HomeMy WebLinkAboutR-1998-150 Grant ApplicationRESOLUTION NO. R-98- 150
A RESOLUTION ratifying application for a grant in the total amount of
$161,742 from the U.S. Department of Justice, Bureau of
Justice Administration, for funding the Local Law
Enforcement Block Grant Program, and further designating
and authorizing the City Manager to act as the official
representative of the city and to take such additional steps as may
be necessary and prudent to complete transactions associated with
the grant.
WHEREAS, the U.S. Department of Justice has funds available to the city of
Yakima in the amount of $161,742 to reduce crime and improve public safety; and
WHEREAS, The local Law Enforcement Block Grants Program contemplates an
interlocal agreement with Yakima County, whereby Yakima County has agreed to
accept $25,000.00 (less applicable matching funds) from the City's grant thus retaining
$136,742 for the City's use; and
WHEREAS, the City Council of the City of Yakima held a public hearing and
deems it to be in the best interests of the City that it enter into an agreement for funding
for the purpose mentioned above; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. The City of Yakima has applied for and will accept the Grant of
$161,742 from the U.S. Department of Justice, Bureau of Justice Assistance, for reducing
crime and improving public safety.
Section 2. The City Manager is designated as the official representative of the
City for this grant and is authorized and directed to execute, on behalf of the City,
acceptance of the Grant Award, and to take such additional steps as may be necessary
and prudent to complete all transactions associated with the grant, including but no
limited to the above-mentioned transfer to Yakima County.
ADOPTED BY THE CITY COUNCIL this 10th
day of November ,1998.
John Puccinelli, Mayor
ATTEST:
City Clerk
(file share)City Council/resolution template
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1. GRANTEE NAME AND ADDRESS (Including Zip Code)
City of Yakima
129 North Second Street
Yakima, WA 98901
4. AWARD NUMBER. 98LBVX2311
5 PROJECT PERIOD- FROM 10/01/1998 TO 09/30/2000
BUDGET PERIOD• FROM 10/01/1998 TO 09/30/2000
1A. GRANTEE IRS/VENDOR NO 916001315
6. AWARD DATE 9/30/98
7 ACTION
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Initial
Supplemental
2. SUBGRANTEE NAME AND ADDRESS(Including Zip Code)
8. SUPPLEMENT NUMBER
2A. SUBGRANTEE IRS/VENDOR NO
9 PREVIOUS AWARD AMOUNT $ 0.00
3 PROJECT TITLE
Local Law Enforcement Block Grants Program - FY 1998
10 AMOUNT OF THIS AWARD $161,742
11 TOTAL AWARD $161,742
12. SPECIAL
X
CONDITIONS (Check, if applicable)
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED 4 PAGES
13 STATUTORY
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AUTHORITY FOR GRANT
TITLE 1 OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968.
42 U.S C. 3701, ET SEQ., AS AMENDED
TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974
42 U.S.0 5601, ET SEQ., AS AMENDED
VICTIMS OF CRIME ACT OF 1984 , 42 U.S.0 10601, ET SEQ., PUBLIC LAW 98-473, AS AMENDED
OTHER (Specify): Omnibus Appropriations Act of 1998 (Public Law 105-119)
14. FUTURE FISCAL YEAR(S)
SECOND YEAR'S BUDGET
AMOUNT OF FUNDS.
THIRD YEAR'S BUDGET
AMOUNT OF FUNDS.
SUPPORT
PERIOD. N/A
N/A TYPE OF FUNDS
PERIOD. N/A
N/A TYPE OF FUNDS
15 METHOD OF PAYMENTyES
THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF
CREDIT E. X NO
AGENCY APPROVAL
GRANTEEE ACCEPTANCE
•
16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL
Nancy E. Gist, Director
Bureau of Justice Assistance
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Richard Zais
City Manager
17. SIGNATURE
OF APPROVING
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OJP OFFICIAL
19.SIGNATURE OF AUTHORIZED GRANTEE
19A. DATE
►s
FUND
CODE
CLASSIFICATION CODES
BUD DIV.
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AGENCY USE ONLY s•
20. ACCOUNTING
FISCAL
YEAR
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PAGE 2 OF 5
PROJECT NUMBER 98LBVX2311
AWARD DATE 9/30/98
SPECIAL CONDITIONS
1 The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office
of Justice Programs (OJP) Financial Guide.
2 . The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first audit
report period should be for January 1, 1998, to December 31, 1998. The management letter outlining audit findings, submitted
by the auditing organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than
thirteen (13) months after the close of each fiscal year during the term of the award.
Recipients who receive $300,000 or more in Federal funds during their fiscal year, are required to submit an organization -wide
fmancial and compliance audit report. Recipients who receive less than $300,000 in Federal funds, are not required to submit a
program or organization -wide financial and compliance audit report for that year.
Note: If your audit disclosed findings or recommendations you must include with your audit report, a corrective action plan
containing the following:
1) The name and phone number of the contact person responsible for the corrective action plan.
2) Specific steps taken to comply with the recommendations.
3) Timetable for performance and/or implementation dates for each recommendation.
4) Descriptions of monitoring to be conducted to ensure implementation.
The submissions of audit reports for all grantees shall be as follows:
1) Mail original and one (1) copy of the completed audit report to:
U.S. Deportment of Housing and Urban Development
2) Mail one (1) copy of the completed audit report to:
Federal Audit Clearinghouse
Bureau of the Census
1201 E. 10th Street
Jeffersonville, IN 47132
3) Mail a copy of the Cover (transmittal) letter to:
Office of the Comptroller
Office of Justice Programs
Attn: Control Desk, 5th Floor - Audit Division
810 Seventh Street, NW
Washington, D.C. 20531
OJP FORM/2 (REV 5-87) PREVIOUS EDITIONS ARE OBSOLETE
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PROJECT NUMBER 98LBVX2311
AWARD DATE 9/30/98
SPECIAL CONDITIONS
3 . The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days
prior to public release. Any publications (written, visual, or sound), whether published at the recipients or government's
expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analyses.)
"This project was supported by Grant No. 98LBVX2311 awarded by the Bureau of Justice Assistance, Office of Justice
Programs, U.S. Depai tment of Justice. Points of view in this document are those of the author and do not necessarily
represent the official position or policies of the U.S. Department of Justice."
4 . The recipient agrees to provide information required for the national evaluation.
5 . The recipient agrees to provide $17,971.00 over the grant period in a cash match. The recipient is reminded that the match
funds are auditable under Special Condition #2 and will be binding to the recipient.
6 . The recipient agrees to submit, at a minimum, semi-annual reports on its programmatic activities. The first programmatic
report will be due on July 31, 1999, covering the period of October, 1998 - June, 1999. The next report will be due on January
31, 2000, and cover the period of July, 1999 - December, 1999. The next report should cover the next six month period and is
due thirty (30) days after the end of the six month period for the term of the award. A final report on the programmatic
activities is due 120 days following the end of the grant period.
7 . The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar
quarter. A final financial report is due 120 days following the end of the grant period.
8 . The recipient agrees to establish a trust fund in which all payments received under this Program, including match, must be
deposited. For the purposes of this grant, a trust fund is an interest bearing account that is specifically designated for this
Program. Only allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred
by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to
obligate and expend the grant funds in the trust fund (including match and interest earned) during the 24 month term of the
award. Grant funds (including earned interest) not obligated by the 24th month must be returned to BJA by the last day of
the 27th month.
9 . The recipient agrees to supplement and not supplant state or local funds.
10. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required
to submit one pursuant to 28 CFR section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified
Assurances and may result in funds from the award being frozen, until such time as the recipient is in compliance.
11. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and
support personnel, as described in the applicable purpose area of Subpart A section 101 (a)(2), that the recipient unit of local
government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety
service.
OJP FORM/2 (REV 5-87) PREVIOUS EDITIONS ARE OBSOLETE
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PROJECT NUMBER 98LBVX2311
AWARD DATE 9/30/98
SPECIAL CONDITIONS
12. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and
support personnel, that the units of local government will establish procedures to give members of the Armed Forces who, on
or after October 1, 1990, were or are selected for involuntary separation (as described in section 1141 of Title 10, United States
Code), approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority provided under
section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law
102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or
support personnel.
13. The recipient agrees if funds are used for enhancing security or crime prevention, that the unit of local government --
(a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under
subparagraph (B) of section 101(a)(2), or any crime prevention programs that are established under subparagraphs (C) and (E)
of section 101(a)(2), on the incidence of crime in the geographic area where the enhancement is undertaken or the program is
established;
(b) will conduct such an assessment with respect to each such enhancement or program; and
(c) will submit to the Bureau of Justice Assistance an annual written assessment report.
14. The recipient agrees that prior to the obligation and expenditure of any Local Law Enforcement Block Grants (LLEBG) funds,
at least one (1) public hearing will be held regarding the proposed use(s) of the grant funds. The recipient will provide to
BJA, through the submission of the Follow -Up Information Form, information on the contents of the hearing. BJA will review
the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the
issuance of the GAN, the recipient may not obligate or expend LLEBG funds. At that hearing, persons shall be given an
opportunity to provide written and oral views to the recipient on the proposed use(s) of the grant funds. The recipient will
hold the public hearing at a time and place that allows and encourages public attendance and participation.
OJP FORM/2 (REV 5-87) PREVIOUS EDITIONS ARE OBSOLETE
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PROJECT NUMBER 98LBVX2311
AWARD DATE 9/30/98
SPECIAL CONDITIONS
15. The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, a
designated or newly established advisory board will meet to discuss the proposed (purpose area) use of the grant funds. The
recipient will designate the advisory board to make nonbinding recommendations to the recipient to the use of funds under
the LLEBG Program. Membership on the advisory board must include a representative from the following, however it may be
broader:
a) the local police department or sheriffs department;
b) the local prosecutor's office;
c) the local court system;
d) the local school system; and
e) a local nonprofit, educational, religous, or community group active in crime prevention or drug use prevention or treatment.
The advisory board must review the proposed use of the funds under the LLEBG Program.
The recipient will provide notification to BJA, through the submission of the Follow -Up Information Form, on the advisory
board. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice
(GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds.
16. The recipient has certified it is not in compliance with Public Safety Officers Health Benefits Provision (section 615 of the FY
1998 Omnibus Appropriations Act). Therefore, the recipient will receive not more than 90 percent of the eligible award
amount (or, if less than the eligible amount was requested, of that amount). The provision makes no allowances for a unit of
local government to come into compliance during the life of the award, consequently BJA will not consider request to adjust
the funded award amount.
17. Criminal Intelligence Systems operating with support of Federal funds, must comply with 28 CFR, Part 23, if the recipient
chooses to implement this project.
GRANTEE ACCEPTANCE OF SPECIAL CONDITIONS
OJP FORM/2 (REV 5-87) PREVIOUS EDITIONS ARE OBSOLETE
OJP FORM 4000/1 (REV. 4-88) PREVIOUS EDITIONS ARE OBSOLETE
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SUMMARY
COOPERATIVE AGREEMENT
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This project is supported under Title 1 of the Omnibus Crime Control and Safe Streets
Act, 42 USC 3701, as amended.
This project is supported under the Juvenile Justice and Delinquency Prevention Act of 1974 ,as amended
