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HomeMy WebLinkAbout12/13/2016 06J 911 Support Services Agreement (Eighth Amendment) with Yakima County , k` xs .1 �5 .may s n. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.J. For Meeting of: December 13, 2016 ITEM TITLE: Resolution authorizing an Eighth Amendment to 911 Support Services Agreement with Yakima County SUBMITTED BY: Brad Coughenour, Manager, SunComm SUMMARY EXPLANATION: This is the Eighth Amendment to the 911 Support Services Agreement between the City of Yakima and Yakima County. This amendment allows the county to transfer travel fund reimbursements received from the State Military Division from the 911 Coordinators Professional Development contract to the city as revenue to offset the cost of travel and training related to 911. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Adopt resolution. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type City Resolution 8th Amendment to the 911 Sence 12/2/2016 Resolution Support Agreement EIGHTH AMENDMENT TO 911 SUPPORT SERVICES 12/2/2016 Omer Me mo AGREEMENT RESOLUTION NO. R-2016- A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute a Eighth Amendment to the "911 Support Services Agreement" with Yakima County for the provision of 911 services that extends the term of the Agreement to December 31, 2016. WHEREAS, the City of Yakima has been providing 911 services to the citizens of Yakima County through the 911 Support Services Agreement (referred to as the "Agreement"); and WHEREAS, in 2006, the City and County entered into a "911 Support Services Agreement" between the City of Yakima and the County of Yakima, Washington, City Contract No. 2006-21 ("Agreement"), whereby the City provides the County and Yakima County 911 with the necessary support services to efficiently and economically operate the 911 emergency services communication system within Yakima County; and, WHEREAS, the Agreement previously was extended by agreement of the parties in the First Amendment from December 31, 2010 to March 31, 2011; the Agreement was extended in the Second Amendment to December 31, 2011; the Agreement was extended in the Third Amendment to December 31, 2012; the Agreement was extended in the Fourth Amendment to December 31, 2013; the Agreement was extended in the Fifth Amendment to December 31, 2014; the Agreement was modified and extended in the Sixth Amendment to December 31, 2015; and the Agreement was modified and extended in the Seventh Amendment to December 31, 2016; and, WHEREAS, the current Agreement is set to expire at midnight on December 31, 2016, the County and City desire to amend Section 4 of the above agreement to allow the City of Yakima to be reimbursed by Yakima County for travel and other costs which are reimbursed to the County under the current and future E911 County Coordinator Professional Development Agreements between Yakima County and Washington State Military Department and Emergency Management Division; NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements set forth herein, it is agreed by and between the City and the County as follows: Section 4 entitled "Consideration" of the attached and incorporated "911 Support Services Agreement" between the City of Yakima and Yakima County is amended to include the following: The County shall remit to the City of Yakima all reimbursement received from the Washington State Military Department and Emergency Management Division under the current and future E911 County Coordinator Professional Development Agreements. The remittance to the City shall be on the next available warrant issue of the County. Except as expressly modified herein, all other terms and conditions of the attached "911 Support Services Agreement," and as amended pursuant to the parties' previous amendments thereto, shall remain in full force and effect. Pursuant to the requirements of RCW 39.34.040, a copy of this Eighth Amendment shall be filed with the Yakima County Auditor or, alternatively, be listed by subject on the public agency's web site. WHEREAS, it is within the scope and budget of the City of Yakima to provide such services; and WHEREAS, the City Council deems it to be in the best interest of the City and the citizens of Yakima County to authorize the execution of the Eight Amendment to the agreement, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the Eight Amendment to the "911 Support Services Agreement" with Yakima County for the provision of 911 services that expires midnight, December 31, 2016, all as stated in the Seventh Amendment attached hereto ad incorporated herein by this reference. ADOPTED BY THE CITY COUNCIL this 13th day of December, 2016. Kathy Coffey Mayor, ATTEST: Sonya Claar Tee, City Clerk EIGHTH AMENDMENT TO 911 SUPPORT SERVICES AGREEMENT BETWEEN THE CITY OF YAKIMA AND THE COUNTY OF YAKIMA, WASHINGTON THIS EIGHTH AMENDMENT TO THE 911 SUPPORT SERVICES AGREEMENT is made and entered into by and between the CITY OF YAKIMA, a Washington municipal corporation ("City") and the COUNTY OF YAKIMA, a Washington State political subdivision ("County") all pursuant to authority granted to each party pursuant to Chapter 39.34 RCW. WHEREAS, in 2006, the City and County entered into a "911 Support Services Agreement" between the City of Yakima and the County of Yakima, Washington, City Contract No. 2006-21 ("Agreement"), whereby the City provides the County and Yakima County 911 with the necessary support services to efficiently and economically operate the 911 emergency services communication system within Yakima County; and, WHEREAS, the Agreement previously was extended by agreement of the parties in the First Amendment from December 31, 2010 to March 31, 2011; the Agreement was extended in the Second Amendment to December 31, 2011; the Agreement was extended in the Third Amendment to December 31, 2012; the Agreement was extended in the Fourth Amendment to December 31, 2013; the Agreement was extended in the Fifth Amendment to December 31, 2014; the Agreement was modified and extended in the Sixth Amendment to December 31, 2015; and the Agreement was modified and extended in the Seventh Amendment to December 31, 2016; and, WHEREAS, the County and City desire to amend Section 4 of the above agreement to allow the City of Yakima to be reimbursed by Yakima County for travel and other costs which are reimbursed to the County under the current and future E911 County Coordinator Professional Development Agreements between Yakima County and Washington State Military Department and Emergency Management Division; NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements set forth herein, it is agreed by and between the City and the County as follows: Section 4 entitled "Consideration" of the attached and incorporated "911 Support Services Agreement" between the City of Yakima and Yakima County is amended to include the following: The County shall remit to the City of Yakima all reimbursement received from the Washington State Military Department and Emergency Management Division under the current and future E911 County Coordinator Professional Development Agreements. The remittance to the City shall be on the next available warrant issue of the County. Except as expressly modified herein, all other terms and conditions of the attached "911 Support Services Agreement," and as amended pursuant to the parties' previous amendments thereto, shall remain in full force and effect. Pursuant to the requirements of RCW 39.34.040, a copy of this Eighth Amendment shall be filed with the Yakima County Auditor or, alternatively, be listed by subject on the public agency's web site. CITY OF YAKIMA BOARD OF YAKIMA COUNTY COMMISSIONERS Cliff Moore, City Manager Mike Leita, Chairman Date: ATTEST: Kevin Bouchey, Commissioner Sonya Claar Tee, City Clerk City Contract No.: 2006-21 Resolution No.: Rand Elliott, Commissioner Constituting the Board of County Commissioners for Yakima County, Washington ATTEST: Tiera L. Girard, Clerk of the Board Done this day of , 2016. APPROVED AS TO FORM: Don Anderson, Chief Civil Deputy Prosecuting Attorney of Yakima County 2