepare the medication for issuance by the work crew officer. It will then be the responsibility of the work crew officer to insure the inmate receive their medication at the prescribed time of day. 2. lithe inmate will be consistently out or the facility when they are to receive their medication, medical staff will determine if the medication can be rescheduled to a time when the inmate will be back in the facility. Any rescheduling will be accomplished in accordance with acceptable medical practice. II. Authority/Background: A. ACA — 3-ALDF-4E-13 Health -trained Staff Member, B. JS 29.04 Medication Delivery. C. JS 30.04 Medication Dispensing and Administration. D. P&P 12.02 Health Trained Corrections Officers. III. Definitions: None given. IV. procedure: A. Only trained medical staff will distribute prescribed medication. However, in an emergency, or if an inmate is outside the facility on a supervised work Supervised Work Crew Title: Issuance of Prescribed Medication Number: 18.02.17 Last Revised: 12/09/1998 Approved By: Director or Designated Manager Date Approved: 03/25/1998 Distribution: Policy and Procedure Manuals Reviewed: As Needed 1. Policy A. it 1_` a,E_ QT 1____ !a Depai of Corrections r. as as 46w 4 inmates 1t is the policy of the Y aleima County Depai talent Corrcc ions that inmates housed in our facility will receive medication as deemed appropriate through the departments' contracted health care providers. These health care providers will distribute prescribed medication to the inmates as needed. B. It is also the policy of the Yakima County Department of Corrections not to discriminate concerning the placement of inmates on work duty assignments. To this end, no inmate will be denied the opportunity to participate in available work duty assignments for the sole reason that the inmate is on prescribed medication. C. Note: 1. If the inmate is on a work crew and will not be in this facility at their scheduled medication pass, medical staff will prepare the medication for issuance by the work crew officer. It will then be the responsibility of the work crew officer to insure the inmate receive their medication at the prescribed time of day. 2. lithe inmate will be consistently out or the facility when they are to receive their medication, medical staff will determine if the medication can be rescheduled to a time when the inmate will be back in the facility. Any rescheduling will be accomplished in accordance with acceptable medical practice. II. Authority/Background: A. ACA — 3-ALDF-4E-13 Health -trained Staff Member, B. JS 29.04 Medication Delivery. C. JS 30.04 Medication Dispensing and Administration. D. P&P 12.02 Health Trained Corrections Officers. III. Definitions: None given. IV. procedure: A. Only trained medical staff will distribute prescribed medication. However, in an emergency, or if an inmate is outside the facility on a supervised work crew, during the normal time their medication is issued, work crew staff may be required to distribute this medication. B. No work crew officer shall distribute medications to inmates without having been trained (as outlined in Policy and Procedure book, Chapter 12 [Medical --12.02]} . C. The Medical department will be advised of the following: 1. All inmates assigned to work duties outside the facility. 2. The hours these inmates are assigned to work. D. Distribution must adhere to the following procedures: 1. Medical staff will prepare the medication for correction staff distribution in the following manner: a) Medication will be packaged for each subject in separate containers. {If different types of medication are scheduled for an individual at the same medication time, the individual types of medication may be placed in one container: When possible each subject should have only one container with prescribed medication per medication pass.} b) Each medication container will have the following information clearing written on the outside: (1) Name of inmate (2) Inmate's booking number (3) Name of medication (4) Amount of each medication (5) Time and date medication is scheduled to be given c) The outside of the medication container should also provide room for the issuing work crew officer to supply the following information: (1) Time and date medication was actually issued (2) Name of issuing officer (3) Area for writing "refused" if inmate so chooses to not take their medication. (4) If the inmate worker refuses to take all or part of their prescribed medication then the issuing officer will make contact with the facility's medical staff and advise them of this situation. A determination will then be made whether the inmate should be returned to the facility. d) Medication packages will then be placed in the 'Work Crew Meds" located the records office of the medical clinic. basket �otia � in ..,,., 2. On a daily basis Work Crew Chiefs will pick up medications for their respective workers from the 'Work Crew Meds" basket located in the records office of the medical clinic 3. Each inmate receiving medications must be properly identified before receiving medications. ) This can be accomplished by checking the picture in the work crew notebook. 4. Work crew staff must double check to assure that the inmate and the medication correspond. a) Make sure the name on the outside of the medication package corresponds with the inmate the medication will be given to. b) The packet containing the medication will show the date and the time of day the inmate is to be issued this medication. c) Work crew staff will deliver the medication on the date and time specified. 5. Medications must be taken in the presence of the distributing officer. a) If an inmate wishes to take the medication with liquids, he/she must obtain this liquid before receiving medications. b) If taken by mouth, the officer must observe swallowing. c) If taken by mouth, the officer will have the inmate open their mouth in order to observe any medication not swallowed. d) Have the inmate talk after swallowing to assure ingestion. e) Under no circumstances, allow the inmate to leave your presence without assuring ingestion of medication. 6. K ecoid the distribution of medications, a) Sign or print your name (so it is readable) on the outside of the packet which this medication was packaged. b) Write the date and time medication was issued. c) This empty packet is then returned to the medical department, on the same date of issuance to the inmate. d) If an inmate refuses all or part of their medication, this refusal will also be recorded on the outside of the medication packet and returned to the medical department. Adopted this date by the Director or Designated Manager: Effective Date Director or Designated Manager Yakima County Department of Corrections nd Procedure I. II. Pov A. It is the intention of the Yakima County Department of Corrections to assist, when possible, the local volunteer fire departments in controlling rangeland fires. The assistance outlined in this policy is to provide resident workers, trained in mop -up practices in the aftermath of rangeland fires. Authority/Background: A. JS 38.02 Work Programs. III. Definitions: A. Duty Supervisor: The sergeant on duty, shift sergeant, or shift corporal. IV. procedure: A. Restitution Center Jail Industries Sergeant or designee: 1. Shall supply the Duty supervisor with a list of those resident workers trained in mop -up procedures. Crews shall number between four and six in strength. 2. Shall supply the Duty supervisor with a list of officers to be contacted. These officers have received training in the transport and supervision of the inmates used at the fire scene. B. Restitution Center Control: 1. When notified by the fire department of the need for a resident worker fire crew, the following steps shall be taken: a) Determine which fire company called. b) Get the contact pe: son's name and telephone number. c) Determine the number of resident workers requested from the contact person. (This shall determine the number of Fire Crew Officers required.) d) Relay the information given by the Fire Department to the Duty Supervisor. C. Duty Supervisor: 1. After receiving notification at Restitution Center Control of the Fire Supervised Work Crew Title: Rangeland Fire Mop -Up Work Crew Number: 18.06.01 Last Revised: 06/27/2001 Approved By: Director or Designated Manager Date Approved: 07/14/1999 Distribution: Policy and Procedure Manuals Reviewed: As Needed I. II. Pov A. It is the intention of the Yakima County Department of Corrections to assist, when possible, the local volunteer fire departments in controlling rangeland fires. The assistance outlined in this policy is to provide resident workers, trained in mop -up practices in the aftermath of rangeland fires. Authority/Background: A. JS 38.02 Work Programs. III. Definitions: A. Duty Supervisor: The sergeant on duty, shift sergeant, or shift corporal. IV. procedure: A. Restitution Center Jail Industries Sergeant or designee: 1. Shall supply the Duty supervisor with a list of those resident workers trained in mop -up procedures. Crews shall number between four and six in strength. 2. Shall supply the Duty supervisor with a list of officers to be contacted. These officers have received training in the transport and supervision of the inmates used at the fire scene. B. Restitution Center Control: 1. When notified by the fire department of the need for a resident worker fire crew, the following steps shall be taken: a) Determine which fire company called. b) Get the contact pe: son's name and telephone number. c) Determine the number of resident workers requested from the contact person. (This shall determine the number of Fire Crew Officers required.) d) Relay the information given by the Fire Department to the Duty Supervisor. C. Duty Supervisor: 1. After receiving notification at Restitution Center Control of the Fire Department's telephone call, the Duty Supervisor shall complete the following steps: a) Contact the fire crew trained personnel on the list provided b) If none of the officers on this list are available, he/she notifies VJ If of the officers va+ this �+v. , the fire department informing them we are unable to send out a crew. This information shall also be given to the Restitution Center Jail Industries Sergeant 2. Once contact is made with an available officer, relay the information concerning the contact person and telephone number to the Officer. 