HomeMy WebLinkAboutR-1998-104 1998 Community Housing Development Organization (CHDO) ContractRESOLUTION NO. R-98-10 4
A RESOLUTION approving a $20,000 grant request of the Yakima County Coalition for the
Homeless to be made from 1998 federal HOME funds to pay for costs
associated with the relocation of a donated home, and authorizing and
directing the City Manager and the City Clerk to execute all necessary.
grant documents, including a grant agreement, between the City of Yakima
and the Yakima County Coalition for the Homeless.
WHEREAS, the City of Yakima was a recipient of 1998 federal HOME funds which may
be used, among other things, for Community Housing Development Organization Programs;
and
WHEREAS, at the November 18, 1997 meeting, the City Council considered and
approved the One Year Plan and budget including $472,000 of HOME funds; and
WHEREAS, the Yakima County Coalition for the Homeless ("Coalition") is requesting a
grant of $20,000 in HOME funds to pay for costs associated with the relocation of a donated
home; and
WHEREAS, at a meeting on July 10, 1998, the City Council Neighborhood Development
Committee recommended that the grant request be approved by the City Council but be made
conditioned upon the following:
• That all other funds from other sources necessary to complete the project
must be committed and escrowed prior to the City committing funds to
the project, and
• That the City's funding commitment is made for a period not to exceed
six months from the date all necessary documents, including the grant
agreement, are executed between the City and the Coalition, and
• That the Coalition must complete the project within one year from the
date all necessary documents, including the grant agreement, are
executed between the City and the Coalition, and
• That any extensions of said timelines must be approved in advance by
the City Council.
WHEREAS, the City Council has determined that it is in the best interest of the City to
approve the $20,000 grant request of the Coalition from HOME funds to pay for costs
associated with the relocation of a donated home, now, therefore,
(1k)res/coalition for the homeless -pm
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
1. A grant of $20,000 in HOME funds to the Yakima County Coalition for the
Homeless to pay for costs associated with the relocation of a donated home is hereby approved
with the following conditions:
® That all other funds from other sources necessary to complete the project
must be committed and escrowed prior to the City committing funds to
the project, and
• That the City's funding commitment is made for a period not to exceed
six months from the date all necessary documents, including the grant
agreement, are executed between the City and the Coalition, and
o That the Coalition must complete the project within one year from the
date all necessary documents, including the grant agreement, are
executed between the City and the Coalition, and
® That any extensions of said timelines must be approved in advance by
the City Council; and
• Execution of a formal grant agreement between the City of Yakima and
the Yakima County Coalition for the Homeless.
2. The City Manager and the City Clerk are hereby authorized and directed to
execute all necessary grant documents, including a grant agreement, between the City of
Yakima and Yakima County Coalition for the Homeless. The. final form of these documents
shall be reviewed and approved by the City Attorney.
ADOPTED BY THE CITY COUNCIL this ac Srday ofu1-y ,1998.
ATTEST:
City Clerk
(1k)res/coalition for the homeless -pm
ohn Puccinelli, Mayor
CITY OF YAKIMA
OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES
1. Contracting Organization:Yakima County Coalition for the Homeless
2. Address: 107 South 6th Street
Yakima, WA 98901
3. Phone: (509) 457-4475
4. Contact Person: Phoebe Nelson, Executive Director
5. Title of Service or Program being Funded: Transitional Housing
6.. Amount of Contract Award:$20,000.00 (HOME)
7. The term of this agreement shall commence upon execution hereof and
shall terminate at 12:00 p.m., y-7-41 1 , unless sooner terminated
by either party in accordance with Section XXIII or Section XXV of
incorporated Exhibit "A".
8. This contract award and the rights and obligations of both parties
hereto shall be subject to and governed by the following:
1) "Terms and conditions" attached hereto as Exhibit "A" and
incorporated herein by this reference; and
2) Operating budget including sources and uses statement, work plan,
and proof of insurance, all attached hereto as Exhibit "B" and
incorporated herein by this reference; and
3) City of Yakima Resolution No. 98-104, a copy of which is attached
hereto as Exhibit "C" and incorporated herein by this reference.
9. Final contract payment shall be subject to satisfactory completion of
project described in Exhibit B, and contractor/subcontractor lien
releases, and satisfaction of all contract terms and conditions as
stated in Exhibit "A" and Exhibit "C".
This written document and incorporated exhibits constitutes the entire
agreement between the parties.
IN WITNESS ITTEREOF the
and ye.- i dicated
arties have executed this contract as of the day
k, CED Director
-
R.A. Zais, Jr -71
., tty Manager
9
Date
Date
i0/9/if-;
Date
Signature c5r Contracting Organization
ll ii
Title
1
ATTEST: City Clerk
•
Contract No. 98-99
Resolution No. R-98-104
EXHIBIT "A"
TERMS AND CONDITIONS
I DESIGNATION
The City of Yakima, as recipient of a housing and community
development grant from the U.S. Department of Housing and
Urban Development, hereby designates the Contracting
Organization to undertake, and the Contracting Organization
hereby agrees to undertake that certain community development
or housing assistance project described in Exhibit "B", Scope
of Work.
II SUB -GRANT
A. NOTICE TO PROCEED
No work on the project shall occur prior to or without
written approval from the City of Yakima Office of
Neighborhood Development Services (ONDS) shall furnish
the Contracting Organization with written notice to
proceed upon release of funds from HUD related to the
project pursuant to 24 CFR Part 58.
B. AMOUNT OF GRANT
The City hereby sub -grants to the Contracting
Organization $20,000.00 for said project.
III GENERAL BUDGET PROVISIONS
The Contracting Organization agrees to the following
provisions in satisfying the terms and conditions of this
contract:
A. PAYMENT AND DISBURSEMENTS
Disbursements by the City of Yakima from this
contract/grant award shall be on a reimbursement basis
covering actual expenditures by the Contracting
Organization or obligation of the Contracting
Organization currently due and owing, but not paid.
Disbursements shall be limited to allowable costs and so
shall be made upon the occurrence of all the following,
in addition to any other conditions contained herein or
in the special conditions:
1. Receipt by the City of Yakima ONDS of a written
reimbursement request on forms provided by the City
of Yakima ONDS supported by copies of vouchers,
invoices, salary and wage summaries, or other
acceptable documentation; and
2. Determination by the City of Yakima ONDS that the
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expenditures or obligations for which reimbursement
is sought constitute allowable costs under the
principles set forth in Federal Management Circular
74-4 "eligible costs under the HOME Program" and
come within the Project Budget.
B. No payment shall be made for any service rendered by the
Contracting Organization except for services within the
scope of a category set forth in the budget in Exhibit
"B" of this Contract, and all funds received must be
used for service as identified in Exhibit "B" of this
Contract.
C. 1. The Contracting Organization shall submit to the
City of Yakima ONDS a written request for approval
of budget revision when a proposed revision would
result in an increase or decrease of ten percent
(10%) or more in an approved budget subject
category. Written budget revision approval must be
received by the Contracting Organization prior to
the Contracting Organization incurring any
expenditures against the revised budget sub -object
categories.
2. When the revision of the Contracting Organization
budget does not exceed ten percent (10%) of an
approved budget sub -object category, the
Contracting Organization must submit a revised
budget to the City of Yakima OND prior to the
submittal of claims against the budget.
IV COMMENCEMENT OF WORK
The City of Yakima OND shall furnish the Contracting
Organization with written notice to proceed upon release of
funds from HUD related to the project. No work on the
project shall occur prior to the notice to proceed without
written approval from the City of Yakima ONDS.
V BILLING PROCEDURES
A. The Contracting Organization shall submit monthly
written claims for reimbursement of services performed
under this contract in the manner prescribed in
paragraph III above, and as prescribed by the City of
Yakima ONDS.
VI LOCAL FINANCIAL SUPPORT
The sub -grant shall not be utilized to reduce substantially
the amount of local financial support for community
development activities below the level of such support prior
to the availability of such assistance.
VII BUDGET SURPLUS
The Contracting Organization agrees that funds determined by
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the City of Yakima ONDS to be surplus at the end of the
project within the budget of this Contract will be subject to
cancellation by the City of Yakima ONDS and may be negotiated
if they are to be included in future contracts.
VIII COMPLIANCE WITH LAWS
A. GENERAL
The Contracting Organization, in performance of this
Contract, agrees to comply with all applicable Federal,
State and Local Laws and ordinances, and the rules and
regulations promulgated by the U.S. Department of
Housing and Urban Development, including, but not
limited to, Federal HOME Regulations and other
policies and guidelines established by the City of
Yakima ONDS.
B. PROCUREMENT AND CONSTRUCTION OR REPAIR PROJECT
REOUIREMENTS
The following federal provisions may apply, among
others, to this contract:
1. Office of Federal Contract Compliance Programs
regulations, 41 CFR Part 60, Executive Order 11246
as amended by Executive Order 12086, and 24 CFR
570.601 (Discrimination prohibited).
2. The Lead Based Paint Poisoning Prevention Act, 42
USC Section 4831 et seq., and HUD regulations
implementing the Act, 24 CFR Part 35, where,
residential structures are involved. The
Contracting Organization shall provide whatever
assistance is necessary to enable the City of
Yakima's Building Official to carry out its
inspection and certification responsibility under
those regulations.
3. Historic and Archaeological Preservation
requirements as set forth in 24 CFR Section
570.604.36 CFR Part 800, RCW 27.44.010 (Native
American Burial Law), RCW 27.53.010-.090
(Protection of Archaeological Resources), and RCW
43.51.750-.820 (Preservation of Historic
Properties).
4. Architectural Barriers Act of 1968 as amended, 42
USC Section 4151 et seq., implementing regulations,
and Chapter 70.92 RCW.
5. Clean Air Act as amended, 42 USC Section 1857 et
seq; Water Pollution Control Act, as amended, 33
USC Section 1251 et seq.; and Environmental
Protection Agency regulations, 40 CFR Part 15.
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6. Section 3 of the Housing and Urban Development Act
of 1968 (12 USC Section 1701u) and 24 CFR Part 135
(Employment opportunities for project area
businesses and low income persons).
7. Contract Work Hours and Safety Standards Act, 40
USC Sections 327-333, (Overtime Compensation).
8. Davis -Bacon Act, as amended, 40 USC Sections 276a
276a-5, and RCW Chapter 3-12 (Prevailing Wage
Rates).
9. Attachment 0 of the Office of Management and Budget
Circular, A-102 (Procurement Standards) and Federal
Management Circular, FMC 74-4.
10. The Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended, and
regulations contained in 24 CFR Parts 42 and 570.
11. Title VI of the Civil Rights Act of 1964 (P.L. 88-
352) as amended, and HUD regulations with respect
thereto including the regulations under 24 CFR Part
1. In the sale, lease or other transfer of land
acquired, cleared or improved with assistance
provided under this Agreement, the Contracting
Organization shall cause or require a covenant
running with the land to be inserted in the deed or
lease for such transfer, prohibiting discrimination
upon the basis of race, color, religion, sex, or
national origin, in the sale, lease or rental, or
in the use or occupancy of such land or any
improvements erected or to be erected thereon, and
providing that the Contracting Organization, the
County, and the United States are beneficiaries of
and entitled to enforce such covenant. The
Contracting Organization, in undertaking its
obligation in carrying out the program assisted
hereunder, agrees to take such measures as are
necessary to enforce such covenant and will not
itself so discriminate.
12. Age Discrimination Act of 1975 (24 CFR 146).
13. Fair Housing Act (24 CFR 100, CFR 107 and 24 CFR 1)
14. Housing Quality Standards (24 CFR 882.109).
15. WBE/MBE (24 CFR 85.36(e)).
16. ENVIRONMENTAL REVIEW
A. NEPA
The City of Yakima ONDS retains environmental
review responsibility for purposes of
fulfilling requirements of the National
Environmental Policy Act, under which the City
of Yakima ONDS may require the Contracting
Organization to furnish data, information and
assistance for the City's review and
assessment in determining whether the City
must prepare an Environmental Impact
Statement.
B. SEPA
The Contract Organization retains
responsibility for fulfilling the requirements
of the State Environmental Policy Act and
regulations and ordinance adopted thereunder.
C. COMPLIANCE AS PRE -CONDITION
Performance by either the City of Yakima ONDS
or the Contracting Organization under this
Agreement shall be contingent upon
satisfaction of all applicable requirements of
the National and State Environmental Policy
Acts.
IX NON-DISCRIMINATION IN EMPLOYMENT
A. The City of Yakima is an Equal Opportunity Employer.
B. The Contracting Organization agrees that it shall not
discriminate against any employee or applicant on the
grounds of race, creed, color, religion, national
origin, sex, marital status, age, or the presence of any
sensory, mental or physical handicap. Such action shall
include, but not be limited to: employment, upgrading,
demotion or transfer;recruitment or recruitment
advertising, layoff or termination; rates of pay or
other forms of compensation; and programs for training
including apprenticeships.
The Contracting Organization specifically agrees to
abide by the Office of Federal Contract Compliance
Programs regulations, 41 CFR Part 60, Executive Order
11246 as amended by Executive Order 12086, and HUD Anti
Discrimination Requirements, 24 CFR 570.601.
X NON-DISCRIMINATION IN CLIENT SERVICES
A. The Contracting Organization agrees to affirmatively
market units made available through this contract (24
CFR 92.352), and shall not, on the grounds of race,
color, sex, religion, national origin, creed, marital
status, or age:
1. Deny a qualified individual any facilities,
financial aid, services or other benefits provided
under this Contract;
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2. Provide any service(s) or other benefits to a
qualified individual which are different, or are
provided in a different manner, from those provided
to others under this Contract; separate treatment
in any manner related to his receipt of any
service(s) or other benefits provided under this
Contract;
3. Deny any qualified individual an opportunity to
participate in any program provided by this
Contract through the provision of service(s) or
otherwise, or will afford him an opportunity to do
so which is different from that afforded others
under this Contract.
B. The Contracting Organization shall abide by all
provisions of Section 504 of the HEW Rehabilitation Act
of 1973 prohibiting discrimination against handicapped
individuals either through purpose or intent.
C. If assignment and/or subcontracting has been authorized,
said assignment or subcontract shall include appropriate
safeguards against discrimination in client services
binding upon each contractor or subcontractor. The
Contracting Organization shall take such action as may
be required to ensure full compliance with the
provisions of this clause, including sanctions for
noncompliance.
XI LICENSING AND PROGRAM STANDARDS
The Contracting Organization agrees to comply with all
applicable Federal, State, County and Municipal standards for
licensing, certification and operation of facilities and
programs, and accreditation and licensing of individuals, and
any other standards or criteria as described in the Contract
to assure quality of services.
XII MONITORING AND ACCESS TO RECORDS
A. Contracting Organization agrees that City may carry out
monitoring and evaluation activities so as to ensure
compliance by Contracting Organization with this
Contracting Organization agreement, with the HOME
Compliance Documents, and with all other laws,
regulations, and ordinances related to the performance
hereof.
Contracting Organization agrees to provide City with any
data determined by City to be necessary for its
effective fulfillment of its monitoring and evaluation
responsibilities.
B. At any reasonable time and as often as City may deem
necessary, Contracting Orgainization shall make all of
its records available to City, HUD, the Comptroller
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General of the United States, or any of their authorized
representatives, and shall permit City, HUD, the
Comptroller General of the United States, or any of
their authorized representatives to audit, examine, and
make excerpts and/or copies of same. Contracting
Organization records shall include, but shall not be
limited to, the following: payroll, personnel and
employment records; procurement bidding documents;
contracts; sales closing statements; and invoices.
C. The Contract Organization shall be required to make
reasonable changes in the services as completed or to be
completed if said services fall below the standards and
specifications set forth in the Special Terms and
Conditions, Project Description, or Statement of Work.
XIII SAFEGUARDING OF CLIENT INFORMATION
The use or disclosure by any party of any confidential
information concerning a recipient or client for any purpose
not directly connected with the City's or the Contractor's
responsibilities with respect to services provided under this
Contract is prohibited except on written consent of the
recipient or client, his/her attorney or his/her responsible
parent or guardian or as otherwise provided by law.
XIV ASSIGNMENT AND/OR SUBCONTRACTING
The Contracting Organization shall not assign or subcontract
any portion of the services provided within the terms of this
Contract without obtaining prior written approval from the
City. All terms and conditions of this Contract shall apply
to any approved subcontract or assignment related to the
Contract.
XV STANDARDS FOR FISCAL ACCOUNTABILITY
A. The Contracting Organization agrees to provide project
line item draw requests, annual verification of rents,
annual audited financial statement to compare income and
expenses, records, documents and accounting procedures
which accurately reflect all direct and indirect costs
related to the performance of this Contract. Such
fiscal books, records, documents, reports and other data
shall be retained in a manner consistent with the
"Budgeting, Accounting, Reporting System for Counties
and Cities, and Other Local Governments", hereinafter
referred to as "BARS", as issued by the Office of State
Auditor, State of Washington. The Contracting
Organization further agrees that the City of Yakima ONDS
shall have the right to monitor and audit the fiscal
components of the organization to insure that actual
expenditures remain consistent with the terms of this
Contract. The Contracting Organization shall retain all
books,records, documents and other material relevant to
the Contract for seven (7) years after settlement of
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this Contract. The Contracting Organization agrees that
the City of Yakima, the U.S.Department of Housing and
Urban Development, the Washington State Auditor, or
their designees, shall have full access to and a right
to examine any of said materials at all reasonable times
during said period.
B. The Contracting Organization agrees that any
contributions or payments made for services furnished
under this agreement shall be used for the sole benefit
of this program.
XVI PROGRAM PROPERTY
Any personal property having a useful life of more than one
year and purchased wholly or in part with sub -grant funds at
a cost of three hundred dollars ($300) or more per item,
shall upon its purchase or receipt become the property of the
City of Yakima and/or federal government. Final ownership
and disposition of such property shall be determined under
the provisions of Attachment N of OMB, A-102. The Contracting
Organization shall be responsible for all such property,
including its care and maintenance, and shall comply with
the following procedural requirements:
1. Property records shall be maintained accurately and
provide for: A description of the property;
manufacturer's serial number or other identification
number; acquisition date and cost; source of the
property; percentage of HOME funds used in the
purchase of property; location, use, and condition of
the property.
2. A physical inventory of property shall be taken and the
results reconciled with the property records at least
once every two years to verify the existence, current
utilization, and continued need for the property.
3. A control system shall be in effect to insure adequate
safeguards to prevent lose, damage, or theft to the
property. Any loss, damage, or theft of the property
shall be investigated and fully documented.
4. Adequate maintenance procedures shall be implemented to
keep the property in good condition.
5. If the Contracting Organization elects to capitalize and
depreciate such nonexpendable personal property in lieu
of claiming the acquisition cost as a direct item of
cost, title to such property shall remain with the
Contracting Organization. An election to capitalize and
depreciate or claim acquisition cost as a direct item of
cost shall be irrevocable.
6. Nonexpendable personal property purchased by the
Contracting Organization under the terms of this
Contract, in which title is vested in the City of Yakima
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or Federal Government shall not be rented, loaned, or
otherwise passed to any person,partnership, corporation,
association or organization without the prior express
approval of the City of Yakima ONDS.
7. Any nonexpendable personal property furnished to, or
purchased by, the Contracting Organization, title to
which is vested in the City of Yakima ONDS or federal
government shall, unless otherwise provided herein or
approved by the Contracting Officer, be used only for
the performance of activities defined in this Contract.
8. As a condition prerequisite to reimbursement for the
purchase of nonexpendable personal property, title to
which shall vest in the City of Yakima ONDS or federal
government, the Contracting Organization agrees to
execute such security agreements and other documents as
shall be necessary for the City of Yakima ONDS or
federal government to perfect its interest in such
property in accordance with the "Uniform Commercial Code -
Secured Transactions" as codified in Article 9 of RCW
Chapter 62A.
9. The Contracting Organization shall be responsible for
any loss or damage to the property of the City of Yakima
ONDS or federal government (including expenses entered
thereunto) which results from negligence, willful
misconduct, or lack of good faith on the part of the
Contracting Organization to maintain and administer in
accordance with sound management practices that
property, to ensure that the property will be returned
to the City of Yakima ONDS or federal government in like
condition to that in which condition the property was
acquired by purchase, fair wear and tear accepted.
XVII RELATIONSHIP OF THE PARTIES
The parties intend that an independent contractor/city
relationship will be created by this Contract. The City
of Yakima ONDS is interested only in the results to be
achieved, the implementation of services will lie solely
with the Contracting Organization. No agent, employee,
or representatives of the Contracting Organization shall
be deemed to be an employee, agent, servant or
representative of the City of Yakima for any purpose,
and the employees of the Contracting Organization are
not entitled to any of the benefits the City of Yakima
provides for City Employees. The Contracting
Organization will be solely and entirely responsible for
its acts and for the acts of its agents, employees,
servants, subcontractors, or otherwise during the
performance of this Contract.
XVIII TAXES AND ASSESSMENTS
Contractor shall be solely responsible for and shall pay all
taxes, deductions, and assessments, including but not limited
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to, sales tax, federal income tax, FICA, social security tax,
assessments for unemployment and industrial injury insurance,
and other deductions from income which may be required by law
or assessed against either party as a result of this
Agreement. In the event the City is assessed a tax or
assesssment as a result of this Agreement, Contractor shall
pay the same before it becomes due.
XIX QUARTERLY REPORT
The Contracting Organization agrees to submit a written
quarterly report outlining the progress towards completion of
activities included in Exhibit B, to the City of Yakima.
XX INSURANCE
All insurance checked below shall be required with an
effective date preceeding the effective date of this
contract.
Q A. COMMERCIAL LIABILITY INSURANCE
On or before the effective date of this Agreement, the
Contractor shall provide the City with a certificate of
insurance as proof of liability insurance in the amount
of One Million Dollars ($1,000,000.00) that clearly
states who the provider is, the amount of coverage, the
policy number, and when the policy and provisions
provided are in effect (any statement in the certificate
to the effect of "this certificate is issued as a matter
of information only and confers no right upon the
certificate holder" shall be deleted). Said policy
shall be in effect for the duration of this Agreement.
The policy shall name the City, its elected officials,
officers, agents and employees as additional insureds,
and shall contain a clause that the insurer will not
cancel or change the insurance without first giving the
City thirty (30) calendar days prior written notice (any
language in the clause to the effect of "but failure to
mail such notice shall impose no obligation or liability
of any kind upon the company" shall be crossed out and
initiated by the insurance agent). The insurance shall
be with an insurance company or companies rated A -VII or
higher in Best's Guide and admitted in the State of
Washington. The Contractor shall also provide the City
with a true and correct copy of the said insurance
policy on or before the effective date of this
Agreement.
® B. AUTOMOBILE LIABILITY
Contractor agrees to carry auto insurance for injuries
and damages caused by contractor owned vehicle on the
job site. Automobile liability: $1,000,000 combined
single limit bodily injury and property damage.
® C.
DIRECTORS AND OFFICERS LIABILITY INSURANCE
The Contractor shall obtain Directors and Officers
Liability insurance policy with a minimum limit of One
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❑ D.
x❑ E.
F.
Million Dollars ($1,000,000.00) and a maximum retention
of Five Thousand Dollars ($5,000.00). On or before the
effective date of this Agreement, the Contractor shall
provide the City with a true and correct copy of said
insurance policy. The definition of insured under said
policy shall include the Contractor, its individual
directors, officers, trustees, employees, and
volunteers. Said policy shall have a retroactive date
on or before the effective date of this Agreement.
Coverage under said policy shall remain in full force
and effect for a three (3) year period after the
expiration/termination date of this Agreement with the
same retroactive date either through renewal policies or
"tail" coverage on the current policy.
PERFORMANCE AND PAYMENT BOND
A Performance Bond for 100% of the contract price to
secure fulfillment of all of the contractor's
obligations under this contract.
FIDELITY BOND
Employee Dishonesty coverage or a fidelity bond will be
obtained in the amount of $20,000.00. The policy will
cover claims resulting from employee theft of money
associated with the performance of this contract. The
policy will be written on a blanket basis covering all
employees, or upon prior approval by the City, on those
employees having access to funds. A copy of the policy
will be furnished to the City.
WORKERS' COMPENSATION
The Contractor agrees to pay all premiums provided for
by the Workman's Compensation Act of the State of
Washington. Evidence of the contractors workers'
compensation coverage will be furnished to the City.
The contractor holds the City harmless for any injury or
death to the contractor's employees while performing
this contract.
XXI INDEMNIFICATION
All services to be rendered or performed under this Contract
will be performed or rendered entirely at the Contracting
Organization's own risk and the Contracting Organization
expressly agrees to indemnify the City of Yakima and all of
its officers, agents, employees, or otherwise, from any and
all liability, loss or damage they may suffer as a result of
claims, demands, actions, or damages to any and all persons
or property, costs, or judgements against which result from,
arise out of, or are in any way connected with the services
to be performed by the Contracting Organization under this
Contract.
XXII HOLD HARMLESS
All services to be rendered or performed under this Contract
will be performed or rendered entirely at the Contracting
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Organization's own risk and the Contracting Organization
expressly agrees to indemnify and hold harmless the City of
Yakima and all of its officers, agents, employees, or
otherwise, from any and all liability, loss or damage,
inducing reasonable cost of defense they may suffer as a
result of claims, demands, actions, or damages to any and all
persons or property, costs or judgements against the City of
Yakima which result from, arise out of, or are in any way
connected with the services to be performed by the
Contracting Organization under this Contract.
XXIII CONTRACT, TERMINATION AND CLOSE OUT
If the Contracting Organization fails to comply with the
terms and conditions of this Contract, the City of Yakima
ONDS may pursue such remedies as are legally available
including but not limited to, the termination of this
Contract in the manner specified herein.
A. TERMINATION FOR CAUSE
If the Contracting Organization fails to comply with the
terms and conditions of this Contract and any of the
following conditions exist:
1. The lack of compliance with the provisions of this
Contract are of such scope and nature that the City
of Yakima ONDS deems continuation of this Contract
to be substantially non -beneficial to the public
interest;
2. The Contracting Organization has failed to take
satisfactory corrective action as directed by the
City of Yakima ONDS or its authorized
representative within the time specified by same;
3. The Contracting Organization has failed within the
time specified by the City of Yakima ONDS or its
authorized representative to satisfactorily
substantiate its compliance with the terms and
conditions of this Contract, then:
The City of Yakima ONDS may terminate this contract
in whole or in part, and thereupon shall notify the
Contracting Organization of the termination, the
reasons therefore and the effective date provided
such effective date shall not be prior to notification
to the Contracting Organization. After this effective
date, no charges incurred under any terminated portions
are allowable.
B. TERMINATIONS ON OTHER GROUNDS
This Contract may also be terminated in whole or in part
by mutual agreement of the parties.
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C. TERMINATION FOR WITHDRAWAL, REDUCTION OR LIMITATION OF
FUNDING
In the event that funding from the Federal government is
withdrawn, reduced or limited in any way after the
effective date of this contract, and prior to its normal
completion, the City of Yakima ONDS may summarily
terminate this Contract as to the funds reduced or
limited, nonwithstanding any other termination provision
of this contract. If the level of funding so reduced or
limited is so great that the City of Yakima OND deems
that the continuation of the program covered by this
contract is no longer in the best interest of the
public, the City of Yakima ONDS may summarily terminate
this contract in whole nonwithstanding any other
termination provisions of this contract. Termination
under this Section shall be effective upon receipt of
written notice by the Contracting Organization or its
representative.
The City of Yakima ONDS agrees to promptly notify the
Contracting Organization of any proposed reduction in
funding by Federal or other officials. The Contracting
Organization agrees that upon receipt of such notice it
shall take appropriate and reasonable action to reduce
its spending in the affected funding area so that
expenditures do not exceed the funding level which would
result if said proposed reduction became effective.
This agreement may further be terminated by the City of
Yakima upon written demand by the City of Yakima ONDS
for assurances that the terms of the Project Description
are being timely complied with, if such assurances are
not made to the City's satisfaction within thirty (30)
days of the date of such written demand.
D. CLOSE-OUT
In the event that this Contract is terminated in whole
or in part for any reason, the following provisions
shall apply:
1. Upon written request by the Contracting
Organization, the City of Yakima shall make or
arrange for payment to the Contracting Organization
of allowable reimbursable costs not covered by
previous payments;
2. The Contracting Organization shall submit within
thirty (30) days after the date of expiration of
this Contract, all financial, performance and other
reports required by this Contract, and in addition,
will cooperate in a program audit by the City of
Yakima or its designee.
3. In the event a financial audit has not been
performed prior to close-out of this Contract, the
14
City of Yakima ONDS retains the right to withhold a
just and reasonable sum from the final payment to
the Contracting Organization after fully
considering the recommendation on disallowed costs
resulting from the final audit.
XXIV COVENANT AGAINST CONTINGENT FEES
The Contractor warrants that no person or selling agency has
been employed or retained to solicit or secure this contract
upon an agreement or understanding for a commission,
percentage, brokerage or contingent fee, excepting bona fide
employees or bona fide established commercial or selling
agency maintained by the Contractor for the purpose of
securing business. The City of Yakima ONDS shall have the
right, in the event of breach of this clause by the
Contractor, to annul this Contract without liability or, in
its discretion, to deduct from the Contract price or
consideration or otherwise recover the full amount of such
commission, percentage, brokerage or contingent fee.
XXV CONFLICT OF INTEREST
The City may, by written notice to the Contractor:
A. Terminate the right of the Contractor to proceed under
this Contract if it is found, after due notice and
hearing, by the City that gratuities in the form of
entertainment, gifts, or otherwise offered or given by
the Contractor, or agent or representative of the
Contractor, to any officer or employee of the City of
Yakima, with a view towards securing this Contract or
securing favorable treatment with respect to the
awarding or amending or the making of any determinations
with respect to this contract.
B. In the event this Contract is terminated as provided in
(A) above, the City of Yakima shall be entitled to
pursue the same remedies against the Contractor as it
could pursue in the event of a breach of the Contract by
the Contractor. The rights and remedies of the City of
Yakima provided for in this clause shall not be
exclusive and are in addition to any other rights and
remedies provided by law. The existence of facts upon
which the City of Yakima makes any determination under
this clause shall be an issue and may be reviewed as
provided in the "Disputes" clause of this Agreement.
XXVI RIGHTS IN DATA
The City of Yakima ONDS may duplicate, use and disclose in
any manner and for any purposes whatsoever, and have others
so do, all data delivered under this agreement. The
contractor hereby grants to the City of Yakima, a royalty -
free, non-exclusive, and irrevocable license to publish,
translate, reproduce, deliver, perform, dispose of, and to
15
authorize others to do so, all data now or hereinafter
covered by copyright: Provided, that with respect to data not
originated in the performance of this contract such license
shall be only to the extent that the Contractor has the right
to grant such license without becoming liable to pay
compensation to others because of such grant. The Contractor
shall exert all reasonable effort to advise the City of
Yakima ONDS, at the time of delivery of data furnished under
this agreement, of all invasions of the right of privacy
contained therein and of all portions of such data copied
from work not composed or produced in the performance of this
agreement and not licensed under this clause. The Contractor
shall report to the City of Yakima ONDS, promptly and in
written detail,each notice or claim of copyright infringement
received by the Contractor with respect to all data delivered
under this agreement. The Contractor shall not affix any
restrictive markings upon any data, and if such markings are
affixed, the City of Yakima ONDS shall have the right at any
time to modify, remove, obliterate, or ignore such markings.
XXVII RULE OF CONSTRUCTION
In the event of an inconsistency in this contract/grant award
unless otherwise provided herein, the inconsistency shall be
resolved by giving precedence in the following order:
1. Appropriate provisions of state and federal statutes and
regulations including HUD Home Regulations.
2. General Terms and Conditions (Exhibit A).
3. Those attachments incorporated by reference herein,
including the statement of work/project description,
approved HUD grant budget, in the order in which
attached, and
4. Any other provisions whether incorporated by reference
herein or otherwise provided that nothing herein shall
be construed as giving preference to provisions of this
contract/grant award over any provisions of law.
XXVIII VENUE STIPULATION
This Contract has been and shall be construed as having been
entered into and delivered within the State of Washington,
and it is mutually understood and greed by each party hereto
that this Contract shall be governed by laws of the State of
Washington, both as to interpertation and performance.
Any action at law, suite in equity, or judicial proceeding
for the enforcement of this Contract or any provisions
thereof, shall be instituted and maintained only in any of
the courts of competent jurisdiction at Yakima in Yakima
County, Washington.
16
XXIX MODIFICATION
Either party may request changes in this Contract, however,
no change or addition to this Contract shall be valid or
binding upon either party unless such change or addition be
in writing, and executed by both parties, except budget
adjustments as specified in Section IV of this Contract.
XXX SEVERABILITY
It is understood and agreed by the parties hereto that if any
part, term, or provision of this Contract is held by the
courts to be illegal, the validity of the remaining
provisions shall not be affected; and the rights and
obligations of the parties shall be construed and enforced as
if the Contract did not contain the particular provision held
to be invalid. If it should appear that any provision hereof
is in conflict with any statutory provision of the United
States or the State of Washington, said provision which may
conflict, therewith, and shall be deemed modified to conform
to such statutory provision.
XXXI PROGRAM INCOME
Any program income shall be accounted for by the Contractor,
over the contract time period, shall be reported to the City.
Income is to be used to continue or benefit the program, as
determined by the intent and purpose of the project.
XXXII CONFLICT OF INTEREST
No member, officer, or employee of the City of Yakima, or the
Contracting Organization, or assignees or agents, no member
of the governing body of the City of Yakima, and no other
public official of the City of Yakima or such other
localities who exercises any functions or responsibilities
with respect to the program during his tenure or for one year
thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for
work to be performed in connection with a City of Yakima
Home funded program.
XXXIII RETURN OF HOME FUNDS
The Contracting Organization shall return to the City all
monies provided hereunder by the City to the Contracting
Organization if any of the following occur:
1. The Contracting Organization materially changes the
primary purpose and scope of the CHDO Project as
described on Exhibit "B" to the contract; or
2. The Department of Housing & Urban Development requires a
20 year "Affordability Period" from the date of
execution of the Contract, and if the real property that
is the subject of the CHDO Project described on Exhibit
17
"B" to the Contract is sold or transferred in any way
by the Contracting Organization.
XXXIV PROJECT PROCEEDS
HOME funds provided by the City of Yakima to the Contracting
Organization shall be repaid to the city at no interest from
project cash flow if and to the extent that annual net
operating income to the Contracting Organization (after
project operating expense and first lien debt service)
exceeds ten (10) percent of the Contracting Organizations
investment in the project (including equity and private
lending) in any of the first five (5) years after issuance of
a Certificate of Occupancy.
18
EXHIBIT B
Application to:
City of Yakima, Office of Neighborhood
Development Services
June 1998
• NEW HOSE HO SING
•
a planned residential transitional housing development
Yakima County Coalition for the Homeless
107 South 6th St., Yakima, WA 98901
(509) 457-4475 FAX (509) 457-2144
Contact Person: Sharon White
VIaGX111))//J ; C-' O N1C `' GOO AIOtOON (kg ino
107 So. SIXTH St. YAKIMA, WA 98901 (509) 457-4475
June 15, 1998
Mr. Bill Cook
Office of Neighborhood Development Services
112 South 8th St.
Yakima, WA 98901
Dear Mr. Cook:
It gives me great pleasure to submit this application for funding to supplement monies received
from HUD to develop 6 duplex transitional housing units for very low-income families and
individuals. The CHDO funds will allow us to rehabilitate three residential building to provide
affordable housing for individuals and families transitioning from homelessness to stability in
permanent housing. The three buildings will comprise a Planned Residential Development
approved by the City of Yakima planning department.
One of the duplex buildings will be remodeled to provide housing with an on-site manager's
apartment . Space will be made available to medically fragile single individuals who are threatened
with homelessness because of reduced income when their medical condition prevents full time
employment. There are few resources available to this population and the Yakima Continuum of
Care plan gave development of this housing the highest priority. An on-site manager will provide
client support, oversight and security.
Two additional structures will be rehabilitated for use as duplex housing for four very low-income
homeless families. Case management and coordination of community resources to enhance self-
sufficiency will be a service provision of the housing. The project, if funded, will become a
critical component of the continuum of care to combat homelessness in Yakima.
Thank you for your consideration of our application. We look forward to working with you to
develop this much needed resource for our community.
Sincerely,
aJlark, �►. t
Sharon White
Housing Planner
•
•
•
•
Yakima County Coalition for the Homeless
NEW HOPE HOUSING - 906 Arlington, Yakima, WA
Table of Contents
Cover Letter to Mr. Bill Cook
Application
Attachments Site Plan
Planned Residential Development Approval
Letter of Support
Yakima County Coalition for the Homeless
NEW HOPE HOUSING - 906 Arlington, Yakima, WA
•
APPLICATION •
PROJECT DESCRIPTION
1. APPLICANT II
Name of Applicant Organization: Qkl-mO_ COUntt
Address: 107 3. CQ`it S+. , t akt_ma_ i WR ' io I
Telephone Number: (Co)611-'57- g9- 7 5
Contact Person: C1 --/A rro m W Il Ck2
Position with Organization: '?"tel x t h 7 ---d1 nfl(2 r
2. LOCATION OF PROPOSED PROTECT: (Provide Map Identifying Location) CLQ GL*b d &
Address: CI OCA �� et'C4 in 1 n ,1A14- ci t`'10 1
City Target Neighborhood:
JL)
3. SITE CONTROL: (Provide Copies of Site Control Documents)
Owned
Under Option ❑ , No Site Control n
4. SITE OCCUPANCY:
Are there currently buildings on the site? Yes No ❑
Are the buildings occupied? Yes ❑ No 7
# of occupied apartments # of commercial tenants
# of tenants to be displaced by project implementation:
Families O commercial tenants
Neighborhood Dev.
HOME invitation for Proposals
5/13/98
13
5. DESCRIPTION OF PROPOSED PROTECT
a. Multi -family
b. Rental
x
y
Single family_
Sales ❑
Eff ciencyn 1 Bedroom (R 2 Bedroom
6. ZONING:
Current zoning of site:
Single room occupancy❑
Lease/purchase ❑
3 Bedroom ❑ 4 Bedroom
- 2 wt -V an c m\JQa
Does current zoning permit proposed use?
7. NATURE OF PROPOSED PROJECT:
Rehabilitation x New construction ri
Yes 7 No ❑
8. NUMBER OF HOUSING UNITS:
LQ c�
00(2,x uc; l -_,
Total number of apartments Total number of single family homes
Total number of SRO rooms
Number of units reserved for
HOME families at 60% to 80% of median income
Number of units reserved for
HOME families at 50% to 60% of median income
Number of units reserved for
HOME families at 50% of median income . et,
(at least 20% of HOME assisted units)
Number of units reserved for
HOME families
Neighborhood Dev.
HOME invitahon for Proposals
5/13/98
14
•
•
•
•
•
Yakima County Coalition For The Homeless Transitional Housing
PROGRAM NARRATIVE
The Yakima County Coalition for the Homeless (YCCH) is. requesting $20,000
from the city of Yakima to provide funding to move a vacant residence scheduled for
demolition to a site owned by the Yakima County Coalition for the Homeless and to
place the dwelling on a foundation. The city of Yakima funding is an important
component of a project that will create affordable housing for four families with children
and five single adults transitioning from homelessness to permanent housing. The
purpose of YCCH transitional housing is to provide safe, suitable and affordable
housing for homeless families and individuals in the city of Yakima, and to assist the
household to improve their self sufficiency and develop the skills needed to remain
stable after their move to permanent housing. Transitional housing serves homeless
very low income households,.at or below 50% of the county median income.
The needs of homeless families and individuals frequently extend beyond the
need for shelter. Many have exhausted financial and emotional resources to the extent
that they lack the resilience to remain in permanent housing once it has been located.
Others lack sufficient living skills to be independent. By offering supportive services
such as case management and net -working with local landlords, and public housing
agencies, YCCH can assist the household to locate appropriate housing and to work
towards addressing long term needs. Primary referral sources for transitional housing
come from the Union Gospel Mission, Department of Social and Health Services,
domestic violence shelters, low income pre school education programs, adolescent
pregnancy and parenting programs and school district personnel.
YCCH transitional housing has the following objectives for client outcomes:
Residential stability; increased skill level or income; greater self determination. Adults
in transitional housing meet with YCCH staff to develop individual goals, and strategies
for meeting those goals, and to identify the community resources able to assist. The
case worker helps identify resources, and arranges appointments with local programs
to obtain appropriate services as determined by the needs assessments family goals
and strategies. Some of the services are provided by YCCH, such as assistance in
locating and paying for child care, helping clients apply for food stamps; locate
employment; and connect with landlords and housing authorities. Case management is
provided by YCCH staff during the time of residence in transitional housing and for one
year following placement in permanent housing.
While there may be resources in the community to assist homeless families,
locating and accessing these resources can be a formidable task, particularly for
families in crisis. Therefore, the Yakima County Coalition for the Homeless, considers
the identification and development of a network of community resources integral to
continued stability. YCCH staff -assist the client to locate and access local supportive
services, help clients set appointments with service providers, fill out application forms,
and advocate when the client encounters a barrier in obtaining assistance.
Examples of services program staff help clients obtain from other community
organizations include: financial aid for education and training programs through DSHS,
WA Employment Security, JPTA contractors, and educational institutions; bus passes
t. -,r tOca! transportation from the Yakima Interfaith Coalition;'youth programs; visual arts,
performing arts, sports and craft programs through Yakima County Dept. of Parks and
Recreation; low cost telephone service through DSHS; low income energy assistance
through O.I.C. in Yakima, and Farmworkers' Clinic in Toppenish; information about
home ownership programs through Habitat for Humanity, City of Yakima, and Office of
Rural and Farmworker Housing; education programs (Success by Six, .neighborhood
schools, Head Start) school lunch programs and transportation. YCCH staff follow-up
all referrals to other agencies in an effort to monitor outcomes.
A household is deemed appropriate to move to permanent housing when they
have: Developed at least a three month history of stable and consistent income,
accomplished a number of the goals they have identified for themselves and shown a
consistent ability to follow-through, demonstrated the ability to overcome.obstacles
without substantial intervention by the case manager, located appropriate housing
affordable based on current income. YCCH staff helps locate housing through contacts
with landlords and housing authorities. YCCH can also assist the move into permanent
housing by providing a portion of the security deposit.
YCCH case managers continue to work with households once they are placed in
permanent housing, to insure the continued provision of social services, and at this
stage, services to households are directed towards integration into the community.
Clients will be assisted to set goals appropriate to a household in permanent housing,
to identify potential obstacles to accomplishing goals and•improving self-sufficiency and
to determine what strategies are needed to overcome these potential obstacles. The
case manager will continue to suggest resources and to facilitate the household's
access to the services appropriate to this stage of their progression.
The Yakima County Coalition for the Homeless grew from neighborhood
concerns about homelessness. In 1985, representatives from churches, the social
services, education, city government, state agencies, law enforcement, financial
institutions, real estate, and other groups met to share concerns about the unmet needs
of homeless families in the Yakima Valley. Those meetings resulted in the formation of
the Yakima County Coalition for the Homeless. YCCH was organized to address. the
increasing incidence of homelessness among families, and to coordinate resources to
assist homeless people throughout the county. Collaborating with other organizations
has been integral to efforts to improve shelter and services to the homeless in Yakima.
In 1995 the City of Yakima convened a meeting of organizations who provide
shelter and services to homeless people within the metropolitan area. At the meeting
•
i
•
0
•
•
information was presented about HUD's Continuum of Care approach to addressing
homelessness and the process for communities to develop a plan. A consortium of
public and private organizations who work with very low income and homeless
populations, was identified to meet annually to review resources and evaluate efforts to
move people from homelessness to self-sufficiency. From the consortium of public and
private organizations, a coordinating committee was formed to develop the original plan
and convene group meetings. YCCH was designated lead agency in developing the C
of C plan, and meetings to develop a plan for the Yakima Metropolitan Service Area
(MSA) A final document, titled "The Yakima Plan to End Homelessness", was
completed in June 1996 and submitted to HUD. In 1997 work began to expand the
Continuum of Care Plan to represent a geographical area that includes all of Yakima
County. YCCH took the lead for developing and updating the plan.
On May 22,1998, the Yakima County Coalition for the Homeless convened a
three hour meeting, attended by decision makers from 20 organizations which provide
housing or social services to homeless people in Yakima County. The purpose of the
meeting was to update participants on the Continuum of Care planning process,
discuss current issues around serving the homeless, and coordinate McKinney funding
requests. Information provided by focus groups of homeless families and individuals
was also used to identify needs and gaps in services for the Continuum of Care.
Transitional housing for homeless people has been identified as a community
priority in both the continuum of care plan to address homelessness in Yakima County
and the 1994-1999 Consolidated Plan. The 1994 -- 1999 Consolidated Plan for the city
of Yakima also indicated that preservation of housing stock and rehabilitation of
distressed property was a priority. This project, therefore, meets two priorities
identified by the city's consolidated plan.
PROJECT FINANCIAL INFORMATION
10. PROTECT FINANCING:
Total Cost
$ (rSi ,1:-)-(rlq.ao
CHDO request
$2d, .00
Other financing
$&Col,C511E-,c
conn r' i est as % of total cost %
Total cost/unit
$ 11.? , SG4, CO
CHDO cost/unit
$ Z5.) ,,e.), DO
CHDO request from the City: Loan: Grant: X
Funds to be returned to the City: Yes [l
Telephone number:
J'-
-7 J
No )-
/
If yes, amount to be
If
returned to the City: $ or $ per unit
Source of grant: 2 . W ki 1-k u i -1---u cr ,-\- F1xd
I . hilei nno L i-%"' 6. l- 1 -�v �
11. NON-CHDO FINANCING TERMS:
Total amount:
$ ec,CI , C.—>ec71-, OD
Cash by applicant: (provide signed
commitment of funds, with statement of source)
$13, SOo. ao
Loan amount:
$ ',- -, 4 e- CT , n0
Interest rate:
$ M ark0--
Term:
30 years
Source of loan: • i;.,� 0* t' /1+0_
loci;\,.,n14z)n 1c4u_At i,ot`` mak,\laku-n,:�W2Aec--al. :77+-L
,
Commitment status:
(-) 1 i4--1 n11, -aL
Source of funds contact person: L
�1-1I-Nr O n W'l t -a
Telephone number:
J'-
-7 J
/
Grant amount: I .a200, O00 C eluG 4 I:270, c''C'O o cn_ii tA,
21.)21..o , I (r)(7; �1
$ ',91, 119
Source of grant: 2 . W ki 1-k u i -1---u cr ,-\- F1xd
I . hilei nno L i-%"' 6. l- 1 -�v �
Commitment stats s:_
I . •r-rn 2 . t -)Q 1 inn 1Jcyj:,1.. u . t_ cm
Source of funds contact person.
Neighborhood Dev.
HOME Invitation for Proposals
5/13/98
16
e
PROJECT COSTS (1)
(1) Please note: above analysis does not include operating funds.
Neighborhood Dev.
HOME Invitation for Proposals
5/13/98
17
TOTAL COST
COST/UNIT
ACQUISITION:
Land
Land and Existing building
I , n). W
2,_-_, 08E-!), OO
Title and Recording
I 52r3. Oo
,
2.S1 , &i
Other (specify) L.-.0i.n5fTaz
,
1,'1. j4 . Do
ZSq pd
HARD COST:
,
Demolition
Site Work
Rehabilitation
?, ! 32% . DD
7 221. 1 -7
Construction
t
,
Other (specify) L-',),;Fr.ue "t
� tt , 2C bO
ep,i3th , 00
RELOCATION:
SOFT COSTS:
Legal Fees
1. , 2 CO. l_:0
37`—) , b0
Survey
Architect Design Fee
1 , e -on, Do
-5300. Co
Architect Inspection Fee
Engineering Fees
Appraiser
Accounting
Other Professional Fees
Insurance
(, COO, 0e)
2.CSD, 00
Marketing
FINANCING COSTS:
Credit Report
2, oLY) . 00
3- , 00
Loan Origination Fee
Points
Legal
Other (specify) Lt 4"Q t- 2th
E , 000. Do
00, DO
RESERVES:
Rent Up Reserve
Operation Reserve
Maintenance Reserve
Replacement Reserve
DEVELOPER FEES:32
, 2 I `7 . DO
C , 3 (p9 .00
TOTAL PROJECT COST:
&nI , 5lce-1 , Do
113 C:7471i 00
(1) Please note: above analysis does not include operating funds.
Neighborhood Dev.
HOME Invitation for Proposals
5/13/98
17
INCOME:
Unit Type #
Efficiency
1 Bedroom
Bedroom
3 Bedroom
4 Bedroom
Total
Other Projected Income
Gross Projected Income
Vacancy Loss
Net Income
EXPENSES:
Management
Water
Electricity
Gas
Garbage Trash
Maintenance
Exterminating
Decorating
Advertising
Insurance
Marketing
Property Taxes
Other (specify) 1 .O.i CYC
Total
of Gross Income
CASH FLOW
RENTAL PROJECTS
Rent/Unit
Gross Income
$ $
$ ZD7.E Q $ Ia 4S0
$ DO
$
-t- \:_)inC-2mc? r�+
Gross Rental Income
Net Operating Expenses
HOME Debt Service
Non -HOME Debt Service
Net Income After Debt Service
Proposed Use of Net Income: (add extra pages if required)
$ 44o3
$ , 6,0
$ I , Soo
$ I,4�0
$ 4,124
$ I, Zoo
$ I,o25
$ �i , &no
$ 32, 1P5
$ 39,Coal, 50
$ 324 979..
$ g42 . SD
$ O
Services in Addition to Housing: (add extra pages if required)
Describe the services in addition to housing, to be provided to project residents by the CHDO:
Neighborhood Dev.
HOME Invitation for Proposals
5/13/98
19
ACTION:
Site:
Option
Acquisition
Non-CHDO Financing:
Application
Conditional Commitment
Firm Commitment
Design:
Selection of Architect
Preliminary Designs
Final Designs
Bidding:
Advertise
Open Bids
Award Bid
Construction:
Begin Construction
Complete Construction
Rent Up/Sell
Neighborhood Dev.
HOME Invitation for Proposals
5/13/98
PROJECT SCHEDULE
Target Date in Months from Project Approval:
.101 1t t' 1
•
, R,pri l_ 1990,1 o vAQ r 2- mnt
1996n Mc-kn
r-I-Invrl-V)
2 I-not'r *'
nnnriA-V,
20
•
•
•
•
Yakima County Coalition For The Homeless Transitional Housing
PROJECT NARRATIVE
The $20,000 from the city of Yakima will allow the Yakima County Coalition for
the Homeless to move a vacant residence scheduled for demolition to a site owned by
the Yakima County Coalition for the Homeless and to place the dwelling on a
foundation. The city of Yakima funding is an important component of a project that will
create affordable housing for four families with children and five single adults
transitioning from homelessness to permanent housing.
The Yakima County Coalition for the Homeless proposes to receive the donation of a
building structure (Building #2) and relocate it to a .9 acre lot owned.by YCCH. The .9
acre lot currently has two vacant buildings located at the site (Building #1 and Building
#3). In addition, YCCH will renovate all three building for use as transitional housing
for low- and very low-income families and medically impacted adults.
Building #1 is a very large, beautiful, older structure that was likely the pride of the
neighborhood in earlier years. It features a large front porch that extends the entire
width of the building, smaller second -story porches on three sides of the facility, dormer
windows, a large bay window, beautiful entry doors, an ornate interior wood staircase,
and rich wood trim. The building has suffered from years of poor maintenance and
misuse, has been vacant for more than one year, and is presently a nuisance to the
community. It has potential curb appeal to both residents and the community and is an
appropriate selection for building rehabilitation.
Prior to YCCH ownership, Building #1 was an apartment. YCCH intends to renovate it
utilizing the existing mechanical, electrical, and structural systems wherever possible.
One portion of the building will accommodate 5 medically impacted adults sharing a
common kitchen/dining/living area and a resident manager apartment. Building #1 is
self-contained and will have physical seperation between Buildings #2 and #3.
Building #2, will be a structurally sound donated building that YCCH will relocate to the
906 Arlington site. YCCH will perform minimal renovation utilizing the existing
mechanical, electrical, and structural systems'wherever possible:
Building #3 is a large duplex that was originally owned by a local healthcare
organization and was used as a duplex rental for hospital students and staff. In early
1997, the building was donated to YCCH. YCCH managed and coordinated the • • .
relocation of the building to 906 Arlington shortly thereafter. The facility was very well
maintained and cared for and will require minimal rehabilitation for occupancy. The
building has the same "neighborhood friendly" appearance as other buildings in the
area and fits in well with the overall flavor of our residential development.
The .9 acre site, located within the City of Yakima boundaries, has been approved by
the City Building Code Department as a "Planned Residential Development".
Designation of this type allows YCCH to have three structures on the site, ample off-
street parking, large outdoor play spaces, garden areas, and an extensive amount of
green space. The location offers a residential setting with very close proximity to
downtown Yakima, multiple cultural events, churches, mass transit, grocery stores, and
healthcare facilities.
NEW HOPE HOUSING will result in six units of housing in three duplexes: five
unrelated adults in one unit plus one apartment in Building #1, two units in Building #2,
and two units in Building #3. The configuration of the buildings on the site sets
Building #1 closest to the street portion of the lot with Buildings #2 and #3 behind.
Each building has a minimum of 42' clearance between itself and the adjacent building
providing a generous buffer zone and allowing for privacy between duplexes. In
addition, there will be a physical barrior of landscaping and plantings seperating
Building #1 from the other two buildings.
The north building (Building #1) is intended to be developed into a duplex facility that
contains one unit dedicated to a one bedroom apartment and one unit dedicated to
accommodate five unrelated adults with separate bedrooms sharing a common kitchen,
dining, and living space.
Building #1 will provide a safe and supportive living environment for five medically
impacted homeless adults. It will be a place where individuals can attend to their
health, reunite with family, and improve self-esteem. Residents will pay rent based on
30% or their adjusted income. The goal will be to:
1. Provide a safe, decent and affordable place to live,
2. Educate the residents to become more conscious of their risky behavior,
3. Provide the tools and resources with which they can improve self-sufficiency,
4. Involve residents in the management of the housing, such as development and
enforcement of rules.
Case management and delivery of social services for residents of Building #1 will be
provided by the Yakima Health District. In addition, YCCH will employ an on-site
resident manager with bi-lingual (Spanish/English) capability. The resident manager
will be familiar with the local social service delivery system and will be trained in conflict
resolution and group facilitation. The manager will oversee day to day operations of
the property, maintain security in the building, and monitor observance of.house rules.
The manager will also facilitate the development of a residents' self-management
system.
The middle building (Building #2) will be a duplex structure relocated to the site and
renovated to provide two units of transitional housing for homeless families. The
apartment units will share a common party wall.
•
•
•
•
The south building (Building #3) is intended to remain a duplex and be renovated to
provide two units of transitional housing for homeless families. The apartment units will
share a common party wall.
The .9 acre site is 130' x 300' (39,000 sq.') with the 300' length running north and
south. The northern most structure is a 3400 + sq.', two-story building that was existing
on the site when the property was purchased. It is located approximately 80' from the
front property boundary and approximately 28'-6" from the east boundary. The site is
close, to public transportation corridors. Schools, parks, recreation facilities, and
shopping and medical and community services are within a six block radius.
YCCH has developed and operated transitional housing in Yakima since 1989.
Transitional housing provides safe decent and affordable housing for families with
incomes below 50% of area median income, targets placement in permanent housing
after a nine to fourteen month stay, and has a maximum residency of two years.
Families pay rent based on thirty per cent of adjusted family income or the shelter
portion of their AFDC grant whichever is greater. They have skilled maintenance staff
to insure that buildings are in good repair. Annual fire and safety inspections are
conducted by the city of Yakima.
YCCH is the most experienced developer and provider of shelter and services to
homeless families in Yakima County. YCCH has 42 units of transitional and emergency
housing for low and very low-income families: Our properties are located throughout
Yakima County: YCCH employs a staff of 10 full and part-time employees, five of
whom have experienced homelessness. The cumulative efforts of our staff amounts to
over 50 years experience in working with nonprofit organizations and/or serving
homeless individuals and families. Bi -lingual bi-cultural program staff contribute to our
ability to work with the diverse population of Yakima County. The executive director of
YCCH presently serves as the Chair of the Washington State Coalition for the
Homeless. She serves on the State of Washington Affordable Housing Advisory
Committee, and the State Advisory Council on Homelessness. She represents
Washington State on the Board of the National Coalition for the Homeless. In addition,
she is a sponsoring member of the Yakima Continuum of Care Planning committee.
YCCH has successfully managed more than four million dollars in public and
private grants. YCCH has received grants from the Washington State Housing Trust
Fund, the State Emergency Shelter Assistance Program, the Federal Emergency
Shelter Grant Program, the Stewart B. McKinney Supportive Housing Demonstration
Program, and two Renewal grants. YCCH has also received a McKinney Innovative
Homeless Program grant, grants from the Better Homes Foundation, and other private
foundations. and is presently developing transitional housing for homeless people with
HIV/AIDS with a McKinney SHP grant.. YCCH received CDBG money, in partnership
with the town of Harrah, to develop emergency shelter and transitional housing in that
rural community.
YCCH is certified by the State of Washington Department of Community
Development as a Community Housing Development Organization, and is a United
Way agency. YCCH is the lead agency for the Region 2 HOPWA program, lead
agency for Yakima County's ESAP program and Homeless Child Care program. YCCH
programs have served as models for similar programs in Yakima and other rural
counties.
Our experienced property development and management staff and our capable
maintenance,personnel equip YCCH to develop and operate state of the art housing.
YCCH has the resources, knowledge and manpower to successfully complete this
project on time and on budget. The Yakima County Coalition for the Homeless is
ready, willing and able to focus our efforts on the development of NEW HOPE
HOUSING:
•
•
al
PROJECT DEVELOPMENT TEAM
The following companies or individuals constitute the development team. Where' individual
members have not yet been identified, the City must be notified as they are selected.
Staff contact person:
hazbr) k11-) A --Q_ I -603u
anrY2-r
,
Consultant:
0/R -
Attorney:
- brc ncian M o cab n
Architect:
Wi2F-
Engineer:
Appraiser:
fl/./(4"_
Other financial sources: hf1Gren
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Other (specify):
-14
Neighborhood Dev.
HOME Invitation for Proposals
5/13/98
22
CERTIFICATION
I hereby certify that the above statements are true;
that I am authorized to sign this application
and to make these statements, on behalf of the applicant organization; and thatthe organization
r allocation unueia�aIIJs that misrepresentation of any facts which lead to the improper
expenditure of public funds may result in legal action against the organization for retrieval of
any such funds and appropriate penalties.
Signed:
V
Signature
�c��e J • \je...\s2.)1,*
Name: (typed or printed)
c e ecAok-
Title: (President, Secretary, etc.)
L A5-/`lk
Date
.\/GtO Y
Name or Organization J
Neighborhood %.
HOME Invitation for Proposals
5/13/98
23
Yakima County Coalition for the Homeless
NEW HOPE HOUSING - 906 Arlington, Yakima, WA
• ATTACHMENTS
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R-2 Zone
Two-Farnily Residential 1:
Property Location
In R-2 Zone
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HILL
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DEPARTMEI 7F COMMUNITY AND ECONOMIC L ELOPMENT
129 North Second Street
City Ball, Yakima, Washington 98901
Fax (509) 575-6105 •
Glenn J. Valenzuela, Director 6� lams
DATE:
TO:
FROM:
SUBJECT:
APPLICANT:
ADDRESS:
September 18, 1996
Adjoining Property Owners
Leonard W. Hall, Administrative Official, City of Yakima
Final decision and findings / File No: UAZO CL(2)#30-96
Yakima County Coalition for the Homeless
906 East Arlington
REQUEST: Planned Residential Development
PLANNER ASSIGNED: Bruce Benson, Associate Planner
Summary of Decision: The application is approved. From a view of the site, the matters
contained in the official record, including the staff report and comments received in response to my
Preliminary Decision, and a review of both the Urban Area Comprehensive Plan and the Urban
Area Zoning Ordinance, the Administrative Official makes the following:
FINDINGS
The staff report is attached as Exhibit "A", incorporated herein by reference, and constitutes the
Administrative Officials findings. From the foregoing findings, the Administrative Official makes
the following:
CONCLUSIONS
1. The Administrative Official has jurisdiction.
2. The application complies with the objectives of the Urban Area Comprehensive Plan and
the provisions of the Urban Area Zoning Ordinance.
3. The application is approved.
This decision is final unless appealed to the Yakima Hearing Examiner within fourteen (14) days in
accordance with Section 15.16.030, Yakima Municipal Code.
Entered this 18th day of September, 1996, pursuant to the authority granted under Section
15.14.0.50, Yakima Municipal Code.
Leonard W. Hall
Administrative Official
Date of Mailing: September 18. 1996
Enc.: Staff Report, site plan & vicinity map
C']C ,.I/)I - 1)1 .......... C7C (.1 I
Yakima
'TOP
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.: % / 6
For Meeting of: July 21, 1998
1998 Community Housing Development Organization (CHDO) Contract
SUBMITTED BY: Glenn Rice, Assistant City Manager, Acting Director of Community and
Economic Development
CONTACT PERSON/PHONE: William Cook, Manager, Neighborhood Development
Services (575-6101)
SUMMARY EXPLANATION: Community Housing Development Organizations (CHDO's)
are entitled to 15° o of a jurisdiction's allocated federal HOME monies. HOME Program funds
mai be used for housing development, sponsored and/or owned by the CI IDO. Eligible activities
include predevelopment costs and the acquisition, rehabilitation and new construction of rental
housing. homeownership and renter assistance.
The Yakima County Coalition for the Homeless, a certified CHDO, is requesting a grant of
$20.000 of City CHDO funds to move a donated house and place it on a foundation. This proposal
was discussed at a meeting of the City Council's Neighborhood Development Committee on Friday. July
10. 1998 with a recommendation that Council approve this contract contingent upon 1) all other funds
needed to complete this project be committed and escrowed prior, to the City's funding of this
commitment, 2) that this commitment is made for a period not to exceed six month from the date
of contract signing, and 3) that the project be completed within 12 months from contract signing.
Any extensions of time will require approval of City Council. Approval of this resolution will
authorize and direct the City Manager to execute a contract with Yakima County Coalition for the
homeless, which will include a project description, work plan with identification of funding
sources, and the above contingencies.
Resolution X Ordinance Contract Other Specify
Funding Source: HOME CHDO Funds
APPROVAL FOR SUBMITTAL:
City—Manager
STAFF RECOMMENDATION: Approve Resolution
BOARD/COMMISSION RECOMMENDATION: City Council Neighborhood Development
Committee recommends approval (with three conditions)
COUNCIL ACTION:
Current Zoning
and Utilities
CURRENT ZONING
SR Suburban Residential
R-1 Single -Family Residential
R-2 Two -Family Residential
R-3 Multi -Family Residential
B-1 Professional Business
B-2 Local Business
HB Historical Business
SCC Small Convenience Center
LCC Large Convenience Center
CBD Central Business District
CBDS CBD Support
M-1 Light Industrial
M-2 Heavy Industrial
Water Line
Sewer Lines
Future
Land Use
•
FUTURE LAND USE
Low Density Residential
Medium Density Residential
High Density Residential
Professional Office
Neighborhood Commercial
Large Convenience Center
Arterial Commercial
CBD Core Commercial
Industrial
Urban Reserve
Current Zoning
and Utilities
CURRENT ZONING
SR Suburban Residential
R-1 Single -Family Residential
R-2 Two -Family Residential
■ R-3 Multi -Family Residential
B-1 Professional Business
■ B-2 Local Business
■ HB Historical Business
SCC Small Convenience Center
■ LCC Large Convenience Center
■ CBD Central Business District
CBDS CBD Support
M-1 Light Industrial
■ M-2 Heavy Industrial
N Water Line
N Sewer Lines
Future
Land Use
FUTURE LAND USE
N
S
1
Future
Zoning
FUTURE ZONING
SR Suburban Residential
R-1 Single -Family Residential
R-2 Two -Family Residential
■ R-3 Multi -Family Residential
B-1 Professional Business
B-2 Local Business
■ HB Historical Business
▪ SCC Small Convenience Center
■ LCC Large Convenience Center
■ CBD Central Business District
CBDS CBD Support
M-1 Light Industrial
■ M-2 Heavy Industrial
Digital
Orthophoto
Mosaic of Digital
Orthophotography
flown 03/12/94
Low Density Residential
Medium Density Residential
■ High Density Residential
Professional Office
■ Neighborhood Commercial
■ Large Convenience Center
■ Arterial Commercial
■ CBD Core Commercial
Industrial
• Urban Reserve
CITY OF YAKIMA
DEPARTMENT OF COMMUNITY AND
ECONOMIC DEVELOPEMENT
129 North Second Street
Yakima, Washington 98901
Phone:(509)575-6113
Fax (509)575-6105
All maps shown at 1' = 100ft
One page Atlas. arlington
Created: July 16,1998
111-o-
8
1112
009
co
901
905
909
809
in
cp
1120
08
810
902
1202
1206
1205
908
1206
1208
906
cfl
1207
1208
1212
1211
1210
1212 -
—
—�
1 •
%
Current Zoning
and Utilities
CURRENT ZONING
SR Suburban Residential
R-1 Single -Family Residential
R-2 Two -Family Residential
■ R-3 Multi -Family Residential
B-1 Professional Business
■ B-2 Local Business
■ HB Historical Business
SCC Small Convenience Center
■ LCC Large Convenience Center
■ CBD Central Business District
CBDS CBD Support
M-1 Light Industrial
■ M-2 Heavy Industrial
N Water Line
N Sewer Lines
Future
Land Use
FUTURE LAND USE
N
S
1
Future
Zoning
FUTURE ZONING
SR Suburban Residential
R-1 Single -Family Residential
R-2 Two -Family Residential
■ R-3 Multi -Family Residential
B-1 Professional Business
B-2 Local Business
■ HB Historical Business
▪ SCC Small Convenience Center
■ LCC Large Convenience Center
■ CBD Central Business District
CBDS CBD Support
M-1 Light Industrial
■ M-2 Heavy Industrial
Digital
Orthophoto
Mosaic of Digital
Orthophotography
flown 03/12/94
Low Density Residential
Medium Density Residential
■ High Density Residential
Professional Office
■ Neighborhood Commercial
■ Large Convenience Center
■ Arterial Commercial
■ CBD Core Commercial
Industrial
• Urban Reserve
CITY OF YAKIMA
DEPARTMENT OF COMMUNITY AND
ECONOMIC DEVELOPEMENT
129 North Second Street
Yakima, Washington 98901
Phone:(509)575-6113
Fax (509)575-6105
All maps shown at 1' = 100ft
One page Atlas. arlington
Created: July 16,1998
_,y
YAKIMA VALLEY PARTNERS
June 12, 1998
Habitat for Humanity
Building houses in partnership with God's people in need
Ms. Phoebe Nelson
Executive Director
Yakima County Coalition for the Homeless
107 South 6th Street
Yakima, WA 98901
Dear Phoebe;
As a not-for-profit housing provider, partnering .with low income families in
need of decent and affordable housing in the Yakima Valley since 1986, we
appreciate very much Yakima County Coalition for the Homeless' support in
regard to both endorsing various funding options we have requested as well
as in partnership with ongoing housing programs. Your advocacy for
YVP/HFH and other related organizations, has undoubtedly contributed to
the success of many joint proposals to eliminate poverty housing throughout
the region. This correspondence, in turn, is to endorse the coalition's request
for financing, through CHDO, of the many excellent housing projects they
are visualizing this year as well as in the future.
Homeless issues are very critical concerns within Valley communities and
neighborhoods. Homelessness affects everyone, economically, socially, and
within a justice perspective. The YCCFH has directly addressed difficult
and pervasive community circumstances with a compassionate heart, seeking
comprehensive solutions through coalition building and a sensitive analysis
of societal conditions which particularly impact homeless populations.
Accordingly, the Coalition has an excellent track record in striving to resolve
these serious climactic circumstances and, as Executive Director of Yakima
Valley Partners, 1 am wholeheartedly supportive both of their community
endeavor,- and for this particular solicitation for funding.
al
n Belle
Executive Director
JVB:jI
Mailing Address: P.O. Box 9007 • Yakima, Washington 98909 • Tel. (509) 453-8077
Location: 2500 S. 26th Ave. • Yakima, Washington • Fax (509) 453-8190