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Home My WebLink About12/13/2016 06K 911 Support Services Agreement (Ninth Amendment) with Yakima County ,,r ,~ .r /,x- - 0.v 4'% .a 4 4- 5 _' ./., s n.. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.K. For Meeting of: December 13, 2016 ITEM TITLE: Resolution authorizing a Ninth Amendment to 911 Support Services Agreement with Yakima County SUBMITTED BY: Bradley D. Coughenour, Manager, SunComm SUMMARY EXPLANATION: The Ninth Amendment is an extension of the original 2006 agreement where Yakima County and the City of Yakima agreed that it is in the best interest of both the City and the County to enter into an interlocal agreement to provide efficient and economical service for countywide 911 service support. The interlocal agreement provides the necessary funding resources to support personnel, equipment, and training associated with the operations of the Public Safety Answering Point (PSAP)for the citizens of Yakima County. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety if APPROVED FOR { SUBMITTAL: e City Manager STAFF RECOMMENDATION: Adopt resolution. BOARD/COMMITTEE RECOMMENDATION: The 911 Administrative Board recommends adopting the Ninth Amendment. ATTACHMENTS: Description Upload Date Type D City Agreement of Yakima Ninth R oluti 911 Serie Support 1218/2016 Resolution D Ninth Resolution off the 911 Berke Support Agreement 12/8/2016 Resolution RESOLUTION NO. R-2016- A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute a Ninth Amendment to the "911 Support Services Agreement" with Yakima County for the provision of 911 services that extends the term of the Agreement to December 31, 2017. WHEREAS, the City of Yakima has been providing 911 services to the citizens of Yakima County through the 911 Support Services Agreement (referred to as the "Agreement"); and WHEREAS, in 2006, the City and County entered into a "911 Support Services Agreement" between the City of Yakima and the County of Yakima, Washington, City Contract No. 2006-21 ("Agreement"), whereby the City provides the County and Yakima County 911 with the necessary support services to efficiently and economically operate the 911 emergency services communication system within Yakima County; and, WHEREAS, the Agreement previously was extended by agreement of the parties in the First Amendment from December 31, 2010 to March 31, 2011; the Agreement was extended in the Second Amendment to December 31, 2011; the Agreement was extended in the Third Amendment to December 31, 2012; the Agreement was extended in the Fourth Amendment to December 31, 2013; the Agreement was extended in the Fifth Amendment to December 31, 2014; the Agreement was modified and extended in the Sixth Amendment to December 31, 2015; and the Agreement was modified and extended in the Seventh Amendment to December 31, 2016; and, WHEREAS, the current Agreement is set to expire at midnight on December 31, 2016, and the parties desire to enter into a Ninth Amendment to extend the Agreement for one year to midnight on December 31, 2017, which amendment is attached hereto and incorporated herein by this reference; and WHEREAS, it is within the scope and budget of the City of Yakima to provide such services; and WHEREAS, the City Council deems it to be in the best interest of the City and the citizens of Yakima County to authorize the execution of the Seventh Amendment to the agreement, now, therefore, NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements set forth herein, it is agreed by and between the City and the County as follows: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the Ninth Amendment to the "911 Support Services Agreement" with Yakima County for the provision of 911 services that extends the term of the Agreement from midnight, December 31, 2016 to midnight, December 31, 2017, all as stated in the Ninth Amendment attached hereto ad incorporated herein by this reference. ADOPTED BY THE CITY COUNCIL this 13th day of December, 2016. Kathy Coffey Mayor, ATTEST: Sonya Claar Tee, City Clerk NINTH AMENDMENT TO 911 SUPPORT SERVICES AGREEMENT BETWEEN THE CITY OF YAKIMA AND THE COUNTY OF YAKIMA, WASHINGTON THIS NINTH AMENDMENT TO THE 911 SUPPORT SERVICES AGREEMENT is made and entered into by and between the CITY OF YAKIMA, a Washington municipal corporation ("City") and the COUNTY OF YAKIMA, a Washington State political subdivision ("County") all pursuant to authority granted to each party pursuant to Chapter 39.34 RCW. WHEREAS, in 2006, the City and County entered into a "911 Support Services Agreement" between the City of Yakima and