3. Water shall need to be provided for the resident workers. The water shall consist of a 5 -gallon container with ice prepared by a kitchen resident worker. 4. Notifies the appropriate unit at the Restitution Center which fire - trained resident workers are to get prepared to leave. (Workers performing labor directly for the correctional facility should be considered for "second" crew status.) 5. Resident workers shall be escorted to the storage area in order to obtain their red coveralls (turnouts). Inmates need to be ready when the Fire Crew Officer arrives. {If there are not enough turnouts to fit all the resident workers assigned, the workers may use their regular uniforms.} 6. If the resident worker's regular assigned duties shall be interrupted by being assigned fire crew duty, the duty supervisor shall need to contact the pertinent agencies. D. Fire Crew Officer: i1 A a .:.,... ..+ +1 Correction Depart— .. Arr: al u1t. 1.+V11li1i 1.1V11 LVNcu ,dwr.ent God - eases the gnirnent of time 4111V111 {.all\& asJJVJU VU the to .departure. ' 2. If the fire crew officer does not have their own vehicle keys, then they must retrieve a set of Fire Crew keys from Restitution Center Control for van 1742 with trailer 90703, for van 1736, or van 1737 with trailer 90704. 3. Fire Crew keys shall include: a) Key for van 1742, 1736, or 1737. b) Key (VL273) for side door (toilet entry) for trailer #90703 or Van with License # 54957C. c) Key for the gate at the Yakima County Garage ' The local fire departments have been advised that the "turn around" time for an officer and crew to leave this facility is within one hour of the officers' arrival at the facility. This should give ample time to get things squared away and ready to leave. d) Key for master lock (rear door) on trailer #90703 or trailer 90704. Note: All necessary tools shall be in either trailer. 4. Notifies contact person of departure time and requests other pertinent information. a) Location of staging area (roads and crossroads) b) Officer also relays the number of resident workers he/she shall be responding with. 5. Confirms names of resident workers leaving the facility to the duty supervisor (Resident workers already pre -determined.) 6. Leaves exact location of staging area, phone number, name of contact person and fire department with the duty supervisor or with Restitution Center Jail Industries Sergeant. 7. Take cellular telephone assigned to fire crews. (phone #961-3204; If a different telephone is used, the Duty supervisor needs to be advised of the telephone number. Additional cellular telephones are available in the Work Crew office area. 8. Loads up resident workers, water, fire crew personnel safety equipment and the other miscellaneous equipment needed into one of the Work Crew vehicles. The misc. equipment includes: a) Helmets b) Safety glasses c) Head lamps for night duties d) Web belts (shall need to be adjusted for each individual)* e) Personal water containers (at least one for each worker - Officer included)* f) File for sharpening tools with handle* g) Toilet paper * * Starred items are in large tote containers located in the Restitution Center property room storage area. 9. If fuel is necessary for the van, fuel the van at Cenex, either on South 1st or in Selah. For those using an assigned vehicle, fuel can be obtained at Public Works on 18th Street. 10. Proceeds to the staging area, as relayed by the contact person. 11. Check to see if cellular telephone is operational (in satellite cellular range) from the staging area as well as any work area assigned. 12. If assigned to work away from the staging area request a fire radio, from the fire department at the staging area. If a "fire" radio is used, you shall be assigned a tack frequency and a call sign or number. If cell phones are used, be sure to give your cell number to the commanders at the staging area. 13. Upon the return of the Officer and Crew, safety equipment is to be inventoried and returned to the storage area. 14. Officer shall also fill out a Work Crew worksheet located in the Work Crew's office area. (These can also be located in each of the Work Crew vehicles.) This form is given to the Restitution Center Jail Industry Sergeant. Adopted this date by the Director or Designated Manager: Effective Date Go to Top of Page Go to Alphabetical Index Go to Numerical Index Go to Subject Index Go to Standards Definitions Go to Standards Index Go to Title Page Director or Designated Manager Yakima County Department of Corrections Work Crew Program Daily Work Sheet Crew Supervisor: Date: (print name) Service Provided For: Dept. Job Site Location: Misc. items collected (# of tires, type and # of appliances, etc.) 1) Departure Time: 4) Facility Return Time: 2) Starting Mileage: 5) Total Mileage:(#2-#3): 3) Ending Mileage: 6) Total Travel Time: Project: (Check any and all squares that apply to the work associated with this project) Operation Salmon County Billed City Special County Private Other Clean Sweep Recovery Billed Projects Community Community Please Specifiy Service Service Number of supervised personnel working on project: (enter individual information on reverse of this form # Plants Acres worked Site Project # Misc. items Other Information Concerning This Particular Job/Location: Road miles cleaned Acres of public land cleaned Illegal dump sites cleaned Bags of litter collected Misc. items collected (# of tires, type and # of appliances, etc.) Continue .filittg out the information on the reverse ( this form) Office Use Only: Contact person concerning this project: Title: City: I Date: ICheck if NAMES OF INMATE WORK CREW: new worker T ,_„s First Roobir a Nu m hor ❑ 1. ❑ 2. n 3. AT = Agency Transfer 1 ❑ 4. ❑ 5. ❑ 6. ❑ 7. 1(-1 8. U 9. 10. ❑11. 11. Departure Date Reason Workers Departed Your Crew Name (Last — First) Bk# Reason Code Reason Codes: R = Release RC = Reclassification PT = Program Transfer AT = Agency Transfer Trailer Used on this Project: Yes Portable Toilet Used on this Project: Yes Vehicle Number Used on this Project: No No Number: cAdocuments and settingslriight\local settingslternporary Internet filesiolk2Lsample workcrew reporting forrn.doc 10/18/00 Yakima County Department of Corrections ORIENTATION SHEET Lawn Care 6. Mow across the face of slopes; never up and down. Use extreme caution when changing directions on slopes. 7. Stop the blade when crossing a gravel driveway, road or sidewalk. 8. Do not touch engine while it is running or shortly after if is stopped because engine will be hot enough to cause a burn. 9. Always maintain secure footing. Keep a firm grip on the handle and walk; never run. 10. Keep face, hands and feet away from the mower housing and cutter blade when the engine is running. Trimmer (weed eater) 1. No smoking while operating or near the trimmer. 2. Do not fill fuel tank indoors or while the engine is hot or running. Always wipe off the spilled fuel. 3. Make sure work area is clear of trash or debris. 4. When starting engine, start in a safe place, away from fuel storage area. 5. Always inspect trimmer before use. Do not operate the trimmer if there are any cracks or warpage found. Notify site supervisor. 6. Make sure no one is within 20 feet of the trimmer during operation. 7. Never run trimmer during transportation. 8. Check extension cord (electric trimmers). It must be three prong and riot frayed. 9. Use extreme care if work must be done in rainy weather, due to slippery terrain. 10. Never operate with safety guard removed. Rakes. Brooms and other hand tools: These tools are not to be laid on the ground when not in use. Injury could result by tripping over these tools. Stand these tools up against a structure or place them back in storage when not in use. I have read (or was read to me) and understand the basic Lawn Care orientation. Resident Worker Date c:ldocuments and settings\rlightilocal scttingsltcmporary internet filesblk2\1awncare orientation.doc 12/11/2001 Page 2 of 2 Yakima County Department of Corrections ORIENTATION SHEET Janitorial Equipment used: Broom, Mop, Garbage bags, Rubber gloves, Cleaning Chemicals, Vacuum, Wiping Cloths Required safety measures: 1. workers must wear all safety equipment issued properly and at all times at the job site except during breaks and lunch. 2. Workers will bend with their knees not their back while picking up or emptying any containers or objects. 3, Workers will not use any chemicals from container that are not clearly or properly marked as to the contents. 4. Workers will not work on ladders taller than four feet. 5. Workers will not lift or move items that are too heavy - get help. Workers will not handle any chemicals without rubber gloves on. 7. Workers will not pick up any *hazardous material* without contacting work site supervisor. a) Sharps (needles, knives, syringes or any other sharp object). b) Any ammunition or weapons. c) Human waste. d) Blood, urine or any other human body fluid. 8. Workers will not read any paperwork laying around or found on the job site. Workers will not confiscate or otherwise have in their possession any paperwork that is not theirs. I have read (or was read to me) and L:nderstand the basic Janitorial orientation. c:ldocuments and settingAriighAlocal settings'temporary internet fiksblk2ljanitorial onentation.doc 12/11/2001 Page 1 of 1 Yakima County Department of Corrections ORIENTATION SHEET Lawn Care Equipment Used Lawn Mower Trimmer (weed eater) Gloves Gas Can Grass Catcher (optional) Safety Equipment Required Safety Glasses Hard Hat Boots Long Pants Hearing Protection Involved persons: All Work -Crew and outside resident workers Required safety measures: Hard hat, Eye protection and boots will be worn at all times at the job site. Additional safety equipment will be worn.while using power equipment such as lawn mower and lawn trimmer and other equipment as outlined. Lawn Mowing: 1. Refuel mower carefully a) Do not smoke while filling the fuel tank b) Do not fill the fuel tank indoors or while the engine is hot or running c) Wipe up any spilled fuel prior to starting engine 2. Check area to be mowed for debris or objects that could damage the mower or injure the operator. 3. Do not pickup hazardous material anytime. Resident worker will notify Supervisor of location of any hazardous material. Hazardous material defined as: a) Sharps (needles, knives, broken glass, etc.) b) Any ammunition or weapons c) d) e) fl Carcasses Vehicle batteries Containers with questionable or unknown contents Any chemical identified or unidentified 4. After starting engine check that blade brake clutch (BBC) or engine kill blade stopping feature is working properly. If engine or blade does not stop, do not operate mower. 5. Leave all safety features intact. Do not disable any safety features. (such as) a) Leave the grass deflector on the side bagging mower so that grass or other thrown objects do not hit the operator. b) Do no operate a rear bagger or mulching mower, unless the discharge door is closed or the bag recycle plug or side discharge attachment is properly secured. c:\documents and settingMight\local settings\temporary Internet filesblk211awncare orientation.doc 12111/2001 Page 1 of 2 Yakima County Department of Corrections ORIENTATION SHEET Lawn Care h Mnw arrncc the fare of slopes; never up and down. Use extreme caution when changing directions on slopes. 7. Stop the blade when crossing a gravel driveway, road or sidewalk. 8. Do not touch engine while it is running or shortly after if is stopped because engine will be hot enough to cause a burn. 9. Always maintain secure footing. Keep a firm grip on the handle and walk; never run. 10. Keep face, hands and feet away from the mower housing and cutter blade when the engine is running ' Trimmer (weed eater) 1. No smoking while operating or near the trimmer. spilled 2. Do not fill fuel tank indoors or while the engine is hot or running. Always wipe off the spilled fuel. 3. Make sure work area is clear of trash or debris. 4. When starting engine, start in a safe place, away from fuel storage area. 5. Always inspect trimmer before use. Do not operate the trimmer if there are any cracks or warpage found. Notify site supervisor. 6. Make sure no one is within 20 feet of the trimmer during operation. 7. Never run trimmer during transportation. 8. Check extension cord (electric trimmers). It must be three prong and not frayed. 9. Use extreme care if work must be done in rainy weather, due to slippery terrain. 10. Never operate with safety guard removed. Rakes, Brooms and other hand tools: These tools are not to be laid on the ground when not in use. Injury could result by tripping over these tools. Stand these tools up against a structure or place them back in storage when not in use. I have read (or was read to me) and understand the basic Lawn Care orientation. Resident Worker Date c:\documents and settings\rlightUocal saringsitemporary internet filsblk2Vawncare orientation.doc 12/11/2001 Page 2 of 2 Yakima County Department of Correction ORIENTATION SHEET Litter pickup Equipment used: Garbage bags, weights, sign holders Safety equipment required: Safety glasses, Flagging vest, Hard hat; Boots, Gloves, Signs, Cones Involved persons: All work -crew resident workers. Required safety measures: 1. Workers must wear all safety equipment properly anytime they are out of the vehicle and on the roadside. Reflective vests are worn over all clothing including coats, sweatshirts, etc. 2. Workers will always pick up litter facing traffic. 3. Workers will bend with their knees not their back when picking up litter. Residents should not pick up any object to heavy for them - get help. 4. Workers will not pickup hazardous material anytime. Resident will notify work crew supervisor of location of any hazardous material. a) Sharps (needles, knives, etc.) b) Any ammunition or weapons. c) Carcasses. d) Vehicle batteries (car, trucks, etc.) e) Containers with unknown contents. f) Any chemical identified or unidentified. 5. Workers will not pick up any sharp objects. 6. Resident workers will wait until vehicle is stopped and all safety gear is on before placing signs. Workers will exit the vehicle on opposite side of traffic. 7. Resident Workers will toss litter into the back of vehicle using two hands (Do not wait until bag is too heav)). Residents will wait until traffic is clear and safe before tossing litter. Litter should be tossed from the back of the truck of shoulder side of truck never on traffic side of truck Additional comments: Items 6 and 7 should be used for county and state road pickup when litter is disposed of by work crews. I have read (or was read to me) and understand the basic Litter pickup orientation. c:\documents and settings\rlight\local settings\temporary intanet filesblk2Uitta orientation.doc 12/11/2001 Page 1 of 1 Yakima CounDe s artment of Correction ORIENTATION SHEET Painting Equipment used Brushes Rubber gloves Coveralls Rollers 4' Ladders Buckets Safety equipment required Safety glasses Hard hat Boots Involved persons: All work -crew resident workers and outside workers. Required safety measures: 1. Workers will always wear their safety equipment while on the job site except lunch and breaks. 2. Workers will wear coveralls and rubber gloves when necessary on the job site handling paint and paint supplies.. 3. Workers will thoroughly clean all paint supplies and paint containers that are used as directed by the site supervisor with soap and water. 4. Workers will use caution when taking paint and paint supplies in and out of the vehicles. Any paint that is splashed or spilled is to be cleaned up immediately. 5. Workers will not work on any ladders that are over 4' tall. Resident workers will only use W.I.S.H.A. approved ladders. Additional comments: I have read (nr was read to me) and understand the basic Painting orientation. c:\documents and settings\riight\local settings\temporary inteinet f tes\o1k21painting orientation.doc 12111(2001 Page 1 of 1 ART Yakima County Department of Corrections ORIENTATION SHEET Fire Crew (mop -up) Orientation TITLE: Fire Crew (mop -up) Orientation NUMBER: DRAFT APPROVED BY: DISTRIBUTION: LAST REVIEWED: Equipment Used Shovels Hoes Various other hand tools Gloves (as needed) DATE: 6/23/98 REVIEWED ANNUALLY: Safety Equipment Required Safety glasses Hard Hat Boots Other safety equipment as needed Involved persons: All Work Crew inmate workers Required safety measures: (Use of all Power tools is expressly prohibited) 1. Workers will always wear their safety equipment while on the job site (optional during lunches and breaks). 2. Workers will bend with their knees not their back while picking up or emptying any containers or objects. 3. When working make sure you have firm foot holds GUIDELINES FOR A SAFE ATTITUDE o Think before you do your work or task o If you are uncertain about how to do a task or how to operate a tool - ask the supervisor. o Concentrate on your task and eliminate distractions. o Advise your supervisor of any unsafe condition or hazard (with the tools or at the job site). o Be aware of the location of the other workers. When working a fire line, stay at least 10 feet apart when walking and working to avoid injuring others. o Drink plenty of fluids. c:ldocuments and settings\rlight\local settings\temporary internet filesblk2\firecrew orientation.doc Page 1 of 2 12/11/2001 Safety Orientation Sheet Prepared by (D Heilman) Yakima County Department of Corrections ORIENTATION SHEET Fire Crew (mop -up) Orientation MEDICAL CARE .• medical help nnil rnntnrt vnlir o If you are injured on the job, immediately summon any needed hel - --•--- -- , supervisor. If medical attention is not required at the time of the injury, it may be required later. o If later medical attention is requested the county will need to verify that the injury did indeed occur while you were working. The county will need this information before paying for any injuries that occur. o If the injury can be verified to have occurred during work assignments the county will pay for treatment. If this injury can not be verified you will be charged the going rate for in-house treatment iAr'D 'FOOLS LSS * Inspect all hand tools before using them. The wooden handles of tools shall be kept free of splinters or cracks. Be sure the heads of the tools are on tight, handles are straight and cutting edges are sharp. • Always select the correct type and size of tool for your work, and be sure it is sharp and properly adjusted. Guard against using any tool if the handle is loose or in poor condition. Dull tools are ha a dous to use because excessive force must be used to make them cut. When using tools, hold them correctly. Most edge tools should be held in both hands with the cutting action away from yourself * Handle and carry tools with care. Keep edged and pointed tools turned downward. Carry only a few tools at one time. Do not carry sharp tools in your pockets, When not in use, tools should be kept in special boxes, chests, or cabinets. * Stand tools up such as shovels and rakes when not using or lay them down with the point down. ADDITIONAL ORIENTATION: You will now view a video. This video demonstrates the use of several different fire fighting tools. You will not be using all the tools that are demonstrated in this video. We have determined that you should be made aware of some of the different tools used in fire fighting operations. The fires you will be involved with will be "range land" not forested areas. If needed, you will be called upon to assist local fire fighters in controlling/containing range fires. Your role as mop up personnel will free up these trained fire fighters to attack the actual fire. I have read (or was read to me) and understand the Fire Crew (mop -up) Orientation. Place this copy in worker hie. c:\documents and settings\rlight\local settings\temporary Internet files\olk2\fuecrew oricntation.doc Page2of2 12/112001 Prepared by (D Heilman) Safety Orientation Sheet November 27, 2001 — Adjourned Meeting — Budget Review Corrections is trying to reduce theirs to 50 per person. They discussed the potential impact if the State DOC reduces their budget by 15% and reduces the time spent in their facility by up to 20%. 3 PUBLIC WORKS DEPARTMENT PUBLIC WORKS ADMINISTRATION (Budget Page K-1. Policy Issue Page X-31 • Policy Issue — Master Site Plan review Chris Waarvick Director of Public Works, was available for questions There was discussion on the policy issue for a Master Site Plan Review Council Member Barnett expressed concern about spending S50,000 for a plan during a lean budget year It was explained that an infrastructure condition assessment has been mandated by the Growth Management Act and is an integral part of the Capital Facilities Plan due in 2002 • Budget Discussion was held on the water increase and plant charge distribution Council Member Puccinelli suggested the City not charge itself for water and thereby could avoid paying taxes to the state on water. There was concern on whether this suggestion was feasible and Mr Waarvick committed to check into it. STREETS and TRAFFIC ENGINEERING (Budget Pace K-15 and K-32, Policy Issue Pace X-21) Shelley Willson, Streets and Traffic Operations Manager, and Joe Jackson, Streets Supervisor, were available for questions • Policy Issue — Repair/Upgrade two intersections Shelley Willson, summarized Intersections In town where there are technical deficiencies ana explained this policy Issue is to reduce the amount of deficient signal equipment allowing full use of existing capacity Mr Waarvick noted that they will be working on obtaining grants or funas from other sources for the unbudgeted $210,000. • Policy Issue — Department of Corrections crew There was discussion on the policy Issue for a Department of Correction crew to Improve rights-of-way appearance with Mrs Willson explaining this would add a third crew to replace the private contractor that previously did the work The Question arose as to whether we could use the City s inmates Instead of using a County crew It was suggested that this was a city-wide issue and Administration and the Courts couid work together to bring back a city-wide policy Issue • Budget Mayor Place asked if it was possible to put in more of the solar -powered school flashers. Mrs. Willson aavlsed they are watching the state web site for a funding 2 TO: MEMORANDUM Mayor Mary Place Dirk laic City Manaapr FROM: Shelley Willson, Street and Traffic Operations Manager Chris Waarvick, Director of Public Works DAM:: September 27, 2001 SUBJECT: Department of Corrections - Street Division Crew Mayor Marr Place initiated a budget policy issue in 1999 to fund a weed abatement program. The program was to target weed problems at the entrances into the City of Yakima. The policy issue recommended hiring a private company to spray and remove weeds along twenty-six miles of arterial streets During 1999, the contractor satisfactorily completed the contract with the exception of some problems along certain streets. In 2000, the contractor's performance was less then satisfactory The Street Division spent several man- hours these past two months mowing and hand removing weeds along the twenty-six miles City staff members contacted the company numerous times this past year regarding areas where weeds were not controlled. In an attempt to continue with the weed abatement program, staff has prepared this memorandum to offer an alternative to private contract services for weed abatement. This memorandum will provide information regarding an additional Department of Corrections crew to supplement the work of the City of Yakima's Street Division. Currently there are two crews based out of Parks and Recreation Division. The non -skilled labor provided by the new crew would be focused primarily on improving the visible appearance of city rights-of-way and removing material associated with environmental (ESA and storm water) Best Management Practices (BMP's). Tasks would Include, but not be limited to removing weeds and overhanging branches, sweeping sidewalks, picking up litter and debris. In addition, the crew would pick up leaves in the fall and assist with hand removal of snow at spec fled areas during the winter This will maintain the focus of the permanent street division staff on their core functions related to maintenance, citizen and emergency response. A Department of Corrections crew assisted the street division in the 2000 Leaf Program allowing the street division to focus on providing snow and ice control Favorable public comment was received regarding the 2000 Leaf Program. Department of Correction crews have LeCibeneficial t0 the e 1'arKS Division and Community Development for some years ..-20C2 Sceets/DOC Crew Suppl.doc 1 -- 10'30:01 1E ?M 1 1 1 1 1 1 1 1 1 1 1 1 1 The estimated cost for 12 months of service would include 547,000 for reimbursement of the corrections officer salary, 50.50 'mile vehicle (estunated at S10.00 per day) and resident Labor and Industry Fees that are estimated at 515.00 per month per crew The City of Yakima would be billed for actual cost, not to exceed the officer salary noted above The estimated monthly cost for the crew is S4,131 or 549,572 per year This cost includes a van and trailer supplied by the Restitution Center. Research regarding funding availability has resulted in the following findings Weed Professional Services Line S20,000 Additional annexation weed control S 4,000 Transit funds for weed control S 6,000 Temporary salary for leaf program 5 ; ,000 Total funds budgeted S available for 2002 S37,000 An additional S12.572 would be necessary to fund to program annually Staff recommends that the remaining amount be paid from the existing street maintenance reserve at this time This program may be eligible for some funding from a future storm water utility in 2003. Materials removed from rights-of-way are mitigating measures for ESA and storm water compliance. Consideration of long-term funding of a portion of this program from the storm water utility should be seriously considered in the future The remainder would be paid from the Street Division and Transit as noted above Staff respectfully requests your deliberation with regards to this policy issue The establishment of a contract that would allow the crew to operate for 10 months in 2002, beginning March 1, 2002, would allow ..akima County to hire a correction officer and purchase the vehicle and van necessan- for this crew P'-2002tees DOC s. Cre 2 -- . _ 3J, 01 .. PM -29 2002 MAJOR POLICY' ISSUES/ SUPPLEMEN"TAI. BUDGET REQUESTS DEPARTMENT: Public workz DIVISIO�r -----_-.-__ . _. _ _.,._ .. „ten., DIVISION: 1J1V1V: Streets and Traffic POLICY ISSUE TITLE: Department of Correction Crew -- Rights-of-Way Improvements — Budgeted (P ially) Unbudgeted (Partially) 1. Proposal -- This proposal is to fund a Department of Correction crew to improve the visible appearance of City rights-of-way. Additional information supporting this policy issue is contained in the supplemental report. The purpose this supplemental � �---- ---... purpose .J ...�. of this policy issue is to provide non -skilled labor focused primarily on removing weeds, overhanging branches, sweeping sidewalks, and picking up litter and debris. a. Fiscal Impact -- Budgeted Available Funds 537,000 T nhudgeted Funds Needed S12 =,72 Total S49,57-) b. Proposed Funding Source — Street Fund c. Public Impact -- Please refer to supplemental report, which identifies specific issues dealing with this policy issue. d. Personnel Impact -- None. e. Required Changes in City Regulations or Policies -- None. f. Legal Constraints, if applicable -- None. g. Viable Alternatives -- Continue limited focus on maintaining visible appearance of City of Yakima's rights-of-wav 3. Conclusion and/or Staff Recommendation -- Staff recommends approval of this policy issue BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 0 For Meeting of February 19, 2002 ITEM TITLE: Inmate Work Crew Study and Resolution to Authorize Contract with Yakima County Department of Corrections SUBMITTED BY: Chris Waarvick, Director of Public Works Don Blesio, Chief of Police CONTACT PERSON/TELEPHONE: Shelley Willson, Street and Traffic Manager /576-6430 SUMMARY EXPLANATION: This item is presented in response to City Council's request initiated during the November 27, 2001 Budget Review. Council approved $49,572 as a policy issue for 2002 Budget for a work crew to assist with right-of-way maintenance. This crew will be assigned to the street division. Council specifically requested information relating to the use of City of Yakima inmates for a work crew. Staff's original proposal was for a Yakima County Department of Corrections crew operating under a contract similar to the two crews assigned to Parks and Recreation. The attached report was prepared for council review and details the required components of a City of Yakima work crew program. It would appear that at this time that the initial cost of implementing a city work crew would be approximately $285,945. The report indicates that currently the City of Yakima does not possess the physical facilities or inmate population to operate one or more work crews. Therefore, staff respectfully requests that City Council adopt the enclosed resolution to authorize a contract with Yakima County Department of Corrections for a work crew. Resolution X Ordinance Other (Specify)2002 Budget Review/Policv Issue, Inmate Work Crew Study December 14, 2001 Contract X Mail to (name and address): Funding Source $43,572 Street Division and $6,000 Transit APPROVED FOR SUBMITTAL: I- 1- City Manager STAFF RECOMMENDATION: Staff respectfully requests that Council adopt the resolution to authorize a contract with Yakima County Department of Corrections for an inmate work crew. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: