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HomeMy WebLinkAboutR-1998-145 Community Development Block Grant• • RESOLUTION NO. R-98-1 4 5 A RESOLUTION authorizing the City Manager and the City Clerk of the City of Yakima to execute agreements with six community organizations, to implement projects for Community Services Focused on Youth, included in the 1998 Community Development Block Grant Consolidated Plan. WHEREAS, the City of Yakima was a recipient of 1998 Federal Community Development Block Grant funds which may be used, among other things, for Community Services Focused on Youth; and WHEREAS, the City Council considered and approved the One Year Plan and budget including $100,000 for Community Services Focused on Youth; and WHEREAS, the Yakima Coalition on Youth Violence, with the assistance of staff from the Office of Neighborhood Development Services, has researched and evaluated the 13 applications submitted and has recommended six projects totaling $100,000 including: Organization Project Amount Yakima County Substance Abuse Coalition Interim Middle School Sports Program $12,000 Yakima YMCA Achievers Youth Mentoring Program $7,750 Yakima YWCA Youth Media Campaign $10,000 CW Comprehensive Mental Health Community Information and Referral Program $11,628 Enterprise for Progress in the Community (EPIC) Youth and Family Mediation Program $20,240 Church on the Move Lincoln Youth Center $38,382; and WHEREAS, the Church on the Move creates a special purpose 501 c 3 corporation prior to execution of an agreement; and WHEREAS, the City desires that the funds be conditioned upon execution of an agreement with the organizations and project managers; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with these organizations in accordance with the terms and conditions of the attached agreements, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk are hereby authorized and directed to execute the attached and incorporated agreements between the City of Yakima and the community organizations and project managers in order to implement the 1998 Community Services Focused on Youth Program as approved by City Council. ADOPTED BY THE CITY COUNCIL this 20`h day of October 1998. ATTEST: City Clerk John r uccinelli, Mayor CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1. Contracting Organization: Yakima County Substance Abuse Coalition 2. Address: 1211 South Seventh Street Yakima, Washington 98909 3. Phone: (509) 575-6114 4. Contact Person: Ester Huey 5. Title of Service or Program being Funded: Interim Middle School Sports Program 6. Amount of Contract Award: $12,000 7. The term of this agreement shall commence upon execution hereof and shall terminate at 12:00 p.m., May 31, 1999, unless sooner terminated by either party in accordance with Section XXIII or Section XXV of incorporated Exhibit "A". 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget and work plan, all attached hereto as Exhibit "B" and incorporated herein by this reference. 3) City of Yakima Resolution No.E98- /44'r, a copy of which is attached hereto as Exhibit C and incorporated herein by this reference. 9. Final contract payment shall be subject to satisfactory completion of project described in Exhibit B, submission of certification of occupancy and contractor/subcontractor lien releases, and satisfaction of all contract terms and conditions as stated in Exhibit "A" and Exhibit "C". This written document and incorporated exhibits constitutes the entire agreement between the parties. IN WITNESS THEREOF tl e parties have executed this contract as of the day and year i dicaL ed beli.,e . 1� Wiliam R.\Cook, CED Director Date ais, Jr Date Es er Huey for akima Coun Substance Abuse Coalition ( ate TEST: City Title CITY CON" RUC:I.:MON NCI CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1. Contracting Organization: Yakima Family YMCA 2. Address: 5 North Naches Avenue Yakima, Washington 98901-2796 3. Phone: 509/248-1202 4. Contact Person: Joseph T. Rasberry 5. Title of Service or Program being Funded: Achievers Program 6. Amount of Contract Award: $7,750 7. The term of this agreement shall commence upon execution hereof and shall terminate at 12:00 p.m., r*d'e `'' 2:)/9,,, unless sooner terminated by either party in accordance with Section XXIII or Section XXV of incorporated Exhibit "A". 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget including sources and uses statement and work plan including building permit and set of plans, all attached hereto as Exhibit "B" and incorporated herein by this reference. 3) City of Yakima Resolution No.J98-145 , a copy of which is attached hereto as Exhibit C and incorporated herein by this reference. 9. Final contract payment shall be subject to satisfactory completion of project described in Exhibit B, and satisfaction of all contract terms and conditions as stated in Exhibit "A". This written document and incorporated exhibits constitutes the entire agreement between the parties. IN WITNESS THEREOF the \parties have executed this contract as of the day and year indica\ :d belo . Ck, CED'Director R.A. Zais, Jr. City Manager h Tsberry forYakima Fa ily YMCA Title Date Date 1/_q-' 't� Gt,E'ij Y "- Date r .:v %l� fr 9 /f 7 CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES - � T 1. Contracting Organization: Central Washington Comprehensive Mental Health (CWCMH) 2. Address: 402 South 4th Avenue Yakima, Washington 98907 3. Phone: 509/575-4084 4. Contact Person: Stephanie Pratt 5.. Title of Service or Program being Funded: Community Information and Referral Line 6. Amount of Contract Award: $11,628.00 7. The term of this agreeme,At shall commence upon execution hereof and shall terminate at 12:00 p.m., , unless sooner terminated by either party in accordance with Section XXIII or Section XXV of incorporated Exiibit "A". 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget and work plan as outlined in project proposal, all ,ttached hereto as Exhibit "B" and incorporated herein by this reference. �3) City of Yakima Resolution No.k98-1Y5 , a copy of which is attached hereto as Exhibit C and incorporated,herein by this reference. 9. Final contract payment shall be subject to satisfactory completion of project described in Exhibit B, and satisfaction of all contract terms and conditions as stated in Exhibit "A". This written document and incorporated exhibits constitutes the entire agreement between the parties. IN WITNESS THEREOF the parties have executed this contract as of the day and year indicated below. W' iam R. Cook, CED TSirector Rick s, Jr., City Manager Weaver for Central Title C EV Date Date ATTEST: City Cle.rtk T 09/fid'_ Date Washington Comprehensive Mental Health ,4 err sx:: =/%_ s 9 CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1 1. Contracting Organization: Enterprise for Progress in the Community (EPIC) 2. Address: 2902 Castlevale Road, Suite A Yakima, Washington 98909-0279 3. Phone: 509/244-3950 4. Contact Person: Roxanne Lewis j\1 ud. YAKUOA t�;tlei#)tj#E7'Y D1E9!E:tijp#vENi 5. Title of Service or Program being Funded: Youth and Family Mediation Program 6 Amount of Contract Award: $20,240.00 7 The term of this agreement shall commence upon execution hereof and shall terminate at 12:00 p.m.,/ /6'427/99 , unless sooner terminated by either party in accordance /with Section XXIII or Section XXV of incorporated Exhibit "A". / 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget and work plan as outlined in project proposal, all attached hereto as Exhibit "B" and incorporated herein by this eference. 3) ' City of Yakima Resolution No.b98- i'iS , a copy of which is attached hereto as Exhibit C and incorporated herein by this reference. 9. Final contract payment shall be subject to satisfactory completion of project described in Exhibit B, and satisfaction of all contract terms and conditions as stated in Exhibit "A". This written document and incorporated exhibits constitutes the entire agreement between the parties. IN WITNESS THEREOF the parties have executed this contract as of the day and year indic-ted be iam R Cook, S -Dire t9r Da - 61Y R.A.0Z s ,"` I r. , City Manager Date,'ATTEST: City, CI•erk it- - T& Ed EPIC Title .171=K. --'<4L cite. Date CITY ::O?;TRACT NO: .,2-.�,.,. / -.m„ R CLJSiT N O: 4' r 0 r.._ CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES Contracting Organization: CHURCH ON THE MOVE 2. Address: 3414 Tieton Drive Yakima, Washington 98902 3. Phone: 509/248-2880 4. Contact Person: Ken Parsley, Senior Pastor 5. Title of Service or Program being Funded: Lincoln Youth Center 6. Amount of Contract Award: $38,382.00 7. The term of this agreement shall commence upon execution hereof and shall terminate at 12:00 p.m., AO 9/ C 2' , unless sooner terminated by either party in accordance with Section XXIII or Section XXV of incorporated Exhibit "A". 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit"A" and incorporated herein by this reference; and 2) Operating budget and work plan as outlined in project proposal, all attached hereto as Exhibit "B" and incorporated herein by this reference. 3) City of Yakima Resolution No. 98- , a copy of which is attached hereto as Exhibit C and incorporated herein by this reference. 9. Final contract payment shall be subject to satisfactory completion of project described in Exhibit B, and satisfaction of all contract terms and conditions as stated in Exhibit "A". This written document and incorporated exhibits constitutes the entire agreement between the parties IN WITNESS THEREOF the parties have executed this contract as of the day and year indic Eed bel W .liam R. Cook, CED Director Date �.._._ \.\-\`\F`;„ R.A.Tais, Jr.,, Citi Manager /:- Date ATTEST: City Clea ri dd :%Kenrsley f � CHURCH ON` T MOVE DAte Title Contract No. 98-125 Resolution No. R-98-145 74-4 "eligible costs under the Community Development Block Grant Program" and come within the Project Budget. B. No payment shall be made for any service rendered by CONTRACTING ORGANIZATION except for services within the scope of a category set forth in the budget in Exhibit "B" of this Contract, and all funds received must be used for service as identified in Exhibit "B" of this Contract. 1. CONTRACTING ORGANIZATION shall submit to the City of Yakima ONDS a written request for approval of budget revision when a proposed revision would result in an increase or decrease of ten percent (10%) or more in an approved budget subject category. Written budget revision approval must be received by CONTRACTING ORGANIZATION prior to CONTRACTING ORGANIZATION incurring any expenditures against the revised budget sub -object categories. 2. When the revision of CONTRACTING ORGANIZATION budget does not exceed ten percent (100) of an approved budget sub -object category, CONTRACTING ORGANIZATION must submit a revised budget to the City of Yakima ONDS prior to the submittal of claims against the budget. IV COMMENCEMENT OF WORK The City of Yakima ONDS shall furnish CONTRACTING ORGANIZATION with written notice to proceed upon release of funds from HUD related to the project. No work on the project shall occur prior to the notice to proceed without written approval from the City of Yakima ONDS. V BILLING PROCEDURES A. CONTRACTING ORGANIZATION shall submit monthly written claims for reimbursement of services performed under this contract in the manner prescribed in paragraph III above, and as prescribed by the City of Yakima ONDS. VI LOCAL FINANCIAL SUPPORT The sub -grant shall not be utilized to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of such assistance. VII BUDGET SURPLUS CONTRACTING ORGANIZATION agrees that funds determined by the City of Yakima ONDS to be surplus at the end of the project within the budget of this Contract will be subject to cancellation by the City of Yakima ONDS and may be negotiated if they are to be included in future contracts. VIII COMPLIANCE WITH LAWS A. GENERAL CONTRACTING ORGANIZATION, in performance of this Contract, agrees to comply with all applicable Federal, State and Local Laws and ordinances, and the rules and regulations promulgated by the U.S. Department of Housing and Urban Development, including, but not limited to, Federal CDBG Regulations and other policies and guidelines established by the City of Yakima ONDS. B. PROCUREMENT AND CONSTRUCTION OR REPAIR PROJECT REQUIREMENTS The following federal provisions may apply, among others, to this contract: 1. Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and 24 CFR 570.601 (Discrimination prohibited). 2. The Lead Based Paint Poisoning Prevention Act, 42 USC Section 4831 et seq., and HUD regulations implementing the Act, 24 CFR Part 35, where, residential structures are involved. CONTRACTING ORGANIZATION shall provide whatever assistance is necessary to enable the City of Yakima's Building Official to carry out its inspection and certification responsibility under those regulations. 3. Historic and Archaeological Preservation requirements as set forth in 24 CFR Section 570.604.36 CFR Part 800, RCW 27.44.010 (Native American Burial Law), RCW 27.53.010-.090 (Protection of Archaeological Resources), and RCW 43.51.750-.820 (Preservation of Historic Properties) . 4. Architectural Barriers Act of 1968 as amended, 42 USC Section 4151 et seq., implementing regulations, and Chapter 70.92 RCW. 5. Clean Air Act as amended, 42 USC Section 1857 et seq; Water Pollution Control Act, as amended, 33 USC Section 1251 et seq.; and Environmental Protection Agency regulations, 40 CFR Part 15. 6. Section 3 of the Housing and Urban Development Act of 1968 (12 USC Section 1701u) and 24 CFR Part 135 (Employment opportunities for project area businesses and low income persons). 7. Contract Work Hours and Safety Standards Act, 40 USC Sections 327-333, (Overtime Compensation). 8. Davis -Bacon Act, as amended, 40 USC Sections 276a 276a-5, and RCW Chapter 3-12 (Prevailing Wage Rates) . 9. Attachment 0 of the Office of Management and Budget Circular, A-102 (Procurement Standards) and Federal Management Circular, FMC 74-4. 10. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and regulations contained in 24 CFR Parts 42 and 570. 11. Title VI of the Civil Rights Act of 1964 (P . L . 88- 352) as amended, and HUD regulations with respect thereto including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, CONTRACTING ORGANIZATION shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex, or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon, and providing that CONTRACTING ORGANIZATION, the County, and the United States are beneficiaries of and entitled to enforce such covenant. CONTRACTING ORGANIZATION, in undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. 12. Age Discrimination Act of 1975 (24 CFR 146). 13. Fair Housing Act (24 CFR 100, CFR 107 and 24 CFR 1) 14. Housing Quality Standards (24 CFR 882.109). 15. WBE/MBE (24 CFR 85.36 (e)) . 16. ENVIRONMENTAL REVIEW A. NEPA The City of Yakima ONDS retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which the City of Yakima ONDS may require CONTRACTING ORGANIZATION to furnish data, information and assistance for the City's review and assessment in determining whether the City must prepare an Environmental Impact Statement. B. SEPA The Contract Organization retains responsibility for fulfilling the requirements of the State Environmental Policy Act and regulations and ordinance adopted thereunder. C. COMPLIANCE AS PRE -CONDITION Performance by either the City of Yakima ONDS or CONTRACTING ORGANIZATION under this Agreement shall be contingent upon satisfaction of all applicable requirements of the National and State Environmental Policy Acts. IX NON-DISCRIMINATION IN EMPLOYMENT A. The City of Yakima is an Equal Opportunity Employer. that shall 7 .�.J- B. CONTRACTING ORGANIZATION agrees that it shall not discriminate against any employee or applicant on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of a sensory, mental or physical handicap. Such action shall include, but not be limited to: employment, upgrading, demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other -forms of compensation; and programs for training including apprenticeships. CONTRACTING ORGANIZATION specifically agrees to abide by the Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and HUD Anti Discrimination Requirements, 24 CFR 570.601. X NON-DISCRIMINATION IN CLIENT SERVICES A. CONTRACTING ORGANIZATION agrees to affirmatively market units made available through this contract (24 CFR 92.352), and shall not, on the grounds of race, color, sex, religion, national origin, creed, marital status, or age: 1. Deny a qualified individual any facilities, financial aid, services or other benefits provided under this Contract; 2. Provide any service(s) or other benefits to a qualified individual which are different, or are provided in a different manner, from those provided to others under this Contract; separate treatment in any manner related to his receipt of any service(s) or other benefits provided under this Contract; 3. Deny any qualified individual an opportunity to participate in any program provided by this Contract through the provision of service(s) or otherwise, or will afford him an opportunity to do so which is different from that afforded others under this Contract. B. CONTRACTING ORGANIZATION shall abide by all provisions of Section 504 of the HEW Rehabilitation Act of 1973 prohibiting discrimination against handicapped individuals either through purpose or intent. C. If assignment and/or subcontracting has been authorized, said assignment or subcontract shall include appropriate safeguards against discrimination in client services binding upon each contractor or subcontractor. CONTRACTING ORGANIZATION shall take such action as may be required to ensure full compliance with the provisions of this clause, including sanctions for noncompliance. XI LICENSING AND PROGRAM STANDARDS CONTRACTING ORGANIZATION agrees to comply with all applicable Federal, State, County and Municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals, and any other standards or criteria as described in the Contract to assure quality of services. XII MONITORING AND ACCESS TO RECORDS A. CONTRACTING ORGANIZATION agrees that City may carry out monitoring and evaluation activities so as to ensure compliance by CONTRACTING ORGANIZATION with this agreement, with the CDBG Compliance Documents, and with all other laws, regulations, and ordinances related to the performance hereof. CONTRACTING ORGANIZATION agrees to provide City with any data determined by City to be necessary for its effective fulfillment of its monitoring and evaluation responsibilities. B. At any reasonable time and as often as City may deem necessary, CONTRACTING ORGANIZATION shall make all of its records available to City, HUD, the Comptroller General of the United States, or any of their authorized representatives, and shall permit City, HUD, the Comptroller General of the United States, or any of their authorized representatives to audit, examine, and make excerpts and/or copies of same. CONTRACTING ORGANIZATION records shall include, but shall not be limited to, the following: payroll, personnel and employment records; procurement bidding documents; contracts; sales closing statements; and invoices. C. The Contract Organization shall be required to make reasonable changes in the services as completed or to be completed if said services fall below the standards and specifications set forth in the Special Terms and Conditions, Project Description, or Statement of Work. XIII SAFEGUARDING OF CLIENT INFORMATION The use or disclosure by any party of any confidential information concerning a recipient or client for any purpose not directly connected with the City's or the Contractor's responsibilities with respect to services provided under this Contract is prohibited except on written consent of the recipient or client, his/her attorney or his/her responsible parent or guardian or as otherwise provided by law. XIV ASSIGNMENT AND/OR SUBCONTRACTING CONTRACTING ORGANIZATION shall not assign or subcontract any portion of the services provided within the terms of this Contract without obtaining prior written approval from the City. All terms and conditions of this Contract shall apply to any approved subcontract or assignment related to the Contract. XV STANDARDS FOR FISCAL ACCOUNTABILITY A. CONTRACTING ORGANIZATION agrees to provide project line item draw requests, annual verification of rents, annual audited financial statement to compare income and expenses, records, documents and accounting procedures which accurately reflect all direct and indirect costs related to the performance of this Contract. Such fiscal books, records, documents, reports and other data shall be retained in a manner consistent with the "Budgeting, Accounting, Reporting System for Counties and Cities, and Other Local Governments", hereinafter referred to as "BARS", as issued by the Office of State Auditor, State of Washington. CONTRACTING ORGANIZATION further agrees that the City of Yakima ONDS shall have the right to monitor and audit the fiscal components of the organization to insure that actual expenditures remain consistent with the terms of this Contract. CONTRACTING ORGANIZATION shall retain all books, records, documents and other material relevant to the Contract for seven (7) years after settlement of this Contract. CONTRACTING ORGANIZATION agrees that the City of Yakima, the U.S. Department of Housing and Urban Development, the Washington State Auditor, or their designees, shall have full access to and a right to examine any of said materials at all reasonable times during said period. B. CONTRACTING ORGANIZATION agrees that any contributions or payments made for services furnished under this agreement shall be used for the sole benefit of this program. XVI PROGRAM PROPERTY Any personal property having a useful life of more than one year and purchased wholly or in part with sub -grant funds at a cost of three hundred dollars ($300) or more per item, shall upon its purchase or receipt become the property of the City of Yakima and/or federal government. Final ownership and disposition of such property shall be determined under the provisions of Attachment N of OMB, A-102. CONTRACTING ORGANIZATION shall be responsible for all such property, including its care and maintenance, and shall comply with the following procedural requirements: 1. Property records shall be maintained accurately and provide for: A description of the property; manufacturer's serial number or other identification number; acquisition date and cost; source of the property; percentage of CDBG funds used in the purchase of property; location, use, and condition of the property. 2. A physical inventory of property shall be taken and the results reconciled with the property records at least once every two years to verify the existence, current utilization, and continued need for the property. 3. A control system shall be in effect to insure adequate safeguards to prevent lose, damage, or theft to the property. Any loss, damage, or theft of the property shall be investigated and fully documented. 4. Adequate maintenance procedures shall be implemented to keep the property in good condition. 5. If CONTRACTING ORGANIZATION elects to capitalize and depreciate such non -expendable personal property in lieu of claiming the acquisition cost as a direct item of cost, title to such property shall remain with CONTRACTING ORGANIZATION. An election to capitalize and depreciate or claim acquisition cost as a direct item of cost shall be irrevocable. 6. Non -expendable personal property purchased by CONTRACTING ORGANIZATION under the terms of this Contract, in which title is vested in the City of Yakima or Federal Government shall not be rented, loaned, or otherwise passed to any person, partnership, corporation, association or organization without the prior express approval of the City of Yakima ONDS. 7. Any non -expendable personal property furnished to, or purchased by, CONTRACTING ORGANIZATION, title to which is vested in the City of Yakima ONDS or federal government shall, unless otherwise provided herein or approved by the Contracting Officer, be used only for the performance of activities defined in this Contract. 8. As a condition prerequisite to reimbursement for the purchase of non -expendable personal property, title to which shall vest in the City of Yakima ONDS or federal government, CONTRACTING ORGANIZATION agrees to execute such security agreements and other documents as shall be necessary for the City of Yakima ONDS or federal government to perfect its interest in such property in with the' fti form (`'n�mmerr ial coda rare accordance w� �.� i Transactions" as codified in Article 9 of RCW Chapter 62A. 9. CONTRACTING ORGANIZATION shall be responsible for any loss or damage to the property of the City of Yakima ONDS or federal government (including expenses entered "hereunto) which results from negligence, willful misconduct, or lack of good faith on the part of CONTRACTING ORGANIZATION to maintain and administer in accordance with sound management practices that property, to ensure that the property will be returned to the City of Yakima ONDS or federal government in like condition to that in which condition the property was acquired by purchase, fair wear and tear accepted. XVII RELATIONSHIP OF THE PARTIES The parties intend that an independent contractor/city relationship will be created by this Contract. The City of Yakima ONDS is interested only in the results to be achieved, the implementation of services will lie solely with CONTRACTING ORGANIZATION. No agent, employee, or representatives of CONTRACTING ORGANIZATION shall be deemed to be an employee, agent, servant or representative of the City of Yakima for any purpose, and the employees of CONTRACTING ORGANIZATION are not entitled to any of the benefits the City of Yakima provides for City Employees. CONTRACTING ORGANIZATION will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, subcontractors, or otherwise during the performance of this Contract. XVIII TAXES AND ASSESSMENTS Contractor shall be solely responsible for and shall pay all taxes, deductions, and assessments, including but not limited to, sales tax, federal income tax, FICA, social security tax, assessments for unemployment and industrial injury insurance, and other deductions from income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, Contractor shall pay the same before it becomes due. XIX QUARTERLY REPORT CONTRACTING ORGANIZATION agrees to submit a written quarterly report outlining the progress towards completion of activities included in Exhibit B, to the City of Yakima. XX INSURANCE ❑ A. COMMERCIAL LIABILITY INSURANCE On or before the effective date of this Agreement, the Contractor shall provide the City with a certificate of insurance as proof of liability insurance in the amount of One Million Dollars ($1,000,000.00) that clearly states who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Said policy shall be in effect for the duration of this Agreement. The policy shall name the City, its elected officials, officers, agents and employees as additional insured, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initiated by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. The Contractor shall also provide the City with a true and correct copy of the said insurance policy on or before the effective date of this Agreement. ❑ B. AUTOMOBILE LIABILITY Contractor agrees to carry auto insurance for injuries and damages caused by contractor -owned vehicle job site. Automobile liability: $1,000,000 combined single limit bodily injury and property damage. ❑ C. DIRECTORS AND OFFICERS LIABILITY INSURANCE The Contractor shall obtain Directors and Officers Liability insurance policy with a minimum limit of One Million Dollars ($1,000,000.00) and a maximum retention of Five Thousand Dollars ($5,000.00). On or before the effective date of this Agreement, the Contractor shall provide the City with a true and correct copy of said insurance policy. The definition of insured under said policy shall include the Contractor, its individual directors, officers, trustees, employees, and volunteers. Said policy shall have a retroactive date on or before the effective date of this Agreement. Coverage under said policy shall remain in full force and effect for a three (3) year period after the expiration/termination date of this Agreement with the same retroactive date either through renewal policies or "tail" coverage on the current policy. ❑ D. PERFORMANCE AND PAYMENT BOND A Performance Bond for 100% of the contract price to secure fulfillment of all of the contractor's obligations under this contract. E. FIDELITY BOND Employee Dishonesty coverage or a fidelity bond will be obtained in the amount of $ . The policy will cover claims ro ulting from employee theft of money associated with the performance of this contract. The policy will be written on a blanket basis covering all employees, or upon prior approval by the City, on those employees having access to funds. A copy of the policy will be furnished to the City. F. WORKERS' COMPENSATION The Contractor agrees to pay all premiums provided for by the Workman's Compensation Act of the State of Washington. Evidence of the contractors workers' compensation coverage will be furnished to the City. The contractor holds the City harmless for any injury or death to the contractor's employees while performing this contract. XXI INDEMNIFICATION All services to be rendered or performed under this Contract will be performed or rendered entirely at CONTRACTING ORGANIZATION'S own risk and CONTRACTING ORGANIZATION expressly agrees to indemnify the City of Yakima and all of its officers, agents, employees, or otherwise, from any and all liability, loss or damage they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs, or judgements against which result from, arise out of, or are in any way connected with the services to be performed by CONTRACTING ORGANIZATION under this Contract. XXII HOLD HARMLESS All services to be rendered or performed under this Contract will be performed or rendered entirely at CONTRACTING ORGANIZATION's own risk and CONTRACTING ORGANIZATION expressly agrees to indemnify and hold harmless the City of Yakima and all of its officers, agents, employees, or otherwise, from any and all liability, loss or damage, inducing reasonable cost of defense they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs or judgements against the City of Yakima which result from, arise out of, or are in any way connected with the services to be performed by CONTRACTING ORGANIZATION under this Contract. XXIII CONTRACT. TERMINATION AND CLOSE OUT If CONTRACTING ORGANIZATION fails to comply with the terms and conditions of this Contract, the City of Yakima ONDS may pursue such remedies as are legally available including but not limited to, the termination of this Contract in the manner specified herein. -A. TERMINATION FOR CAUSE If CONTRACTING ORGANIZATION fails to comply with the terms and conditions of this Contract and any of the following conditions exist: 1. The lack of compliance with the provisions of this Contract are of such scope and nature that the City of Yakima ONDS deems continuation of this Contract to be substantially non -beneficial to the public interest; 2. CONTRACTING ORGANIZATION has failed to take satisfactory corrective action as directed by the City of Yakima ONDS or its authorized representative within the time specified by same; 3. CONTRACTING ORGANIZATION has failed within the time specified by the City of Yakima ONDS or its authorized representative to satisfactorily substantiate its compliance with the terms and conditions of this Contract, then: The City of Yakima ONDS may terminate this contract in whole or in part, and thereupon shall notify CONTRACTING ORGANIZATION of the termination, the reasons therefore and the effective date provided such effective date shall not be prior to notification to CONTRACTING ORGANIZATION. After this effective date, no charges incurred under any terminated portions are allowable. B. TERMINATIONS ON OTHER GROUNDS This Contract may also be terminated in whole or in part by mutual agreement of the parties. C. TERMINATION FOR WITHDRAWAL. REDUCTION OR LIMITATION OF FUNDING In the event that funding from the Federal government is withdrawn, reduced or limited in any way after the effective date of this contract, and prior to its normal completion, the City of Yakima ONDS may summarily terminate this Contract as to the funds reduced or limited, notwithstanding any other termination provision of this contract. If the level of funding so reduced or limited is so great that the City of Yakima OND deems that the continuation of the program covered by this contract is no longer in the best interest of the public, the City of Yakima ONDS may summarily terminate this contract in whole notwithstanding any other termination provisions of this contract. Termination under this Section shall be effective upon receipt of written notice by CONTRACTING ORGANIZATION or its representative. The City of Yakima ONDS agrees to promptly notify CONTRACTING ORGANIZATION of any proposed reduction in funding by Federal or other officials. CONTRACTING ORGANIZATION agrees that upon receipt of such notice it shall take appropriate and reasonable action to reduce its spending in the affected funding area so that expenditures do not exceed the funding level which would aid proposed reduction became effective. This agreement may further be terminated by the City of Yakima upon written demand by the City of Yakima ONDS for assurances that the terms of the Project Description are being timely complied with, if such assurances are not made to the City's satisfaction within thirty (30) days of the date of such written demand. D. CLOSE-OUT In the event that this Contract is terminated in whole or in part for any reason, the following provisions shall apply: 1. Upon written request by CONTRACTING ORGANIZATION, the City of Yakima shall make or arrange for payment to CONTRACTING ORGANIZATION of allowable reimbursable costs not covered by previous payments; 2 CONTRACTING ORGANIZATION shah submit within thirty (30) days after the date of expiration of this Contract, all financial, performance and other reports required by this Contract, and in addition, will cooperate in a program audit by the City of Yakima or its designee. 3. In the event a financial audit has not been performed prior to close-out of this Contract, the City of Yakima ONDS retains the right to withhold a just and reasonable sum from the final payment to CONTRACTING ORGANIZATION after fully considering the recommendation on disallowed costs resulting from the final audit. XXI COVENANT AGAINST CONTINGENT FEES The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established commercial or selling agency maintained by the Contractor for the purpose of securing business. The City of Yakima ONDS shall have the right, in the event of breach of this clause by the Contractor, to annul this Contract without liability or, in its discretion, to deduct from the Contract price or consideration or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee. XXV CONFLICT OF INTEREST The City may, by written notice to the Contractor: A. Terminate the right of the Contractor to proceed under this Contract if it is found, after due notice and hearing, by the City that gratuities in the form of entertainment, gifts, or otherwise offered or given by the Contractor, or agent or representative of the Contractor, to any officer or employee of the City of Yakima, with a view towards securing this Contract or securing favorable treatment with respect to the awarding or amending or the making of any determination, with respect to this contract. B. In the event this Contract is terminated as provided (A) above, the City of Yakima shall be entitled to pursue the same remedies against the Contractor as it could pursue in the event of a breach of the Contract the Contractor. The rights and remedies of the City of Yakima provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which the City of Yakima makes any determination under this clause shall be an issue and may be reviewed as provided in the "Disputes" clause of this Agreement. XXVI RIGHTS IN DATA The City of Yakima ONDS may duplicate, use and disclose in any manner and for any purposes whatsoever, and have others so do, all data delivered under this agreement. The contractor hereby grants to the City of Yakima, a royalty free, non-exclusive, and irrevocable license to publish, translate, reproduce, deliver, perform, dispose of, and to authorize others to do so, all data now or hereinafter covered by copyright: Provided, that with respect to data not originated in the performance of this contract such license shall be only to the extent that the Contractor has the right to grant such license without becoming liable to pay compensation to others because of such grant. The Contractor shall exert all reasonable effort to advise the City of Yakima ONDS, at the time of delivery of data furnished under this agreement, of all invasions of the right of privacy contained therein and of all portions of such data copied from work not composed or produced in the performance of this agreement and not licensed under this clause. The Contractor shall report to the City of Yakima ONDS, promptly and in written detail, each notice or claim of copyright infringement received by the Contractor with respect to all data delivered under this agreement. The Contractor shall not affix any restrictive markings upon any data, and if such markings are affixed, the City of Yakima ONDS shall have the right at any time to modify, remove, obliterate, or ignore such markings. XXVII RULE OF CONSTRUCTION In the event of an inconsistency in this contract/grant award unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: 1. Appropriate provisions of state and federal statutes and regulations including HUD CDBG Regulations. 2. General Terms and Conditions (Exhibit A). 3. Those attachments incorporated by reference herein, including the statement of work/project description, approved HUD grant budget, in the order in which attached, and 4 Any other provisions whether incorporated by reference herein or otherwise provided that nothing herein shall be construed as giving preference to provisions of this of , contract/grant award over any provisions maw. XXVIII VENUE STIPULATION This Contract has been and shall be construed as having been entered into and delivered within the State of Washington, and it is mutually understood and agreed by each party hereto that this Contract shall be governed by laws of the State of Washington, both as to interpretation and performance. Any action at law, suite in equity, or judicial proceeding for the enforcement of this Contract or any provisions thereof, shall be instituted and maintained only in any of the courts of competent jurisdiction at Yakima in Yakima County, Washington. XXIX MODIFICATION Either party may request changes in this Contract, however, no change or addition to this Contract shall be valid or binding upon either party unless such change or addition be in writing, and executed by both parties, except budget adjustments as specified in Section IV of this Contract. XXX SEVERABILITY It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held by the courts to be illegal, the validity of the remaining provisions shall not be affected; and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statutory provision of the United States or the State of Washington, said provision which may conflict, therewith, and shall be deemed modified to conform to such statutory provision. XXXI PROGRAM INCOME Any program income shall be accounted for by the Contractor, over the contract time period, shall be reported to the City. Income is to be used to continue or benefit the program, as determined by the intent and purpose of the project. XXXII CONFLICT OF INTEREST No member, officer, or employee of the City of Yakima, or CONTRACTING ORGANIZATION, or assignees or agents, no member of the governing body of the City of Yakima, and no other public official of the City of Yakima or such other localities who exercises any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with a City of Yakima CDBG funded program. XXXIII RETURN OF CDBG FUNDS CONTRACTING ORGANIZATION shall return to the City all monies provided hereunder by the City to CONTRACTING ORGANIZATION if any of the following occur: 1. CONTRACTING ORGANIZATION materially changes the primary purpose and scope of the CDBG Project as described on Exhibit "B" to the contract; or XXXIV PROJECT PROCEEDS CDBG funds provided by the City of Yakima to CONTRACTING ORGANIZATION shall be repaid to the city at no interest from project cash flow if and to the extent that annual net operating income to CONTRACTING ORGANIZATION (after project operating expense) exceeds ten (10) percent of CONTRACTING ORGANIZATIONs investment in the project. July 30, 1998 VaKilun County $llhIsLallrr Ahllsr IOalll1011 Mr. Bill Cook, Manager Office of Neighborhood Development 112 S. Eighth St. Yakima, WA 98901 RE: Request for Proposal City of Yakima CDBG/"Community Services focused on Youth" Program Dear Mr. Cook: Enclosed please find three (3) copies of our proposal for the City of Yakima's Community Development Block Grant. We are very motivated and committed to the development and success of an interim sports program for high risk middle school youth who no longer have this resource in school (as a result of the recent levy failure.) If you have any questions, or need further explanations on our proposal, please do not hesitate to call me at 575-6114. Yours sincerely, Ester B. Huey Executive Director bsm 1211 South 7th Street • P.O. Box 554 • Yakima, WA 98907 (509) 575-6114 • 1-800-323-8884 • FAX (509) 575-4649 5. Briefly describe your experience or training in offering this type of program. You may include past experience running similar programs/activities, past experiences with target population, academic training, life experience, familiarity with risk and protective factors or other research. The Yakima County Substance Abuse Coalition has for the past six years, successfully operated the Eastside Youth Sports League for children ages five to 13 years old. At no cost to the child, over 750 children per year are given the opportunity to develop healthy and positive competitive athletic and life skills through participation in Basketball Bacebatt T -Ralf Coach -Pitch_ and Track and Field activities. In addition we are co-sponsors and assist with coaching the Southeast Saints Grid Kid A and B teams which are comprised of our Eastside League kids. The Eastside Sports League has been such a success that when the state funds dried up, United Way stepped in with a special allocation to ensure the project would continue until we were on a firmer financial footing (which we presently are). As a result of this organized sports activity, hundreds of children who might have used their free time developing negative behaviors have in fact been involved in positive behavior for a successful life. 6. Describe your fiscal management system or plan, including a description of the methods to be used for accounting for expenditures and receipts by fund source. YCSAC's fiscal management system was implemented with the assistance of the Shrader, Alegria, Rothembueler Accounting Firm and meets all the criteria set forward by OMB circulars A-133 and A-110. No funds are co -mingled and a voucher system is set up expenditures by fund source. A cash accrual system is used; -cash is received and documented by one person; hanked by another; approved for expenditure by the Executive Director and balanced by the agency bookkeeper. This check and balance system is approved by our federal funding sources. YCSAC is familiar with the City of II Project Description 1. Describe the strategic direction(s) (see Attachment) this program addresses and how the program will support this/these strategic direction(s). This project, if approved, will hold in place a valuable youth resource that was eliminated when the Yakima School District Levy failed and middle school sports were eliminated. Youth will continue to have this "protective" type factor as a resource to avoid the negative risk factors in the community that cause community alienation, juvenile criminal and delinquency behavior; and, indirectly, school drop-out as a tutonal component will be included to ensure maintenance and increases in GPA's are shown. 2. Briefly describe the long-term outcome(s) to which you believe the proposed program will contribute: The project will develop athletic skills that will prepare them for high school and potential college sports activity. By providing this activity we will be able to maintain a valuable community resource for at -risk youth in the Yakima School District. The skills of teammanship, judgment and decision-making that youth learn through this competitive activity are life skills that will produce positive results as they grow into adulthood and beyond. 3. What are the short-term outcome(s) you hope to achieve? (these outcomes must be specific) A. It will "cover the gap" for a target group of youth until the school district can pass a levy or develop other resources to re-establish middle school sports. B. Provide a positive, supervised environment for youth to continue to develop positive competitive skills. 6. Describe how youth will be involved in the design, oversight, implementation, and evaluation of this program. How will community resources be maximized through your program? (For example: Will community members be empowered to act on their own to achieve goals or solve problems after the program is completed? How will existing community resources or programs be incorporated into the program deliver? How will volunteers be used in the � _r the i7.. ..:11 the target youth development and implementation u program? How youth population be involved in program development, oversight and/or evaluation? How will program supporters or collaborators be used to leverage the amount of quality of the service you will be providing?) If approved, this project will be very reliant on a cadre of "sports expert" volunteers to assist the part time person in organizing and providing this community resource. We will seek their advice and input every step of the way. Youth will be asked to complete a short needs survey to ensure we have built in processes etc., that meet their needs and personal goals. We will seek collaborative relationships with high school athletic officials to ensure the quality they expect in an athlete is appropriately incorporated into our program. 7. How and with whom will you be collaborating? Describe the resources, assets, or expertise the collaborators will bring to the project. Yakima School District Athletic Officials for their expert advise and guidance in implementation of the program. Eastside Sports League Volunteers to assist with direct service to the youth. This is already a well developed cadre of community volunteers who worked with us to develop and implement the Eastside Sports League. Yakima Kiwanis and Southwest Rotary Clubs for financial resources for supplies and equipment. A.A.n Officials to set-up special tournaments so youth can utilize their skills in competitive play. 2. Budget Narrative: Briefly explain all estimated costs presented in the proposed expenditure budget. Please describe each category how each cost was calculated. Salaries: We intend to hire a part time person, preferably a district staff person, to coordinate the program for an eight month period: October 1, 1998 through May 1999, at $1,200 per month, plus $2,400 for mandatory benefits. Supplies: YCSAC will contribute $2,000 for the purchase of sports supplies needed for (a) basketball; (b) football; (c) track activities. We will utilize United Way Funds. Leases/Rentals: YCSAC will also -contribute gym space valued at $134 per month. Other: $2,000 will be raised from the aforementioned civic clubs for various tournament fees and travel to tournament sites. v YMCA We build strong kids, strong families, strong communities. September 14, 1998 Mr. Marvin Miller ONDS Manager, City of Yakima Office of Neighborhood Development Services 112 South Eighth Street Yakima, WA 98901 Dear Mr. Miller: Twelve months ago, April Martinez wondered why she should worry about her studies at Washington Middle School. She knew she was expected within a few years to find a husband and settle down in her east Yakima neighborhood, have babies and take care of things in the home. That's what her friends were planning, too. Today April is preparing for the new school year with a renewed enthusiasm for education. She talks about going to college and a career in medicine. She knows she can have a positive effect in the community and volunteers at the Y. What changed her? The YMCA Achievers Program. The YMCA Achievers Program prepares at -risk middle school students for the choices and challenges they will face in the future. Through interaction with carefully matched mentors, through part-time jobs and volunteer opportunities, by meeting with parents and other family members, by getting involved in community service projects, kids have become Achievers. In our program's pilot year we have enhanced the self-esteem, self- discipline, cultural awareness and self-confidence of 26 at -risk east Yakima student participants at Washington Middle School. As a result, they have shown higher academic achievement, fewer discipline problems and an increased awareness of responsibility for citizenship and community service. The Yakima Family YMCA proposes to expand the Achievers Program. We request a grant of $7,750 which will enable us to include 25 students from Lewis and Clark Middle School. We invite you to "partner" with us in Achievers. Together we can help kids get ready for the challenges and decisions the future will bring. The result will be more successful and contributing citizens and, therefore, a better community for us all. Thank you for your consideration. Sincerely yours, &-4-7sep . Rasbeny General Director Yakima Family YMCA • 5 North Naches Avenue • Yakima, WA 98901-2796 (509) 248-1202 • fax: (509) 248-0125 • e-mail: yakymca@efcom.com The Yakima Family YMCA seeks to put Christian principles into practice through programs that build healthy spirit, mind, and body for all. I. Program Management 1. Name of the provider: Yakima Family YMCA Address 5 North Naches Avenue Yakima WA 98901-2796 1 (G.Jv1) 24U- 1 0 -inn Contact Person: Lance Braden 2. Title of program: Achievers Fax: (wy) 248-0 125 3. Describe the community need and source of information identifying need, your program seeks to address. The longevity of a successful community depends on the youth within that population, a group bombarded with more social decisions than their parents, yet Tess emotional and directional support because of increasing single -parent or working -parent homes. According to the YMCA of the USA, demographic trends indicate that the minority population in the U.S. is growing steadily. By the year 2010, 50% of all children living in the United States will be minority, or non-caucasian, with the fastest growing numbers in the Hispanic population. The implication of this demographic trend is that today's minority youth 'Mil be tomorroWs consumers, taxpayers, and work force. Yakima is one of the nation's leaders in this trend with a demographic make-up, which, according to the Yakima Chamber of Commerce, includes a 49.37% minority population. Figures increase in some area schools; Washington Middle School reports having a 77% minority student population. There is a need for a program that addresses the particular needs of these students and their preparation for the future. In addition, Yakima County has one of the highest rates of unemployment and number of welfare recipients in the state of Washington. The aim of the Yakima Family YMCA is to break this cycle, starting with kids. With the recent unsuccessful tax levy in the Yakima School District, public schools will find it increasingly more difficult to provide the necessary programs for a growing student population. The Yakima Family YMCA is an organization that strives to improve the lives of youth, strengthen families, and in turn build stronger communities. The overall objective of the Achievers Program is to prepare youth for the important roles they will have as adults in our society. Through cultural education, Achiever students will gain an appreciation of their background. Through career and future education training, students will gain confidence and contribute more to their communities. The purpose in seeking this grant is to aid the expansion of the Achievers Program into Lewis & Clark Middle School. (The funding for other middle school expansion will come from YMCA sources.) 4. Describe your target population The Achievers Program is designed to prepare at -risk middle school students for the choices and challenges of the future. While the program places a special emphasis on minority student recruitment, no child with a desire to succeed will be excluded. Last year, an Achiever's pilot program involved 26 students in Washington Middle School. (96% of the Achiever students from last year's program live on the east side of Yakima; 67% are male, 33% are female; 75% are minority students; 54% are Hispanic.) With its success, it is the desire of the Yakima Family YMCA to expand the program to other area middle schools. With the assistance of the Community Development Block Grant funding, the Achievers Program will be added at Lewis & Clark Middle School. 5. Briefly describe your experience or training in offering this type of program. You may include past experience running similar programs/activities, past experience with target population, academic training, life experience, familiarity with risk and protective factors or other relevant research. The Yakima Family YMCA has been successfully working with Yakima area youth since 1906. The organization runs several successful programs aimed at underprivileged youth within its Youth Outreach Department. The Achievers Program fits comfortably between the ASPIRE Program, a mentoring program for grade school children, and the Youth Job Program, a career preparations program for high school students. The ASPIRE Program, now running for over 10 years, places 60 students and community volunteer adults into mentoring relationships. The Youth Job Program, links disadvantaged students in Yakima with volunteer businesses in the area, giving both groups the opportunity to grow within the relationship. In addition, the Youth Outreach Department serves as a safe hangout for teenagers on Saturday night with its Saturday Nite Live program. The purpose of the program is to keep youth, overwhelmingly residing from the east side of Yakima, off the streets and engaged in positive activities. The Achievers Program, specifically, began last year as a pilot program, fulfilling student, parent and volunteer expectations. The program engaged 26 middle school youth from Washington Middle School. The students, director and all volunteers met weekly to build trust and confidence, learn about career and future education, community ethics and cultural issues. The coordinators were pleased with student evaluations at the conclusion of the pilot year; student comments overwhelmingly suggested that Achievers meet more than once a week. Moreover, many now plan to enroll in college -preparatory classes upon entering high school, and those too old for the Achievers Program have joined our Youth Job Program with new interest in the career world and opportunities in the Yakima area. This year, the program will expand on its "career clusters," offering thematic career discussions, field trips to area businesses, and job shadowing on various career fields. 6 Describe your fiscal management system or pian, including a description of the methods to be used for accounting for expenditures and receipts by fund source. As to the accounting for specific grants, all incomes and expenses are run through our Operating Fund account. However, a specific; line item is included in our financial statement for both income and expenses so as to differentiate from other operating expenses. At any point, we can print out an income/expense statement for this specific program. This serves to give an accurate picture of how a particular program is fairing as opposed to consolidating expenses in "general departmental expenses" (e.g. Aquatics Department has incomes separated as to program but expenses for all programs are under general headings such as supplies, salaries, etc.) The Association is required to report information regarding its financial position and activities according to three classes of net assets: *Unrestricted net assets *Temporarily restricted net assets *Permanently restricted net assets. Incomes and expenses are reported for each of four funds with a balance sheet submitted to the Finance Committee on a quarterly basis. Income and expense items are accounted for in each fund as follows: Operating Fund - all general day-to-day incomes and expenses including membership, programs and building operation. Capital Trust Fund - major capital expenses; must be approved by the Board of Trustees. Endowment Fund - restricted contributions, interest may be disbursed for approved Youth Outreach programs only and requested by a written "grant request." Campaign Fund - all income and expense relating to the major Capital Campaign started in 1993. 7. If the provider is a 501 (c) 3, attach a copy of its most recent financial audit including the management letter. If the provider is not a 501 (c) 3, please attach: a copy of a financial statement, provide the name of the 501 (c) 3 organization providing fiscal sponsorship, and a recent financial audit including the management letter for the sponsoring organization. See attached. 8. Attach a copy of any insurance held by the provider, which would cover the proposed programs listed in the RFP application. See attached. 9. Please provide the name, organizational affiliation (if applicable), address, and telephone number of three individuals who have knowledge of your ability to successfully carry out this proposal. NAME Tim Sullivan Mickie Clise Don Blesio ORGANIZATION ADDRESS United Way of Yakima County 116 S 4th St Yakima 98901 WA Middle School 501 S 7`h St Yakima 98902 Yakima Police Dept 200 S Third St Yakima 98901 Il. Project Description PHONE (509) 248-1557 (509) 573-2300 (509) 575-6211 1. Describe the strategic directions(s) (see attachment A) this program addresses and how the program will support this/these strategic direction(s). A. Increase youth employment opportunities The Achievers Program prepares students for successful employment. During the obligatory weekly meetings students learn career attributes; Achiever students are expected to commit to the program, arrive punctually, support the other Achiever members and communicate honestly. In addition, many Achiever students continue on to our Youth Job Program where they are employed by community businesses. B. Support and develop healthy, stable families The Achievers Program includes a parent component to ensure Tong -term growth. Achiever coordinators visit with parents to involve them in the success of the student. Most importantly, coordinators act as a referral and connect parents with other community organizations such as the Drew Bledsoe Foundation, Project Change, The Central Washington Comprehensive Mental Health Strong Families Program, A. J. Consultants, and Parenting Education and Parenting Resources (PEPR). Coordinators schedule parenting classes, utilizing, when available, parent educators in the community such as the above mentioned organizations. Parents will be involved in completing parent evaluations of their children's activity during the Achievers Program. C. Create youth mentoring opportunities This year the Achievers Program will expand to offer a mentoring component. This plan actuates our already existing ASPIRE program to a greater extent by matching students and mentors by gender and cultural background. Students will be matched with an appropriate mentor based on their individual Plan for Success. Once established, mentors will act as role models, as academic advisors, and as resource and referral agents. Furthermore, an Adult Achievers Advisory Board will oversee Achiever activities, offer career experience and expertise, and act as role models for Achiever students. In addition, Achiever students will have the opportunity to visit state universities These field trips include touring campus, attending cusses and learning about financial aid. During these structured visits, Achievers will be matched up with university student mentors from the minority student association. Because mentors are chosen with similar cultural and financial backgrounds, the focus of theOho visit is on the onnossihility n{ nnllono 4r+hiol�crs Io.nrn not nnly nhn114 Oho VIJIt is VII 111V GVVV V JIVIII ty VI VVIIVy V. /AGI IIV VGIJ IG4111 1 V111y QVV4t 1.116 details of university costs and the means to reach them, but they spend time with students similar to themselves, realizing their own potential as university students. D. Set and enforce clear community standards. At the heart of the National YMCA four core values are emphasized: respect, responsibility, caring, and honesty. These four community standards are the crux of all YMCA programs both locally and nationally. During weekly Achiever meetings, students learn about and discuss these standards and their role in the community. Keynote speakers from the area will instruct the students on racial, gender and class equity issues, cultural education, and community ethics. Students will hold regular discussions and have the opportunity to offer their own life experience and personal knowledge to others. E. Create opportunities for youth to be heard and involved The Achievers Program offers students the opportunity to volunteer at the community level as part of developing involvement and ownership in their neighborhoods. The Achiever students will have the opportunity to join with other youth organizations in the area in creating youth forums and discussion groups to improve their role in the community. F. Develop and/or enhance community resources A major goal of Achievers is to develop a lasting program that does not overlap any existing area program. It is important that resources be used to help the greatest number of youth. By using local mentors, tutors and referral agencies, the Achievers Program educates both the community and the students on the resources available. 2. Briefly describe the long-term outcome(s) to which you believe the proposed program will contribute: A. Increase youth employment opportunities Students team skills that prepare them for a competitive career world. They become interested in working to their best ability. Each student's Plan for Success measures the student's improvement in specific skills such as time planning, grade improvement and self-control. It is the goal of the program that 80% of eligible Achievers move on to participate in the YMCA's Youth Job program. B. Support and develop healthy, stable families By involving the parents into the Achievers Program, parents and their children can work together to reach the students' individually established goals. The students will receive the necessary family support to help them continue growing long after the Achievers Program has ended. If parents sense the importance of their children's interests parent-child communication and activities will increase. Parent evaluation forms will measure parent involvement. The goal of the program is that 75% of all Achiever parents will return quarterly evaluations, and that 25% will respond to personal contact from Achiever coordinators. C. Create youth mentoring opportunities Mentors stress the importance of education and good behavior. Academic outcomes will be based on each student's Plan for Success. It is the goal of the program that: • 75% of program participants will improve their grade point average by 1.0 or better. For those students with a 3.0 or better upon entering the program, that GPA will be maintained. • 75% of the program participants will meet at least 50% of objectives on their individual Plan for Success the first year, and 75% during the remainder of the time in the program. • 75% of program participants will show a reduction in disciplinary problems at school and home. D. Set and enforce clear community standards Students will have an increased level of confidence, citizenship, self-discipline, cultural awareness, and a desire to become active members in their community. Students will improve upon core values such as respect, responsibility, caring, and honesty. An evaluation tool that measures and rates a child's values will be used to determine the level of the program's success. In addition, weekly student journal entries will allow the coordinator to evaluate change in each student. E. Create opportunities for youth to be heard and involved Once students have participated in volunteer work, they will appreciate the effort it takes to keep a community clean, friendly, and efficient. Achiever staff will evaluate the youths' effectiveness in communication and planning implementation. F. Develop and/or enhance community resources Many similar youth agencies, such as Project Change, Southeast Yakima Community Center, YWCA, Yakima Youth Commission, and Central Washington Comprehensive Mental Health Strong Families Program in the Yakima area, will work together using the strength of each to provide the best support to youth in the community. Community members, once unaware of community youth organizations or otherwise uninvolved will volunteer their time to the benefit of the students, the individual volunteers and the community as a whole. 3. What are the short-term outcome(s) you hope to achieve? (these outcomes must be specific) A. Increase youth employment opportunities Students team of job opportunities and the skills ntrpssary to compete for those jobs. Students become interested in improving their own talents, and they learn important work ethic behavior. The students will have time at each meeting to share what they have learned with the coordinator and the rest of the group. Weekly journal entries provide a space, as well, for evaluation. B. Support and develop healthy, stable families If not already known, parents will leam the current status and future ambitions of their children. Parents will become familiar with resources within the community to improve parenting skills. The quarterly parent evaluation form will include parental questions to evaluate their knowledge of the program. C. Create youth mentoring opportunities Students will see education as important and a vital part of their future. Students will create a Plan for Success, including specific goals such as grade point average improvement, better school attendance, and better overall behavior. From this Plan for Success, students will determine what steps need to be taken before goals can be achieved. D. Set and enforce clear community standards Students will acquire knowledge about equity issues and the importance of staple values such as respect, responsibility, caring and honesty. 75% of Achiever students will show a reduction in behavior problems at home and school. This reduction will be monitored by a combination of juvenile records, quarterly parent evaluations, and school counselor evaluations. E. Create opportunities for youth to be heard and involved Students will acquire knowledge on the resources available in the community. They will acquire the skills necessary to organize and implement forums and communicate effectively. The coordinator will evaluate the students' knowledge of resources through guided weekly discussion and student journal entries. F. Developpand/or enhance community resources T1ls year as a major project, Achiever students vriil develop a Youth Resour Guide for the Yakima area, compiling information from every available source. This project benefits the students by helping them acquire knowledge and organizational skills. The organizations involved benefit as well from the use of the finished resource guide. 4. What strategies will be employed to achieve the above stated outcomes? See section II, #1, A -F above. 5. How will you demonstrate that the program outcomes were achieved and your program goals were met? Include both short-term outcome evaluation measures as well as process measures. (The outcome evaluation measures must be directly linked to the short-term outcomes identifies in #2.) On a quarterly basis (3-4 times/year), staff, as well as school counselors, will evaluate the program by examining changes in the following indicators: • Academic achievement • School attendance • School discipline • Juvenile arrests • Goals included in each students' Plan for Success Participants and their parents will also be asked to evaluate the program and offer suggestions for its improvement. 6. Describe how youth will be involved in the design, oversight, implementation, and evaluation of this program. How will community resources be maximized through your program? (For example: Will community members be empowered to act on their own to achieve goals or solve problems after the program is completed? How will existing community resources or programs be incorporated into program deliver? How will volunteers be used in the development, over -site and/or evaluation? How will program supporters or collaborators be used to leverage the amount of quality of the service you will be providing?) Students create their own tool for evaluation. Each participant has a Plan for Success that outlines goals and steps necessary to achieve them. The participant and the site director jointly prepare the plan upon entry into the program. Every three months the participants, parents, site director and teachers, evaluate and amend the plan if necessary. Grades, behavior at home and in school, as reported by parents and teachers, and self -evaluations and observations by staff and volunteers are all data that is used to tailor services to meet each participant's unique needs. 7 Hnw and with whnm will you be rnllahnrating? Describe the reenurcee assete nr • expertise the collaborators will bring to the project. Collaborations with community volunteers include mentors, chaperons, teachers, school counselors and administrators. The Yakima Family YMCA met one-on-one with other local agencies including: • H.A.A.P. (Hispanic Academic Achievers Program) Works within the Hispanic community to inform those individuals of the importance of academics. • Yakima School District #7 Provides school resources and referrals for program participants. • Yakima Gang Coalition Works to minimize the control of gangs in the community. • Yakima YWCA Works to better the family unit through parenting class collaboration. • A. J. Consultants Offers parenting classes with a special emphasis on drug and alcohol awareness. Drew Bledsoe Foundation Offers parenting classes in collaboration with the YWCA and YMCA. • Parenting Education and Parenting Resources (PEPR) Acts as a resource for parents. III Cost 1. Proposed Expenditures Budget: Enter the estimated costs of the proposed program by funding categories. In the first column, indicate the costs which are necessary to run the program and which are to be paid with the CDBG Funds. In the second column, indicate all other resources that will be applied to the program. In the final column, tally the total costs for each category. Round all figures to the nearest dollar. Proposed Expenditures Budget CDBG Funds Misc. Support YMCA Support Total Salaries (Includes Taxes and Benefits) (Lewis & Clark) 4175 (Washington, Franklin, * 8800 & Wilson) 9265 22240 Supplies 1560 2640 4200 Prof. Services 0 ** 500 0 500 Postage 0 0 0 Mileage/Transportation 165 495 660 Meals 0 0 0 Advertising 0 0 0 Lease/Rentals 0 0 0 Printing 100 300 400 Other(Service Projects) 1050 1050 2100 (Parent Training) 700 700 1400 0 TOTAL 7750 9300 14450 31500 * United Way Support ** In-kind Grant Review 2. Budget Narrative: Briefly explain all estimated costs presented in the proposed expenditure budget. Please describe in each category how each cost was calculated. • Salaries/Payroll Taxes/Benefits: One full time Program Director = $ 16,674. Four part time staff (one at each school) @ $ 6.00 an hour @ 2 hours a week for 36 weeks = $ 1728. Benefits = 21% of total salaries ( 12% Retirement and 9% Paymi] 11 taxes) = $ 3838. Sub -Total = $ 22,240. • Supplies: Books $1500 ($ 15 per book * 100 students = $ 1500) T-shirts $ 600 ($ 6 per shirt * 100 students = $ 600) Awards $1000 ($ 10 per student * 100 Students = $ 1000) Arts & Crafts $ 500 Initiative Games $ 300 Sub -Total = $ 4200 • Mileage: Trips U of L t = $.32 mile (YMCA Van) @ 400 miles = $ 128 WSU = $.32 mile (YMCA Van) @ 630 miles = $ 202 Sub -Total $ 330 • Printing: Monthly newsletter ( 9 months) 900 total @ $.44 = $ 400 Sub -Total $ 400 • Service Projects: Transport (To and From) $ 600 Supplies: Paint Brushes Gloves Misc. yard tools $ 1500 Sub -Total $ 2100 • Parent Training: $ 14 per visit (100 parents) = $ 1400 Visit includes a parent handbook of expectations nri.iell SI'..4 W..." u iu yaui Ica. Sub- Total $ 1400 • TOTAL = $ 31,500 ( This includes the $ 500 In-kind grant review) September 14, 1998 15 North Naches Avenue Yakima, Washington 98901 (509) 248-7796 To CDBG Grant Readers: Attached is the grant application for submission by the YWCA of Yakima for the Community Development Block Grant Program, Community Services Focused on Youth. As the writer of this grant, I was very pleased with the cooperation which occurred between the agencies involved in putting this grant together — Church on the Move, EPIC, Central Washington Comprehensive Mental Health, and the YWCA. I was also excited to see the media professionals who were willing to give their verbal and written commitment to participate and partner in the Youth Media Campaign. Prior to the YWCA grant is a project partnership graph prepared by Roxanne Lewis of EPIC. As you are looking at other grants prepared by the four partners you have seen or will see this graph again. In our perception of the projects and programs we are proposing, this has been the clearest description of how this partnership works. Ultimately the Youth Media Campaign will promote all four of the programs as depicted in the project graph. Thank you for your time in reviewing this grant and for your consideration of the YWCA Youth Media Campaign proposal. We look forward to working with the agencies, media professionals, and youth in developing and implementing this program and hope we will have the opportunity to do so. Sincerely, n Nan Myra Marketing & Funding Manager YWCA of Yakima The Community (Youth Living in Northeast and Southeast Yakima) Youth Involvement and Direction f Activities • Leadership • Sports + Musk. • Computer Lab • Education 9 Job Skills • Socialization 1.iir J. in ation anc Referral Line for Youth (CANC1W1, 4 Lincoln Youth CenterNer z • 3,41 Community Development Block Grant Program Community Services Focused 011 Youth I. Program Management 1. Name of provider: Address - Phone: Contact Person: 2. Title of Program: YWCA of Yakima 15 N. Naches Avenue Yakima, WA. 98901 248-7796 Fax: 575-5398 Patty Dion, Executive Director Youth Media Campaign 1 3. Describe the community need and source of information identifying the need that your program seeks to address: Women of all races, as well as Hispanic and non -Hispanic women, are about equally vulnerable to attacks by an intimate partner. However, women in families with incomes below $10,000 per year are more likely than other women to be violently attacked by an intimate partner. Men who have witnessed their parents' domestic violence are three times more likely to abuse their own wives than children of non violent parents, with the sons of the most violent parents being 1000 times more likely to become abusers. (Straus, M.A., Gelles, R.J. & Steinmetz, S. Behind closed Doors. Doubleday, Anchor. 1980) Female children who witness their mother being abused may tolerate abuse themselves compared to girls who do not. Children who witness violence at home display emotional and behavioral disturbances as diverse as withdrawal, low self-esteem, nightmares, self -blame and aggression against peers, family members and property. (Peled, Inat, Jaffe, Peter G. & Edleson, Jeffrey L. (Eds.) Ending the Cycle of Violence: Community Responses to Children of Battered Women. Thousand Oaks, California: Sage Publications, 1995) A comparison of delinquent and non -delinquent youth found that a history of family violence or abuse is the most significant difference between the two groups. (Miller, G. "Violence By and Against America's Children," Journal of Juvenile Justice Digest, XVII(12) p.6 1989) Over 3 million children are at risk of exposure to parental violence each year. (Carlson, B.E. . "Children's Observations of Interparental Violence" in Edwards, A.R. (ed.). Battered Women and Their Families. New York: Springer. pp. 147-167. 1984) 2 Domestic violence is a learned behavior. We can, work with the parents once they have reached a violent situation and law enforcement is called in or they seek help for themselves, but prior to that point any children living within the household are learning abuse as an acceptable behavior. To prevent the children from repeating the actions of L11G parents, we must L111J L a1 11 the behavior. The area targeted by the CDBG funding represents the low-income community of the City of Yakima. This is an area in need of resources and services, proven by United Ways target of the Success by 6 program to the area surrounding Adams Elementary. The violence these children may witness can surface in their personalities prior to their adult lives Young teen-age women do not seek counseling support for abusive dating relationships. They instead will report their boyfriends as being immensely jealous, possessing violent tempers, following them before and after school, controlling their time with family and friends, threatening to kill themselves and/or the young woman if she leaves them. All of these are forms of emotional and mental abuse. Have you ever heard an adult or teacher say to a child `He/She only hit you because he/she likes you"? This is just another way children are being taught that hitting is acceptable behavior. Add that to the child's experiences seeing one parent hit the other, older siblings treating their girlfriends/boyfriends with control and manipulation, and the existence of cultural and family backgrounds which promote dominance and violence within a family. These behaviors prepare the young woman or young man for an adult relationship with an abusive partner because they learn these behaviors as "acceptable" early on. In 1997 the YWCA Domestic Violence Emergency Shelter housed 503 women and children, 39% of those clients were Hispanic with more then 50% of these clients low income or what would be considered living within poverty levels. 4. Describe the target population: Youth in grades 7-12 within the neighborhoods North and South East Yakima, Washington Middles School, Davis High School, and the Lincoln Youth Center. The first portion of the target population of the Youth Media Campaign will be reached through a two-hour presentation on domestic violence and sexual assault. The presentation will be given to the youth in the YWCA/Washington Middle School GEMS program, the YWCA/Davis High School youth service club, and the Lincoln Youth Center peer leadership program. The second piece of the Youth Media Campaign will be the development of posters and brochures by the involved students to be displayed and made available at Washington Middle School, Davis High School, and the Lincoln Youth Center. These posters and brochures will also be distributed by the youth to other community centers and programs within the target area of North and SouthEast Yakima and businesses located within North and SouthEast Yakima where youth living in that area congregate. 3 The third piece of the target population will be reached through a media campaign developed by the involved students and to be broadcast and printed in both English and Spanish electronic and print media. 5. Briefly describe your experience or training in offering this type of program: The YWCA of Yakima has been serving the Yakima Valley by providing domestic violence counseling services and emergency shelter for over two decades. The current manager of the domestic violence program has been with the YWCA for 20 years Her staff and supervisors are trained and skilled in many areas pertaining to domestic violence. victim advocacy, victim and perpetrator counseling, children's advocacy, social service, and legal and law enforcement. The YWCA also possesses a long history of working with youth through numerous programs, most recently with the Girls Empowered by Math and Science Program for middle school aged girls and the management of the Take Our Daughters to Work Day program for young women grades 6-12 The YWCA has been providing the GEMS program for four years and organizing the TODTW Day for eight years. Three high schools recently agreed to partner with the YWCA in the development of a youth services club. Davis High School was the first school to commit to the program for the 1998-1999 school year. Three areas of the YWCA are to be utilized in support of this program. The first is the Youth & Wellness programs that include the GEMS program at Washington Middle School and the Davis High School youth service club. The manager of these two programs will work with the separate program facilitators and with the youth involved in the implementation of the Youth Media Campaign. The second is the Marketing and Funding Department of the YWCA. The manager of this program is a 10 -year Yakima media veteran and will be working as the liaison between the youth involved with the media campaign and the Yakima media involved in the campaign. She will also be working with the youth in helping them to design the posters and brochures for the promotion of the Lincoln Youth Center, Community Information and Referral Line, Epic Family Mediation, and YWCA programs. The third area to be involved with the Youth Media Campaign is the victim and perpetrator counselors of the YWCA Family Crisis Program. The three counselors with the YWCA will work with a staff person from Central Washington Comprehensive Mental Health Sexual Assault program in the development of a two-hour presentation on domestic violence, sexual assault, and personal safety. This presentation will be made to the students involved in the Washington Middle School GEMS program, Davis High School youth service club, and the Lincoln Youth Center peer leadership program 4 6. Describe your fiscal management system or plan, incl'u'ding a description of the methods to be used for accounting expenditures and receipts by fund source: The YWCA currently uses a standardized accounting system through Unix with a T ntnc haca rmmpntar nrnoram ThP YWCA hac a nrnvan nanahility nfhilling nrantc nn a reimbursable program and currently does so with State and Federal grants. The YWCA prepares an annual board approved budget and conducts an annual audit. 7. Copy of 501 (c)3, most recent financial audit including the management letter. (Attachment A & B) 8. Copy of any insurance held by the provider, which would cover the proposed programs, listed in the RFP application. (Attachment C) 9. Provide the name, organizational affiliation, address, and telephone number of three individuals who have knowledge of ability to successfully carry out this proposal. Name/Organization Address Phone Dorothy Bristow Yakima Valley Community College Ester Huey S. 16th Ave & W. Nob Hill 575-4993 Yakima, WA 98902 1211 S 7t St. 575-6114 Substance Abuse Coalition Yakima, WA 98901 Irene Gonzales 410 S. 34th Ave 457-8150 Yakima School District Yakima, WA 98902 II. Project Description 1. Describe the strategic directions this program addresses and how the program will support this/these strategic direction(s): There are four areas of the strategic direction that this program would address. The areas include increase youth employment opportunities; create youth mentoring opportunities; set and enforce clear community standards; and developing and/or enhancing community resources. 5 Increase Youth Employment Opportunities One of the goals of the program is to expose the youth from Washington Middle School, Davis High School, and the Lincoln Youth Center to the business of electronic and print media. Staff from KRSE/KARY/KBBO Radio, KZTA/KYXE Radio, and KIMA TV will represent electronic media. The radio and television stations will educate the youth on how media works in our area, how to select stations and programs to target your audience, and the writing and production of the TV and Radio commercials. The Yakima Herald Republic and Instant Press will work with the youth in the design and layout of print media. The youth will have the opportunity to tour Instant Press and see how the posters and brochures they will be working to create are actually made. Create Youth Mentoring Opportunities All of the agencies and businesses that are participating in the Youth Media Campaign are doing so out of a commitment to improve the lives of youth in our community. The Radio and Television staff, Yakima Herald and Instant Press staff will be working directly with the youth in the creation, development, and production of the Youth Media Campaign. The people involved are not taking the ideas these youth have and creating the campaign. They are sharing their knowledge, and in most cases their equipment and resources, to give the youth the tools and the knowledge to produce their own TV commercials, radio commercials, newspaper ads, posters, and brochures. Set and enforce clear community standards The stance of no tolerance towards any form of violence within our community has been made perfectly clear. Domestic violence is no longer seen as a "behind closed doors" problem. Through support of programs like the upcoming Domestic Violence Symposium, the Yakima Valley has made a clear statement that domestic violence is not an acceptable behavior and that through working together we can make a difference in the lives of victims, perpetrators, and their families. Businesses have utilized the YWCA free program "Domestic Violence Doesn't Work" and have shown victims and perpetrators within their employment that help is available and violence will not be tolerated. The involvement of such events as the Break the Silence, Stop the Violence walk/run each Spring has shown the community can be brought together to support the end of domestic violence in a non threatening and supportive way. It is through presentations made by the YWCA counselors and sexual assault staff that the students at Washington Middle School, Davis High School, and the Lincoln Youth Center will hear the statement that violence in any form, behind any door, is not acceptable behavior in Yakima. The presentations offer an opportunity to educate these youth on definitions of domestic violence and sexual assault, the resources available within the community to help victims and perpetrators, and where they can go for assistance or refer friends and family is they are in a violent situation or relationship. Making these presentations as an initial step in the development of the Youth Media Campaign provides education and information on the programs offered by the YWCA, Central Washington Comprehensive Mental Health, EPIC, and Lincoln Youth Center. 6 The presentations promote safe and healthy choices within lives ves of the yoli,th the dd involved, their friends, and family and alternatives to violent behaviors. Develop and/or enhance community resources Yakima media has always been supportive of non -profits in the promotion of programs and services. And non -profits have been able to work together in various ways over the years. This is, however, believed to be the first time that a media campaign will be developed by three different bodies of youth to promote four different agencies and programs and supported by radio, TV, newspaper, and print. Development of this program has already brought together the staff of the YWCA, EPIC, Comprehensive Mental Health, and Lincoln Youth Center. The program will bring together the youth from the Washington Middle School GEMS program, the Davis High School youth services club, and the Lincoln Youth Center peer leadership program. Media professionals, who are sometimes rather competitive, will be working together with these youth in the development and production of the campaign commercials, print ads, posters, and brochures. Once developed and produced the Youth Media Campaign will utilize the local media and the energy of the youth to distribute the materials and promote the four programs involved. This group also serves as a core group for the development of future campaigns targeted at youth. The connection made between the media professionals and the students also offers an opportunity to open potential career interests and continued support by the media of local youth programs. 2. Briefly describe the long-term outcome(s) to which you believe the proposed program will contribute: We believe the long-term outcome this program will contribute to an end in the cycle of violence and high-risk behaviors within the lives of the youth living within the targeted area, North and SouthEast Yakima. 3. What are the short-term outcomes you hope to achieve? A. Education regarding domestic violence and sexual assault, community resources for youth, and places to go for support. B. Mentoring between media professionals and youth for the development of the Youth Media Campaign. C. The promotion of the Lincoln Youth Center Programs, EPIC Family Mediation Program, Community Information and Referral Line, YWCA programs to the youth living within North and SouthEast Yakima. 7 4 What strategies will be employed to achieve the above stated outcomes? A. Education regarding domestic violence and sexual assault, community resources for youth, and places to go for support. The YWCA of Yakima Family Crisis Program and staff of the Comprehensive Mental Health Sexual Assault program will develop a two-hour presentation for youth. These presentations will be provided to the students in the Washington Middle School GEMS program, Davis High School youth service club, and Lincoln Youth Center peer leadership program. Each student who sees the presentation will receive a notebook with the information and notes given by the counselors and a copy of the Yakima County Domestic Violence and Sexual Assault Resource Directory The presentations will not only include information regarding domestic violence and sexual assault, but where a youth can go if they are a victim, live within a violent household, or are in need of counseling for other emotional and mental health issues. Subject matter will also include dating violence and the emotional and mental abuse that can exist in regards to dating relationships. B. Mentoring between media professionals and youth for the development of the Youth Media Campaign. KRSE/KBBO/KARY Radio, KZTA/KYXE Radio, KIMA TV, the Yakima Herald Republic, and Instant Press have all agreed to work with the youth from Washington Middle School, Davis High School, and the Lincoln Youth Center. The KRSE/KBBO/KARY staff will be working with the students on radio broadcasting in general and commercial production. The staff from KZTA/KYXE will work with the students on commercial writing and marketing to the Hispanic community of Yakima. The staff from KIMA TV will work with the students on television broadcasting in general, writing TV commercials, and production of TV commercials. The Yakima Herald staff will work with the students on distribution, marketing, and ad layout. Instant Press will offer support in the design and layout of the posters and brochures and have offered to have the students take a tour through their printing facility while posters or brochures are being printed. C. The promotion of the Lincoln Youth Center Programs, EPIC Family Mediation Program, Community Information and Referral Line, and YWCA programs to the youth living within North and South East Yakima. One way the four programs will be promoted to the youth living within the targeted area is the involvement of the youth in the development of the Youth Media Campaign. The students involved with the Washington Middle School GEMS program, Davis High School youth service club, and the Lincoln Youth Center peer leadership program will be educated and informed completely of the services offered for youth by the four programs. They will need to be in order to develop a media campaign to promote the programs to the other youth living within the targeted area of North and SouthEast Yakima. Q Another way the four programs will be promoted to the youth living within the targeted area is the distribution of the Youth Media Campaign posters and brochures. The posters and brochures will be available at the Lincoln Youth Center, YWCA, and other community centers and businesses where the youth living with the targeted area. non nrnnn+n 11 V 111 ,. VV 11.11 1.11\. LGLl 5V1\+l� f11 a.0 con 5( V.•�GL1N. Through market research the youth will be able to determine what radio and television stations and programs the youth living within the targeted area listen to and watch. The commercials written and produced by the youth to promote the four programs will be broadcast on these stations. 5 How will you demonstrate that the program outcomes are achieved and your program goals were met? Include both short-term outcome evaluation measures as well as process measures: Media campaigns can be difficult to measure. With the Youth Media Campaign we are dealing with numbers. The number of times a youth refers him or herself, a family member, or a friend to one of the four program will be the only way we will be able to know the effect the campaign is having in hard numbers. These are the hard numbers we can offer for now. 1. Number of youth participating in Washington Middle School GEMS program, Davis High School youth service club, and Lincoln Youth Center peer leadership program to see the domestic violence and sexual assault presentations. (goal: 50 students) 2. Number of times Youth Media Campaign commercials are broadcast on the targeted media sources multiplied by the number of listeners on each station at the time of broadcast of the commercial. (goal: 20,000 listeners) 3. Copies of the program brochure distributed in English and Spanish to North and SouthEast Yakima youth. (goal: 5000) 4. Copies of the program poster distributed to schools and areas where youth congregate with North and SouthEast Yakima. (goal: 500) There is also the impact we see taking place in the lives of the 50 youth involved in the Washington Middle School GEMS program, Davis High School youth service club, and Lincoln Youth Center peer leadership program. These students will be participating in the two-hour presentations on domestic violence and sexual assault. Prior to the presentation they will fill out a small questionnaire which asks them questions about their knowledge regarding domestic violence and sexual assault. They will then answer a questionnaire following the presentation to see how they're knowledge has improved. The youth who participate in the development of the Youth Media Campaign will be asked at the end of the project to critique the program and offer suggestions for any future Youth Media Campaigns to be developed. 9 6 Describe how youth will be involved in the design, oversight, implementation, and evaluation of this program. How will the community resources be maximized through the program? Youth Involvement: - The youth participating in the Washington Middle School GEMS program, Davis High School youth service club, and Lincoln Youth Center peer leadership program will prepare and implement the entire Youth Media Campaign. They will be given the knowledge and the tools to create and design a campaign targeted at the youth in North and SouthEast Yakima. They will work with the media sales departments to place the commercials and ads. They will monitor the distribution of the posters and the brochures to North and SouthEast Yakima. They will critique the finished project and make recommendations for any future Youth Media Campaigns. Community Resources - Development of this program has brought together the staff of the YWCA, EPIC, Comprehensive Mental Health, and Lincoln Youth Center with the goal of promotion of all four programs - The project will bring together the youth from the Washington Middle School GEMS program, the Davis High School youth services club, and the Lincoln Youth Center peer leadership program. - Media professionals from KRSE/KARY/KBBO Radio, KZTA/KYXE Radio, KIMA TV, the Yakima Herald Republic, and Instant Press are donating their time and talents to work with the youth as mentors. - The Domestic Violence Resource Directory that has been developed encompasses all the resources, services, and programs available to victims of domestic violence and their families and will be made available to the schools and students through this program. 7. How and with whom will you be collaborating? Describe the resources, assets, or expertise the collaborators will bring into the project: Church On the Move Lincoln Youth Center peer leadership program - Permission to make presentation on domestic violence and sexual assault, youth involvement in the Youth Media Campaign. Epic Family Mediation - Referral of youth within families in need of mediation to the Epic program 10 Comprehensive Mental Health Community Access Information Line - Promotion of the YWCA programs directly targeted at youth and families. Sex -u :l Assault ctaff - Partnership with YWCA Family Crisis Program in the presentation of sexual assault information to youth at Washington Middle School, Davis High School, and Lincoln Youth Center KRSE/KARY/KBBO - Will be working with the students on radio broadcasting in general and commercial production. KZTA/KYXE - Will work with the students on commercial writing and marketing to the Hispanic community of Yakima. KIMA TV - Will work with the students on television broadcasting in general, writing TV commercials, and production of TV commercials Yakima Herald Republic - Will work with the students on distribution, marketing, and ad layout. Instant Press - Instant Press will offer support in the design and layout of the posters and brochures and have offered to have the students take a tour through their printing facility while posters or brochures are being printed. Yakima School District - Washington Middle School is a site for the 1998-1999 GEMS program - Davis High School is a site for the 1998-1999 youth service club County Prosecuting Attorney's Office Domestic Violence Resource Directory - Distribution of copies of the Yakima County Domestic Violence Resource Directory in English and Spanish to middle and high school counseling office, GEMS program leaders, and high school youth service club facilitators. III. Cost 1. Proposed Expenditures Budget Category CDBG Funds Other Resources Total (inkind. other grants) Salaries/Wages $ 4,750.00 $ 4,750 00 Supplies $ 1,500.00 $ 500.00 $ 2,000.00 Prof. Services $ 150.00 $ 150.00 Postage $ 1,200.00 $ 1,200.00 Meals $ 1,000.00 $ 1,000.00 Advertising/Marketing $ 6,000.00 $ 4,000.00 $ 10,000 00 Leases/Rentals $ 6,000.00 $ 6,000.00 Printing $ 1,500.00 $ 1,500.00 Other (explain) Admin.Allocation $ 4,000.00 $ 4.000.00 Training/Development $ 300.00 $ 300.00 Total $10.000.00 $20.900.00 $ 30.900.00 2. Budget Narrative Salaries/Wages $ 2,200.00 10% of time of full-time Youth & Wellness Manager (inland) $ 2,400.00 10% of time of full-time Marketing & Funding Manager (inland) 6 hours presentation time by Domestic Violence Counselors (inland) 6 hours materials and presentation preparation time (inkind) $ 75.00 $ 75.00 Supplies $ 1.500.00 Consumable Supplies - Printer Paper - Pens/Pencils - Printer Cartridges - Computer ter Didre - Tablets - Folders $ 500.00 YWCA Letterhead and Envelopes (inland) Professional Fees 150.00 Meals $ 1,000.00 AdVeFtising/ Marketing $ 6,000.00 $ 4,000.00 Leases/Rentals $ 6,000.00 Printin $ 1,500.00 Other Administrative Allocation $4,000 1 /1A A11___.__n C__ A--___1 Accounting A__�_. r_-1___1\ 1/ 1V Allocation fin tumuai kiLLX)U111111�' Audit t11UattU) Monthly Allocation of $100 for postage (inland) mailing of letters. brochures, announcements, press releases Snacks for the youth participating in the Youth Media Campaign and a project completion pizza party. Advertising Campaign to youth at $500 per month for promotion of Lincoln Youth Center, EPIC, YWCA, and Community Information and Referral Line programs and services. Where to be spent to be determined by youth involved in project. - Approximate match given by most media to non -profits when purchasing commercials (in_kind). Building allocation of office space calculated at the average cost of renting an office at $500 per month including utilities and services.(inkind) Development and printing of program brochures for 5000 copies at .20 cents per copy targeting the 4 programs Development and printing of program posters for 500 copies at 1.00 per copy targeting the 4 programs 1/20 of Organization Administrative Budget (inkind) Includes: - Administration/Reception - Marketing/Fund Development - Finance Department - Accounts Rec./Payable Training/ $ 300.00 Annual staff allocation for further education and training (inkind) Development $ 10,000.00 Total CDBG Funding Requested $ 20,900.00 Total Inkind/Other Funding Sources $ 30,900.00 Total Program Cost c e n t r -a 1 v. --hinston omprehensive mental health Yakima Center 402 South 4th Ave. P.0 Box 959 Yakima, WA 98907 509.575 4084 Sunnyside Office 1319 Saul Rd. Sunnyside, WA 98944 509.837.2089 Ellensburg Office 220 West 4th Ave. Ellensburg, WA 98926 509.925.9861 Goldendale Office 112 West Main St. Goldendale, WA 98620 509.773.5801 White Salmon Office 136 North Main St. P.O. Box 2050 lite Salmon, WA 98672 509 493.3400 September 14, 1998 City of Yakima Office of Neighborhood Development 112 South 8th Street Yakima, Washington 98901 Dear Review Committee, Please accept this application for funding of the Community Information and Referral Line of Central Washington Comprehensive Mental Health. It is our strong belief that the proposed project will provide a vital link between the north and southeast communities of Yakima and services being offered at Youth On The Move, a youth center located at 3054 W. Lincoln. In addition the proposed project will offer additional information and referrals regarding parenting classes, support groups, youth activities, and other resources aimed at supporting and maintaining healthy families and supporting youth. The proposed project is a collaborative effort between EPIC Youth Services, the YWCA, Youth On The Move and the Community Information and Referral program of Central Washington Comprehensive Mental Health. As demonstrated in the attached letters of support and the attached graph, this partnership is aimed at serving those individuals residing in the designated CDBG area of Yakima. Several strategic directions will be impacted by this alliance - offering employment and mentoring opportunities to youth residing in the CDBG area (strategic direction # 1 and #2) enhancing community resources (strategic direction # 6) increasing the availability of youth activities supporting and developing healthy and stable families (strategic direction #3) creating opportunities for youth to be heard and involved (strategic direction #5) The Community Information and Referral Line will serve as the link between youth and parents residing in the CDBG area and services being offered at Youth On The Move. With this alliance resources will be maximized and youth and parents living in the north and southeast areas of Yakima will directly benefit. Thank you for your attention and consideration of this very worthwhile project. Sincerely, ick Weaver, CEO Central Washington Comprehensive Mental Health The Community (Youth Living in Northeast and Southeast Yakima) Youth Involvement and Direction • Activities • Leadership • Sports • Music • Computer Lab • Education • Job Skills • Socialization • ,•••• _ - d 41, Asa. s•Th 4 4.4 - • - • ,•4LJ Lincoln Youth Center Youth and Family Mediation and Training (EPIC) • 1. Name of the provider: I. Program Management Central Washington Comprehensive Mental Health 402 South 4th Avenue Yakima, Washington 98902 Phone: 509-576-4306 Fax: 509-575-4811 Contact Person: Tina Harris, Assistant Coordinator, Crisis Volunteer Programs Central Washington Comprehensive Mental Health P.O. Box 959 Yakima, WA 98907 2. Title of Program: Community Information and Referral Project 3. Describe the community need and source of information identifying the need, that your program seeks to address: The Community Information and Referral Program (formally known as ACCESS) has been providing free information and referrals to the Yakima County for 13 years. This volunteer program provides valuable information and referrals regarding community resources and programs to a wide variety of professionals and members of the community. A meeting was held 7-28 and 9-8 to further discuss ways in which to meet the needs identified by residents of both the northeast and southeast communities of Yakima. Those in attendance were: Nan Myra, YWCA David Higgins, Church On The Move, Lincoln Youth Center Roxanne Lewis, EPIC Nadene Kranz, Yakima County Public Health and Safety Network Dyan Munguia, Youth, Alley Cats Rogelio Maciel, Youth Alley Cats Irene Gutierrez, Alley Cats Tina Harris, Assistant Coordinator, Crisis Volunteer Programs, CWCMH Stephanie Pratt, Coordinator, Crisis Volunteer Programs, CWCMH While an identified way to meet the needs of youth is to provide programs that would offer positive alternatives to vandalism, youth crime and other negative factors, it became apparent that linking residents in the target area to information and resources is needed. One of the ways to ensure this vital linking takes place is to partner with Youth On The Move, the YWCA and EPIC. This collaborative effort will result in the YWCA and EPIC offering valuable information and mediation services to youth and parents at Youth On The Move (3054 W. Lincoln). The Community Information and Referral Program would serve as a link between the CDBG target area/community to services available at Youth On The Move. Additional information on youth activities, parenting classes, support programs, mediation services, mentoring programs and other resources to create and maintain healthy families will be offered to those using the Community Information and Referral Line. The C I&R Program will also have a web site available at the Youth center for those youth and parents interested in accessing community information. This collaborative effort will dramatically benefit both 6}. pa_ ding the CDBG area by linking them to services that will create and youth and parents residing in �..... maintain healthy families target nnnuulatinn 11c'l.l LUG jUuta vu• „vw j. vt. .....-----• 1. Youth residing in the northeast and/or southeast Yakima area and attending OIC or Davis High School. 2, Youth and adults residing in northeast and/or southeast Yakima needing information and referrals regarding youth activities and parenting programs and resources. 3. Professionals needing information and referrals for individuals residing in northeast and/or southeast Yakima. 4. Community members with low income levels. 5. Briefly describe your experience or training in offering this type of program. You may include past experience running similar programs/activities, past experience with target population, academic training, life experience, familiarity with risk and protective factors or other relevant research. CWCMH has over 13 years experience serving the Yakima Valley by providing inforrnation and referrals specific to social services. Most recently CWCMH partnered with the Inventory Team of the Yakima County Public Safety and Health Network to assess the Valley's need of information on community resources. As a result, the Community Information and Referral program was able to update the computer, printer and database (Locator 2000) used in accessing and maintaining information and referrals to better meet the needs of those requesting information. As part of this partnership the Community Information and Referral program will also document programs serving youth that impact risk and protective factors, one need identified by Project Change of the Adolescent Programs of Planned Parenthood of Central Washington. In addition to the computer capability, program staff have been trained on using the Locator 2000 database to access and maintain information and will provide training and regular supervision to youth hired under this proposal. Staff will also train youth on phone skills, listening and communication skills, documenting calls, staffing calls and basic office procedures relevant to the work they will be doing. Youth will also attend inner agency computer training such as security training and Windows NT. 6. Describe your fiscal management system or plan, including a description of the methods to be used for accounting for expenditures and receipts by fund source. Central Washington Comprehensive Mental Health (CWCMH) uses a semi -accrual system of accounting. The agency incorporates the State of Washington BARS system for the development of its chart of accounts and coding of expenditures and receipts. In addition to its chart of accounts, the agency uses specific reporting units and project codes to further segregate expenditures and receipts by funding source. CWCMH operates on a fiscal year, which ends June 30t. The Finance Division of CWCMH, comprised of two degreed accountants and several paraprofessional accounting technicians, uses an integrated accounting applications package to record accounting transactions that meet current GAAP standards and has been audited and tested by the systems administration group of our independent audit firm. The agency prepares project, funding source, and agency budgets on an annual basis. Team Leaders must approve expenditures; Division Directors or the Executive Director approves expenditure deviations from the budget. Cash receipts are balanced and deposited on a daily basis. Staff performs closing activities and reconciles journal entries on a monthly basis. Monthly budget reports are prepared for the Board of Directors and management staff. Quarterly reports are prepared for our financial institutions. The agency is in compliance with the Single Audit Act and has engaged Moss -Adams as its independent audit firm. Other federal, state, and regional organizations audit both programs and fiscal systems of the agency on a periodic basis. For the last few fiscal years there have been no reportable conditions, material weaknesses, or management letters resulting from our financial audits. 7. If the provider is a 501 (c) 3, attach a copy of its most recent financial audit including the management letter. If the provider is not a 501 (c) 3, please attach: a copy of a financial statement, provide the name of the 501 © 3 organization providing fiscal sponsorship, and a recent financial audit including the management letter for the sponsoring organization. Attached. 8. Attach a copy of any insurance held by the provider, which would cover the proposed programs listed in the RFP application. Attached. 9. Please provide the name, organizational affiliation (if applicable), address, and telephone number of three individuals who have knowledge of your ability to successfully carry out this proposal. NAME ORGANIZATION ADDRESS PHONE Betsy Nagle McNaughton Adolescent Pregnancy 303 E. "D" St. 453-3054 Director Parenting Program, Yakima, WA 98901 Planned Parenthood of Central Washington Patti Nagle DCFS/DSHS P.O Box 12500, B39-12 454-4259 Yakima, WA 98909 Marilyn Mason Plunkett CWCMH P.O. Box 959 575-4084 Director, Business Dev. Yakima, WA 98907 II. Project Description 1. Describe the strategic direction(s) (see attachment A) this program addresses and how the program will support this/these strategic direction(s). This proposal addresses several strategic directions. First, hiring two .25 I.11= youth to staff the Comm-unityu:It}Information a1d Referral program, (strategic direction #1), will create employment opportunities. The program will be supporting this direction by helping youth develop valuable marketable skills such as communication skills, phone skills, computer skills as well as office skills. The youth will attend computer training and also receive regular supervision and ongoing training and coaching. Second, while providing vital coverage for the Community Inrormation and Reae,sai Line the youth will be trained on how to access and offer parenting resources and information to those requesting such referrals. This in tum will support parents in accessing and receiving classes, support groups and other interventions needed to support, develop and maintain healthy and stable families in the community, (strategic direction #3) Successful funding of this proposal will enable youth to play a meaningful role in identifying problems in their community and in identifying and implementing possible solutions (strategic direction #5). For instance, youth will be given the opportunity to come up with ideas and ways in which they can educate the community about resources available to support and maintain healthy families. Youth will also be given the opportunity to provide information on community resources and youth activities in person to youth and parents at Youth on the Move and other locations upon request. difficulty in Finally, due to the staffing shortage of the Crisis Volunteer Programs and diffic y finding consistent volunteer coverage for the Community Information and Referral Line, the successful funding of this proposal will enhance both access to and coordination of the CI&R program, (strategic direction #6). Having consistent coverage of twenty hours per week will dramatically lessen the amount of lost calls due to individuals not wanting to leave messages when coverage is not possible. For instance, when consistent staffing was available January and March of 1997 there were 165 calls and 136 calls respectively. However, when coverage was not consistent or not available calls ranged from 12 calls to 74 in a one-month period. Therefore, staffing will demonstrate a significant and measurable increase in the level of services provided to the community. Lastly, the focus will be ori communicating with youth serving organizations to ensure our database has the most current information available to callers. It is our hope that with youth consistently staffing the line it may lead to an increase in youth using the line to access information and referrals. Finally, with youth communicating with youth serving organizations and other programs serving youth and families an increase in coordination and cooperation will occur between programs. 2. Briefly describe the long-term outcome(s) to which you believe the proposed program will contribute: The Community Information and Referral Project will impact youth, families and their communities in many ways. The expected long-term outcomes include expanded knowledge and utilization by youth and parents, residing in north and southeast Yakima, of community resources that support children and families. As parents become more educated about resources available for themselves and for their children it is hoped that the rate at which parents utilize such interventions will increase. This in turn will build stronger, more powerful and positive families. As youth become more educated about resources and youth related activities it is hoped that the rate of youth violence and crime will decrease. An increase in youth using Youth On the Move will be demonstrated as will an increase in individuals requesting information and referrals. Youth will feel more connected to their community and be more invested in creating and maintaining positive change. 3. What are the short-term outcomes you hope to achieve? The Community Information and Referral Project hopes to achieve several short-term outcomes which include: /two employment opportunities for youth residing in north or southeast Yakima increased knowledge of youth regarding community resources "increased marketable job skills of youth hired to staff C I&R program increased knowledge of community resources by youth and adults increase in requests for information and referrals regarding youth activities and parenting resources, by those residing in north and southeast Yakima increase in requests for information and referrals for youth related activities from youth residing in north and southeast Yakima increase of youth using Youth On The Move parents attending classes, presentations and programs offered by the YWCA and EPIC at Youth On the Move youth using the web site at Youth On the Move to access information 9 V 4. What strategies will be employed to achieve that above stated outcomes? The recruitment and training of two youth interested in becoming an active part of this project is integral to the program's success. Youth will be screened to ascertain their interest, motivation and commitment to being an active part in providing information to the community as well as serving as a link to the community and programs serving youth and families. In addition to computer training and office skills training youth employed by this project will be educated on community resources and crisis intervention. Such training and education will enable them to provide accurate information and referrals to those requesting such information. The Youth will also be given the opportunity to strategize ways in which to promote the use of the C I&R program to those residing in north and southeast Yakima. In addition, the youth will be able to attend community meeting such as the Yakima Youth Commission to inform community members of their role within the project and stay abreast of community activities and programs. 5. How will you demonstrate that the program outcomes were achieved and your program _■_ met? shore terz.. outcome evaluation measures as well as goals were Include both �atva �-ac■ ■■■ evaluation •...•• •••....., •-• -.. -.. --„ process measures. Youth employed by this project will be given a pre and post-test regarding their familiarity with community resources and basic office skins. This instrument will provide information on whether or not an increase in knowledge of community resources and basic office skills was achieved after being employed with the project. Secondly, program outcomes will be measured by the number of requests received and referrals given regarding youth activities and programs and parenting resources to those residing in north and southeast Yakima. The numbers of referrals to Youth On The Move will also be tracked. Information documented may include the address of callers using the line and or range of their income level. Additional demographic data includes age range, time of call, date of call, who the caller was referred by and what type of information is being requested. This information will be tracked by the use of the report writer on the Locator 2000 database andior with individual contact sheets on calls. 6. Describe how youth will be involved in the design, oversight, implementation, and evaluation of this program. How will community resources be maximized through your program? (For example: Will community members be empowered to act on their own to achieve goals or solve problems after the program is completed? How will existing community resources or programs be incorporated into program delivery? How will volunteers be used in the development and implementation of the program? How will the target youth population be involved in program development, oversite and/or evaluation? How will program supporters or collaborators be used to leverage the amount of quality of the service you will be providing?) Youth will be actively involved in designing a coordinated system of keeping in touch with youth sponsored activities and programs serving youth and families in the designated geographical area of north and southeast Yakima. Youth will work closely with staff at Youth On The Move to ensure information is current on classes and services being offered by the YWCA and EPIC. Communication such as phone contact, letters, fliers and site visits are some of the options youth can incorporate into their plan. This incorporation of existing community resources and programs is a vital part of the project and will be ongoing to ensure the database has the most up to date information. The youth will work closely with the Assistant Coordinator regarding oversight, implementation and evaluation of this program as well. Volunteers are the foundation of the Crisis Volunteer Programs and youth volunteers have staffed the C I&R program. One way in which volunteers may be used is to aid the youth employees in distributing program fliers amongst those in their community. Current volunteers (with Open Line and the Sexual Assault Unit) will be kept up to date on services in the community so they too can refer youth and families to appropriate resources. Collaboration is also a vital component in the success of this project and has been throughout the thirteen years the C I&R program has been in existence Working with community agencies such as EPIC, YWCA and Youth On The Move, community mental health agencies, agencies specializing in youth activities and services and a variety of others is currently taking place and will continue throughout this project. Such collaboration ensures that the C I&R program is kept up to date on community resources and therefore can provide accurate and timely information to those requesting such information. 7. How and with whom will you be collaborating? Describe the resources, assets, or expertise the collaborators will bring to the project. The Community Information and Referral program is currently working on a number of collaborative projects to ensure the program has accurate information and resources to meet the needs of youth and families, these include: Youth On The Move: Located at 305 W. Lincoln, will be offering the use of its facility to contain a web site for youth and parents to access information and resources set up by the Community Information and Referral Program. Also, EPIC will be holding family mediation classes at the facility. The YWCA will also be providing domestic violence information to peer mentors. Cross promotion, marketing and advertising will be provided about all of the services offered. EPIC: will be referring families to the C I&R Program. At the same time the C I&R program will be referring youth and parents to family mediation services being offered at Youth On The Move. Additional information and referrals regarding the services EPIC provides to the community will be offered as well. YWCA: The YWCA will be sponsoring a youth media campaign on domestic violence and will be promoting the services available as a result of the partnership between EPIC, the Community Information and Referral line (CWCMH), the YWCA and Youth On The Move. At the same time the C I&R program will be referring youth and parents to the media campaign. Project Change, Planned Parenthood of Central Washington: this project entails tracking risk and protective factors addressed by various county programs and services for youth. The Strong Families/Familias Fuertes Project:the C I&R program will be keeping a list of upcoming classes available to parents. PEPR (Parenting Education and Parenting Resources): again, we will be inputting a comprehensive listing of parenting classes and supportive services this group has collected. Take This Valley's Heart, mentoring committee (Foster Care enhancement project): we will be inputting a list of agencies and programs available to youth, which provide mentoring. Collaboration with these and other agencies and programs is ongoing and vital to the success of this project. Partnering with such agencies and groups will bring a wealth of information on current activities and programs available to youth and families. The C I &R program will then be able to provide a central location (via the information line) for individuals to access information. Finally, several agencies will provide resources and assets such as a consistent referral base, another avenue to distribute information amongst the community by cross promoting programs and services offered, feedback regarding program development and support and training for the youth hired to help implement this project. III. Cost CBDG Funds Other Resources Total Salaries/Wages (direct service and support) $ 11,228 $ 1,314 $ 12,542 Supplies $ 100 $ 200 $ 300 Professional Services $ 0 $ 0 $ 0 Postage $ 0 $ 400 $ 400 Mileage/Fares $ 0 $ • 241 $ 241 Meals $ 0 $ 100 $ 100 Advertising/ $ 300 $ 0 $ 300 Marketing Leases/Rentals $ 0 $ 100 $ 100 Printing $ 0 $ 100 $ 100 TOTAL $ 11,628 $ 2,455 $ 14,083 2. Budget Narrative: Salaries/Wages: Under this category, the positions to be funded include 2 .25 F11 (for a total _ f 20 L.........., week at $8 }aour) youth+n provirde information and rP.ferrals to o 20 hours per a t $8 per ho,—) o r... •..... •---..--------- --- --- -- callers requesting information. This category also funds .1.1. l h (4 hours per week) of the Assistant Coordinator who will be providing training and supervision to the employees on a daily basis. The Agency will cover the benefits for .1FTE of the Assistant Coordinator position and .1F l E of the Coordinator position to provide Benefits will riot be offered to the youth employees. Supplies: The estimated cost for supplies is $100 and includes notebooks, pencils, paper, pens, appointment calendar's and other miscellaneous items to support of work of two employees for the year. The Agency will pay for additional supply needs. Professional Services: no expense in this category. Postage: The agency will provide support of an estimated $200 in this category to cover approximately 10 items to be mailed weekly for 52 weeks at .32 each which totals $166. Items may include fliers, program pamphlets and other collateral contact necessary in the communication with community agencies and programs. $36 will be used to support the bulk mailing cost for completing an annual updating of the database, which includes approximately 2,500 listings. The current rate for bulk mailing is $36 40 per 1,000 pieces. Mileage and Fares: The agency will support the program for an estimated cost of $241 to cover mileage for the Assistant Coordinator and youth staff at .31 per mile for an estimated 15 miles per week times 52 weeks which totals $241. Mileage is to attend community activities, programs, visit agencies and attend meetings to stay abreast of community resources. Leases/Rentals: no expenses in this category. Meals: The estimated cost in this category is $50 which will provide a total of 10 snacks or light meals for the youth employees throughout the year. Snacks and meals may be necessary if attending a community event or working evenings. Advertising/Marketing: The estimated cost in this category is $300 which will cover expenses for radio spots, newspaper ads and other print advertising through brochures and posters which the youth will help to develop. Printing: The agency will support the program by providing for an estimated cost of $100 to print approximately 1,000 pieces at .10 per paper. epic WORKING WITH CHILDREN YOUTH AND FAMILIES Working Hand in Hand With Children, Youth and Families, EPIC Provides Services to Strengthen Communities. September 14, 1998 Office of Neighborhood Development 112 S. Eight St Yakima WA 98901 Re: Community Development Block Grant Community Services Focused Youth Project Dear Reviewing Committee: Thank you for the opportunity to apply for this grant. We look forward to working with other dedicated and professional community agencies and organizations in youth, family, and community related programs. Please review this application with the applications being made by the Church On the Move, the YWCA and Central Washington Comprehensive Mental Health. EPIC is very interested in partnering with others to best serve the youth of the target area in Yakima by collaborating with the above mentioned agencies and organizations. EPIC is proposing to provide Youth and Family Mediation and Training for youth in crisis and their parent(s). Central Washington Comprehensive Mental Health (CWCMH) is proposing to provide a Youth Information and Referral Line operated by youth, and YWCA is proposing to provide youth developed advertising and marketing for the Lincoln Youth Center and collaborative programs. As a direct result of this planning effort and under separate funding the YWCA and CWCMH will be collaborating in the Domestic Violence Prevention and Training for youth at target area middle and high schools, and at the Lincoln Youth Center. Additionally EPIC and CWCMH will be working together at to develop the Information and Referral Center at EPIC Place. I feel you will fmd this application meets the criteria and intent of the Request for Proposals. Again thank you and we are looking forward to hearing from you in the upcoming months. Sincerely, .44 Frank Rowlan Development Director P.O. Box 9279 • 2902 Castlevale Road • Suite A • Yakima, WA 98909-0279 Phone (509) 248-3950 • FAX (509) 457-0580 EPIC YOFTTH SERVICE PROPOSAL FOR COMMUNITY SERVICES FOCUSED ON YOUTH H RFP APPLICATION FORMS COMMUNITY SERVICES FOCUSED ON YOUTH Please respond to each of the following questions. We encourage you to be as brief as possible while still nrnviriina infnrmatinn fnr the evaluation of vniir nrnnnsal SA working definition for the items in bold within the body of the application are given on the RFP Definitions pages. I. Program Management 1. Name of the provider: Enterprise for Progress In the Community (EPIC) Central Business Office nnnn n��11-..-1� 1'l --J n..[1_ A P. O. 1"1___ A/1T/1 Address: 2902 l,aSUCvale Road, Suite P., P. O. Box 9219 Yakima, WA 98909-0279 Phone: (509) 248-3950 Fax: (509) 457-0580 Contact Person: RoxAnne Lewis, Fund Development Assistant EPIC 'youth Services Orrice 1106 Hathaway Yakima, WA 98902 Jefferson Child and Family Community Center 902 East Viola Yakima, WA 98901 2. Title of program: EPIC Youth Services - Youth and Family Mediation Program 3. Describe the community need and source of information identifying the need, for your program seeks to address. Needs Statement: Throughout history we find reference to the challenges youth face as they mature and become adults. The natural progression from child to adult incudes al! the behaviors that shape character, create independence, build strengths, develop responsibility and foster hope for a brighter future. In the late 1990's our children must not only survive violence, drugs and alcohol, fewer positive role models, increased lack of supervision but also intense and often dangerous peer pressure. This risk -filled environment has produced an epidemic in undesirable behaviors in youth over the last several years. When these influences increase low -self esteem and fear shape character, independence becomes rebellion and defiance, strength becomes weakness in violence and hatred, responsibility is lost to personal gain and self -survival, and hope tums to despair. In recent years Central Washington has attracted state and national attention due to the seriousness of chronic social problems and the effect these have on youth. This risk -filled environment has produced epidemic of undesirable behaviors in youth over the last several years. Families from all socioeconomic levels are experiencing the turmoil and pain of youth displaying at risk behaviors. Parents are becoming 09/14/QA 1 EPIC YOU i T. -j SERVICE PROPOSAL FOR COMMUNITY SERVICES FOCUSED ON YOUTH increasingly unable to enforce family rules regardless of the level of family standards, morals, and ethics taught in the home. Numerous families have described how in as little as six months their child's grades -went from honor roll to failing, old healthy friendships ended and new dangerous friendships emerged, responsible young people began demonstrating troubling behavior, which rapidly escalated to dangerous or delinquent behavior. With the recent failure of the Yakima School levy and the related cuts in the teaching staff, secunty, teaching assistants, extra -curricular activities and sports we are anticipating an increase in the need for prevention and intervention services. The economic picture for Yakima is increasingly bleak with 180 jobs lost in the school district and the recent announcement by Boise Cascade of the December 1998 closure of the Yakima Plywood Mill resulting in an estimated layoff of 220 employees. Services, programs and activities for "at risk" youth in Central Washington are provided by a loose patchwork of organizations, agencies, churches, and neighborhood groups. Funding comes from a variety and combination of sources: county, state, and federally funded programs; and "other" public and pnvate sources. Due to factors such as different funding sources, different program emphasis, and different regulations, these programs and services are not well coordinated. Several area agencies are struggling with the seemingly insurmountable problems facing youth, families, and communities. Individually, each agency is having only minor impacts on these complex and interwoven problems. Some are duplicate efforts while gaps in other crucial areas remain. The lack of coordination has resulted in limited availability of programs and activities, difficulty in locating appropriate programs and activities, and delays in arranging for services. (See "Attachment G" for Indicators of Youth & Families. in Crisis) a Opportunity: Current research supports the use of multiple interventions aimed at not only the youth and family but also at the schools and social environments. Many programs can provide dramatic and immediate results, but long-lasting change must include a comprehensive "System of Care". Collaborative efforts that address the needs of youth to socialize, compete, and participate in positive activities are one piece of the puzzle. Tying services and support together in a "System of Care " that is designed to improve adolescents ability to function in all areas of life, home, school and community includes aiding in the development of the youth so that participation in these activities is a desirable alternative to disruptive behavior. Unfortunately, there are no comprehensive "Systems of Care" operating in our area. Longer term mediation programs that address the underlying issues of disruptive behavior in youth and family crisis resulting from this behavior have historically been provided through the state social and health system to youth who have been adjudicated, youth who have been made wards of the court, and youth from families who have the ability to pay for services. We are proposing to make mediation for youth and their parent(s) part of the "System of Care" being initiated at Lincoln Youth Center for youth who have not become enmeshed in the social health system through the juvenile justice system, and who don't have the ability to pay for expensive mediation services. Projects such as the Community Services Focused on Youth are greatly needed to maximize our limited and dwindling resources. EPIC is excited about the role it plays in coordinating and maximizing volunteer resources and capital resources. EPIC welcomes the opportunity to continue this work in collaboration with area agencies and organizations through this project. 09/14/9R 2 EPIC YOUTH_____,SERVICE PROPOSAL FOR COMMUNITY SERVICES FOCUSED ON YO= 4. Describe your target population. The target population for this application is at risk youth (age 12 through 17) and their parent(s), typica involving a family in crisis that is in jeopardy of serious damage to or destruction of their family unit Both the youth and parents must be willing and able to work together with EPIC to help relieve the crisis and reunify the family. They must have the desire to commit their efforts to the program, to work with staff, and to participate and learn how to resolve the issues that brought them to the point of crisis. They must have a desire to learn the mediation process and to share what they have teamed with their own immediate community. This population must live east of 16th Ave., within the CDBG target area. 5. Briefly describe your experience or training in offering this type of program. You may include past experience running similar programs/activities, past experience with target population, academic training, life experience, familiarity with risk and protective factors, or other relevant research. Epic Youth Services (EYS) has successfully assisted and empowered youth and families for 19 years. EYS has worked with over 450 youth and their families in the past twelve months through residential and non- residential programs designed to teach youth the skills they need to be successful in life and to keep families together whenever possible. EPIC Youth Services - Experience: EPIC Youth Services (EYS) has provided assistance to developmentally disabled, runaway, "at risk," sexually aggressive, and neglected and/or abused youth for over 19 years- Youth and families in conflict receive help through residential and non-residential programs, which includes counseling, behavior modification, family mediation, and an extensive 90 -day follow-up program. EYS operates the Street Comers program, Tuming Comers program and a Regional Crisis Residentic.. Center (RCRC) at Hathaway House, in Yakima. Casey Family Services, Washington State Department of Social and Health Services, Division of Child and Family Services (DSHS, DCFS), Yakima Valley Farm Workers Clinic and other agencies contract with EYS for residential care of youth in this facility. EYS was awarded a contract from DSHS, DCFS in 1996 to develop a Secured Crisis Residential Center (SCRC) for runaway youth. The SCRC model was brought about through the passage of Washington States, 1996, Becca Bill to provide a safe and secure shelter for runaway youth for up to five days while efforts are made to reunify the family whenever possible or to provide alternate residential placement. In the spring of 1997 EPIC opened the five bed Secured Crisis Residential Center. The successful SCRC developed by EPIC is being replicated in other communities. EPIC Youth Services - Success Rate: EPIC's Street Comers program has enjoyed a high degree of success in reunifying "at risk" youth with their families. Unfortunately, it is not always possible to do conduct follow-up on youth that are referred to Hathaway House from other agencies. The Street Comers program has experienced a success rate of a little over 80%. One year after completion of services, follow-up is done to determine long term success rates. Prior to beginning treatment with EYS, all of the youth in this program had some involvement with law enforcement, primarily shoplifting and running away from home. Most had other risk indicators such as chronic behavior problems, sexually active at an early age, suicidal tendencies, abrupt and detrimental change in peer group, and problems with school. The success rate for youth requiring longer-term residential care is around 65%. The lower succe. rate is due in part to the depth of the issues experienced by many of these youth. They have often been 09/14/98 3 EPIC YOUTH SERVICE PROPOSAL FOR COMMUNITY SERVICES FOCUSED ON ''CTT:: the social welfare system for a long time. Typically, behavior problems are more deeply rooted and adverse behavior has continued for a longer period of time with little or no intervention or non- productive intervention. For meaningful results, a longer more intensive process is required before success can be obtained. (Please see Attachment A, Key Staff Bnef Biography) EPIC Youth Services - Capability To Provide Services: EPIC Youth Services is the only resource in Central Washington with the unique combination of experience and capabilities needed to implement the proposed services for "at risk" youth and their families. EYS has eight elements that are essential to successfully carrying out these programs. 1. Multidisciplinary, culturally appropriate programs specifically tailored to fill gaps in the area's social service network. 2. Specialized residential care experience, developed over 19 years, in meeting the needs of youth who are traditionally considered "difficult" or "hard" to serve (runaways, offenders, abuse victims, developmentally disabled, etc.). 3. Ability to accept the challenges posed by "at risk" youth and their families. 4. Program flexibility designed to fit the needs of the individual youth and their family dynamics. 5. Extensive involvement of the whole family in the treatment process. 6. Staff with training and experience to work with a wide range of behavior issues. 7. A Board of Directors and management that are supportive of programmatic needs. 8. An established community resource network involving law enforcement agencies, juvenile courts, traditional and non-traditional education programs, youth employment and training programs, and specialized treatment (e.g. chemical dependency, mental illness, chronic behavior problems, etc.) programs. t HC Youth Services Collaborative Partners: Ad Temp, Yakima School District #7, Sundown M Ranch, DSHS-Family and Child Services, Yakima Valley Fami Workers Clinic, OIC, Yakima County Sheriff's Department, Yakima Police Department, YMCA, YWCA, Memorial Hospital, Providence Health Systems, Crisis Pregnancy Center, Coalition for the Homeless, Yakima, Substance Abuse Coalition, and more. 6. Describe your fiscal management system or plan, including a description of the methods to be used for accounting for expenditures and receipts by fund source. EPIC is currently using the accrual method of accounting and follows generally acepted accounting principles. We have strong internal controls with segregation of duties and accounting policies and procedures that are reviewed yearly by outside auditors and funding sources. EPIC's accounting system is the M.O.M. software (Multiple Operations Management). The method we use for accounting for expenditures and receipts are as follows: • Authorized center based staff produce purchase orders, timesheets, and check requests to ensure vendors and staff receives their pay for services rendered. • These documents are approved by designated key management staff to assure accuracy. • Expenses are coded by referring manning tables and chart of accounts to ensure equitable distributions using space, slots, time, and service months as the basis for allocations. • Billings are prepared and sent in a timely manner for specified contracts. For federal grants EPIC draws down the equivalent of the monthly expenditures from the Federal Payment Management System. Revenues are accrued from billings and monthly expenditures. • Cash receipts are posted to general ledger when payment is received from funding source. 09/14/98 4 EPIC YOUTH SERVICE PROPOSAL FOR COMMUNITY SERVICES FOCUSED ON you7H • Monthly reports are distributed to management staff for review. • Reports are produced in timely manner to funding sources as required. • Audits are conducted as required. 7. If the provider is a 501(c)(3), attach a copy of its most recent financial audit including the management letter. EPIC is a 501(c)(3) provider. (Please see Attachment B, 501(c)(3) letter) 8. Attach a copy of any insurance held by the provider which would cover the proposed programs listed in the RFP. (Please see Attachment C, proof of insurance.) 9. Please provide the name, organization affiliation (if applicable), address, and telephone number of three individuals who have knowledge of your ability to successfully carry out this proposal. Mike Bernazzani, Superintendent, Educational Service District 105 33 South 2nd Avenue, Yakima WA 98902 575-2885 Barbara Hood, Central Washington Regional Director, Providence Health Systems 110 South 9th Avenue, Yakima, WA 98902, 575-5105 Terry Reeder, parent of a youth who successfully participated in the Street Corners Program 328 Naches Avenue, P.O. Box 1015 Neches, WA 989 653-1193 a 09/14/98 5 EPIC YOT„ TH SERVICE PROPOSAL FOR CoNIATUNIT,r SERVICES FOCUSED CH YOUTH II. Project Description 1 Describe the strategic direction(s) (see Attachment A) this program addresses and how the progrram will support this/these strategic directions(s). (See Attachment "H", Collaboration Chart) This proposal primarily addresses strategic direction 2) Support and Develop healthy, stable families. Additional strategic directions supported to varying degrees are 1) Increase youth employment opportunities; 3) create youth mentoring opportunities; 5) Create opportunities for youth to be heard and involved; and, 6) Develop and/or enhance community resources. 2. Support and develop healthy, stable families. EPIC Youth Service's is proposing to provide mediation for at risk youth and their parent(s). The youth and parent(s) will be given the opportunity to have a neutral, third party help them work through surface issues and identify and address core issues that trigger conflict within their family. As part of this process youth will restore their role as a youth and parents will restore their role as parents. Strengthening the individuals creates strong and healthy families. EPIC will provide the professional staff to mediate issues resulting in youth demonstrating disruptive behaviors and family crisis. Mediation will occur between the identified youth and his/her parent(s). Participants will primarily be identified through the Lincoln Youth Center. Mediation will occur at the Lincoln Youth Center at the corner of 3rd Avenue and Lincoln, unless appropriate time slots (for both the youth/parent participants and the mediator) and space (in the center) is not available. In which case, the mediation will occur at the EPIC Youth Services (EYS) office at Hathaway House at 1106 Hathaway Street or at EPIC's Jefferson Child and Family Community Center at 902 East Viola. Both of these locations are within the CDBG target area. This is also an opportunity for a collaborative effort with the schools, other community centers, and possibly the Alley Cats (advertising art). 1. Increase youth employment opportunities. Youth employment opportunities will be increased by their participation in the Youth and Family Mediation Program. Youth will experience skills, techniques and processes used in planning, implementing and evaluating projects by their direct participation in these areas. 3. Create opportunities for youth to be heard and involved. Youth will strategize with EYS staff, Lincoln Youth Center staff and community volunteers to develop a plan to implement the family mediation program. Youth involvement and responsibilities would include marketing the mediation program, organizing the training sessions, establishing a peer mediation bureau, and evaluating outcomes. Successful youth participants will receive training in mediation so that these skills can be shared with their communities and used by them to improve peer relations. Youth leaders will emerge from this process and training and be encouraged to participate in healthy youth, healthy family, healthy community advocacy. These youth leaders will be encouraged to join other youth from the Lincoln Youth Center and collaborating agencies to develop a teen -mentoring program headquartered at the Center. This is also an opportunity for collaborative efforts with other organization that have identified youth leaders in the community. 5. Create youth mentoring opportunities. Youth and parents who successfully completed the mediation process will be trained as peer mediators. They will intrinsically be functioning as peer mentors. EPIC, Lincoln Youth Center, the YWCA, and Yakima Valley Comprehensive Mental Health have all expressed a solid interest in promoting peer mentoring. We have the opportunity through our collaboration with these agencies and organizations, at the Lincoln Youth Center and through this Community Block Grant to advance these efforts beyond the planning stage. This is also an opportunity for a collaborative effort with )cher organization that are working with youth mentors. 09/14/A8 6 EPIC YOUTH SERVICE PROPOSAL FOR. COMMUNITY SERVICES FOCUSED ON YOU= 6. Develop and/or enhance community resources. Through the mediation -training program youth and parent(s) will be taught mediation skills that can then be shared with their extended family, friends, church groups and other community groups. Youth/parent participants will become role models and advocates for healthy families and healthy communities. 2. Briefly describe the long-term outeome(s) to which you believe the proposed program will contribute. ❑ Ynuth and parents) aro strong as individuals within a healthy and whole family (as defined by the individual family). o Youth and parent(s) advocate for youth and family development, positive empowerment of youth, and strong, healthy families in the community. ❑ Youth and parent(s) are actively involved in peer mediation in the community. o A "System of Care" for youth in the target area supporting all aspects of personal development including sports, social activities, personal growth and improvement, mental and physical health and a strong family support network is initiated at the Lincoln Youth Center. 3. What are the short-term outcome(ss) you hope to achieve? (these outcomes must be specific) Through youth and family mediation EPIC hopes to achieve the following outcomes: o Increased nonviolent resolution of disputes between youth and parent(s) o Increased cooperation within the family o An improved home environment for youth with decrease tension and hostility o Increased communication, critical thinking and problem solving skills for youth and parent(s) o Conflict mediation skills are leamed, used and shared by youth and parent(s) o Youth leaders emerge from the mediation process, become youth advocates and peer mentors o A stronger sense self and family unity is developed by youth and parent(s) o Significant contributions are made toward a healthier community 4. What strategies will be employed to achieve the above stated outcomes? EPIC Youth Services will provide rdinllymediation, ds an impartial qualified third person, to L.eIp youth at risk of future involvement with the juvenile justice system and their parent(s) or guardian involved in a dispute reach an informed and mutually acceptable settlement to the issues. EPIC will use the following strategies to accomplish the goals identified in question two above. 09/14/98 7 EP}: YOUTH SERVICE PROPOSAL FOR COMMUNITY SERVICES FOCUSED ON Y OL!` 1 ''&MILY i MEDIATION STRATEGIES ' EPIC Mediator or Staff Potential Community i Youth Partner Volunteer(s) Leaders Agency At Risk Youth and Parent(s) Recruit Community Volunteer(s) X X X 2 Recruit Youth Leaders X X X 3 Identify Key Players and Roles X X X 4 Form Stratethc Plan X X X X 5 Develop & Implement Marketing Plan X X X X 6 Schedule Evaluation Session X X X X 7 Explain Mediation Process & Ground Rules X X X 8 Assess Individual and Family Need X {X} {X} 9 Assess Participants Ability to Cooperate X {X) {X} 10 Conduct Pre -Mediation Survey X {X} {X) X 11 Schedule Mediation Sessions X X X X 12 Participate in Mediation Sessions X {XI {X} X 13 Prepare Written Family Contract X {X} {X) X 14 Mediation Outreach X {X} {X) X 15 Conduct Post -Mediation Survey X {X} {X) X 16 Successfully Complete Family Mediation X {X} {X} X 17 Develop Mediator Training Program X X X X X 18 Schedule Mediation Training X X X X X 19 Conduct Mediation Training X X X X X 20 Successfully Complete Mediation Training X X X X X Establish Mediation Bureau X X X X Conduct Mediation Follow Up Survey X {X} {X) X 23 Conduct Results Mapping of Program X {X} {X} X X 24 Evaluate Program Success X X X X X 25 Provide Peer Mediation in the Community (X) X X X X 26 Repeat Family Mediation Strategies [X] X X X X (X) For initial peer mediation session. [X] If program is funded for the following year. {X} To the degree appropriate for confidentiality EPIC proposes providing youth and family mediations for twenty target area clients (a client being one at risk youth and his/hers parent(s)). Each client would participate in a three month outside mediation program. During the first month each client would attend eight, one to two hour mediation sessions, the second month four sessions, the third month two sessions. In addition to the monthly sessions clients will receive outreach care. The exact time a client will require mediation and outreach will depend on the depth of issues presented and the level of cooperation of the clients; some clients may require more time while others may require less. At a minimum, two times during the twelve-month term of this contract EYS will hold a mediation training session for clients who have successfully completed the mediation program. 09/14/98 8 EPIC. YO UIT Fi SERVICE PROPOSAL FOR COMMUNITY SERVICES FOCUSED SED CN YOUTH 1 FAMILY MEDIATION TIMELINE 1998 I 1999 S 0 N ID IJ IF IMIA 1 M J IJ IA 1 Recruit Community Volunteer(s) 0 0 2 Recruit Youth Leaders 1 0 0 3 Identify Key Players and Roles 0 0 l A `t For Stmt,.,..,. C..11abor.,tions 1 rutin JL1aLGY1G L. . uavvlaLwila — 0 0 1 5 Develop & Implement Marketing Plan 6 Schedule Evaluation Session 0 0 7 Explain Mediation Process & Ground Rules 0 1 0 8 Assess Individual and Family Need 0 0 9 Assess Participants Ability to Cooperate 0 0 10 Conduct Pre -Mediation Survey 0 0 11 Schedule Mediation Sessions 0 0 i 12 Participate in Mediation Sessions 0 0 0 0 13 Prepare Written Family Contract 0 0 14 Mediation Outreach 0 0 0 0 15 Conduct Post -Mediation Survey 0 0 I 16 Successfully Complete Family Mediation A A 17 Develop Mediator Training Program 1 0 0 18 Schedule Mediation Training 0 0 19 nuuUtt Mediation T.a;rlig 0 0 20 Successfully Complete Mediation Training A 21 Establish Mediation Bureau 0 22 Conduct Follow Up Mediation Survey 0 0 23 Conduct Assets Mapping of Program 0 24 Evaluate Program Success 25 Provide Peer Mediation in the Community 110 26 Repeat Family Mediation Strategies 10* 5. How will you demonstrate that the program outcome(s) were achieved and your program goals were met? Include both short-term outcome evaluation measures as well as process measures. (The outcome evaluation measures must be directly linked to the short-term outcomes identified in #2[3].) Two evaluation methods will be used to determine if the family mediation program outcomes were achieved, 1) surveys, and 2) results mapping. EPIC Youth Services (EYS) will administer surveys pre- program participation to evaluate a base level of youth and family issues and assets and post -program to evaluate attitude changes at completion of the 14 family mediation sessions. EYS, volunteers, and youth leaders will administer a survey at three months after program completion to evaluate the level of success maintained by the participants. The survey instrument has not been determined as yet, but would be similar to the McMaster Family Assessment Device or Thomas-Kilmann Conflict Mode Instrument. EYS, volunteers, and youth leaders will prepare Results Maps illustrating the success stones of the program and participants. This and the data collected from the surveys will indicate the level of success the program has achieved with youth and family mediation. At this time peer mediation success will only be evaluated by numbers served. If this program were to be funded in succeeding years, other evaluation measures could be taken. The community volunteers, youth leader, or collaborative agency may choose to develop these evaluation measures if EYS's family mediation program is not funded. 09/14/98 9 EPIC YOUTH SERVICE PROPOSAL FOR COMMUNITY SERVICES FOCUSED ON YOU—T-7 YOUTH AND FAMILY MEDIATION OUTCOMES OUTPUT INITIAL OUTCOMES SHORT-TERM OUTCOMES LONG-TERM OUTCOMES STRATEGIC GOALS EPIC Youth At risk youth and At risk youth and Youth and parent(s) Goal 2 is the Services, volunteers, and youth leaders parent(s) in dispute acquire the knowledge to prevent or decrease parent(s) in dispute want to stop fighting, want increased have quit fighting, they have an improved home primary goal supported Also identify, recruit, and the intensity of future cooperation, environment with supports: provide mediation to at risk youth and disputes non-violently communication, critical thinking, and decreased tension and hostility; and a Goals 1, 3, 5, and 6 to their parent(s). gram receives problems solving stronger family varying Also nily mediation abilities, and have the support network is in degrees (see supports: training skills to prevent or decrease disputes, and they stop fighting place narrative description Section 1.1) FAMILY MEDIATION TRAINING OUTCOMES INITIAL SHORT-TERM LONG-TERM STRATEGIC OUTPUT OUTCOMES OUTCOMES OUTCOMES GOALS Successful Successful Successful A greater number of Goal 5 is the participants of the participants of the participants become at risk youth and primary goal family mediation family mediation family mediation parent(s) stop supported. gram receives program learn how to advocates and provide fighting, the Also nily mediation mediate disputes mediation to members community become supports: training of their peer groups or community, and a greater number of at risk youth and parent(s) in dispute are helped through family mediation healthier and stronger Goals 1, 2, 3, and 6 to varying degrees (see narrative description Section 1.1) 6. Describe how youth will be involved in the design, oversight, implementation, and evaluation of this program. How will community resources be maximized through your program. (For example: Will community members be empowered to act on their own to achieve goals or to solve problems after the program is complete? How will existing community resources or programs be incorporated into program deliver? How will volunteers be used in the development and implementation of the program? How will the target youth population be involved in program development, oversight and/or evaluation? How will program supporters or collaborators be used to leverage the amount of quality [?) of the service you will be providing?) EPIC Youth Services is interested in providing more opportunities for youth to be involved in the issues that affect them. EPIC has as part of its mission statement a line that states "We Believe In...The involvement of families in decisions, which affect their members." Similarly, EPIC Youth Services requires parents be actively involved in the program their youth is a participant of. (See Attachment D, EPIC Mission Statement and Attachment E, Vision Statement developed in 1995). EYS at EPIC Place will promote greater participation of youth involved in the decisions that affect them and in assets development. 0Q114/9A 10 EPIC YOUTH SER,` "?CE -? OPOSA.L FOR COMMUNITY SERVICES FOCUSED ON YO6UTH As part of this project youth will be involved in: O Recruiting community volunteers 0 Recruiting youth leaders O Identifying key players and roles Identifying additional collaborative agencies and organizations Forming a strategic plan Developing and implementing the marketing plan Scheduling mediation sessions Explaining the mediation process and ground rules Assessing Individual and Family Need Assessing Participants Ability to Cooperate Conducting Pre -Mediation Survey Scheduling Mediation Sessions P_rkipating in Mediation Sessions rdl uC.l flaw ly Mediation i vv.a..,�....... Preparing Written Family Contract Mediation Outreach Conducting Post -Mediation Survey O Developing Mediation Training Program Scheduling Mediation Training Conducting Mediation Training Successfully Completing Mediation Training Establishing Mediation Bureau Conducting Mediation Follow Up Survey Conducting Results Mapping of Program Evaluating Program Success Providing Peer Mediation in the Community Facilitating the perpetuation of the family mediation program in the community Advocacy Peer mentoring ©0©@@©©©(00© )0© 7. How and with whom will you be collaborating? Describe the resources, assets, or expertise the collaborators will bring to the project. EPIC strongly supports collaborative endeavors and is a primarily partner in Children's Village. EPIC Youth Services is developing EPIC Place Youth and Family Campus, an innovative new partnering initiative to serve youth and families from all socioeconomic backgrounds and will begin construction later this fall. (See Attachment F, EPIC Place Booklet) EPIC is very interested in partnering with others to best serve the youth of the target area in Yakima by collaborating in the following way: • EPIC is proposing to provide Youth and Family Mediation and Training for youth in crisis and their parent(s), • Central Washington Comprehensive Mental Health (CWCMH) is proposing to provide a Youth Information and Referral Line operated by youth, and • YWCA is proposing to provide advertising and marketing for the Lincoln Youth Center and collaborative programs. YWCA and Central Washington Comprehensive Mental Health will be collaborating in the Domestic Violence Prevention and Training for youth at target area middle and high schools, and at th Lincoln Youth Center. 09/14/9R 11 EPIC YOUTH SERVICE PROPOSAL FOR COMMUNITY SEiICES O C'JSEECYOT.T7E • EPIC is proposing to locate the mediation service at the Lincoln Youth Center EPIC, CWCMH, and the YWCA are proposing to initiate and enhance the services of the Lincoln Youth Center by to providing information, services, and activities to empower youth, aid in positive youth and family relationships and development, and form a stronger, healthier community EP IC's Youth and Family Mediation would empower youth in crisis by enabling them to be active participants in solutions to the issues resulting in family conflict. Lincoln Youth Center is currently working with approximately 60 youth identified as in need of these services. Additionally, youth accessing information through the Youth and Family Information and Referral Line would be made aware of the service. Through this pool of potential participants we feel confident that we will be able to identify 20 youth and families that meet the criteria described in Section 1.4 of this application for inclusion in the program Successful participant youth and parent(s) would receive training to perpetuate the mediation process. From these successful participants youth leaders, peer mentors, and healthy family, healthy community advocates will emerge. CWCMH is proposing to staff an existing Youth Information and Referral Line with two part-time youth. Lincoln Youth Center calendar of events and programs would be listed in addition to other youth activities, services, and programs. Youth would receive information and be referred to youth and family development programs available through the Lincoln Youth Center including the Youth and Family Mediation Program and the Domestic Violence Prevention and Training for Youth Program. We, (the collaborators) have discussed recruiting Davis High School Students to develop and maintain Web Pages for the Youth Information and Referral Line and the Lincoln Youth Center. These linked internet sites would not only make the Youth Line directly accessible from the Lincoln Youth Center Web Page, but also make the Lincoln Youth Center Web Page and calendar directly accessible to Youth Line users. The YWCA is proposing to assist youth through the Lincoln Youth Center develop and implement an ;advertising and marketing plan for the Center and associated programs and services. The advertising and marketing plan would be developed by youth withassistance of experts in these fields. Additionally, YWCA and CWCMH are planning to collaborate through a separate funding source to staff a Domestic Violence Prevention and Training Program at target area schools and the Lincoln Youth Center. Youth in need of this service would also be able to access information on programs available at the Lincoln Youth Center through the Youth Information and Referral Line and Web Page. Youth leaders from the Lincoln Youth Center, successful participants of the Youth and Family Mediation Program and other interested youth receiving information from the Youth Information and Referral Line would serve as youth role models, advocates of healthy peer and family relationships and as peer mentors. In addition to collaborative efforts identified in this section, youth will be active partners in the development of evaluation tools and conducting evaluations, and perpetuating a "System of Care" for youth. This "System of Care", designed to improve youths ability to function in all areas of life, home, school and community, will be in it's infancy stage of development if the above programs are funded through the CDBG grant. Continued collaboration with youth agencies, organizations, and schools will need to be developed and supported in future years to ensure continued success. 09/14/9R 12 EPIC YOUTH SERVICE PROPOSAL FOR COMMUNITY SERVICES :CUSS -7j ON YOUTH III. COST 1. Proposed Expenditures Budget: Enter the estimated costs of the proposed program by funding categories In the first column, indicate the costs which are necessary to run the program and which are to be paid with the CDBG Funds. in the second column, indicate all other resources that will be applied to the program. In � final > _ t__ i t__ L n___-� �� r___---`- L_ �___ the final column, tally the total costs for each category. Round all figures to the 11eG1eSl dollar. Category CDBG Funds Other Resources Total ISalaries 'iiages (.c irectserice & supports Supplies$ Pinfessioi'ial Services'-= Postage MileaaelFares" Meals f........-, - .-. ....;.-._:.$ g ;: Aduerhsiri IMarketirr = Leases/Rentals PrEntiitgl,, -. ; _ -_ - = : -' '-` _ - - $ `2( 24G}..00 $ - = $ $ `` , ' i ` $ - =;=_ :. 6,78-.00 $ 1,200.00 -=_$ -__ $ 600.00 T-$ •- . 500 o of $ ---w220.00 =:` $ 21000.00 1,440.00 `:$ 2500:00 _$, 6,780-.00 $ 1,200.00 _ =:20,240.00 600.00 4"'4 500.00l _-�.., 220.001 - '2;0.00.00 $ 1,240.00 _$- `2,50000 Sub -total $ 20,240.00 $ 16,240.00 $36,480.00' lndii _ :, ,: =' _ _ _ = _ =-$: 4,000;00 - - ' 4,00000 'TOTAL $ 20,240.00 $ 20,240.001 $40,480.00 4. Budget Narrative: Briefly explain all estimated costs presented in the proposed expenditure budget. Please describe in each category how each cost was calculated. The following are some examples for some of the categories within the narrative. You may use these methods for calculation or you may use your own, but please show how each number is determined. F 1'h means Full Time Employee. Show whole dollars only, no cents. ❑ SalariesNVages: 10% of supervisor and clerical support, includes employee benefits ❑ Supplies: Notebooks/binders and pens for participants, general office supplies ❑ Professional Services: Mediator services at $40.00 per hour for 512 hours of direct services. (See following tables) ❑ Postage: Mailing of 400-800 items total (letters, announcements, follow-up notes, reminders, program materials, surveys, etc.), to 60-80 people, at $.32 to $1.20 per item ❑ Mileage and Fares: Reimbursement for staff travel to and from sessions at $.31 per mile ❑ Meals: Lunch/refreshments for participants at mediation training session ❑ Leases/Rentals: Two, eight hour day rental of large conference room for peer mediation training and 512 hours of usage of conference room for mediation sessions ❑ Printing: Printing program and training materials ❑ Indirect: EPIC's approved Federal Indirect Rate of 11% for allocating overhead and administrative cos 09/14/98 13 EPIC YOUTH SERVICE PROPOSAL FOR COMMUNITY SERVICES FOCUSED ON yO f T Professional Services Cost Justification: (Hours per client may vary according to individual family need. -age number of hours per session is 1.5) Mediation Sessions 420 Outreach Hours Month Sessions/Month Hours/Session Hours/Client # of Clients Mediation Hours 1st 8 1.5 12 20 240 2nd 4 1.5 6 20 120 3rd 2 1.5 3 20 60 Total 420 Outreach as needed as needed 4 20 Total 80 Training 2 3 6 Mediation Hours 420 Outreach Hours 80 Training Hours 6 Total Hours 506 Professional $ 20,240.00 Service Cost Total Hours 506 Rate per Hour $ 40.00 Total 09/14/9R 14 EPIC "MU ; "-; SERVICE PRI SAL 1. GR'? COMMUNT`ry SERVICES ATTACHMENT "A" BRIEF BIOGRAPHIES OF KEY STAFF: Executive Director: Ed Ferguson has served in this position with EPIC since 1985 Ed is a graduate of Valparaiso University with a BA Degree in economics and sociology. He also attended two years of graduate study at Portland State University Prior to coming to EPIC, Ed was Executive Director of the Indochinese Cultural and Service Center in Portland Oregon. During Ed's tenure at EPIC, the agency has tripled in size, while program quality has steadily increased, and state-of-the-art facilities have been acquired. Ed currently serves on the Yakima United Way Success by Six Board, chairs the Early Childhood Services Steering Committee, is treasurer for the Association of Therapeutic Child Development Agency Directors, a statewide organization, and serves on the Administrative Board of Children's Village, an innovative new facility for special needs children. Chief Financial Officer (CFO): Wait Abegglen has 18 years of experience as a professional financial Prior t _ EPIC in 1996 was Seattle Mental Health Institute In to manager. to joining EPIC I JPO Waft the CFO for the Seattle Mental Health I II IJUIU IC. 111 addition to Walt's extensive financial management experience in the health field in the Seattle area, he was also the CFO of Synrad, a high tech company in Bothell, WA. Walt spent time in Yakima early on in his career as Assistant Director of Accounting at Yakima Valley Memorial Hospital. Walt has a BA in Business Administration from Washington State University. DevelopmentlMarketing Director: Frank Rowland is a native of the Yakima area. His family has been active in local politics and community service for several generations. After graduating from Selah High, Frank attended Washington State University, receiving a BA in Business with an emphasis on Marketing. Frank joined EPIC in the fall of 1997 after serving as the Youth Director at First Baptist Church of Yakima for seven years. Frank has also served on the staff of Young Life in Yakima. EPIC Youth Service's Director: Debbie Chard has been with EPIC since 1990. With over 15 years of experience helping youth through her teaching, coaching, social work, church youth groups and youth services Debbie brings not only expertise, but also passion and commitment. Debbie has a Masters Degree, majoring in Child and Youth Care from Nova South Eastern University in Florida, a BA from Eastern Washington University, and the Washington Standard Teaching Certificate. Debbie is the local Chairperson of the Washington State Governors Juvenile Justice Committee, and is actively involved in the Northwest Network for Runaway and Homeless Youth. Mental Health Counselor / Social Worker: Marianne (Bammy) Coleman has a Masters of Social Work degree in Child and Family Welfare and a Bachelor of Arts degree in Psychology from the University of Missouri. She was most recently the Children's Crisis Response System Supervisor for Yakima Valley Farm Workers Clinic. Bammy was a crisis response specialist for Evergreen Counseling Center in Hoquiam and a Shelter Home Coordinator for Friends of Youth in Issaquah. She was also an alcohol and drug counselor while participating in a Professional Training Group in Family Therapy at the Family Institute in New Mexico. EPIC Youth Service's Program Supervisor:Scott Hinton is a recent graduate of Central Washington University with a Bachelor Degree in Law and Justice, with related course work in psychology and counseling. Scott has previous leadership and team experience gained during his tour of duty with the United States Navy where he was an Assistant Team Leader / Imagery Analyst involved with Operation Desert Storm. 09/14/g8 17 David & Michelle Higgins Youth Director 305 W. Lincoln Yakima. WA 98902 509-248-2880 Fax 509-248-5207 September 14, 1998 City of Yakima Office of Neighborhood Development 112 South 8th Street Yakima, WA 98901 Dear Review Committee, Please accept this application for funding of the Lincoln Youth Center It is our strong belief that the proposed project will provide vital opportunities between the youth of Central Yakima, programs provided in Yakima and services being offered at EPIC, Central Washington Mental Health, the YWCA and many others. In addition, the proposed project will offer additional information and referrals regarding parenting classes, support groups, youth activities, and other resources aimed at supporting youth and supporting and maintaining healthy families. The proposed project is a collaborative effort between EPIC, the YWCA, Youth on the Move, Lincoln Youth Center, and the Community Information and Referral program of Central Washington Comprehensive Mental Health. As demonstrated in the attached letters of support and the enclosed graph, this partnership is aimed at serving those individuals residing in the designated CDBG area of Yakima. Several strategic directions that will be impacted by this collaborative effort include: - offering employment and mentoring opportunities to youth residing in the CDBG area (strategic direction #1 & #2) - enhancing community resources (strategic direction #6) - increasing the availability of youth activities - supporting and developing healthy and stable families (strategic direction #3) creating opportunities for youth to be heard and involved (strategic direction #5) The Lincoln Youth Center will serve as the gathering point for youth, parents and servicing organizations residing in the CDBG area. Services that will be offered at the Lincoln Youth Center will include EPIC, the YWCA of Yakima and Central Washington Comprehensive Mental Health. Cross promotion will take place highlighting the collaborative effort and availability of services. Sincerely, David Higgins Youth Director Youth on the Move Ken Parsley Senior Pastor Church on the Move 'For further information on collaboration, see grants by EPIC, YWCA, and Central Washington Comprehensive Mental Health. eD'C ® amminummei WORKING WITH CHILDREN YOUTH AND FAMILIES Working Hand in Hand With Children, Youth and Families, EPIC Provides Services to Strengthen Communities. sS7eptember 9, 1998 City of Yakima Office of Neighborhood Development 112 S. Eight Street Yakima, WA 98901 Dear Reviewing Committee: EPIC Youth Services (EYS) is committed to youth development and family unity and has been providing youth services in Yakima for over 19 years. We support the Church on the Move (COM) in their request for funds to staff and supply the Lincoln Youth Center. We have been assured that the Lincoln Youth Center will have no affiliation with the religious body of COM. Youth participating in activities, programs or services through the Lincoln Youth Center will not be subject to religious instruction or be required to belong to COM or any other religious body. The COM is already actively involved in the kinds of things and youth development that many are still talking about. COM has put their money and effort into the youth center. Church on the Move is collaborating with EPIC, Central Washington Comprehensive Mental Health, and the YWCA to provide programs and activities for youth through Lincoln Youth Center. In addition to the leadership development, activities, sports, and socia "tiVn proposed by COM, EPIC is proposing to provide youth and fauly mediation and mediation training, the YWCA is proposing to provide domestic violence prevention and training for youth, and CWCMH is proposing to provide the resources of the Youth Information and Referral Line. These programs and services would be offered in conjunction with and located at the Church On the Move's Lincoln Youth Center. In discussing our individual programs and our collective rolls at the Lincoln Youth Center we discovered that each of these nonprofit agencies and organizations have a common desire to facilitate youth peer mentoring. To varying degrees we each have identified youth leaders and training resources and materials. We feel that youth peer mentoring could be readily initiated at the Lincoln Youth Center through our collaborative efforts. We are looking forward to enhancing our relationship with Church On the Move and the Lincoln Youth Center through this project as well as through possible future collaborative efforts at EPIC Place. If I can be of further assistance please let me know. Development Director P.O. Box 9279 • 2902 Castlevale Road • Suite A • Yakima, WA 98909-0279 Phone (509) 248-3950 • FAX (509) 457-0580 September 14, 1998 Bill Cook Office of Neighborhood Development 112 S 8th St Yakima, WA 98901 Dear Bill, 15 North Neches Avenue Yakima, Washington 98901 (509) 248-7796 The YWCA has a history of supporting the needs of women and their families within the Yakima Valley. That means supporting the needs of the children of those families. It is because of this that I am writing this letter in support of Church on the Move and the Lincoln Youth Center. David Higgins and his staff at Church on the Move have seen not only a need the area of East Yakima but a solution with the Lincoln Youth Center. For youth of ages living within the neighborhoods surrounding the Lincoln Youth Center, the Cent will offer a place for them to go after school and participate in positive activities. Da has shared some of his plans for programs and classes for the Center and it is very exciting to see something like the Lincoln Youth Center being created. It is because of this need that that the YWCA has also offered to partner with Center for promotional purposes in the development of a Youth Media Campaign. V, believe as many youth as possible living in North and SouthEast Yakima need to kno about the Lincoln Youth Center. The YWCA Family Crisis Program will also be working with Comprehensive Mental Health's Sexual Assault program to make presentations to the Lincoln Youth Center peer leadership program on domestic viole and sexual assault. We look forward to working with David Higgins and the Lincoln Youth Cent, They are truly meeting a need with the youth of our community. Sincerely, Patty Dion Executive Director YWCA of Yakima A United Way Agency c e n t r a l washington omprehensive mental health Yakima Center 402 South 4th Ave. PO Box 959 Yakima, WA 98907 509.575 4084 Sunnyside Office 1319 Saul Rd. Sunnyside, WA 98944 509.837.2089 Ellensburg Office 220 West 4th Ave. Ellensburg, WA 98926 509.925.9861 Goldendale Office 112 West Main St. Goldendale, WA 98620 509 773.5801 White Salmon Office 6 North Main St. PO Box 2050 White Salmon, WA 98672 509 493.3400 September 10, 1998 City of Yakima Office of Neighborhood Development 112 South 8th Street Yakima., WA 98901 Dear Review Committee: This is a letter of support for Youth On The Move's request for funding to maintain a Youth On The Move youth center and to hire the needed staff to oversee day-to-day operations of the center. This facility and the programs it will sponsor are greatly needed in our community and would be a vital resource to youth and parents alike. We are also in support and are a part of the collaborative effort being demonstrated by EPIC, the YWCA and Youth On The Move. This outreach will make services more accessible to those in need of such services who are residing in the CDBG target area. We are looking forward to offering information about this facility, and the activities and services it sponsors, to callers using the Community Information and Referral Line. We will also educate Open Line volunteers of the resource, as well as distribute fliers in the community outlining programs offered at the center through the collaborative effort of EPIC, the YWCA, Youth On The Move, and the Community Information and Referral program of Central Washington Comprehensive Mental Health. We look forward to our continued partnership with EPIC, the YWCA and Youth On The Move in striving to support and maintain healthy families, enhance community resources and create opportunities for youth to be heard and involved. With the successful funding of this project, it our hope that youth will be given opportunities to learn, grow and succeed and that services will strengthen the Yakima community as a whole. Sincerely, Rick Weaver Chief Executive Officer Youth Involvement and Direction • Activities • Leadership • Sports • Music • Computer Lab • Education • Job Skills • Socialization The Community (Youth Living in Northeast and Southeast Yakima) Lincoln Youth Center eert 1.-", •-• Li i • ! V ....••• I "m The Lincoln Youth Center / Lincoln Centro De Jovenes The Lincoln Youth Center/Lincoln Centro De Jovenes (LYC) is a community -wide youth education and involvement program sponsored in part by Church on the Move It will be presented throughout the Yakima Valley by a regional _f ti..o: a ndividuals The program is adapted from the One -Eighty program in �7drlllCrsI IILJ VI GIuGIiI,.IGO, UUAIIIGJJGJ, au id iuwv�uuaio. ii�c ,� uuuNay.. ,,...,. the One -Eighty r...y..... �., Tulsa, Oklahoma: A youth engaging and empowering program, authored by Brian Bartel. The Lincoln Youth Center Project is a program designed to support youth by promoting self -empowerment and self- esteem building opportunities, as well as preventing drug and alcohol abuse, teaching anger management training, and creating focus for our areas youth. The Lincoln Youth Center Project will prepare youth to meet these goals through interactive youth education and involvement experiences in which they will: learn creative approaches to deal with life's frustrations and moral dilemmas • learn and utilize effective communication, problem -solving, and conflict resolution skills • resources that identify and direct youth dealing with educational needs, and use skills learned during the programs' events for personal and family growth use positive discipline techniques taught class and sports sessions stand strong in pressure and UISGII.IIII ltl techniques Illd ldtlJ 161Ut�1 16 in 1.i�3� and sports sessions to stand strong �y peerpressure v u„u threatening situations. • build and use a supportive social network within the LYC to affect further planning and goal setting techniques. Outcome measures for these goals are also built into the program model so that results can be measured over time, both nationally, locally, and individlually. The model for this project has been recognized by a number of youth organizations throughout the nation for its innovation and excellence. The Lincoln Youth Center: is an educational program designed to strengthen youth and reduce risk factors for teens, and their families. is appropriate for middle school and high school students as well as children, single mothers and families. is both sport and educationally motivated is a safe environment to "hang out” and spend creative time. is presented in a twelve (12) month format, hroken into four (4) quarters, available five (5) days week, Tuesday - Saturday. is provided in both Spanish and English, and is culturally sensitive. provides child care opportunities. is available to youth regardless of income or ability to pay encourages youth to support each other as they learn and use new life -tools helps youth and their families connect with their community and assist youth as they learn life skills and set goals with the help of this community-based project. The Community Partnership for the Lincoln Youth Center includes, to date, representatives from City Government, business, faith -based organizations and youth organizations. Southeast Community Center; Mission Youth Center: Parks and Recreation; YWCA; Washington State Mental Health; EPIC; Yakima Foursquare Church; Gymnastics Plus; D.S.H.S.; Yakima Police Department; Kids on the Move; YMCA; Youth With A Mission; Yakima Valley BMX Association; Yakima Youth Network; Stone Church; Young Life; Cascade Christian Academy; US Forestry Service; Iglesia en Movimientos; Kids on the Move, Daycare; OIC; Morning Star; Central Washington Scuba Center; Yakima County Sheriff's Dept. We are also working with Providence Health Systems and Plasma centers for inner-city health. With the failing of the Yakima School Levy, it is imperative that we start after-school sports and educational programs by October of 1998. These will be provided in both Spanish and English. It is important to note that youth participating in activities, programs or services within the structure of the Lincoln Youth Center will not be subject to mandatory religious instruction, or be required to belong to, Church on the Move or any other religious body The above programs will allow the Lincoln Youth Center to schedule activities where the greatest needs are in the City of Yakima, as funding allows. 1 Lincoln 3414 N Tieton Drive Yakima, WA 98902 Contact: David Higgins 1998 CDBG Program Project Abstract Youth Center / Lincoln Centro de Jovenes Provider: Church on the Move Offc. (509)248-2880 Fax (509)248-6207 This proposal contributes to the development of a comprehensive youth support continuum in the Yakima Valley The Lincoln Youth Center Project is based on a highly successful model for empowering youth to develop a support network, access to community resources, and to increase goal setting and educational prowess. In addition, the program helps youth to avoid drugs, alcohol, gang activity, and violence. The 12 month mentoring program is based on the One -Eighty working model authored by Brian Bartel. This culturally sensitive and interactive model is based on expanding the youth's strengths. It is estimated that a minimum of 500 - 700 teens and 150 families will be served in 12 months. The target population is 11 - 19 years of age (6th - 12th grade). The Lincoln Youth Center (LYC) began in July of 1998. It was begun as an activity center and safe hang-out on weekends and some week nights for local teens. We were offered the opportunity to apply for this grant to enlarge and enhance the Lincoln Youth Center volunteer base and positively affect lives through an enlarging mentoring base. Currently, the LYC is open three nights a week with a volunteer base of twenty (20) people With the help of the CBDG Grant, the Lincoln Youth Center could be open from 3:00 p.m. - 9:00 p.m. weekdays, and 10:00 a.m. - 4:30 p.m. on Saturdays. It could grow from 20 volunteers to 120 volunteers; from two (2) organizations (Church on the Move and Victory Outreach), to twelve (12) or more organizations collaborating with us to effect the youth of Central Yakima. (EPIC, Central Washington Comprehensive Mental Health, YWCA, OIC, Southeast Community Center, DSHS, Providence Health Systems, Stone Church, Union Gospel Mission Youth Center, Church on the Move, Yakima Police Dept.) Community Need The Lincoln Youth Center/Lincoln Centro de Jovenes / Advisory Committee (10 local youth as seen in Addendum A) and four professional youth volunteers identified the need for a comprehensive youth support center in the Yakima Valley. Members are experienced in the needs of youth and their families in the community, and the issues faced by their peers. Yakima County's population is approximately 202,010 (OFM). There are 68,315 children and adolescents under the age of 20. Thirty-one (31%) percent of the population is of Hispanic ethnicity, 4.7% is Native American, 1.2% African American, 1.4% Asian/Pacific Islander. The advisory panel looked at the demographics and existing youth facilities, and concluded that the Lincoln Youth Center approach would accomplish much to serve and assist youth throughout the Valley. We have also received three (3) studies done by a recent youth forum and two youth coalitions that state: "A Youth Recreation Center and what it would provide is much needed and a top priority in the Yakima Valley." The target population that the Lincoln Youth Center / Lincoln Centro de Jovenes would be addressing is 11 - 19 years of age (6th - 12th grades), even though there are also programs available for children and families. The opportunity this grant provides is releasing dozens of volunteers to affect the youth in the Central Yakima area. It also enables our target population to take ownership in programs and events, oversee them, and see the fruit at their completion. It is important to note that youth participating in activities, programs or services within the structure of the Lincoln Youth Center will not be subject to mandatory religious instruction, or be required to belong to, Church on the Move or any other religious body. Youth on the Move is a three-year old program started by Church on the Move in May of 1995. It is run on a volunteer 2 base of 20 plus people, and has proven to have a great effect with young people. We have seen dozens of teens return to school, complete G.E.D.'s, and graduate high school. There have also been successful mentoring and leadership training opportunities as well as lots of fun activities. The Director of Youth on the Move is David Higgins. Born and raised being involved with youth work has given him substantial practical experience in various youth programs. His involvement has included being a volunteer with MDA's summer camp (volunteer of the year in 1987), helped lead the largest Young Life Club in the nation at that time, After graduating High School in 1988 he completed an intensive internship program (A.I M ) which involved 12 hours a day, 6 days a week of study and practical application. Areas of training included: Youth organizational skills, financial and educational studies, mime, drama, music, puppetry, clowning, anger management, first aid and other areas. From Januarry, 1992 untii March, 1996, David has worked as a 30 hours a week volunteer with Sel ah Foursquare as Youth Director. Servicing 80 - 100 middle school and high school youth a week. He saw a middle school gang dissolve, and a number of youth with serious behavioral problems turn around through his mentoring programs. Since March of 1996, David has been on full-time salary with Church on the Move. During this time he has seen a non-existent program grow to reach 70 - 100 youth a week, most of whom are from broken homes and/or low-income families. With his community involvement such as Fixing Broken Windows, and the Coalition on Youth Crime and Violence, he has seen the need of a localized, neighborhood youth centers. He has also participated as Vice President of the Yakima Youth Network, and has seen it strengthen and double in size and effectiveness in the community. It is from this background that we feel equipped to reach youth in the Valley with support, hope, direction and education for their lives. The Lincoln Youth Center currently uses Quick Books by Macintosh fiscal management system. [see attached pg. 8 for 501 (c) 3 and management letter.] [see attached pg.9 for insurance coverage information.] [see attached pg.10 for YOTM fiscal statement.] The following affiliations have knowledge of our ability to carry out this proposal. Name: Affiliation: Loren House Kwik Lok Corporation Reagan Couch, Pres. FRU Inc. Mr Rod Forrest, Dir.lnternational Child Care Fund Address: 2712 S. 16th Ave. Yakima WA 98903 (ph)248-4770 Ste 630, 732 Summitview Yakima WA 98902 (ph)930-2501 3456 Fraser St. Vancouver B.0 V3V4C4 Canada (ph)(604)873-3621 The Lincoln Youth Center / Lincoln Centro de Jovenes offer a consistent, culturally sensitive youth facility that will not only challenge youth to better themselves, but also provide fun, activities to keep Yakima's youth occupied and out of violent or life -crisis situations. In addition, youth leaders, and adult volunteers encourage interaction and mentoring, and do not merely lecture or organize the event. The model is one of youth empowerment. Information is presented within a relevant framework, and materials, including a number of educational classes that are available in appropriate languages. This model stresses community connectedness and activism by encouraging participants to take individual responsibility, teaching social respect, and volunteer time on a community project. Other strengths of the Lincoln Youth Center, as it has been adapted to fit Valley needs, includes the ability to host classes locally using facilities that are convenient and familiar to youth. Classes are held in the language relevant, facilitated by youth and volunteers of each ethnic community, and scheduled so as not to conflict with school or work responsibilities. Volunteers will provide child care, and fund raising is being sought so that any teen with child-rearing responsibilities will be able to participate regardless of financial status. Outcomes The Lincoln Youth Center/Lincoln Centro de Jovenes will positively impact Yakima City youth in a variety of ways. The program will contribute to the reduction of the following high-risk behaviors: 1. Substance Abuse 2. Violence 3 a. Domestic violence b Gang violence c. Self-inflicted violence 3 Gang Membership 4. Loitering Crimes a. Vandalism b. Shoplifting 5. School Delinquency Long-term outcomes will include the development and retention of healthy individual and community values, expanded knowledge and goal -setting techniques; and personal self-reliance and emotional discipline that will not only affect them, but also those around them. Youth participating in the program will have the ability to make lasting changes in their social skills as well as expectations of themselves and their future Through the Lincoln Youth Center, they will be empowered to make healthier choices based on a foundation of values and goals established in the activities. Through their involvement with the Youth Center, youth should have developed a future action plan to continue improving their personal lifestyle and community involvement. Finally, youth are questioned or interviewed before and after activities to assess needed changes. The pre- and post- interviews assure: 1. Level of participation in activities 2. Frequency of school and family interaction 3. Youth ability to assess and manage anger, deal with frustration, access a support network, and control their own behavior 4. Young persons ability to interact with future goals and dreams - to look at them realistically and with expectation Pre- and post- questionnaires for youth include both short- and long-term outcome measurements of youth interaction and participant satisfaction. Additional data includes the number of participants, and number of activities attended. A summary of the results for each activity will be provided. The program is based on the One -Eighty program developed by Brian Bartel of Tulsa, Oklahoma. Based on past experience with this model, we expect the following quantifiable outcomes: Approximately 70% of youth that come in contact with the Lincoln Youth Center will become involved in an activity within the Center Approximately 75% of these youth will complete the activity they started and be documented positively affected by their involvement. Approximately 95% will be satisfied enough to recommend the program to others. We expect to sponsor in the next 12 months, 12 separate education studies, 9 camp opportunities, 7 separate health clinics, 6 sporting activities, 4 nature appreciation programs, and 9 support groups ready to be activated contingent upon financing. In addition, we expect to sponsor other activities for youth in other areas in the City of Yakima. As currently proposed, the Lincoln Youth Center/Lincoln Centro de Jovenes will reach a minimum of 500 - 700 teens and 150 families, and given an adequate funding level and increasing participation by community members and organizations, we hope to reach at least twice that number. Youth Involvement The Lincoln Youth Center Advisory Committee includes representatives from Eisenhower, Davis and Selah High Schools, Washington and East Valley middle schools, one member from Cascade Christian Academy, a home schooled teen and a freshman at YVCC. Co -leaders and mature leadership qualified youth will be assisting and leading events and activities implemented by Lincoln Youth Center. The mentoring program used by the One -Eighty program involves youth mentoring younger teens and using positive peer pressure to build up and encourage each youth. There will also be a stipend program for youth volunteering in building maintenance, fund raising and organizational volunteering done by the teens that will go towards camps and other activities. The part-time Sports Director will be filled by a local teen, providing skills and people training. We will be collaborating with a number of agencies that involve themselves with youth betterment. The possibilities include linking up the Southeast Community Center's computer lab with the Lincoln Youth Center's computer lab for 4 class participation and student skills training. The Parks and Recreation Department, working together with the Ailey Cats and break dance programs. DSHS and the Lincoln Youth Center will work together to provide free shot clinics to the Central Yakima area children. This could soon include clinics sponsored by Plasma Centers; American Red Cross; Advanced Life Systems; Yakima Police Dept.; Yakima Dental Clinic. Nature awareness experiences would take place with the participation of the US Forestry Service. Working shoulder to shoulder with the Mission Youth Center in providing clothing and food for needy homes, and collaborating with drama programs would also engage youth throughout the year There are other organizations that have approved us for partnering as well, but we are waiting for finalization of the grant process. Proposed Expenditures Budget: [See attached budget proposals] Budget Narrative: Personnel - CDBG one year: 1 director for overseeing development of curriculum; financial responsibility, general volunteer oversight, facility operation and calendaring. ($1,200 /month). 1 PT Yakima teen facility and sports coordinator for 20 hours a week ($600/month). 1 PT volunteer and training coordinator for 20 hours a week ($600/month). Supplies - CDBG: Office - paper, poster board, photocopying, video and photo development, ink ($2,340 annually) Sports - equipment, team uniforms, gas ($1,120). Nature Awareness - Tents, camp fees, camping items ($520 annually). Computer Lab - Paper, ink, internet access ($1,020 annually). Music - books, writing items ($240 annually). Education - Learning material, writing items, notebooks ($760 annually) Postage - CDBG: Semi-monthly fiyers to 200 neighborhood homes advertising upcoming opportunities ($100/month). Telephone - CDBG. Two phones available with call -waiting and answering service ($50/month). Advertising - CDBG: One 1/8 page yellow pages ad. ($60/month). Semi-monthly ad. in Yakima Herald Newspaper ($300/month). 12 radio spots per month, every other month ($60 00/month) Utilities - CDBG Electric, gas, waste, water ($300/month). Printing - CDBG. 800 flyers, monthly newsletter, calender, copying materials, informational flyers (5 - 50 cents/copy) - ($150/month). Subscriptions - CDBG: 2 youth magazines ($12/month). It is our intention that throughout the year we will be pursuing new grants and community fund raising to replace the CDBG Grant moneys by the end of the year Yet, it is absolutely certain that without this start allowed by the CDBG Funding, there will not be a fully operational Lincoln Youth Center in the near future. 5 BUDGET PROPOSAL 6 Acct. Title C.D.B.G. Individual COTM/ fund raising In -Kind Salaries/Wages $28,800.00 $23,400.00 $58,746.24 Personnel Ben. $600.00 Supplies $6,000.00 $1,200.00 $7,250.00 Prof. Services Postage $1,200.00 Telephone $600.00 Meals $1,200 00 Advertising $4,000.00 $2,000.00 $3,000.00 Leases/Rentals $3,000.00 Insurance $1,200.00 Utilities $3,600.00 Repairs/maint. $5,500.00 Printing $1,500.00 $1,500.00 $1,500.00 Dues/Subscript. $150.00 Machinery/Equip. $600.00 $20,000.00 Travel $6,000.00 Other (camp) $7,100.00 $17,150.00 Rent $24,000.00 TOTALS $45,850.00 $7,100.00 $47,650.00 $130,196.24 6 Addendum A Lincoln Youth Center/Lincoln Centro de Jovenes ADVISORY COMMITTEE Name Sex (M/F) Grade School Matt Patterson M 7th East Valley Middle School TraviT...... T...1... M Cth Cascarin (`hrictie,n Academy s Taylor IVI Vlll Vaaa.ctuv VIII lat141I r.....uv.1 oy Sandy Gamboa F 9th Davis High School Isaiah Furrow M 10th Davis High School Chris Force M 11th Cascade Christian Academy Karen Swanson F 12th Home School Sandro Garcia M' 12th Eisonhower High School Alisha _ones F 12th Selah High School Jason Norris M 12th Selah High School Jessica Norris F Freshman Yakima Valley Community College 7 ITEM TITLE: SUBMITTED BY: CONTACT: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. (-1 For Meeting Of: October 20,1998 Contracts for 1998 Community Development Block Grant Community Services Focused on Youth. ok, Director of Community and Economic Development Michael A. Morales, Grants Writer/Compliance Officer 575-3533 SUMMARY EXPLANATION: The Office of Neighborhood Development Services (ONDS) issued two Requests for Proposals (RFP) for Community Services Focused on Youth. The Community Development Block Grant budgeted $100,000 in 1998 for this item. The RFP process was facilitated by the Yakima Coalition on Youth Violence, from which a review committee was formed. The committee used a 100 point scoring system, and ranked proposals by their composite scores. Six proposals were recommended by the YCYV for funding. They are as follows: Organization Yakima County Substance Abuse Coalition Yakima YMCA Yakima YWCA CW Comprehensive Mental Health Project Interim Middle School Sports Program Achievers Youth Mentoring Program Youth Media Campaign Community Information and Referral Program Enterprise for Progress in the Community (EPIC) Youth and Family Mediation Program Church on the Move * Lincoln Youth Center 'Due to federal regulations prohibiting a contract with a religious based organization, a special purpose 501 c 3 corporation must be developed prior to contract execution. Amount $12,000 $7,750 $10,000 $11,628 $20,240 $38,382 The attached resolution authorized the City Manager and City Clerk to execute contracts with the six organizations to complete the projects as approved by the City Council. STAFF RECOMMENDATION: BOARD RECOMMENDATION: COUNCIL AC,11ON: Staff recommends approval. CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES Contracting Organization: CHURCH ON THE MOVE 2. Address: 3414 Tieton Drive Yakima, Washington 98902 3. Phone: 509/248-2880 4. Contact Person: Ken Parsley, Senior Pastor 5. Title of Service or Program being Funded: Lincoln Youth Center 6. Amount of Contract Award: $38,382.00 7. The term of this agreement shall commence upon execution hereof and shall terminate at 12:00 p.m., ///l/ 9/ /n / , unless sooner terminated by either party in accordance with Section XXIII or Section XXV of incorporated Exhibit "A". 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget and work plan as outlined in project proposal, all attached hereto as Exhibit "B" and incorporated herein by this reference. 3) City of Yakima Resolution No. 98- , a copy of which is attached hereto as Exhibit C and incorporated herein by this reference. 9. Final contract payment shall be subject to satisfactory completion of project described in Exhibit B, and satisfaction of all contract terms and conditions as stated in Exhibit "A". This written document and incorporated exhibits constitutes the entire agreement between the parties. IN WITNESS THEREOF t}kie parties have executed this contract as of the day and year in ij ed bel M R.A. yKen P Title ais, Jr.,/ City Manager rsley for CHURCH OST T 1)' MOVE D to ATTEST: City Clerk,x;. Contract No. 98-125 Resolution No. R-98-145 EXHIBIT "A" TERMS AND CONDITIONS I DESIGNATION The City of Yakima, as recipient of a Community Development Block Grant (CDBG) from the U.S. Department of Housing and Urban Development, hereby designates CHURCH ON THE MOVE to undertake, and CHURCH ON THE MOVE hereby agrees to undertake that certain community development or housing assistance project described in Exhibit "B", Scope of Work. II SUB -GRANT A. NOTICE TO PROCEED No work on the project shall occur prior to or without written approval from the City of Yakima Office of Neighborhood Development Services (ONDS) shall furnish CHURCH ON THE MOVE with written notice to proceed upon release of funds from HUD related to the project pursuant to 24 CFR Part 58. B. AMOUNT OF GRANT The City hereby sub -grants to CHURCH ON THE MOVE $38,382.00 for said project. III GENERAL BUDGET PROVISIONS CHURCH ON THE MOVE agrees to the following provisions in satisfying the terms and conditions of this contract: A. PAYMENT AND DISBURSEMENTS Disbursements by the City of Yakima from this contract/grant award shall be on a reimbursement basis covering actual expenditures by CHURCH ON THE MOVE or obligation of CHURCH ON THE MOVE currently due and owing, but not paid. Disbursements shall be limited to allowable costs and so shall be made upon the occurrence of all the following, in addition to any other conditions contained herein or in the special conditions: 1. Receipt by the City of Yakima ONDS of a written reimbursement request on forms provided by the City of Yakima ONDS supported by copies of vouchers, invoices, salary and wage summaries, or other acceptable documentation; and 2. Determination by the City of Yakima ONDS that the expenditures or obligations for which reimbursement is sought constitute allowable costs under the principles set forth in Federal Management Circular 74-4 "eligible costs under the Community Development Block Grant Program" and come within the Project Budget. B. No payment shall be made for any service rendered by CHURCH ON THE MOVE except for services within the scope of a category set forth in the budget in Exhibit "B" of this Contract, and all funds received must be used for service as identified in Exhibit "B" of this Contract. 1. CHURCH ON THE MOVE shall submit to the City of Yakima ONDS a written request for approval of budget revision when a proposed revision would result in an increase or decrease of ten percent (l00) or more in an approved budget subject category. Written budget revision approval must be received by CHURCH ON THE MOVE prior to CHURCH ON THE MOVE incurring any expenditures against the revised budget sub -object categories. 2. When the revision of CHURCH ON THE MOVE budget does not exceed ten percent (l00) of an approved budget sub -object category, CHURCH ON THE MOVE must submit a revised budget to the City of Yakima ONDS prior to the submittal of claims against the budget. IV COMMENCEMENT OF WORK The City of Yakima ONDS shall furnish CHURCH ON THE MOVE with written notice to proceed upon release of funds from HUD related to the project. No work on the project shall occur prior to the notice to proceed without written approval from the City of Yakima ONDS. V BILLING PROCEDURES A. CHURCH ON THE MOVE shall submit monthly written claims for reimbursement of services performed under this contract in the manner prescribed in paragraph III above, and as prescribed by the City of Yakima ONDS. VI LOCAL FINANCIAL SUPPORT The sub -grant shall not be utilized to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of such assistance. VII BUDGET SURPLUS CHURCH ON THE MOVE agrees that funds determined by the City of Yakima ONDS to be surplus at the end of the project within the budget of this Contract will be subject to cancellation by the City of Yakima ONDS and may be negotiated if they are to be included in future contracts. VIII COMPLIANCE WITH LAWS A. GENERAL CHURCH ON THE MOVE, in performance of this Contract, agrees to comply with all applicable Federal, State and Local Laws and ordinances, and the rules and regulations promulgated by the U.S. Department of Housing and Urban Development, including, but not limited to, Federal CDBG Regulations and other policies and guidelines established by the City of Yakima ONDS. B. PROCUREMENT AND CONSTRUCTION OR REPAIR PROJECT REQUIREMENTS The following federal provisions may apply, among others, to this contract: 1. Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and 24 CFR 570.601 (Discrimination prohibited). 2. The Lead Based Paint Poisoning Prevention Act, 42 USC Section 4831 et seq., and HUD regulations implementing the Act, 24 CFR Part 35, where, residential structures are involved. CHURCH ON THE MOVE shall provide whatever assistance is necessary to enable the City of Yakima's Building Official to carry out its inspection and certification responsibility under those regulations. 3. Historic and Archaeological Preservation requirements as set forth in 24 CFR Section 570.604.36 CFR Part 800, RCW 27.44.010 (Native American Burial Law), RCW 27.53.010-.090 (Protection of Archaeological Resources), and RCW 43.51.750-.820 (Preservation of Historic Properties). 4. Architectural Barriers Act of 1968 as amended, 42 USC Section 4151 et seq., implementing regulations, and Chapter 70.92 RCW. 5. Clean Air Act as amended, 42 USC Section 1857 et seq; Water Pollution Control Act, as amended, 33 USC Section 1251 et seq.; and Environmental Protection Agency regulations, 40 CFR Part 15. 6. Section 3 of the Housing and Urban Development Act of 1968 (12 USC Section 1701u) and 24 CFR Part 135 (Employment opportunities for project area businesses and low income persons). 7. Contract Work Hours and Safety Standards Act, 40 USC Sections 327-333, (Overtime Compensation). 8. Davis -Bacon Act, as amended, 40 USC Sections 276a 276a-5, and RCW Chapter 3-12 (Prevailing Wage Rates) . 9. Attachment 0 of the Office of Management and Budget Circular, A-102 (Procurement Standards) and Federal Management Circular, FMC 74-4. 10. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and regulations contained in 24 CFR Parts 42 and 570. 11. Title VI of the Civil Rights Act of 1964 (P.L. 88- 352) as amended, and HUD regulations with respect thereto including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, CHURCH ON THE MOVE shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex, or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon, and providing that CHURCH ON THE MOVE, the County, and the United States are beneficiaries of and entitled to enforce such covenant. CHURCH ON THE MOVE, in undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. 12. Age Discrimination Act of 1975 (24 CFR 146). 13. Fair Housing Act (24 CFR 100, CFR 107 and 24 CFR 1) 14. Housing Quality Standards (24 CFR 882.109). 15. WBE/MBE (24 CFR 85 .36 (e)) . 16. ENVIRONMENTAL REVIEW A. NEPA The City of Yakima ONDS retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which the City of Yakima ONDS may require CHURCH ON THE MOVE to furnish data, information and assistance for the City's review and assessment in determining whether the City must prepare an Environmental Impact Statement. B. SEPA The Contract Organization retains responsibility for fulfilling the requirements of the State Environmental Policy Act and regulations and ordinance adopted thereunder. C. COMPLIANCE AS PRE -CONDITION Performance by either the City of Yakima ONDS or CHURCH ON THE MOVE under this Agreement shall be contingent upon satisfaction of all applicable requirements of the National and State Environmental Policy Acts. IX NON-DISCRIMINATION IN EMPLOYMENT A. The City of Yakima is an Equal Opportunity Employer. B. CHURCH ON THE MOVE agrees that it shall not discriminate against any employee or applicant on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of a sensory, mental or physical handicap. Such action shall include, but not be limited to: employment, upgrading, demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and programs for training including apprenticeships. CHURCH ON THE MOVE specifically agrees to abide by the Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and HUD Anti Discrimination Requirements, 24 CFR 570.601. X NON-DISCRIMINATION IN CLIENT SERVICES A. CHURCH ON THE MOVE agrees to affirmatively market units made available through this contract (24 CFR 92.352), and shall not, on the grounds of race, color, sex, religion, national origin, creed, marital status, or age: 1. Deny a qualified individual any facilities, financial aid, services or other benefits provided under this Contract; 2. Provide any service(s) or other benefits to a qualified individual which are different, or are provided in a different manner, from those provided to others under this Contract; separate treatment in any manner related to his receipt of any service(s) or other benefits provided under this Contract; 3. Deny any qualified individual an opportunity to participate in any program provided by this Contract through the provision of service(s) or otherwise, or will afford him an opportunity to do so which is different from that afforded others under this Contract. B. CHURCH ON THE MOVE shall abide by all provisions of Section 504 of the HEW Rehabilitation Act of 1973 prohibiting discrimination against handicapped individuals either through purpose or intent. C If assignment and/or subcontracting has been authorized, said assignment or subcontract shall include appropriate safeguards against discrimination in client services binding upon each contractor or subcontractor. CHURCH ON THE MOVE shall take such action as may be required to ensure full compliance with the provisions of this clause, including sanctions for noncompliance. XI LICENSING AND PROGRAM STANDARDS CHURCH ON THE MOVE agrees to comply with all applicable Federal, State, County and Municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals, and any other standards or criteria as described in the Contract to assure quality of services. XII MONITORING AND ACCESS TO RECORDS A. CHURCH ON THE MOVE agrees that City may carry out monitoring and evaluation activities so as to ensure compliance by CHURCH ON THE MOVE with this agreement, with the CDBG Compliance Documents, and with all other laws, regulations, and ordinances related to the performance hereof. CHURCH ON THE MOVE agrees to provide City with any data determined by City to be necessary for its effective fulfillment of its monitoring and evaluation responsibilities. B. At any reasonable time and as often as City may deem necessary, CHURCH ON THE MOVE shall make all of its records available to City, HUD, the Comptroller General of the United States, or any of their authorized representatives, and shall permit City, HUD, the Comptroller General of the United States, or any of their authorized representatives to audit, examine, and make excerpts and/or copies of same. CHURCH ON THE MOVE records shall include, but shall not be limited to, the following: payroll, personnel and employment records; procurement bidding documents; contracts; sales closing statements; and invoices. C. The Contract Organization shall be required to make reasonable changes in the services as completed or to be completed if said services fall below the standards and specifications set forth in the Special Terms and Conditions, Project Description, or Statement of Work. XIII SAFEGUARDING OF CLIENT INFORMATION The use or disclosure by any party of any confidential information concerning a recipient or client for any purpose not directly connected with the City's or the Contractor's responsibilities with respect to services provided under this Contract is prohibited except on written consent of the recipient or client, his/her attorney or his/her responsible parent or guardian or as otherwise provided by law. XIV ASSIGNMENT AND/OR SUBCONTRACTING CHURCH ON THE MOVE shall not assign or subcontract any portion of the services provided within the terms of this Contract without obtaining prior written approval from the City. All terms and conditions of this Contract shall apply to any approved subcontract or assignment related to the Contract. XV STANDARDS FOR FISCAL ACCOUNTABILITY A. CHURCH ON THE MOVE agrees to provide project line item draw requests, annual verification of rents, annual audited financial statement to compare income and expenses, records, documents and accounting procedures which accurately reflect all direct and indirect costs related to the performance of this Contract. Such fiscal books, records, documents, reports and other data shall be retained in a manner consistent with the "Budgeting, Accounting, Reporting System for Counties and Cities, and Other Local Governments", hereinafter referred to as "BARS", as issued by the Office of State Auditor, State of Washington. CHURCH ON THE MOVE further agrees that the City of Yakima ONDS shall have the right to monitor and audit the fiscal components of the organization to insure that actual expenditures remain consistent with the terms of this Contract. CHURCH ON THE MOVE shall retain all books, records, documents and other material relevant to the Contract for seven (7) years after settlement of this Contract. CHURCH ON THE MOVE agrees that the City of Yakima, the U.S. Department of Housing and Urban Development, the Washington State Auditor, or their designees, shall have full access to and a right to examine any of said materials at all reasonable times during said period. B. CHURCH ON THE MOVE agrees that any contributions or payments made for services furnished under this agreement shall be used for the sole benefit of this program. XVI PROGRAM PROPERTY Any personal property having a useful life of more than one year and purchased wholly or in part with sub -grant funds at a cost of three hundred dollars ($300) or more per item, shall upon its purchase or receipt become the property of the City of Yakima and/or federal government. Final ownership and disposition of such property shall be determined under the provisions of Attachment N of OMB, A-102. CHURCH ON THE MOVE shall be responsible for all such property, including its care and maintenance, and shall comply with the following procedural requirements: 1. Property records shall be maintained accurately and provide for: A description of the property; manufacturer's serial number or other identification number; acquisition date and cost; source of the property; percentage of CDBG funds used in the purchase of property; location, use, and condition of the property. 2. A physical inventory of property shall be taken and the results reconciled with the property records at least once,every two years to verify the existence, current utilization, and continued need for the property. 3. A control system shall be in effect to insure adequate safeguards to prevent lose, damage, or theft to the property. Any loss, damage, or theft of the property shall be investigated and fully documented. 4. Adequate maintenance procedures shall be implemented to keep the property in good condition. 5. If CHURCH ON THE MOVE elects to capitalize and depreciate such non -expendable personal property in lieu of claiming the acquisition cost as a direct item of cost, title to such property shall remain with CHURCH ON THE MOVE. An election to capitalize and depreciate or claim acquisition cost as a direct item of cost shall be irrevocable. 6. Non -expendable personal property purchased by CHURCH ON THE MOVE under the terms of this Contract, in which title is vested in the City of Yakima or Federal Government shall not be rented, loaned, or otherwise passed to any person, partnership, corporation, association or organization without the prior express approval of the City of Yakima ONDS. 7. Any non -expendable personal property furnished to, or purchased by, CHURCH ON THE MOVE, title to which is vested in the City of Yakima ONDS or federal government shall, unless otherwise provided herein or approved by the Contracting Officer, be used only for the performance of activities defined in this Contract. 8. As a condition prerequisite to reimbursement for the purchase of non -expendable personal property, title to which shall vest in the City of Yakima ONDS or federal government, CHURCH ON THE MOVE agrees to execute such security agreements and other documents as shall be necessary for the City of Yakima ONDS or federal government to perfect its interest in such property in accordance with the "Uniform Commercial Code Secured Transactions" as codified in Article 9 of RCW Chapter 62A. 9. CHURCH ON THE MOVE shall be responsible for any loss or damage to the property of the City of Yakima ONDS or federal government (including expenses entered "hereunto) which results from negligence, willful misconduct, or lack of good faith on the part of CHURCH ON THE MOVE to maintain and administer in accordance with sound management practices that property, to ensure that the property will be returned to the City of Yakima ONDS or federal government in like condition to that in which condition the property was acquired by purchase, fair wear and tear accepted. XVII RELATIONSHIP OF THE PARTIES The parties intend that an independent contractor/city relationship will be created by this Contract. The City of Yakima ONDS is interested only in the results to be achieved, the implementation of services will lie solely with CHURCH ON THE MOVE. No agent, employee, or representatives of CHURCH ON THE MOVE shall be deemed to be an employee, agent, servant or representative of the City of Yakima for any purpose, and the employees of CHURCH ON THE MOVE are not entitled to any of the benefits the City of Yakima provides for City Employees. CHURCH ON THE MOVE will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, subcontractors, or otherwise during the performance of this Contract. XVIII TAXES AND ASSESSMENTS Contractor shall be solely responsible for and shall pay all taxes, deductions, and assessments, including but not limited to, sales tax, federal income tax, FICA, social security tax, assessments for unemployment and industrial injury insurance, and other deductions from income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, Contractor shall pay the same before it becomes due. XIX QUARTERLY REPORT CHURCH ON THE MOVE agrees to submit a written quarterly report outlining the progress towards completion of activities included in Exhibit B, to the City of Yakima. XX INSURANCE ❑ A. COMMERCIAL LIABILITY INSURANCE On or before the effective date of this Agreement, the Contractor°shall provide the City with a certificate of insurance as proof of liability insurance in the amount of One Million Dollars ($1,000,000.00) that clearly states who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Said policy shall be in effect for the duration of this Agreement. The policy shall name the City, its elected officials, officers, agents and employees as additional insured, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initiated by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. The Contractor shall also provide the City with a true and correct copy of the said insurance policy on or before the effective date of this Agreement. ❑ B. AUTOMOBILE LIABILITY Contractor agrees to carry auto insurance for injuries and damages caused by contractor -owned vehicle job site. Automobile liability: $1,000,000 combined single limit bodily injury and property damage. ❑ C. DIRECTORS AND OFFICERS LIABILITY INSURANCE The Contractor shall obtain Directors and Officers Liability insurance policy with a minimum limit of One Million Dollars ($1,000,000.00) and a maximum retention of Five Thousand Dollars ($5,000.00). On or before the effective date of this Agreement, the Contractor shall provide the City with a true and correct copy of said insurance policy. The definition of insured under said policy shall include the Contractor, its individual directors, officers, trustees, employees, and volunteers. Said policy shall have a retroactive date on or before the effective date of this Agreement. Coverage under said policy shall remain in full force and effect for a three (3) year period after the expiration/termination date of this Agreement with the same retroactive date either through renewal policies or "tail" coverage on the current policy. ❑ D. PERFORMANCE AND PAYMENT BOND A Performance Bond for 100% of the contract price to secure fulfillment of all of the contractor's obligations under this contract. ❑ E. FIDELITY BOND Employee Dishonesty coverage or a fidelity bond will be obtained in the amount of $ . The policy will cover claims resulting from employee theft of money associated with the performance of this contract. The policy will be written on a blanket basis covering all employees, or upon prior approval by the City, on those employees having access to funds. A copy of the policy will be furnished to the City. F. WORKERS' COMPENSATION The Contractor agrees to pay all premiums provided for by the Workman's Compensation Act of the State of Washington. Evidence of the contractors workers' compensation coverage will be furnished to the City. The contractor holds the City harmless for any injury or death to the contractor's employees while performing this contract. XXI INDEMNIFICATION All services to be rendered or performed under this Contract will be performed or rendered entirely at CHURCH ON THE MOVE's own risk and CHURCH ON THE MOVE expressly agrees to indemnify the City of Yakima and all of its officers, agents, employees, or otherwise, from any and all liability, loss or damage they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs, or judgements against which result from, arise out of, or are in any way connected with the services to be performed by CHURCH ON THE MOVE under this Contract. XXII HOLD HARMLESS All services to be rendered or performed under this Contract will be performed or rendered entirely at CHURCH ON THE MOVE's own risk and CHURCH ON THE MOVE expressly agrees to indemnify and hold harmless the City of Yakima and all of its officers, agents, employees, or otherwise, from any and all liability, loss or damage, inducing reasonable cost of defense they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs or judgements against the City of Yakima which result from, arise out of, or are in any way connected with the services to be performed by CHURCH ON THE MOVE under this Contract. XXIII CONTRACT. TERMINATION AND CLOSE OUT If CHURCH ON THE MOVE fails to comply with the terms and conditions of this Contract, the City of Yakima ONDS may pursue such remedies as are legally available including but not limited to, the termination of this Contract in the manner specified herein. A. TERMINATION FOR CAUSE If CHURCH ON THE MOVE fails to comply with the terms and conditions of this Contract and any of the following conditions exist: 1. The lack of compliance with the provisions of this Contract are of such scope and nature that the City of Yakima ONDS deems continuation of this Contract to be substantially non -beneficial to the public interest; 2. CHURCH ON THE MOVE has failed to take satisfactory corrective action as directed by the City of Yakima ONDS or its authorized representative within the time specified by same; 3. CHURCH ON THE MOVE has failed within the time specified by the City of Yakima ONDS or its authorized representative to satisfactorily substantiate its compliance with the terms and conditions of this Contract, then: The City of Yakima ONDS may terminate this contract in whole or in part, and thereupon shall notify CHURCH ON THE MOVE of the termination, the reasons therefore and the effective date provided such effective date shall not be prior to notification to CHURCH ON THE MOVE. After this effective date, no charges incurred under any terminated portions are allowable. B. TERMINATIONS ON OTHER GROUNDS This Contract may also be terminated in whole or in part by mutual agreement of the parties. C. TERMINATION FOR WITHDRAWAL. REDUCTION OR LIMITATION OF FUNDING In the event that funding from the Federal government is withdrawn, reduced or limited in any way after the effective date of this contract, and prior to its normal completion, the City of Yakima ONDS may summarily terminate this Contract as to the funds reduced or limited, notwithstanding any other termination provision of this contract. If the level of funding so reduced or limited is so great that the City of Yakima OND deems that the continuation of the program covered by this contract is no longer in the best interest of the public, the City of Yakima ONDS may summarily terminate this contract in whole notwithstanding any other termination provisions of this contract. Termination under this Section shall be effective upon receipt of written notice by CHURCH ON THE MOVE or its representative. The City of Yakima ONDS agrees to promptly notify CHURCH ON THE MOVE of any proposed reduction in funding by Federal or other officials. CHURCH ON THE MOVE agrees that upon receipt of such notice it shall take appropriate and reasonable action to reduce its spending in the affected funding area so that expenditures do not exceed the funding level which would result if said proposed reduction became effective. This agreement may further be terminated by the City of Yakima upon written demand by the City of Yakima ONDS for assurances that the terms of the Project Description are being timely complied with, if such assurances are not made to the City's satisfaction within thirty (30) days of the date of such written demand. D. CLOSE-OUT In the event that this Contract is terminated in whole or in part for any reason, the following provisions shall apply: 1. Upon written request by CHURCH ON THE MOVE, the City of Yakima shall make or arrange for payment to CHURCH ON THE MOVE of allowable reimbursable costs not covered by previous payments; 2. CHURCH ON THE MOVE shall submit within thirty (30) days after the date of expiration of this Contract, all financial, performance and other reports required by this Contract, and in addition, will cooperate in a program audit by the City of Yakima or its designee. 3. In the event a financial audit has not been performed prior to close-out of this Contract, the City of Yakima ONDS retains the right to withhold a just and reasonable sum from the final payment to CHURCH ON THE MOVE after fully considering the recommendation on disallowed costs resulting from the final audit. XXI COVENANT AGAINST CONTINGENT FEES The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established commercial or selling agency maintained by the Contractor for the purpose of securing business. The City of Yakima ONDS shall have the right, in the event of breach of this clause by the Contractor, to annul this Contract without liability or, in its discretion, consideration or to deduct from the Contract price or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee. XXV CONFLICT OF INTEREST The City may, by written notice to the Contractor: A. Terminate the right of the Contractor to proceed under this Contract if it is found, after due notice and hearing, by the City that gratuities in the form of entertainment, gifts, or otherwise offered or given by the Contractor, or agent or representative of the Contractor, to any officer or employee of the City of Yakima, with a view towards securing this Contract or securing favorable treatment with respect to the awarding or amending or the making of any determination, with respect to this contract. B. In the event this Contract is terminated as provided (A) above, the City of Yakima shall be entitled to pursue the same remedies against the Contractor as it could pursue in the event of a breach of the Contract the Contractor. The rights and remedies of the City of Yakima provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which the City of Yakima makes any determination under this clause shall be an issue and may be reviewed as provided in the "Disputes" clause of this Agreement. XXVI RIGHTS IN DATA The City of Yakima ONDS may duplicate, use and disclose in any manner and for any purposes whatsoever, and have others so do, all data delivered under this agreement. The contractor hereby grants to the City of Yakima, a royalty free, non-exclusive, and irrevocable license to publish, translate, reproduce, deliver, perform, dispose of, and to authorize others to do so, all data now or hereinafter covered by copyright: Provided, that with respect to data not originated in the performance of this contract such license shall be only to the extent that the Contractor has the right to grant such license without becoming liable to pay compensation to others because of such grant. The Contractor shall exert all reasonable effort to advise the City of Yakima ONDS, at the time of delivery of data furnished under this agreement, of all invasions of the right of privacy contained therein and of all portions of such data copied from work not composed or produced in the performance of this agreement and not licensed under this clause. The Contractor shall report to the City of Yakima ONDS, promptly and in written detail, each notice or claim of copyright infringement received by the Contractor with respect to all data delivered under this agreement. The Contractor shall not affix any restrictive markings upon any data, and if such markings are affixed, the City of Yakima ONDS shall have the right at any time to modify, remove, obliterate, or ignore such markings. XXVII RULE OF CONSTRUCTION In the event of an inconsistency in this contract/grant award unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: 1. Appropriate provisions of state and federal statutes and regulations including HUD CDBG Regulations. 2. General Terms and Conditions (Exhibit A). 3. Those attachments incorporated by reference herein, including the statement of work/project description, approved HUD grant budget, in the order in which attached, and 4. Any other provisions whether incorporated by reference herein or otherwise provided that nothing herein shall be construed as giving preference to provisions of this contract/grant award over any provisions of law. XXVIII VENUE STIPULATION This Contract has been and shall be construed as having been entered into and delivered within the State of Washington, and it is mutually understood and agreed by each party hereto that this Contract shall be governed by laws of the State of Washington, both as to interpretation and performance. Any action at law, suite in equity, or judicial proceeding for the enforcement of this Contract or any provisions thereof, shall be instituted and maintained only in any of the courts of competent jurisdiction at Yakima in Yakima County, Washington. XXIX MODIFICATION Either party may request changes in this Contract, however, no change or addition to this Contract shall be valid or binding upon either party unless such change or addition be in writing, and executed by both parties, except budget adjustments as specified in Section IV of this Contract. XXX SEVERABILITY It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held by the courts to be illegal, the validity of the remaining provisions shall not be affected; and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statutory provision of the United States or the State of Wshington, said provision which may conflict, therewith, and shall be deemed modified to conform to such statutory provision. XXXI PROGRAM INCOME Any program income shall be accounted for by the Contractor, over the contract time period, shall be reported to the City. Income is to be used to continue or benefit the program, as determined by the intent and purpose of the project. XXXII CONFLICT OF INTEREST No member, officer, or employee of the City of Yakima, or CHURCH ON THE MOVE, or assignees or agents, no member of the governing body of the City of Yakima, and no other public official of the City of Yakima or such other localities who exercises any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with a City of Yakima CDBG funded program. XXXIII RETURN OF CDBG FUNDS CHURCH ON THE MOVE shall return to the City all monies provided hereunder by the City to CHURCH ON THE MOVE if any of the following occur: 1. CHURCH ON THE MOVE materially changes the primary purpose and scope of the CDBG Project as described on Exhibit "B" to the contract; or XXXIV PROJECT PROCEEDS CDBG funds provided by the City of Yakima to CHURCH ON THE MOVE shall be repaid to the city at no interest from project cash flow if and to the extent that annual net operating income to CHURCH ON THE MOVE (after project operating expense) exceeds ten (10) percent of CHURCH ON THE MOVEs investment in the project. Lincoln Youth Center David & Michelle Higgins Youth Director 305 W. Lincoln Yakima WA 98902 509-248-2880 Fax 509-248-5207 September 14, 1998 City of Yakima Office of Neighborhood Development 112 South 8th Street Yakima, WA 98901 Dear Review Committee, Please accept this application for funding of the Lincoln Youth Center. It is our strong belief that the proposed project will provide vital opportunities between the youth of Central Yakima, programs provided in Yakima and services being offered at EPIC, Central Washington Mental Health, the YWCA and many others. In addition, the proposed project will offer additional information and referrals regarding parenting classes, support groups, youth activities, and other resources aimed at supporting youth and supporting and maintaining healthy families. The proposed project is a collaborative effort between EPIC, the YWCA, Youth on the Move, Lincoln Youth Center, and the Community Information and Referral program of Central Washington Comprehensive Mental Health. As demonstrated in the attached letters of support and the enclosed graph, this partnership is aimed at serving those individuals residing in the designated CDBG area of Yakima. Several strategic directions that will be impacted by this collaborative effort include - offering employment and mentoring opportunities to youth residing in the CDBG area (strategic direction #1 & #2) - enhancing community resources (strategic direction #6) - increasing the availability of youth activities - supporting and developing healthy and stable families (strategic direction #3) - creating opportunities for youth to be heard and involved (strategic direction #5) The Lincoln Youth Center will serve as the gathering point for youth, parents and servicing organizations residing in the CDBG area. Services that will be offered at the Lincoln Youth Center will include EPIC, the YWCA of Yakima and Central Washington Comprehensive Mental Health. Cross promotion will take place highlighting the collaborative effort and availability of services. Sincerely, David Higgins Youth Director Youth on the Move Ken Parsley Senior Pastor Church on the Move 'For further information on collaboration, see grants by EPIC, YWCA, and Central Washington Comprehensive Mental Health. e pi mom imannimmemiin WORKING WITH CHILDREN YOUTH AND FAMILIES Working Hand in Hand With Children, Youth and Families, EPIC Provides Services to Strengthen Communities. September 9, 1998 City of Yakima Office of Neighborhood Development 112 S. Eight Street Yakima, WA 98901 Dear Reviewing Committee: EPIC Youth Services (EYS) is committed to youth development and family unity and has been providing youth services in Yakima for over 19 years. We support the Church on the Move (COM) in their request for funds to staff and supply the Lincoln Youth Center. We have been assured that the Lincoln Youth Center will have no affiliation with the religious body of COM. Youth participating in activities, programs or services through the Lincoln Youth Center will not be subject to religious instruction or be required to belong to COM or any other religious body. The COM is already actively involved in the kinds of things and youth development that many are still talking about. COM has put their money and effort into the youth center. Church on the Move is collaborating with EPIC, Central Washington Comprehensive Mental Health, and the YWCA to provide programs and activities for youth through Lincoln Youth Center. In addition to the leadership development, activities, sports, and socialization proposed by COM, EPIC is proposing to provide youth and family mediation and mediation training, the YWCA is proposing to provide domestic violence prevention and training for youth, and CWCMH is proposing to provide the resources of the Youth Information and Referral Line. These programs and services would be offered in conjunction with and located at the Church On the Move's Lincoln Youth Center. In discussing our individual programs and our collective rolls at the Lincoln Youth Center we discovered that each of these nonprofit agencies and organizations have a common desire to facilitate youth peer mentoring. To varying degrees we each have identified youth leaders and training resources and materials. We feel that youth peer mentoring could be readily initiated at the Lincoln Youth Center through our collaborative efforts. We are looking forward to enhancing our relationship with Church On the Move and the Lincoln Youth Center through this project as well as through possible future collaborative efforts at EPIC Place. If I can be of further assistance please let me know. Development Director P.O. Box 9279 • 2902 Castlevale Road • Suite A • Yakima, WA 98909-0279 Phone (509) 248-3950 • FAX (509) 457-0580 T'i InIVCA of Yakima September 14, 1998 Bill Cook Office of Neighborhood Development 112S8th St Yakima, WA 98901 Dear Bill, 15 North NachesAvenue Yakima, Washington 98901 (509) 248-7796 The YWCA has a history of supporting the needs of women and their families within the Yakima Valley. That means supporting the needs of the children of those families. It is because of this that I am writing this letter in support of Church on the Move and the Lincoln Youth Center. David Higgins and his staff at Church on the Move have seen not only a need the area of East Yakima but a solution with the Lincoln Youth Center. For youth of ages living within the neighborhoods surrounding the Lincoln Youth Center, the Ceni will offer a place for them to go after school and participate in positive activities. Da has shared some of his plans for programs and classes for the Center and it is very exciting to see something like the Lincoln Youth Center being created. It is because of this need that that the YWCA has also offered to partner with Center for promotional purposes in the development of a Youth Media Campaign. \\ believe as many youth as possible living in North and SouthEast Yakima need to kno about the Lincoln Youth Center. The YWCA Family Crisis Program will also be working with Comprehensive Mental Health's Sexual Assault program to make presentations to the Lincoln Youth Center peer leadership program on domestic viole and sexual assault. We look forward to working with David Higgins and the Lincoln Youth Cent( They are truly meeting a need with the youth of our community. Sincerely, / a0-i;u_- Patty l ion Executive Director YWCA of Yakima A United Way Agency central washington Yakima Center 402 South 4th Ave. PO Box 959 Yakima, WA 98907 509.575 4084 Sunnyside Office 1319 Saul Rd. Sunnyside, WA 98944 509.837.2089 omprehensive mental health Ellensburg Office 220 West 4th Ave. Ellensburg, WA 98926 509.925 9861 Goldendale Office 112 West Main St. Goldendale, WA 98620 509 773.5801 White Salmon Office "6 North Main St. PO Box 2050 White Salmon, WA 98672 509 493.3400 September 10, 1998 City of Yakima Office of Neighborhood Development 112 South 8th Street Yakima, WA 98901 Dear Review Committee: This is a letter of support for Youth On The Move's request for funding to maintain a Youth On The Move youth center and to hire the needed staff to oversee day-to-day operations of the center. This facility and the programs it will sponsor are greatly needed in our community and would be a vital resource to youth and parents alike. We are also in support and are a part of the collaborative effort being demonstrated by EPIC, the YWCA and Youth On The Move. This outreach will make services more accessible to those in need of such services who are residing in the CDBG target area. We are looking forward to offering information about this facility, and the activities and services it sponsors, to callers using the Community Information and Referral Line. We will also educate Open Line volunteers of the resource, as well as distribute fliers in the community outlining programs offered at the center through the collaborative effort of EPIC, the YWCA, Youth On The Move, and the Community Information and Referral program of Central Washington Comprehensive Mental Health. We look forward to our continued partnership with EPIC, the YWCA and Youth On The Move in striving to support and maintain healthy families, enhance community resources and create opportunities for youth to be heard and involved. With the successful funding of this project, it our hope that youth will be given opportunities to learn, grow and succeed and that services will strengthen the Yakima community as a whole. Sincerely, Rick Weaver Chief Executive Officer Youth Involvement and Direction • Activities • Leadership • Sports • Music • Computer Lab • Education • Job Skills • Socialization The. Community (Youth Living in Northeast and Southeast Yakima) The Lincoln Youth Center/ Lincoln Centro De Jovenes The Lincoln Youth Center/Lincoln Centro De Jovenes (LYC) is a community -wide youth education and involvement program sponsored in part by Church on the Move It will be presented throughout the Yakima Valley by a regional partnership of agencies, businesses, and individuals. The program is adapted from the One -Eighty program in Tulsa, Oklahoma. A youth engaging and empowering program, authored by Brian Bartel. The Lincoln Youth Center Project is a program designed to support youth by promoting self -empowerment and self- esteem building opportunities, as well as preventing drug and alcohol abuse, teaching anger management training, and creating focus for our areas youth. The Lincoln Youth Center Project will prepare youth to meet these goals through interactive youth education and involvement experiences in which they will: learn creative approaches to deal with life's frustrations and moral dilemmas learn and utilize effective communication, problem -solving, and conflict resolution skills resources that identify and direct youth dealing with educational needs, and use skills learned during the programs' events for personal and family growth x use positive discipline techniques taught in class and sports sessions to stand strong in peer pressure and threatening situations. build and use a supportive social network within the LYC to affect further planning and goal setting techniques. Outcome measures for these goals are also built into the program model so that results can be measured over time, both nationally, locally, and individually. The model for this project has been recognized by a number of youth organizations throughout the nation for its innovation and excellence The Lincoln Youth Center: is an educational program designed to strengthen youth and reduce risk factors for teens, and their families. is appropriate for middle school and high school students as well as children, single mothers and families. is both sport and educationally motivated is a safe environment to "hang out" and spend creative time. is presented in a twelve (12) month format, broken into four (4) quarters, available five (5) days week, Tuesday - Saturday. is provided in both Spanish and English, and is culturally sensitive. provides child care opportunities. is available to youth regardless of income or ability to pay encourages youth to support each other as they learn and use new life -tools helps youth and their families connect with their community and assist youth as they learn life skills and set goals with the help of this community-based project. The Community Partnership for the Lincoln Youth Center includes, to date, representatives from City Government, business, faith -based organizations and youth organizations. Southeast Community Center; Mission Youth Center; Parks and Recreation; YWCA; Washington State Mental Health; EPIC; Yakima Foursquare Church, Gymnastics Plus; D S.N.S.; Yakima Police Department; Kids on the Move; YMCA; Youth With A Mission, Yakima Valley BMX Association, Yakima Youth Network; Stone Church, Young Life, Cascade Christian Academy; US Forestry Service; Igiesia en Movimientos; Kids on the Move, Daycare, OIC; Morning Star; Central Washington Scuba Center; Yakima County Sheriff's Dept. We are also working with Providence Health Systems and Plasma centers for inner-city health. With the failing of the Yakima School Levy, it is imperative that we start after-school sports and educational programs by October of 1998. These will be provided in both Spanish and English. It is important to note that youth participating in activities, programs or services within the structure of the Lincoln Youth Center will not be subject to mandatory religious instruction, or be required to belong to, Church on the Move or any other religious body. The above programs will allow the Lincoln Youth Center to schedule activities where the greatest needs are in the City of Yakima, as funding allows. 1 1998 CDBG Program Project Abstract Lincoln Youth Center / Lincoln Centro de Jovenes Provider: Church on the Move 3414 N. Tieton Drive Offc. (509)248-2880 Yakima, WA 98902 Fax (509)248-6207 Contact: David Higgins This proposal contributes to the development of a comprehensive youth support continuum in the Yakima Valley. The Lincoln Youth Center Project is based on a highly successful model for empowering youth to develop a support network, access to community resources, and to increase goal setting and educational prowess. In addition, the program helps youth to avoid drugs, alcohol, gang activity, and violence The 12 month mentoring program is based on the One -Eighty working model authored by Brian Bartel. This culturally sensitive and interactive model is based on expanding the youth's strengths. It is estimated that a minimum of 500 - 700 teens and 150 families will be served in 12 months. The target population is 11 - 19 years of age (6th - 12th grade). The Lincoln Youth Center (LYC) began in July of 1998. It was begun as an activity center and safe hang-out on weekends and some week nights for local teens. We were offered the opportunity to apply for this grant to enlarge and enhance the Lincoln Youth Center volunteer base and positively affect lives through an enlarging mentoring base. Currently, the LYC is open three nights a week with a volunteer base of twenty (20) people. With the help of the CBDG Grant, the Lincoln Youth Center could be open from 3'00 p.m. - 9:00 p.m. weekdays, and 10:00 a.m. - 4:30 p.m. on Saturdays. It could grow from 20 volunteers to 120 volunteers; from two (2) organizations (Church on the Move and Victory Outreach), to twelve (12) or more organizations collaborating with us to effect the youth of Central Yakima. (EPIC, Central Washington Comprehensive Mental Health, YWCA, OIC, Southeast Community Center, DSHS, Providence Health Systems, Stone Church, Union Gospel Mission Youth Center, Church on the Move, Yakima Police Dept.) Community Need The Lincoln Youth Center/Lincoln Centro de Jovenes / Advisory Committee (10 local youth as seen in Addendum A) and four professional youth volunteers identified the need for a comprehensive youth support center in the Yakima Valley Members are experienced in the needs of youth and their families in the community, and the issues faced by their peers. Yakima County's population is approximately 202,010 (OFM). There are 68,315 children and adolescents under the age of 20. Thirty-one (31%) percent of the population is of Hispanic ethnicity, 4 7% is Native American, 1.2% African American, 1.4% Asian/Pacific Islander. The advisory panel looked at the demographics and existing youth facilities, and concluded that the Lincoln Youth Center approach would accomplish much to serve and assist youth throughout the Valley. We have also received three (3) studies done by a recent youth forum and two youth coalitions that state: "A Youth Recreation Center and what it would provide is much needed and a top priority in the Yakima Valley " The target population that the Lincoln Youth Center / Lincoln Centro de Jovenes would be addressing is 11 - 19 years of age (6th - 12th grades), even though there are also programs available for children and families. The opportunity this grant provides is releasing dozens of volunteers to affect the youth in the Central Yakima area. It also enables our target population to take ownership in programs and events, oversee them, and see the fruit at their completion. It is important to note that youth participating in activities, programs or services within the structure of the Lincoln Youth Center will not be subject to mandatory religious instruction, or be required to belong to, Church on the Move or any other religious body. Youth on the Move is a three-year old program started by Church on the Move in May of 1995. It is run on a volunteer 2 base of 20 plus people, and has proven to have a great effect with young people. We have seen dozens of teens return to school, complete G.E.D 's, and graduate high school. There have also been successful mentoring and leadership training opportunities as well as lots of fun activities. The Director of Youth on the Move is David Higgins. Born and raised being involved with youth work has given him substantial practical experience in various youth programs. His involvement has included being a volunteer with MDA's summer camp (volunteer of the year in 1987), helped lead the largest Young Life Club in the nation at that time, After graduating High School in 1988 he completed an intensive internship program (A.I.M ) which involved 12 hours a day, 6 days a week of study and practical application. Areas of training included: Youth organizational skills, financial and educational studies, mime, drama, music, puppetry, clowning, anger management, first aid and other areas. From January, 1992 until March, 1996, David has worked as a 30 hours a week volunteer with Selah Foursquare as Youth Director Servicing 80 - 100 middle school and high school youth a week. He saw a middle school gang dissolve, and a number of youth with serious behavioral problems turn around through his mentoring programs. Since March of 1996, David has been on full-time salary with Church on the Move. During this time he has seen a non-existent program grow to reach 70 - 100 youth a week, most of whom are from broken homes and/or low-income families. With his community involvement such as Fixing Broken Windows, and the Coalition on Youth Crime and Violence, he has seen the need of a localized, neighborhood youth centers. He has also participated as Vice President of the Yakima Youth Network, and has seen it strengthen and double in size and effectiveness in the community. It is from this background that we feel equipped to reach youth in the Valley with support, hope, direction and education for their lives. The Lincoln Youth Center currently uses Quick Books by Macintosh fiscal management system. [see attached pg. 8 for 501 (c) 3 and management letter.] [see attached pg.9 for insurance coverage information.] [see attached pg.10 for YOTM fiscal statement.] The following affiliations have knowledge of our ability to carry out this proposal. Name. Affiliation: Loren House Kwik Lok Corporation Reagan Couch, Pres. FRU Inc. Mr Rod Forrest, Dir International Child Care Fund Address: 2712 S 16th Ave. Yakima WA 98903 (ph)248-4770 Ste 630, 732 Summitview Yakima WA 98902 (ph)930-2501 3456 Fraser St. Vancouver B C. V3V4C4 Canada (ph)(604)873-3621 The Lincoln Youth Center / Lincoln Centro de Jovenes offer a consistent, culturally sensitive youth facility that will not only challenge youth to better themselves, but also provide fun, activities to keep Yakima's youth occupied and out of violent or life -crisis situations. In addition, youth leaders, and adult volunteers encourage interaction and mentoring, and do not merely lecture or organize the event. The model is one of youth empowerment. Information is presented within a relevant framework, and materials, including a number of educational classes that are available in appropriate languages. This model stresses community connectedness and activism by encouraging participants to take individual responsibility, teaching social respect, and volunteer time on a community project. Other strengths of the Lincoln Youth Center, as it has been adapted to fit Valley needs, includes the ability to host classes locally using facilities that are convenient and familiar to youth. Classes are held in the language relevant, facilitated by youth and volunteers of each ethnic community, and scheduled so as not to conflict with school or work responsibilities. Volunteers will provide child care, and fund raising is being sought so that any teen with child-rearing responsibilities will be able to participate regardless of financial status. Outcomes The Lincoln Youth Center/Lincoln Centro de Jovenes will positively impact Yakima City youth in a variety of ways. The program will contribute to the reduction of the following high-risk behaviors: 1 Substance Abuse 2. Violence 3 a. Domestic violence b. Gang violence c. Self-inflicted violence 3. Gang Membership 4 Loitering Crimes a. Vandalism b. Shoplifting 5. School Delinquency Long-term outcomes will include the development and retention of healthy individual and community values; expanded knowledge and goal -setting techniques; and personal self-reliance and emotional discipline that will not only affect them, but also those around them. Youth participating in the program will have the ability to make lasting changes in their social skills as well as expectations of themselves and their future. Through the Lincoln Youth Center, they will be empowered to make healthier choices based on a foundation of values and goals established in the activities. Through their involvement with the Youth Center, youth should have developed a future action plan to continue improving their personal lifestyle and community involvement. Finally, youth are questioned or interviewed before and after activities to assess needed changes. The pre- and post- interviews assure: 1 Level of participation in activities 2. Frequency of school and family interaction 3. Youth ability to assess and manage anger, deal with frustration, access a support network, and control their own behavior 4 Young persons ability to interact with future goals and dreams - to look at them realistically and with expectation Pre- and post- questionnaires for youth include both short- and long-term outcome measurements of youth interaction and participant satisfaction. Additional data includes the number of participants, and number of activities attended. A summary of the results for each activity will be provided. The program is based on the One -Eighty program developed by Brian Bartel of Tulsa, Oklahoma. Based on past experience with this model, we expect the following quantifiable outcomes: Approximately 70% of youth that come in contact with the Lincoln Youth Center will become involved in an activity within the Center * Approximately 75% of these youth will complete the activity they started and be documented positively affected by their involvement. * Approximately 95% will be satisfied enough to recommend the program to others. We expect to sponsor in the next 12 months, 12 separate education studies, 9 camp opportunities, 7 separate health clinics, 6 sporting activities, 4 nature appreciation programs, and 9 support groups ready to be activated contingent upon financing. In addition, we expect to sponsor other activities for youth in other areas in the City of Yakima. As currently proposed, the Lincoln Youth Center/Lincoln Centro de Jovenes will reach a minimum of 500 - 700 teens and 150 families, and given an adequate funding level and increasing participation by community members and organizations, we hope to reach at least twice that number. Youth Involvement The Lincoln Youth Center Advisory Committee includes representatives from Eisenhower, Davis and Selah High Schools, Washington and East Valley middle schools, one member from Cascade Christian Academy, a home schooled teen and a freshman at YVCC. Co -leaders and mature leadership qualified youth will be assisting and leading events and activities implemented by Lincoln Youth Center. The mentoring program used by the One -Eighty program involves youth mentoring younger teens and using positive peer pressure to build up and encourage each youth. There will also be a stipend program for youth volunteering in building maintenance, fund raising and organizational volunteering done by the teens that will go towards camps and other activities. The part-time Sports Director will be filled by a local teen, providing skills and people training. We will be collaborating with a number of agencies that involve themselves with youth betterment. The possibilities include linking up the Southeast Community Center's computer lab with the Lincoln Youth Center's computer lab for 4 class participation and student skills training. The Parks and Recreation Department, working together with the Alley Cats and break dance programs. DSHS and the Lincoln Youth Center will work together to provide free shot clinics to the Central Yakima area children. This could soon include clinics sponsored by Plasma Centers; American Red Cross; Advanced Life Systems; Yakima Police Dept.; Yakima Dental Clinic. Nature awareness experiences would take place with the participation of the US Forestry Service. Working shoulder to shoulder with the Mission Youth Center in providing clothing and food for needy homes, and collaborating with drama programs would also engage youth throughout the year. There are other organizations that have approved us for partnering as well, but we are waiting for finalization of the grant process. Proposed Expenditures Budget: [See attached budget proposals] Budget Narrative: Personnel - CDBG one year: 1 director for overseeing development of curriculum; financial responsibility, general volunteer oversight, facility operation and calendaring. ($1,200 /month) 1 PT Yakima teen facility and sports coordinator for 20 hours a week ($600/month) 1 PT volunteer and training coordinator for 20 hours a week ($600/month) Supplies - CDBG. Office - paper, poster board, photocopying, video and photo development, ink ($2,340 annually) Sports - equipment, team uniforms, gas ($1,120). Nature Awareness - Tents, camp fees, camping items ($520 annually). Computer Lab - Paper, ink, internet access ($1,020 annually). Music - books, writing items ($240 annually). Education - Learning material, writing items, notebooks ($760 annually). Postage - CDBG. Semi-monthly flyers to 200 neighborhood homes advertising upcoming opportunities ($100/month) Telephone - CDBG. Two phones available with call -waiting and answering service ($50/month). Advertising - CDBG: One 1/8 page yellow pages ad. ($60/month). Semi-monthly ad. in Yakima Herald Newspaper ($300/month). 12 radio spots per month, every other month ($60.00/month). Utilities - CDBG. Electric, gas, waste, water ($300/month). Printing - CDBG. 800 flyers, monthly newsletter, calender, copying materials, informational flyers (5 - 50 cents/copy) - ($150/month). Subscriptions - CDBG. 2 youth magazines ($12/month). It is our intention that throughout the year we will be pursuing new grants and community fund raising to replace the CDBG Grant moneys by the end of the year. Yet, it is absolutely certain that without this start allowed by the CDBG Funding, there will not be a fully operational Lincoln Youth Center in the near future. 5 BUDGET PROPOSAL Acct. Title Salaries/Wages Supplies Youth Center Director $2,000/mo $24,000/yr Steven Olels Office $ 195/mo. $ 2,340/yr. paper poster board photocopying video and photo development ink etc ..etc.. Sports $1,120/yr equipment team uniforms gas Nature Awareness $ 520/yr tents camp fees camping items Education $ 760/yr. learning materials writing items notebooks Computer Lab $ 85/mo. $1,020/yr paper ink internet access Music Classes $ 20/mo. $ 240/yr. books writing items Advertising yellow page add $ 30/mo. $ 360/yr radio 128 spots $ 640/yr T.V. 10 months $300/mo $3,000/yr. Utilities Electric, gas, waste, water $150/mo $1,800/yr Total $ 24,000.00 Total $ 6,000 00 Total $ 4,000.00 Total $1,800 00 Postage Once -a -month flyers to 200 neighborhood homes $ 50/mo. $ 600/yr Total $ 600.00 Printing $ 750/yr Total $ 750 00 Office Set-up Total $ 400 00 Telephone Two phones lines available with call -waiting and answering service $50/mo. $ 600/yr Total $ 600.00 Dues/Subscript. $ 150.00/yr Total $ 150.00 GRAND TOTAL $38,300.00 Addendum A Lincoln Youth Center/Lincoln Centro de Jovenes ADVISORY COMMITTEE Name Sex (M/F) Grade School Matt Patterson M 7th East Valley Middle School Travis Taylor M 8th Cascade Christian Academy Sandy Gamboa F 9th Davis High School Isaiah Furrow M 10th Davis High School Chris Force M 11th Cascade Christian Academy Karen Swanson F 12th Home School Sandro Garcia M' 12th Eisonhower High School Alisha Jones F 12th Selah High School Jason Norris M 12th Selah High School Jessica Norris F Freshman Yakima Valley Community College 7 CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES r 1. Contracting Organization: Enterprise for Progress in the Community (EPIC) 2. Address: 2902 Castlevale Road, Suite A 3. Phone: Yakima, Washington 98909-0279 509/24$-3950 fJ, 4. Contact Person: Roxanne Lewis RFC, v1.1 V UP' YAid1liliA • .1rNUTY OF,VE1(),'"'iv1) NT 5. Title of Service or Program being Funded: Youth and Family Mediation Program 6._ Amount of Contract Award: $20,240.00 7. The term of this agreement shall commence upon execution hereof and shall terminate at 12:00 p.m.,/ %�� 99 , unless sooner terminated by either party in accordance with Section XXIII or Section XXV of incorporated Exhibit "A". i 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget and work plan as outlined in project proposal, all attached hereto as Exhibit "B" and incorporated herein by this ,Veference. 3) ity of Yakima Resolution No.f-98- , a copy of which is attached hereto as Exhibit C and incorporated herein by this reference. 9. Final contract payment shall be subject to satisfactory completion of project desbribed in Exhibit B, and satisfaction of all contract terms and conditions as stated in Exhibit "A". This written document and incorporated exhibits constitutes the entire agreement between the parties. IN WITNESS THEREOF the parties have executed this contract as of the day and year indicated be Wi iam R Cook, R.A.., City Manager Da - %c ,L`i /4'1V Date Date yn p j = - ATTEST: City Clerk ciTY CONTRACT Hro:..,�y`�1 G R.`_:SO!.UT{O\ epic WORKING WITH CHILDREN YOUTH AND FAMILIES Working Hand in Hand With Children, Youth and Families, EPIC Provides Services to Strengthen Communities. September 14, 1998 Office of Neighborhood Development 112 S. Eight St Yakima WA 98901 Re: Community Development Block Grant Community Services Focused Youth Project Dear Reviewing Committee: Thank you for the opportunity to apply for this grant. We look forward to working with other dedicated and professional community agencies and organizations in youth, family, and community related programs. Please review this application with the applications being made by the Church On the Move, the YWCA and Central Washington Comprehensive Mental Health. EPIC is very interested in partnering with others to best serve the youth of the target area in Yakima by collaborating with the above mentioned agencies and organizations. EPIC is proposing to provide Youth and Family Mediation and Training for youth in crisis and their parent(s). Central Washington Comprehensive Mental Health (CWCMH) is proposing to provide a Youth Information and Referral Line operated by youth, and YWCA is proposing to provide youth developed advertising and marketing for the Lincoln Youth Center and collaborative programs. As a direct result of this planning effort and under separate funding the YWCA and CWCMH will be collaborating in the Domestic Violence Prevention and Training for youth at target area middle and high schools, and at the Lincoln Youth Center. Additionally EPIC and CWCMH will be working together at to develop the Information and Referral Center at EPIC Place. I feel you will fmd this application meets the criteria and intent of the Request for Proposals. Again thank you and we are looking forward to hearing from you in the upcoming months. Sincerely Frank Rowlan Development Director P.O. Box 9279 • 2902 Castlevale Road • Suite A • Yakima, WA 98909-0279 Phone (509) 248-3950 • FAX (509) 457-0580 EPIC YO°UT +I SERVICE PROPOSAL FOR COMMUNITY SERVICES FOCTJSED ON YOUTH RFP APPLICATION FORMS COMMUNITY SERVICES FOCUSED ON YOUTH Please respond to each of the following questions. We encourage you to be as brief as possible while still providing information for the evaluation of your proposal. A working definition for the items in bold within the body of the application are given on the RFP Definitions pages. I. Program Management 1. Name of the provider: Enterprise for Progress In the Community (EPIC) Central Business Office Address: 2902 Castlevale Road, Suite A, P. O. Box 9279 Yakima, WA 98909-0279 Phone: (509) 248-3950 Fax: (509) 457-0580 Contact Person: RoxAnne Lewis, Fund Development Assistant EPIC Youth Services Office 1106 Hathaway Yakima, WA 98902 Jefferson Child and Family Community Center . 902 East Viola Yakima, WA 98901 2. Title of program. EPIC Youth Services - Youth and Family Mediation Program 3. Describe the community need and source of information identifying the need, for your program seeks to address. Needs Statement: Throughout history we find reference to the challenges youth face as they mature and become adults. The natural progression from child to adult includes all the behaviors that shape character, create independence, build strengths, develop responsibility and foster hope for a brighter future. In the late 1990's our children must not only survive violence, drugs and alcohol, fewer positive role models, increased lack of supervision but also intense and often dangerous peer pressure. This risk -filled environment has produced an epidemic in undesirable behaviors in youth over the last several years. When these influences increase low -self esteem and fear shape character, independence becomes rebellion and defiance, strength becomes weakness in violence and hatred, responsibility is lost to personal gain and self -survival, and hope turns to despair. In recent years Central Washington has attracted state and national attention due to the seriousness of its chronic social problems and the effect these have on youth. This risk -filled environment has produced an epidemic of undesirable behaviors in youth over the last several years. Families from all socioeconomic levels are experiencing the turmoil and pain of youth displaying at risk behaviors. Parents are becoming VAIIIMOMMAIMACIIKKKACCNAIRUPOINIIMI n9/14/98 1 EPIC YOUTH JERVIcE PROPOSAL FOR cOmuuNi'1`°Y SERVICES FOCUSED QN YOIr ,-E increasingly unable to enforce family rules regardless of the level of family standards, morals, and ethics taught in the home. Numerous families have described how in as little as six months their child's grades went from honor roll to failing, old healthy friendships ended and new dangerous friendships emerged, responsible young people began demonstrating troubling behavior, which rapidly escalated to dangerous or delinquent behavior. With the recent failure of the Yakima School levy and the related cuts in the teaching staff, security, teaching assistants, extra -curricular activities and sports we are anticipating an increase in the need for prevention and intervention services. The economic picture for Yakima is increasingly bleak with 180 jobs lost in the school district and the recent announcement by Boise Cascade of the December 1998 closure of the Yakima Plywood Mill resulting in an estimated layoff of 220 employees. Services, programs and activities for "at risk" youth in Central Washington are provided by a loose patchwork of organizations, agencies, churches, and neighborhood groups. Funding comes from a variety and combination of sources: county, state, and federally funded programs; and "other" public and private sources. Due to factors such as different funding sources, different program emphasis, and different regulations, these programs and services are not well coordinated. Several area agencies are struggling with the seemingly insurmountable problems facing youth, families, and communities. Individually, each agency is having only minor impacts on these complex and interwoven problems. Some are duplicate efforts while gaps in other crucial areas remain. The lack of coordination has resulted in limited availability of programs and activities, difficulty in locating appropriate programs and activities, and delays in arranging for services. (See "Attachment G" for Indicators of Youth & Families in Crisis) The Opportunity: Current research supports the use of multiple interventions aimed at not only the youth and family but also at the schools and social environments. Many programs can provide dramatic and immediate results, but long-lasting change must include a comprehensive "System of Care". Collaborative efforts that address the needs of youth to socialize, compete, and participate in positive activities are one piece of the puzzle. Tying services and support together in a "System of Care " that is designed to improve adolescents ability to function in all areas of life, home, school and community includes aiding in the development of the youth so that participation in these activities is a desirable alternative to disruptive behavior. Unfortunately, there are no comprehensive "Systems of Care" operating in our area. Longer term mediation programs that address the underlying issues of disruptive behavior in youth and family crisis resulting from this behavior have historically been provided through the state social and health system to youth who have been adjudicated, youth who have been made wards of the court, and youth from families who have the ability to pay for services. We are proposing to make mediation for youth and their parent(s) part of the "System of Care" being initiated at Lincoln Youth Center for youth who have not become enmeshed in the social health system through the juvenile justice system, and who don't have the ability to pay for expensive mediation services. Projects such as the Community Services Focused on Youth are greatly needed to maximize our limited and dwindling resources. EPIC is excited about the role it plays in coordinating and maximizing volunteer resources and capital resources. EPIC welcomes the opportunity to continue this work in collaboration with area agencies and organizations through this project. 'hf,HIN1NAt'fvRBtFf'dnWacrvx�te:ls3 �/.HxNVa'NSbAR:Ob .H�,n'v'tivb]Eta'i3tRKa;n+ixY'sa^�i(m�M1taL�f[AaPclNaN+keLfmxmRM,ERt�rSvmut!AT;caaYi� :a'-ohaerpx�Ja�GiZ�.,1�YihWtSAat.Ss�rt+tt4:Nses7WtE2aan:nt,7.i;..+kdt +Cs;Z4:uaG,fa n9/14/9R 2 EPIC. youTH ERVI PROPOSAL FOR COIVIMUNI T ' SERVICES FOCUSED ON YOUTH -�mscscam�:.xc;.utw'iw.sorra:c:�x.P:va-�awrsmmas�wn.�x..r.,�sv:..ga.-�'�,: ��-.�:+e.sss.+�eav� — •�sxLsra�+sc_w.,..:�,:+.a.�csax.x+-�.�-�ac��rsaa.m�+..�rv�vrnnaemsmc�av�nc..assev:� 4. Describe your target population. The target population for this application is at risk youth (age 12 through 17) and their parent(s), typically involving a family in crisis that is in jeopardy of serious damage to or destruction of their family unit. Both the youth and parents must be willing and able to work together with EPIC to help relieve the crisis and reunify the family They must have the desire to commit their efforts to the program, to work with staff, and to participate and learn how to resolve the issues that brought them to the point of crisis. They must have a desire to learn the mediation process and to share what they have learned with their own immediate community This population must live east of 16th Ave., within the CDBG target area. 5. Briefly describe your experience or training in offering this type of program. You may include past experience running similar programs/activities, past experience with target population, academic training, life experience, familiarity with risk and protective factors, or other relevant research. Epic Youth Services (EYS) has successfully assisted and empowered youth and families for 19 years. EYS has worked with over 450 youth and their families in the past twelve months through residential and non- residential programs designed to teach youth the skills they need to be successful in life and to keep families together whenever possible. EPIC Youth Services - Experience: EPIC Youth Services (EYS) has provided assistance to developmentally disabled, runaway, "at risk," sexually aggressive, and neglected and/or abused youth for over 19 years. Youth and families in conflict receive help through residential and non-residential programs, which includes counseling, behavior modification, family mediation, and an extensive 90 -day follow-up program. EYS operates the Street Comers program, Turning Comers program and a Regional Crisis Residential Center (RCRC) at Hathaway House, in Yakima. Casey Family Services, Washington State Department of Social and Health Services, Division of Child and Family Services (DSHS, DCFS), Yakima Valley Farm Workers Clinic and other agencies contract with EYS for residential care of youth in this facility. EYS was awarded a contract from DSHS, DCFS in 1996 to develop a Secured Crisis Residential Center (SCRC) for runaway youth. The SCRC model was brought about through the passage of Washington States, 1996, Becca Bill to provide a safe and secure shelter for runaway youth for up to five days while efforts are made to reunify the family whenever possible or to provide alternate residential placement. In the spring of 1997 EPIC opened the five bed Secured Crisis Residential Center. The successful SCRC developed by EPIC is being replicated in other communities. EPIC Youth Services - Success Rate: EPIC's Street Comers program has enjoyed a high degree of success in reunifying "at risk" youth with their families. Unfortunately, it is not always possible to do conduct follow-up on youth that are referred to Hathaway House from other agencies. The Street Comers program has experienced a success rate of a little over 80%. One year after completion of services, follow-up is done to determine long term success rates. Prior to beginning treatment with EYS, all of the youth in this program had some involvement with law enforcement, primarily shoplifting and running away from home. Most had other risk indicators such as chronic behavior problems, sexually active at an early age, suicidal tendencies, abrupt and detrimental change in peer group, and problems with school. The success rate for youth requiring longer-term residential care is around 65%. The lower success rate is due in part to the depth of the issues experienced by many of these youth. They have often been 09/14/98 3 EPIC YOUTH 1 SERVICE PRO. OS .L FOR COMMUNITY. SERVICES FOCUSED ON YOUTH -�:thxcsuc+rinnSsratcra+ownaz�•.v-.swveu-i.'smmv.n..emcrnt..avvma.Yrv:+¢acs¢v..:.s.a<....zuawmw..�ste .r�asw�r.ae.(�tsPvrm.Meux:ac xu:u�Yxsm��Ysayaar+ui: sNaeOxsnua�r�ae� w..�xr:wiusay.�asm+xmvwxww�n.-�rii in the social welfare system for a long time. Typically, behavior problems are more deeply rooted and adverse behavior has continued for a longer period of time with little or no intervention or non- productive intervention. For meaningful results, a longer more intensive process is required before success can be obtained. (Please see Attachment A, Key Staff Brief Biography) EPIC Youth Services - Capability To Provide Services: EPIC Youth Services is the only resource in Central Washington with the unique combination of experience and capabilities needed to implement the proposed services for "at risk" youth and their families. EYS has eight elements that are essential to successfully carrying out these programs: 1. Multidisciplinary, culturally appropriate programs specifically tailored to fill gaps in the area's social service network. 2. Specialized residential care experience, developed over 19 years, in meeting the needs of youth who are traditionally considered "difficult" or "hard" to serve (runaways, offenders, abuse victims, developmentally disabled, etc.). 3. Ability to accept the challenges posed by "at risk" youth and their families. 4. Program flexibility designed to fit the needs of the individual youth and their family dynamics. 5. Extensive involvement of the whole family in the treatment process. 6. Staff with training and experience to work with a wide range of behavior issues. 7. A Board of Directors and management that are supportive of programmatic needs. 8. An established community resource network involving law enforcement agencies, juvenile courts, traditional and non-traditional education programs, youth employment and training programs, and specialized treatment (e.g. chemical dependency, mental illness, chronic behavior problems, etc.) programs. EPIC Youth Services Collaborative Partners: Ad Temp, Yakima School District #7, Sundown M Ranch, DSHS-Family and Child Services, Yakima Valley Farm Workers Clinic, OIC, Yakima County Sheriffs Department, Yakima Police Department, YMCA, YWCA, Memorial Hospital, Providence Health Systems, Crisis Pregnancy Center, Coalition for the Homeless, Yakima, Substance Abuse Coalition, and more. 6. Describe your fiscal management system or plan, including a description of the methods to be used for accounting for expenditures and receipts by fund source. EPIC is currently using the accrual method of accounting and follows generally acepted accounting principles. We have strong internal controls with segregation of duties and accounting policies and procedures that are reviewed yearly by outside auditors and funding sources. EPIC's accounting system is the M.O.M. software (Multiple Operations Management). The method we use for accounting for expenditures and receipts are as follows: • Authorized center based staff produce purchase orders, timesheets, and check requests to ensure vendors and staff receives their pay for services rendered. • These documents are approved by designated key management staff to assure accuracy. • Expenses are coded by referring manning tables and chart of accounts to ensure equitable distributions using space, slots, time, and service months as the basis for allocations. • Billings are prepared and sent in a timely manner for specified contracts. For federal grants EPIC draws down the equivalent of the monthly expenditures from the Federal Payment Management System. • Revenues are accrued from billings and monthly expenditures. • Cash receipts are posted to general ledger when payment is received from funding source. a�61CafiN4N/9:.4:tu4i/+YYtPY.tMHIINhM1T4�rt+Ki1k4YB iNNN:.pxSa.'ga[st4'2R'»YAM.Rd� AeRC52"+nY.L9AbMx:itd'+�k1L'A4eF'a.wnt:.YM�ffif1�LMNW%-:.�fN" .. ��� ,.. MN/c?'eU+N#=d�fffiN<t.MiIWAFLaS.WgL' WR1sWb �ateN+.x�A�¢ec.!k wA cn 99/14/98 4 ,P!C W U: l SERVICE PROPOSAL FOR COMMUNITY SERVICES FOCUSED ON YOUTH raa'wur�re�uiawuuure.nc��.�rcwxrav�r.v. ...,........ ., .. ... .�o.�m�.awweaszam�samuu�srmese+�arrnsaow•n-evom`s-�awrmn.+ewecs ne.aaavco�xew._�..•.r�w.a-..-.�.. ...n • Monthly reports are distributed to management staff for review. • Reports are produced in timely manner to funding sources as required. • Audits are conducted as required. If the provider is a 501(c)(3), attach a copy of its most recent financial audit including the management letter. EPIC is a 501(c)(3) provider. (Please see Attachment B, 501(c)(3) letter) 8. Attach a copy of any insurance held by the provider which would cover the proposed programs listed in the RFP. (Please see Attachment C, proof of insurance.) 9. Please provide the name, organization affiliation (if applicable), address, and telephone number of three individuals who have knowledge of your ability to successfully carry out this proposal. Mike Bernazzani, Superintendent, Educational Service District 105 33 South 2nd Avenue, Yakima WA 98902 575-2885 Barbara Hood, Central Washington Regional Director, Providence Health Systems 110 South 9th Avenue, Yakima, WA 98902, 575-5105 Terry Reeder, parent of a youth who successfully participated in the Street Corners Program 328 Naches Avenue, P.O. Box 1015 Naches, WA 989 653-1193 .t, . as Zgm =; 09/14/98 5 EPIC YO r."` SERVT E PROPOSAL .fr gR ..JO .:'!rts fTY SERVICES FO Ta SEt II. Project Description 1. Describe the strategic direction(s) (see Attachment A) this program addresses and how the program will support this/these strategic directions(s). (See Attachment "H", Collaboration Chart) This proposal primarily addresses strategic direction 2) Support and Develop healthy, stable families. Additional strategic directions supported to varying degrees are 1) Increase youth employment opportunities; 3) create youth mentoring opportunities; 5) Create opportunities for youth to be heard and involved; and, 6) Develop and/or enhance community resources. 2. Support and develop healthy, stable families. EPIC Youth Service's is proposing to provide mediation for at risk youth and their parent(s). The youth and parent(s) will be given the opportunity to have a neutral, third party help them work through surface issues and identify and address core issues that trigger conflict within their family. As part of this process youth will restore their role as a youth and parents will restore their role as parents. Strengthening the individuals creates strong and healthy families. EPIC will provide the professional staff to mediate issues resulting in youth demonstrating disruptive behaviors and family crisis. Mediation will occur between the identified youth and his/her parent(s). Participants will primarily be identified through the Lincoln Youth Center. Mediation will occur at the Lincoln Youth Center at the corner of 3rd Avenue and Lincoln, unless appropriate time slots (for both the youth/parent participants and the mediator) and space (in the center) is not available. In which case, the mediation will occur at the EPIC Youth Services (EYS) office at Hathaway House at 1106 Hathaway Street or at EPIC's Jefferson Child and Family Community Center at 902 East Viola. Both of these locations are within the CDBG target area. This is also an opportunity for a collaborative effort with the schools, other community centers, and possibly the Alley Cats (advertising art). 1. Increase youth employment opportunities. Youth employment opportunities will be increased by their participation in the Youth and Family Mediation Program. Youth will experience skills, techniques and processes used in planning, implementing and evaluating projects by their direct participation in these areas. 3. Create opportunities for youth to be heard and involved. Youth will strategize with EYS staff, Lincoln Youth Center staff and community volunteers to develop a plan to implement the family mediation program. Youth involvement and responsibilities would include marketing the mediation program, organizing the training sessions, establishing a peer mediation bureau, and evaluating outcomes. Successful youth participants will receive training in mediation so that these skills can be shared with their communities and used by them to improve peer relations. Youth leaders will emerge from this process and training and be encouraged to participate in healthy youth, healthy family, healthy community advocacy. These youth leaders will be encouraged to join other youth from the Lincoln Youth Center and collaborating agencies to develop a teen -mentoring program headquartered at the Center. This is also an opportunity for collaborative efforts with other organization that have identified youth leaders in the community. 5. Create youth mentoring opportunities. Youth and parents who successfully completed the mediation process will be trained as peer mediators. They will intrinsically be functioning as peer mentors. EPIC, Lincoln Youth Center, the YWCA, and Yakima Valley Comprehensive Mental Health have all expressed a solid interest in promoting peer mentoring. We have the opportunity through our collaboration with these agencies and organizations, at the Lincoln Youth Center and through this Community Block Grant to advance these efforts beyond the planning stage. This is also an opportunity for a collaborative effort with other organization that are working with youth mentors. cerxrrrawmsaer.,anx•Avm;wn+Wt+raR rss4-. s7esaagZa.:s+o:can ay.x3.ox,rrx;.+a.mo,:�x75a.:.:»-.ry:o+vm,+rkrn•,vz....:a:.s:: a..eac�:.�-ar .�awra - w.nau-�...m.c..naF.asra�•_er.:m.nav�»v�mwr.� ».�-.ux:r.¢v.,.�.a� xaxra�+sca 09/14/95 6 EPIC YOUTH SERVICE PROPOSAL FOR COMMUNITY UNITY SERVICES FOCUSED ON YOUTH WevarStOamf 6. Develop and/or enhance community resources. Through the mediation -training program youth and parent(s) will be taught mediation skills that can then be shared with their extended family, friends, church groups and other community groups. Youth/parent participants will become role models and advocates for healthy families and healthy communities. 2. Briefly describe the long-term outcome(s) to which you believe the proposed program will contribute. ❑ Youth and parent(s) are strong as individuals within a healthy and whole family (as defined by the individual family). o Youth and parent(s) advocate for youth and family development, positive empowerment of youth, and strong, healthy families in the community. ❑ Youth and parent(s) are actively involved in peer mediation in the community. o A "System of Care" for youth in the target area supporting all aspects of personal development including sports, social activities, personal growth and improvement, mental and physical health and a strong family support network is initiated at the Lincoln Youth Center 3. What are the short-term outcome(s) you hope to achieve? (these outcomes must be specific) Through youth and family mediation EPIC hopes to achieve the following outcomes: ❑ Increased nonviolent resolution of disputes between youth and parent(s) o Increased cooperation within the family o An improved home environment for youth with decrease tension and hostility ❑ Increased communication, critical thinking and problem solving skills for youth and parent(s) o Conflict mediation skills are learned, used and shared by youth and parent(s) o Youth leaders emerge from the mediation process, become youth advocates and peer mentors o A stronger sense self and family unity is developed by youth and parent(s) ❑ Significant contributions are made toward a healthier community 4. What strategies will be employed to achieve the above stated outcomes? EPIC Youth Services will provide family mediation, as an impartial qualified third person, to help youth at risk of future involvement with the juvenile justice system and their parent(s) or guardian involved in a dispute reach an informed and mutually acceptable settlement to the issues. EPIC will use the following strategies to accomplish the goals identified in question two above. ;V ;,yam. -x; 09/14/98 7 " YOUTHSERVICE' PROPOSAL .FOR COMMUNITY SERVICES FOCUSED ON YOUTH FAMILY MEDIATION STRATEGIES EPIC Mediator or Staff Community Volunteer(s) Youth Leaders Potential Partner Agency At Risk Youth and Parent(s) 1 Recruit Community Volunteer(s) X X X 2 Recruit Youth Leaders X X X 3 Identify Key Players and Roles X X X 1 4 Form Strategic Plan X X X X 5 Develop & Implement Marketing Plan X X X X 6 Schedule Evaluation Session X X X X 7 Explain Mediation Process & Ground Rules X X X 8 Assess Individual and Family Need X {X] {X} 9 Assess Participants Ability to Cooperate X {X) {X) 10 Conduct Pre -Mediation Survey X {X} {X} X 11 Schedule Mediation Sessions X X X X 12 Participate in Mediation Sessions X {X) {X} X 13 Prepare Written Family Contract X {X) {X} X 14 Mediation Outreach X {X} {X) X 15 Conduct Post -Mediation Survey X {X} {X} X 16 Successfully Complete Family Mediation X {X} {X} X 17 Develop Mediator Training Program X X X X X 18 Schedule Mediation Training X X X X X 19 Conduct Mediation Training X X X X X 20 Successfully Complete Mediation Training X X X X X 21 Establish Mediation Bureau X X X X 22 Conduct Mediation Follow Up Survey X {X} {X) X 23 Conduct Results Mapping of Program X {X} {X} X X 24 Evaluate Program Success X X X X X 25 Provide Peer Mediation in the Community (X) X X X X 26 Repeat Family Mediation Strategies [X] X X X X (X) For initial peer mediation session. [X] If program is funded for the following year. {X} To the degree appropriate for confidentiality EPIC proposes providing youth and family mediations for twenty target area clients (a client being one at risk youth and his/hers parent(s)). Each client would participate in a three month outside mediation program. During the first month each client would attend eight, one to two hour mediation sessions, the second month four sessions, the third month two sessions. In addition to the monthly sessions clients will receive outreach care. The exact time a client will require mediation and outreach will depend on the depth of issues presented and the level of cooperation of the clients; some clients may require more time while others may require less. At a minimum, two times during the twelve-month term of this contract EYS will hold a mediation training session for clients who have successfully completed the mediation program. 'YWW.G;;;;;; Y<ilYaC. he417,,iZIW.7iA6M: f 6;t7t.scArein.— ;;;;:. Z? .4 �1 fe u<SY .AIV;%M�l 6-711.71 aiX IT—Ti iie ...Pisre de,- 09/14/98 9tt1�3+ttr�s'.�"lSs3xv 8 ENC YOrYni 'SERVICE CE PROPO S.AL FOR COMMUNITY SERVICES FOCUSED ON Y, UTI.- FAMILY MEDIATION TIMELINE 1998 1999 S ONDJ F MA MJ J A 1 Recruit Community Volunteer(s) O 0 2 Recruit Youth Leaders O 0 3 Identify Key Players and Roles 0 0 4 Form Strategic Collaborations 0 0 5 Develop & Implement Marketing Plan A 6 Schedule Evaluation Session O 0 7 Explain Mediation Process & Ground Rules 0 0 8 Assess Individual and Family Need 0 0 9 Assess Participants Ability to Cooperate 0 0 10 Conduct Pre -Mediation Survey 0 0 11 Schedule Mediation Sessions 0 0 12 Participate in Mediation Sessions 0 0 0 0 13 Prepare Written Family Contract 0 0 14 Mediation Outreach 0 0 0 0 15 Conduct Post -Mediation Survey 0 0 16 Successfully Complete Family Mediation A A 17 Develop Mediator Training Program 0 0 18 Schedule Mediation Training 0 0 19 Conduct Mediation Training 0 0 20 Successfully Complete Mediation Training A L 21 Establish Mediation Bureau 0 A 22 Conduct Follow Up Mediation Survey 0 0 23 Conduct Assets Mapping of Program 0 A 24 Evaluate Program Success A 25 Provide Peer Mediation in the Community '% 26 Repeat Family Mediation Strategies * 5. How will you demonstrate that the program outcome(s) were achieved and your program goals were met? Include both short-term outcome evaluation measures as well as process measures. (The outcome evaluation measures must be directly linked to the short-term outcomes identified in #2[3].) Two evaluation methods will be used to determine if the family mediation program outcomes were achieved, 1) surveys, and 2) results mapping. EPIC Youth Services (EYS) will administer surveys pre- program participation to evaluate a base level of youth and family issues and assets and post -program to evaluate attitude changes at completion of the 14 family mediation sessions. EYS, volunteers, and youth leaders will administer a survey at three months after program completion to evaluate the level of success maintained by the participants. The survey instrument has not been determined as yet, but would be similar to the McMaster Family Assessment Device or Thomas-Kilmann Conflict Mode Instrument. EYS, volunteers, and youth leaders will prepare Results Maps illustrating the success stories of the program and participants. This and the data collected from the surveys will indicate the level of success the program has achieved with youth and family mediation. At this time peer mediation success will only be evaluated by numbers served. If this program were to be funded in succeeding years, other evaluation measures could be taken. The community volunteers, youth leader, or collaborative agency may choose to develop these evaluation measures if EYS's family_mediation program is not funded. 09/14/98 9 Zs PIC YOUTH SERVICE PROPOSAL FOR CON f'aIT " SERVICES FOCUSED ON YOUTH YOUTH AND FAMILY MEDIATION OUTCOMES OUTPUT INITIAL OUTCOMES SHORT-TERM OUTCOMES LONG-TERM OUTCOMES STRATEGIC GOALS EPIC Youth At risk youth and At risk youth and Youth and parent(s) Goal 2 is the Services, volunteers, and youth leaders parent(s) in dispute acquire the knowledge to prevent or decrease parent(s) in dispute want to stop fighting, want increased have quit fighting, they have an improved home primary goal supported Also identify, recruit, and the intensity of future cooperation, environment with supports: provide mediation to at risk youth and disputes non-violently communication, critical thinking, and decreased tension and hostility; and a Goals 1, 3, 5, and 6 to their parent(s). program receives problems solving stronger family varying Also family mediation abilities, and have the support network is in degrees (see supports: training skills to prevent or decrease disputes, and they stop fighting place narrative description Section 1.1) FAMILY MEDIATION TRAINING OUTCOMES INITIAL SHORT-TERM LONG-TERM STRATEGIC OUTPUT OUTCOMES OUTCOMES OUTCOMES GOALS Successful Successful Successful A greater number of Goal 5 is the participants of the participants of the participants become at risk youth and primary goal family mediation family mediation family mediation parent(s) stop supported. program receives program learn how to advocates and provide fighting, the Also family mediation mediate disputes mediation to members community become supports: training of their peer groups or community, and a greater number of at risk youth and parent(s) in dispute are helped through family mediation healthier and stronger Goals 1, 2, 3, and 6 to varying degrees (see narrative description Section 1.1) 6. Describe how youth will be involved in the design, oversight, implementation, and evaluation of this program. How will community resources be maximized through your program. (For example: Will community members be empowered to act on their own to achieve goals or to solve problems after the program is complete? How will existing community resources or programs be incorporated into program deliver? How will volunteers be used in the development and implementation of the program? How will the target youth population be involved in program development, oversight and/or evaluation? How will program supporters or collaborators be used to leverage the amount of quality [?] of the service you will be providing?) EPIC Youth Services is interested in providing more opportunities for youth to be involved in the issues that affect them. EPIC has as part of its mission statement a line that states "We Believe In...The involvement of families in decisions, which affect their members." Similarly, EPIC Youth Services requires parents be actively involved in the program their youth is a participant of. (See Attachment D, EPIC Mission Statement and Attachment E, Vision Statement developed in 1995). EYS at EPIC Place will promote greater participation of youth involved in the decisions that affect them and in assets development. swxxea„c+enrirna�axrimmcxvi-m�reaFsmvw....�._..g<..<e enavmwnrseavrlr:snumr.Fnunre:e-:.rrcccsm....vrw:wm xe.Ma;71.+sw,es:,nrxw nq/14/qg 10 EPIC YOUTH SF'" ROPOSAL FOR COMMUNITY SERVICES FOCUSED ON YOUTH .tin..ir..... As part of this project youth will be involved in: 000000000 000000000000000000 Recruiting community volunteers Recruiting youth leaders Identifying key players and roles Identifying additional collaborative agencies and organizations Forming a strategic plan Developing and implementing the marketing plan Scheduling mediation sessions Explaining the mediation process and ground rules Assessing Individual and Family Need Assessing Participants Ability to Cooperate Conducting Pre -Mediation Survey Scheduling Mediation Sessions Participating in Mediation Sessions Preparing Written Family Contract Mediation Outreach Conducting Post -Mediation Survey Developing Mediation Training Program Scheduling Mediation Training Conducting Mediation Training Successfully Completing Mediation Training Establishing Mediation Bureau Conducting Mediation Follow Up Survey Conducting Results Mapping of Program Evaluating Program Success Providing Peer Mediation in the Community Facilitating the perpetuation of the family mediation program in the community Advocacy Peer mentoring 7. How and with whom will you be collaborating? Describe the resources, assets, or expertise the collaborators will bring to the project. EPIC strongly supports collaborative endeavors and is a primarily partner in Children's Village. EPIC Youth Services is developing EPIC Place Youth and Family Campus, an innovative new partnering initiative to serve youth and families from all socioeconomic backgrounds and will begin construction later this fall. (See Attachment F, EPIC Place Booklet) EPIC is very interested in partnering with others to best serve the youth of the target area in Yakima by collaborating in the following way: • EPIC is proposing to provide Youth and Family Mediation and Training for youth in crisis and their parent(s), • Central Washington Comprehensive Mental Health (CWCMH) is proposing to provide a Youth Information and Referral Line operated by youth, and • YWCA is proposing to provide advertising and marketing for the Lincoln Youth Center and collaborative programs. YWCA and Central Washington Comprehensive Mental Health will be collaborating in the Domestic Violence Prevention and Training for youth at target area middle and high schools, and at the Lincoln Youth Center. 09/14/98 11 APIC Y...OU.b..P..,-�. SERVsCErv..,.�PROP.:�.O.,�•.S.4.AL .,..�o.�.,:...:.�,C�..�O.MM�o.n.J:..HTY.,�SEi „�S FOCUSED O YOU". • EPIC is proposing to locate the mediation service at the Lincoln Youth Center EPIC, CWCMH, and the YWCA are proposing to initiate and enhance the services of the Lincoln Youth Center by to providing information, services, and activities to empower youth, aid in positive youth and family relationships and development, and form a stronger, healthier community. EPIC's Youth and Family Mediation would empower youth in crisis by enabling them to be active participants in solutions to the issues resulting in family conflict. Lincoln Youth Center is currently working with approximately 60 youth identified as in need of these services. Additionally, youth accessing information through the Youth and Family Information and Referral Line would be made aware of the service. Through this pool of potential participants we feel confident that we will be able to identify 20 youth and families that meet the criteria described in Section 1.4 of this application for inclusion in the program. Successful participant youth and parent(s) would receive training to perpetuate the mediation process. From these successful participants youth leaders, peer mentors, and healthy family, healthy community advocates will emerge. CWCMH is proposing to staff an existing Youth Information and Referral Line with two part-time youth. Lincoln Youth Center calendar of events and programs would be listed in addition to other youth activities, services, and programs. Youth would receive information and be referred to youth and family development programs available through the Lincoln Youth Center including the Youth and Family Mediation Program and the Domestic Violence Prevention and Training for Youth Program. We, (the collaborators) have discussed recruiting Davis High School Students to develop and maintain Web Pages for the Youth Information and Referral Line and the Lincoln Youth Center. These linked internet sites would not only make the Youth Line directly accessible from the Lincoln Youth Center Web Page, but also make the Lincoln Youth Center Web Page and calendar directly accessible to Youth Line users. The YWCA is proposing to assist youth through the Lincoln Youth Center develop and implement an advertising and marketing plan for the Center and associated programs and services. The advertising and marketing plan would be developed by youth withassistance of experts in these fields. Additionally, YWCA and CWCMH are planning to collaborate through a separate funding source to staff a Domestic Violence Prevention and Training Program at target area schools and the Lincoln Youth Center. Youth in need of this service would also be able to access information on programs available at the Lincoln Youth Center through the Youth Information and Referral Line and Web Page. Youth leaders from the Lincoln Youth Center, successful participants of the Youth and Family Mediation Program and other interested youth receiving information from the Youth Information and Referral Line would serve as youth role models, advocates of healthy peer and family relationships and as peer mentors. In addition to collaborative efforts identified in this section, youth will be active partners in the development of evaluation tools and conducting evaluations, and perpetuating a "System of Care" for youth. This "System of Care", designed to improve youths ability to function in all areas of life, home, school and community, will be in it's infancy stage of development if the above programs are funded through the CDBG grant. Continued collaboration with youth agencies, organizations, and schools will need to be developed and supported in future years to ensure continued success. 09/14/98 12 EPIC youTH SE PROPOSAL CO.MM1 NI Y SERVICES � OCUSE ON BOUT t w�+ciryww-zu�mam-mm..zwu:,a,v�aw,mmw..xaawmwnwnvcrnme�rv.:.3srN �.�*�,r_vxaz�zzn.'ow>msww�as+as;.:c.�.r.;.ne.:�mw<�nrnz,na:�rrwu=rsxiarc<w..a.>c+an=.wreze.<,ma.-«..�:;;<nes.:,Fay.;rwu..,r:-.�zz:ur�;r�o+rnYurrr.sr:r.u.zan III. COST 1. Proposed Expenditures Budget: Enter the estimated costs of the proposed program by funding categories. In the first column, indicate the costs which are necessary to run the program and which are to be paid with the CDBG Funds In the second column, indicate all other resources that will be applied to the program. In the final column, tally the total costs for each category. Round all figures to the nearest dollar. Category CDBG Funds Other Resources Total .Salar[es/Wages (direct service & support) Supplies Professional Services =-- : $ . ' .: ` -$, $ - $ `20,240.00`: - .= ._6-,780,00 $ ` 1,200.00 - $ _. - $- 6,780.00 $ 1,200.00 $20,240.00 Postage - $ 600.00 $ 600.00 Mileage&Farres : = ° V .. ? = - 1,606.06 $ 1,500.0.0 :> Meals $ - $ 220.00 $ 220.00 Advertisir gfMarketirtg_ $ - $ - 2x000.00 $ 2,000.00 Leases/Rentals $ - $ 1,440.00 $ 1,240.00 Printing _ $ -- - $ 2,500:00: $ 2,500.00 Sub -total $ 20,240.00 $ 16,240.00 $36,480.00 tndli ect.: - - $ 4,0- 00,00: $ 4,000.00 TOTAL $ 20,240.00 $ 20,240.00 $40,480.00 4. Budget Narrative: Briefly explain all estimated costs presented in the proposed expenditure budget. Please describe in each category how each cost was calculated. The following are some examples for some of the categories within the narrative. You may use these methods for calculation or you may use your own, but please show how each number is determined. F 1'>✓ means Full Time Employee. Show whole dollars only, no cents. u Salaries/Wages: 10% of supervisor and clerical support, includes employee benefits ❑ Supplies: Notebooks/binders and pens for participants, general office supplies ❑ Professional Services: Mediator services at $40.00 per hour for 512 hours of direct services. (See following tables) ❑ Postage: Mailing of 400-800 items total (letters, announcements, follow-up notes, reminders, program materials, surveys, etc.), to 60-80 people, at $.32 to $1 20 per item ❑ Mileage and Fares: Reimbursement for staff travel to and from sessions at $.31 per mile ❑ Meals: Lunch/refreshments for participants at mediation training session ❑ Leases/Rentals: Two, eight hour day rental of large conference room for peer mediation training and 512 hours of usage of conference room for mediation sessions u Printing: Printing program and training materials ❑ Indirect: EPIC's approved Federal Indirect Rate of 11 % for allocating overhead and administrative costs ¢Y.N`aeiY.YiCaR]'tstFdY:s3XS'.ACM:BY44rtrPfvinil'A:�3W.+Gt3aFt�MW�9h�.YivJt,4^s'Q✓..t:Va'�+tM!L a+scYRYvi.. AN +t:'<.nCtAICL(?TSRRR•.u'1iiFwu `ei6it&Y+.N.U'CM.v.. Ywxx.SW¢.£a:k�t-xv�':uslzv..0 ws�.q"i_.y.•aMAN'13II!n^d:Aa�H•:x.%sYt{RPn- 09/14/95 13 .PIC OU I SES VICE PROPOSAL FOR COMMUNITY SERVICES FOCUSED ON, VIM Professional Services Cost Justification: (Hours per client may vary according to individual family need; average number of hours per session is 1.5) Mediation Sessions 420 Outreach Hours Month Sessions/Month Hours/Session Hours/Client # of Clients Mediation Hours 1st 8 1.5 12 20 240 2nd 4 1.5 6 20 120 3rd 2 1.5 3 20 60 Total 420 Outreach as needed as needed 4 20 Total 80 Training 2 3 6 Total Mediation Hours 420 Outreach Hours 80 Training Hours 6 Total Hours 506 Professional $ 20,240.00 Service Cost Total Hours 506 Rate per Hour $ 40.00 6 0Q/14/9R 14 "3. -SERVICE PR,. SAL FOR COMMUNITY' SERVICES FOCUS' ATTACHMENT "A" BRIEF BIOGRAPHIES OF KEY STAFF: D v TJT Executive Director: Ed Ferguson has served in this position with EPIC since 1985. Ed is a graduate of Valparaiso University with a BA Degree in economics and sociology. He also attended two years of graduate study at Portland State University Prior to coming to EPIC, Ed was Executive Director of the Indochinese Cultural and Service Center in Portland Oregon. During Ed's tenure at EPIC, the agency has tripled in size, while program quality has steadily increased, and state-of-the-art facilities have been acquired. Ed currently serves on the Yakima United Way Success by Six Board, chairs the Early Childhood Services Steering Committee, is treasurer for the Association of Therapeutic Child Development Agency Directors, a statewide organization, and serves on the Administrative Board of Children's Village, an innovative new facility for special needs children. Chief Financial Officer (CFO): Walt Abegglen has 18 years of experience as a professional financial manager. Prior to joining EPIC in 1996 Walt was the CFO for the Seattle Mental Health Institute. In addition to Walt's extensive financial management experience in the health field in the Seattle area, he was also the CFO of Synrad, a high tech company in Bothell, WA. Walt spent time in Yakima early on in his career as Assistant Director of Accounting at Yakima Valley Memorial Hospital. Walt has a BA in Business Administration from Washington State University. Development/Marketing Director: Frank Rowland is a native of the Yakima area. His family has been active in local politics and community service for several generations. After graduating from Selah High, Frank attended Washington State University, receiving a BA in Business with an emphasis on Marketing. Frank joined EPIC in the fall of 1997 after serving as the Youth Director at First Baptist Church of Yakima for seven years. Frank has also served on the staff of Young Life in Yakima. EPIC Youth Service's Director: Debbie Chard has been with EPIC since 1990. With over 15 years of experience helping youth through her teaching, coaching, social work, church youth groups and youth services Debbie brings not only expertise, but also passion and commitment. Debbie has a Masters Degree, majoring in Child and Youth Care from Nova South Eastern University in Florida, a BA from Eastern Washington University, and the Washington Standard Teaching Certificate. Debbie is the local Chairperson of the Washington State Governors Juvenile Justice Committee, and is actively involved in the Northwest Network for Runaway and Homeless Youth. Mental Health Counselor / Social Worker: Marianne (Bammy) Coleman has a Masters of Social Work degree in Child and Family Welfare and a Bachelor of Arts degree in Psychology from the University of Missouri. She was most recently the Children's Cnsis Response System Supervisor for Yakima Valley Farm Workers Clinic. Bammy was a crisis response specialist for Evergreen Counseling Center in Hoquiam and a Shelter Home Coordinator for Friends of Youth in Issaquah. She was also an alcohol and drug counselor while participating in a Professional Training Group in Family Therapy at the Family Institute in New Mexico. EPIC Youth Service's Program Supervisor: Scott Hinton is a recent graduate of Central Washington University with a Bachelor Degree in Law and Justice, with related course work in psychology and counseling. Scott has previous leadership and team experience gained during his tour of duty with the United States Navy where he was an Assistant Team Leader / Imagery Analyst involved with Operation Desert Storm. 09/14/98 17 CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1. Contracting Organization: Central Washington Comprehensive Mental Health (CWCMH) 2. Address: 402 South 4th Avenue Yakima, Washington 98907 3. Phone: 509/575-4084 4. Contact Person: Stephanie Pratt 5.. Title of Service or Program being Funded: Community Information and Referral Line 6. Amount of Contract Award: $11,628.00 7. The term of this agreeme,/it shall commence upon execution hereof and shall terminate at 12:00 p.m., s`/. P/f,9 , unless sooner terminated by either party in accordance /with Section XXIII or Section XXV of incorporated Exhibit "A". 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget and work plan as outlined in project proposal, all attached hereto as Exhibit "B" and incorporated herein by this reference. �3) City of Yakima Resolution No.r'98-045 , a copy of which is attached hereto as Exhibit C and incorporated,herein by this reference. 9. Final contract payment shall be subject to satisfactory completion of project described in Exhibit B, and satisfaction of all contract terms and conditions as stated in Exhibit "A". This written document and incorporated exhibits constitutes the entire agreement between the parties. IN WITN year i S THERE the parties have executed this contract as of the day and ated , Jr., City Manager Rick Weaver for Title O E e) 2k Date ) Date ATTEST: City Clerk Central Washington Comprehensive Mental Health /004 Date iNfYL�;eS16df 7l3' (1q 11 REso.0 1OH C3: _6r� ✓ ; � central wash1 ngton Yakima Center 402 South 4th Ave. PO. Box 959 Yakima, WA 98907 509 575 4084 Sunnyside Office 1319 Saul Rd. Sunnyside, WA 98944 509.837.2089 Ellensburg Office 220 West 4th Ave. Ellensburg, WA 98926 509.925.9861 Goldendale Office 112 West Main St. Goldendale, WA 98620 509 773.5801 White Salmon Office 136 North Main St. P.0 Box 2050 White Salmon, WA 98672 509.493.3400 omprehensive mental health September 14, 1998 City of Yakima Office of Neighborhood Development 112 South 8th Street Yakima, Washington 98901 Dear Review Committee, Please accept this application for funding of the Community Information and Referral Line of Central Washington Comprehensive Mental Health. It is our strong belief that the proposed project will provide a vital link between the north and southeast communities of Yakima and services being offered at Youth On The Move, a youth center located at 3054 W Lincoln. In addition the proposed project will offer additional information and referrals regarding parenting classes, support groups, youth activities, and other resources aimed at supporting and maintaining healthy families and supporting youth. The proposed project is a collaborative effort between EPIC Youth Services, the YWCA, Youth On The Move and the Community Information and Referral program of Central Washington Comprehensive Mental Health. As demonstrated in the attached letters of support and the attached graph, this partnership is aimed at serving those individuals residing in the designated CDBG area of Yakima. Several strategic directions will be impacted by this alliance: offering employment and mentoring opportunities to youth residing in the CDBG area (strategic direction # 1 and #2) enhancing community resources (strategic direction # 6) increasing the availability of youth activities supporting and developing healthy and stable families (strategic direction #3) creating opportunities for youth to be heard and involved (strategic direction #5) The Community Information and Referral Line will serve as the link between youth and parents residing in the CDBG area and services being offered at Youth On The Move. With this alliance resources will be maximized and youth and parents living in the north and southeast areas of Yakima will directly benefit. Thank you for your attention and consideration of this very worthwhile project. Sincerely, Rick Weaver, CEO Central Washington Comprehensive Mental Health The Community (Y uth Living in Northeast and Southeast Yakima) Youth Involvement and Direction Iictivities Leadership Sports Music Computer Lab Education Job Skills Socialization Lincoln Youth Center 1. Name of the provider: I. Program Management Central Washington Comprehensive Mental Health 402 South 4th Avenue Yakima, Washington 98902 Phone: 509-576-4306 Fax: 509-575-4811 Contact Person: Tina Harris, Assistant Coordinator, Crisis Volunteer Programs Central Washington Comprehensive Mental Health P.O Box 959 Yakima, WA 98907 2. Title of Program: Community Information and Referral Project 3. Describe the community need and source of information identifying the need, that your program seeks to address: The Community Information and Referral Program (formally known as ACCESS) has been providing free information and referrals to the Yakima County for 13 years. This volunteer program provides valuable information and referrals regarding community resources and programs to a wide variety of professionals and members of the community. A meeting was held 7-28 and 9-8 to further discuss ways in which to meet the needs identified by residents of both the northeast and southeast communities of Yakima. Those in attendance were: Nan Myra, YWCA David Higgins, Church On The Move, Lincoln Youth Center Roxanne Lewis, EPIC Nadene Kranz, Yakima County Public Health and Safety Network Dyan Munguia, Youth, Alley Cats Rogelio Maciel, Youth Alley Cats Irene Gutierrez, Alley Cats Tina Harris, Assistant Coordinator, Crisis Volunteer Programs, CWCMH Stephanie Pratt, Coordinator, Crisis Volunteer Programs, CWCMH While an identified way to meet the needs of youth is to provide programs that would offer positive alternatives to vandalism, youth crime and other negative factors, it became apparent that linking residents in the target area to information and resources is needed. One of the ways to ensure this vital linking takes place is to partner with Youth On The Move, the YWCA and EPIC. This collaborative effort will result in the YWCA and EPIC offering valuable information and mediation services to youth and parents at Youth On The Move (3054 W. Lincoln). The Community Information and Referral Program would serve as a link between the CDBG target area/community to services available at Youth On The Move. Additional information on youth activities, parenting classes, support programs, mediation services, mentoring programs and other resources to create and maintain healthy families will be offered to those using the Community Information and Referral Line. The C I&R Program will also have a web site available at the Youth center for those youth and parents interested in accessing community information. This collaborative effort will dramatically benefit both youth and parents residing in the CDBG area by linking them to services that will create and maintain healthy families. 4. Describe your target population. 1. Youth residing in the northeast and/or southeast Yakima area and attending OIC or Davis High School. 2. Youth and adults residing in northeast and/or southeast Yakima needing information and referrals regarding youth activities and parenting programs and resources. 3. Professionals needing infounation and referrals for individuals residing in northeast and/or southeast Yakima. 4. Community members with low income levels. 5. Briefly describe your experience or training in offering this type of program. You may include past experience running similar programs/activities, past experience with target population, academic training, life experience, familiarity with risk and protective factors or other relevant research. CWCMH has over 13 years experience serving the Yakima Valley by providing information and referrals specific to social services. Most recently CWCMH partnered with the Inventory Team of the Yakima County Public Safety and Health Network to assess the Valley's need of infouuation on community resources. As a result, the Community Infoinuation and Referral program was able to update the computer, printer and database (Locator 2000) used in accessing and maintaining information and referrals to better meet the needs of those requesting information. As part of this partnership the Community Information and Referral program will also document programs serving youth that impact risk and protective factors, one need identified by Project Change of the Adolescent Programs of Planned Parenthood of Central Washington. In addition to the computer capability, program staff have been trained on using the Locator 2000 database to access and maintain information and will provide training and regular supervision to youth hired under this proposal Staff will also train youth on phone skills, listening and communication skills, documenting calls, staffing calls and basic office procedures relevant to the work they will be doing. Youth will also attend inner agency computer training such as security training and Windows NT. 6. Describe your fiscal management system or plan, including a description of the methods to be used for accounting for expenditures and receipts by fund source. Central Washington Comprehensive Mental Health (CWCMH) uses a semi -accrual system of accounting The agency incorporates the State of Washington BARS system for the development of its chart of accounts and coding of expenditures and receipts. In addition to its chart of accounts, the agency uses specific reporting units and project codes to further segregate expenditures and receipts by funding source. CWCMH operates on a fiscal year, which ends June 30th The Finance Division of CWCMH, comprised of two degreed accountants and several paraprofessional accounting technicians, uses an integrated accounting applications package to record accounting transactions that meet current GAAP standards and has been audited and tested by the systems administration group of our independent audit firm. The agency prepares project, funding source, and agency budgets on an annual basis. Team Leaders must approve expenditures; Division Directors or the Executive Director approves expenditure deviations from the budget. Cash receipts are balanced and deposited on a daily basis. Staff performs closing activities and reconciles journal entries on a monthly basis. Monthly budget reports are prepared for the Board of Directors and management staff. Quarterly reports are prepared for our financial institutions. The agency is in compliance with the Single Audit Act and has engaged Moss -Adams as its independent audit firm. Other federal, state, and regional organizations audit both programs and fiscal systems of the agency on a periodic basis For the last few fiscal years there have been no reportable conditions, material weaknesses, or management letters resulting from our financial audits 7. If the provider is a 501 (c) 3, attach a copy of its most recent financial audit including the management letter. If the provider is not a 501 (c) 3, please attach: a copy of a financial statement, provide the name of the 501 © 3 organization providing fiscal sponsorship, and a recent financial audit including the management letter for the sponsoring organization. Attached. 8. Attach a copy of any insurance held by the provider, which would cover the proposed programs listed in the RFP application. Attached. 9. Please provide the name, organizational affiliation (if applicable), address, and telephone number of three individuals who have knowledge of your ability to successfully carry out this proposal. NAME ORGANIZATION ADDRESS PHONE Betsy Nagle McNaughton Adolescent Pregnancy 303 E. "D" St. 453-3054 Director Parenting Program, Yakima, WA 98901 Planned Parenthood of Central Washington Patti Nagle DCFS/DSHS P.O. Box 12500, B39-12 454-4259 Yakima, WA 98909 Marilyn Mason Plunkett CWCMH P O. Box 959 575-4084 Director, Business Dev. Yakima, WA 98907 II. Project Description 1. Describe the strategic direction(s) (see attachment A) this program addresses and how the program will support this/these strategic direction(s). This proposal addresses several strategic directions. First, hiring two .25 FIE youth to staff the Community Information and Referral program, (strategic direction #1), will create employment opportunities. The program will be supporting this direction by helping youth develop valuable marketable skills such as communication skills, phone skills, computer skills as well as office skills. The youth will attend computer training and also receive regular supervision and ongoing training and coaching. Second, while providing vital coverage for the Community Information and Referral Line the youth will be trained on how to access and offer parenting resources and information to those requesting such referrals. This in turn will support parents in accessing and receiving classes, support groups and other interventions needed to support, develop and maintain healthy and stable families in the community, (strategic direction #3). Successful funding of this proposal will enable youth to play a meaningful role in identifying problems in their community and in identifying and implementing possible solutions (strategic direction #5). For instance, youth will be given the opportunity to come up with ideas and ways in which they can educate the community about resources available to support and maintain healthy families. Youth will also be given the opportunity to provide information on community resources and youth activities in person to youth and parents at Youth on the Move and other locations upon request. Finally, due to the staffing shortage of the Crisis Volunteer Programs and difficulty in finding consistent volunteer coverage for the Community Informuation and Referral Line, the successful funding of this proposal will enhance both access to and coordination of the CI&R program, (strategic direction #6). Having consistent coverage of twenty hours per week will dramatically lessen the amount of lost calls due to individuals not wanting to leave messages when coverage is not possible For instance, when consistent staffing was available January and March of 1997 there were 165 calls and 136 calls respectively. However, when coverage was not consistent or not available calls ranged from 12 calls to 74 in a one-month period. Therefore, staffing will demonstrate a significant and measurable increase in the level of services provided to the community. Lastly, the focus will be on communicating with youth serving organizations to ensure our database has the most current information available to callers. It is our hope that with youth consistently staffing the line it may lead to an increase in youth using the line to access information and referrals. Finally, with youth communicating with youth serving organizations and other programs serving youth and families an increase in coordination and cooperation will occur between programs. 2. Briefly describe the long-term outcome(s) to which you believe the proposed program will contribute: The Community Information and Referral Project will impact youth, families and their communities in many ways. The expected long-term outcomes include expanded knowledge and utilization by youth and parents, residing in north and southeast Yakima, of community resources that support children and families. As parents become more educated about resources available for themselves and for their children it is hoped that the rate at which parents utilize such interventions will increase. This in turn will build stronger, more powerful and positive families As youth become more educated about resources and youth related activities it is hoped that the rate of youth violence and crime will decrease An increase in youth using Youth On the Move will be demonstrated as will an increase in individuals requesting information and referrals. Youth will feel more connected to their community and be more invested in creating and maintaining positive change. 3. What are the short-term outcomes you hope to achieve? The Community Information and Referral Project hopes to achieve several short-term outcomes which include: two employment opportunities for youth residing in north or southeast Yakima increased knowledge of youth regarding community resources increased marketable job skills of youth hired to staff C I&R program increased knowledge of community resources by youth and adults increase in requests for information and referrals regarding youth activities and parenting resources, by those residing in north and southeast Yakima increase in requests for information and referrals for youth related activities from youth residing in north and southeast Yakima increase of youth using Youth On The Move parents attending classes, presentations and programs offered by the YWCA and EPIC at Youth On the Move youth using the web site at Youth On the Move to access information 4. What strategies will be employed to achieve that above stated outcomes? The recruitment and training of two youth interested in becoming an active part of this project is integral to the program's success. Youth will be screened to ascertain their interest, motivation and commitment to being an active part in providing information to the community as well as serving as a link to the community and programs serving youth and families. In addition to computer training and office skills training youth employed by this project will be educated on community resources and crisis intervention. Such training and education will enable them to provide accurate information and referrals to those requesting such information. The Youth will also be given the opportunity to strategize ways in which to promote the use of the C I&R program to those residing in north and southeast Yakima. In addition, the youth will be able to attend community meeting such as the Yakima Youth Commission to inform community members of their role within the project and stay abreast of community activities and programs. 5. How will you demonstrate that the program outcomes were achieved and your program goals were met? Include both short-term outcome evaluation measures as well as process measures. Youth employed by this project will be given a pre and post-test regarding their familiarity with community resources and basic office skills. This instrument will provide information on whether or not an increase in knowledge of community resources and basic office skills was achieved after being employed with the project. Secondly, program outcomes will be measured by the number of requests received and referrals given regarding youth activities and programs and parenting resources to those residing in north and southeast Yakima. The numbers of referrals to Youth On The Move will also be tracked. Information documented may include the address of callers using the line and or range of their income level. Additional demographic data includes age range, time of call, date of call, who the caller was referred by and what type of information is being requested. This information will be tracked by the use of the report writer on the Locator 2000 database and/or with individual contact sheets on calls. 6. Describe how youth will be involved in the design, oversight, implementation, and evaluation of this program. How will community resources be maximized through your program? (For example: Will community members be empowered to act on their own to achieve goals or solve problems after the program is completed? How will existing community resources or programs be incorporated into program delivery? How will volunteers be used in the development and implementation of the program? How will the target youth population be involved in program development, oversite and/or evaluation? How will program supporters or collaborators be used to leverage the amount of quality of the service you will be providing?) Youth will be actively involved in designing a coordinated system of keeping in touch with youth sponsored activities and programs serving youth and families in the designated geographical area of north and southeast Yakima Youth will work closely with staff at Youth On The Move to ensure infoiniation is current on classes and services being offered by the YWCA and EPIC Communication such as phone contact, letters, fliers and site visits are some of the options youth can incorporate into their plan. This incorporation of existing community resources and programs is a vital part of the project and will be ongoing to ensure the database has the most up to date information. The youth will work closely with the Assistant Coordinator regarding oversight, implementation and evaluation of this program as well. Volunteers are the foundation of the Crisis Volunteer Programs and youth volunteers have staffed the C I&R program. One way in which volunteers may be used is to aid the youth employees in distributing program fliers amongst those in their community. Current volunteers (with Open Line and the Sexual Assault Unit) will be kept up to date on services in the community so they too can refer youth and families to appropriate resources. Collaboration is also a vital component in the success of this project and has been throughout the thirteen years the C I&R program has been in existence. Working with community agencies such as EPIC, YWCA and Youth On The Move, community mental health agencies, agencies specializing in youth activities and services and a variety of others is currently taking place and will continue throughout this project. Such collaboration ensures that the C I&R program is kept up to date on community resources and therefore can provide accurate and timely information to those requesting such information. 7. How and with whom will you be collaborating? Describe the resources, assets, or expertise the collaborators will bring to the project. The Community Information and Referral program is currently working on a number of collaborative projects to ensure the program has accurate information and resources to meet the needs of youth and families, these include: Youth On The Move: Located at 305 W. Lincoln, will be offering the use of its facility to contain a web site for youth and parents to access information and resources set up by the Community Information and Referral Program. Also, EPIC will be holding family mediation classes at the facility. The YWCA will also be providing domestic violence information to peer mentors. Cross promotion, marketing and advertising will be provided about all of the services offered EPIC: will be referring families to the C I&R Program. At the same time the C I&R program will be referring youth and parents to family mediation services being offered at Youth On The Move. Additional information and referrals regarding the services EPIC provides to the community will be offered as well. YWCA: The YWCA will be sponsoring a youth media campaign on domestic violence and will be promoting the services available as a result of the partnership between EPIC, the Community Information and Referral line (CWCMH), the YWCA and Youth On The Move. At the same time the C I&R program will be referring youth and parents to the media campaign. Project Change, Planned Parenthood of Central Washington: this project entails tracking risk and protective factors addressed by various county programs and services for youth. The Strong Families/Familias Fuertes Project:the C I&R program will be keeping a list of upcoming classes available to parents. PEPR (Parenting Education and Parenting Resources): again, we will be inputting a comprehensive listing of parenting classes and supportive services this group has collected. Take This Valley's Heart, mentoring committee (Foster Care enhancement project): we will be inputting a list of agencies and programs available to youth, which provide mentoring. Collaboration with these and other agencies and programs is ongoing and vital to the success of this project. Partnering with such agencies and groups will bring a wealth of information on current activities and programs available to youth and families The C I&R program will then be able to provide a central location (via the information line) for individuals to access information. Finally, several agencies will provide resources and assets such as a consistent referral base, another avenue to distribute information amongst the community by cross promoting programs and services offered, feedback regarding program development and support and training for the youth hired to help implement this project. III. Cost CBDG Funds Other Resources Total Salaries/Wages (direct service and support) $ 11,228 $ 1,314 $ 12,542 Supplies $ 100 $ 200 $ 300 Professional Services $ 0 $ 0 $ 0 Postage $ 0 $ 400 $ 400 Mileage/Fares $ 0 $ 241 $ 241 Meals $ 0 $ 100 $ 100 Advertising/ $ 300 $ 0 $ 300 Marketing Leases/Rentals $ 0 $ 100 $ 100 Printing $ 0 $ 100 $ 100 TOTAL $ 11,628 $ 2,455 $ 14,083 2. Budget Narrative: Salaries/Wages: Under this category, the positions to be funded include 2 .25 FTE (for a total of 20 hours per week at $8 per hour) youth to provide infoiniation and referrals to callers requesting information. This category also funds .1F II, (4 hours per week) of the Assistant Coordinator who will be providing training and supervision to the employees on a daily basis. The Agency will cover the benefits for .1FTE of the Assistant Coordinator position and .1FTE of the Coordinator position to provide. Benefits will not be offered to the youth employees. Supplies: The estimated cost for supplies is $100 and includes notebooks, pencils, paper, pens, appointment calendar's and other miscellaneous items to support of work of two employees for the year. The Agency will pay for additional supply needs. Professional Services: no expense in this category. Postage: The agency will provide support of an estimated $200 in this category to cover approximately 10 items to be mailed weekly for 52 weeks at .32 each which totals $166. Items may include fliers, program pamphlets and other collateral contact necessary in the communication with community agencies and programs. $36 will be used to support the bulk mailing cost for completing an annual updating of the database, which includes approximately 2,500 listings. The current rate for bulk mailing is $36.40 per 1,000 pieces. Mileage and Fares: The agency will support the program for an estimated cost of $241 to cover mileage for the Assistant Coordinator and youth staff at .31 per mile for an estimated 15 miles per week times 52 weeks which totals $241. Mileage is to attend community activities, programs, visit agencies and attend meetings to stay abreast of community resources Leases/Rentals: no expenses in this category. Meals: The estimated cost in this category is $50 which will provide a total of 10 snacks or light meals for the youth employees throughout the year. Snacks and meals may be necessary if attending a community event or working evenings. Advertising/Marketing: The estimated cost in this category is $300 which will cover expenses for radio spots, newspaper ads and other print advertising through brochures and posters which the youth will help to develop. Printing: The agency will support the program by providing for an estimated cost of $100 to print approximately 1,000 pieces at 10 per paper. AOORp, CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YY) 3/11/99 POLICY NUMBER PRODUCER SEDGWICK OF WASHINGTON, INC. P. O. BOX 2547 YAKIMA, WA '- -07 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURER A. Washington Casualty Company INSURED Central WA Comprehensive Mental Health P. O. Box 959 Yakima WA 98907 INSURER B: INSURER C. INSURER D' INSURER E: RAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/OD/YY) LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY TBD 3/15/99 6/01/99 EACH OCCURRENCE $ 2000000 X FIRE DAMAGE (Any one fire) $ 100000 X CLAIMS MADE OCCUR MED EXP (Any one person) $ 5000 PERSONAL & ADV INJURY $ 2000000 GEN'L GENERAL AGGREGATE $ AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ POLICY PRO- JECT AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ AUTO ONLY' AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE RETENTION $ $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY WC STATU- OTH-. TORY LIMITS ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS City of Yakima, it's elected officials, officers, agents & employees are named as additional insured as respects to Resolution #R98-145. CERTIFICATE HOLDER ADDITIONAL INSURED; INSURER LETTER: CANCELLATION City of Yakima 129 N. 2nd Street Yakima, WA 98901 ACORD 25-S (7/97) jar SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REP ©ACORD CORPORATION 1988 -1;1 -t;ft itt; ; ;;;;;;; t, it, it• it ;; [I it ';;;;;, ; , ,,tt ;;;.tt,s? itt;;;; ;;;;;;;-; , • i; ; ;it,: :tit; , 1,,t t;;;;;fti.0( tt'• 4 ; , 1-1111'' ik‘ f 3 1 RESOLUTION NO. R-98- 145 A RESOLUTION authorizing the City Manager and the City Clerk of the City of Yakima to execute agreements with six community organizations, to implement projects for Community Services Focused on Youth, included in the 1998 Community Development Block Grant Consolidated Plan. WHEREAS, the City of Yakima was a recipient of 1998 Federal Community Development Block Grant funds which may be used, among other things, for Community Services Focused on Youth; and WHEREAS, the City Council considered and approved the One Year Plan and budget including $100,000 for Community Services Focused on Youth; and WHEREAS, the Yakima Coalition on Youth Violence, with the assistance of staff from the Office of Neighborhood Development Services, has researched and evaluated the 13 applications submitted and has recommended six projects totaling $100,000 including: Organization Project Amount Yakima County Substance Abuse Coalition Interim Middle School Sports Program $12,000 Yakima YMCA Achievers Youth Mentoring Program $7,750 Yakima YWCA Youth Media Campaign $10,000 CW Comprehensive Mental Health Community Information and Referral Program $11,628 Enterprise for Progress in the Community (EPIC) Youth and Family Mediation Program $20,240 Church on the Move Lincoln Youth Center $38,382; and WHEREAS, the Church on the Move creates a special purpose 501 c 3 corporation prior to execution of an agreement; and WHEREAS, the City desires that the funds be conditioned upon execution of an agreement with the organizations and project managers; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with these organizations in accordance with the terms and conditions of the attached agreements, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk are hereby authorized and directed to execute the attached and incorporated agreements between the City of Yakima and the community organizations and project managers in order to implement the 1998 Community Services Focused on Youth Program as approved by City Council. ADOPTED BY THE CITY COUNCIL this 20`h day of October 1998. SI JOHN PUCCINELLI Al'lEST: John Puccinelli, Mayor Cry_-'sified to be a true and correct cony 4i4 7.E3e c,rH ili l filed ii niy office. /p.- -Z /- q, CITY CLERK __LLZe_t//Z. `tk ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting Of: October 20, 1998 Contracts for 1998 Community Development Block Grant Community Services Focused on Youth. ook, Director of Community and Economic Development CONTACT: Michael A. Morales, Grants Writer/Compliance Officer 575-3533 SUMMARY EXPLANATION: The Office of Neighborhood Development Services (ONDS) issued two Requests for Proposals (RFP) for Community Services Focused on Youth. The Community Development Block Grant budgeted $100,000 in 1998 for this item. The RFP process was facilitated by the Yakima Coalition on Youth Violence, from which a review committee was formed. The committee used a 100 point scoring system, and ranked proposals by their composite scores. Six proposals were recommended by the YCYV for funding. They are as follows: Organization Project Amount Yakima County Substance Abuse Coalition Interim Middle School Sports Program $12,000 Yakima YMCA Achievers Youth Mentoring Program $7,750 Yakima YWCA Youth Media Campaign $10,000 CW Comprehensive Mental Health Community Information and Referral Program $11,628 Enterprise for Progress in the Community (EPIC) Youth and Family Mediation Program $20,240 Church on the Move " Lincoln Youth Center $38,382 "Due to federal regulations prohibiting a contract with a religious based organization, a special purpose 501 c 3 corporation must be developed prior to contract execution. The attached resolution authorized the City Manager and City Clerk to execute contracts with the six organizations to complete the projects as approved by the City Council. Resolution X Ordinance Contract X Other Funding Source: Community Development Block Grant funds Approval for Submittal: 4 City Manager STAFF RECOMMENDATION: BOARD RECOMMENDATION: COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-98-145 Staff recommends approval. - -------. - •-.••• i• '-, ACORDT. CERTIFICATE .. - .rLIABILITY PRODUCER Seabury & Smith 1430 N 16TH Avenue Lake Aspen Park Bldg H Yakima, WA 98902 509-248-7460 • •• • . • • ••• .. INSURANCEA13...-.• DATE (MM/DD/YY) . .. . 6/29/00 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY A WASHINGTON CASUALTY CO INSURED , ' 1 ? Central WA Comprehensive Menta/ Health , P 0 Box 959 mi 0 4)000 Yakima, WA 98907 k i -11 ,, : , 1 •' ° ' COMPANY B COMPANY c COMPANY D :„................... -- . - . - ,........... ........ ]cov:Ft:A0E THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY) LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY WAMA01718 6/01/00 6/01/01 GENERAL AGGREGATE $ UNLIMITED x PRODUCTS - COMP/OP AGG $ X CLAIMS MADE OCCUR PERSONAL & ADV INJURY $ OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 2,000,000 FIRE DAMAGE (Any one fire) $ MED EXP (Any one person) $ AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS COMBINED SINGLE LIMIT $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN AUTO ONLY EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM EACH OCCURRENCE $ AGGREGATE $ $ WORKER'S COMPENSATION EMPLOYERS' LIABILITY THE PROPRIETOR/ PARTNERS/EXECUTIVE OFFICERS ARE: AND INCL EXCL I WC STATU- I OTH- i TORY LIMITSER EL EACH ACCIDENT $ EL DISEASE - POLICY LIMIT $ EL DISEASE - EA EMPLOYEE $ OTHER ,. DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL CITY OF YAKIMA, IT'S ELECTED OFFICIALS, NAMED AS ADDITIONAL INSURED AS RESPECTS ITEMS (LIMITS AY BE SUBJECT OFFICERS, A ENTS & EMPLOYEES TO RESOLUT'ON #R98-145 TO DE UCTIBLES OR RETENTIONS). ARE 44 119 ,a 1,e. evvaw-z-A-- qy_ct le 0t.itop-10fti;-.-000ER1-- - ---- CITY OF YAKIMA 129 NORTH 2ND STREET YAKIMA, WA 98901 ................................ ::CANCELMTION: SHOULD ANY EXPIRATION 10 DAYS OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. BUT FAILURE OF ANY KIND AUTHORIZED REPRESENTATIV edelsot) • ' ,0:::4000::t:oftociftAtiorstitoot; MLT CERTIFICATE NO 0013001-00022 AC®RL?T. CERTIFICATE OF LIABILITY INSURANCE DATE IMMIDD/YYI 06/01/2001 PRODUCER Marsh Advantage America g P.O. Box 2547 Yakima, WA 98907 509-248-7460 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURED Central Washington Comprehensive Mental Health P.O. Box 959 Yakima, WA 98907 '509-574-5100 INSURER A: WASHINGTON CASUALTY CO. INSURER B: Ham'' - t '? INSURER C: INSURER D: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICA 'EDI' (+it TVVITHSTm004G _,` . }- ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE DhAY`BE'ISSUEb R MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSR I TR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE IMM/DDNYY1 POLICY EXPIRATION DATE fMMIf7DNY1 NITS A GENERAL GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY 1-1718 06/01/01 06/01/02 EACH OCCURRENCE $2,000,000 X FIRE DAMAGE (Any one fire) $100,000 X CLAIMS MADE OCCUR MED EXP (Any one person) $ 5,000 PERSONAL &ADV INJURY $ GENERAL AGGREGATE $UNLIMITED GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS • COMP/OP AGG $ AUTOMOBILE 12LICY1 1FC:TRO- PLOC LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Par person) BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTOOTHER AUTO ONLY - EA ACCIDENT $ THAN EA ACC $ - AUTO ONLY• AGG $ EXCESS UABfLITYEACH OCCURRENCE $ t----� OCCUR 1 1 CLAIMS MADE AGGREGATE S DEDUCTIBLE RETENTION $ $ - $ WORKERS COMPENSATION AND EMPLOYERS° LIABILITY I TOWRC Y LIMITS'fATU- S 1 ER E.L. EACH ACCIDENT $ E. L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ OTHER IESCRIPTION OF OPERATIONSILOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS CITY OF YAKIMA, ITS ELECTED OFFICIALS, OFFICERS, AGENTS & EMPLOYEES ARE NAMED AS ADDITIONAL INSURED AS RESPECTS TO RESOLUTION #R98-145. ;ERTIFICATE HOLDER ADDITIONAL INSURED; INSURER LETTER: CANCELLATION CITY OF YAKIMA 129 NORTH 2ND STREET YAKIMA, WA. 98 901 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, REPRESENTATIVES. THE EXPIRATION 10 DAYS WRITTEN TO DO SO SHALL ITS AGENTS OR AUTHORIZED REP ENTATIVE ,,rr�� /.(i¢�YrA (.P. +� (CORD 25-S (7/97) T O ACORD CORPORATION 1988 ACORDTM CERTIFICATE OF LIABILITY INSURANCE S in DATE (MMIDDIYY)1/2/2007 PRODUCER J.J. Negley Associates P.O. Box 206 Cedar Grove, NJ 07009 973-239-9107 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURED Central Washington Comprehensive Mental Health P.O. Box 959 Yakima, WA 98907 I INSURER A. Scottsdale Insurance Company INSURER B: INSURER C: INSURER D: INSURER E: (:wtlKALat, THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRPOLICY TYPE OF INSURANCE POLICY NUMBER EFFECTIVE DATE (MMIDDIYY) POLICY EXPIRATION DATE (MMIDD/YY) LIMITS LTR GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY OPS0045450 01/04/07 EACH OCCURRENCE $5 000.000 $ 300,000 $ 5 , 000 $5,000, 000 $ 5, 000.000 $5.000.000 FIRE DAMAGE (Any one fire) A X MED EXP (Any one person) 2E I CLAIMS MADE i OCCUR 01/04/08 PERSONAL &ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG GEN'L AGGREGATE LIMIT APPLIES PER: POLICY n FM n LOC 7 AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ AUTO ONLY- AGG $ EXCESS LIABILITY OCCUR FI CLAIMS MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE $ AGGREGATE $ $ $ $ WORKERS EMPLOYERS' COMPENSATION AND LIABILITY WC STATU- OTH- TORY LIMITS ER F L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A OTHER Professional Liability OPS0045450 01/04/07 01/04/08 $5,000,000 Ea. Claim $5.000.000 Aggregate DESCRIPTION City as OF OPERATIONS/LOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS of Yakima, its Elected Officials, Officers, Agents, & Employees are added Additional Insureds with respects to Resolution R98-145. -,G. -7 L�, ilj7 e v ,f CERTIFICATE HOLDER ADDITIONAL INSURED; INSURER LETTER: CANCELLATIO City of Yakima 129 North 2nd Street Yakima, Washington 98901 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENJIQIVE ACORD 25-S (7/97) A •-i' .411P ION 1988 RECEIVED JAN 0 4 2007 Human Resources Division CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES Contracting Organization: YWCA of Yakima (YWCA) 2. Address: 15 North Naches Avenue Yakima, Washington 98901 3. Phone: 509/248/7796 II 4. Contact Person: Patty Dion, Executive Directord 5. Title of Service or Program being Funded: Youth Media Campaign 6. Amount of Contract Award: $10,000.00 7. The term of this agreement shall commence upon execution hereof and shall terminate at 12:00 p.m., , unless sooner terminated by either party in accordance with Section XXIII or Section XXV of incorporated Exhibit "A". i 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget and work plan as outlined in project proposal, all attached hereto as Exhibit "B" and incorporated herein by this r1ference. 3) ' City of Yakima Resolution No.P-98- ('-4 , a copy of which is attached hereto as Exhibit C and incorporated herein by this reference. 9. Final contract payment shall be subject to satisfactory completion of project described in Exhibit B, and satisfaction of all contract terms and conditions as stated in Exhibit "A". This written document and incorporated exhibits constitutes the entire agreement between the parties. IN WITNESS THEREOF the parties have executed this contract as of the day and year indicated below,,, aikv Coo440 CED Director R.A. Zais, Jr., City Manager Date" -- to Date - h ATTEST: City Q11�z Patty Dion for YWCA of Yakima Date Title hid ` 1 _,._�.�� .,- �4o lye CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1. Contracting Organization: Yakima Family YMCA 2. Address: 5 North Naches Avenue Yakima, Washington 98901-2796 3. Phone: 509/248-1202 4. Contact Person: Joseph T. Rasberry 5. Title of Service or Program being Funded: Achievers Program 6. Amount of Contract Award: $7,750 7. The term of this agreement shall commence upon execution hereof and shall terminate at 12:00 p.m., /4,/Z0-. 2; /979', unless sooner terminated by either party in accordance with Section XXIII or Section XXV of incorporated Exhibit "A". 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget including sources and uses statement and work plan including building permit and set of plans, all attached hereto as Exhibit "B" and incorporated herein by this reference. 3) City of Yakima Resolution No.F98-1Y,; , a copy of which is attached hereto as Exhibit C and incorporated herein by this reference. 9. Final contract payment shall be subject to satisfactory completion of project described in Exhibit B, and satisfaction of all contract terms and conditions as stated in Exhibit "A". This written document and incorporated exhibits constitutes the entire agreement between the parties. IN WITNESS THEREOF the \parties have executed this contract as of the day and year indica d belo Cgg c, CE irector Date R.A. Zais, Jr City Manager Date • ATTEST: City Clerk, EXHIBIT "A" TERMS AND CONDITIONS I DESIGNATION The City of Yakima, as recipient of a Community Development Block Grant (CDBG) from the U.S. Department of Housing and Urban Development, hereby designates the Yakima Family YMCA (YMCA) to undertake, and the YMCA hereby agrees to undertake that certain community development or housing assistance project described in Exhibit "B", Scope of Work. II SUB -GRANT A. NOTICE TO PROCEED No work on the project shall occur prior to or without written approval from the City of Yakima Office of Neighborhood Development Services (ONDS) shall furnish the YMCA with written notice to proceed upon release of funds from HUD related to the project pursuant to 24 CFR Part 58. B. AMOUNT OF GRANT The City hereby sub -grants to the YMCA $7,750 for said project. III GENERAL BUDGET PROVISIONS The YMCA agrees to the following provisions in satisfying the terms and conditions of this contract: A. PAYMENT AND DISBURSEMENTS Disbursements by the City of Yakima from this contract/grant award shall be on a reimbursement basis covering actual expenditures by the YMCA or obligation of the YMCA currently due and owing, but not paid. Disbursements shall be limited to allowable costs and so shall be made upon the occurrence of all the following, in addition to any other conditions contained herein or in the special conditions: 1. Receipt by the City of Yakima ONDS of a written reimbursement request on forms provided by the City of Yakima ONDS supported by copies of vouchers, invoices, salary and wage summaries, or other acceptable documentation; and 2. Determination by the City of Yakima ONDS that the expenditures or obligations for which reimbursement is sought constitute allowable costs under the principles set forth in Federal Management Circular 74-4 "eligible costs under the Community Development Block Grant Program" and come within the Project Budget. B. No payment shall be made for any service rendered by the YMCA except for services within the scope of a category set forth in the budget in Exhibit "B" of this Contract, and all funds received must be used for service as identified in Exhibit "B" of this Contract. 1. The YMCA shall submit to the City of Yakima ONDS a written request for approval of budget revision when a proposed revision would result in an increase or decrease of ten percent (100) or more in an approved budget subject category. Written budget revision approval must be received by the YMCA prior to the YMCA incurring any expenditures against the revised budget sub -object categories. 2. When the revision of the YMCA budget does not exceed ten percent (l00) of an approved budget sub -object category, the YMCA must submit a revised budget to the City of Yakima ONDS prior to the submittal of claims against the budget. IV COMMENCEMENT OF WORK The City of Yakima ONDS shall furnish the YMCA with written notice to proceed upon release of funds from HUD related to the project. No work on the project shall occur prior to the notice to proceed without written approval from the City of Yakima ONDS. V BILLING PROCEDURES A. The YMCA shall submit monthly written claims for reimbursement of services performed under this contract in the manner prescribed in paragraph III above, and as prescribed by the City of Yakima ONDS. VI LOCAL FINANCIAL SUPPORT The sub -grant shall not be utilized to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of such assistance. VII BUDGET SURPLUS The YMCA agrees that funds determined by the City of Yakima ONDS to be surplus at the end of the project within the budget of this Contract will be subject to cancellation by the City of Yakima ONDS and may be negotiated if they are to be included in future contracts. VIII COMPLIANCE WITH LAWS A. GENERAL The YMCA, in performance of this Contract, agrees to comply with all applicable Federal, State and Local Laws and ordinances, and the rules and regulations promulgated by the U.S. Department of Housing and Urban Development, including, but not limited to, Federal CDBG Regulations and other policies and guidelines established by the City of Yakima ONDS. B. PROCUREMENT AND CONSTRUCTION OR REPAIR PROJECT REQUIREMENTS The following federal provisions may apply, among others, to this contract: 1. Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and 24 CFR 570.601 (Discrimination prohibited). 2. The Lead Based Paint Poisoning Prevention Act, 42 USC Section 4831 et seq., and HUD regulations implementing the Act, 24 CFR Part 35, where, residential structures are involved. The YMCA shall provide whatever assistance is necessary to enable the City of Yakima's Building Official to carry out its inspection and certification responsibility under those regulations. 3. Historic and Archaeological Preservation requirements as set forth in 24 CFR Section 570.604.36 CFR Part 800, RCW 27.44.010 (Native American Burial Law), RCW 27.53.010-.090 (Protection of Archaeological Resources), and RCW 43.51.750-.820 (Preservation of Historic Properties). 4. Architectural Barriers Act of 1968 as amended, 42 USC Section 4151 et seq., implementing regulations, and Chapter 70.92 RCW. 5. Clean Air Act as amended, 42 USC Section 1857 et seq; Water Pollution Control Act, as amended, 33 USC Section 1251 et seq.; and Environmental Protection Agency regulations, 40 CFR Part 15. 6. Section 3 of the Housing and Urban Development Act of 1968 (12 USC Section 1701u) and 24 CFR Part 135 (Employment opportunities for project area businesses and low income persons). 7. Contract Work Hours and Safety Standards Act, 40 USC Sections 327-333, (Overtime Compensation). 8. Davis -Bacon Act, as amended, 40 USC Sections 276a 276a-5, and RCW Chapter 3-12 (Prevailing Wage Rates) . 9. Attachment 0 of the Office of Management and Budget Circular, A-102 (Procurement Standards) and Federal Management Circular, FMC 74-4. 10. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and regulations contained in 24 CFR Parts 42 and 570. 11. Title VI of the Civil Rights Act of 1964 (P.L. 88- 352) as amended, and HUD regulations with respect thereto including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the YMCA shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex, or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon, and providing that the YMCA, the County, and the United States are beneficiaries of and entitled to enforce such covenant. The YMCA, in undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. 12. Age Discrimination Act of 1975 (24 CFR 146). 13. Fair Housing Act (24 CFR 100, CFR 107 and 24 CFR 1) 14. Housing Quality Standards (24 CFR 882.109). 15. WBE/MBE (24 CFR 85.36(e)). 16. ENVIRONMENTAL REVIEW A. NEPA The City of Yakima ONDS retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which the City of Yakima ONDS may require the YMCA to furnish data, information and assistance for the City's review and assessment in determining whether the City must prepare an Environmental Impact Statement. B. SEPA The Contract Organization retains responsibility for fulfilling the requirements of the State Environmental Policy Act and regulations and ordinance adopted thereunder. C. COMPLIANCE AS PRE -CONDITION Performance by either the City of Yakima ONDS or the YMCA under this Agreement shall be contingent upon satisfaction of all applicable requirements of the National and State Environmental Policy Acts. IX NON-DISCRIMINATION IN EMPLOYMENT A. The City of Yakima is an Equal Opportunity Employer. B. The YMCA agrees that it shall not discriminate against any employee or applicant on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of a sensory, mental or physical handicap. Such action shall include, but not be limited to: employment, upgrading, demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and programs for training including apprenticeships. The YMCA specifically agrees to abide by the Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and HUD Anti Discrimination Requirements, 24 CFR 570.601. X NON-DISCRIMINATION IN CLIENT SERVICES A. The YMCA agrees to affirmatively market units made available through this contract (24 CFR 92.352), and shall not, on the grounds of race, color, sex, religion, national origin, creed, marital status, or age: 1. Deny a qualified individual any facilities, financial aid, services or other benefits provided under this Contract; 2. Provide any service(s) or other benefits to a qualified individual which are different, or are provided in a different manner, from those provided to others under this Contract; separate treatment in any manner related to his receipt of any service(s) or other benefits provided under this Contract; 3. Deny any qualified individual an opportunity to participate in any program provided by this Contract through the provision of service(s) or otherwise, or will afford him an opportunity to do so which is different from that afforded others under this Contract. B. The YMCA shall abide by all provisions of Section 504 of the HEW Rehabilitation Act of 1973 prohibiting discrimination against handicapped individuals either through purpose or intent. C. If assignment and/or subcontracting has been authorized, said assignment or subcontract shall include appropriate safeguards against discrimination in client services binding upon each contractor or subcontractor. The YMCA shall take such action as may be required to ensure full compliance with the provisions of this clause, including sanctions for noncompliance. XI LICENSING AND PROGRAM STANDARDS The YMCA agrees to comply with all applicable Federal, State, County and Municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals, and any other standards or criteria as described in the Contract to assure quality of services. XII MONITORING AND ACCESS TO RECORDS A. YMCA agrees that City may carry out monitoring and evaluation activities so as to ensure compliance by YMCA with this YMCA agreement, with the CDBG Compliance Documents, and with all other laws, regulations, and ordinances related to the performance hereof. YMCA agrees to provide City with any data determined by City to be necessary for its effective fulfillment of its monitoring and evaluation responsibilities. B. At any reasonable time and as often as City may deem necessary, YMCA shall make all of its records available to City, HUD, the Comptroller General of the United States, or any of their authorized representatives, and shall permit City, HUD, the Comptroller General of the United States, or any of their authorized representatives to audit, examine, and make excerpts and/or copies of same. YMCA records shall include, but shall not be limited to, the following: payroll, personnel and employment records; procurement bidding documents; contracts; sales closing statements; and invoices. C. The Contract Organization shall be required to make reasonable changes in the services as completed or to be completed if said services fall below the standards and specifications set forth in the Special Terms and Conditions, Project Description, or Statement of Work. XIII SAFEGUARDING OF CLIENT INFORMATION The use or disclosure by any party of any confidential information concerning a recipient or client for any purpose not directly connected with the City's or the Contractor's responsibilities with respect to services provided under this Contract is prohibited except on written consent of the recipient or client, his/her attorney or his/her responsible parent or guardian or as otherwise provided by law. XIV ASSIGNMENT AND/OR SUBCONTRACTING The YMCA shall not assign or subcontract any portion of the services provided within the terms of this Contract without obtaining prior written approval from the City. All terms and conditions of this Contract shall apply to any approved subcontract or assignment related to the Contract. XV STANDARDS FOR FISCAL ACCOUNTABILITY A. The YMCA agrees to provide project line item draw requests, annual verification of rents, annual audited financial statement to compare income and expenses, records, documents and accounting procedures which accurately reflect all direct and indirect costs related to the performance of this Contract. Such fiscal books, records, documents, reports and other data shall be retained in a manner consistent with the "Budgeting, Accounting, Cities, and Other Local as "BARS", as issued by Washington. The YMCA ONDS shall have the components of the expenditures remain Reporting System for Counties and Governments", hereinafter referred to the Office of State Auditor, State of further agrees that the City of Yakima right to monitor and audit the fiscal organization to insure that actual consistent with the terms of this Contract. The YMCA shall retain all books, records, documents and other material relevant to the Contract for seven (7) years after settlement of this Contract. The YMCA agrees that the City of Yakima, the U.S. Department of Housing and Urban Development, the Washington State Auditor, or their designees, shall have full access to and a right to examine any of said materials at all reasonable times during said period. B. The YMCA agrees that any contributions or payments made for services furnished under this agreement shall be used for the sole benefit of this program. XVI PROGRAM PROPERTY Any personal property having a useful life of more than one year and purchased wholly or in part with sub -grant funds at a cost of three hundred dollars ($300) or more per item, shall upon its purchase or receipt become the property of the City of Yakima and/or federal government. Final ownership and disposition of such property shall be determined under the provisions of Attachment N of OMB, A-102. The YMCA shall be responsible for all such property, including its care and maintenance, and shall comply with the following procedural requirements: 1. Property records shall be maintained accurately and provide for: A description of the property; manufacturer's serial number or other identification number; acquisition date and cost; source of the property; percentage of CDBG funds used in the purchase of property; location, use, and condition of the property. 2. A physical inventory of property shall be taken and the results reconciled with the property records at least once every two years to verify the existence, current utilization, and continued need for the property. 3. A control system shall be in effect to insure adequate safeguards to prevent lose, damage, or theft to the property. Any loss, damage, or theft of the property shall be investigated and fully documented. 4. Adequate maintenance procedures shall be implemented to keep the property in good condition. 5. If the YMCA elects to capitalize and depreciate such non -expendable personal property in lieu of claiming the acquisition cost as a direct item of cost, title to such property shall remain with the YMCA. An election to capitalize and depreciate or claim acquisition cost as a direct item of cost shall be irrevocable. 6. Non -expendable personal property purchased by the YMCA under the terms of this Contract, in which title is vested in the City of Yakima or Federal Government shall not be rented, loaned, or otherwise passed to any person, partnership, corporation, association or organization without the prior express approval of the City of Yakima ONDS. 7. Any non -expendable personal property furnished to, or purchased by, the YMCA, title to which is vested in the City of Yakima ONDS or federal government shall, unless otherwise provided herein or approved by the Contracting Officer, be used only for the performance of activities defined in this Contract. 8. As a condition prerequisite to reimbursement for the purchase of non -expendable personal property, title to which shall vest in the City of Yakima ONDS or federal government, the YMCA agrees to execute such security agreements and other documents as shall be necessary for the City of Yakima ONDS or federal government to perfect its interest in such property in accordance with the "Uniform Commercial Code Secured Transactions" as codified in Article 9 of RCW Chapter 62A. 9. The YMCA shall be responsible for any loss or damage to the property of the City of Yakima ONDS or federal government (including expenses entered "hereunto) which results from negligence, willful misconduct, or lack of good faith on the part of the YMCA to maintain and administer in accordance with sound management practices that property, to ensure that the property will be returned to the City of Yakima ONDS or federal government in like condition to that in which condition the property was acquired by purchase, fair wear and tear accepted. XVII RELATIONSHIP OF THE PARTIES The parties intend that an independent contractor/city relationship will be created by this Contract. The City of Yakima ONDS is interested only in the results to be achieved, the implementation of services will lie solely with the YMCA. No agent, employee, or representatives of the YMCA shall be deemed to be an employee, agent, servant or representative of the City of Yakima for any purpose, and the employees of the YMCA are not entitled to any of the benefits the City of Yakima provides for City Employees. The YMCA will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, subcontractors, or otherwise during the performance of this Contract. XVIII TAXES AND ASSESSMENTS Contractor shall be solely responsible for and shall pay all taxes, deductions, and assessments, including but not limited to, sales tax, federal income tax, FICA, social security tax, assessments for unemployment and industrial injury insurance, and other deductions from income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, Contractor shall pay the same before it becomes due. XIX QUARTERLY REPORT The YMCA agrees to submit a written quarterly report outlining the progress towards completion of activities included in Exhibit B, to the City of Yakima. XX INSURANCE ❑ A. COMMERCIAL LIABILITY INSURANCE On or before the effective date of this Agreement, the Contractor shall provide the City with a certificate of insurance as proof of liability insurance in the amount of One Million Dollars ($1,000,000.00) that clearly states who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Said policy shall be in effect for the duration of this Agreement. The policy shall name the City, its elected officials, officers, agents and employees as additional insured, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initiated by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. The Contractor shall also provide the City with a true and correct copy of the said insurance policy on or before the effective date of this Agreement. ❑ B. AUTOMOBILE LIABILITY Contractor agrees to carry auto insurance for injuries and damages caused by contractor -owned vehicle job site. Automobile liability: $1,000,000 combined single limit bodily injury and property damage. ❑ C. DIRECTORS AND OFFICERS LIABILITY INSURANCE The Contractor shall obtain Directors and Officers Liability insurance policy with a minimum limit of One Million Dollars ($1,000,000.00) and a maximum retention of Five Thousand Dollars ($5,000.00). On or before the effective date of this Agreement, the Contractor shall provide the City with a true and correct copy of said insurance policy. The definition of insured under said policy shall include the Contractor, its individual directors, officers, trustees, employees, and volunteers. Said policy shall have a retroactive date on or before the effective date of this Agreement. Coverage under said policy shall remain in full force and effect for a three (3) year period after the expiration/termination date of this Agreement with the same retroactive date either through renewal policies or "tail" coverage on the current policy. ❑ D. PERFORMANCE AND PAYMENT BOND A Performance Bond for 100% of the contract price to secure fulfillment of all of the contractor's obligations under this contract. ❑ E. FIDELITY BOND Employee Dishonesty coverage or a fidelity bond will be obtained in the amount of $ . The policy will cover claims resulting from employee theft of money associated with the performance of this contract. The policy will be written on a blanket basis covering all employees, or upon prior approval by the City, on those employees having access to funds. A copy of the policy will be furnished to the City. F. WORKERS' COMPENSATION The Contractor agrees to pay all premiums provided for by the Workman's Compensation Act of the State of Washington. Evidence of the contractors workers' compensation coverage will be furnished to the City. The contractor holds the City harmless for any injury or death to the contractor's employees while performing this contract. XXI INDEMNIFICATION All services to be rendered or performed under this Contract will be performed or rendered entirely at the YMCA's own risk and the YMCA expressly agrees to indemnify the City of Yakima and all of its officers, agents, employees, or otherwise, from any and all liability, loss or damage they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs, or judgements against which result from, arise out of, or are in any way connected with the services to be performed by the YMCA under this Contract. XXII HOLD HARMLESS All services to be rendered or performed under this Contract will be performed or rendered entirely at the YMCA's own risk and the YMCA expressly agrees to indemnify and hold harmless the City of Yakima and all of its officers, agents, employees, or otherwise, from any and all liability, loss or damage, inducing reasonable cost of defense they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs or judgements against the City of Yakima which result from, arise out of, or are in any way connected with the services to be performed by the YMCA under this Contract. XXIII CONTRACT. TERMINATION AND CLOSE OUT If the YMCA fails to comply with the terms and conditions of this Contract, the City of Yakima ONDS may pursue such remedies as are legally available including but not limited to, the termination of this Contract in the manner specified herein. A. TERMINATION FOR CAUSE If the YMCA fails to comply with the terms and conditions of this Contract and any of the following conditions exist: 1. The lack of compliance with the provisions of this Contract are of such scope and nature that the City of Yakima ONDS deems continuation of this Contract to be substantially non -beneficial to the public interest; 2. The YMCA has failed to take satisfactory corrective action as directed by the City of Yakima ONDS or its authorized representative within the time specified by same; 3. The YMCA has failed within the time specified by the City of Yakima ONDS or its authorized representative to satisfactorily substantiate its compliance with the terms and conditions of this Contract, then: The City of Yakima ONDS may terminate this contract in whole or in part, and thereupon shall notify the YMCA of the termination, the reasons therefore and the effective date provided such effective date shall not be prior to notification to the YMCA. After this effective date, no charges incurred under any terminated portions are allowable. B. TERMINATIONS ON OTHER GROUNDS This Contract may also be terminated in whole or in part by mutual agreement of the parties. C. TERMINATION FOR WITHDRAWAL. REDUCTION OR LIMITATION OF FUNDING In the event that funding from the Federal government is withdrawn, reduced or limited in any way after the effective date of this contract, and prior to its normal completion, the City of Yakima ONDS may summarily terminate this Contract as to the funds reduced or limited, notwithstanding any other termination provision of this contract. If the level of funding so reduced or limited is so great that the City of Yakima OND deems that the continuation of the program covered by this contract is no longer in the best interest of the public, the City of Yakima ONDS may summarily terminate this contract in whole notwithstanding any other termination provisions of this contract. Termination under this Section shall be effective upon receipt of written notice by the YMCA or its representative. The City of Yakima ONDS agrees to promptly notify the YMCA of any proposed reduction in funding by Federal or other officials. The YMCA agrees that upon receipt of such notice it shall take appropriate and reasonable action to reduce its spending in the affected funding area so that expenditures do not exceed the funding level which would result if said proposed reduction became effective. This agreement may further be terminated by the City of Yakima upon written demand by the City of Yakima ONDS for assurances that the terms of the Project Description are being timely complied with, if such assurances are not made to the City's satisfaction within thirty (30) days of the date of such written demand. D. CLOSE-OUT In the event that this Contract is terminated in whole or in part for any reason, the following provisions shall apply: 1. Upon written request by the YMCA, the City of Yakima shall make or arrange for payment to the YMCA of allowable reimbursable costs not covered by previous payments; 2. The YMCA shall submit within thirty (30) days after the date of expiration of this Contract, all financial, performance and other reports required by this Contract, and in addition, will cooperate in a program audit by the City of Yakima or its designee. 3. In the event a financial audit has not been performed prior to close-out of this Contract, the City of Yakima ONDS retains the right to withhold a just and reasonable sum from the final payment to the YMCA after fully considering the recommendation on disallowed costs resulting from the final audit. XXIV COVENANT AGAINST CONTINGENT FEES The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established commercial or selling agency maintained by the Contractor for the purpose of securing business. The City of Yakima ONDS shall have the right, in the event of breach of this clause by the Contractor, to annul this Contract without liability or, in its discretion, to deduct from the Contract price or consideration or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee. XXV CONFLICT OF INTEREST The City may, by written notice to the Contractor: A. Terminate the right of the Contractor to proceed under this Contract if it is found, after due notice and hearing, by the City that gratuities in the form of entertainment, gifts, or otherwise offered or given by the Contractor, or agent or representative of the Contractor, to any officer or employee of the City of Yakima, with a view towards securing this Contract or securing favorable treatment with respect to the awarding or amending or the making of any determination, with respect to this contract. B. In the event this Contract is terminated as provided (A) above, the City of Yakima shall be entitled to pursue the same remedies against the Contractor as it could pursue in the event of a breach of the Contract the Contractor. The rights and remedies of the City of Yakima provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which the City of Yakima makes any determination under this clause shall be an issue and may be reviewed as provided in the "Disputes" clause of this Agreement. XXVI RIGHTS IN DATA The City of Yakima ONDS may duplicate, use and disclose in any manner and for any purposes whatsoever, and have others so do, all data delivered under this agreement. The contractor hereby grants to the City of Yakima, a royalty free, non-exclusive, and irrevocable license to publish, translate, reproduce, deliver, perform, dispose of, and to authorize others to do so, all data now or hereinafter covered by copyright: Provided, that with respect to data not originated in the performance of this contract such license shall be only to the extent that the Contractor has the right to grant such license without becoming liable to pay compensation to others because of such grant. The Contractor shall exert all reasonable effort to advise the City of Yakima ONDS, at the time of delivery of data furnished under this agreement, of all invasions of the right of privacy contained therein and of all portions of such data copied from work not composed or produced in the performance of this agreement and not licensed under this clause. The Contractor shall report to the City of Yakima ONDS, promptly and in written detail, each notice or claim of copyright infringement received by the Contractor with respect to all data delivered under this agreement. The Contractor shall not affix any restrictive markings upon any data, and if such markings are affixed, the City of Yakima ONDS shall have the right at any time to modify, remove, obliterate, or ignore such markings. XXVII RULE OF CONSTRUCTION In the event of an inconsistency in this contract/grant award unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: 1. Appropriate provisions of state and federal statutes and regulations including HUD CDBG Regulations. 2. General Terms and Conditions (Exhibit A). 3. Those attachments incorporated by reference herein, including the statement of work/project description, approved HUD grant budget, in the order in which attached, and 4. Any other provisions whether incorporated by reference herein or otherwise provided that nothing herein shall be construed as giving preference to provisions of this contract/grant award over any provisions of law. XXVIII VENUE STIPULATION This Contract has been and shall be construed as having been entered into and delivered within the State of Washington, and it is mutually understood and agreed by each party hereto that this Contract shall be governed by laws of the State of Washington, both as to interpretation and performance. Any action at law, suite in equity, or judicial proceeding for the enforcement of this Contract or any provisions thereof, shall be instituted and maintained only in any of the courts of competent jurisdiction at Yakima in Yakima County, Washington. XXIX MODIFICATION Either party may request changes in this Contract, however, no change or addition to this Contract shall be valid or binding upon either party unless such change or addition be in writing, and executed by both parties, except budget adjustments as specified in Section IV of this Contract. XXX SEVERABILITY It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held by the courts to be illegal, the validity of the remaining provisions shall not be affected; and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statutory provision of the United States or the State of Washington, said provision which may conflict, therewith, and shall be deemed modified to conform to such statutory provision. XXXI PROGRAM INCOME Any program income shall be accounted for by the Contractor, over the contract time period, shall be reported to the City. Income is to be used to continue or benefit the program, as determined by the intent and purpose of the project. XXXII CONFLICT OF INTEREST No member, officer, or employee of the City of Yakima, or the YMCA, or assignees or agents, no member of the governing body of the City of Yakima, and no other public official of the City of Yakima or such other localities who exercises any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with a City of Yakima CDBG funded program. XXXIII RETURN OF CDBG FUNDS The YMCA shall return to the City all monies provided hereunder by the City to the YMCA if any of the following occur: 1. The YMCA materially changes the primary purpose and scope of the CDBG Project as described on Exhibit "B" to the contract; or XXXIV PROJECT PROCEEDS CDBG funds provided by the City of Yakima to the YMCA shall be repaid to the city at no interest from project cash flow if and to the extent that annual net operating income to the YMCA (after project operating expense) exceeds ten (10) percent of the YMCAs investment in the project. v 0 YMCA We build strong kids, strong families, strong communities. September 14, 1998 Mr. Marvin Miller ONDS Manager, City of Yakima Office of Neighborhood Development Services 112 South Eighth Street Yakima, WA 98901 Dear Mr. Miller: Twelve months ago, April Martinez wondered why she should worry about her studies at Washington Middle School. She knew she was expected within a few years to find a husband and settle down in her east Yakima neighborhood, have babies and take care of things in the home. That's what her friends were planning, too. Today April is preparing for the new school year with a renewed enthusiasm for education. She talks about going to college and a career in medicine. She knows she can have a positive effect in the community and volunteers at the Y. What changed her? The YMCA Achievers Program. The YMCA Achievers Program prepares at -risk middle school students for the choices and challenges they will face in the future. Through interaction with carefully matched mentors, through part-time jobs and volunteer opportunities, by meeting with parents and other family members, by getting involved in community service projects, kids have become Achievers. In our program's pilot year we have enhanced the self-esteem, self- discipline, cultural awareness and self-confidence of 26 at -risk east Yakima student participants at Washington Middle School. As a result, they have shown higher academic achievement, fewer discipline problems and an increased awareness of responsibility for citizenship and community service. The Yakima Family YMCA proposes to expand the Achievers Program. We request a grant of $7,750 which will enable us to include 25 students from Lewis and Clark Middle School. We invite you to "partner" with us in Achievers. Together we can help kids get ready for the challenges and decisions the future will bring. The result will be more successful and contributing citizens and, therefore, a better community for us all. Thank you for your consideration. Sincerely yours, isep*. Rasberry General Director Yakima Family YMCA • 5 North Naches Avenue • Yakima, WA 98901-2796 (509) 248-1202 • fax: (509) 248-0125 • e-mail: yakymca@efcom.com The Yakima Family YMCA seeks to put Christian principles into practice through programs that build healthy spirit, mind, and body for all. 1. Name of the provider: Address - Phone: Contact Person: 2. Title of program: I. Program Management Yakima Family YMCA 5 North Naches Avenue Yakima WA 98901-2796 (509) 248-1202 Lance Braden Achievers Fax: (509) 248-0125 3. Describe the community need and source of information identifying need, your program seeks to address The longevity of a successful community depends on the youth within that population, a group bombarded with more social decisions than their parents, yet less emotional and directional support because of increasing single -parent or working -parent homes. According to the YMCA of the USA, demographic trends indicate that the minority population in the U.S. is growing steadily. By the year 2010, 50% of all children living in the United States will be minority, or non-caucasian, with the fastest growing numbers in the Hispanic population. The implication of this demographic trend is that today's minority youth will be tomorrow's consumers, taxpayers, and work force. Yakima is one of the nation's leaders in this trend with a demographic make-up, which, according to the Yakima Chamber of Commerce, includes a 49.37% minority population. Figures increase in some area schools; Washington Middle School reports having a 77% minority student population. There is a need for a program that addresses the particular needs of these students and their preparation for the future. In addition, Yakima County has one of the highest rates of unemployment and number of welfare recipients in the state of Washington. The aim of the Yakima Family YMCA is to break this cycle, starting with kids. With the recent unsuccessful tax levy in the Yakima School District, public schools will find it increasingly more difficult to provide the necessary programs for a growing student population. The Yakima Family YMCA is an organization that strives to improve the lives of youth, strengthen families, and in turn build stronger communities. The overall objective of the Achievers Program is to prepare youth for the important roles they will have as adults in our society. Through cultural education, Achiever students will gain an appreciation of their background Through career and future education training, students will gain confidence and contribute more to their communities. The purpose in seeking this grant is to aid the expansion of the Achievers Program into Lewis & Clark Middle School. (The funding for other middle school expansion will come from YMCA sources ) 4 Describe your target population. The Achievers Program is designed to prepare at -risk middle school students for the choices and challenges of the future. While the program places a special emphasis on minority student recruitment, no child with a desire to succeed will be excluded. Last year, an Achiever's pilot program involved 26 students in Washington Middle School. (96% of the Achiever students from last year's program live on the east side of Yakima; 67% are male, 33% are female; 75% are minority students; 54% are Hispanic.) With its success, it is the desire of the Yakima Family YMCA to expand the program to other area middle schools. With the assistance of the Community Development Block Grant funding, the Achievers Program will be added at Lewis & Clark Middle School. 5. Briefly describe your experience or training in offering this type of program. You may include past experience running similar programs/activities, past experience with target population, academic training, life experience, familiarity with risk and protective factors or other relevant research. The Yakima Family YMCA has been successfully working with Yakima area youth since 1906. The organization runs several successful programs aimed at underprivileged youth within its Youth Outreach Department. The Achievers Program fits comfortably between the ASPIRE Program, a mentoring program for grade school children, and the Youth Job Program, a career preparations program for high school students. The ASPIRE Program, now running for over 10 years, places 60 students and community volunteer adults into mentoring relationships. The Youth Job Program, links disadvantaged students in Yakima with volunteer businesses in the area, giving both groups the opportunity to grow within the relationship. In addition, the Youth Outreach Department serves as a safe hangout for teenagers on Saturday night with its Saturday Nite Live program. The purpose of the program is to keep youth, overwhelmingly residing from the east side of Yakima, off the streets and engaged in positive activities. The Achievers Program, specifically, began last year as a pilot program, fulfilling student, parent and volunteer expectations. The program engaged 26 middle school youth from Washington Middle School. The students, director and all volunteers met weekly to build trust and confidence, learn about career and future education, community ethics and cultural issues. The coordinators were pleased with student evaluations at the conclusion of the pilot year; student comments overwhelmingly suggested that Achievers meet more than once a week. Moreover, many now plan to enroll in college -preparatory classes upon entering high school, and those too old for the Achievers Program have joined our Youth Job Program with new interest in the career world and opportunities in the Yakima area. This year, the program will expand on its "career clusters," offering thematic career discussions, field trips to area businesses, and job shadowing on various career fields. 6. Describe your fiscal management system or plan, including a description of the methods to be used for accounting for expenditures and receipts by fund source. As to the accounting for specific grants, all incomes and expenses are run through our Operating Fund account. However, a specific line item is included in our financial statement for both income and expenses so as to differentiate from other operating expenses. At any point, we can print out an income/expense statement for this specific program. This serves to give an accurate picture of how a particular program is fairing as opposed to consolidating expenses in "general departmental expenses" (e.g. Aquatics Department has incomes separated as to program but expenses for all programs are under general headings such as supplies, salaries, etc.) The Association is required to report information regarding its financial position and activities according to three classes of net assets: *Unrestricted net assets *Temporarily restricted net assets *Permanently restricted net assets. Incomes and expenses are reported for each of four funds with a balance sheet submitted to the Finance Committee on a quarterly basis. Income and expense items are accounted for in each fund as follows: Operating Fund - all general day-to-day incomes and expenses including membership, programs and building operation. Capital Trust Fund - major capital expenses; must be approved by the Board of Trustees. Endowment Fund - restricted contributions, interest may be disbursed for approved Youth Outreach programs only and requested by a written "grant request." Campaign Fund - all income and expense relating to the major Capital Campaign started in 1993. 7. If the provider is a 501 (c) 3, attach a copy of its most recent financial audit including the management letter. If the provider is not a 501 (c) 3, please attach: a copy of a financial statement, provide the name of the 501 (c) 3 organization providing fiscal sponsorship, and a recent financial audit including the management letter for the sponsoring organization. See attached. 8. Attach a copy of any insurance held by the provider, which would cover the proposed programs listed in the RFP application. See attached. 9. Please provide the name, organizational affiliation (if applicable), address, and telephone number of three individuals who have knowledge of your ability to successfully carry out this proposal. NAME Tim Sullivan Mickie Clise Don Blesio ORGANIZATION ADDRESS United Way of Yakima County 116 S 4th St Yakima 98901 WA Middle School 501 S 7th St Yakima 98902 Yakima Police Dept 200 S Third St Yakima 98901 II. Project Description PHONE (509) 248-1557 (509) 573-2300 (509) 575-6211 1. Describe the strategic directions(s) (see attachment A) this program addresses and how the program will support this/these strategic direction(s). A. Increase youth employment opportunities The Achievers Program prepares students for successful employment. During the obligatory weekly meetings students learn career attributes; Achiever students are expected to commit to the program, arrive punctually, support the other Achiever members and communicate honestly. In addition, many Achiever students continue on to our Youth Job Program where they are employed by community businesses. B. Support and develop healthy, stable families The Achievers Program includes a parent component to ensure Tong -term growth. Achiever coordinators visit with parents to involve them in the success of the student. Most importantly, coordinators act as a referral and connect parents with other community organizations such as the Drew Bledsoe Foundation, Project Change, The Central Washington Comprehensive Mental Health Strong Families Program, A. J. Consultants, and Parenting Education and Parenting Resources (PEPR). Coordinators schedule parenting classes, utilizing, when available, parent educators in the community such as the above mentioned organizations. Parents will be involved in completing parent evaluations of their children's activity during the Achievers Program. C. Create youth mentoring opportunities This year the Achievers Program will expand to offer a mentoring component. This plan actuates our already existing ASPIRE program to a greater extent by matching students and mentors by gender and cultural background. Students will be matched with an appropriate mentor based on their individual Plan for Success. Once established, mentors will act as role models, as academic advisors, and as resource and referral agents. Furthermore, an Adult Achievers Advisory Board will oversee Achiever activities, offer career experience and expertise, and act as role models for Achiever students. In addition, Achiever students will have the opportunity to visit state universities. These field trips include touring campus, attending classes and learning about financial aid. During these structured visits, Achievers will be matched up with university student mentors from the minority student association. Because mentors are chosen with similar cultural and financial backgrounds, the focus of the visit is on the accessibility of college. Achievers learn not only about the details of university costs and the means to reach them, but they spend time with students similar to themselves, realizing their own potential as university students. D. Set and enforce clear community standards. At the heart of the National YMCA four core values are emphasized: respect, responsibility, caring, and honesty. These four community standards are the crux of all YMCA programs both locally and nationally. During weekly Achiever meetings, students learn about and discuss these standards and their role in the community. Keynote speakers from the area will instruct the students on racial, gender and class equity issues, cultural education, and community ethics. Students will hold regular discussions and have the opportunity to offer their own life experience and personal knowledge to others. E. Create opportunities for youth to be heard and involved The Achievers Program offers students the opportunity to volunteer at the community level as part of developing involvement and ownership in their neighborhoods. The Achiever students will have the opportunity to join with other youth organizations in the area in creating youth forums and discussion groups to improve their role in the community. F. Develop and/or enhance community resources A major goal of Achievers is to develop a lasting program that does not overlap any existing area program. It is important that resources be used to help the greatest number of youth. By using local mentors, tutors and referral agencies, the Achievers Program educates both the community and the students on the resources available. 2. Briefly describe the long-term outcome(s) to which you believe the proposed program will contribute: A. Increase youth employment opportunities Students leam skills that prepare them for a competitive career world. They become interested in working to their best ability. Each student's Plan for Success measures the student's improvement in specific skills such as time planning, grade improvement and self-control. It is the goal of the program that 80% of eligible Achievers move on to participate in the YMCA's Youth Job program. B. Support and develop healthy, stable families By involving the parents into the Achievers Program, parents and their children can work together to reach the students' individually established goals. The students will receive the necessary family support to help them continue growing long after the Achievers Program has ended. If parents sense the importance of their children's interests parent-child communication and activities will increase. Parent evaluation forms will measure parent involvement. The goal of the program is that 75% of all Achiever parents will return quarterly evaluations, and that 25% will respond to personal contact from Achiever coordinators. C. Create youth mentoring opportunities Mentors stress the importance of education and good behavior. Academic outcomes will be based on each student's Plan for Success. It is the goal of the program that: • 75% of program participants will improve their grade point average by 1.0 or better. For those students with a 3.0 or better upon entering the program, that GPA will be maintained. • 75% of the program participants will meet at least 50% of objectives on their individual Plan for Success the first year, and 75% during the remainder of the time in the program. • 75% of program participants will show a reduction in disciplinary problems at school and home. D. Set and enforce clear community standards Students will have an increased level of confidence, citizenship, self-discipline, cultural awareness, and a desire to become active members in their community. Students will improve upon core values such as respect, responsibility, caring, and honesty. An evaluation tool that measures and rates a child's values will be used to determine the level of the program's success. In addition, weekly student journal entries will allow the coordinator to evaluate change in each student. E. Create opportunities for youth to be heard and involved Once students have participated in volunteer work, they will appreciate the effort it takes to keep a community clean, friendly, and efficient. Achiever staff will evaluate the youths' effectiveness in communication and planning implementation. F. Develop and/or enhance community resources Many similar youth agencies, such as Project Change, Southeast Yakima Community Center, YWCA, Yakima Youth Commission, and Central Washington Comprehensive Mental Health Strong Families Program in the Yakima area, will work together using the strength of each to provide the best support to youth in the community. Community members, once unaware of community youth organizations or otherwise uninvolved, will volunteer their time to the benefit of the students, the individual volunteers and the community as a whole. 3. What are the short-term outcome(s) you hope to achieve? (these outcomes must be specific) A. Increase youth employment opportunities Students leam of job opportunities and the skills necessary to compete for those jobs. Students become interested in improving their own talents, and they learn important work ethic behavior. The students will have time at each meeting to share what they have learned with the coordinator and the rest of the group. Weekly journal entries provide a space, as well, for evaluation. B. Support and develop healthy, stable families If not already known, parents will learn the current status and future ambitions of their children. Parents will become familiar with resources within the community to improve parenting skills The quarterly parent evaluation form will include parental questions to evaluate their knowledge of the program. C. Create youth mentoring opportunities Students will see education as important and a vital part of their future. Students will create a Plan for Success, including specific goals such as grade point average improvement, better school attendance, and better overall behavior. From this Plan for Success, students will determine what steps need to be taken before goals can be achieved. D. Set and enforce clear community standards Students will acquire knowledge about equity issues and the importance of staple values such as respect, responsibility, caring and honesty. 75% of Achiever students will show a reduction in behavior problems at home and school. This reduction will be monitored by a combination of juvenile records, quarterly parent evaluations, and school counselor evaluations E. Create opportunities for youth to be heard and involved Students will acquire knowledge on the resources available in the community. They will acquire the skills necessary to organize and implement forums and communicate effectively. The coordinator will evaluate the students' knowledge of resources through guided weekly discussion and student journal entries. F. Develop and/or enhance community resources This year as a major project, Achiever students will develop a Youth Resource Guide for the Yakima area, compiling information from every available source. This project benefits the students by helping them acquire knowledge and organizational skills. The organizations involved benefit as well from the use of the finished resource guide. 4. What strategies will be employed to achieve the above stated outcomes? See section II, #1, A -F above 5. How will you demonstrate that the program outcomes were achieved and your program goals were met? Include both short-term outcome evaluation measures as well as process measures. (The outcome evaluation measures must be directly linked to the short-term outcomes identifies in #2.) On a quarterly basis (3-4 times/year), staff, as well as school counselors, will evaluate the program by examining changes in the following indicators: • Academic achievement • School attendance • School discipline • Juvenile arrests • Goals included in each students' Plan for Success Participants and their parents will also be asked to evaluate the program and offer suggestions for its improvement. 6. Describe how youth will be involved in the design, oversight, implementation, and evaluation of this program. How will community resources be maximized through your program? (For example: Will community members be empowered to act on their own to achieve goals or solve problems after the program is completed? How will existing community resources or programs be incorporated into program deliver? How will volunteers be used in the development, over -site and/or evaluation? How will program supporters or collaborators be used to leverage the amount of quality of the service you will be providing?) Students create their own tool for evaluation. Each participant has a Plan for Success that outlines goals and steps necessary to achieve them. The participant and the site director jointly prepare the plan upon entry into the program. Every three months the participants, parents, site director and teachers, evaluate and amend the plan if necessary. Grades, behavior at home and in school, as reported by parents and teachers, and self -evaluations and observations by staff and volunteers are all data that is used to tailor services to meet each participant's unique needs. 7. How and with whom will you be collaborating? Describe the resources, assets, or expertise the collaborators will bring to the project. Collaborations with community volunteers include mentors, chaperons, teachers, school counselors and administrators. The Yakima Family YMCA met one-on-one with other local agencies including: • H.A.A.P. (Hispanic Academic Achievers Program) Works within the Hispanic community to inform those individuals of the importance of academics. • Yakima School District #7 Provides school resources and referrals for program participants. • Yakima Gang Coalition Works to minimize the control of gangs in the community. • Yakima YWCA Works to better the family unit through parenting class collaboration. • A. J. Consultants Offers parenting classes with a special emphasis on drug and alcohol awareness. p Drew Bledsoe Foundation Offers parenting classes in collaboration with the YWCA and YMCA. • Parenting Education and Parenting Resources (PEPR) Acts as a resource for parents. III Cost 1. Proposed Expenditures Budget: Enter the estimated costs of the proposed program by funding categories. In the first column, indicate the costs which are necessary to run the program and which are to be paid with the CDBG Funds. In the second column, indicate all other resources that will be applied to the program In the final column, tally the total costs for each category. Round all figures to the nearest dollar. Proposed Expenditures Budget CDBG Funds Misc. Support YMCA Support Total Salaries (Includes Taxes and Benefits) (Lewis & Clark) 4175 (Washington, Franklin, * 8800 & Wilson) 9265 22240 Supplies 1560 2640 4200 Prof. Services 0 ** 500 0 500 Postage 0 0 0 Mileage/Transportation 165 495 660 Meals 0 0 0 Advertising 0 0 0 Lease/Rentals 0 0 0 Printing 100 300 400 Other(Service Projects) 1050 1050 2100 (Parent Training) 700 700 1400 0 TOTAL 7750 9300 14450 31500 * United Way Support ** In-kind Grant Review 2. Budget Narrative: Briefly explain all estimated costs presented in the proposed expenditure budget. Please describe in each category how each cost was calculated. • Salaries/Payroll Taxes/Benefits: One full time Program Director = $ 16,674. Four part time staff (one at each school) @ $ 6.00 an hour @ 2 hours a week for 36 weeks = $ 1728. Benefits = 21% of total salaries ( 12% Retirement and 9% Payroll taxes) = $ 3838. Sub -Total = $ 22,240. • Supplies: Books $1500 ($ 15 per book * 100 students = $ 1500) T-shirts $ 600 ($ 6 per shirt * 100 students = $ 600) Awards $1000 ($ 10 per student * 100 Students = $ 1000) Arts & Crafts $ 500 Initiative Games $ 300 Sub -Total = $ 4200 • Mileage: Trips U of W = $.32 mile (YMCA Van) @ 400 miles = $ 128 WSU = $.32 mile (YMCA Van) @ 630 miles = $ 202 Sub -Total $ 330 • Printing: Monthly newsletter ( 9 months) 900 total © $.44 = $ 400 Sub -Total $ 400 • Service Projects: Transport (To and From) $ 600 Supplies: Paint Brushes Gloves Misc. yard tools $ 1500 Sub -Total $ 2100 • Parent Training: $ 14 per visit (100 parents) = $ 1400 Visit includes a parent handbook of expectations and guidelines. Sub- Total $ 1400 • TOTAL = $ 31,500 ( This includes the $ 500 In-kind grant review) I GE E 'OF L. ACORD C .. .•••• .•••••••••• -...........- .„.......... ... • TM . .. DATE (MM/DDNYI. T i...i IN -:.::::.V... 11/23/1998 PRODUCER (509)965-2090 FAX (509)966-3454 CONOVER INSURANCE, INC. 125 NORTH 50TH AVENUE P. 0. BOX 10088 YAKIMA, WASHINGTON 98909-1088 Attn: Ext: INSURED Y.M.C.A. OF YAKIMA 5 NORTH NACHES AVENUE YAKIMA, WASHINGTON 98901 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY ST. PAUL FIRE AND MARINE A COMPANY B COMPANY COMPANY D ... THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. COPOLICY EFFECTIVE POLICY EXPIRATION TYPE OF INSURANCE POLICY NUMBER LIMITS LTR DATE (MM/DD/YY) DATE (MM/DD/YY) GENERAL LIABILITY GENERAL AGGREGATE $ 2,000,000 X COMMERCIAL GENERAL LIABILITY PRODUCTS - COMP/OP AGG $ 2,000,000. CLAIMS MADE X OCCUR PERSONAL & ADV INJURY $ 1,000,000. A CK08402435 07/14/1998 07/14/1999 OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 1,000,000. FIRE DAMAGE (Any one fire) $ 100,000. MED EXP (Any one person) $ 5,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ X ANY AUTO 1,000,000. ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) A CK08402435 07/14/1998 07/14/1999 X HIRED AUTOS BODILY INJURY $ X NON -OWNED AUTOS (Per accident) PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ RI UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM$ ta irl (In -01H- WORKERS COMPENSATION AND NOV 6 zii. I d '‘:k5 . VVL blAIU- TORY LIMITS ER EMPLOYERSLIABILITY EL EACH ACCIDENT $ THE PROPRIETOR/ PARTNERS/EXECUTIVE STATUTORY INCL ()ODE ADIVINS HIM ION EL DISEASE - POLICY LIMIT $ OFFICERS ARE. EXCL EL DISEASE - EA EMPLOYEE $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS RE: ACHIEVERS PROGRAM. THE CITY OF YAKIMA, ITS ELECTED OFFICIALS, OFFICERS, AGENTS AND EMPLOYEES ARE NAMED AS ADDITIONAL INSURED AS THEIR INTEREST MAY APPEAR. PeRTIFIVA-M1710)AER. CITY CLERK CITY OF YAKIMA 129 NORTH 2ND STREET YAKIMA, WA 98901 ,AgPR.P.:.?:0:'(It9'61' . ''.A.NCKIATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE e- David LaRiviere/SHELLE (pAppRP. CORPORATION 1988 :. DATE (MM/DD/YY) A c$ki CERTI l: ' :1 :A .: 1!/' L : 1 LI f: :1 INSURANCE TM 11/23/1998 PRODUCER (509) 965-2090 FAX (509) 966-3454 CONOVER INSURANCE, INC. 125 NORTH 50TH AVENUE P . 0 BOX 10088 YAKIMA, WASHINGTON 98909-1088 Attn: Ext: INSURED Y.M.C.A. OF YAKIMA 5 NORTH NACHES AVENUE YAKIMA, WASHINGTON 98901 THIS CERTIFICATE IS ISSUED AS A MATTER OF -INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY FEDERAL INSURANCE COMPANY/CHUBB GROUP A COMPANY B COMPANY C COMPANY D ......:::.;... :................... :::.::::::;;:.;;;:..::.......:...:::::::::::::.:..: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE (MM/DD/YY) DATE (MM/DD/YY) GENERAL LIABILITY GENERAL AGGREGATE $ COMMERCIAL GENERAL LIABILITY PRODUCTS - COMP/OP AGG $ CLAIMS MADE OCCUR PERSONAL & ADV INJURY $ OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ FIRE DAMAGE (Any one fire) $ MED EXP (Any one person) $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY NON -OWNED AUTOS (Per accident) $ PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY' EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ ' VVI/A11.1- 'UM - WORKERS COMPENSATION AND TORY LIMITS ER EMPLOYERS' LIABILITY EL EACH ACCIDENT $ THE PROPRIETOR/ INCL EL DISEASE - POLICY LIMIT $ PARTNERS/EXECUTIVE OFFICERS ARE. EXCL EL DISEASE - EA EMPLOYEE $ OTHER DIRECTORS AND OFFICERS LIMIT OF LIABILITY.$2,000,000 A LIABILITY COVERAGE 8142-21-32C 08/01/1998 08/01/2000 NIL DEDUCTIBLE DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS :GERTIEJ:CA7..E:I oLi)ERi......... CITY CLERK CITY 0 F YAKIMA 129 NORTH 2ND STREET YAKIMA, WA 98901 ACO RD 25.y5:0195Y ;GANG L iAT(t).N... ........................ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMP ; , ITS AGENTS OR REPESENTATIVES. AUTHORIZED REPRESENTATIVE David LaRivi ere ` (P11C0 p GQRAO.:. ` :EQ 4986 9. Final contract Payment shall be subject to satisfactory completion project described in Exhibit B, submission of certification of occupancy and contractor/subcontractor lien releases contract terms and conditions as stated in Exhibitd "A" saisfExhi and Exhbn of all ibit ^C", incorporated exhibits constitutes the entire 1. CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES Contracting Organization: Yakima Count Substance Abuse Coalition 2. Address: 1211 South Seventh Street Yakima, Washington 98909 3. Phone: (509) 575-6114 4. Contact Person: Este ue�, 5. Title of Service or Program being Funded: Interim Middle School Sorts Pro ram 6. Amount of Contract Award: $12,000 7. The term of this agreement shall commence upon execution hereof and shall terminate at 12:00 p.m., May 31, 1999, unless sooner terminated by party in accordance with Section XXIII or Section XXV of incorporated Exhibit "A" 8. This contract award and the rights and obligations of both shall be subject to and governed by the following: Parties hereto 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein b y this reference; and 2) Operating budget and work plan, all attached hereto as Exhibit and incorporated herein by"B" this reference. 3) City of Yakima Resolution No./198- pl5 hereto as Exhibit C and incorporatedherein byy this reference. of This written document and agreement between the parties. IN WITNESS THEREOF t e parties have executed this contract as of the day dica d bele y and Wi liam R. Cook, CED Director o Date Date Ir .x c f� c CLe A TEST: City Clerk Es er Huey for akima Coun Title Substance Abuse Coalition ate NwurrioN r EXHIBIT "A" TERMS AND CONDITIONS I DESIGNATION The City of Yakima, as recipient of a housing and community development grant from the U.S. Department of Housing and Urban Development, hereby designates the YCSAC to undertake, and the YCSAC hereby agrees to undertake that certain community development or housing assistance project described in Exhibit "B", Scope of Work. II SUB -GRANT A. NOTICE TO PROCEED No work on the project shall occur prior to or without written approval from the City of Yakima Office of Neighborhood Development Services (ONDS) shall furnish the YCSAC with written notice to proceed upon release of funds from HUD related to the project pursuant to 24 CFR Part 58. B. AMOUNT OF GRANT The City hereby sub -grants to the YCSAC $12,000 for said project. III GENERAL BUDGET PROVISIONS The YCSAC agrees to the following provisions in satisfying the terms and conditions of this contract: A. PAYMENT AND DISBURSEMENTS Disbursements by the City of Yakima from this contract/grant award shall be on a reimbursement basis covering actual expenditures by the YCSAC or obligation of the YCSAC currently due and owing, but not paid. Disbursements shall be limited to allowable costs and so shall be made upon the occurrence of all the following, in addition to any other conditions contained herein or in the special conditions: 1. Receipt by the City of Yakima ONDS of a written reimbursement request on forms provided by the City of Yakima ONDS supported by copies of vouchers, invoices, salary and wage summaries, or other acceptable documentation; and 2. Determination by the City of Yakima ONDS that the expenditures or obligations for which reimbursement is sought constitute allowable costs under the principles set forth in Federal Management Circular 74-4 "eligible costs under the CDBG Program" and come within the Project Budget. B. No payment shall be made for any service rendered by the YCSAC except for services within the scope of a category set forth in the budget in Exhibit "B" of this Contract, and all funds received must be used for service as identified in Exhibit "B" of this Contract. 1. The YCSAC shall submit to the City of Yakima ONDS a written request for approval of budget revision when a proposed revision would result in an increase or decrease of ten percent (l0%) or more in an approved budget subject category. Written budget revision approval must be received by the YCSAC prior to the YCSAC incurring any expenditures against the revised budget sub -object categories. 2. When the revision of the YCSAC budget does not exceed ten percent (10%) of an approved budget sub -object category, the YCSAC must submit a revised budget to the City of Yakima OND prior to the submittal of claims against the budget. IV COMMENCEMENT OF WORK The City of Yakima OND shall furnish the YCSAC with written notice to proceed upon release of funds from HUD related to the project. No work on the project shall occur prior to the notice to proceed without written approval from the City of Yakima ONDS. V BILLING PROCEDURES A. The YCSAC shall submit monthly written claims for reimbursement of services performed under this contract in the manner prescribed in paragraph III above, and as prescribed by the City of Yakima ONDS. VI LOCAL FINANCIAL SUPPORT The sub -grant shall not be utilized to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of such assistance. VII BUDGET SURPLUS The YCSAC agrees that funds determined by the City of Yakima ONDS to be surplus at the end of the ect within budget of this Contract will be subject ptoo�cancellationthe by the City of Yakima ONDS and may be negotiated if they are to be included in future contracts. VIII COMPLIANCE WITH LAWS A. GENERAL The YCSAC, in performance of this Contract, agrees to comply with all applicable Federal, State and Local Laws and ordinances, and the promulgated byrules and regulations the U.S. Department of Housing and Urban Development, including, but not limited to, Federal CDBG Regulations and other epolicies and guidelines established by the City of Yakima ONDS. B. PROCUREMENT AND CONSTRUCTION REQUIREMENTS OR REPAIR PROJECT The following federal provisions may apply, among others, to this contract: 1. Office of Federal Contract regulations, Compliance Programs 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and 24 CFR 570.601 (Discrimination prohibited). 2. The Lead Based Paint Poisoning Prevention Act, 42 USC Section 4831 et seq., and HUD implementing the Act, 24 CFR regulations Part 35, where, residential structures are involved. The YCSAC shall provide whatever assistance is necessary to enable the City of Yakima's Building Official to carry out its inspection and certification responsibility under those regulations. 3. Historic and Archaeological g Preservation requirements as set forth in 24 CFR Section 570.604.36 CFR Part 800, American RCW 27.44.010 (Native Burial Law), RCW 27. (Protection of Archaeological Resources) 53'010-.090 43.51.750-.820 and RCW (Preservation of Historic Properties). 4. Architectural Barriers Act of 1968 as amended, 42 USC Section 4151 et seq., implementing regulations, and Chapter 70.92 RCW. 5. Clean Air Act as amended, 42 USC Section 1857 et seq; Water Pollution Control Act, as amended, 33 USC Section 1251 et seq.; and Environmental Protection Agency regulations, 40 CFR Part 15. 6. Section 3 of the Housing and Urban Development Act of 1968 (12 USC Section 1701u) and 24 CFR Part 135 (Employment opportunities for project area businesses and low income persons). 7. Contract Work Hours and Safety Standards Act, 40 USC Sections 327-333, (Overtime Compensation). 8. Davis -Bacon Act, as amended, 40 USC Sections 276a 276a-5, and RCW Chapter 3-12 (Prevailing Wage Rates) . 9. Attachment 0 of the Office of Management and Budget Circular, A-102 (Procurement Standards) and Federal Management Circular, FMC 74-4. 10. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and regulations contained in 24 CFR Parts 42 and 570. 11. Title VI of the Civil Rights Act of 1964 (P.L. 88- 352) as amended, and HUD regulations with respect thereto including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the YCSAC shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex, or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon, and providing that the YCSAC, the County, and the United States are beneficiaries of and entitled to enforce such covenant. The YCSAC, in undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. 12. Age Discrimination Act of 1975 (24 CFR 146). 13. Fair Housing Act (24 CFR 100, CFR 107 and 24 CFR 1) 14. Housing Quality Standards (24 CFR 882.109). 15. WBE/MBE (24 CFR 85.36 (e)) . 16. ENVIRONMENTAL REVIEW A. NEPA The City of Yakima ONDS retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which the City of Yakima ONDS may require the YCSAC to furnish data, information and assistance for the City's review and assessment in determining whether the City must prepare an Environmental Impact Statement. B. SEPA The Contract Organization retains responsibility for fulfilling the requirements of the State Environmental Policy Act and regulations and ordinance adopted thereunder. C. COMPLIANCE AS PRE -CONDITION Performance by either the City of Yakima ONDS or the YCSAC under this Agreement shall be contingent upon satisfaction of all applicable requirements of the National and State Environmental Policy Acts. IX NON-DISCRIMINATION IN EMPLOYMENT A. The City of Yakima is an Equal Opportunity Employer. B. The YCSAC agrees that it shall not discriminate against any employee or applicant on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of a sensory, mental or physical handicap. Such action shall include, but not be limited to: employment, upgrading, demotion or transfer;recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and programs for training including apprenticeships. The YCSAC specifically agrees to abide by the Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and HUD Anti Discrimination Requirements, 24 CFR 570.601. X NON-DISCRIMINATION IN CLIENT SERVICES A. The YCSAC agrees to affirmatively market units made available through this contract (24 CFR 92.352), and shall not, on the grounds of race, color, sex, religion, national origin, creed, marital status, or age: 1. Deny a qualified individual any facilities, financial aid, services or other benefits provided under this Contract; 2. Provide any service(s) or other benefits to a qualified individual which are different, or are provided in a different manner, from those provided to others under this Contract; separate treatment in any manner related to his receipt of any service(s) or other benefits provided under this Contract; 3. Deny any qualified individual an opportunity to participate in any program provided by this Contract through the provision of service(s) or otherwise, or will afford him an opportunity to do so which is different from that afforded others under this Contract. B. The YCSAC shall abide by all provisions of Section 504 of the HEW Rehabilitation Act of 1973 prohibiting discrimination against handicapped individuals either through purpose or intent. C. If assignment and/or subcontracting has been authorized, said assignment or subcontract shall include appropriate safeguards against discrimination in client services binding upon each contractor or subcontractor. The YCSAC shall take such action as may be required to ensure full compliance with the provisions of this clause, including sanctions for noncompliance. XI LICENSING AND PROGRAM STANDARDS The YCSAC agrees to comply with all applicable Federal, State, County and Municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals, and any other standards or criteria as described in the Contract to assure quality of services. XII MONITORING AND ACCESS TO RECORDS A. YCSAC agrees that City may carry out monitoring and evaluation activities so as to ensure compliance by YCSAC with this YCSAC agreement, with the CDBG Compliance Documents, and with all other laws, regulations, and ordinances related to the performance hereof. YCSAC agrees to provide City with any data determined by City to be necessary for its effective fulfillment of its monitoring and evaluation responsibilities. B. At any reasonable time and as often as City may deem necessary, YCSAC shall make all of its records available to City, HUD, the Comptroller General of the United States, or any of their authorized representatives, and shall permit City, HUD, the Comptroller General of the United States, or any of their authorized representatives to audit, examine, and make excerpts and/or copies of same. YCSAC records shall include, but shall not be limited to, the following: payroll, personnel and employment records; procurement bidding documents; contracts; sales closing statements; and invoices. C. The Contract Organization shall be required to make reasonable changes in the services as completed or to be completed if said services fall below the standards and specifications set forth in the Special Terms and Conditions, Project Description, or Statement of Work. XIII SAFEGUARDING OF CLIENT INFORMATION The use or disclosure by any party of any confidential information concerning a recipient or client for any purpose not directly connected with the City's or the Contractor's responsibilities with respect to services provided under this Contract is prohibited except on written consent of the recipient or client, his/her attorney or his/her responsible parent or guardian or as otherwise provided by law. XIV ASSIGNMENT AND/OR SUBCONTRACTING The YCSAC shall not assign or subcontract any portion of the services provided within the terms of this Contract without obtaining prior written approval from the City. All terms and conditions of this Contract shall apply to any approved subcontract or assignment related to the Contract. XV STANDARDS FOR FISCAL ACCOUNTABILITY A. The YCSAC agrees to provide project line item draw requests, annual verification of rents, annual audited financial statement to compare income and expenses, records, documents and accounting procedures which accurately reflect all direct and indirect costs related to the performance of this Contract. Such fiscal books, records, documents, reports and other data shall be retained in a manner consistent with the "Budgeting, Accounting, Reporting System for Counties and Cities, and Other Local Governments", hereinafter referred to as "BARS", as issued by the Office of State Auditor, State of Washington. The YCSAC further agrees that the City of Yakima ONDS shall have the right to monitor and audit the fiscal components of the organization to insure that actual expenditures remain consistent with the terms of this Contract. The YCSAC shall retain all books, records, documents and other material relevant to the Contract for seven (7) years after settlement of this Contract. The YCSAC agrees that the City of Yakima, the U.S. Department of Housing and Urban Development, the Washington State Auditor, or their designees, shall have full access to and a right to examine any of said materials at all reasonable times during said period. B. The YCSAC agrees that any contributions or payments made for services furnished under this agreement shall be used for the sole benefit of this program. XVI PROGRAM PROPERTY Any personal property having a useful life of more than one year and purchased wholly or in part with sub -grant funds at a cost of three hundred dollars ($300) or more per item, shall upon its purchase or receipt become the property of the City of Yakima and/or federal government. Final ownership and disposition of such property shall be determined under the provisions of Attachment N of OMB, A-102. The YCSAC shall be responsible for all such property, including its care and maintenance, and shall comply with the following procedural requirements: 1. Property records shall be maintained accurately and provide for: A description of the property; manufacturer's serial number or other identification number; acquisition date and cost; source of the property; percentage of CDBG funds used in the purchase of property; location, use, and condition of the property. 2. A physical inventory of property shall be taken and the results reconciled with the property records at least once every two years to verify the existence, current utilization, and continued need for the property. 3. A control system shall be in effect to insure adequate safeguards to prevent lose, damage, or theft to the property. Any loss, damage, or theft of the property shall be investigated and fully documented. 4. Adequate maintenance procedures shall be implemented to keep the property in good condition. 5. If the YCSAC elects to capitalize and depreciate such nonexpendable personal property in lieu of claiming the acquisition cost as a direct item of cost, title to such property shall remain with the YCSAC. An election to capitalize and depreciate or claim acquisition cost as a direct item of cost shall be irrevocable. 6. Nonexpendable personal property purchased by the YCSAC under the terms of this Contract, in which title is vested in the City of Yakima or Federal Government shall not be rented, loaned, or otherwise passed to any person, partnership, corporation, association or organization without the prior express approval of the City of Yakima ONDS. 7. Any nonexpendable personal property furnished to, or purchased by, the YCSAC, title to which is vested in the City of Yakima ONDS or federal government shall, unless otherwise provided herein or approved by the Contracting Officer, be used only for the performance of activities defined in this Contract. 8. As a condition prerequisite to reimbursement for the purchase of nonexpendable personal property, title to which shall vest in the City of Yakima ONDS or federal government, the YCSAC agrees to execute such security agreements and other documents as shall be necessary for the City of Yakima ONDS or federal government to perfect its interest in such property in accordance with the "Uniform Commercial Code Secured Transactions" as codified in Article 9 of RCW Chapter 62A. 9. The YCSAC shall be responsible for any loss or damage to the property of the City of Yakima ONDS or federal government (including expenses entered "hereunto) which results from negligence, willful misconduct, or lack of good faith on the part of the YCSAC to maintain and administer in accordance with sound management practices that property, to ensure that the property will be returned to the City of Yakima ONDS or federal government in like condition to that in which condition the property was acquired by purchase, fair wear and tear accepted. XVII RELATIONSHIP OF THE PARTIES The parties intend that an independent contractor/city relationship will be created by this Contract. The City of Yakima ONDS is interested only in the results to be achieved, the implementation of services will lie solely with the YCSAC. No agent, employee, or representatives of the YCSAC shall be deemed to be an employee, agent, servant or representative of the City of Yakima for any purpose, and the employees of the YCSAC are not entitled to any of the benefits the City of Yakima provides for City Employees. The YCSAC will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, subcontractors, or otherwise during the performance of this Contract. XVIII TAXES AND ASSESSMENTS Contractor shall be solely responsible for and shall pay all taxes, deductions, and assessments, including but not limited to, sales tax, federal income tax, FICA, social security tax, assessments for unemployment and industrial injury insurance, and other deductions from income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, Contractor shall pay the same before it becomes due. XIX OUARTERLY REPORT The YCSAC agrees to submit a written quarterly report outlining the progress towards completion of activities included in Exhibit B, to the City of Yakima. XX INSURANCE ,i A. COMMERCIAL LIABILITY INSURANCE On or before the effective date of this Agreement, the Contractor shall provide the City with a certificate of insurance as proof of liability insurance in the amount of One Million Dollars ($1,000,000.00) that clearly states who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Said policy shall be in effect for the duration of this Agreement. The policy shall name the City, its elected officials, officers, agents and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initiated by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. The Contractor shall also provide the City with a true and correct copy of the said insurance policy on or before the effective date of this Agreement. B. AUTOMOBILE LIABILITY Contractor agrees to carry auto insurance for injuries and damages caused by contractor -owned vehicle job site. Automobile liability: $1,000,000 combined single limit bodily injury and property damage. t C. DIRECTORS AND OFFICERS LIABILITY INSURANCE The Contractor shall obtain Directors and Officers Liability insurance policy with a minimum limit of One Million Dollars ($1,000,000.00) and a maximum retention of Five Thousand Dollars ($5,000.00). On or before the effective date of this Agreement, the Contractor shall provide the City with a true and correct copy of said insurance policy. The definition of insured under said policy shall include the Contractor, its individual directors, officers, trustees, employees, and volunteers. Said policy shall have a retroactive date on or before the effective date of this Agreement. Coverage under said policy shall remain in full force and effect for a three (3) year period after the expiration/termination date of this Agreement with the same retroactive date either through renewal policies or "tail" coverage on the current policy. ❑ D. PERFORMANCE AND PAYMENT BOND A Performance Bond for 100% of the contract price to secure fulfillment of all of the contractor's obligations under this contract. `q E. FIDELITY BOND Employee Dishonesty coverage or a fidelity bond will be obtained in the amount of $50,000.00. The policy will cover claims resulting from employee theft of money associated with the performance of this contract. The policy will be written on a blanket basis covering all employees, or upon prior approval by the City, on those employees having access to funds. A copy of the policy will be furnished to the City. F. WORKERS' COMPENSATION The Contractor agrees to pay all premiums provided for by the Workman's Compensation Act of the State of Washington. Evidence of the contractors workers' compensation coverage will be furnished to the City. The contractor holds the City harmless for any injury or death to the contractor's employees while performing this contract. XXI INDEMNIFICATION All services to be rendered or performed under this Contract will be performed or rendered entirely at the YCSAC's own risk and the YCSAC expressly agrees to indemnify the City of Yakima and all of its officers, agents, employees, or otherwise, from any and all liability, loss or damage they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs, or judgements against which result from, arise out of, or are in any way connected with the services to be performed by the YCSAC under this Contract. XXII HOLD HARMLESS All services to be rendered or performed under this Contract will be performed or rendered entirely at the YCSAC's own risk and the YCSAC expressly agrees to indemnify and hold harmless the City of Yakima and all of its officers, agents, employees, or otherwise, from any and all liability, loss or damage, inducing reasonable cost of defense they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs or judgements against the City of Yakima which result from, arise out of, or are in any way connected with the services to be performed by the YCSAC under this Contract. XXIII CONTRACT. TERMINATION AND CLOSE OUT If the YCSAC fails to comply with the terms and conditions of this Contract, the City of Yakima ONDS may pursue such remedies as are legally available including but not limited to, the termination of this Contract in the manner specified herein. A. TERMINATION FOR CAUSE If the YCSAC fails to comply with the terms and conditions of this Contract and any of the following conditions exist: 1. The lack of compliance with the provisions of this Contract are of such scope and nature that the City of Yakima ONDS deems continuation of this Contract to be substantially non -beneficial to the public interest; 2. The YCSAC has failed to take satisfactory corrective action as directed by the City of Yakima ONDS or its authorized representative within the time specified by same; 3. The YCSAC has failed within the time specified by the City of Yakima ONDS or its authorized representative to satisfactorily substantiate its compliance with the terms and conditions of this Contract, then: The City of Yakima ONDS may terminate this contract in whole or in part, and thereupon shall notify the YCSAC of the termination, the reasons therefore and the effective date provided such effective date shall not be prior to notification to the YCSAC. After this effective date, no charges incurred under any terminated portions are allowable. B. TERMINATIONS ON OTHER GROUNDS This Contract may also be terminated in whole or in part by mutual agreement of the parties. C. TERMINATION FOR WITHDRAWAL. REDUCTION OR LIMITATION OF FUNDING In the event that funding from the Federal government is withdrawn, reduced or limited in any way after the effective date of this contract, and prior to its normal completion, the City of Yakima ONDS may summarily terminate this Contract as to the funds reduced or limited, nonwithstanding any other termination provision of this contract. If the level of funding so reduced or limited is so great that the City of Yakima OND deems that the continuation of the program covered by this contract is no longer in the best interest of the public, the City of Yakima ONDS may summarily terminate this contract in whole nonwithstanding any other termination provisions of this contract. Termination under this Section shall be effective upon receipt of written notice by the YCSAC or its representative. The City of Yakima ONDS agrees to promptly notify the YCSAC of any proposed reduction in funding by Federal or other officials. The YCSAC agrees that upon receipt of such notice it shall take appropriate and reasonable action to reduce its spending in the affected funding area so that expenditures do not exceed the funding level which would result if said proposed reduction became effective. This agreement may further be terminated by the City of Yakima upon written demand by the City of Yakima ONDS for assurances that the terms of the Project Description are being timely complied with, if such assurances are not made to the City's satisfaction within thirty (30) days of the date of such written demand. D. CLOSE-OUT In the event that this Contract is terminated in whole or in part for any reason, the following provisions shall apply: 1. Upon written request by the YCSAC, the City of Yakima shall make or arrange for payment to the YCSAC of allowable reimbursable costs not covered by previous payments; 2. The YCSAC shall submit within thirty (30) days after the date of expiration of this Contract, all financial, performance and other reports required by this Contract, and in addition, will cooperate in a program audit by the City of Yakima or its designee. 3. In the event a financial audit has not been performed prior to close-out of this Contract, the City of Yakima ONDS retains the right to withhold a just and reasonable sum from the final payment to the YCSAC after fully considering the recommendation on disallowed costs resulting from the final audit. XXI COVENANT AGAINST CONTINGENT FEES The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established commercial or selling agency maintained by the Contractor for the purpose of securing business. The City of Yakima ONDS shall have the right, in the event of breach of this clause by the Contractor, to annul this Contract without liability or, in its discretion, to deduct from the Contract price or consideration or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee. XXV CONFLICT OF INTEREST The City may, by written notice to the Contractor: A. Terminate the right of the Contractor to proceed under this Contract if it is found, after due notice and hearing, by the City that gratuities in the form of entertainment, gifts, or otherwise offered or given by the Contractor, or agent or representative of the Contractor, to any officer or employee of the City of Yakima, with a view towards securing this Contract or securing favorable treatment with respect to the awarding or amending or the making of any determination, with respect to this contract. B. In the event this Contract is terminated as provided (A) above, the City of Yakima shall be entitled to pursue the same remedies against the Contractor as it could pursue in the event of a breach of the Contract the Contractor. The rights and remedies of the City c Yakima provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which the City of Yakima makes any determination under this clause shall be an issue and may be reviewed as provided in the "Disputes" clause of this Agreement. XXVI RIGHTS IN DATA The City of Yakima ONDS may duplicate, use and disclose in any manner and for any purposes whatsoever, and have others so do, all data delivered under this agreement. The contractor hereby grants to the City of Yakima, a royalty free, non-exclusive, and irrevocable license to publish, translate, reproduce, deliver, perform, dispose of, and to authorize others to do so, all data now or hereinafter covered by copyright: Provided, that with respect to data not originated in the performance of this contract such license shall be only to the extent that the Contractor has the right to grant such license without becoming liable to pay compensation to others because of such grant. The Contractor shall exert all reasonable effort to advise the City of Yakima ONDS, at the time of delivery of data furnished under this agreement, of all invasions of the right of privacy contained therein and of all portions of such data copied from work not composed or produced in the performance of this agreement and not licensed under this clause. The Contractor shall report to the City of Yakima ONDS, promptly and in written detail, each notice or claim of copyright infringement received by the Contractor with respect to all data delivered under this agreement. The Contractor shall not affix any restrictive markings upon any data, and if such markings are affixed, the City of Yakima ONDS shall have the right at any time to modify, remove, obliterate, or ignore such markings. XXVII RULE OF CONSTRUCTION In the event of an inconsistency in this contract/grant award unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: 1. Appropriate provisions of state and federal statutes and regulations including HUD Home Regulations. 2. General Terms and Conditions (Exhibit A). 3. Those attachments incorporated by reference herein, including the statement of work/project description, approved HUD grant budget, in the order in which attached, and 4. Any other provisions whether incorporated by reference herein or otherwise provided that nothing herein shall be construed as giving preference to provisions of this contract/grant award over any provisions of law. XXVIII VENUE STIPULATION This Contract has been and shall be construed as having been entered into and delivered within the State of Washington, and it is mutually understood and greed by each party hereto that this Contract shall be governed by laws of the State of Washington, both as to interpretation and performance. Any action at law, suite in equity, or judicial proceeding for the enforcement of this Contract or any provisions thereof, shall be instituted and maintained only in any of the courts of competent jurisdiction at Yakima in Yakima County, Washington. XXIX MODIFICATION Either party may request changes in this Contract, however, no change or addition to this Contract shall be valid or binding upon either party unless such change or addition be in writing, and executed by both parties, except budget adjustments as specified in Section IV of this Contract. XXX SEVERABILITY It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held by the courts to be illegal, the validity of the remaining provisions shall not be affected; and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statutory provision of the United States or the State of Washington, said provision which may conflict, therewith, and shall be deemed modified to conform to such statutory provision. XXXI PROGRAM INCOME Any program income shall be accounted for by the Contractor, over the contract time period, shall be reported to the City. Income is to be used to continue or benefit the program, as determined by the intent and purpose of the project. XXXII CONFLICT OF INTEREST No member, officer, or employee of the City of Yakima, or the YCSAC, or assignees or agents, no member of the governing body of the City of Yakima, and no other public official of the City of Yakima or such other localities who exercises any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with a City of Yakima Home funded program. XXXIII RETURN OF CDBG FUNDS The YCSAC shall return to the City all monies provided hereunder by the City to the YCSAC if any of the following occur: 1. The YCSAC materially changes the primary purpose and scope of the CHDO Project as described on Exhibit "B" to the contract; or 2. The Department of Housing & Urban Development requires a 20 year "Affordability Period" from the date of execution of the Contract, and if the real property that is the subject of the CHDO Project described on Exhibit "B" to the Contract is sold or transferred in any way by the YCSAC. XXXIV PROJECT PROCEEDS CDBG funds provided by the City of Yakima to the YCSAC shall be repaid to the city at no interest from project cash flow if and to the extent that annual net operating income to the YCSAC (after project operating expense and first lien debt service) exceeds ten (10) percent of the YCSACs investment in the project (including equity and private lending) in any of the first five (5) years after issuance of a Certificate of Occupancy. July 30, 1998 Yahiffla County substance AhllsrIoalli011 Mr. Bill Cook, Manager Office of Neighborhood Development 112 S. Eighth St. Yakima, WA 98901 RE: Request for Proposal City of Yakima CDBG/"Community Services focused on Youth" Program Dear Mr. Cook: Enclosed please find three (3) copies of our proposal for the City of Yakima's Community Development Block Grant. We are very motivated and committed to the development and success of an interim sports program for high risk middle school youth who no longer have this resource in school (as a result of the recent levy failure.) If you have any questions, or need further explanations on our proposal, please do not hesitate to call me at 575-6114. Yours sincerely, Ester B. Huey Executive Director bsm 1211 South 7th Street • P.O. Box 554 • YakIma, WA 98907 (509) 575-6114 • 1-800323-8884 • FAX (509) 575-4649 I. Program Management 1. Name of the provider: Yakima County Substance Abuse Coalition(YCSAC) Address: 1211 South Seventh Street Yakima, WA 98901 Pl,nr,n• 1-101G-1 41 1 A �'.ov• (Gno\S'7S�F,do w ........ ✓vii✓i✓ va aT a .. �v ri Contact Person: Ester B. Huey 6, Title of Program: Interim Middle School Sports Program 3. Describe the community need and source of information identifying need, for your programs seeks to address. With the recent failure of the Yakima School District Levy, Middle and Junior High School age youth sports have been eliminated. For youth who are at high-risk of academic failure, this a real blow as traditionally one of the incentives for staying in school and maintaining satisfactory grades was the reward of engaging in the extra curricular sports activities. The majority have gone on to become successful students and earned college scholarships. To lose this resource for high risk kids is to create a void and the potential for increased delinquency problems as they will have no activity to fill the time between 2:30pm and 8:00pm... the period when most juvenile criminal activity takes place. In addition, it increases the potential for school failure and drop-out. If this request is approved we would hire a part time athletic coordinator to fill the gap for youth affected by this condition. 4. Describe your target population. Target Population would be 100 low income, high risk youth who live in Northeast, Southeast, North Central and South Central catchment areas. Cost per participant is $120 each for 185 days of activity. 5. Briefly describe your experience or training in offering this type of program. You may include past experience running similar programs/activities, past experiences with target population, academic training, life experience, familiarity with risk and protective factors or other research. The Yakima County Substance Abuse Coalition has for the past six years, successfully operated the Eastside Youth Sports League for children ages five to 13 years old. At no cost to the child, over 750 children per year are given the opportunity to develop healthy and positive competitive athletic and life skills through participation in Basketball, Baseball, T -Ball, Coach -Pitch, and Track and Field activities. In addition we are co-sponsors and assist with coaching the Southeast Saints Grid Kid A and B teams which are comprised of our Eastside League kids. The Eastside Sports League has been such a success that when the state funds dried up, United Way stepped in with a special allocation to ensure the project would continue until we were on a firmer financial footing (which we presently are). As a result of this organized sports activity, hundreds of children who might have used their free time developing negative behaviors have in fact been involved in positive behavior for a successful life. 6. Describe your fiscal management system or plan, including a description of the methods to be used for accounting for expenditures and receipts by fund source. YCSAC's fiscal management system was implemented with the assistance of the Shrader, Alegria, Rothembueler Accounting Firm and meets all the criteria set forward by OMB circulars A-133 and A-110. No funds are co -mingled and a voucher system is set up expenditures by fund source. A cash accrual system is used; cash is received and documented by one person; banked by another; approved for expenditure by the Executive Director and balanced by the agency bookkeeper. This check and balance system is approved by our federal funding sources. YCSAC is familiar with the City of 7_9_' f C / t 7 "lead" L':..-,_1 Y rutin s request for re�7r burser-`ii--e:flt,fun s system as they were fo_r nediv our �.Zau �.isca agency. If th GA11 ..\ ^1 attach of its. ..t wt financial audit 1. 11 the provider 1 d Sell( %) J, dLLdLa1 d copy of 113 UW3L recent awaua.iai audit including the management letter. It the provider is not a 501 (c) 3 organization, please attach a: copy of a financial statement, provide the name of the 501 (c) 3 organization providing fiscal sponsorship, and a recent financial audit including the management letter for the sponsoring organization. See attached 8. Attach a copy of any insurance held by the provider which would cover the proposed programs listed in the RFP application. See attached 9. Please provide the name, organizational affiliation (if applicable) address, and telephone number of three individuals who have knowledge of you ability to successfully carry out this proposal. Name Organization Address Chief Don Blesio City of Yakima Police Department 200 S Third Street Yakima, WA 98901 Ms. Denise Nichols City of Yakima Parks and Recreation 2201 Fruitvale Blvd. Yakima, WA 98901 Mr. Tim Sullivan United Way of Yakima County 116 S. Fourth Street Yakima, WA 98901 Phone (509)575-6211 (509)575-6020 (509)248-1557 II Project Description 1. Describe the strategic direction(s) (see Attachment) this program addresses and how the program will support this/these strategic direction(s). This project, if approved, will hold in place a valuable youth resource that was eliminated when the Yakima School District Levy failed and middle school sports were eliminated. Youth will continue to have this "protective" type factor as a resource to avoid the negative risk factors in the community that cause community alienation, juvenile criminal and delinquency behavior; and, indirectly, school drop-out as a tutorial component will be included to ensure maintenance and increases in GPA's are shown. 2. Briefly describe the long-term outcome(s) to which you believe the proposed program will contribute: The project will develop athletic skills that will prepare them for high school and potential college sports activity. By providing this activity we will be able to maintain a valuable community resource for at -risk youth in the Yakima School District. The skills of teammanship, judgment and decision-making that youth learn through this competitive activity are life skills that will produce positive results as they grow into adulthood and beyond. 3. What are the short-term outcome(s) you hope to achieve? (these outcomes must be specific) A. It will "cover the gap" for a target group of youth until the school distnct can pass a levy or develop other resources to re-establish middle school sports. B. Provide a positive, supervised environment for youth to continue to develop positive competitive skills. 4. What strategies will be employed to achieve the above outcomes? The person identified to operate this program will be well versed in the policies, procedures and requirements of organized school sports activities. He/she will act as a liaison between school personnel and this agency to ensure that we are developing skills and behaviors that are compatible with their requirements; therefore, youth will find it easy to transition from our program environment to the school environment. The program will be monitored to ensure short and long term goals are being met and documentation of GPA's, attendance and behavior will be maintained. Bi -monthly program reports will be prepared and program modifications will be made when necessary. 5. How will you demonstrate that the program outcomes were -achieved and your program goals were met? Include both short-term outcome evaluation measures as well as process measures. (The outcome evaluation measures must be directly linked to the short-term outcomes identified in #2) As stated in #4 above, specific documentation will be kept and reported on. Of particular interest will be how many met the "C" GPA requirement upon entry and how many improved upon it through the tutorial component of the program. Specific documentation will be kept on how many youth previously involved in school sports activities took advantage of this program to continue their skill development. The results will be reported in bi-monthly project reports to the YCSAC Board and the funding source. All YCSAC programs and activities are developed as protective factors to reduce certain youth and community risk factors. We conduct on-going research to determine the risk factors prevalent to the target populations served. 6. Describe how youth will be involved in the design, oversight, implementation, and evaluation of this program. How will community resources be maximized through your program? (For example: Will community members be empowered to act on their own to achieve goals or solve problems after the program is completed? How will existing community resources or programs be incorporated into the program deliver? How will volunteers be used in the development and implementation of the program? How will the target youth population be involved in program development, oversight and/or evaluation? How will program supporters or collaborators be used to leverage the amount of quality of the service you will be providing?) If approved, this project will be very reliant on a cadre of "sports expert" volunteers to assist the part time person in organizing and providing this community resource. We will seek their advice and input every step of the way. Youth will be asked to complete a short needs survey to ensure we have built in processes etc., that meet their needs and personal goals. We will seek collaborative relationships with high school athletic officials to ensure the quality they expect in an athlete is appropriately incorporated into our program. 7. How and with whom will you be collaborating? Describe the resources, assets, or expertise the collaborators will bring to the project. Yakima School District Athletic Officials for their expert advise and guidance in implementation of the program. Eastside Sports League Volunteers to assist with direct service to the youth. This is already a well developed cadre of community volunteers who worked with us to develop and implement the Eastside Sports League. Yakima Kiwanis and Southwest Rotary Clubs for financial resources for supplies and equipment. A.A.U. Officials to set-up special tournaments so youth can utilize their skills in competitive play. Community Services Focused on Youth III. Cost 1. Proposed Expenditures Budget: Enter the estimated costs of the proposed program by funding categories. In the first column, indicate the costs which are necessary to run the program and which are to be paid with the CDBG Funds. In the second column, indicate all other resources that will be applied to the program. In the final column, tally the total costs for each category. Round all figures to the nearest dollar. Category CDBG Funds Other Resources Total Salaries/Wages (direct service & support $12.000 $12,000 Supplies $2,000 $2,000 Prof. Services Postage Mileage/Fares Meals Advertising/Marketing Leases/Rentals $1,200 $1,200 Printing Other (explain) Mi sc . fees $2,000 $2,000 TOTAL $12,000 $5,200 $17,200 2. Budget Narrative: Briefly explain all estimated costs presented in the proposed expenditure budget. Please describe each category how each cost was calculated. Salaries: We intend to hire a part time person, preferably a district staff person, to coordinate the program for an eight month period: October 1, 1998 through May 1999, at $1,200 per month, plus $2,400 for mandatory benefits. Supplies: YCSAC will contribute $2,000 for the purchase of sports supplies needed for (a) basketball; (b) football; (c) track activities. We will utilize United Way Funds. Leases/Rentals: YCSAC will also contribute gym space valued at $134 per month. Other: $2,000 will be raised from the aforementioned civic clubs for various tournament fees and travel to tournament sites. 1 1 1 1 1 1 1 1 1 1 1 f 1 1 Yakima County Substance ubstance Abuse Coalition Statements of Financial Position ASSETS Current Assets: Cash and cash equivalents Custodian accounts receivable Grants receivable Prepaid expenses December 31. 1996 1995 $ 10,268 $ 85,858 10,262 143,068 208,041 2.824 5.101 Total Current Assets 156.160 309,262 Property and Equipment, at cost: Furniture and fixtures 7,817 7,817 Computers and equipment _ 22,743 22,743 Auto - 1,000 30,560 (19,746) Total Cost Less: Accumulated depreciation Net Property and Equipment 31,560 (14,562) 10,814 16.998 Total Assets $ 166,974 $ 326,260 LIABILITIES AND NET ASSETS Current Liabilities: Accounts payable $ 11,507 $ 15,164 Accrued payroll and related liabilities 1,951 Custodian accounts 1,843 Accrued vacation pay 5,994 3,939 Deferred revenue 106,160 149_064 Total Current Liabilities 127,455 168,167 Net Assets 39,519 158.093 Total Liabilities and Net Assets $_166.974 $ 326,260 The accompanying notes are an integral part of these financial statements. 2 l Yakima County Substance Abuse Coalition Statements of Activities Unrestricted Net Assets: Support Revenue: Federal government grants/contracts State/local government grants/contracts Other governmental grants/contracts Private foundations Other Total Revenue Total Support and Revenue Expenses: Program services - Community Substance Abuse Prevention (CSAP) Youth Violence Community Mobilization Against Substance Abuse (CMASA) Americorps Supporting services - Agency administration Other programs Loss on sale of asset Total Expenses Increase (Decrease) in Net Assets The accompanying notes are an integral part 3 Year Ended December 31. 1996 $ 146.678 188,989 248,622 20,422 458.033 - 604,711 266,237 126,143 67,050 102,748 160,840 267 1995 $ 151.605 776,503 181,610 28,406 65,000 4,765 1,056,284 1,207,889 587,193 242,481 100,459 59,465 92,752 24,884 723.285 1,107,234 $ (118.574,) $ 100.655 of these financial statements. Yakima County Substance Abuse Coalition Statements of Changes in Net Assets Beginning Net Assets Increase (Decrease) in Net Assets Ending Net Assets Year Ended December 31, 1996 1995 $ 158,093 $ 57,438 (118,574) 100,655 $ 39,519 $ 158,093 The accompanying notes are an integral part of these financial statements. 4 Yakima County Substance Abuse Coalition Statements of Cash Flows Year Ended December 31. 1996 1995 Cash Flows From Operating Activities: Support and revenue over (under) expenses $ (118,574) $ 100,655 Adjustments to reconcile revenue over expenses to net cash from operating activities - Depreciation 5,717 5,515_ Loss on sale of asset 267 Accounts receivable - 28,300 Grants receivable 64,973 (54,394) Prepaid expenses 2,277 (1,626) Accounts payable (3,657) 6,453 Subgrantee payable - - (15,619) Accrued payroll and related liabilities 1,951 (1,919) Custodian accounts receivable 12,105 (17,759) Accrued vacation pay 2,055 3,130 Deferred revenue (42.904) 16.712 Net Cash From Operating Activities (75,790) 69,448 Cash Flows From Investing Activities: Purchase of property and equipment (4,669) Proceeds from sale of asset 200 Net Cash From Investing Activities 200 (4,669) Net Increase in Cash and Cash Equivalents (75,590) 64,779 Cash and Cash Equivalents, Beginning of Year 85.858 21,079 Cash and Cash Equivalents, End of Year 1.12.1= 1...21A211 Supplemental Disclosure of Cash Flow Information: Noncash activities - In-kind contributions - goods/services 1.445 $ 135,752, The accompanying notes are an integral part of these financial statements. 5 Yakima County Substance Abuse Coalition Schedules of Support and Revenue Year Ended December 31. I 1996 1995 Support: In-kind contributions - goods/services $ 101,445 $ 135,752 Drug and Alcohol Awareness Week 28,768 United Way 15,000 13,000 Donations 1.465 1_R5l 1 VISTA mileage - 1.000 Total Support 146.678 151,605 1 Contract Revenue: Department of Community 711u1ity UCVC1 UUItna /runJ1\ 122,876 1A1 n9n lV1,G/G Department of Community "` Development - Youth Violence 90,353 64,140 Youth Violence - City of Yakima 73,125 Employment Security Department - Americorps 66,113 61,091 1 Youth Centers - County Contracts 40,000 40,000 Partner contracts 39,489 57,860 Summer food program 20,422 17,570 ESD 5,655 10,000 Community Substance Abuse Prevention (CSAP) - 550,000 Comprehensive Health Education Foundation 4,765 Fred Meyer trust 65,000 1 GPIP Mini grant 10,836 Recreational activities - City of Yakima 73,750 1 Total Contract Revenue 458,033 1.056,284 Total Support and Contract Revenue $ 604,711 $1,207,889 1 1 1 1 C.A., XIV Sedgwick SCHEDULE OF YOUR CURRENT INSURANCE YAKIMA COUNTY SUBSTANCE ABUSE COALITION P.O. BOX 554 YAKIMA, WA 98907 COVERAGE AMOUNTS COMPANY & POLICY NUMBER OR LIMITS PACKAGE POLICY HARTFORD/52SBADS2483 POLICY TERM COMMENTS PROPERTY Business Personal Property $70,100 Located: 1211 S. 7th St., Yakima, Wa Business Personal Property $6,200 *,ocated: 109 S. Wapato Ave., Wapato, Wa Business Personal Property $1,300 Located: 805 Washington, Mabton, Wa Business Income & Extra Expense Included Located: All Locations CRIME Money & Securities: Inside the premises Outside the premises Employee Dishonesty GENERAL LIABILITY General Aggregate Products/Completed Operations Each Occurrence Fire Damage Limit Medical Expense Limit Employee Benefits Stop Gap Ion -Owned & Hired Auto Liability $10,000 $5,000 $50,000 $2,000,000 Excluded $1,000,000 $300,000 $10,000 $1,000,000 $1,000,000 $1,000,000 09/22/97 TO 09/22/98 Premium: $1,928.00 Special Form, $250 Ded. and Replacement Cost Actual Loss Sustained Aggregate Any One Fire Any One Person This schedule is a general outline of your insurance program. For specific contract limitations and exclusions, please refer to your policy. 12/01/97 194822 A� b CERTIFICATE OF LIABILITY INSURANCE DATE/30/2092YY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Commercial Lines - (509) 853-4213 Wells Fargo Insurance Services USA, Inc. - CA Lic# OD08408 1430 North 16th Avenue, Building H Yakima, WA 98902-1381 CONTACT Roseanne M Henze! NAME: PHONE FAX (A/C No Ext): 509 853-4213 (A/C. No): 509 248 9007 E-MAIL o.comf roseanne.enzewesar lh ll ADDRESS: roseanne.henzel@wellsfargo.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A . Philadelphia Insurance Company 18058 INSURED Central Washington Comprehensive Mental Health P 0 Box 959 Yakima, WA 98907 INSURER B . PHPK872526 INSURER C . 06/01/13 INSURER D . $ 1,000,000 INSURER E . $ 100,000 INSURER F . X COVERAGES CERTIFICATE NUMBER: 4388873 REVISION N THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR LTRINSR TYPE OF INSURANCE ADDL SUBR WVD POLICY NUMBER POLICY EFF (MMIDD/YYYY) POLICY EXP (MMIDD/YYYY) LIMITS A GENERAL X LIABILITY COMMERCIAL GENERAL LIABILITY X PHPK872526 06/01/12 06/01/13 EACH OCCURRENCE $ 1,000,000 PRRENTED PREMISES ( (Ea occurrence) $ 100,000 X CLAIMS -MADE OCCUR MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 GE 'L AGGREGATE X POLICY LIMIT APPLIES RO- JECT PER: LOC PRODUCTS - COMP/OP AGG $ 3,000,000 Employ Liab-Stop Gap $ 1,000,000 AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ YtDAMAGE PROPERTY $ $ A X X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE X PHUB382883 06/01/12 06/01/13 EACH OCCURRENCE $ 4,000,000 AGGREGATE $ 4,000,000 DED RETENT ON $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNERJEXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A iWC STATU- 1 1 10TH - I -ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A Professional Liability X PHPK872526 06/01/12 06/01/13 $1,00o,00oEach Occurrence $3,000,000Aggregate DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, 9 more space is required) City of Yakima, It's elected or appointed officials, officers, agents & employees are additional insured on general liability with respects to Resolution R98-145 CERTIFICATE HOLDER CANCELLATION City of Yakima 129 N 2nd Street Yakima, WA 98901 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 96-4.4 The ACORD name and logo are registered marks of ACORD ACORD 25 (2010/05) (Thus certificate replaces cerhficate5 4388601 issued on 5130/2012) © 1988-2010 ACORD CORPORATION. All rights reserved.