the County of Yakima, Washington, City Contract No. 2006-21 ("Agreement"), whereby the City provides the County and Yakima County 911 with the necessary support services to efficiently and economically operate the 911 emergency services communication system within Yakima County; and, WHEREAS, the County and City desire to enter into further discussions about the Agreement; and, WHEREAS, the Agreement previously was extended by agreement of the parties in the First Amendment from December 31, 2010 to March 31, 2011; the Agreement was extended in the Second Amendment to December 31, 2011; the Agreement was extended in the Third Amendment to December 31, 2012; the Agreement was extended in the Fourth Amendment to December 31, 2013; and the Agreement was extended in the Fifth Amendment to December 31, 2014; and the Agreement was modified and extended in the Sixth Amendment to December 31, 2015; and the Agreement was modified and extended in the Seventh Amendment to December 31, 2016; and, WHEREAS, the County and City desire to extend the term of the Agreement from a termination date of midnight, December 31, 2016, to a termination date of midnight, December 31, 2017; and, WHEREAS, the parties wish to amend Section 4 of the Agreement to limit the amount of excess County payments retained by the City as a reserve account, restricting the City held reserve to a reserve equal to not more than one-twelfth (1/12) of the annual budget; any excess amounts over that reserve value that are received by the City shall be returned to the County to be deposited into the County 911 Investment Account; and to reimburse the City of Yakima all reimbursement received from the Washington State Military Department and Emergency Management Division under the current and future E911 County Coordinator Professional Development Agreements; and, NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements set forth herein, it is agreed by and between the City and the County as follows: Section 2 entitled "Term" of the attached and incorporated "911 Support Services Agreement" between the City of Yakima and Yakima County is amended to read as follows: 2. Term. The term of this Agreement shall commence January 1, 2006, and shall terminate at midnight, December 31, 20175, unless terminated at an earlier date by either party in accordance with Section 16 of this Agreement. 4. Consideration. In consideration of the City's providing 911 support services, the County agrees to provide the City with an annual amount equal to the annual 911 support services agreed-upon budget for each of the respective years of this Agreement. Payments shall be made to the City on a monthly basis. Each monthly payment shall be one-twelfth (1/12) of the City agreed- upon annual 911 support services budget. The first monthly payment is due and payable to the City within ten (10) days of the date this Agreement is executed, with all subsequent monthly payments due and payable to the City on the tenth (10) day of each month thereafter during the term of this Agreement. The County shall remit to the City of Yakima all reimbursement received from the Washington State Military Department and Emergency Management Division under the current and future E911 County Coordinator Professional Development Agreements. The remittance to the City shall be on the next available warrant issue of the County. To limit the amount of excess County payments retained by the City as a reserve account, restricting the City held reserve to a reserve equal to not more than one-twelfth (1/12) of the annual budget; any excess amounts over that reserve value that are received by the City shall be returned to the County to be deposited into the County 911 Investment Account. Except as expressly modified herein, all other terms and conditions of the attached "911 Support Services Agreement," and as amended pursuant to the parties' previous amendments thereto, shall remain in full force and effect. Pursuant to the requirements of RCW 39.34.040, a copy of this Ninth Amendment shall be filed with the Yakima County Auditor or, alternatively, be listed by subject on the public agency's web site. 2 CITY OF YAKIMA BOARD OF YAKIMA COUNTY COMMISSIONERS Cliff Moore, City Manager Mike Leita, Chairman Date: ATTEST: Kevin Bouchey, Commissioner Sonya Claar Tee, City Clerk City Contract No.: 2006-21 Resolution No.: Rand Elliott, Commissioner Constituting the Board of County Commissioners for Yakima County, Washington ATTEST: Tiera L. Girard, Clerk of the Board Done this day of , 2016. APPROVED AS TO FORM: Deputy Prosecuting Attorney of Yakima County 3