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Home My WebLink About12/13/2016 05A Minutes 10-20-2016 Council Neighborhood & Community Building Committee xs .1 �5 .may s n. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 5.A. For Meeting of: December 13, 2016 ITEM TITLE: Accept Council Neighborhood & Community Building Committee meeting minutes of October 20, 2016 SUBMITTED BY: Joan Davenport,AICP, Community Development Director SUMMARY EXPLANATION: See attached minutes ITEM BUDGETED: NA STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Accept minutes BOARD/COMMITTEE RECOMMENDATION: NCBC approved on 11/29/2016 ATTACHMENTS: Description Upload Date Type CI NCBC Minutes 1012012016 121212016 Backup Material Yakima City Council Committee Minutes Neighborhood & Community Building Committee (NCBC) City Council Chambers, City Hall October 20, 2016 Committee Members Staff Dulce Gutierrez(Chair) Cliff Moore, City Manager Joseph Calhoun Avina Gutierrez Joan Davenport,Community Dev Director Scott Schafer Carmen Mendez Sara Watkins Alvie Maxey Archie Matthews Rosalinda Ibarra Ken Wilkinson Jenise Sanders Chair Dulce Gutierrez called the meeting to order at 2:02 p.m. Millennium Foundation Presentation — Elizabeth Herres-Miller, previous director to the now defunct Allied Arts Council of Yakima Valley, provided a historical background regarding the inception of the Millennium Foundation. The current board President is Ken Meissner, The Millennium Foundation pays or reimburses the city for the maintenance and repair expenses of the Millennium Plaza and other public art installations. Mary Place stated that the former city manager removed Sean Hawkins, Economic Development Manager, and Ken Wilkinson, Parks & Recreation Manager, from the Millennium Foundation board which caused some issues with the City in processing payments. Further discussion continued related to concerns with the agreement between the city and the Millennium Foundation. The Committee formalized their support by way of motion made by A. Gutierrez, seconded by C. Mendez, to recommend adding a representative from the Parks department to the Millennium Foundation board as an ex-officio member. Motion carried unanimously. Next Step Housing Project — Bicycle Ap. ents Update — A. Matthews provided an updated request from Next Step Housing for their Bicycle Apartments project. The Committee previously approved their request for $250,000. Instead, Next Step Housing is revising their request and are asking for $500,000 from the Office of Neighborhood Development Services HOME funds. This will allow them to demonstrate local support and increase their chances of obtaining funds from the Housing Trust Fund and also allow them to access housing tax credits. Staff supports this request as it would not have a negative impact on other projects. The committee members expressed their support. A. Gutierrez moved, seconded by C. Mendez, to recommend support for this proposal to the full City Council. Habitat for Humanity Project — 1120 S 11th Avenue — A. Matthews described Habitat for Humanity's grant request of$31,000 for land acquisition purposes. Habitat for Humanity plans to construct a single-family residential unit at 1120 S 11th Avenue to be sold to a low to moderate income homebuyer. Staff supports this request. C. Mendez moved, seconded by D. Gutierrez, to recommend support for this proposal to the full City Council. Community Equity Progr. — S. Watkins briefly summarized her memo to the Committee on proposed outcomes for the exploratory committees. J. Davenport provided updated data collection maps that include sidewalks and ADA ramps focused on transit routes. Staff plans to identify locations that are within walk to school routes of elementary schools and recommend that those be priority areas for future enhancement needs. S. Schafer spoke about the map which shows locations where septic tanks exist, which are primarily in residential areas. In response to D. Gutierrez's concern about a pattern of street light malfunction and repairs, C. Moore and S. Schafer reported about a recent meeting with a state certified energy company to discuss a LED street light conversion proposal. Additional information will be forthcoming either to this committee or to the full Council. A. Gutierrez reported that the interviews have concluded for the exploratory committees. The candidates are expected to be nominated and the Nominating Committee will recommend appointments at the next City Council meeting. They will be seated and officially start in January 2017. Bike/Pedestrian Committee — C. Mendez reported that the Bike/Pedestrian Committee's first meeting is scheduled for October 24th at 3:00 p.m. in the 2nd Floor Conference Room of City Hall. Parks Updates— An update on the parks survey was presented by K. Wilkinson; approximately 700 surveys were returned. Staff is working on tabulating the data and will be presenting the results to the Parks Commission on November 91h . Property acquisition is still a priority to expand Cherry Park. S. Watkins explained the process of the Community Review Board in order to determine if the current property owner is required to demolish the existing structure. As part of the 2017 capital projects, K. Wilkinson indicated that a new playground will be built and he has reached out to service providers for assistance. The committee inquired about the status and design plans for Rosalma Park and whether a sign will be installed there or not. Staff will provide updated conceptual plans. Board Appointed Reports— Standing Item Comprehensive Plan Update — Joseph Calhoun was introduced as the new Senior Planner. Calhoun reported that the Determination of Scoping notice was issued recently. The Planning Commission will review three components of the Comprehensive Plan at their next meeting. In early 2017 a full draft of the Comprehensive plan will be available for public review. And a joint study session will be scheduled in January 2017. Homeless Network — J. Davenport and C. Moore elaborated on their efforts to reach out to the Homeless Network on funding availability, Following extensive discussion on collaborative efforts regarding matters related to homeless issues, the consensus of the committee was to forward to the next Council meeting a recommendation of creating a subcommittee/citizen advisory board. Motion made by A. Gutierrez, seconded by C. Mendez; carried unanimously. Parks & Recreation Commission — D. Gutierrez reported on the Parks & Recreation Commission's frustration and public opposition to budget cuts in the Parks Dept and expressed her support on the matter. D. Gutierrez moved, seconded by C, Mendez, to forward for full Council consideration and discussion the Parks Commission written documentation regarding their opposition to budget cuts. Motion carried unanimously. She also reported that a new member has been appointed to that commission. Henry Beauchamp Community Center— K. Wilkinson noted that a new sign has been added to the building and the naming ceremony will be held in November. Staff will research the $1,000 contribution that Council approved for this event. Historic Preservation — J. Davenport informed them that J. Calhoun will be the new staff liaison to the Historic Preservation Commission due to Trevor Martin's resignation. A. Gutierrez and K. Wilkinson talked about the possibility of utilizing the incinerator at Kiwanis Park for public uses. TRANS-Action Committee — D. Gutierrez described the potential of Yakima being a host station to provide passenger rail services in the area. A. Gutierrez moved, seconded by C. Mendez, to forward discussion to full Council for consideration; motion carried unanimously. J. Davenport provided additional feasibility information that would hinder the possibility of achieving that service. Transit Development Plan/Transit Related Issues – A. Maxey reported that the Transit Citizen Advisory Committee met recently; the minutes will be included in the next NCBC agenda packet. The next Transit committee quarterly meeting will be January 10, 2017. Other Business/Requests – C. Mendez motioned, seconded by A. Gutierrez, to approve the meeting minutes of 9/15/2016 as presented. Motion carried unanimously. Staff reviewed the list of deliverables for the next meeting: 40 Proposal to include the Parks and Recreation Manager as an ex-officio member of the Millennium Foundation board • Next Step Housing's request in the amount of$500,000 for the Bicycle Apartments project • Habitat for Humanity's grant request in the amount of$31,000 for land acquisition • Provide design plans for Rosalma Park • Add street light maintenance information to data collection • Provide fiscal report on street light conversion proposal • Passenger rail service conversation with Council • Creation of a community advisory group for homelessness • Discuss with Council the opposition to budget cuts in the Parks Department and provide them with Parks Commission documentation • Research the city contribution to the Henry Beauchamp Community Center renaming event Additional discussion ensued about the Millennium Foundation's role and responsibility for the Millennium Plaza. It was understood by the committee members that once the Millennium Plaza moves then the funding from the board discontinues. No future items noted. D. Gutierrez reminded the members of the public to provide 48 hours advance notice to request an interpreter. Audience Participation – Luz Gutierrez spoke about providing special funding to low income property owners that are required to connect to city sewer when their septic tanks fail. She also addressed the topic of LED conversion, clarification of park names on the Parks survey, homelessness issues, passenger rail services as a long teiin economic developer, and funding of current park projects. In response to providing assistance for city sewer connections, A. Gutierrez moved, seconded by C. Mendez, to request staff to report on feasibility of utilizing CDBG funds for such uses; motion carried. Adjourn– Due to scheduling conflicts, the meeting in November needs to be changed to a different date. D. Gutierrez adjourned this meeting at 3:41 p.m. J — Approved by: , Pm Date Approved: ti/-2. /'ao Air? Prepared by Rusalinda Ibarra,Cut innuotty Development Administrative Assistant