X
Other Omnibus Appropriation Act of 1998
1 STAFF CONTACT (Name, address & telephone number)
2. PROJECT DIRECTOR (Name,address & telephone number)
Grants Administration Branch
Mel Light
LLEBG Division, BJA
Lieutenant
810 7th Street, NW, 4th Floor
City of Yakima
Washington, DC 20531
200 S. 3rd St.
(202)305-2088
Yakima, WA 98901
(509) 576-6549
3a. TITLE OF THE PROGRAM
3b POMS CODE
Local Law Enforcement Block Grants Program
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4. TITLE OF PROJECT
Local Law Enforcement Block Grants Program - 1998
5 NAME & ADDRESS OF GRANTEE
6. NAME & ADDRESS OF SUBGRANTEE
City of Yakima
129 North Second Street
Yakima, WA 98901
7. PROGRAM PERIOD
8. BUDGET PERIOD
FROM: 10/01/1998 TO: 09/30/2000
FROM. 10/01/1998 TO• 09/30/2000
9 AMOUNT OF AWARD
10 DATE OF AWARD
$161,742
9/30/98
11. SECOND YEARS BUDGET
12. SECOND YEAR'S BUDGET AMOUNT
N/A
N/A
13. THIRD YEAR'S BUDGET PERIOD
14.THIRD YEARS BUDGET AMOUNT
N/A
N/A
15. SUMMARY DESCRIPTION OF PROJECT
The Local Law Enforcement Block Grants Program was authorized by the Omnibus Fiscal Year 1998 Appropriations Act, Public Law 105-119 for the purpose of
providing units of local government with funds to underwrite projects to reduce crime and improve public safety The Bureau of Justice Assistance will make direct
awards to units of local government when award amounts are at least $10,000 to be used consistent with the statutory program purpose areas specified in section
101(a) (2).
The City of Yakima has indicated that it intends to distribute its Local Law Enforcement Block Grants funds under the following purpose area(s):
(lc) Equipment $103,053
(2) Enhancing Security $58,689
Certified non-compliance, pursuant to section 615, Public Safety Officers Health Benefits provision.
NC/NCF
OJP FORM 4000/1 (REV. 4-88) PREVIOUS EDITIONS ARE OBSOLETE
U.S. Department of Justice
Office of Justice Programs
Office for Civil Rights
Washington, D.C. 20531
September 30, 1998
Richard Zais
City Manager
City of Yakima
Yakima, WA 98901
Dear Local Law Enforcement Block Grantee:
Congratulations on your recent award. Because you have submitted Certified
Assurance that your agency is in compliance with applicable civil rights laws, this
office has determined that you have met this requirement in the Department of Justice
regulations governing recipients of Federal financial assistance (see 28 C.F.R. sec.
42.204, Applicants' obligations). As Director of the Office for Civil Rights (OCR),
Office of Justice Programs, I would like to offer you my assistance in completing the
conditions of these Assurances, specifically Nos. 13, 14, and 15, as the grant goes
forward.
As you know, equal opportunity for the participation of women and minority
individuals in employment and services provided under programs and activities
receiving Federal financial assistance is required by law. Therefore, if there has been a
federal or state court or administrative agency finding of discrimination against your
agency, please forward a copy of such order or consent decree, as required by
Assurance No. 14, to OCR at the U.S. Department of Justice, Office of Justice
Programs, Office for Civil Rights, 810 7th Street, N.W., Washington, D.C. 20531.
(1) If you have already submitted an EEOP as part of another award from the Office of
Justice Programs (OJP) during this grant period, or if you have certified that no EEOP
is required, it is not necessary for you to submit another at this time. Simply send a
copy of the letter you received from OCR showing that your EEOP or certification is
acceptable.
Additional Instructions For Grantees Receiving $500,000 Or More:
In accordance with Assurance No. 15, and as a recipient of $500,000 or more (or
$1,000,000 in an 18 -month period), and has 50 or more employees, the recipient must
submit an Equal Employment Opportunity Plan (ESOP) within 60 days from the date
of this letter to OCR at the address cited on page 1.
Alternatively, the grantee may choose to complete an EEOP Short Form, in lieu of
sending its own comprehensive EEOP, and return it to OCR within 60 days of the date
of this letter. This easy -to -follow EEOP Short Form reduces paperwork and
preparation time considerably and will ensure a quicker OCR review and approval.
The enclosed Seven -Step Guide to the Design and Development of an EEOP (which
includes a Certification Form and an EEOP Short Form) will assist you in completing
this requirement.
NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is
required; however, grantee must return applicable portion of Certification Form to
OCR within 60 days.
PURSUANT TO THE SPECIAL CONDITION REGARDING EEOP'S
GOVERNING THIS AWARD, RECIPIENT ACKNOWLEDGES THAT FAILURE
TO SUBMIT AN ACCEPTABLE EEOP IS A VIOLATION OF ITS CERTIFIED
ASSURANCES AND MAY RESULT IN SUSPENSION OF DRAWDOWN OF
FUNDS UNTIL EEOP HAS BEEN APPROVED BY THE OFFICE FOR CIVIL
RIGHTS.
Additional Instructions For Grantees Receiving $25,000 Or More, But Under
$500,000:
Pursuant to Department of Justice regulations, each grantee that receives $25,000 or
more and has 50 or more employees is required to maintain an Equal Employment
Opportunity Plan (EEOP) on file for review by OCR upon request. Moreover, if the
grantee is awarded $1,000,000 in an eighteen (18) month period, it must submit an
acceptable EEOP to OCR. Please complete the applicable section of the attached
Certification Form and return it to OCR within 60 days of the date of this letter.
NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is
required; however, grantee must return applicable portion of Certification Form to
OCR within 60 days.
Additional Instructions For Grantees Receiving Under $25,000:
A recipient of under $25,000 is not required to maintain or submit an Equal
Employment Opportunity Plan (EEOP) in accordance with Assurance No. 15.
2
Instructions for All Grantees:
In addition, all recipients, regardless of their type, the monetary amount awarded, or
the number of employees in their workforce, are subject to the prohibitions against
discrimination in any funded program or activity. OCR may require all recipients,
through selected compliance reviews, to submit data to ensure their services are
delivered in an equitable manner to all segments of the service population and their
employment (2) are in compliance with equal employment opportunity requirements.
If you have any questions or need additional assistance, please call the Office of Civil
Rights at (202) 307-0690.
Sincerely,
Ail On#1$efd°"4
Inez Alfonzo-Lasso
Director, Office for Civil Rights
Enclosure
(2) The employment practices of certain Indian Tribes are not covered by Title VII of
the Civil Rights Act of 1964, 42 U.S.C.
3
1998-1999 BJA Block Grant Distribution
Total Available BJA Grant
Less 10% for Non -Compliance
Subtotal:
Less County Share
Subtotal:
Plus 10% City Matching Funds
Total Available Funds:
179,713.00
- 17,971.30
161,742.70
- 25,000.00
136, 742.70
13,674.17
150,416.87
Estimated Dollar Amounts
50% of Eisenhower H.S. SRO for 1999 $32,839.48
50% of Davis H.S. SRO for 1999 $32,839.48
10 Mobil Data Terminals W/mounts $64,740.00
Balance Available for Other Equipment $19,997.91
$150,416.87
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting Of l f /1( ' `i 6'
ITEM TITLE. Public Hearing to Consider Ratifying and Accepting the Grant
Application From the U.S. Department of Justice, Bureau of Justice
Assistance and Designating the City Manager as the Official
Representative and Authorizing Execution of Grant.
SUBMITTED BY: Don Blesio, Chief of Police
CONTACT PERSON/TELEPHONE: Mel Light, Police Lieutenant / 576-6549
SUMMARY EXPLANATION:
The City has been invited to apply for a grant from the U.S. Department of Justice,
Bureau of Justice Assistance under the Local Law Enforcement Block Grants program.
The purpose of the program is to reduce crime and improve public safety. The Grant
was requested in the amount of $161,742. The attached resolution ratifies the grant
application and authorizes the City Manager to act as the official representative to
accept and execute the grant.
The Grant will be used to purchase Mobile Data Terminals for replacement in patrol
vehicles, pay salaries for School Resource Officers at Davis and Eisenhower high
schools and purchase other necessary equipment. In accordance with grant
requirements encouraging interlocal cooperation Yakima County will receive $25,000.00
dollars (less applicable match) from this grant. The end result is that the City of Yakima
will retain $136,742 of the grant for its own use.
Resolution X Ordinance — Contract _ Other (Specify)
Funding Source
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Adopt Resolution
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: