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HomeMy WebLinkAboutR-1998-150 Grant ApplicationRESOLUTION NO. R-98- 150 A RESOLUTION ratifying application for a grant in the total amount of $161,742 from the U.S. Department of Justice, Bureau of Justice Administration, for funding the Local Law Enforcement Block Grant Program, and further designating and authorizing the City Manager to act as the official representative of the city and to take such additional steps as may be necessary and prudent to complete transactions associated with the grant. WHEREAS, the U.S. Department of Justice has funds available to the city of Yakima in the amount of $161,742 to reduce crime and improve public safety; and WHEREAS, The local Law Enforcement Block Grants Program contemplates an interlocal agreement with Yakima County, whereby Yakima County has agreed to accept $25,000.00 (less applicable matching funds) from the City's grant thus retaining $136,742 for the City's use; and WHEREAS, the City Council of the City of Yakima held a public hearing and deems it to be in the best interests of the City that it enter into an agreement for funding for the purpose mentioned above; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: Section 1. The City of Yakima has applied for and will accept the Grant of $161,742 from the U.S. Department of Justice, Bureau of Justice Assistance, for reducing crime and improving public safety. Section 2. The City Manager is designated as the official representative of the City for this grant and is authorized and directed to execute, on behalf of the City, acceptance of the Grant Award, and to take such additional steps as may be necessary and prudent to complete all transactions associated with the grant, including but no limited to the above-mentioned transfer to Yakima County. ADOPTED BY THE CITY COUNCIL this 10th day of November ,1998. John Puccinelli, Mayor ATTEST: City Clerk (file share)City Council/resolution template OJP FORM 4000/2 (REV 5-87) PREVIOUS EDITIONS ARE OBSOLETE 2,S? 0V� C�'` U.S. DEPARTMENT OFFICE OF OJP BJS CHECK APPROPRIATE OF JUSTICE JUSTICE PROGRAMS X I BJA f l OJJDP NIJ OVC BOX AWARD I X I GRANT COOPERATIVE AGREEMENT PAGE 1 OF r ' 5 7'Op, o J,_A5y * * USTICE 1. GRANTEE NAME AND ADDRESS (Including Zip Code) City of Yakima 129 North Second Street Yakima, WA 98901 4. AWARD NUMBER. 98LBVX2311 5 PROJECT PERIOD- FROM 10/01/1998 TO 09/30/2000 BUDGET PERIOD• FROM 10/01/1998 TO 09/30/2000 1A. GRANTEE IRS/VENDOR NO 916001315 6. AWARD DATE 9/30/98 7 ACTION X Initial Supplemental 2. SUBGRANTEE NAME AND ADDRESS(Including Zip Code) 8. SUPPLEMENT NUMBER 2A. SUBGRANTEE IRS/VENDOR NO 9 PREVIOUS AWARD AMOUNT $ 0.00 3 PROJECT TITLE Local Law Enforcement Block Grants Program - FY 1998 10 AMOUNT OF THIS AWARD $161,742 11 TOTAL AWARD $161,742 12. SPECIAL X CONDITIONS (Check, if applicable) THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED 4 PAGES 13 STATUTORY r X AUTHORITY FOR GRANT TITLE 1 OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968. 42 U.S C. 3701, ET SEQ., AS AMENDED TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974 42 U.S.0 5601, ET SEQ., AS AMENDED VICTIMS OF CRIME ACT OF 1984 , 42 U.S.0 10601, ET SEQ., PUBLIC LAW 98-473, AS AMENDED OTHER (Specify): Omnibus Appropriations Act of 1998 (Public Law 105-119) 14. FUTURE FISCAL YEAR(S) SECOND YEAR'S BUDGET AMOUNT OF FUNDS. THIRD YEAR'S BUDGET AMOUNT OF FUNDS. SUPPORT PERIOD. N/A N/A TYPE OF FUNDS PERIOD. N/A N/A TYPE OF FUNDS 15 METHOD OF PAYMENTyES THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT E. X NO AGENCY APPROVAL GRANTEEE ACCEPTANCE • 16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL Nancy E. Gist, Director Bureau of Justice Assistance 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Richard Zais City Manager 17. SIGNATURE OF APPROVING L) AC0 OJP OFFICIAL 19.SIGNATURE OF AUTHORIZED GRANTEE 19A. DATE ►s FUND CODE CLASSIFICATION CODES BUD DIV. ACT OFC. REG. SUB. AGENCY USE ONLY s• 20. ACCOUNTING FISCAL YEAR X POMS 21. L18813 V L1 80 00 00 LE OJP FORM 4000/2 (REV 5-87) PREVIOUS EDITIONS ARE OBSOLETE U.S DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OJP X BJA f7 OJJDP BJS NIJ OVC CHECK APPROPRIATE BOX AWARD CONTINUATION SHEET GRANT X COOPERATIVE AGREEMENT PAGE 2 OF 5 PROJECT NUMBER 98LBVX2311 AWARD DATE 9/30/98 SPECIAL CONDITIONS 1 The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2 . The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first audit report period should be for January 1, 1998, to December 31, 1998. The management letter outlining audit findings, submitted by the auditing organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than thirteen (13) months after the close of each fiscal year during the term of the award. Recipients who receive $300,000 or more in Federal funds during their fiscal year, are required to submit an organization -wide fmancial and compliance audit report. Recipients who receive less than $300,000 in Federal funds, are not required to submit a program or organization -wide financial and compliance audit report for that year. Note: If your audit disclosed findings or recommendations you must include with your audit report, a corrective action plan containing the following: 1) The name and phone number of the contact person responsible for the corrective action plan. 2) Specific steps taken to comply with the recommendations. 3) Timetable for performance and/or implementation dates for each recommendation. 4) Descriptions of monitoring to be conducted to ensure implementation. The submissions of audit reports for all grantees shall be as follows: 1) Mail original and one (1) copy of the completed audit report to: U.S. Deportment of Housing and Urban Development 2) Mail one (1) copy of the completed audit report to: Federal Audit Clearinghouse Bureau of the Census 1201 E. 10th Street Jeffersonville, IN 47132 3) Mail a copy of the Cover (transmittal) letter to: Office of the Comptroller Office of Justice Programs Attn: Control Desk, 5th Floor - Audit Division 810 Seventh Street, NW Washington, D.C. 20531 OJP FORM/2 (REV 5-87) PREVIOUS EDITIONS ARE OBSOLETE U.S DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS ri P1 OJP LX BJA BJS C J NIJ OJJDP OVC CHECK APPROPRIATE BOX AWARD CONTINUATION SHEET GRANT x 1--1 COOPERATIVE AGREEMENT PAGE 3 OF 5 PROJECT NUMBER 98LBVX2311 AWARD DATE 9/30/98 SPECIAL CONDITIONS 3 . The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipients or government's expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analyses.) "This project was supported by Grant No. 98LBVX2311 awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Depai tment of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." 4 . The recipient agrees to provide information required for the national evaluation. 5 . The recipient agrees to provide $17,971.00 over the grant period in a cash match. The recipient is reminded that the match funds are auditable under Special Condition #2 and will be binding to the recipient. 6 . The recipient agrees to submit, at a minimum, semi-annual reports on its programmatic activities. The first programmatic report will be due on July 31, 1999, covering the period of October, 1998 - June, 1999. The next report will be due on January 31, 2000, and cover the period of July, 1999 - December, 1999. The next report should cover the next six month period and is due thirty (30) days after the end of the six month period for the term of the award. A final report on the programmatic activities is due 120 days following the end of the grant period. 7 . The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar quarter. A final financial report is due 120 days following the end of the grant period. 8 . The recipient agrees to establish a trust fund in which all payments received under this Program, including match, must be deposited. For the purposes of this grant, a trust fund is an interest bearing account that is specifically designated for this Program. Only allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to obligate and expend the grant funds in the trust fund (including match and interest earned) during the 24 month term of the award. Grant funds (including earned interest) not obligated by the 24th month must be returned to BJA by the last day of the 27th month. 9 . The recipient agrees to supplement and not supplant state or local funds. 10. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in funds from the award being frozen, until such time as the recipient is in compliance. 11. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, as described in the applicable purpose area of Subpart A section 101 (a)(2), that the recipient unit of local government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety service. OJP FORM/2 (REV 5-87) PREVIOUS EDITIONS ARE OBSOLETE m U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OJP X BJA OJJDP BJS NIJ OVC CHECK APPROPRIATE BOX AWARD CONTINUATION SHEET LJ GRANT COOPERATIVE AGREEMENT PAGE 4 OF 5 PROJECT NUMBER 98LBVX2311 AWARD DATE 9/30/98 SPECIAL CONDITIONS 12. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, that the units of local government will establish procedures to give members of the Armed Forces who, on or after October 1, 1990, were or are selected for involuntary separation (as described in section 1141 of Title 10, United States Code), approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority provided under section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law 102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or support personnel. 13. The recipient agrees if funds are used for enhancing security or crime prevention, that the unit of local government -- (a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under subparagraph (B) of section 101(a)(2), or any crime prevention programs that are established under subparagraphs (C) and (E) of section 101(a)(2), on the incidence of crime in the geographic area where the enhancement is undertaken or the program is established; (b) will conduct such an assessment with respect to each such enhancement or program; and (c) will submit to the Bureau of Justice Assistance an annual written assessment report. 14. The recipient agrees that prior to the obligation and expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, at least one (1) public hearing will be held regarding the proposed use(s) of the grant funds. The recipient will provide to BJA, through the submission of the Follow -Up Information Form, information on the contents of the hearing. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. At that hearing, persons shall be given an opportunity to provide written and oral views to the recipient on the proposed use(s) of the grant funds. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. OJP FORM/2 (REV 5-87) PREVIOUS EDITIONS ARE OBSOLETE LSTICE U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS Li °JP BJS X BJA NIJ L OJJDP OVC CHECK APPROPRIATE BOX AWARD CONTINUATION SHEET GRANT X COOPERATIVE AGREEMENT PAGE 5 OF 5 PROJECT NUMBER 98LBVX2311 AWARD DATE 9/30/98 SPECIAL CONDITIONS 15. The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, a designated or newly established advisory board will meet to discuss the proposed (purpose area) use of the grant funds. The recipient will designate the advisory board to make nonbinding recommendations to the recipient to the use of funds under the LLEBG Program. Membership on the advisory board must include a representative from the following, however it may be broader: a) the local police department or sheriffs department; b) the local prosecutor's office; c) the local court system; d) the local school system; and e) a local nonprofit, educational, religous, or community group active in crime prevention or drug use prevention or treatment. The advisory board must review the proposed use of the funds under the LLEBG Program. The recipient will provide notification to BJA, through the submission of the Follow -Up Information Form, on the advisory board. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. 16. The recipient has certified it is not in compliance with Public Safety Officers Health Benefits Provision (section 615 of the FY 1998 Omnibus Appropriations Act). Therefore, the recipient will receive not more than 90 percent of the eligible award amount (or, if less than the eligible amount was requested, of that amount). The provision makes no allowances for a unit of local government to come into compliance during the life of the award, consequently BJA will not consider request to adjust the funded award amount. 17. Criminal Intelligence Systems operating with support of Federal funds, must comply with 28 CFR, Part 23, if the recipient chooses to implement this project. GRANTEE ACCEPTANCE OF SPECIAL CONDITIONS OJP FORM/2 (REV 5-87) PREVIOUS EDITIONS ARE OBSOLETE OJP FORM 4000/1 (REV. 4-88) PREVIOUS EDITIONS ARE OBSOLETE 4,� RW 7�,�1� U.S DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS GRANT MANAGER'S PROJECT MEMORANDUM, PT. 1: SUMMARY COOPERATIVE AGREEMENT "Toy * * ,f. Ctrs 1I * '/� J�p OJP [X] BJA OHDP L X GRANT BJS NIJ OVC JUSTICE CHECK APPROPRIATE BOX PROJECT NUMBER 98LBVX2311 This project is supported under Title 1 of the Omnibus Crime Control and Safe Streets Act, 42 USC 3701, as amended. This project is supported under the Juvenile Justice and Delinquency Prevention Act of 1974 ,as amended X Other Omnibus Appropriation Act of 1998 1 STAFF CONTACT (Name, address & telephone number) 2. PROJECT DIRECTOR (Name,address & telephone number) Grants Administration Branch Mel Light LLEBG Division, BJA Lieutenant 810 7th Street, NW, 4th Floor City of Yakima Washington, DC 20531 200 S. 3rd St. (202)305-2088 Yakima, WA 98901 (509) 576-6549 3a. TITLE OF THE PROGRAM 3b POMS CODE Local Law Enforcement Block Grants Program LE 4. TITLE OF PROJECT Local Law Enforcement Block Grants Program - 1998 5 NAME & ADDRESS OF GRANTEE 6. NAME & ADDRESS OF SUBGRANTEE City of Yakima 129 North Second Street Yakima, WA 98901 7. PROGRAM PERIOD 8. BUDGET PERIOD FROM: 10/01/1998 TO: 09/30/2000 FROM. 10/01/1998 TO• 09/30/2000 9 AMOUNT OF AWARD 10 DATE OF AWARD $161,742 9/30/98 11. SECOND YEARS BUDGET 12. SECOND YEAR'S BUDGET AMOUNT N/A N/A 13. THIRD YEAR'S BUDGET PERIOD 14.THIRD YEARS BUDGET AMOUNT N/A N/A 15. SUMMARY DESCRIPTION OF PROJECT The Local Law Enforcement Block Grants Program was authorized by the Omnibus Fiscal Year 1998 Appropriations Act, Public Law 105-119 for the purpose of providing units of local government with funds to underwrite projects to reduce crime and improve public safety The Bureau of Justice Assistance will make direct awards to units of local government when award amounts are at least $10,000 to be used consistent with the statutory program purpose areas specified in section 101(a) (2). The City of Yakima has indicated that it intends to distribute its Local Law Enforcement Block Grants funds under the following purpose area(s): (lc) Equipment $103,053 (2) Enhancing Security $58,689 Certified non-compliance, pursuant to section 615, Public Safety Officers Health Benefits provision. NC/NCF OJP FORM 4000/1 (REV. 4-88) PREVIOUS EDITIONS ARE OBSOLETE U.S. Department of Justice Office of Justice Programs Office for Civil Rights Washington, D.C. 20531 September 30, 1998 Richard Zais City Manager City of Yakima Yakima, WA 98901 Dear Local Law Enforcement Block Grantee: Congratulations on your recent award. Because you have submitted Certified Assurance that your agency is in compliance with applicable civil rights laws, this office has determined that you have met this requirement in the Department of Justice regulations governing recipients of Federal financial assistance (see 28 C.F.R. sec. 42.204, Applicants' obligations). As Director of the Office for Civil Rights (OCR), Office of Justice Programs, I would like to offer you my assistance in completing the conditions of these Assurances, specifically Nos. 13, 14, and 15, as the grant goes forward. As you know, equal opportunity for the participation of women and minority individuals in employment and services provided under programs and activities receiving Federal financial assistance is required by law. Therefore, if there has been a federal or state court or administrative agency finding of discrimination against your agency, please forward a copy of such order or consent decree, as required by Assurance No. 14, to OCR at the U.S. Department of Justice, Office of Justice Programs, Office for Civil Rights, 810 7th Street, N.W., Washington, D.C. 20531. (1) If you have already submitted an EEOP as part of another award from the Office of Justice Programs (OJP) during this grant period, or if you have certified that no EEOP is required, it is not necessary for you to submit another at this time. Simply send a copy of the letter you received from OCR showing that your EEOP or certification is acceptable. Additional Instructions For Grantees Receiving $500,000 Or More: In accordance with Assurance No. 15, and as a recipient of $500,000 or more (or $1,000,000 in an 18 -month period), and has 50 or more employees, the recipient must submit an Equal Employment Opportunity Plan (ESOP) within 60 days from the date of this letter to OCR at the address cited on page 1. Alternatively, the grantee may choose to complete an EEOP Short Form, in lieu of sending its own comprehensive EEOP, and return it to OCR within 60 days of the date of this letter. This easy -to -follow EEOP Short Form reduces paperwork and preparation time considerably and will ensure a quicker OCR review and approval. The enclosed Seven -Step Guide to the Design and Development of an EEOP (which includes a Certification Form and an EEOP Short Form) will assist you in completing this requirement. NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is required; however, grantee must return applicable portion of Certification Form to OCR within 60 days. PURSUANT TO THE SPECIAL CONDITION REGARDING EEOP'S GOVERNING THIS AWARD, RECIPIENT ACKNOWLEDGES THAT FAILURE TO SUBMIT AN ACCEPTABLE EEOP IS A VIOLATION OF ITS CERTIFIED ASSURANCES AND MAY RESULT IN SUSPENSION OF DRAWDOWN OF FUNDS UNTIL EEOP HAS BEEN APPROVED BY THE OFFICE FOR CIVIL RIGHTS. Additional Instructions For Grantees Receiving $25,000 Or More, But Under $500,000: Pursuant to Department of Justice regulations, each grantee that receives $25,000 or more and has 50 or more employees is required to maintain an Equal Employment Opportunity Plan (EEOP) on file for review by OCR upon request. Moreover, if the grantee is awarded $1,000,000 in an eighteen (18) month period, it must submit an acceptable EEOP to OCR. Please complete the applicable section of the attached Certification Form and return it to OCR within 60 days of the date of this letter. NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is required; however, grantee must return applicable portion of Certification Form to OCR within 60 days. Additional Instructions For Grantees Receiving Under $25,000: A recipient of under $25,000 is not required to maintain or submit an Equal Employment Opportunity Plan (EEOP) in accordance with Assurance No. 15. 2 Instructions for All Grantees: In addition, all recipients, regardless of their type, the monetary amount awarded, or the number of employees in their workforce, are subject to the prohibitions against discrimination in any funded program or activity. OCR may require all recipients, through selected compliance reviews, to submit data to ensure their services are delivered in an equitable manner to all segments of the service population and their employment (2) are in compliance with equal employment opportunity requirements. If you have any questions or need additional assistance, please call the Office of Civil Rights at (202) 307-0690. Sincerely, Ail On#1$efd°"4 Inez Alfonzo-Lasso Director, Office for Civil Rights Enclosure (2) The employment practices of certain Indian Tribes are not covered by Title VII of the Civil Rights Act of 1964, 42 U.S.C. 3 1998-1999 BJA Block Grant Distribution Total Available BJA Grant Less 10% for Non -Compliance Subtotal: Less County Share Subtotal: Plus 10% City Matching Funds Total Available Funds: 179,713.00 - 17,971.30 161,742.70 - 25,000.00 136, 742.70 13,674.17 150,416.87 Estimated Dollar Amounts 50% of Eisenhower H.S. SRO for 1999 $32,839.48 50% of Davis H.S. SRO for 1999 $32,839.48 10 Mobil Data Terminals W/mounts $64,740.00 Balance Available for Other Equipment $19,997.91 $150,416.87 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting Of l f /1( ' `i 6' ITEM TITLE. Public Hearing to Consider Ratifying and Accepting the Grant Application From the U.S. Department of Justice, Bureau of Justice Assistance and Designating the City Manager as the Official Representative and Authorizing Execution of Grant. SUBMITTED BY: Don Blesio, Chief of Police CONTACT PERSON/TELEPHONE: Mel Light, Police Lieutenant / 576-6549 SUMMARY EXPLANATION: The City has been invited to apply for a grant from the U.S. Department of Justice, Bureau of Justice Assistance under the Local Law Enforcement Block Grants program. The purpose of the program is to reduce crime and improve public safety. The Grant was requested in the amount of $161,742. The attached resolution ratifies the grant application and authorizes the City Manager to act as the official representative to accept and execute the grant. The Grant will be used to purchase Mobile Data Terminals for replacement in patrol vehicles, pay salaries for School Resource Officers at Davis and Eisenhower high schools and purchase other necessary equipment. In accordance with grant requirements encouraging interlocal cooperation Yakima County will receive $25,000.00 dollars (less applicable match) from this grant. The end result is that the City of Yakima will retain $136,742 of the grant for its own use. Resolution X Ordinance — Contract _ Other (Specify) Funding Source APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Adopt Resolution BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: